CHARLOTTE ALUMNAE CHAPTER DELTA SIGMA THETA SORORITY, INC.
Chapter Resource Guide
Reference Information (Frequently Asked Questions)
Policies and Procedures
Delta Women in Business Directory
October 2016 Version 3.0
Celebrating 75 years of Service to the Charlotte-Mecklenburg Community
Message from the Chapter President
Greetings Sorors,
On behalf of the Officers and Executive Board of the Charlotte Alumnae Chapter, it is my pleasure to invite you to peruse the second edition of our Chapter Resource Guide which includes the current chapter Policies and Procedures and our NEW Women in Business Directory. The purpose of this resource guide is to proactively assist you as a member by providing you a quick way to access your most common questions, committee descriptions & contacts and other pertinent information about Charlotte Alumnae Chapter and its leadership and members.
As we work together to further realize Delta’s mission in the Charlotte-Mecklenburg Community, we will continue to focus our efforts on the Five Point Programmatic Thrust: Economic Development, Educational Development, International Awareness and Involvement, Physical and Mental Health and Political Awareness and Involvement.
I am truly amazed by the energy and enthusiasm expressed by Charlotte Alumnae chapter members. Many of our efforts include Delta Academy/Delta GEMS, Voter Registration and Education, Debutante Cotillion, Community Day, May Week, numerous volunteer opportunities and other exciting events sponsored by our Deltas of Charlotte Foundation. I encourage you to participate in our various chapter programs and membership activities (and behind the scenes efforts) as we work to “Make a Difference” in Sisterhood, Scholarship and Service in the Charlotte-Mecklenburg community. You will find a listing of our committees in this guide, be sure to contact the committee chairs and leaders for further information regarding how you can become more involved.
Thank you to the Documents Review and Policies and Procedures committees for their enthusiasm and dedication in ensuring the development of this tool for you, Charlotte Alumnae Chapter Members.
Yours in service,
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Pamela Murphy Lewis, President Delta Sigma Theta Sorority – National Officers
Dr. Paulette C. Walker National President
Beverly Evans Smith Taylor McCain National First Vice President National Second Vice President
Cheryl A. Hickmon Deborah Jones-Buggs National Secretary National Treasurer
South Atlantic Region - Regional Officers
Juanita B. Massenburg Sierra Cunningham Regional Director Regional Representative
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Charlotte Alumnae Chapter Officers
Pamela M. Lewis President [email protected]
Melody Harris Cynthia Smith First Vice President Second Vice President [email protected] [email protected]
Loraine Felder Renika Gibson Recording Secretary Asst. Recording Secretary [email protected] [email protected]
Sondra Hines Christa Newkirk Corresponding Secretary Assistant Corresponding Secretary [email protected] [email protected]
Jessica Scott Tierra Sanders Treasurer Asst. Treasurer [email protected] [email protected]
Sandra Johnson Kassandara Timothy Financial Secretary Asst. Financial Secretary [email protected] [email protected]
Felicia Walker-Cooper Katrina Young Chaplain Parliamentarian [email protected] [email protected]
Sabrina Richardson Jean Patterson Custodian of Properties Sergeant at Arms [email protected] [email protected]
Sondra Hines Beulah Moore Journalist Historian [email protected] [email protected]
Desiree Rew Immediate Past President
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Our Founders
Delta Sigma Theta Sorority, Inc. was founded on January 13, 1913 by 22 collegiate women at Howard University. These students wanted to use their collective strength to promote academic excellence and to provide assistance to those in need. In March of 1913, the Founders of Delta Sigma Theta Sorority, Inc. performed their first public act. They participated in the Women's Suffrage March in Washington, D.C.
Delta Sigma Theta Sorority, Inc. was incorporated in 1930.
First Row: Winona Cargile Alexander, Madree Penn White, Wertie Blackwell Weaver, Vashti Turley Murphy, Ethel Cuff Black, Frederica Chase Dodd
Second Row: Osceola Macarthy Adams, Pauline Oberdorfer Minor, Edna Brown Coleman, Edith Motte Young, Marguerite Young Alexander, Naomi Sewell Richardson, Eliza P. Shippen
Third Row: Zephyr Chisom Carter, Myra Davis Hemmings, Mamie Reddy Rose, Bertha Pitts Campbell, Florence Letcher Toms, Olive Jones, Jessie McGuire Dent, Jimmie Bugg Middleton, Ethel Carr Watson
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Delta Sigma Theta Sorority, Inc. A Service Sorority Grand Chapter
Code of Conduct Delta Sigma Theta Sorority, Inc., a national service sorority, requires that its members exemplify and encourage high cultural, intellectual, and moral standards and that their actions exemplify the public and personal behaviors that reflect the ideals and principles espoused by the Sisterhood. The principles of the Sorority’s Constitution and Bylaws, the Delta Oath, and other governing and guidance documents are embodied in the Code of Conduct which is embodied in The Acknowledgement of Rights and Responsibilities of Members of Delta Sigma Theta Sorority Regarding Membership Intake Prohibitions (No Hazing Contract), and the Applicant/Candidate/Pyramid Rights and Responsibilities Statement. The Code of Conduct consists of two parts: the Code of Ethics, which states the types of conduct that the Sorority considers acceptable, and the Disciplinary Action Code, which sets forth the types of conduct that is unacceptable and the corresponding discipline to be imposed upon any individual or chapter that engages in prohibited conduct. Revisions to this Code of Conduct, including the sanctions and fines to be assessed under this Code, shall be made by the Scholarship and Standards Committee and approved by the National Executive Board.
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Charlotte Alumnae Chapter History
In the fall of 1941, seven young Delta women came together in Charlotte, North Carolina with a shared vision of starting a graduate chapter. After planning and corresponding with the regional and national offices, these determined, strong, and spiritual sorors were granted the authority to establish the Beta Xi Sigma graduate chapter of Delta Sigma Theta Sorority. On June 13, 1942, Soror Marian Capps, Eastern Regional Director, met with the seven sorors and the first five initiates in the home of Soror Wilma Leona Williams and established Beta Xi Sigma, Graduate Chapter of Delta Sigma Theta Sorority. The official charter was issued on July 8, 1942.
The seven charter members were Mauvene Dugas Alexander, Julie Wyche Boulding, O. Ray Nicholas Moore, Roberta Douglas Thompkins, Edna Stinson Robinson, Wilma Leona Williams and Geraldine Cabiness Daniels. The five initiates were Bobby Alexander, Gladys Greene, Grace Wiley, Kellene Wyche and Dorothy Stinson.
The chapter immediately focused on community service projects with the establishment of a scholarship fund. In 1942, the first Jabberwock was held, providing funds for the first scholarship to be awarded to a local high school senior. Eventually, other projects were added which include the following: Adopt-a-Family, NAACP, YMCA, Good Samaritan Hospital (former all-black hospital) and WEETAP (Women’s Educational Equity Training and Assessment Project).
In 1947, Soror Elizabeth Adams Thompkins was the first soror of the chapter to contribute a song, “To Thee Our Sorority,” to the National Delta Song Book.
The regions were reorganized in 1966. Beta Xi Sigma became the Charlotte Alumnae Chapter and a member of the newly created South Atlantic Region.
The chapter is proud of its many notable ‘firsts’ in the city of Charlotte. We can boast of the first black female mortician, Soror Ruth Powell; the first black female high school principal, Soror Virginia Shadd; the first black female optometrist, Soror Paula Newsome. Soror Dorothy Counts-Scoggins was the first black student to integrate Charlotte-Mecklenburg Schools. Soror Bertha Maxwell Roddey was the first Regional Director and National President from the Charlotte Alumnae Chapter.
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Charlotte Alumnae Chapter - Past Chapter Presidents
Wilma L. Williams * 1942-1946 Gwendolyn Cunningham* Roberta Thompkins* Norma Y. Holden* Geraldine C. Daniels* Nannie McClure Alston 1958-1960 Virginia Gullick Davis” 1960-1962 Annie L. Lutz 1962-1964 Bertha Maxwell-Roddey 1964-1966 Starleta P. Sasso Alston* 1966-1968 Sarah Stroud* 1968-1970 Virginia Shadd 1970-1974 Hellena Tidwell 1974-1976 Rogerline Lee 1976-1978 Juanita Craghead 1978-1980 Shirley Anderson 1980-1984 Elaine Brown 1982-1986 Doris Guess Wilson 1986-1990 Michel D. Vaughan 1990-1994 Wanda Webb 1994-1998 Donna Moore Stoeling 1998-2000 Pamela Hemphill 2000-2002 Annie B. Boyd 2002-2006 Antoinette D. Cody 2006-2010 Desiree Rew 2010-2014
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Charlotte Alumnae Chapter- Programs & Activities Charlotte Alumnae Chapter Program Information
The Charlotte Alumnae Chapter of Delta Sigma Theta Sorority, Inc. has devoted financial and/or volunteer assistance to a number of programs and services that boldly confront the challenges of African Americans and, hence, all Americans. Over the years, a wide range of programs addressing education, health, international development, and strengthening of the African American family have evolved. In realizing its mission, the Charlotte Alumnae Chapter provides an extensive array of public service initiatives through its Five-Point Programmatic Thrust program. These programs include, but are not limited to:
Economic Development Financial Fortitude, Habitat for Humanity, Financial Awareness Tips
Educational Development The Dr. Betty Shabazz Delta Academy Dr. Jeanne L. Noble Delta GEMS
International Awareness and Involvement World AIDS Day Program Physical and Mental Health Community Health and Wellness Fair Village Heartbeat Fitness Challenge Breast Cancer Awareness Delta S.I.Z.E.D. Challenges
Political Awareness and Involvement Social Action Voter Awareness Programs Delta Days with local governments
Debutante Cotillion Our most cherished program is the Cotillion. The Charlotte Alumnae Chapter has sponsored this program for over 50 years. Young ladies who are seniors in high school and have demonstrated exemplary moral standards and academic excellence are given the opportunity to participate in various sorority-sponsored workshops and awareness sessions. These debutantes are then presented to the community at a ball in the spring.
Scholarships The Charlotte Alumnae Chapter of Delta Sigma Theta Sorority, Inc. annually grants scholarships to African-American high school seniors who will enroll in an institution of higher education. All students must be currently enrolled in a Mecklenburg County public or private high school. The Scholarship program includes the Dorothy Counts Scoggins/E. Virginia Shadd “Breaking Barriers” Scholarship, the Frances Selena Johnson “Making Strides” Scholarship, the Daisy Spears Stroud “Academic Achievement” Scholarship and the Dr. Bertha Maxwell Roddey Delta Sigma Theta “Centennial Scholarship.”
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Charlotte Alumnae Chapter Committee Information
Committee Name Chair/Co-Chair(s) Committee Description
Amenities Corita Floyd and Carolyn Lloyd This committee is responsible for promoting [email protected] goodwill and keeping the chapter informed about special needs of sorors. Arts and Letters Jacqueline Mayo and Tikola McCree This committee is responsible for informing [email protected] and educating the chapter in the area of the arts and letters. Charitable Contributions Annette Eakins and Felicia Kline This committee is responsible for [email protected] recommending contributions to be made by the chapter. Cotillion Lisa Robinson, Tierra Sanders, Latoya This committee is responsible for planning [email protected] Scott and Verna Wade and implementing all activities related to the Cotillion Document Review and Management Terri Rivalte This committee is tasked with reviewing, [email protected] assessing and aligning all of the Charlotte Alumnae chapter documents. Elections/Tellers Janice Ervin and Janice Joye This committee is responsible for [email protected] preparation, supervision, execution and tallying the elections of the chapter.
Finance Jessica Scott This committee is responsible for handling [email protected] the financial needs of the chapter and presenting a proposed annual budget for the upcoming sorority year to the chapter.
Founders Day Kimberly McCullough-Davis and This committee is responsible for preparing [email protected] Tamara Blackett an appropriate program to commemorate our Founders/Founding of the sorority.
Heritage and Archives Jennifer Coble and Beulah Moore This committee is responsible for gathering [email protected] and compiling any and all materials pertaining to the heritage of the local chapter and where appropriate, to the Grand Chapter.
Hospitality/Hostess Marilyn Long, Cassandra Caver, This committee is responsible for welcoming [email protected] Audrey Abron and Sandra Reid sorors, recognizing birthdays and serving as hostesses when requested by the chapter president. Information and Communications Michelle Sullivan, Andrea Wages, This committee is responsible for developing [email protected] Sondra Hines and Christa Newkirk and serving as the editorial board of the Chapter’s information and communications and assisting with its preparation and distribution of internal communications. Internal Audit Veda Stanley This committee is responsible for conducting [email protected] quarterly internal audits of the chapter’s finances and providing quarterly reports.
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Committee Name Chair/Co-Chair(s) Committee Description
May Week Tara Thompson and Andriea Hill This committee is responsible for planning [email protected] and implementing a public event which has educational value and captures the objectives of May Week
Membership Services Cynthia Smith, Lorrie Lockwood, This committee is responsible for planning [email protected] Chaneka McLean, and Mary Kay Jones and implementing programs to reclaim inactive sorors. They also provide programs and services for members of the chapter
Music Committee Shelron Robinson This committee is responsible for providing [email protected] music for the chapter including musical Musicians support at sorority functions and Vivian Cherry, Janice Davis and Birdie representing the chapter at various Owens performances if requested.
Nominating Cathy Jones This committee is responsible for identifying [email protected] qualified candidates for chapter elections. Policies and Procedures Lucille Frierson and Letitia Smith This committee is responsible for reviewing [email protected] and updating the chapter’s policies and procedures as necessary Program Planning and Development Melody Harris, Annette Howard, The committee is responsible for developing (PP&D) Pamela Hemphill, Karla Jones and implementing public service projects [email protected] Jacquetta Patrick, Charletta Wylie, under the Five-Point programmatic thrust. Michelle Boyd
Protocol Jean Patterson and Toria Grant This committee is responsible for providing [email protected] clear and authentic descriptions of the traditions and protocol of the chapter, implementing the established code of protocol and preserve the forms of ceremony and etiquette by the Sorority.
Publicity and Public Relations Alisa Joseph and Melissa Deas This committee is responsible for [email protected] establishing an effective external public relations program.
Risk Management Sandra Galmon and Genetta Vinson This committee is responsible for conducting [email protected] risk management training for the chapter annually and training for volunteers prior to the beginning of the program year Scholarship Karen Eady-Williams, Elva Cooper and This committee develops and administer the [email protected] Germaine Patterson-Smith scholarship program2 of the chapter. The Scholarship program includes the Dorothy Counts Scoggins/E. Virginia Shadd “Breaking Barriers” Scholarship, the Frances Selena Johnson “Making Strides” Scholarship, the Daisy Spears Stroud “Academic Achievement” Scholarship and the Dr. Bertha Maxwell Roddey Delta Sigma Theta “Centennial Scholarship.”
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Committee Name Chair/Co-Chair(s) Committee Descriptions Social Action Lynetta Chisolm, Tanya Bowman and It shall be the duty of this committee to: a) [email protected] Patricia Moore plan and implement a program of social action in keeping with the needs of the community and the objectives of the Social Action Commission of Grand Chapter and b) to stimulate interest in social action and to educate the chapter on current local community related issues. Step Team Robin Springs This committee is responsible for [email protected] representing the chapter in step shows when authorized by the chapter Strategic Planning Robyn Massey and Kelly Kelly It shall be the duty of this committee is to [email protected] develop and implement a two to three year strategic plan. Technology Tamika McPherson and Tameko It shall be the duty of this committee to [email protected] Sowell moderate and maintain Yahoo Groups, the chapter’s website, and the Calling Post database. All recommendations related to the use of new technology for the chapter should be reviewed by this committee.
Internal Development (LEAD) Norva McGee This task force will focus on execution of [email protected] Delta Sigma Theta’s LEAD mentoring program and internal chapter leadership development. Partnerships Task Force Ellen Flamer and Tarina Pettiway This task force will work with the Deltas of [email protected] Charlotte Foundation (DOCF) to provide recommendations for partnerships related to fund development for CAC committees (i.e. grants, donations); partnership related to programming (guidance to programming committees regarding Foundation partnerships on programs/activities and In Kind donations); providing recommendations for joint CAC/DOCF activities; work with Chapter President to encourage reciprocal support and involvement in Chapter and Foundation activities; and follow up with the Executive Board and members regarding outstanding concerns/issues with facility usage. Special Projects Task Force Abigail Bingham and Angela Williams This task force will work on projects [email protected] assigned by the chapter president in the areas of membership, operation and programming.
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Charlotte Alumnae Chapter - Frequently Asked Questions (FAQs)
What is the acronym CAC Charlotte Alumnae Chapter
What is the acronym DOCF Deltas of Charlotte Foundation
MEETINGS
When, where and what time does the Charlotte Alumnae Chapter hold its meetings? The standard meeting day and time is 2nd Saturday from 10:30am-12:30pm Meetings are held on the second Saturday of each month from September through June, unless otherwise notified. The length of the meeting shall be limited to two (2) hours, unless a motion to extend the time is made and passed by the body. The scheduled start time is 10:30am. Chapter meetings are held at the Delta Center, 5408 Beatties Ford Road, Charlotte NC 28216
What is the attire for Charlotte Alumnae Chapter business meetings? Business attire is required for chapter meetings
Where should I park when attending meetings at the Delta Center? You may park in the Delta Center parking lot, the daycare lot or the Kappa House parking lot
Are children allowed at chapter meetings? Children are not allowed to attend closed Delta meetings.
If I want to make a statement or address the membership at a meeting, what should I do?
Stand and wait to be recognized by the meeting chair, generally the Chapter President When addressing the President/Chair, say “Madame President” or “Madame Chair” State your name, so that the President can repeat your name and the Secretary can record it.
If I want to make or amend a motion, what should I say?
I move to… “change the date of the June social to August” I move to amend…the motion to “change the date of the June social from August to September”
Should I ask questions if there is a motion on the floor?
It is very important that each member listen to all of the information presented before voting. Members should ask questions to be clear about any motion or amendment on the floor. Questions should be in order and asked at the time when the chair ask for questions or calls for discussion of the motion.
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AMENITIES - Chapter Members
Who should Sorors contact to inform CAC of family member or Soror's recent death/passing? KKK Sorors should send a message to: [email protected] What events should Sorors report to Amenities for attention?
Illness & death Births and Adoptions Weddings/Marriages Honorable citations, Civic and Human services Retirements
FINANCE and MEMBERSHIP ACCESS INFORMATION
How do I contact the finance committee? KKK [email protected]
Is there a specific time that I can make a payment for dues or other events through the chapter?
Every 2nd Saturday (chapter meeting day), the finance team has established banking hours to allow Sorors to pay for events, chapter merchandise and dues. The team will be available 45 minutes before chapter meeting (9:45 am – 10:30 am) and 30 minutes after the meeting at the Delta Center (usually 12:30 pm – 1:00 pm). Every 2nd Sunday - finance available, 2pm to 3pm - Delta Center Every 4th Wednesday - finance collection during CAC Executive Board Meeting Payments can also be mailed to the chapter Finance PO Box.
What is the Finance Post Office Box address? P.O. Box (P.O. Box 36942, Charlotte, NC 28236)
What are the fees for dues? When is the last day to pay without a late fee?
National Dues - $125 Per Capita Fee - $10 Charlotte Alumnae Chapter Local Dues - $200 ($10 discount for Delta Dears) Life members (Golden Life and Diamond Life) do not pay National Dues Based on your membership status, please complete the specific dues form and submit with payment. Late fees will be applied to dues processed after March 20th. A Reinstatement fee will be applied for dues received after June 20th or for those Sorors who have been inactive more than a year
How do I access the “Members Only” section of the chapter’s website?
Username: firstnamelastname (no space) Password: your six-digit member number
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How do I access the restricted areas of the national website (www.deltasigmatheta.org) (Members Only, Sisters Portal, Red Zone).
The sorority recently introduced a new single sign-on feature available for the different portals noted above. You can now log into Member’s Only, and switch between Sister’s Only and the Red Zone (or vice versa) without having to input your credentials again!
To enter any of these portals, please enter your Username (system ID) and Password
“Sisters Only” is a web-based tool designed for Delta Sigma Theta Sorority, Inc. that allows its financial membership access to their internal membership record.
Access to the Red Zone will still be role-based dependent upon your chapter position.
If you have not received your System ID, please contact National Headquarters at 202-986- 2400 ext. 567, 547, or 549. You may also send an e-mail to [email protected]
CONTACT INFORMATION- Chapter, Regional and National What is the Charlotte Alumnae Chapter website address? Mailing address? www.charlottedst.org KKK Charlotte Alumnae Chapter P. O. Box 32231 Charlotte, NC 28232
What is the National website address? www.deltasigmatheta.org
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Charlotte Alumnae Chapter Policies and Procedures Chapter #180 P.O. Box 32231 Charlotte, North Carolina 28232 www.charlottedst.org
Policies and Procedures Committee Katrina Young, Chair Betrice Gardner Christal Hill Gwen Marseille Pertricia Mattison Cheri McNeal Kelley Mitchell Rasheal Pittman Mitzi Porter Terri Rivalte Jennifer Stanback Pamela M. Lewis, President
LAST REVISED: April 9, 2016
Approved: July 2016
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Charlotte Alumnae Chapter Rules of Order/Policies & Procedures 2016-2017 Table of Contents INTRODUCTION ...... 6
ARTICLE I: CHAPTER INFORMATION ...... 7 Section 1: Name/Location/Number ...... 7 Section 2: Service Area ...... 7 Section 3: Contact Information ...... 7
ARTICLE II: CHAPTER STRUCTURE, GOVERNING BODIES & RESPONSIBILITIES ...... 7 Section 1: Executive Committee ...... 7 Section 2: Executive Board ...... 8 Section 3: Committees ...... 8 A. Standing ...... 8 B. Special ...... 8 C. Ad Hoc ...... 8
ARTICLE III: ELECTED OFFICERS AND OTHER LEADERSHIP POSITIONS ...... 8 Section 1: Duties and Responsibilities of Elected Officers ...... 8 A. President...... 9 B. First Vice President ...... 10 C. Second Vice President ...... 10 D. Recording Secretary ...... 10 E. Assistant Recording Secretary ...... 11 F. Corresponding Secretary ...... 11 G. Assistant Corresponding Secretary ...... 11 H. Financial Secretary ...... 12 I. Assistant Financial Secretary ...... 12 J. Treasurer ...... 13 K. Assistant Treasurer ...... 13 Section 2: Duties and Responsibilities of Elected Positions ...... 14 A. Chair and Members of the Nominating Committee ...... 14 B. Internal Audit Chair ...... 14 C. Minerva Circle ...... 14 Section 3: Duties and Responsibilities of Appointed Officers ...... 15 A. Parliamentarian ...... 15 B. Chaplain ...... 15 C. Sergeant-At-Arms ...... 15 Section 4: Duties and Responsibilities of Appointed Positions ...... 16
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A. Historian ...... 16 B. Journalist ...... 16 C. Custodian of Properties ...... 16 D. Assistant Custodian of Properties ...... 16 E. Pan-Hellenic Council Representative ...... 16 F. Assistant Chaplain ...... 17 G. Risk Management Coordinator ...... 17 H. Committee Chairs ...... 17 Section 5: Term of Office ...... 18 A. Limits of Office ...... 18 B. Appointments ...... 18 Section 6: Impeachment ...... 18 A. Impeachment Process ...... 18 Section 7: Filling Vacancies ...... 18 A. Chapter Officers ...... 18 B. Other Positions ...... 18 C. Minerva Circle ...... 19
ARTICLE IV: MEETINGS ...... 19 Section 1: Executive Committee Meetings ...... 19 Section 2: Executive Board Meetings ...... 19 Section 3: Chapter Business Meetings ...... 19 Section 4: Committee Meetings ...... 20 Section 5: Call Meetings ...... 20 Section 6: Notifications ...... 20 Section 7: Chapter Meeting Business Attire ...... 20
ARTICLE V: QUORUM ...... 20 Section 1: Definition ...... 20 Section 2: Executive Board Meetings ...... 20 Section 3: Chapter Business Meetings ...... 20
ARTICLE VI: COMMITTEE DUTIES, RESPONSIBILITIES AND MEMBERSHIP COMPOSITION ...... 21 Section 1: Committees ...... 21 A. General Responsibilities ...... 21 B. Standing Committees ...... 21 C. Special Committees ...... 21 D. Ad Hoc Committees ...... 21 E. Elected Committees ...... 22 F. Committee Responsibilities i. Amenities ...... 22
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ii. Arts and Letters ...... 23 iii. Charitable Contributions ...... 24 iv. Cotillion ...... 23 v. Document Review and Management...... 23 vi. Elections/Tellers ...... 23 vii. Finance ...... 23 viii. Founders Day ...... 24 ix. Heritage and Archives ...... 24 x. Hospitality ...... 24 xi. Information and Communications ...... 24 xii. Internal Audit ...... 24 xiii. May Week ...... 24 xiv. Membership Services ...... 24 xv. Minerva Circle ...... 25 xvi. Music Committee ...... 25 xvii. Nominating ...... 25 xviii. Policies and Procedures ...... 26 xix. Program Planning and Development ...... 25 xx. Protocol ...... 26 xxi. Publicity and Public Relations ...... 26 xxii. Risk Management ...... 26 xxiii. Scholarship ...... 26 xxiv. Social Action ...... 27 xxv. Step Team ...... 27 xxvi. Strategic Planning ...... 25 xxvii. Technology ...... 27
ARTICLE VII: RECORD RENTENTION AND DESTRUCTION POLICY ...... 28
ARTICLE VIII: FISCAL POLICIES AND PROCEDURES ...... 28 Section 1: National and Local Dues ...... 28 A. National Dues ...... 28 B. Local Chapter Dues ...... 28 Section 2: Undergraduate Sorors ...... 29 Section 3: Unconsumed Dues ...... 29 Section 4: Travel Policy ...... 29 Section 5: Purchase Order/Reimbursement Expense Voucher Procedures ...... 29 Section 6: Method of Payment ...... 30 Section 7: Unconsumed Funds: Year End Reconciliation ...... 33 Section 8: Insufficient Funds or Returned Check Policy ...... 33 Section 9: Fundraising ...... 33 Section 10: Additional Fiscal Policies and Procedures ...... 34
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ARTICLE IX: NOMINATIONS, ELECTIONS AND VOTING PROCESSES ...... 35 Section 1: Eligibility Criteria for Holding Office ...... 35 Section 2: Elections ...... 36 A. Process of Chapter Elections ...... 36 B. Election of a Soror to two Offices/Positions ...... 36 Section 3: General Voting Processes ...... 36
ARTICLE X: SPECIAL ELECTIONS ……...... 37 Section 1: Minerva Circle ...... 37
ARTICLE XI: INSTALLATION OF OFFICERS ...... 37 Section 1: Guidelines for Installation of Officers ...... 37
ARTICLE XII: TRANSITION OF OFFICERS ...... 38 Section 1: Procedures for Conducting Transition ...... 38
ARTICLE XIII: MEMBERSHIP INTAKE POLICIES ...... 38 Section 1: Membership Intake Process ...... 38 Section 2: Minerva Circle ...... 38
ARTICLE IVX: CHAPTER REPRESENTATION ...... 39 Section 1: Voting and Alternate Delegate ...... 39 A. Regional Conference and National Convention ...... 39 B. State and Local Chapter Representation ...... 39 C. Order of Succession ...... 40 1. National Convention and Regional Conference ...... 40 2. Other Meetings/Events ...... 40 D. Incoming Chapter Officers ...... 40 Section 2: Delegates ...... 40
ARTICLE XX: MEMBERSHIP VERIFICATION PROCEDURES ...... 41 Section 1: Immediate Verification ...... 41
ARTICLE XXI: AMENDMENTS FOR RULES OF ORDER & POLICIES AND PROCEDURES ..... 41 Section 1: Process to amend Chapter Policies and Procedures/Rules of Order ...... 41
ARTICLE XXIII: PARLIAMENTARY AUTHORITY ...... 42 Section 1: Governing Documents...... 42 Section 2: Administrative Resources and Tools ...... 42
APPENDICES ...... 43
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Appendix A – Amenities Committee Policies ...... 44 Appendix B – Charitable Contributions Guidelines & Evaluation Form ...... ……46 Appendix C – Cotillion Guidelines ...... 48 Appendix D –Step Team Guidelines ...... 50 Appendix E – Call for Nominations and Nomination Guidelines ...... 53 Appendix F – Policies and Procedures Submission Form ...... 57 Appendix G – Scholarship Program Guidelines ...... 58 Appendix H – Risk Management Policies and Procedures ...... 59
INTRODUCTION
The Policies and Procedures for the Charlotte Alumnae Chapter of Delta Sigma Theta Sorority, Inc. (Herein referred to as the chapter) shall be in accordance with the National Constitution and by- laws wherever applicable to Alumnae Chapters except those identified herein. All chapters of Delta Sigma Theta Sorority, Inc. are governed by the Constitution and Bylaws.
Each chapter develops its unique Rules of Order and Policies and Procedures that officially disseminates the rules of conduct or procedures of members. These policies and procedures are specific to the Charlotte Alumnae Chapter (CAC) and they describe the manner in which our chapter operates. Chapter Policies and Procedures include areas not covered by the Constitution and Bylaws. They attempt to solve problems, make wise decisions and maintain control to manage chapter affairs.
It is important to note that a “policy” states what must be done. A “procedure” describes how, when, and by whom something is to be done.”
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ARTICLE I: CHAPTER INFORMATION
Section 1: NAME/LOCATION/NUMBER A. The chapter shall be called the Charlotte Alumnae Chapter B. The chapter shall be located in the state of North Carolina C. The Charlotte Alumnae Chapter is assigned to the South Atlantic Region of the Sorority D. The chapter number is 180.
Section 2: SERVICE AREA A. The Charlotte Alumnae Chapter serves the City of Charlotte and Mecklenburg County.
Section 3: CONTACT INFORMATION A. Mailing address: P.O. Box 32231 Charlotte, North Carolina 28232 B. Website: www.charlottedst.org C. Email address: [email protected]
ARTICLE II: CHAPTER STRUCTURE, GOVERNING BODIES & RESPONSIBLITIES
The ruling authority of the chapter will be the Grand Chapter of Delta Sigma Theta Sorority, Inc. Locally the chapter will be governed by elected and appointed officers and other leadership positions.
Section 1: EXECUTIVE COMMITTEE A. The Executive Committee shall be comprised of the following officers: President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Financial Secretary, Assistant Financial Secretary, Treasurer, Assistant Treasurer, Sergeant-at-Arms, Chaplain, and Parliamentarian. B. The President shall serve as chairperson of the committee. C. The President shall develop the agenda and the Recording Secretary shall prepare the agenda for the Executive Committee. D. Shall meet at the call of the President or at the request of a majority of Executive Committee members. E. Shall represent and respond on behalf of the Chapter in emergencies when it is not feasible to present at either Executive Board or Chapter meetings.
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Section 2: EXECUTIVE BOARD A. Is composed of all elected and appointed officers as well as elected positions, chairpersons of standing committees of the chapter and the immediate past president. B. Is responsible for general management of chapter affairs between business meetings. C. Makes recommendations to the body on committee reports for action. D. Reviews proposed amendments to be recommended for revisions for Chapter Rules of Order and Policies & Procedures to the body for action. E. The Executive Board is authorized to expend monies not to exceed a total of $250 in the interim between chapter meetings.
Section 3: COMMITTEES A. Standing 1. Performs a continuing task related to chapter operation and remains in existence throughout the sorority year.
B. Special 1. These committees are established by the President to focus on a specific area or project as needed. Such committees would only be established when a standing or appointed committee could not execute the needed duties. 2. When the task is done, the committee’s business is considered complete and the committee is dismissed.
C. Ad Hoc 1. Ad-hoc committees are “one-time only” committees, appointed for special assignments.
ARTICLE III: ELECTED OFFICERS and OTHER LEADERSHIP POSITIONS The Elected Officers are listed below: 1. President 2. First Vice-President 3. Second Vice-President 4. Recording Secretary 5. Assistant Recording Secretary 6. Corresponding Secretary 7. Assistant Corresponding Secretary 8. Financial Secretary 9. Assistant Financial Secretary 10. Treasurer 11. Assistant Treasurer
Section 1: DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS
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A. PRESIDENT
1. Presides over all meetings and performs chapter ceremonies. 2. Chairs the Executive Committee and Executive Board. 3. Authenticates by her signature all acts and orders of the chapter. 4. Serves as an ex-officio member of all other committees, with the exception of the Nominating Committee and Internal Audit Committee. 5. With the assistance of the executive committee, appoints members as Appointed Officers, Chairs, and Co-Chairs for each standing or special Committees, with the exception of the Nominating Committee. Appointments for standing committees shall be made no later than the first chapter meeting of the year. The President will also appoint assistants to the Chaplain, Custodian and Sergeant-at- arms. 6. Provides the membership with a Chapter calendar of events for the sorority year no later than the first chapter meeting and provides updates throughout the sorority year as changes occur. 7. Provides the membership with written reports from all programs, events and meetings for which the President has been sent as a representative or delegate by the chapter (expenses paid) to include, but not limited to, the National Conventions, Regional Conferences and State Cluster meetings within 60 days following the meeting or activity. 8. Exercises all powers and duties attendant to the office of President, as stated in the most current Chapter Management Handbook. 9. Serves as the chapter’s delegate to National Conventions, Regional Conferences and North Carolina State Cluster meetings. 10. Appoints a member to record minutes of the chapter meeting in the absence of the recording secretary/assistant recording secretary and shall announce to the body at the beginning of the meeting who will be recording the minutes. 11. Notifies the body of all vacancies of elected officers, committee chairs/co-chairs within 10 calendar days of the vacancy. 12. Assigns other duties to officers, as long as these duties do not conflict with the official documents of the sorority. 13. In the event of leave of absence or resignation of an elected officer, the president shall appoint the assistant officer (or a member if there is no assistant) to serve as acting officer until the primary officer returns, or until the election takes place if one is required. 14. Ensures that a copy of the chapter’s demographics reports is provided to the Heritage and Archives Committee each year. 15. The President of the chapter is the only member authorized to sign contracts on behalf of the chapter, unless she gives to a member written authorization to sign a contract on the sorority's behalf. 16. The President is the official spokesperson for the chapter. No member should
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speak on behalf of the chapter, unless otherwise authorized by the President. 17. Adheres to the responsibilities as outlined in the Fiscal Officers Manual and training presentations. 18. The president will vote only in matters of secret ballot and/or to break a tie vote.
B. FIRST VICE PRESIDENT
1. Serves as Chair of Program, Planning & Development Committee. 2. Serves as a member of the Policies & Procedures Committee. 3. Serves as member of the Scholarship Committee. 4. Serves as the Executive Committee Liaison to the Risk Management Committee. 5. Serves as the alternate delegate to the National Convention and attends the state meeting which occurs prior to the National Convention. 6. Automatically assumes the office of President should that position become vacant. 7. Performs all other duties of the office of President in absence or at the request of the President. Vice President can perform all duties of the president, except the fiduciary duties. 8. Serves as the liaison by meeting with the chapter’s special committees reports on behalf of the committees as needed. 9. Serves as facility coordinator for chapter meetings.
C. SECOND VICE PRESIDENT
1. Serves as Chair of the Membership Services Committee. 2. Serves as a member of the Technology Task Force. 3. Plans and implements at least one (1) Delta Internal Development (DID) workshop biennially. 4. Serves as the alternate delegate to the Regional Conference and attends the state meeting which occurs prior to the Regional Conference. 5. Automatically assumes the office of First Vice President should that position become vacant.
D. RECORDING SECRETARY
1. Keeps an accurate record of all proceedings of the chapter. 2. Keeps on file all committee reports and committee year end annual reports. 3. Provides chapter meeting minutes electronically within 10 days of chapter meetings and other chapter records to members as requested. 4. Keeps the chapter’s official membership roll and calls roll when requested. 5. Notifies officers, committee members and delegates of their election or appointment, and have on hand at each chapter meeting a list of all existing committees and their members. 6. Maintains up-to-date records, in which chapter’s policies & procedures and Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 24
minutes are entered with any amendments to these documents properly recorded, and keeps on hand at each chapter meeting. 7. Calls meeting to order in the absence of President, First Vice President and Second Vice President, and presides until election of a chair pro-tem. In the absence of the Secretary or Assistant Secretary, a Secretary pro-tem should be elected.
E. ASSISTANT RECORDING SECRETARY 1. Records and maintains minutes of the Executive Board and distributes to the chapter. 2. Performs all other duties of the Office of Recording Secretary in absence of the Recording Secretary. 3. Turns over to the Recording Secretary all recordings (i.e., minutes, chapter roll). 4. Tracks DIDs mandated by these Policies and Procedures.
F. CORRESPONDING SECRETARY
1. Reviews general correspondence of t h e chapter and p r o v i d e s c o p i e s of correspondence to the chapter president. 2. Publishes or reads at chapter and Executive Board meetings a summary of the correspondence received by the chapter. 3. Includes a summary of all correspondence received by the monthly executive board meetings, approved chapter information and communications, and provides at chapter meetings a summary of correspondence not published in the correspondence. 4. Prepares and sends chapter information and communications via various forms of electronic distribution in accordance with Delta’s Internet Guidelines (DIG). This information will be made available as hard copies and left at the Delta Center. In limited circumstances (e.g., by request), the information will be mailed. Correspondence regarding the chapter meeting must be sent to chapter members no later than ten (10) days prior to the chapter meeting. 5. Maintains a listing of interested parties who have expressed membership interest in the Charlotte Alumnae Chapter. 6. Computer skills and access to email are skills for this position. 7. Serves as Co-Chair of the Information and Communications Committee. 8. Assists the president with correspondence of the chapter, as needed.
G. ASSISTANT CORRESPONDING SECRETARY 1. Assists the Corresponding Secretary with information and communications as needed, (e.g., editing, preparation, distribution). 2. Assists with general correspondence of the chapter, as needed. 3. Performs all other duties of the office of Corresponding Secretary in her absence.
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4. Computer skills and access to email are skills for this position. 5. Serves as Co-Chair of the Information and Communications Committee.
H. FINANCIAL SECRETARY
1. Receives, receipts, and submits all monies to the treasurer for deposit. 2. Serves as one of the authorizers for expenditures. Signs checks only when reimbursement is for another fiscal officer or when specifically requested by the President. 3. Maintains monthly receipt log. 4. Turns all monies over to the treasurer at the end of a meeting/function to ensure that the two business day deposit requirement is met. 5. Serves as a member of the Finance Committee. 6. Maintains and provides a list of members to the recording secretary and the corresponding secretary on a monthly basis. 7. Maintains a list of names of past chapter presidents who meet the criteria of membership and Delta Dear status and who qualify for payment of local dues by the chapter. 8. Serves as a member of the Minerva circle (as specified in the Sorority’s Guidelines). 9. Attends financial workshops at National Conventions and Regional Conferences. 10. Adheres to the responsibilities as outlined in the Fiscal Officers Manual and training presentations.
I. ASSISTANT FINANCIAL SECRETARY (3 positions)
1. Assists the Financial Secretary, as needed. 2. Serves as a member of the Finance Committee. 3. Performs duties of the Financial Secretary with the exception of signing checks or serving as a member of the Minerva Circle. 4. Attends financial workshops at National Conventions and Regional Conferences. 5. Adheres to the responsibilities as outlined in the Fiscal Officers Manual and training presentations.
J. TREASURER
1. Receives and deposits all funds within 48 hours in the name of the Charlotte Alumnae Chapter of Delta Sigma Theta Sorority, Inc. 2. Makes disbursements by authority of the Chapter and keeps written accounts of all transactions. 3. Serves as chair of the finance committee.
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4. Provides a monthly financial report to any member upon request. 5. Gives financial report to the Executive Board and to the chapter of balance brought forward, totals receipts and disbursements of all accounts, balances. 6. Reports Chapter income and disbursement monthly to the Executive Board and to the Chapter membership. 7. Processes membership dues in accordance with Grand Chapter specifications. 8. Attends financial workshops at National Conventions and Regional Conferences. 9. Adheres to the responsibilities outlined in the Fiscal Officers Manual and training presentations.
K. ASSISTANT TREASURER
1. Assists the Treasurer as needed. 2. Assists by managing the Cotillion Budget Activities 3. Coordinates the development of the Cotillion’s Operating budget with the Finance Committee 4. Manages the Cotillion’s Operating 5. Assists Cotillion committee in establishing and maintaining a proper budget. 6. Provides budget oversight for self-supporting activities. 7. Provides budget updates to committee chairs/co-chairs and provides a quarterly “budget check-up” to the Executive Board and the chapter. 8. Serves as a member of the Finance Committee. 9. Performs duties of the Treasurer in her absence, except signing checks, making deposits, or entering dues online. 10. Serves as a Cotillion Co-Chair 11. Serves as Co-Chair of the Charitable Contributions Committee. 12. Attends financial workshops at National Conventions and Regional Conferences. 13. Adheres to the responsibilities as outlined in the Fiscal Officers Manual and training presentations.
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Section 2: DUTIES AND RESPONSIBILITIES OF ELECTED POSITIONS The Elected positions are the Chair and Members of Nominating Committee, Minerva Circle, and the Internal Audit Chair. See Committees Duties and Responsibilities for additional information.
A. Chair and members of the Nominating Committee 1. The committee will consist of one (1) Chairperson and four (4) members of the chapter. Members of the Nominating Committee will be elected by a majority vote of the members present and voting. 2. The committee will solicit and receive nominations from chapter members for all elected officers and positions, including the Minerva Circle in order to create a slate of candidates. 3. The Chair and committee members of the Nominating Committee shall be elected during chapter election of officers. 4. The Chair and the members of the Nominating Committee shall serve only one (1) term and shall not be a candidate for any elective office while serving on the Nominating Committee.
Note: Members of the Nominating Committee are ineligible to run for office while serving on the Committee. The chair and members of the Chapter Nominating Committee must resign prior to the call for nominations to be eligible to run for an office or position.
B. Internal Audit Chair 1. The Chair shall be elected during the chapter election of officers. 2. Shall not serve more than two (2) consecutive terms in the same office. 3. One term equals two (2) years.
C. Minerva Circle 1. The duties and responsibilities of the Minerva Circle are detailed in the Membership Intake Program. 2. Members are eligible to serve on this committee, according to the criteria established in the Administrative Procedures for Membership Intake and are required to adhere to the following: a) Plans, coordinates and facilitates the intake process of new members for the chapter. b) Responsible for carrying out the duties as described in the Membership Intake Program of Delta Sigma Theta Sorority, Inc. c) Will follow all procedures as outlined in the Administrative Procedures for Membership Intake.
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Section 3: DUTIES AND RESPONSIBILITIES OF APPOINTED OFFICERS The Appointed Officers are Parliamentarian, Chaplain, and Sergeant-at-Arms.
A. PARLIAMENTARIAN
1. Serves as principal advisor to the President and chapter regarding parliamentary procedures. 2. Serves as a member of the Policies and Procedures Committee. 3. Retains a copy of the latest edition of Robert’s Rules of Order, Newly Revised and the latest version of the chapter’s policies and procedures at each chapter and Executive Board meeting. 4. Shall conduct at least one Chapter Parliamentary Procedure DID annually. 5. Ensures the two-hour time limit for chapter meetings. 6. The Parliamentarian has the right to vote on chapter business same as all chapter members. 7. Parliamentarians shall sit next to or near the president after ritualistic opening.
B. CHAPLAIN
1. Recites or leads invocation, devotional periods, and benedictions for chapter functions. 2. Coordinates Omega Omega services and provides orientation regarding the service annually. 3. Delivers an invocation at each chapter meeting. 4. Keeps accurate records of deceased members/sorors and provides information to National and/or Regional Office for Memorial Services conducted at National Conventions and Regional Conferences. 5. Calls on members who are spiritual leaders (e.g. ministers, deacons) to assist her in carrying out her duties.
C. SERGEANT-AT-ARMS
1. Serves as Co-Chair of the Protocol Committee. 2. Maintains order of the chapter meetings. 3. Distributes and collects appropriate handouts. 4. Maintains attendance reports and submits it to the Recording Secretary at the conclusion of each meeting. 5. Determines the appropriateness of attire of Sorors at ceremonial activities in accordance with the Ritual and Protocol and Traditions Manual. 6. Checks membership credentials. 7. Directs the work of the assistants to the Sergeant-At-Arms.
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Section 4: DUTIES AND RESPONSIBILITIES OF APPOINTED POSITIONS Appointed positions are Historian, Custodian of Properties, Journalist, Committee Chairs, and any Assistants to Elected Officers, Collection Assistants and Financial Assistants.
A. HISTORIAN
1. Serves as Co-Chair of the Heritage and Archives Committee. 2. Prepares a narrative account of the chapter's activities during her term of office which, when approved by the Chapter, will become a permanent part of the chapter's official history. 3. Preserves documents regarding the chapter's history (e.g. newspaper articles, chapter programs).
B. JOURNALIST
1. Sends local chapter news and reports to National Headquarters for inclusion in the Delta Journal and Newsletter as directed by the President. 2. Sends local chapter news and reports to the Regional Journalist for inclusion in the Regional Newsletter as directed by the President. 3. Co-chairs the Publicity and Public Relations Committee.
C. CUSTODIAN OF PROPERTIES
1. Maintains a safe and central repository for the chapter's properties such as official emblem, candles, robes, tablecloths, gavels, Bible and other effects, which the chapter may obtain for the orderly and proper conduct of ceremonies and business. 2. Maintains and updates the inventory list of chapter properties on an annual basis. 3. Maintains responsibility for the maintenance and replacement of properties 4. Sets up properties for ritualistic ceremonies. 5. Directs the work of the assistants to the Custodian of Properties.
D. ASSISTANT CUSTODIAN OF PROPERTIES
1. Assist the Custodian of Properties in her role as described in Article II, Section 4 ©.
E. PAN-HELLENIC COUNCIL REPRESENTATIVES
1. It shall be the duty of these representatives to attend all functions of the council including monthly meetings. 2. There shall be four representatives - the President and three appointees.
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E. ASSISTANT CHAPLAIN
1. Assist the Chaplain in her role as described in Article II, Section 3(B).
F. ASSISTANT SERGEANT-AT-ARMS
1. Assist the Sergeant-At-Arms in her role as described in Article II, Section 3(C).
G. RISK MANAGEMENT COORDINATOR 1. Maintains responsibility for mitigating chapter risk as outlined by regional and national guidelines. 2. Conducts annual Risk Management DID for the chapter. 3. Coordinates the Risk Management Committee to plan and execute the Risk Management strategy and activities (as outlined in Appendix H).
H. COMMITTEE CHAIRS
1. Works with the committee to carry out the programs of the Sorority’s Five Point Programmatic Thrust 2. Facilitates and coordinate tasks to get the committee’s work accomplished 3. Submits a budget by the April business meeting for the following year 4. Prepares written committee report summaries and present to the EB in order for the committee to be placed on the agenda for chapter meeting 5. Approves only budgeted committee expenses 6. Signs all committed POs/Reimbursement Vouchers before forwarding to the President for signature, prior to any fund disbursement 7. Ensures President signs all contracts and letters to external parties 8. Advises the Treasurer of all vendor’s payment requirements and time tables 9. Secures/obtains general liability insurance for all programs or events attended by individuals that are not members of the chapter 10. Submits all signed vouchers with receipts at Executive Board, Chapter meetings or special called meetings designated by the President. 11. Reconciles budget expenses before signing a committee member’s PO/Reimbursement Voucher 12. When applicable, ensures POs are processed prior to deadlines included with the PO
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Section 5: TERM OF OFFICE
A. Limits of Office 1. Elected officers shall not serve more than two consecutive terms in the same office/position. 2. Elected officers must be able to uphold the responsibilities as outlined in the Chapter’s Policies and Procedures without interruption of the Chapter’s operations. 3. The Chair and members of the Nominating Committee shall serve only one term.
B. Appointments 1. Appointed positions will serve terms per the authority of the President.
Section 6: IMPEACHMENT
A. Impeachment Process 1. Officers are to be charged with their duties and expected to perform them. In case of dereliction, the impeachment process will be followed (See Chapter Management Handbook).
Section 7: FILLING VACANCIES
A. Chapter Officers: 1. When a vacancy occurs in the position of President, the First Vice President will automatically assume the position of President, and the Second Vice President will assume the position of First Vice President. 2. When a vacancy occurs in the position of First Vice President, the Second Vice President will assume the position of First Vice President.
B. Other Positions: 1. When vacancies occur for officers and elected positions, other than President, First Vice President and members of the Minerva Circle (i.e., Soror resigns): a. If less than half of the term remains, the Executive Committee shall appoint by a majority vote a member to fill the vacancy who meets the eligibility requirements of the office /position. b. If more than half a term remains when a vacancy occurs, the chapter shall hold a special election within 60 days of the occurrence of the vacancy. 2. In the event of a committee chair or co-chair vacancy, the President shall appoint a member to fill the vacant position when (1) the office or position is vacant due to a member not being elected during chapter elections or (2) as a result of an unexpected vacancy and report the appointment to both the executive board and the chapter body by the next regularly scheduled meeting of each body. Only chapter members that meet the eligibility requirements for elected offices or positions can be appointed to fill Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 32
vacancies. In the event the Chapter President cannot fill the vacant office or position due to chapter member not meeting the eligibility requirements or no member is willing to serve, she shall contact the Regional Director and request approval for special dispensation to make an appointment.
C. Minerva Circle 1. When a vacancy occurs on the Minerva Circle, the Minerva Circle will select a qualified person to fill the position. The Minerva Circle may give consideration to those sorors who were on the ballot and not selected
ARTICLE IV: MEETINGS
Section 1: EXECUTIVE COMMITTEE MEETINGS The President shall hold Executive Committee meetings at least quarterly.
Section 2: EXECUTIVE BOARD MEETINGS Meetings are held monthly at least two weeks prior to the chapter meetings from August through June. However, the President shall have the discretion, based upon special circumstances, to cancel or reschedule monthly meetings. Each Officer shall be allotted one vote. Each Standing Committee shall be allotted one vote. If an Officer is also serving as chair/co-chair, she will receive only one vote, either in her capacity as officer or chair/co-chair.
Section 3: CHAPTER BUSINESS MEETINGS A. Meetings are held on the second Saturday of each month from September through June, unless otherwise notified. Length of business for the monthly chapter meeting shall be limited to two (2) hours, unless a motion to extend the time is made and passed by the body. B. Prior to addressing the body, a soror should stand and introduce herself. C. All questions or comments should be addressed to the President, unless otherwise specified. D. Discussion concerning a motion is limited to five (5) minutes unless a motion is made and passed to extend the discussion. E. Meetings will be conducted in accordance with the National Constitution and By-Laws and Chapter Policies and Procedures. Any procedures not covered by an aforementioned will be in accordance with Roberts' Rules of Order, Newly Revised Edition. F. The Sergeant-at-Arms will maintain attendance reports. Sorors/members must sign a roll, and the list should be turned over to the recording secretary at the conclusion of the meeting. G. If requested, members must present a membership card, a certificate of membership, or have a chapter member vouch for their membership upon entry to meetings or to closed chapter functions. Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 33
H. A quorum is the minimum number of members who must be present at the meeting for business to be validly transacted.
Section 4: COMMITTEE MEETINGS Will be called and scheduled by the committee chairperson.
Section 5: CALL MEETINGS Called meetings shall be called at the discretion of the President or the majority of the Executive Committee. A “call meeting” is a separate session of the chapter held at a time different from that of any regular meeting and convened only to consider one or more items of business as specified in the call of the meeting. The reason for call meetings is to deal with important matters that may arise between the regular meeting that urgently require action by the chapter before the next regular chapter meeting. Notice of time, place, and exact purpose of the call meeting must be given in advance. Members must receive 48 hours’ notice of the meeting.
Section 6: NOTIFICATIONS A. Corresponding Secretary and/or Recording Secretary will notify chapter members of chapter business meetings and other notifications as deemed by the President.
Section 7: CHAPTER MEETING BUSINESS ATTIRE A. In accordance with the 2013 revised edition of the Protocol and Traditions Manual, under Proper Attire, business attire is required for business meetings.
ARTICLE V: QUORUM
Section 1: DEFINITION A quorum is the minimum number of members who must be present at the meeting for business to be validly transacted.
Section 2: EXECUTIVE BOARD MEETINGS The quorum for Executive Board shall be 20% of voting board members
Section 3: CHAPTER BUSINESS MEETING The quorum for Chapter meeting shall be 20% of the total membership. (A quorum is not required to begin a business meeting but a quorum is required to take action on business matters.)
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ARTICLE VI: COMMITTEE DUTIES, RESPONSIBLITIES AND MEMBERSHIP COMPOSITION
Committees consist of chapter members that are elected, appointed or volunteer to consider, investigate, perform a task or oversee a project/program on behalf of the chapter.
Section 1: COMMITTEES
A. General Responsibilities: 1. Each committee must submit a budget for the upcoming sorority year by the February Executive Board meeting for review and discussion, with the final version coming before the board in March and voted on by the chapter in April. Each committee must submit a projected year-end report for the current sorority year by the April Executive Board meeting. 2. Copies of committee reports must be submitted to the President, Vice Presidents, Recording Secretaries and Corresponding Secretaries 72 hours prior to Executive Board meetings. 3. Attendance at the Executive Board Meeting is expected for Standing and Special Committee Chairs/Co-Chairs. Committee Chairs/Co-chairs should send a representative of the committee to the Executive Board or chapter meeting when one of the co-chairs is unable to attend. 4. Each committee is responsible for keeping a record of its meetings, programs, etc. The records must be given to the next co-chairs upon completion of the co-chairs' term. 5. Each committee must maintain a list of its active members and submit the list with its year-end report. A copy of these reports must be submitted to the President and the Recording Secretary. 6. Each committee must submit vouchers with receipts/bills to the Treasurer for payment of expenses. 7. Committee reports submitted at Executive Board meetings will be posted online (e.g. website in secured location, Yahoo Groups) or made available in hard copy to those members not utilizing electronic communications. Each committee will only provide oral reports for emergency announcements or matters that require a vote/action by the Chapter. This will be the only time oral committee reports will be given at regular Chapter meetings.
B. Standing Committees: 1. These committees are the permanent committees of the chapter. a. Amenities b. Arts and Letters c. Charitable Contributions d. Cotillion e. Document Review and Management
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f. Finance g. Founders Day h. Heritage and Archives i. Hospitality/Hostess j. Information and Communications k. Internal Audit l. May Week m. Membership Services n. Music o. Nominating p. Policies and Procedures q. Program Planning and Development (PP&D) r. Protocol s. Publicity and Public Relations t. Risk Management u. Scholarship v. Social Action w. Step Team x. Strategic Planning y. Technology
C. Special Committees Special committee Co-Chairs do not have voting privileges at executive board meetings, as they are not members of the executive board. Members of the Elections/Tellers committees are ineligible to run for office while serving on the Committee. 1. The Special Committees are: a. Elections/Tellers Committee b. Minerva Circle
D. Ad Hoc Committees These committees are one time only committees appointed for special assignments. Co- Chairs do not have voting privileges at executive board meetings. The committee’s needs and responsibilities must be shared with the Chapter for information.
E. Elected Committees Elected Committees are the Nominating Committee a, Minerva Circle, and Internal Audit Chair. Co-chairs do not have voting privileges at executive board meetings. Members of the Nominating committee are ineligible to run for office while serving on the committee. Chairs and members of the Nominating Committee must resign prior to the call for nominations to be eligible to run for an office or position. Chapters shall elect the Nominating Committee in April or May along with other chapter officers. It is NOT permissible to elect the Nominating Committee as a group and the highest vote gets named
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the Chair; the committee members and Chair are to be elected separately.
F. Committees and Responsibilities i. Amenities - It shall be the duty of this committee to extend all courtesies pertaining to the members of the chapter according to the policy. The Amenities Committee shall also be responsible for reporting to the Executive Board gifts given to non-chapter members of Delta Sigma Theta Sorority, Incorporated. (Appendix A)
ii. Arts and Letters - It shall be the duty of this committee to stimulate interest, to inform and educate the chapter in the area of the arts and letters and to develop and implement at least one new program annually.
iii. Charitable Contributions - It shall be the duty of this committee to recommend contributions to be made by the chapter. To ensure accuracy, the minutes of the vote should be attached to the voucher. The committee must ensure that all disbursement have been made before the close of the fiscal year of the vote.
iv. Cotillion - It shall be the duty of this committee to plan and implement all activities related to the Cotillion according to policy.
v. Document Review and Management - It shall be the duty of the Documents Review and Management Committee to: To review, examine, assess, upgrade, bring into alignment and finalize all of the documents, whether new or existing, of Charlotte Alumnae Chapter of Delta Sigma Theta Sorority, Incorporated. Manage and maintain a review and revision process that will be on-going (continuous), so that documents continue to be current and relevant.
vi. Elections/Tellers - It shall be the duty of this committee to prepare for, supervise, execute and tally the elections of the chapter, as designated to the committee. The Elections/Teller Committee shall not disclose or use election results until the Chair or Co-chairs of the committee has presented the Elections Report to the chapter. Members of this committee are ineligible to run for office while serving on the committee.
vii. Finance - It shall be the duty of this committee to consider the financial needs of the chapter and present a proposed annual budget for the upcoming sorority year to the chapter at least 28 days prior to the Chapter’s vote on the budget. Amendments to the budget must also be presented to the Chapter for a vote. The committee shall process requests for additional funds for committees and present requests for chapter approval. The committee shall also evaluate committees’ use of budgets and conduct one finance workshop annually.
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viii. Founders Day - It shall be the duty of this committee to prepare an appropriate program to commemorate our Founders/Founding of the sorority.
ix. Heritage and Archives - It shall be the duty of this committee to gather and compile any and all materials pertaining to the heritage of the local chapter and where appropriate, to the Grand Chapter. This committee should hold one chapter DID session biennially.
x. Hospitality/Hostess - It shall be the duty of this committee to welcome sorors, recognize birthdays and serve as hostesses when requested by the chapter president.
xi. Information and Communications – It shall be the duty of this committee to develop and serve as the editorial board of the Chapter’s information and communications and to assist with its preparation and distribution of internal communications. Information and Communications shall be a standing committee with the Corresponding Secretary and Assistant Corresponding Secretary serving as Co- Chairs. They shall receive one vote as Officer or Information and Communications Co-Chairs each.
xii. Internal Audit - It shall be the duty of this committee to conduct quarterly internal audits of the chapter's finances and report results to the body quarterly and to secure an external auditor to conduct a full audit annually. Summary of reports (as defined in the Internal Audit Manual) should be made available within 30 days of completion. The Chair of the Internal Audit Committee must be elected and the members must be appointed.
xiii. May Week - It shall be the duty of this committee to plan and implement a public event which has educational value and captures the community's interest and the objectives of May Week as contained in the Chapter Management Book. xiv. Membership Services - It shall be the duty of this committee to plan and implement programs to reclaim inactive sorors, ensure retention and evaluation of membership attrition. It shall also be the duty of this committee to direct, develop and provide programs and services for the membership of the chapter, to include programs set down by Grand Chapter relating to membership services. The committee shall recognize milestones of membership for members, and update and distribute the official directory to members. Membership Services shall plan and execute a chapter retreat annually or biennially, under the guidance and direction of the Executive Committee. This committee also shall conduct at least one DID session biennially. xv. Minerva Circle – It shall be the duty of this committee which is elected by the
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chapter, to implement the Membership Intake Program in accordance with the Administrative Procedures for Membership Intake (APMI), the Membership Intake Program (MIP), and any updates provided by the Scholarship and Standards Committee and/or the National President. Minerva Circle members who have a family member(s) who submit applications must recuse themselves from the screening process of the family member’s application.
xvi. Music Committee - It shall be the duty of this committee to provide music for the chapter, including musical support at sorority functions, and represent the chapter at various concerts and performances if requested.
xvii. Nominating - It shall be the duty of this committee to: a) receive and seek qualified candidates for chapter elections according to policy, b) develop or revise nomination guidelines which include but are not limited to deadlines for receiving nominations and campaigning guidelines and oversee campaigning guidelines. c) present a slate of officers to the chapter in March of the year that chapter officers will be elected, d) provide written candidate profiles to the membership in the newsletter mailed 30 days prior to an election, and e) in the event of disqualification or withdrawal of a candidate which leaves a vacancy in that position, the Nominating Committee is revived and must meet immediately and agree upon another qualified candidate. The Nominating Committee will provide an activity or opportunity for members to get to know the candidates. Nominations for the Minerva Circle shall be per the Administrative Procedures for Membership Intake Manual. Members of the Nominating Committee cannot run for office while serving as a member of the committee. Candidates become disqualified if any violation of nominating or campaign guidelines occurs. If disqualified, Soror cannot run from the floor. Individuals who were not slated may run from the floor if they meet eligibility requirements. xviii. Policies and Procedures - It shall be the duty of this committee to review/update the chapter’s policies and procedures, as necessary. It shall also be the duty of this committee to recommend constitutional amendments to the National Constitution and Bylaws Committee, and review any constitutional revisions recommended by the Scholarships and Standards Committee and make recommendations regarding the revisions to the chapter. It shall inform the executive board of any known violation of policy. This committee also shall conduct at least one DID session annually. This committee shall also make recommendations to the chapter, as needed. Recommendations for changes to the Policies and Procedures will be accepted for review until February 1st of each year.
xix. Program Planning and Development (PP&D) - It shall be the duty of this committee to investigate, develop and implement and evaluate public service projects under the
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Five-Point program areas including: Educational Development, Economic Development, Physical and Mental Health and International Awareness and Involvement. All Chairs, Co-Chairs and Committee members supporting committee events where there is a charge are required to pay in order to attend.
xx. Protocol – It shall be the duty of this Protocol Committee to: provide clear and authentic descriptions of the traditions and protocol of the chapter, implement the established code of protocol and behavior within the chapter, preserve the forms of ceremony and etiquette observed by the Sorority and provide a support system for chapter President.
xxi. Publicity and Public Relations - It shall be the duty of this committee to establish an effective external public relations program, whereby the committee shall publicize and stimulate attendance of the chapter’s external programs (service projects) and events to the press, other media and to the community at large. Activities may include (but not limited to): plan/produce material (i.e. pamphlets, email, websites, etc.) and evaluate existing marketing/publicity materials and update as needed; develop content and post chapter information on the chapter’s or another organization’s website and social media channel(s); research advertising opportunities and report them to the Board and make decision based on feedback; propose new marketing/publicity materials to the Board and make decisions based on feedback; investigate/implement opportunities to advertise/publicize events; and assist when needed with preparation and distribution of the chapter’s internal information and communication. xxii. Risk Management – It shall be the duty of this committee to conduct training for the Chapter annually and training for Volunteers prior to the beginning of the program year with additional training as needed. This committee shall hold one Chapter DID session annually. xxiii. Scholarship - It shall be the duty of this committee to develop and administer the scholarship program of the chapter. The Scholarship program includes the Dorothy Counts Scoggins/E. Virginia Shadd “Breaking Barriers” Scholarship, the Frances Selena Johnson “Making Strides” Scholarship, the Daisy Spears Stroud “Academic Achievement” Scholarship and the Dr. Bertha Maxwell Roddey Delta Sigma Theta “Centennial Scholarship.” xxiv. Social Action - It shall be the duty of this committee to: a) plan and implement a program of social action in keeping with the needs of the community and the objectives of the Social Action Commission of Grand Chapter and b) to stimulate interest in social action and to educate the chapter on current local community related issues. This committee shall conduct at least one DID session biennially. xxv. Step Team – It shall be the duty of this committee to represent the chapter in step shows
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when authorized by the chapter. The committee shall hold tryouts annually. A member of the step team must be a member of Charlotte Alumnae at the time she represents or performs in an event. Travel expenses will be considered if budgeted and approved by the chapter prior to an event (reference Fiscal Officers Manual, Step Team Fund Raising Event). Delta Sigma Theta Inc. Step Show guidelines should be followed. (Appendix G on page 38).
xxvi. Strategic Planning - It shall be the duty of the Strategic Planning Committee to: 1. Develop, implement and report to the Executive Board and Chapter a two to three year strategic plan and recommend the priorities for the next biennium; 2. Establish and maintain a review and revision process that will be on-going so that the strategic plan and its critical components do not become obsolete after they are produced; 3. Create and manage a planning matrix inclusive of the following: a) Two year planning timeline b) Identified key areas of focus c) Topic revision rationale and key dates 4. Serve as consultants and partners with the entire Executive Board in aligning all efforts pertaining to the strategic direction for the chapter and execution of those plans; 5. Engage in ongoing training on utilization of the strategic planning process shall consist of members and Co-Chairs appointed by the President. xxvii. Technology– It shall be the duty of this committee to moderate and maintain the chapter’s social media, website, group forum and the Calling Post database. All recommendations related to the use of new technology for the chapter should be reviewed by this committee.
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ARTICLE VII: RECORD RETENTION AND DESTRUCTION POLICY
The Charlotte Alumnae Chapter will adhere to the guidelines of the Sorority’s Record Retention and Destruction Policy with acknowledgement that no records are to be destroyed when the Sorority is in litigation.
ARTICLE VIII: ARTICLE FISCAL POLICIES AND PROCEDURES:
Section 1: NATIONAL AND LOCAL DUES
A. National Dues - Members will be responsible for dues for the Grand Chapter, according to the established dues schedule per business year 1. Members will also pay a Capita Fee of $10.00. 2. Dues are payable from January 1st to March 31st 3. A $5.00 late fee shall be assessed for any member paying dues from April 1st to June 30th 4. National and Local Chapter dues will have the same deadline 5. Reinstatement Fee in the amount of $15.00 if not currently financial or submitted after June 30th 6. If a Soror has not paid all dues and fees for two or more years, she shall pay a reinstatement fee of $25.00
B. Local Chapter Dues – Members will be responsible for local dues according to the established fee voted upon by the chapter members. Local dues will be paid as designated in the chapter’s rules of order. 1. Each member must submit a dues renewal form with her dues to the Financial Secretary. 2. Local dues shall be waived for the President, Treasurer, Financial Secretary, Assistant Treasurer and Assistant Financial Secretary. Dues for the Immediate Past President, Treasurer, Financial Secretary, Assistant Treasurer and Assistant Financial Secretary will be paid for the year immediately following her term of office. All privileges of membership will be fully extended. 3. Local dues shall be waived for any current National Officer and Past National President with all privileges of membership. 4. Local dues shall be waived for members with special needs, who are unable to pay. Such request shall be reviewed by the Membership Services Committee and recommended to the Executive Board for approval. All privileges of membership will be fully extended. 5. Local dues shall be waived for sorors who graduate from a college or university and affiliate with the Charlotte Alumnae Chapter immediately after graduation, provided that they are financial with Grand Chapter at the time they affiliate with the Charlotte Alumnae Chapter. All privileges of membership will be fully Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 42
extended. 6. Local dues shall be waived for chapter past presidents who reach the status of Delta Dears if they have been continually a member of the chapter since their presidency. All privileges of membership will be fully extended. 7. Local dues shall be discounted by $10.00 for all Sorors who have achieved the Delta Dear membership status.
Section 2: UNDERGRADUATE SORORS A. With appropriate documentation, local chapter dues will be waived for Sorors their first immediate year after graduating from a college or university. The Soror will be considered a member at the local level. National dues must still be paid to National Headquarters.
Section 3: UNCONSUMED DUES A. New initiates or other chapter members who graduate or transfer after paying dues can have the unconsumed portion of their dues transferred to their new chapter. Chapters are required to transfer unconsumed dues to a Soror’s new chapter when requested by the Soror in writing.
Section 4: TRAVEL POLICY A. Travel 1. When a member is traveling on official business for the Charlotte Alumnae chapter (excluding the Charlotte-Mecklenburg area), she will be reimbursed for mileage in accordance with the U.S. Government mileage guidelines. (Note: If delegates travel separately by vehicle, the chapter will pay half the reimbursable mileage per delegate). 2. Receipts for all travel expenditures exceeding $10.00 (e.g. hotel, airplane ticket – coach rates) must be submitted within 10 business days of completion of each trip and before the close of the fiscal year. B. Per Diem 1. Per diem will be granted in accordance with the per diem granted by Grand Chapter
Section 5: PURCHASE ORDER/REIMBURSEMENT EXPENSE VOUCHER A. A voucher shall be submitted for all chapter expenditures. Vouchers shall be submitted and signed by the President or Vice President, and Financial Secretary or Assistant Financial Secretary, and by the committee co-chair/chair. A voucher submitted by the President must be signed by a Vice President and a Treasurer/Assistant Treasurer and must be itemized. All requests for disbursements must be submitted to the Treasurer by voucher with appropriate signatures at chapter and executive board meetings with the exception of expenses occurring at the end of the fiscal year. B. It is the responsibility of the Committee Chair of the event to ensure the P.O. has been completed, submitted and approved before any necessary deadline.
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C. All chapter members are responsible for completing a voucher signed by the appropriate committee chair and chapter officers. D. Receipts for approved expenses are required and must be attached as documentation for reimbursement. E. Expenses are reimbursed if: (1) the activity is in support of a chapter program; (2) it is included in an approved budget or approved by the chapter, (3) its approved by the committee chair, (4) the benefit of the expense accrues to the chapter and (5) it would not have been incurred were it not for the chapter program. F. Purchase Orders or Expenditures should NOT exceed the committee’s approved budget allocation for a given purchase. G. Financial Secretary signs as 2nd signature in the event reimbursement is for the President or Treasurer or as requested by the President. H. When the Committee Chair is the Soror making the request for reimbursement, no additional committee member signature is required. Those of the Chapter President and Treasurer are sufficient.
Section 6: METHOD OF PAYMENT A. Payment of dues may be in cash, personal checks, money orders or cashier’s checks. Ten days prior to due date, all payments will be remitted in certified funds in the form of cashier’s check or money order. A member will reimburse the chapter the insufficient funds fee charged by the bank to the chapter with certified funds including the original check amount. A member with two (2) occurrences of insufficient funds within a sorority year will remit all future fees or payments in certified funds for the rest of the year. B. PayPal can be used as an alternate payment method for committee activity but not for chapter dues payment. The fees to use PayPal should be internal; and therefore, incurred by the chapter and not passed on to individuals who use PayPal or any merchant account. Committees should factor the cost of using PayPal in their overall budget as it is considered “a cost of doing business.” Chapter will ensure adherence to the newly revised Fiscal Officer’s Manual for related PayPal business accounts
1. PayPal Procedures a. The PayPal procedure below does not supersede the information in the Fiscal Officers Manual. Any changes to the Fiscal Officers Manual will apply effective with the date of change. b. In accordance with the Fiscal Officers Manual (2013), chapters may obtain merchant accounts or secure online payment systems such as PayPal to accept credit and debit card charges for fundraisers and dues. For use by the Charlotte Alumnae Chapter, fundraisers, events and activities sponsored by the Charlotte Alumnae Chapter may be processed using PayPal. c. For this procedure the following applies: d. The person using PayPal to make a payment will be referred to as the consumer. The chapter will be referred to as the merchant.
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2. General Information a. PayPal payments will be permitted when the option is offered by the chapter with the exception of pass through events (i.e. State Meetings, Area Founders Day) and dues. b. The email account [email protected] will be associated with the PayPal account and used for all correspondence. This email account will also be used to save and archive notifications. All elected fiscal officers will have access to this email account. c. All receipts, transfers to our bank account and revisions to our PayPal account will be in our account history and accessible as long as our PayPal account is active. To ensure we have records of all transactions in 2 locations, the Gmail account will be used. For retention of records, the chapter will adhere to the sorority guidelines for the retention of electronic records. d. Using the following process, funds from PayPal will be transferred into the “Additional Checking” account. A report will be pulled from PayPal which lists all transactions. Financial secretaries will use the report to complete QuickBooks receipts. The treasurer will transfer the funds from the Additional Checking Account to the General Operating account via check. The Treasurer will print out the report which shows the information for the transfer. A voucher will be completed and the report which shows the transfer information will be attached. Appropriate signatures will be obtained. e. PayPal reports and confirmation emails will be used to reference receipts and transfers that have taken place. f. A PayPal report of all transactions received will be downloaded for analysis by the fiscal officers. The Financial Secretaries will issue an electronic chapter receipt to the consumer based on the detailed transaction report from PayPal. All receipts will contain the date funds received, name of person providing the funds, amount, type of payment, purpose, program, category or line item. g. A link for consumers to access PayPal can be added to our chapter website, if requested by the chapter. h. Once a transaction is processed, no refunds will be issued except in the event of a cancellation. However, program registrations may be transferred from one consumer to another. All transfers must be submitted in writing to the Financial
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Secretaries. Transfers must be signed by the consumer whose fees are being used, stating that the bearer has authorization for the registration transfer.
3. Membership Information a. Use of PayPal shall be for payments $40 and above. b. Payment can be submitted by credit card or through a PayPal account. Consumers do not need a PayPal account in order to use PayPal. c. Upon submission of payment via PayPal the availability of funds will be verified and completed. Consumers are notified immediately after the verification that their transaction has been confirmed. A confirmation email is sent to both the consumer and the merchant with details of the purchase. d. PayPal fees will be applied to each individual transaction.
4. Current PayPal Fee Structure a. 2.9% + $0.30 are automatically deducted from amount received into PayPal account. b. 2.9% is the variable fee based on the amount of the transaction; $0.30 is the fixed fee.
Examples based on current PayPal Fee Schedule
5. Other Information
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a. All costs related to PayPal will be allocated in the chapter budget under the Administrative line item. b. The Financial Secretary will issue a chapter receipt verifying receipt of payment from PayPal. c. The Treasurer will transfer funds from the PayPal account once a voucher to support the transfer of the funds from the PayPal account to the General Operating account has been received. d. Transfers will be made by the Treasurer twice a week or daily as the event approaches. PayPal does not limit the number of transfers from our PayPal account to the designated chapter’s bank account. e. PayPal reports and confirmation emails will be used to double check receipts by the Financial Secretary. f. The above reconciliation and all transfers will be reviewed monthly by the President.
Section 7: UNCONSUMED FUNDS: YEAR END RECONCILIATION A. Upon reconciliation of chapter finances, elected officers and appointed committee chairpersons may request additional funds. Purchases not previously allocated will be presented for consideration through existing fiscal practices detailed in Chapter’s Policies and Procedures. B. In the event the chapter is not in session, the Executive Committee will review and approve allocations as designated under ruling authority in Article II, Section 2(E).
Section 8: INSUFFICIENT FUNDS OR RETURNED CHECKS POLICY: A. Check Returned for Insufficient Funds 1. If a member's check for dues is returned by the bank for nonpayment, the member is required to submit cash, certified check or money order in the amount of the check and any insufficient fund fees. The soror is deemed a non-member until such dues and fees are paid. 2. Any member who has one (1) returned check during the sorority year and has not cleared the check plus insufficient fund fees to the chapter is required to submit the associated bank fees and payments in cash, certified check or money order. 3. If a member has a second returned check within the sorority year, she must make all future payments by cash, certified check or money order for the remainder of the sorority year in addition to clearing the check and associated fees.
Section 9: FUNDRAISING A. Any committee which plans an event intended to be a fundraiser must submit budget projections specific to that event, which must be approved by the chapter.
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B. Financial Secretary or Assistant will be a member of, and collect money on behalf of the fundraising efforts. C. After any major activity, a written financial report must be submitted within 30 days to the Treasurer and the Budget & Finance Committee for reconciliation. Once reconciled, the report shall be presented to the chapter. D. Only cash, certified/cashier’s checks or money orders will be accepted from individuals who are not members of the Charlotte Alumnae Chapter within five days of an event.
Section 10: ADDITIONAL FISCAL POLICIES AND PROCEDURES A. Any unauthorized contractual agreements (not executed/signed by the chapter president) or unauthorized purchases (not budgeted or otherwise approved) will not be honored by the chapter. B. All chapter funds must only be handled by bonded elected financial officers (Treasurer, Financial Secretary, Assistant Treasurer and Assistant Financial Secretary) for a sum sufficient to protect the chapter from loss. All tickets for chapter events (e.g. Founders Day, Luncheon/Fashion Show, etc.) will be distributed by a member of the Finance Committee. An exception is allowed for the collection of monies from cotillion/debutante participants. The chapter uses counters to assist with this massive effort. C. The President, Treasurer, and Financial Secretary should be contacted whenever there is a financial concern or a potential impact to the chapter’s finances. 1. Year-end audits of chapter financial records should be conducted by an external auditor within 30 days of the conclusion of each sorority year. An internal audit committee shall conduct quarterly audits and submit them to the chapter in writing quarterly. The internal audit committee shall also prepare the Internal Audit Report Form (IAR-1) and submit to National Headquarters at the conclusion of each sorority year. 2. Each member is strongly encouraged to financially support all chapter programs. These programs include, but are not limited to Cotillion, Luncheon/Fashion Show, Pan- Hellenic Baby Contest and Founders Day. 3. All monies should be submitted to the Financial Secretary, receipted and forwarded to the Treasurer at the end of the meeting/function. Upon receipt of monies, a bank transaction must be completed within two business days by the Treasurer. The President must sign all deposits containing cash. 4. The member’s name should be noted on all checks submitted to the Financial Secretary. 5. Chapter income and disbursements shall be reported monthly to the Executive Board and the chapter membership 6. Committees/Officers may request advance funds up to $50.00. Receipts for advanced funds must be supplied to the Finance Committee within 10 days of receipt of the advance. If receipts are not provided, the amount of the advance will be deducted from future reimbursements. No additional request for advances will be granted/honored until the current advance is accounted
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for by original receipt(s). 7. All tickets and payments for chapter events (e.g., Founders Day, Luncheon/Fashion Show) must be purchased at least three days in advance of the event. After that period, no monies will be collected, unless otherwise determined by the Finance Committee. Personal checks will be accepted until seven days prior to the event. Cash, certified check or money order will be accepted for the three days immediately preceding the deadline date (as stated above). [Example: Sorors may pay by check until August 31 for an event scheduled for September 8. Sorors must pay by certified check, cash or money order from September 1 - September 4. No monies will be accepted for the event after September 4, unless otherwise determined by the Finance Committee.] No refunds will be given for activities or events. 8. Checks written on behalf of the chapter should be signed by the President and Treasurer, except when the check is made payable to either of them. In this case, the Financial Secretary will be the second signature. 9. All requests for reimbursement must be submitted in the fiscal year incurred unless approved by the executive board. For expenses incurred during the last week of the current fiscal year, all requests for reimbursement must be submitted within 10 business days of the ensuing fiscal year. 10. Sorors who request a reissued check shall be responsible for all associated fees with reissuing the check to include stop payment fees. 11. Sorors in possession of chapter property that is lost or damaged, beyond normal wear and tear are responsible for the full replacement of the item(s) lost or damaged. 12. All funds collected from the current year that are to be used for the next fiscal year are to be restricted from current year’s budget and included in next year’s budget. Examples include dues for the next fiscal year, retreat funds, scholarship funds and charitable contributions. 13. No refunds will be given except in the cancellation of the event. Transfers should be communicated to the committee’s Chair/Co-Chair of the event.
ARTICLE IX: NOMINATIONS, ELECTIONS AND VOTING PROCESSES
Section 1: ELIGIBILITY CRITERIA FOR HOLDING OFFICE A. General Guidelines for Seeking Chapter Office: 1. Be a member of the chapter and Grand Chapter for the fiscal year, at the time of nomination and election. 2. Complete and submit to the Nominating Committee an official candidate profile sheet by the stated deadline. A member will be slated for only one position/office. In the event a member is eligible to be slated for more than one office, the member must inform the Nominating Committee of her choice.
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3. Members seeking office are encouraged to attend and/or participate in at least one activity sponsored by the following committees: Cotillion, May Week, PP&D and Social Action. 4. Candidate should be knowledgeable of Delta’s policies and procedures and the latest version of Robert Rules of Order. 5. Eligibility for Office of Chapter President, First Vice President and Second Vice President - A member seeking these offices must meet the General Guidelines for office stated above and must have attended at least one National Convention and one Regional Conference within the last four years 6. If elected, the officer shall maintain financial status during her term(s) of office.
Section 2: ELECTIONS A. Process of Chapter Elections 1. When there are two or more candidates, (and the office remains unfilled after the first ballot), the two candidates who receive the highest number of votes will remain eligible for election. All other candidates will be dropped and are ineligible for election. All subsequent votes cast for ineligible candidates shall be treated as an illegal vote. 2. Written notice of elections shall be sent at least 10 days prior to election. 3. Election of officers shall be conducted the month of April, with installation of officers occurring in June of the same year. 4. Elected officers shall not serve more than two consecutive terms in the same office/position.
A. Election of a Soror to two Offices/Positions: 1. If a Soror is slated for and gets elected to two offices or positions, she must select which office/position she will accept immediately after getting elected to both. 2. The office/position she does not accept will be treated as a vacancy and the chapter will follow the procedures for “Filling Vacancies” under Article III: Section 7.
Section 5: GENERAL VOTING PROCESSES A. Voting for chapter officers, elected committee chairs, committee members and acceptance to membership shall be by ballot, machine or electronic voting. B. The chapter shall give prior written notice of at least ten (10) days for the election of officers, elected committee chairs and members; voting whether to proceed or not to proceed with the membership intake process; and voting on the acceptance of candidates for membership into the Sorority. C. Voting whether to proceed or not to proceed with the membership intake process shall be by two-thirds (2/3) vote of the chapter members present and voting. D. The acceptance to membership and the election of chapter officers, elected committee chairs and members shall be by a majority vote of the chapter members present and voting. A majority vote is more than half of the votes cast by members
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entitled to vote, excluding blanks or abstentions at a properly called meeting. E. Voting at chapter meetings is for members only. Prior to distributing voting cards, a member’s name must be checked against the chapter’s roster by the Sergeant-at- arms. F. Absentee and write-in ballots are not recognized in Delta Sigma Theta. G. Voting by the chapter to proceed with membership intake shall occur every two years and must be by secret ballot. The motion must pass with a 2/3 vote of members present and voting. H. Voting and alternate delegates shall be the President and First Vice-President, respectively, for National Conventions and the President and Second Vice-President, respectively, for Regional Conferences, unless otherwise determined by the chapter. I. No activity, including but not limited to campaigning, shall be allowed in the voting place other than the casting of a ballot during the time of election. J. If a Soror is slated for and gets elected to two offices or positions, she must select which office/position she will accept immediately after getting elected to both. The office/position that she does not accept will be treated as a vacancy and the chapter will follow the procedures for “Filling Vacancies” as detailed in the approved policies and procedures to fill the vacated office/position. K. Only members of the chapter will vote or hold office.
ARTICLE X: SPECIAL ELECTIONS:
Section 1: MINERVA CIRCLE A. The Minerva Circle shall be elected at a special election prior to Membership Intake of the chapter using guidelines in the Administrative Procedures for Membership Intake.
ARTICLE XI: INSTALLATION OF OFFICERS
Section 1: GUIDELINES FOR INSTALLATION OF OFFICERS A. The installation ceremony will be conducted during the May chapter meeting as outlined in the Ritual and Ceremony manual. B. All outgoing officers will pass over the tools of their office to the incoming officer assuming those duties, with completion of transition of officers by July 1st. ARTICLE XII: TRANSITION OF OFFICERS
Section 1: PROCEDURES FOR CONDUCTING TRANSITION A. The period between elections and assumption of duties for new officers is the perfect time for collaborative efforts between incoming and outgoing officers. This time offers the opportunity for the outgoing officer to share typical tasks associated with their office and highlights of their administration; this also is a positive way to provide continuity in chapter
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administrative and program activities. The outgoing officer has sole responsibility of closing out all chapter requirements for compliance and submitting all paperwork to National Headquarters. The incoming officer is a participant in all chapter related administrative activities. Transition of officers will follow procedures as outlined by the National Scholarship and Standards Committee, which will included: 1. A transition meeting must be held between outgoing and incoming officers to give new officers some guidance and assistance necessary for them to perform well on their own and to: a) Acquaint incoming officers with rules, regulations, procedures and managerial tasks; b) Enable incoming officers to obtain basic knowledge of principles, operations; and c) Assist incoming officers to obtain thorough knowledge of the functions and business aspects related to the office/position and other routines 2. Persons required to attend the transitional meeting: a) All outgoing and incoming elected officers b) All outgoing and incoming appointed officers c) All outgoing and incoming chairpersons 3. Chapter officers should be reminded to: a) Immediately change signatures on the bank card b) All chapter copies of administrative tools should be turned over immediately to newly elected president c) Provide incoming officers with the roster of chapter members for the new business year d) Outgoing President should relinquish sign-ons, passwords, and all related PayPal account information to the incoming President. Access must also be immediately changed from old users and access granted to the incoming Treasurer and Financial Secretary during the transition.
ARTICLE XIII: MEMBERSHIP INTAKE POLICIES
Section 1: MEMBERSHIP INTAKE PROCESS A. The Chapter vote on whether to proceed or not to proceed with Membership Intake (MI) must be conducted in the sorority year Membership Intake will take place. A fall line would require vote in September or approval from the Regional Director to do a special call meeting after July 1st. B. Voting by the chapter to proceed with membership intake shall occur (at least) every two years and must be by secret ballot. C. The chapter shall provide a 10-day written notification through the United States Postal Service to its members when voting to proceed or not to proceed with membership intake D. The supporting vote to proceed or not to proceed with Membership Intake will require a 2/3 vote of the members present and voting
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E. The chapter shall use USPS to mail chapter members notices at least ten (10) days prior to the vote to accept members into the sorority F. Acceptance to membership shall by conducted by secret ballot. G. Acceptance to membership shall be by majority vote of the chapter members present and voting
Section 2: MINERVA CIRCLE A. Eligibility for the Minerva Circle and Leader will be followed in accordance of the guidelines established in the Administrative Procedures for Membership Intake Handbook
ARTICLE IVX: CHAPTER REPRESENTATION
Section 1: VOTING AND ALTERNATE DELEGATE A. Regional Conference and National Convention 1. The chapter shall pay the following expenses of the voting and alternate delegate to National Conventions and Regional Conferences: full pre- registration fees, full housing (1/2 the cost of a double room), travel and per diem. 2. Travel by airplane or rail shall be based upon coach rates and must be secured at time of pre-registration. Travel by car shall be based on the U.S. Government mileage guidelines.
B. State and Local Chapter Representation 1. The chapter shall pay the following expenses of the representing delegate to the State Cluster Meeting: full pre-registration fees, full housing (1/2 the cost of a double room), travel and per diem. Travel by car shall be based on the U.S. Government mileage guidelines. All travel itineraries must be presented to and approved by the chapter prior to departure.
C. Order of Succession 1. If the President is unable to attend a National Convention or Regional Conference the replacement will be determined by order of succession: First-Vice President, Second-Vice President, Recording Secretary, Treasurer, Corresponding Secretary then Financial Secretary. 2. If the President is unable to attend other meetings as detailed in Section 1(B) of said Article, she shall appoint the chapter representative based on their elected or appointed position in the chapter, and prescribed by the related event.
D. Incoming Chapter Officers
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1. During the year of elections, the incoming President shall be the National Convention and Regional Conference Voting Delegate; the incoming First Vice President shall serve as the Alternate Delegate to the National Convention and Regional Conference. 2. If both cannot attend, the order of succession as part of the chapter’s Policies and Procedures will prevail, i.e., Recording Secretary is next in line.
Section 2: DELEGATES A. The President and/or her designee will serve as the delegate of the chapter for all events where CAC is represented with the exception of National Convention, Regional Conference and State meetings as outlined in policies and procedures (elected officers’ duties/responsibilities). B. When overnight travel is required for a delegate, alternate, or other representative on official chapter business, the following expenses will be paid: housing (1/2 the cost of a double room), and per diem. The hotel rate shall be comparable to those on the approved Delta housing list. Travel by airfare or rail shall be based upon coach rates and must be secured at the time of registration. C. Delegates and Alternate Delegates may request advanced funds to cover travel by air or rail when estimate is presented to the Finance Committee. Receipts for advanced funds must be supplied to the Finance Committee within 10 days of receipt of the advance. If receipts are not provided, the amount of the advance will be deducted from future reimbursements. No additional request for advances will be granted/honored until the current advance is accounted for by original receipt(s). D. The chapter shall pay the following expenses of the representing delegate to the State Cluster Meeting: full pre-registration fees, full housing (1/2 the cost of a double room), travel and per diem. Travel by car shall be based on the U.S. Government mileage guidelines. All travel itineraries must be presented to and approved by the chapter prior to departure.
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ARTICLE XX: MEMBERSHIP VERIFICATION PROCEDURES Section 1: IMMEDIATE VERIFICATION: A. If a soror is unrecognized by the Sergeant-At-Arms or a member of the membership services committee, before she enters sorority meeting, the Sergeant-At-Arms (or her designated representative) confirms that the visiting soror produces or is preceded by one of the following: 1. Membership card 2. A known soror who can confirm the visiting soror’s membership 3. Letter of introduction from the visiting soror’s home chapter (or previous chapter if she is transferring) 4. State a fact known only to Delta (secret motto, rites of passage, etc.)
ARTICLE XXI: AMENDMENTS FOR RULES OF ORDER FOR CHAPTERS AND POLICIES AND PROCEDURES
Section 1: PROCESS TO AMEND CHAPTER POLICIES AND PROCEDURES/RULES OF ORDER A. Chapter policies and procedures may be amended by 2/3 vote of chapter members present and voting when there is a quorum. The minimum of ten days’ notice of the vote shall be provided to the membership. B. Recommendations for changes to the policies and procedures will be accepted for review until February 1st of each year. C. Proposed amendments to these policies and procedures are submitted in writing to the membership at least 30 days prior to the scheduled vote by the membership D. Amendments to these policies and procedures shall take effect upon the approval of the Regional member of Scholarship and Standards. E. Chapters have the right to suspend those parts of their Policies and Procedures that are not Rules governed by the Grand Chapter Constitution and Bylaws and/or Policies and Procedures within other Delta Sigma Theta Sorority, Inc. governing documents (Administrative Procedures for Membership Intake Membership Intake Program, Protocol and Traditions, Ritual, Chapter Management Handbook).
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ARTICLE XXIII: PARLIAMENTARY AUTHORITY
Section 1: GOVERNING DOCUMENTS A. All matters not covered by the Constitution and Bylaws and other governing documents of the Sorority shall be governed by the current edition of Robert’s Rules of Order, Newly Revised.
Section 2: ADMINISTRATIVE RESOURCES AND TOOLS A. Chapter Management Handbook, Membership Intake Manual, Fiscal Officers Manual, Administrative Procedures for Membership and other related sorority governing document
ARTICLE XXIV: ADDITIONAL STANDARDS
Section 1: MISCELLANEOUS A. The chapter will not purchase ads from other Delta chapters, unless such ads are for Regional Conferences or National Conventions. B. A discount will be provided to Sorors of CAC for vending and a fee will be charged to all other participants based upon the cost to secure the venue.
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APPENDICES
Appendix A – Amenities Committee Policies
Appendix B – Charitable Contributions Guidelines & Evaluation Form
Appendix C – Cotillion Guidelines
Appendix D –Step Team Guidelines
Appendix E – Call for Nominations and Nomination Guidelines & Official Candidate Profile Form
Appendix F – Policies and Procedures Submission Form
Appendix G – Scholarship Program Guidelines
Appendix H – Risk Management Policies and Procedures
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APPENDIX A – Amenities Committee Policies The Sorority fulfills its duty through the following gestures for members. When submitting information, a Soror’s full name or name as it appears on the Chapter Roster should be reported Co-chairs of the Amenities Committee or their designee(s) should be notified when any of the events listed below occur:
A. Illness A. An appropriate acknowledgement not to exceed $30, including delivery charges will be sent if a member is hospitalized or has outpatient surgery. B. For recurring illness during the same year, a card will be sent; and C. In the case of illness of more than a week of a member’s immediate family (husband, child, sibling or parent/guardian) a card will be sent.
B. Death 1. An Omega Omega Ceremony Service will be provided. The Chapter President obtains consent from the family to conduct the ceremony. The Chaplain will be responsible for handling the request. 2. If the family member of a financial member chooses not to receive flowers, a check in the amount of $150.00 will be sent to the member or to a requested memorial fund. 3. If a member has a death in her immediate family (husband, child, or parent/guardian), a check of $50.00 will be sent to the member or to a requested memorial fund.
C. Gestures of Praise When a member marries, a wedding gift of $40.00 will be sent.
D. Birth and Adoption of Children A $35.00 gift certificate will be sent to a member who has a newborn or adopts a child or $25.00 per child in the case of multiples.
E. Honorable Citations, Civic and Human Services 1. Courtesies will be extended, e.g. flowers, a gift, snack basket, gift basket to current National and Regional Officers, past National Presidents, Honorary Members and outstanding Deltas visiting the city when they are serving as guest speakers, etc., “Outstanding Deltas” who are entitled to the above will be determined by the Chapter’s Executive Committee or by the Chapter President, when time is of the essence. Flowers or a gift for each of the categories above will not exceed $500.00. 2. Recognition of the Chapter's Sorors' achievements should always be made known in the Delta Newsletter.
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F. Retirement Upon her first retirement, a member will be presented with a plaque engraved with the member's name, position, date of retirement, date of presentation, Sorority's name and insignia. Subsequent retirements will be acknowledged with an announcement and a card.
G. Outgoing Chapter President A plaque will be presented to the outgoing chapter president.
H. Miscellaneous 1. Each member is responsible for reporting to a co-chair of the Amenities Committee, or the designated Soror, any of the above events of which she has knowledge (this may include the soror who would be subject to a gift, etc. (For instance a soror is responsible for reporting her own retirement). 2. The names and telephone numbers of the co-chairs of the Amenities Committee or their designees for reporting events must be included in each chapter newsletter. 3. The Amenities Committee will encourage members to support sorors with chronic or catastrophic illnesses with cards and telephones calls.
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APPENDIX B – Charitable Contributions Guidelines
1. This committee shall include, but is not limited to, the following members: Assistant Treasurer; and representative from the Program Planning & Development and Cotillion Committees.
2. All Contributions made are to be given in line with the sorority's programmatic thrusts: Economic Development; Educational Development; International Awareness and Involvement; Political Awareness and Physical and Mental Health.
3. A budget shall be based upon 15% of Cotillion profits.
4. Contributions must be given for the benefit of the requesting organization. The chapter should limit its participation to that of a sponsor, and not utilize the contribution for payment of any goods or services (e.g., banquet tickets, etc.).
5. All requests for funds must be received in writing in order to be considered. Agencies, programs, and/or services previously awarded must have a written request for funding submitted either by the requester or a financial member of the chapter during the sorority’s fiscal year.
6. An evaluation form and process should be developed to appropriately screen requests for funds.
7. Each organization submitting a request for donations via the Charitable Contributions Committee must submit IRS proof of non-profit status (501c3) along with the request.
8. Requests for charitable contributions will be reviewed on a quarterly basis, if necessary, by the committee.
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APPENDIX B – Charitable Contributions Guidelines Continued DELTA SIGMA THETA SORORITY, INCORPORATED CHARLOTTE ALUMNAE CHAPTER Charitable Contributions Evaluation Form
Agency: Contact: Date:
Criteria (Programmatic Thrust) Economic Development International Awareness and involvement Physical and Mental Health Political Awareness Educational Development
Financial Allocation
Amount Request:
Amount Rewarded:
(Note: All requested funds must be used to support the requested program/agency. Neither the chapter nor any individual in the chapter should receive any direct benefit from this contribution.) Chapter Signatures
President:______
Chair - Charitable Contributions: :______
Treasurer:______
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APPENDIX C – Cotillion Guidelines The debutante activity fee will be $175.00. In order to be a debutante, a young lady must meet the following requirements: Be a high school senior Have a minimum of 2.5 grade point average; Does not have children; Has no disciplinary actions within the past two years; and Completes and submits a debutante application and letters of recommendation by stated deadline. Legacies are non-competitors; therefore they cannot compete for the title of Miss Debutante. They are, however, eligible for scholarships.
Additional Information: 1. The Cotillion Finance Committee shall consist of the Chapter Treasurer, Finance Committee, Chairperson and appropriate number of committee m e m b e r s . The Treasurer and Finance Committee Chairperson are the only persons knowledgeable of total receipts. Furthermore, the Treasurer and Finance Committee Chairperson shall not have family members participating as Debutantes.
2. Debutantes will compete to become members of the debutante court by raising funds.
a. Debutantes must raise a minimum of $750.00 to participate in the Debutante Ball. Debutantes who raise a certain amount (as indicated in the charts below) will be entitled to receive a Solomon-Roddey Scholarship*. The top fundraiser will be crowned Miss Debutante and the next three highest fundraisers will be in the Debutante Court.
$3,500+ $2,500-$3,500 Queen 65% 40% 1st 40% 35% 2nd 40% 35% 3rd 40% 35% Legacy 65% 40% NonCourt** 30% 20%
*Solomon-Roddey Scholarships will not be granted if less than $2,500 is raised. **Scholarship Awards for Debutantes not in the Debutante Court or the Legacy Attendant.
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b. The Debutante who raises the highest amount of money in excess of $3,500 will be crowned “Miss Debutante”. The Debutantes who raise the second, third, and fourth highest amounts (first, second, and third runners-up) will be “Attendants” to Miss Debutante. If no Debutante raises $2,500 or more, scholarships will not be awarded; however, 1st, 2nd, and 3rd place recognition will be given to the Debutantes who raise the three highest amounts. All Debutantes will receive a Certificate of Participation and a gift in recognition of their participation in the Debutante Program.
c. Legacies are not eligible to compete for the Debutante Court. However, they can compete for the Legacy Attendant and will be entitled to receive scholarships based on the chart displayed on the previous page. The Legacy who raises the highest amount of money over $3,500 will also be an “Attendant” to Miss Debutante. If no “non-competitor” raises $2,500 or more, scholarships will not be awarded; however, the Legacy who raises the highest amount will be recognized.
3. All sorors are expected to contribute to the Cotillion at the sponsorship level or higher.
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APPENDIX D – Step Team Guidelines 1. Co-Chairs will make final decisions after soliciting team input. Based on Co-Chairs discretion, whoever is placed in charge to run practice has all rights and authority as Co- Chairs to enforce the rules. 2. Confidentiality is a must. This includes meeting discussions about show themes and practices. If show ideas are discussed outside the team, you may be removed from the show. In general, if there is an issue, please address them with the co-chairs. 3. If anyone is having issues (whether personal or step related) with team members, please address these issues outside of practice. Step time should not be spent on these matters. If a concern affects the entire team, please bring the concern to co-chairs before addressing the group. 4. Please set cell phones and pagers to the silent mode during practice, unless there are emergencies (sickness in family). Everyone will have time to check for messages during breaks. Laps will be run each time it rings and disrupts practice. 5. Children are allowed, however they should not disrupt practice. Bring activities, snacks and possibly a babysitter to keep them occupied. If a child disrupts practice, the parent may be asked to leave. 6. All step team members must be financial and a member of the Charlotte Alumnae Chapter for the current fiscal year. 7. Step Team is allowed to participate in up to 5 community service events a year without seeking chapter approval. Emails will be sent to the chapter before each community service event. A portion of prize money received from each winning show will be used to support chapter community service programs and scholarships. The step team will recommend specific recipients and amounts to the chapter for approval.
Rules for Shows: 1. A doctor’s note of clearance will be necessary from those who have medical conditions in order to step. If a member has asthma, knee problems or any other medical concerns, please let co-chairs know and get the necessary clearance. Co-Chairs reserve the right to remove anyone from a show due to a medical condition. 2. Once a member commits to being a on the step team, step team members will be selected only by co-chairs to participate in competition performances. The selections will be based on showmanship, attendance/participation at practices and attitude during practices. Once selected to participate in a competition, you must do the following:
a. Attend at least 70% of practice (excused & unexcused) b. Participate in show unless due to family emergency or medical condition
Tryouts: 1. Tryouts will be held at the discretion of current co-chairs, depending on number of returning members and a show’s criteria on numbers of steppers. Tryouts are open to all
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sorors. Co-Chairs will determine layouts of tryouts. Generally tryouts are held in the fall. Sorors who have stepped with Charlotte Alumnae and maintain a participation level of 50% for two consecutive years will not have to try out. 2. Co-Chairs will act as judges, and will select up to three sorors to help in judging. Sorors who judge must have stepped with Charlotte Alumnae. 3. Failure to maintain a participation level of 50% for two consecutive years will result in removal from the team; therefore, a former member would have to try out for the team again. 4. Once making the team during the first year, members must maintain a participation level of 80%. Failure to do so will result in removal from the team. If a member who has been removed from the team wishes to rejoin the step team, they must try out again.
Step Clinic: The current co-chairs generally determine step clinics. Step clinics are open to all sorors. This is a way to fellowship with other sorors. Steps and party hops are taught in a relaxed environment. Step clinics may be a used for practice sessions leading up to try-outs.
Rules for Practice: 1. Members are asked to come to practice dressed and ready to start. Flip-flops and jeans are not allowed. Attendance will be taken at every practice. A sign in sheet each member to initial may be provided. A member will be required to complete physical activity before starting practice (stretching, cardio activity). When a member is late for practice, stretching and cardio activity is required before practicing with the team. 2. Members must contact Co-Chairs or Sergeant-At-Arms if you’re going to be absent. 3. Members are responsible for learning materials taught and should make arrangements to learn anything missed outside of practice time. All materials should be practiced at home. 4. During practice, questions are to be directed to the person running practice or teaching the step…not to other team members. Side conversations may distract others who are trying to learn. Please watch and listen before rehearsing steps or asking questions. 5. Constructive criticism will be given on a regular basis. When receiving criticism, remember that it is being offered for the good of the team, not as a personal attack. Remember, WE ARE A SISTERHOOD! Evaluations by Co-Chairs will take place after every show. 6. Step team helpers will be given a calendar when to attend practices. While steps are being taught and perfected, only members who are stepping in the competition shows should attend practice. 7. Guests are not allowed to attend step team practices unless approved by the Co-Chairs prior to the scheduled practice. 8. Stepping is a reflection of a member’s attitude. Leave negativity at the door. The Co- Chairs reserve the right to remove anyone from practice if her attitude is negative. Leave negative attitudes at home.
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Positions: Co-Chairs - Appointed by president to facilitate practice, attend executive board meetings, and bookkeeping of financial needs
Sergeant-At-Arms (2) – Selected by the Co-Chairs to help with regulating rules and keeping order within the practice.
Chaplain (2) - Selected by the Co-Chairs to open, and close practice with prayer.
Helpers - Selected by the Co-Chairs to help with show during practice and day of show
Committees: 1. Music and Choreography - Help the Co-Chairs develop dance moves, and develop music CDs for show. 2. Teaching Team - Selected by Co-Chairs to help with showing steps to the team 3. Correspondence - Reminder of birthdays and thank you cards. 4. Recreation - Create fun atmosphere outside of practice. 5. Props Committee - Help with design & ideas for props. 6. Wardrobe Committee - Help with selections and ideas for wardrobe.
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APPENDIX E – Call for Nominations & Nominations Guidelines The Charlotte Alumnae Chapter Nominating Committee has the responsibility of receiving applications and selecting and recommending applicants qualified to seek local, regional and national positions. The Committee proudly issues the Call for Nominations for Charlotte Alumnae Officers and Positions to serve as chapter leaders for the 20 – 20 biennium. The offices and positions are as follows: President First Vice President Second Vice President Recording Secretary Assistant Recording Secretary Corresponding Secretary Assistant Corresponding Secretary Financial Secretary Assistant Financial Secretary Treasurer Assistant Treasurer Chair, Nominating Committee Member, Nominating Committee (7 positions) Chair, Internal Audit Committee
The duties of each of the above offices/positions are listed in the chapter’s policies and procedures. 1. To be eligible for office, a member must: a. Be a member of the chapter and Grand Chapter for the fiscal year at the time of nomination and election; b. Complete and submit to the Nominating Committee an official candidate profile sheet by the stated deadline; 2. Eligibility for Office of Chapter President, First Vice President and Second Vice President – a. A member seeking these offices must meet the General Guidelines for office stated above, and must: b.Have attended at least one National Convention and one Regional Conference within the last four years.
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APPENDIX E – Call for Nominations & Nominations Guidelines Continued A. All requested materials, including the Official Candidate Profile must be typewritten and completed (e.g., complete each section even if you do not have any information to list – indicate “none” or N/A) in their entirety, signed, and emailed or postmarked by . Candidates, who submit their materials via email, must submit a hard copy of the signature page or submit a scanned handwritten signature to Chair, Nominating Committee no later than
B. Each candidate must submit a head shot photo with her candidate profile. Your essay must not exceed 200 words. (Please note that Deltas of Charlotte Foundation is NOT a Charlotte Alumnae committee. References to Deltas of Charlotte Foundation should be listed under Community Involvement and Affiliations)
C. Your signature on the profile indicates that the information provided is true, complete, and accurate as of the date signed. If any information changes during the nomination and election processes, you must advise the Nominating Chair immediately.
D. The Nominating Committee shall verify that each applicant meets basic eligibility requirements (e.g. attendance at National Conventions and Regional Conferences, and financial status). The Nominating Committee will review and evaluate all applications that meet the basic eligibility requirements and will prepare the official slate of candidates. The slate will be presented at the chapter’s March meeting.
E. All applicants are strictly prohibited from engaging in any campaign activities (including, but not limited to, print and electronic solicitation and letters requesting support or a chapter’s vote) prior to . Any campaign activities, prior to will result in disqualification of the applicant. (Date set by nominating committee)
F. The Nominating Committee will provide a space for each candidate to provide campaign materials if desired from ; However, all campaigning must cease by
G. Any violations of the Nominating Procedures and Guidelines will result in disqualification. Alleged violations of these guidelines are to be submitted directly to the Nominating Committee Chair at .
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(Nominating committee will provide the latest profile form)
Charlotte Alumnae Chapter Delta Sigma Theta Sorority, Inc. Official Candidate Profile Form
Office/Position Seeking:
Name:
Address:
Telephone No. (H)
(O)
Chapter and Region of Initiation:
Profession/Occupation: Title:
*Chapters of Affiliate for the past 5 years:
* State Cluster Meetings Attended:
*Regional Conferences Attended:
*National Conventions Attended:
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* Chapter, State, Cluster, Regional or National Offices/Positions Held: (Identify Chapter, State, Cluster and Region)
*Committees worked and/or chaired during the last four years (For each committee, please identify chapter):
Reason for Seeking Office/Position: (200 words or less):
* Include dates (e.g. year or month) and location Attach additional sheets, if needed
* Signature: Date: ______
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APPENDIX F – Policies and Procedures Submission Form
DELTA SIGMA THETA SORORITY, INCORPORATED
CHARLOTTE ALUMNAE CHAPTER Return this form no later than February 1, xxxx to the committee at [email protected] or
P.O. 32231 Charlotte, NC
Page Article Section Number
Recommended Change –
Rationale
Page Article Section Number
Recommended Change
Rationale
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APPENDIX G - Scholarship Program Guidelines
1. All applicants must be graduating high school students enrolled in a Mecklenburg County school (public, private or charter). Note: Delta Sigma Theta, Charlotte Alumnae Chapter Debutantes are ineligible for the following chapter-sponsored scholarships. 2. All scholarships will be allocated based on available funds. The scholarship committee may award multiple scholarships in any given category as funds are available. Note: The 2013 Centennial Scholarship is renewable for 3 years if the recipient meets the below stated criteria. All other scholarships are non-renewable. 3. A scholarship applicant may apply for more than one scholarship, but may only be awarded a single scholarship.
Dorothy Counts Scoggins/E. Virginia Shadd “Breaking Barriers” Scholarship (non- renewable) Graduating female senior GPA of 2.75 or higher Must demonstrate financial need Plan to attend a four year institution
Frances Selena Johnson “Making Strides” Scholarship (non-renewable) Graduating female or male senior Cumulative GPA of 2.5 or higher with significant improvement in his/her academics over a two year period Plan to attend a two (2) or four (4) year institution of higher education in the U.S. during the upcoming academic year
Daisy Spears Stroud “Academic Achievement” Scholarship (non- renewable) Graduating female senior Must have a cumulative GPA of 3.5 or higher Plan to attend a four (4) year institution of higher education in the U.S. during the upcoming academic year (Award disbursement based on confirmed enrollment)
Dr. Bertha Maxwell Roddey Delta Sigma Theta “Centennial” Scholarship (one renewable scholarship for four years)-Sorority Years 2013-2016 for a single applicant Graduating female senior Must have a cumulative GPA of 3.0 or higher for each consecutive year Must demonstrate financial need Significant leadership and involvement in extracurricular activities as demonstrated in application and references Demonstrated Public Service above and beyond high school requirement
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APPENDIX H- Risk Management Policies and Procedures RISK MANAGEMENT POLICY FOR CAC YOUTH INITIATIVES:
A. Charlotte Alumnae’s Risk Management will be governed by the National Program Planning and Development’s (PP&D) Risk Management Manual which can be found on the National Headquarters Members Only site. The President and Risk Management Coordinator must follow the Risk Management Operational principles as outlined in PP&D Risk Management Manual. http://www.deltasigmatheta.org/membersonly/memberso.asp B. The CAC President is ultimately accountable for ensuring all Delta Sigma Theta Sorority, Inc. Risk Management policies, procedures and guidelines are followed and that all volunteers for CAC youth initiatives/programs have successfully completed the Risk Management application and screening process (including the President). C. The National PP&D Risk Management Manual and CAC Risk Management Policies and Procedures apply to all Charlotte Alumnae youth programs, including Debutante Cotillion. D. Delta does not sponsor youth initiatives for the purpose of developing or preparing participating girls to become members of Delta. Thus, it shall be a violation of Delta’s policies for any member to engage in any activity that simulates membership intake or initiation rites. E. All youth volunteers must successfully complete Risk Management training and screening at least every two years prior to participating in CAC’s youth initiatives. A volunteer is defined any adult working with a youth initiative. F. It shall be the responsibility of the Chapter President and the Risk Management Coordinator to screen all members who volunteer to assist with Delta’s youth initiatives. The volunteer screening should include: a. Written application b. Face-to-face interview c. Online research (e.g. Facebook, MySpace, Sex Offender registries) d. Review of college records (for recent graduates, if applicable) e. Check of professional and personal references f. All of which should be treated confidentially G. The Risk Management Committee will conduct training on the Risk Management policies, procedures, and guidelines at a minimum on an annual basis. H. The CAC Risk Management Committee will utilize the forms and guidelines located in the Risk Management Manual Appendices for all CAC youth initiatives, e.g. volunteer application and screening forms, parent authorization and release forms, etc.
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APPENDIX H- Risk Management Policies and Procedures Continued Overview Charlotte Alumnae currently sponsors several programs designed to promote the development of young girls and boys. These include, but are not limited to, Delta GEMS, Delta Academy, EMBODI and Debutante Cotillion.
Risk Management Training The Risk Management Committee will partner with PP&D, or the respective committee, to ensure that all volunteers have the requisite knowledge and skills to perform the duties specified in their volunteer position description. To make certain that all volunteers are knowledgeable about Delta’s policies, procedures and guidelines for working with youth, the Risk Management Committee will ensure that CAC conducts training on the policies, procedures, and guidelines at least annually. At a minimum, training for members working with youth should include a discussion of: How to recognize the signs of youth abuse; How to recognize suspicious or inappropriate behavior; Delta’s policies relating to the care and supervision of the youth in its youth initiatives, including a detailed discussion of the policies set forth in the Risk Management Manual; How to respond when there are reasonable grounds to believe or suspect that a youth in the youth initiatives is at risk of maltreatment; The youth development characteristics for youth being served by Delta Sigma Theta Sorority, Inc. A review of the applicable sections of Delta’s Code of Conduct and of its Protocol and Traditions Manual as applicable, and the Code of Ethics applicable to all members working with Delta’s youth initiatives. Training records should be maintained as part of the chapter’s official files. Such records will demonstrate “due diligence” on the part of Delta and could be valuable if there is ever a need for Delta to defend against claims alleging wrongdoing or negligence.
CAC Youth Programs – Risk Management Procedures Always use sign-in sheets for youth initiative participants. Parents/Guardians should sign in the youth participant at each activity. o The sign in/sign-out procedure requires a parent or guardian of youth participants to identify the individual(s) authorized to pick-up their youth from the program. Before a youth is released from a program, the identity of the individual picking-up the youth should be checked against the list, and their identity verified, as needed. o Debutante Cotillion and GEMS participants may be allowed to sign themselves in and out, if approved by the parent/guardian.
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o Sign-in sheets for each activity must be maintained by the Program Leads. Always use sign-in sheets for volunteers. The sign-in sheet must indicate whether the volunteer has completed the required risk management training/screening. o All volunteers who volunteer more than once or over an extended period of time must complete Risk Management training and screening. Program Leads should provide the name of any volunteer who attempts to participate in a youth program or activity without the proper training/screening. No member or volunteer may transport any youth initiative participant in her/his car or any other motor vehicle. When a chapter uses a commercial transportation company to transport youth participants to a program or event, it must obtain the written permission of the parent(s) or guardian(s) of each participant for the participant to be transported to and from the program or event on chapter-provided transportation. All CAC committees sponsoring youth programs will utilize the forms and guidelines located in the Risk Management Manual Appendices for all CAC youth initiatives, e.g. volunteer application and screening forms, parent authorization and release forms, etc. Each volunteer must be trained on the signs and symptoms of child abuse and must report any suspected abuse immediately to the Chapter President and Risk Management Coordinator. The relationship between the youth and the alleged perpetrator should be terminated. Additional Prohibited Youth Activities: No stepping, strolling, sleepovers or any overnight activities. College tours are permitted and require a detailed itinerary, action plan and special permission by the Regional Director. CAC must obtain authorization from parents to photograph youth and to use the photograph for chapter-related activities. A member should never post pictures of youth participants on their personal Facebook page or Website(s). CAC may post pictures of youth participants on CAC’s website or program if the parent/guardian has provided written authorization. When a photograph of any youth is used online (or in materials that will be posted online), no identifying information should be included (e.g., the youth’s name, school, church, and/or town of residence).
CAC Youth Initiatives Screening Procedures The following steps must be used to determine if a candidate meets the basic qualifications to become a volunteer with any of the CAC youth initiatives: 1. The candidate must return all completed materials in the application packet, including the Written Application, Information Release, and Personal References. 2. A file should be created for all candidates who return a completed application packet. The file should contain the Volunteer Assessment Summary followed by all
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other application materials and interview notes. As each component of the screening process is completed, the checklist should be updated on the Volunteer Assessment Summary 3. Candidate files and their contents must be kept strictly confidential and must be stored in a secure location. The file and its contents must not be disclosed to anyone other than Chapter or National Officers or Staff. 4. Designated Chapter Members should conduct an in-person interview with each candidate; conduct phone interviews with each candidate’s references and perform a general background check on each candidate. 5. Complete the Volunteer Assessment Summary and determine the appropriateness of the candidate’s involvement in the Program. 6. Provide the volunteer an acceptance or rejection letter based on the overall assessment of appropriateness. 7. It is the ultimate accountability of the Chapter President to determine if a volunteer is ineligible to participate in a CAC youth initiative.
CAC Youth Initiatives Position Description Below is a listing of the position descriptions, qualifications, responsibilities, time commitment, benefits and measures of success for all members and non-members who express an interest to volunteer to assist with CAC’s youth initiatives:
Description: Risk Management Coordinator / Co-Chair For the Charlotte Alumnae Chapter, the Risk Management Coordinator will be appointed by the President. She will be responsible for development and implementation of the CAC Risk Management program. Along with the President, she will ensure that the program is successfully implemented to ensure Chapter compliance.
Essential Qualifications Must be a financial member of the Charlotte Alumnae Chapter Must have completed Risk Management training at a minimum of every two years Must have successfully completed/passed the Risk Management application and screening process (interview, background check, references) at a minimum of every two years Must be trained on the signs and symptoms of child abuse Ability to perform Risk Management training to Chapter and Volunteers Must be able to meet the minimum time requirements of the position Must be reliable
Desired Qualifications Familiar with National PP&D Youth Program Curriculums Knowledge of CAC Policies and Procedures
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Demonstrated Organizational Skills Effective Communicator Working knowledge of Microsoft Office Software (Word, Excel, Powerpoint)
Responsibilities Develop and implement the CAC Risk Management Program Coordinate and assist with the application/screening process for Risk Management Team and Youth Initiative Volunteers Deliver Risk Management Training to CAC, CAC Risk Management Team and Youth Initiative Volunteers Deliver Risk Management Overview and Presentation of Required Risk Management forms to Youth Initiative Parents/Guardians Ensure that the Risk Management Team and Youth Initiative Volunteers have the Risk Management requisite knowledge and skills to perform the duties specified in their volunteer position description Ensure that youth initiative activities comply with DST Risk Management Policy and guidelines, in addition to CAC Policies and Procedures. May be necessary to attend PP&D and/or Risk Management workshops/training at National Conventions, Regional Conferences, State Meetings and Webinars. Ensure privacy/confidentiality of Volunteer and Youth information is enforced Maintain the requisite parental consent forms Ensure that the guidelines for supervision of youth initiative activities are enforced Immediately escalate to the CAC President any issues related to youth activities and ensure that the relationship between the alleged perpetrator and youth (or parent of youth) is terminated Sign and adhere to the Youth Initiative Code of Ethics Attend Monthly CAC Executive Board Meetings and provide team/committee reports, as required
Time Commitment Minimum of 1-5 Hours Monthly Risk Management Program administrative responsibilities Minimum of 2 Hours Monthly to attend Executive Board Meetings Minimum of 2-6 Hours Quarterly to Oversee/Observe CAC Youth Initiatives Attendance at PP&D and/or Risk Management workshops/training at National Conventions, Regional Conferences, State Meetings and Webinars (not all are required, but strongly recommended)
Benefits Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 77
Direct contribution to the successful execution of Delta Sigma Theta Sorority, Inc. National Programs in the Charlotte Alumnae Chapter service area Chapter Compliance with DST Risk Management Policy and Guidelines Opportunity to become a recognized leader in CAC Increases networking opportunities
Measures of Success/Evaluation of Program Success Factor: Youth initiative activities comply with DST Risk Management Policy and guidelines, in addition to CAC Policies and Procedures. Success Factor: Management of risk associated with Youth Initiatives by the successful training/screening of Risk Management Team and all Youth Initiative Volunteers and careful execution of Risk Management Policy and procedures, e.g. youth activities are held in safe environments, volunteers and youth and adequately supervised, escalation procedures for issues that may arise and the reputation of Delta Sigma Theta Sorority, Inc. is protected. Success Factor: Youth initiative volunteers who have been trained on DST Risk Management Policy, procedures and guidelines relating to the care and supervision of the youth in its youth initiatives, who can recognize signs of child abuse, recognize suspicious or unusual behavior, recognize how to respond when there are reasonable grounds to believe or suspect that a youth in the youth initiatives is at risk of maltreatment and have knowledge of youth development characteristics for youth being served by the CAC Chapter of Delta Sigma Theta. Success Factor: Volunteer and Youth Participation Satisfaction Success Factor: Volunteer and Youth Retention Evaluation: CAC evaluation of Risk Management will consist of an ongoing assessment of Risk Management needs Evaluation: Degree to which program tasks/activities have been met
Description: Risk Management Team Member Under the direction of the Risk Management Coordinator/Co-Lead, the Risk Management Team member will participate in the CAC Risk Management Program, including the application/screening process for Youth Initiative Volunteers. Team members are recruited by the President and Risk Management Coordinator.
Essential Qualifications Must be a financial member of the Charlotte-Alumnae Chapter (CAC) Must have completed Risk Management training at a minimum of every two years Must have successfully completed/passed the Risk Management application and screening process (interview, background check, references) at a minimum of every two years Must be trained on the signs and symptoms of child abuse Must be able to meet the minimum time requirements required for the position
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Desired Qualifications Familiar with National PP&D Youth Program Curriculums Knowledge of CAC Policies and Procedures Demonstrated Organizational Skills Effective Communicator Working knowledge of Microsoft Office Software (Word, Excel, Powerpoint) Experience in one or more of the following professions: Legal, Law Enforcement, Youth Education, Counseling, Social Sciences, Risk Management
Responsibilities Participate in the training and screening of Volunteers for CAC Youth Initiatives Attend Risk Management training sessions to assist with tracking attendance, interviews, etc. Assist with developing files/documentation for each Youth Volunteer Immediately escalate to the CAC President any issues related to youth activities Sign and adhere to the Youth Initiative Code of Ethics Attend Risk Management team meetings, as required
Time Commitment Minimum of 2-4 Hours Monthly for meetings and administrative responsibilities Minimum of 2-6 Hours Quarterly to Oversee/Observe CAC Youth Initiatives Time commitment associated with the volunteer screening process
Benefits Direct contribution to the successful execution of Delta Sigma Theta Sorority, Inc. National Programs in the Charlotte Alumnae Chapter service area Assist in Chapter Compliance with DST Risk Management Policy and Guidelines Opportunity to become a recognized leader in CAC Increases networking opportunities
Measures of Success/Evaluation of Program Success Factor: Youth initiative activities comply with DST Risk Management Policy and guidelines, in addition to CAC Policies and Procedures. Success Factor: Volunteer and Youth Participation Satisfaction Success Factor: Volunteer and Youth Retention Evaluation: Degree to which program tasks/activities have been met
Description: Youth Initiatives Lead
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For the Charlotte Alumnae Chapter, the Youth Initiatives Lead/Co-Lead plans and executes the youth initiative program in accordance with the respective National Curriculum Manual (as applicable). This position is appointed by and serves at the discretion of the Chapter President. She will oversee all youth activities, ensuring that the youth programs are in compliance with National Program policies, procedures and guidelines in addition to CAC Policies and Procedures. Below are the risk management related duties and responsibilities of the Youth Initiatives Lead.
Essential Qualifications Must be a financial member of the Charlotte-Alumnae Chapter (CAC) Must have completed Risk Management training at a minimum of every two years Must have successfully completed/passed the Risk Management application and screening process at a minimum of every two years Must be trained on the signs and symptoms of child abuse Must be able to meet any risk management related time requirements required for the position Knowledge of National PP&D Youth Program Curriculums Must be reliable
Desired Qualifications Knowledge of CAC Policies and Procedures Demonstrated Organizational Skills Effective Communicator
Responsibilities Ensure National Program initiatives are executed in accordance with the National Curriculum Manual, appropriate. Will directly plan and supervise respective CAC youth initiative activities Ensure that youth initiative activities comply with National Risk Management Policies and Procedures, in addition to CAC Policies and Procedures Develop and submit a yearly calendar detailing the youth activities Sign and adhere to the Youth Initiative Code of Ethics Participate in any relative CAC Risk Management training Maintain a list of active volunteers Maintain copies of the requisite parental consent forms Maintain sign-in sheets for volunteers at youth program activities Conduct an Orientation for respective youth program parents and participants Ensure a safe environment for all youth program activities Ensure that youth sign-in/sign-out procedures are followed Immediately escalate any issues related to youth activities to the CAC President and Risk Coordinator/Co-Chair Ensure that only trained volunteers/committee members participate in youth initiative Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 80
programs using the Volunteer Sign-In Sheet
Time Commitment Minimum of 2-6 Hours Quarterly for risk-related administrative responsibilities Time commitment associated with the volunteer screening process
Benefits Execution of Delta Sigma Theta Sorority, Inc. National Programs in the Charlotte Alumnae Chapter Service area Opportunity to serve, impact and positively influence the lives of youth in the Charlotte Alumnae Chapter service area Opportunity to become a recognized leader the local community and provides a path of leadership in CAC Opportunity to motivate and help direct youth in the Charlotte Alumnae Chapter Service area Opportunity to help young African-American women/men to dream big and realize their dreams Opportunity to assist youth in proper goal setting, decision-making and planning for their futures - high school and beyond Increases networking opportunities
Measures of Success/Evaluation of Program Success Factor: Successful planning and execution of CAC Youth Initiatives/Programs Success Factor: Development and distribution of annual calendar for all CAC Youth Initiative activities Success Factor: The enhancement and enrichment of the education that our youth receive as demonstrated in improved social skills, leadership and academic achievement (as evidenced in school report) Success Factor: Volunteer and Youth Participation Satisfaction Success Factor: Volunteer and Youth Retention Evaluation: Ongoing Assessment of community needs Evaluation: Degree to which program goals have been met
Description: Youth Initiatives Volunteer/Mentor For the Charlotte Alumnae Chapter, the Youth Initiatives Volunteer is any member or non- member who participates in a CAC youth initiative program.
Qualifications Must have completed Risk Management training at minimum of every two years if volunteering more than once and over a period of time Must have successfully completed/passed the Risk Management application and screening process at a minimum of every two years if volunteering more than once and over a period of time Charlotte Alumnae Chapter – Policies and Procedures: Last Approved 4/09/2016 81
Must be able to meet the time requirements associated with the youth initiative program
Responsibilities Under the guidance and supervision of the Program Lead, actively participate in the youth program initiatives Provide a positive experience for youth participants Adhere to all Risk Management Policies and Procedures, including discipline of youth Sign-in at all youth initiative program activities Immediately escalate any issues related to youth activities to the CAC President and Risk Management Coordinator/Co-Lead
Time Commitment CAC Member o 1-2 Hours Monthly to attend respective committee meetings o 2-3 Hours Monthly to attend respective youth initiative program Non-Member o Event/activity specific as directed by Youth Lead
Benefits Opportunity to serve and impact the Charlotte Alumnae Chapter Service area, in addition to positively influencing the lives of area youth Opportunity to motivate and help direct youth in the Charlotte Alumnae Chapter Service area Opportunity to help young African-American women/men to dream big and realize their dreams Opportunity to assist youth in proper goal setting, decision-making and planning for their futures - high school and beyond Increases networking opportunities
Measures of Success Success Factor: The enhancement and enrichment of the education that our youth receive as demonstrated in improved social skills, leadership and academic achievement (as evidenced in school report) Success Factor: Active/repeat participation in youth initiative programs
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Delta Sigma Theta Sorority, Inc.
Submitted By: Chapter President’s Name Date
Signature
Address:
Telephone: (H)
Telephone: (Cell)
Email Address:
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APPENDIX I - Program Planning and Development Program Planning and Development of Charlotte Alumnae Chapter is aligned to the Five Point Programmatic Thrust and National Programs of Delta Sigma Theta Sorority, Incorporated.
Educational Development: The Educational Development programs of the Charlotte Alumnae Chapter include:
Dr. Betty Shabazz Delta Academy: The Transformation of Me—Knowing Me, Developing Me, Preparing Me, reflects current issues and trends of middle school aged young women.
o Delta Academy is designed for young women who meet the following criteria: . Aged 11-14 (6th-8th grade during the program year) . Demonstrates academic and personal promise; lacks support and encouragement . Shows an interest in developing leadership skills, involvement in community action and social change. . Shows interest in non-traditional STEM (science, technology, engineering, and mathematic careers. Dr. Jeanne L. Noble Delta GEMS Institute: Growing and Empowering Myself Successfully is a youth initiative designed to enhance a young woman’s ability to achieve academic excellence.
o Delta GEMS is designed for young women who meet the following criteria: . Aged 14-18 (9th-12th grade during the program year) . Shows potential, but needs guidance, support, encouragement and skills to achieve success. . Shows interest in developing leadership skills. . Actively pursuing college/and or further educational options outside of high school. . Identified by authorized partners of Delta Sigma Theta chapters and/or former Delta Academy participants. EMBODI: Empowering Males to Build Opportunities for Developing Independence, an initiative that addresses issues impacting African America Males.
o EMBODI is designed for young men ages 11-17 . The program focuses on education; culture; family and community; personal, social and emotional factors; resilience and responsibility; leadership and mentorship; preventative healthcare and mental health counseling; safety and protection; conflict resolution; scholarship and service learning.
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EDUCATIONAL PROGRAM, APPLICATION AND PARTICIPATION GUIDELINES
Program Guidelines Application Guidelines: Program Participation
It is the goal of PP&D Educational . Completed application In order to participate in the Programs to meet the applicant needs. . Completed Essay written by proposed Educational Programs of DST In order to maximize programming participant participants must remain in good . Two letters of recommendation: efficiencies and to meet changing o One letter must be provided by current standing which includes: financial dynamics, PP&D may exercise guidance counselors; principals, teachers, the option to limit the number of church administrator, clergy, coaches, or . Completed risk management forms community organization leader (i.e. Girl/Boy . Participants may not be absent enrollees based on the following more than two sessions throughout prioritization: Scout troop leader) o One letter may be provided by a parent, the programming year (“excused” relative or other individual or “no-show.”) 1) Existing participants in good . No violation of CAC’s “Zero standing and completed o A letter of recommendation is not required for applicants returning to a program for Tolerance” Bullying Policy (see application. Risk Management parent packet.) 2) Transitioning participants from consecutive years. A letter of recommendation is required for applicants . Rude and disruptive behavior may other DST sponsored programs lead up to dismissal from the 3) New applicants based on returning with a break in participation . All application packets must be received or program. need/completed application . Note: Seniors participating in Delta packet postmarked by stated deadline. Applicants submitting incomplete applications will receive GEMS may dually participate in the 4) Applicants who are children of chapter’s Cotillion and submit members of Delta Sigma Theta a courtesy contact and must submit completed application by the deadline. applications for the chapter’s scholarship program. Economic Development: Financial Fortitude is a program that will help program participants to set and define goals, develop a plan to achieve them, and to put the plan into action. The process serves as a blueprint to address all aspects of personal finances. Other economic development initiatives that may be sponsored by the chapter include but are not limited to homeownership, small business initiatives and community economic programs. Physical and Mental Health: The Total Woman: Mind, Body and Spirit. The mission is to educate and facilitate lifestyle change for the physical, mental, and spiritual well-being of Sorors and the communities that we serve. Promoting health awareness and community oneness in underserved communities will be an annual focus under this initiative. International Awareness and Involvement: International Awareness & Involvement strives to increase cultural awareness in the Charlotte community by partnering with local affiliates to conduct service programs that benefit the needs of the International community. Volunteerism and Community Involvement: Volunteerism and Community Involvement ensures the public service and community outreach initiatives of the chapter. Programming activities will be developed to engage and involve all Sorors. Efforts may include annual and monthly programs that will enrich the Charlotte community including but not limited to: Walks/Runs, Habitat for Humanity, Homelessness Initiatives, School Supply drives, Project Lift, The Christmas Bureau (Angel Tree & Silver Bells), Samaritans Purse, Loaves and Fishes food drives, AARP Drive to End Hunger, and the Spirit of Christmas.
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Financial Fortitude
Charlotte Alumnae Chapter Delta Sigma Theta Sorority, Inc.
Women in Business Directory 2016
Published: October, 2016
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Charlotte Alumnae Chapter Women In Business Directory Dear Charlotte Alumnae Sorors,
Economic development and prosperity in the community is a focus of the Charlotte Alumnae Chapter. Economic trends, such as unemployment, the widening gap between wealth and poverty and the challenge on retirement planning makes it important to forge ahead and produce the Women in Business directory. The directory serves as our effort to align with our national initiative of Financial Fortitude and is a reflection of the entrepreneurial strides and endeavors our Sorors are making.
DID YOU KNOW? North Carolina ranks #9 in the nation for the number of women-owned businesses. The Charlotte-Concord-Gastonia-Region is ranked #4 in 2016 by WalletHub for percentage growth of women-owned businesses. Source: National Association of Women Business Owners.
We encourage you to become familiar with this WIB directory and support your fellow Sorors when seeking a products and services. Make a commitment to support a fellow Sorors and help their businesses and our community grow. Creating and sustaining a community of continuous wealth and growth starts with us!
Program Planning and Development Committee-Economic Development
Table of Contents
Beauty/Personal Care 3-4
Business Services/Marketing 5-7
Cleaning Services/Lawn Care 8
Community/Women’s Health 9
Counseling Services 10
Education 11
Food/Beverage 12-13
Health 14
Real Estate 15-17
Recreation/Networking 18
Travel 19-20
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BEAUTY/PERSONAL CARE
AVON ANNETTE R HOWARD, AVON Consultant Cosmetics, jewelry, housewares, clothes and more 336.971.5076 www.youravon.com/AnnetteRHoward [email protected] Promotions: Online orders $25 or greater shipped to consultant will not require shipping expense.
AVON LINDA WEBB, AVON Consultant Cosmetics, perfumes, housewares, clothes, etc. 9327 Meadow Vista Road, Charlotte, NC 28213 704.930.1753 www.youravon.com/lwebb0346 [email protected] Promotions: Promotions are offered.
Exclusively Yours Hair Design, Inc. LIZZIE WILLIAMS Hair care – Cuts – Locs - Styling 1603 - B West Boulevard, Charlotte, NC 28208 704.376.1328 www.locsbyjermiles.com [email protected] Promotions: Promotions are offered on the line of hair care products.
Mary Kay MICHELLE SULLIVAN As an independent beauty consultant, offering personalized services through pampering parties, beauty products, makeovers and gift ideas. 4234 Amherst Villa Court, Charlotte, NC 28273 704.340.3841 www.marykay.com/msullivan28 [email protected] Promotions: Free pampering sessions, free makeovers, free quarterly catalogs and free samples. 3
BEAUTY/PERSONAL CARE
Pure Romance by Yvonne TAMIKA MCPHERSON Pure Romance is a company that strives to improve the lives of women. Our mission is to empower, educate, and entertain women and to give them a safe environment to learn about sexual health and to give them permission to know their bodies, strengthen their romantic relationships, and to encourage open communication with their healthcare providers. 704.502.3206 www.pureromance.com/yvonnemcpherson [email protected] Promotions: Party hostesses receive 10% of party sales to apply toward purchase. Various promotions throughout the year.
Skintastic Spa JANELLE B. SIMMONS 704.622.9170 [email protected] Promotions: Special offer for Sorors includes $5 off any massage or facial service when mentioning “CAC Women's Business Directory Listing”
Stella and Dot Jewelry Stylist KELLY FANT KELLY Fine accessories, jewelry, bags and more. Invite your sorority sisters, girlfriends, family and friends for a couple of hours for a trunk show. Your guest will be styled with authentically made fashion. www.stelladot.com/sites/kellyfantkelly
Zoe Nails at Ayrsley WANDA BELK 2034-A Ayrsley Town Boulevard, Charlotte, NC 28278 A full service nail salon offering traditional natural nail care services as well as artificial nail enhancements and the latest nail looks trending now. Our goal is to provide quality nail care services without compromising the natural nail. We also offer on location services to groups. 704.697.1947 www.Zoenailsatayrsley.com [email protected] Promotions: 13% off first visit for Deltas; promotions change monthly. 4
BUSINESS SERVICES/MARKETING
Astute Consulting, LLC RENIKA GIBSON Training and Development (Instructional Design, corporate development, facilitation). 980-203-1869 www.astuteconsulting.net [email protected]
Batts and Associates LUCILLE BATTS Business Services Center --- Copies, Fax, Notary Public, Printing (business cards, letterheads, envelopes, receipt books, invoices, flyers, post cards, fans, bumper stickers, magnets, yard signs, advertising specialties, etc. 2224 Beatties Ford Road, Charlotte, NC 28216 704.392.6110 Promotions: Individualized Promotions Offered www.battsandassociates.com [email protected]
Carolina Mobile Notary, LLC SHEILA WEAVER Notary Signing Agents, Contractor for lending companies, mortgage companies, escrow companies, title companies, and signing services to identify loan documents and obtain the necessary signatures to close on a mortgage. 1801 North Tryon Street, Suite 204, Charlotte, NC 28205 704.675.0487 [email protected]
Certified Career Services, LLC TIFFANI TEACHEY Certified Career Services is the premier go-to source for career success and pointing you in the right career direction. Work with a Certified Professional Resume Writer (CPRW), Certified Professional Career Coach (CPCC), Authorized DISC Administrator and Behavioral Consultant & Speaker. Contact Certified Career Services if interested in more information. PO Box 621592, Charlotte, NC 28262 704.779.4449 www.certifiedcareerservices.com [email protected] Promotions: Free consultation and specials on resume services. 5
BUSINESS SERVICES/MARKETING
CINE Enterprises LLC ALISA JOSEPH 10644 Hellebore Road, Charlotte, NC 28213 Strategic business and marketing company helping small businesses and nonprofit organizations create, innovate and elevate their brands. Services include strategic planning, graphic design services, grant writing, procurement services, business plans, event management and digital/social media strategies. 704.222.7758 www.cineent.com [email protected] Promotions: Promotions are offered.
Eclectik Read Marketing, LLC CHRISTA NEWKIRK EclectikRead Marketing provides marketing services and consulting to small and medium sized businesses. We specialize in marketing strategy and management of marketing tactics for clients as it pertains to social media, websites and email marketing. 401 Hawthorne Lane, Suite 110 #262, Charlotte, NC 28204 980.224.0920 www.EclectikRead.com [email protected]
Elegance Taylor-Made SABRINA RICHARDSON, Sr. Event Planner Event Planning Firm 704-287-9797 www.elegancetaylormade.com Promotions: 10% discount for Sorors
Gobi Consulting, LLC LOΆN (Lo-An) SEWER Going Beyond the Image. Consulting Services for Marketing, Public Relations,Communications, and Writing. 240.767.4120 www.gobiconsulting.com [email protected] Promotions: Limited pricing for a professionally written bio. Limited pricing for preliminary small business coaching session on marketing/branding.
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BUSINESS SERVICES/MARKETING
M DC Marketing Group LLC MICHELLE CONNLEY-GORE MDC Marketing Group is a strategic marketing, branding and communications firm focused on ensuring that businesses, government entities and non-profit organizations thrive. P.O. Box 1173, Pineville, NC 28134 773.677.2279 www.mdcmarketinggroup.com [email protected] Promotions: Free consultation about your business marketing needs.
Planning by Bianca BIANCA WRIGHT Where dreams with a plan become a reality! We offer planning services for all areas of life birthdays, anniversaries, proposals, wedding, financial, and home/life planning. 317-966-2590 [email protected] Promotions: From now until December 31, 2016 Sorors will receive 2 hours of financial planning coaching or 4 hours of day-of coordination for personal events for $50.00
R. V. Taltoan, PLLC Raeneice V. Taltoan A boutique legal planning firm focused on providing solutions to proactively protect what is most important to business owners and individuals. 10130 Perimeter Parkway, Suite 200, Charlotte, NC 28216 980-785-4625 [email protected] Promotions: Special Offer for Sorors: Complimentary Consultation and 10% discount.
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CLEANING SERVICES/LAWN CARE
Caddy Daddy Estate Liquidations and Cleanouts STACI ROSE JONES Caddy Daddy, LLC are Home Downsizing and Home Cleanout Service Experts. If you are a property owner or the executor of an estate and need to move, sell your home, clean out your home, need lawn care for a property, or need to have an estate sale, or simply de-clutter, we can help. Caddy Daddy provides you a one-stop solution. 225 Misty Dawn Lane, Charlotte, NC 28270 704.965.0368 [email protected] Promotions: Ongoing discounts to all Delta Sorors Cleaning Services
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COMMUNITY/WOMEN’S HEALTH
Healing Vine Harbor, Inc. TRACEY QUESTELL Healing Vine Harbor is an independent living skills program for displaced young women between 17 - 30 years old. Our mission is to reduce the number of women in shelters or living on the street and to build self-sufficiency and responsibility. We provide monthly workshops on topics as: self-worth, financial literacy, healthy relationships, etc. P.O. Box 690483, Charlotte, NC 28227 704.561.1128 www.healingvineharbor.com [email protected]
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COUNSELING SERVICES
Adele Frances Services PLLC SHAKEYIA R. BROWN, MBA, LCSW, LISW-CP Private Practice: Mental Health Counseling 4921 Albemarle Rd, Suite 104, Charlotte, NC 28205 980.474.1133 www.adelefrancesservices.com [email protected] Promotions: Medicaid/Medicare/AETNA/BCBS/Magellan Health are offered.
Bradley-Reid Corporation SANDRA REID Bradley-Reid Corporation (BRC) established in 2003 by Sandra Bradley Reid as a 501c3 Non-profit organization specializing coordinating, facilitating care, supporting, outreaching and procurement of services for those living under the poverty level. 5700 Executive Center Drive, Suite 221, Charlotte, NC 28212 704.333.5686 www.bradleyreidcares.org [email protected] Promotions: Psychosocial support services
Empower You Counseling Center, PLLC CHRISTIE NEAL, MA, LPC Empower You Counseling Center, PLLC is a private counseling practice, offering personalized individual, couples & family therapy. Specializations include marriage and premarital counseling, depression, grief and life transitions. 9700 Research Drive, Suite 128, Charlotte, NC 28262 704.313.9246 www.empoweryoucounseling.com [email protected] Promotions: Sliding scale fee schedule available.
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EDUCATION
CPR -Cynthia's Personal Resources CYNTHIA SMITH Offering AHA CPR , Heartsaver or First Aid classes for groups 5 to 50. 704-575-2971 [email protected] Promotions: Price matching available
June Bug's Child Development Center LISA D. JOHNSON Using Christian principles as our guide: our mission is to provide exceptional child care & educational services to families, model work standards for staff, strong returns to investors, and to be a "light" in the communities where we serve. We meet the developmental needs of young children, 6 weeks - 12 years of age. 2251 Stallings Road, Matthews, NC 28105 704.882.1465 www.junebugcdc.com [email protected] Promotions: 75% waived registration fee & 10% discount for all Deltas.
Kidville-Kovar Child Development Center LISA D. JOHNSON 2624 Milton Road, Charlotte, NC 28215 704.536.7890 Using Christian principles as our guide: our mission is to provide exceptional child care & educational services to families, model work standards for staff, strong returns to investors, and to be a "light" in the communities where we serve. We meet the developmental needs of young children, 6 weeks - 12 years of age. [email protected] Promotions: 75% waived registration fee & 10% discount for all Deltas.
McCall's Educational Services LAYLA MCCALL STAFFORD Teaching CPR, First Aid, AED certifications through American Heart Association Layla McCall Stafford 706.338.8922 [email protected] Promotions: Discounts for Sorors
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FOOD/BEVERAGE
Cupcake Couture LATOYA SCOTT Gourmet cupcake shop (special orders only) 425 Plymouth Avenue, Charlotte, NC 28206 704.649.3747 [email protected]
Lala's Sweet Treats LAYLA MCCALL STAFFORD "The Pound Cake Lady" 706.338.8922 [email protected] Promotions: Discounts for Sorors
Mr. Jim's Pizza LIZZIE WILLIAMS Pick-up/Delivery - Pizzas, Subs, Wings, Salads, Pastas, and more... 1603 West Boulevard, Suite A, Charlotte, NC 28208 704.376.5467 www.MrJimspizza.net [email protected] Promotions: Coupons and group discounts.
OneWay Smokehouse & Grill CHERONE JOHNSON 2316 Lasalle Street, Charlotte, NC 28216 704.399.1889 OneWay Smokehouse is a cook to order carry out restaurant. It is influenced by our Eastern NC roots by smoking the pork for our vinegar based BBQ and our famous smoked wings. We serve hamburgers, fish, shrimp, fried wings, delicious sides and our tasty OneWay hotdogs!! We cater as well!! www.onewaysmokehouse.com [email protected] Promotions: Promotions are offered
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FOOD/BEVERAGE
Rockin Rum Cakes ANNETTE HOWARD Specialty homemade rum cakes (seasonal September - February) 336.971.5076 [email protected]
Southern Sweets Kitchen WANDA NELSON, NADJA HENDRIX, NIKKI BRADLEY Scrumptious, gourmet treats infused with southern hospitality featuring homemade nut brittles, including our classic peanut brittle. P.O. Box 480996, Charlotte, NC 28269 980.288.4438 www.Southernsweetskitchen.com [email protected] Promotions: Free shipping on orders of $75 or more.
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HEALTH
Red Bow Fitness JEANNINE SARGENT The Red Bow is boutique fitness studio that offers a holistic approach to the body, mind and spirit. Amenities include Yoga, Zumba, TurboKick, Bollywood Dance, Personal Training and more. State of the art fitness equipment builds strength and endurance. We offer the full wellness spectrum from Kid Fitness to Senior Fitness. 10210 Berkeley Place Drive, Suite 269, Charlotte, NC 28262 704.246.5434 www.RedBowFitness.com [email protected]
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REAL ESTATE
Coldwell Banker United, Realtors CHERI MCNEAL Real Estate Brokerage company. Helping consumers with Real Estate transactions. Services offered include buying and selling real property both new and existing, relocation service anywhere in the world, estate sales, pre-foreclosures, short sales and foreclosures. Providing " Client Centered Service From Start to Finish.“ 2424-B West Mallard Creek Church Road, Charlotte, NC 28262 704.578.5772 www.cbunited.com/cherimcneal [email protected] Promotions: There may be special promotions at varies times during the year.
Jordan Properties SANDRA JOHNSON 2739 West Sugar Creek Rd, Charlotte, NC 28262 980.428.0188 [email protected]
Keller Williams Realty - Ballantyne Market Center CORNITA SPEARS Realtor/Broker licensed in NC and SC. Specializing in residential resales, first time home buyers and new construction. Accredited Buyer Rep, Strategic Pricing Specialist, Workforce Housing Specialist, At Home With Diversity. 3430 Toringdon Way, Suite 101, Charlotte, NC 28277 704.575.7655 www.cspearsproperties.com [email protected] Promotions: Sorors receive discounted pricing for listings and other fee-based services. No retainer fees for buyers.
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REAL ESTATE
Lark's Home For Public Servant's and Heroes NETTIE LARK All Residential Real Estate. Featuring "Homes for Heroes" which gives discounts to Educators, Health Care Workers, Law Enforcement, Fire & Rescue, EMTS, Religious Leaders, Active Military and Veterans. 704.340.3862 www.larkshomes.com [email protected] Promotion: 25% of my gross commission given to a hero to assist with closing cost, 25% off on home inspection including termites, closing attorney discount, free appraisal for active military and veterans.
Realtor/Broker SAQUANA FOWLER 704-858-3763 Promotion: Sorors will get 10% of my gross commission as a rebate at closing if I am our listing or buying agent.
Rayford Smith Realty CHARISMA SMITH Real Estate 13016 Eastfield Road, Suite 209, Huntersville, NC 28078 704.608.8255 www.Rayfordsmith.com [email protected]
Savvy + Co. Real Estate ANDREA GRANT Residential real estate sales and rentals. 14825 Ballantyne Village Way, Suite 165, Charlotte, NC 28277 980.474.1133 www.SavvyAndrea.com [email protected] Promotions: Promotions Offered
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REAL ESTATE
Wilkinson ERA Real Estate RENATA HENDERSON MURRAY I am an experienced, 12+ years real estate broker and Realtor(R) who is passionate about helping people with their real estate affairs. I work with buyers and sellers throughout the Charlotte-metro area and beyond. Whether you are looking to buy, sell or invest, I am your reliable real estate resource! Referrals are welcome and appreciated! 8604 Cliff Cameron Drive, Suite 110, Charlotte, NC 28269 704.649.1955 www.rhenderson.wilkinsonandassociates.com [email protected] Promotions: Sorors receive discounted pricing for listings and other fee-based services. No retainer fees for buyers.
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RECREATION/NETWORKING
A Perfect Swing ASHAUNTA EPPS A Perfect Swing provides opportunities for individuals of all ages and skill levels to network, enhance skills, and share in the fun of playing golf. Services are rendered through the A Perfect Swing Golf Association and the A Perfect Swing Foundation is our 501c3 nonprofit focused on introducing youth to the game. Let's TEE It Up Together! P.O. Box 38091, Charlotte, NC 28278 704.883.9844 www.aperfectswing.net [email protected] Promotions: We offer memberships, which have reduced prices for our services.
Global Partnership Strategies and Solutions (GPSS) MONA WESLEY Making Moves with Mona, an extra special experience in fun and fitness. We offer line dance instruction for private, community and corporate events. P.O. Box 38091, Charlotte [email protected] Promotions: Sorors receive a 10% discount with the code: DST1913.
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TRAVEL SERVICES
Delta Travel DAWN CALHOUN Let us "Take You Around The World." We are a full service travel agency specializing in cruises and group travel. 6309 Glengarrie Lane, Huntersville, NC 28078 704.578.5772 www.Deltatravel.inteletravel.com [email protected] Promotions: Special group rates and discounts on specific vacations
Global Travel Concierge, Inc. LYNETTA CHISOLM Worldwide Leisure/Vacation Travel - Air and Hotel Packages, Cruises, Escorted Tours - Business is an affiliate of AAA Vacations PO Box 480705, Charlotte, NC 28269 704.248.8261 [email protected] Promotions: Promotions as provided by the many vendors that we work with.
“I Just Wanna Vacation!” ANDREA WAGES Independent Travel Agent Contact: 770-680-7737 www.andreawages.inteletravel.com [email protected]
Monarch Travel SHEILA WEAVER Monarch Travel LLC provides state-of-the-art luxury travel, simplifying the reservation and customer service process to make your experience as memorable and efficient as possible. When you need to travel and want to be catered to, allow Monarch to be your first thought. 1801 North Carolina, Suite 204, Charlotte, NC 28205 844.802.0477 www.ridemonarch.com [email protected] Promotions: Yes, contact Kathy Foxx.
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TRAVEL SERVICES
Pro Travel Network Renee Caldwell, Independent Travel Agent 704-575-1570 www.protravelnetwork.com/reneerose [email protected]
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