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Micklefield Parish Council

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Micklefield Parish Council MICKLEFIELD PARISH COUNCIL Official Notice of a Meeting of Micklefield Parish Council to be held on: Thursday 1 December 2016, in the I.T. Suite of Micklefield Youth and Adult Centre (The Old Fire Station), Great North Road, to commence at 7.15pm. Members of the Council are summoned to attend this meeting. Meetings are open to press and public. The press and public may only speak during the public forum. Signed: Clerk Date: 25th November 2016 AGENDA 16/204 To receive questions and comments from members of the public (PUBLIC FORUM) 16/205 To disclose or draw attention to any disclosable pecuniary interests and any other significant interests that the member wishes to declare in the public interest, for the purposes of the Localism Act 2011, s31 and the Members’ Code of Conduct paras 10-14 16/206 APOLOGIES /1To receive apologies for absence /2 To approve reasons for absence 16/207 To consider dispensation requests received by the Clerk prior to the meeting 16/208 To identify any items requiring the exclusion of the public, in accordance with the provisions of the Public Bodies (Admission to Meetings) Act 1960, s2, and the reason for exclusion 16/209 To approve the minutes of the meeting held on Thursday 3 November 2016 (attached) 16/210 To note matters arising from the minutes of the meeting held on Thursday 3 November 2016 16/211 To note crime figures for November (supplied by Garforth NPT) 16/212 To note correspondence received (list attached) 16/213 To review working group membership (current list attached) 16/214 FINANCE /1 To approve the accounts for payment (attached) /2 To note a bank reconciliation for the period 1 October to 31 October 2016 (attached) /3 To note a budget update to 30 November 2016 (attached) /4 To receive a budget analysis for the financial year to date /5 To note Leeds City Council’s proposed council tax timetable and that 10 February is the proposed last date for receipt of precept requests (timetable attached) 16/215 To note information from LCC Electoral Services regarding the Parish Council elections to be held in May 2019 and the estimated cost to Parish Councils in the event of a contested election (information attached) 16/216 To approve the renewal of the Clerk’s annual subscription to the Society of Local Council Clerks at a cost of £139.00 (information attached) 16/217 GROUNDS AND SHRUB MAINTENANCE /1 To note that the current contract for the maintenance of Micklefield Recreation Ground and Vandicourt Greenspace ends on 31 December 2016 (details attached) /2 To approve an extension to the contract with Aire and Calder Ltd. for the maintenance of Micklefield Recreation Ground, until 31 December 2017 /3 To note the current contract value is £14,526 /4 To note that previous extended contracts have increased in value by the published CPI rate as at October of the year in which they were approved /5 To note that the published CPI rate for October 2016 was 0.9% /6 To agree that the Recreation Ground maintenance contract value increases by 0.9% to £14,657 /7 To note that the annual shrub maintenance contract ends on 31 December 2016 /8 To review the contract specification (attached) /9 To approve that KGH Gardening Services continues the annual maintenance of the shrub beds at north-end triangle Milestone Banking and Garden Village banking until 31 December 2017 /10 To note that the current contract value is £1,465.00 /11 To consider an increase in the contract value of 0.9% (October 2016 CPI rate) as per other maintenance contracts 16/218 PLANNING AND DEVELOPMENT CONTROL /1 To note planning application notices received: /2 To note the Parish Council’s delegated response to the following planning applications received: 16/05440/FU – Spenvale, Great North Road: single Storey Side and Rear Extension /3 To note planning decisions received: /4 To note the provisional date for a meeting with Strata Homes and a planning officer regarding the reserved matters application for land at Grange Farm. 16/219 HIGHWAYS /1 To note LCC’s (provisional) planned highway maintenance programme 2017/18 for local roads in the Kippax and Methley Ward (attached) /2 To note that Great North Road from the A63 to Pansy Cottage is one of the preventative surface treatment schemes and will be surface dressed /3 To note information on the local road selection process and highway maintenance treatments (attached) 16/220 RAILWAY NETWORK UPGRADE /1 To note that Network Rail will be undertaking preparatory works (removal of vegetation within 6.5m of the railway line) in Micklefield for the electrification of the line (information attached) /2 To note that residents and businesses located within 200m of the line have been informed by letter and that Network Rail plans to hold an information session 16/221 To approve sending a letter of support for Yorkshire Dales Rivers Trust’s application for funding towards community work (information attached) 16/222 MICKLEFIELD RECREATION GROUND /1 To note the weekly inspections sheets (attached) /2 To receive an update on the following approved works: (i) Repair of cracked and damaged concrete (ii) Repair of chips, cracks and holes 16/223 MULTI USE GAMES AREA (MUGA) /1 To receive any update on Mondegreen EB and the continued suspension of the Caird Peckfield Community Fund /2 To receive an update on the funding application to WREN for £49,000.00 from the FCC Landfill Community Fund /3 To receive an update on the funding application to Tesco Bags of Help grant fund for £5,000.00 /4 To receive any update on the appointment of Groundwork Leeds for design development, project management and contract administration 16/224 PATHS PARTNERSHIP AGREEMENT (PROW) /1 To receive an update on the repair of the signpost at the junction of PF No. 4 and PF No. 6 under the Paths Partnership Agreement /2 To receive an update on the third (autumn) cut of the Public Rights of Way 16/225 GARDEN VILLAGE BUS SHELTER /1 To note the weekly inspections sheets (attached) 16/226 VANDICOURT INFANTS’ PLAY AREA AND GREENSPACE /1 To note the weekly inspections sheets (attached) /2 To receive an update on the following approved works: (i) Replacement of the links in the swing chains that have degraded welds /3 To receive an update on the crown-lifting of the trees adjacent to the playground /4 To receive advice on the works required to the tree next to Cliff Terrace to remove the incursion on nearby telephone wires 16/227 VANDICOURT ACCESS SAFE ENVIRONMENT (V.A.S.E) /1 To receive an update on a set of revised leasing arrangements and the identification of what would be required from the Parish Council at each stage in terms of indicative and final designs for the V.A.S.E Scheme and legal and administrative charges 16/228 FOOTBALL PERIMETER FENCE /1 To receive an update on the Parish Council’s request for the return of the unused paint, kettles and brushes from the Community Payback Team 16/229 DIAMOND JUBILEE PLAY AREA /1 To note the weekly inspections sheets (attached) 16/230 GARDEN VILLAGE /1 To receive an update from Housing Leeds with regards to proactively helping tenants to have off-street parking where they currently have none and to publicise and encourage other residents to have off-street parking where they currently have none /2 To receive an update on the creation of hard standing near the garages 16/231 Items for discussion and requests for agenda items 16/232 To note that the next Parish Council meeting will be held on Thursday 5 January 2017, to commence at 7.15pm, in the I.T. Suite of Micklefield Youth and Adult Centre Joanne Hebden 6 Churchville Avenue Clerk to the Council Micklefield Micklefield Parish Council LEEDS LS25 4AS (0113) 2875829 [email protected] .
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