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PIONEER ISRAEL TRIP 2014 Pre-Trip Prep Info

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PIONEER ISRAEL TRIP 2014 Pre-Trip Prep Info B’NAI B’RITH CAMPS PIONEER ISRAEL TRIP 2014 Pre-Trip Prep Info I. Passport & Visa Information…………………….. 2 II. Group Flights & TravEl…………………………….. 3 General Group Flight Details Meeting the Group at the Airport Group Flight In-Country Arrival Procedures Returning Back to North America Luggage Rules III. Communications on the Trip………………….. 5 Renting a Cell Phone How and When to Call Email and Internet Access Emergency Contact Information IV. MonEy on thE Trip……………………………..….. 7 Sample Packing List Laundry on the Trip Bringing Extra Spending Money About Local Currencies V. Packing for thE Trip………………………………. 8 Luggage Advice Packing Advice VI. Optional Host Family WEEkEnd…………….11 Pick-Up & Drop-Off Logistics Host Family Permission Form Supervised Program Alternative VII. MEdical InsurancE………………………….….… 11 VIII. GEnEral PrE-Trip Tips………………………….. 12 IX. Standards of Conduct……………………………. 14 X. Program Itinerary…….……………………………. 15 AppEndix I. HomE Hospitality Form…………… 22 AppEndix II. Why IsraEl?..............................23 Background Information for TravElErs……….27 1 _______________________________________________________________________ Shalom from JErusalEm, We are eagerly anticipating your arrival to Israel this summer. In just a short time you will board the plane for one of the most incredible experiences of your life. Our journey together will span over 3,000 years of our collective history. We will encounter the Bible, the birthplace of the Jewish people and other great monotheistic religions, and some of the most impressive archeology in the world. We will also visit the very places that our ancestors dreamed about for thousands of years. We will explore Israel from the mountains to the valleys and from the deserts to the vineyards. We will swim in the Mediterranean Sea, Red Sea, and the Kinneret and we will float at the lowest point on Earth, the Dead Sea. Together, we will learn about the many unique things that make Israel such a vibrant, multicultural, and modern nation. As you embark on your travels to Israel, it is our hope that you will uncover your own unique place within this beautiful mosaic. It is up to you to find a way to take this experience home with you in order to make your own special impact on your family, friends, community and summer camp. - The Routes Travel Team www.routestravel.com I. PASSPORT & VISA INFORMATION Please check today to make sure that you know where your passport is and that it is not expired or about to expire. Your passport must be valid for at least six months following the date you arrive in Israel. Make sure today that your passport does not expire before January 2015. If your passport expires within six months of your arrival date in Israel, you will not be granted entry. So, please start the renewal process today. Info about ordering a passport can be found at http://travel.state.gov/passport/passport_1738.html If you are traveling to Israel on a USA, Canadian, or European Union member country passport, you do not need a visa to enter Israel or Poland. If you are traveling on a passport from another country you may need a visa to enter Israel or Poland. If you will be traveling to Israel or Poland on a United States Travel Document (i.e. special passport for non-citizens), you will need a visa to enter Israel. Our office is able to provide you with an official ticketing confirmation letter to assist with the issuing of any required visas or passport extensions. PleasE remEmbEr that thE namE you used to registEr must match Exactly thE spElling in your passport. If you registered with a nickname your ticket will be printed using that name, and you may be denied boarding. Please take a moment to make sure that your registration account lists your name exactly as it appears in your passport. 2 II. GROUP FLIGHTS & TRAVEL GENERAL GROUP FLIGHT DETAILS Our flight to Israel is from Chicago (ORD) for Beber Campers and from JFK Airport for Perlman Campers, via Warsaw, to Israel; and returning from Israel via Warsaw to Chicago/ JFK. The flights are on LOT Airlines. Exact flight details are as follows: 32 Pax – Beber Campers Outbound - Depart from Chicago (ORD) to Warsaw (WAW) - LO 004 13JUL ORDWAW 2100 1255 +1 (Spend time in Poland, below you will find the itinerary) - Depart from Krakow Airport to Warsaw Airport - LO 3922 17JUL KRKWAW 2100 2150 - Depart from Warsaw Airport to Israel - LO 151 17JUL WAWTLV 2255 0350 +1 Inbound - Depart from Israel to Warsaw - LO 152 03AUG TLVWAW 0600 0855 - Depart from Warsaw Airport to Chicago (ORD) - LO 003 03AUG WAWORD 16:30 1905 14 Pax – Perlman Campers Outbound - Depart from JFK Airport to Warsaw - LO 027 13JUL JFKWAW 2255 1300 +1 (Spend time Poland, below you will find the itinerary) - Depart from Krakow Airport to Warsaw Airport - LO 3922 17JUL KRKWAW 2100 2150 - Depart from Warsaw Airport to Israel - LO 151 17JUL WAWTLV 2255 0350 +1 Inbound - Depart from Israel to Warsaw - LO 152 03AUG TLVWAW 0600 0855 - Depart from Warsaw Airport to JFK - LO 026 03AUG WAWJFK 1735 2100 3 All tickets are issued electronically, and staff will have a copy of your ticket at the airport. On the day of departure, Perlman Campers- we will be gathering at JFK Airport’s Terminal #1 to check-in as a group at the LOT counter. After check-in, there will be some free time to buy snacks in the JFK Terminal prior to boarding the plane. Beber Campers- we will be gathering at Chicago Airport, Terminal #5 to check-in as a group at the LOT counter. GROUP FLIGHT IN-COUNTRY ARRIVAL PROCEDURES Poland- Once we arrive in Poland, we will make our way together to the passport control area and then re- form as a group in Warsaw Airport’s baggage claim hall immediately after your passport has been stamped. Within the baggage claim area there will be time to use the restrooms, use an ATM card to withdraw Zlotys. Under no circumstances should participants wander beyond the baggage claim area without being escorted by an official member of the Pioneer Israel Trip staff team. Upon leaving baggage claim, we will make our way to a private bus loading zone. Israel- Once we arrive in Israel, we will make our way together to the passport control area and then re- form as a group in Ben Gurion Airport’s baggage claim hall immediately after your passport has been stamped. Our Israel staff will have signs and will be wearing special badges to help you identify them. Within the baggage claim area there will be time to use the restrooms, use an ATM card to withdraw Shekels, there will be a Money Changer outside next to the Bus. Under no circumstances should participants wander beyond the baggage claim area without being escorted by an official member of the Pioneer Israel Trip staff team. Upon leaving baggage claim, we will make our way to a private bus loading zone where pre-ordered rental cell phones will be distributed. This is a great time to call home and check in with family. LUGGAGE RULES Below are the basic luggage rules LOT Airlines. When deciding what kind of luggage to bring with you on the program, keep in mind that you will need to load your luggage on/off the bus on your own…and schlep it to your hotel room. So, please try to keep it manageable, and be sure to bring luggage on wheels if at all possible. You may not bring more than one carry-on bag and one larger checked bag. Be sure to pack at least one change of clothing, toiletries and any prescription medicine in your carry-on bag just in case your checked luggage is delayed. Finally, before packing, please review the updated restrictions listed by the TSA: www.tsa.gov/travelers/airtravel/prohibited/permitted-prohibited-items.shtm The following are the LOT luggage allowances: • Checked Luggage: One checked bag that does not exceed 50 pounds and is no more than 62 inches (length + width + height) • Carry-on Luggage: One cabin bag at no more than 17 pounds AIRLINE MEALS & SEATING All airline meals are pre-reserved as kosher. If you would like to request a special meal (vegetarian, etc.), please be sure this is noted as part of your registration. Finally, we have booked blocks of seats on our group flights, and specific seating requests can only be made at the airport on departure day. 4 III. COMMUNICATIONS ON THE TRIP http://www.israelphones.com/beber-perlman.htm RENTING A CELL PHONE A discounted group cell phone rental service is available to all participants through our partner, IsraelPhones. We highly recommend signing up for a cell phone rental in advance of the trip as a way to stay in touch on the road. Also, since our trip staff will have access to the cell phone numbers, it is an important back-up communication tool. The service includes: • FREE Incoming Calls and Incoming Text Messages: In Israel, from anywhere in the world. • Toll-Free Customer Service: IsraelPhones provides you with toll-free local Customer Service numbers in the USA and Israel. • FREE Group delivery for groups of 10 or more. There are several rate options for you to choose from: Rates are in USD, not including 18% VAT. OPTION 1: Unlimited Talk Plans: Talk & Text Data Included Price per day $2.50 $4.00 Calls in Israel, to the USA and Canada + + Texting in Israel + + Unlimited Data with any smartphone - + All unlimited plans have a 21 day minimum requirement. SIM card only rentals are FREE. Handest retnals Text messages to international destinations are priced at 29.9¢ each.
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