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December 15, 2015 Board of Directors Board Meeting Packet December 15, 2015 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH (510) 569-1417 FAX MEMO to the BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors WHITNEY DOTSON President - Ward 1 The Regular Session of the DECEMBER 15, 2015 Board Meeting is scheduled to commence at DOUG SIDEN 2:00 p.m. at the EBRPD Administration Building, Vice President - Ward 4 2950 Peralta Oaks Court, Oakland BEVERLY LANE Treasurer - Ward 6 DENNIS WAESPI Secretary - Ward 3 DIANE BURGIS Respectfully submitted, Ward 7 JOHN SUTTER Ward 2 AYN WIESKAMP Ward 5 ROBERT E. DOYLE ROBERT E. DOYLE General Manager General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org REVISED AGENDA REGULAR MEETING OF DECEMBER 15, 2015 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park District will hold a regular meeting at District’s 12:30 p.m. ROLL CALL (Board Conference Room) Administration Building, 2950 Peralta Oaks Court, Oakland, PUBLIC COMMENTS CA, commencing at 12:30 p.m. for Closed Session and 2:00 p.m. CLOSED SESSION for Open Session on Tuesday, December 15, 2015. Agenda for the meeting is A. Conference with Labor Negotiator: Gov’t Code § 54957.6 listed adjacent. Times for agenda items are approximate only and are subject to change during the Agency Negotiator: Robert E. Doyle, Debra Auker, meeting. If you wish to speak on Jim O’Connor, Sukari Beshears matters not on the agenda, you Employee Organizations: AFSCME Local 2428 may do so under Public Unrepresented Employees: Managers and Confidentials Comments at the beginning of the agenda. If you wish to testify on an item on the agenda, please complete a speaker’s form and B. Conference with Legal Counsel: submit it to the Clerk of the Board. 1. Existing Litigation – Gov’t. Code Sec. 54956.9 (d)(1) A copy of the background a) Sierra Club v. EBRPD materials concerning these agenda items, including any Alameda County Superior Court material that may have been Case No. RG 15-776546 submitted less than 72 hours before the meeting, is available b) SPRAWLDEF v. EBRPD for inspection on the District’s Alameda County Superior Court website (www.ebparks.org), the Administrative Building Case No. RG 13-663903 reception desk, and at the meeting. c) HCN v FEMA et al United States District Court, Northern District of California Agendas for Board Committee Meetings are available to the Case No. CV-15-1057 LB public upon request. If you wish to be placed on the mailing list d) SPRAWLDEF and Sierra Club v FEMA et al to receive future agendas for a United States District Court, Northern District of California specific Board Committee, Case No. CV-15-2331 LB please call the Clerk of the Board’s Office at (510) 544- 2020. 2:00 p.m. OPEN SESSION (Board Room) District facilities and meetings comply with the Americans with Disabilities Act. If special PLEDGE OF ALLEGIANCE accommodations are needed for you to participate, please A. APPROVAL OF AGENDA contact the Clerk of the Board as soon as possible, but preferably at least three B. PUBLIC COMMENTS working days prior to the meeting. 2:15 p.m. C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of November 2, 2015 to November 15, 2015 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of December 1, 2015 (Barial Knight/Auker) (No Cost) c. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) (Resolution) (No Cost) d. Authorization to Execute a Contract for Surveying Services with St. John Land Consulting: District Wide (Musbach/Nisbet) (Resolution) (Budgeted Funds) e. Authorization to Accept a Donation of 26.87± Acres of Real Property from Russell City Energy Company, LLC (“RCEC”), Accept and Appropriate a Cash Contribution from RCEC, Amend an Agreement with RCEC, and Transfer and Appropriate Funds for Related Acquisition Expenses: Hayward Regional Shoreline (Musbach/Nisbet) (Resolution) (Revenue Authorization/ Measure WW) f. Authorization to Award a Contract to Abraxis, LLC for the Sole Source Purchase of a Cyanotoxin Automated Assay System to Test Blue Green Algae (Graul/Nisbet) (Resolution) (Budgeted Funds) g. Authorization to Amend Existing Consultant Contract for Engineering Services for the Atlas Road Extension Improvements Project: Point Pinole Regional Shoreline (Lim/Nisbet) (Resolution) (Budgeted Funds) h. Authorization to Ratify the Contract with the Dutra Group for the Emergency Repairs to the Arrowhead Marsh Boardwalk: Martin Luther King, Jr. Regional Shoreline (Lim/Nisbet) (Resolution) (Budgeted Funds) i. Authorization to Purchase One Toro Mower from Turf Star, Inc. (McCrystle/O’Connor) (Resolution) (Budgeted Funds) j. Authorization for a Sole Source Purchase with RECONYX for Security Cameras for Park Staging Areas: District-wide (Ragatz/O’Connor) (Resolution) (Budget Change) k. Authorization to Extend the Second Term and Amend the Special Use Agreement with the Society of the Preservation of the Carter Railroad Resources, Inc.: Ardenwood Historic Farm (Patterson/O’Connor) (Resolution) (No Cost) l. Authorization to Enter into a Sole Source Purchase Agreement with Aviation Specialties Unlimited for AVS-9 Aviator Night Vision Imaging Systems: Public Safety Division (Probets/T. Anderson) (Resolution) (Budgeted Funds) m. Award of Contract to Print and Authorization to Distribute Regional in Nature Publication (Johnson) (Resolution) (Budgeted Funds) n. Authorization to Award a Contract with Dakota Press for Printing General Brochures and all Park Maps for the Years 2016 & 2017 (Johnson) (Resolution) (Budgeted Funds) o. Authorization to Establish the Classification, Unit Designation, and Salary Range for Aircraft Maintenance Specialist/IA and Upgrade 1.0 FTE Helicopter Mechanic/IA Position to the New Classification: Public Safety Division (Beshears/Anderson) (Resolution) (Budget Change) p. Authorization to Accept and Appropriate the Interest from Waste Management of Alameda County (WMAC): Oyster Bay Regional Shoreline Projects (Margulici/Auker) (Resolution) (Revenue Authorization/ Budget Change) q. Authorization to Amend a Contract for Temporary Staffing Services with Accountemps (Spaulding/Zenoni/Auker) (Resolution) (Budgeted Funds) r. Authorization to Transfer Budgeted Project Funds and Change Project Name to Consolidate Design and Construction Projects: District-wide (Rasmussen/Lim/Nisbet) (Resolution) (Budget Change) s. Authorization to enter into a Cooperative Funding Agreement with the University of California, Berkeley to Apply Terrestrial LiDAR Technology for Inventorying and Accessing Wildland Fuels Management Treatment Options (McCormick/T. Anderson) (Resolution) (No Cost) t. Authorization to Pay Activation Fees to the East Bay Regional Communications System Authority (EBRCSA) for Twenty-Seven Radio Units Utilized by the Fire Department (Anderson/McCormick) (Resolution) (Budgeted Funds) u. Authorization to Appropriate and Disburse Funds Pursuant to a Legal Settlement in the case of Hornischer v. East Bay Regional Park District et al. (Victor/Auker) (Resolution) (Budgeted Funds) v. Authorization to Negotiate and Execute an Agreement with the San Francisco Bay Restoration Authority to Reimburse Certain Election Costs Imposed by the Nine County Registrars (Pfuehler/Victor/Auker)(Resolution) (Budgeted Funds) w. Authorization to Award ThyssenKrupp Elevator Corporation Contract to Update and Install Elevator Modernization Equipment as Required for Existing Hydraulic Elevator at the District’s Administration Building (McNally/Auker) (Resolution) (Budgeted Funds) x. Authorization to Purchase For Inventory One Year’s Stock of Motorola Radios for use by Park Operations and District Vehicles (McNally/Auker) (Resolution) (Budgeted Funds) y. Authorization to Enter into a Third Amendment to the Lease Agreement with the Chabot Gun Club, Inc. to Extend the Term For Three Months Through March 31, 2016 (Victor/O’Connor) (Resolution) (Budgeted Funds) 2:30 p.m. 2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION a. Authorization to Exercise the Option and Accept, Transfer and Appropriate Funds for the Acquisition in Partnership with the East Contra Costa County Habitat Conservancy of 645.95± Acres of Real Property from the Ronald Nunn Family Limited Partnership, a California Limited Partnership, and Execute a Lease with RRS Farms: Delta Access Regional Recreation Area (Musbach/Nisbet) (Resolution) (Measure WW/ ECCCHCP Grant Funds) b. Authorization to Execute a Contract for Consulting Services with GHD, Inc., and to Appropriate and Transfer Funds for the San Francisco Bay Trail – Oakland to Alameda, Phase 1 Project (Doolittle Drive South Phase): Martin Luther King Jr. Regional Shoreline (Lim/Nisbet) (Resolution) (Budgeted Funds) 3:00 p.m. 3. GENERAL MANAGER SECOND PUBLIC HEARING a. Adoption of the 2016 Operating and Project Budgets for the East Bay Regional Park District (Zenoni/Auker/Doyle) (Resolution) (No Cost) 3:20 p.m. 4. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 3:30 p.m. 5. BOARD COMMITTEE REPORTS a. Operations Committee (09-24-15) (Sutter) b. Operations Committee (10-15-15) (Sutter) c. Finance Committee (07-22-15) (Lane) d. Finance Committee (08-26-15) (Lane) e. Finance Committee (09-30-15) (Lane) f. Workforce Diversity Committee (10-13-15) (Siden) 6. GENERAL MANAGER’S COMMENTS 3:45 p.m. 7. ANNOUNCEMENTS FROM CLOSED SESSION 3:50 p.m. 8. BOARD COMMENTS 4:30 p.m. D. ADJOURNMENT CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, December 15, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of November 2, 2015 Through November 15, 2015 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of November 2, 2015 through November 15, 2015. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review.
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