Managing Archeological Resources from the Museum Perspective
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COLLECTIONS MANAGEMENT POLICY SOAS Collections Management Policy
SOAS COLLECTIONS MANAGEMENT POLICY SOAS Collections Management Policy Date at which policy due for review: October 2018 (5 years after approval date) (The following document is based on Museums Association and the Museums, Libraries & Archives Council guidelines) 1. Introduction 1. The School of Oriental and African Studies Mission Statement is: The mission of the School is to be a leading centre of excellence in research and teaching relating to Asia and Africa. The aims of the School are: • To advance through teaching and research the knowledge and understanding of Asia and Africa • To contribute to the development of the School’s academic disciplines • To provide high quality education so that our students achieve competence in their chosen subject or subjects and develop their intellectual and other core skills • To provide high quality training in languages and other expertise related to Asia and Africa specific to the needs of individuals, official agencies, companies, non- governmental organisations and the media • To encourage and inform understanding of Africa and Asia in the United Kingdom and beyond SOAS's collections exist to support the mission, and are dedicated to promoting a better understanding of the art, culture, history and contemporary contexts of Africa, Asia and the Middle East. They include manuscripts, rare books, wall-hangings, textiles, ceramics, metalwork, sculptures, maps, photographs, documents of historical interest and records on other media which relate directly to the regions and subjects studied by the School. These are held in the Archives and throughout the School. 1. The purpose of this Collections Management Policy is to be a guide for SOAS staff, supporters, and the public, to the professional standards the School will observe towards the objects in its care. -
Collections Management Policy Fenimore Art Museum & the Farmers’ Museum
Collections Management Policy Fenimore Art Museum & The Farmers’ Museum Approved by: The Farmers’ Museum Board of Directors, November 2019 Fenimore Art Museum Board of Trustees, November 2019 1 Table of Contents 1 Purpose ................................................................................................................................................ 3 2 Founding Documents ........................................................................................................................... 3 3 Scope, Use and Management of Collections .................................................................................... 4 4 Management of the Collections ........................................................................................................... 5 5 Authority and Responsibility ............................................................................................................... 5 6 Acquisition and Accessioning ............................................................................................................. 6 7 Deaccessioning and Disposal .............................................................................................................. 7 8 Loans ................................................................................................................................................... 9 9 Temporary Custody of Objects ......................................................................................................... 11 10 Staff and Museum Collections ......................................................................................................... -
A Preliminary Study on Curation Concerns in Higher Education
Southern Illinois University Carbondale OpenSIUC Research Papers Graduate School Spring 4-2013 A Preliminary Study on Curation Concerns in Higher Education Anthropology Programs with a Focus on Archaeological Collections Sarah Cain Southern Illinois University Carbondale, [email protected] Follow this and additional works at: http://opensiuc.lib.siu.edu/gs_rp Recommended Citation Cain, Sarah, "A Preliminary Study on Curation Concerns in Higher Education Anthropology Programs with a Focus on Archaeological Collections" (2013). Research Papers. Paper 367. http://opensiuc.lib.siu.edu/gs_rp/367 This Article is brought to you for free and open access by the Graduate School at OpenSIUC. It has been accepted for inclusion in Research Papers by an authorized administrator of OpenSIUC. For more information, please contact [email protected]. A PRELIMINARY STUDY ON CURATION CONCERNS IN HIGHER EDUCATION ANTHROPOLOGY PROGRAMS WITH A FOCUS ON ARCHAEOLOGICAL COLLECTIONS by Sarah Cain B.A., University of Illinois Urbana-Champaign, 2007 M.L.S., University of Illinois Urbana-Champaign, 2010 A Research Paper Submitted in Partial Fulfillment of the Requirements for the Master of Public Administration Department of Political Science in the Graduate School Southern Illinois University Carbondale May 2013 RESEARCH PAPER APPROVAL A PRELIMINARY STUDY ON CURATION CONCERNS IN HIGHER EDUCATION ANTHROPOLOGY PROGRAMS WITH A FOCUS ON ARCHAEOLOGICAL COLLECTIONS By Sarah Cain A Research Paper Submitted in Partial Fulfillment of the Requirements for the Degree of Master of Public Administration in the field of Public Administration Approved by: Lorilee Huffman, Chair Dr. Heather Lapham Dr. LaShonda Stewart Graduate School Southern Illinois University Carbondale April 2, 2013 AN ABSTRACT OF THE RESEARCH PAPER Sarah Cain, for the Master of Public Administration degree in Museum Administration, presented on April 2, 2013, at Southern Illinois University Carbondale. -
Direct Care of Collections Ethics, Guidelines and Recommendations
Direct Care of Collections Ethics, Guidelines and Recommendations March 2019 Update Direct Care of Collections: Ethics, Guidance and Recommendations March 2019 For 25 years the Code of Ethics for Museums and accounting standards have been out of alignment regarding the use of proceeds from the sale of deaccessioned collections. The Financial Accounting Standards Board (FASB) updated its standard to bring the two into alignment: allowing for direct care as well as acquisition. The ethical principles regarding responsible governance and collections stewardship have not changed. In light of the updated FASB standard noted below, however, a museum should revise its collections management policy, as needed, to disclose its use of proceeds and its definition of direct care (if allowed). These disclosures are additions to the recommendations for Creating an Institutional Policy on page 8. The decision-making tools (pages 9-11) remain relevant guidelines for a museum to define “direct care of collections” depending on its mission, discipline and specific circumstances. Accounting Standards Update The Financial Accounting Standards Board (FASB) updated Topic 958, Definition of Collections (previously addressed in FASB 116) in March 2019. The update was made to align it with AAM’s Code of Ethics for Museums regarding the use of proceeds from the sale of deaccessioned objects. The updated standard permits museums not to recognize as revenue, nor capitalize, “contributions of works of art, historical treasures, and similar assets” if the donated items meet all of the following criteria: “a. They are held for public exhibition, education, or research in furtherance of public service rather than financial gain. -
Deaccessioning Done Right by Jennifer Holt, Curator, Will Rogers Memorial Museums, Claremore
technical bulletin Deaccessioning done right by Jennifer Holt, Curator, Will Rogers Memorial Museums, Claremore Oklahoma Museums eaccessioning is the process used to ered; private sales can be problematic due to Association Dremove permanently an object from a transparency and accountability issues. The Technical Bulletin #47 museum’s collection or to document the rea- use of all proceeds should comply with the Published January sons for an involuntary removal of an object professional ethics and the law. from such a collection. The deaccession- 2009 ing process is used only when accessioned Procedures should be developed along with objects are at issue. Deaccessioning should policies. Deaccession check lists should not be viewed as a routine way to manage follow policy parameters. The registrar/col- indiscriminate collecting. The first rule is lection manager/curator should oversee the Back issues of techni- careful, focused collecting. process and maintain permanent records of cal bulletins published all deaccessions. by the Oklahoma There are a number of reasons why a mu- seum may be prompted to consider deacces- Problems may arise with the deaccession of Museums Associa- sioning. The condition of the object may be an object. The title to the object may be in- tion are available free so bad that it threatens other objects in the complete. Restrictions may have been placed to members. For a collection. A collection may contain unneces- on deaccessioning the object when donated. complete list of tech- sary duplicates. These dupes take resources Other issues that may appear include pri- nical bulletin topics, that could be used for new objects. -
Art Deaccessioning Policy
Deaccessioning Policy Document No. CUR 4.0 – Deaccessioning Policy Page 1 Approved: December 2020 Approved by: National Gallery of Australia Council next review due: December 2022 Summary Name of Policy Description of Policy Deaccessioning Policy Policy applies to ☒ NGA wide ☐ Specific (eg. Department) Policy Status ☐ New policy ☒ Revision of Existing Policy (previously Art Acquisition Policy) Approval Authority Director Responsible Officer Assistant Director, Artistic Programs Contact area Artistic Programs Date of Policy Review* October 2022 Related Policies, Procedures, National Gallery Act 1975 Guidelines and Local Protocols Public Governance, Performance and Accountability Act 2013 Council Instructions including Financial Delegations Aboriginal and Torres Strait Islander Cultural Rights and Engagement Policy Due Diligence and Provenance Policy Acquisitions Policy Research Library Collection Development Policy Research Archive Acquisition Policy The Copyright Act 1968 The Privacy Act 1988 Privacy Policy Australian Best Practice Guide to Collecting Cultural Material 2015 Collections Law: Legal issues for Australian Archives, Galleries, Libraries and Museums *Unless otherwise indicated, this policy will still apply beyond the review date. Approvals Position Name Endorsed Date Assistant Director Natasha Bullock Yes Director Nick Mitzevich Yes Council Ryan Stokes Yes Document No. CUR 4.0 – Deaccessioning Policy Page 2 Approved: December 2020 Approved by: National Gallery of Australia Council next review due: December 2022 Table of contents -
Review of Things Great and Small Lydia Tang Michigan State University, [email protected]
Journal of Contemporary Archival Studies Volume 6 Article 15 2019 Review of Things Great and Small Lydia Tang Michigan State University, [email protected] Follow this and additional works at: https://elischolar.library.yale.edu/jcas Part of the Archival Science Commons, and the Museum Studies Commons Recommended Citation Tang, Lydia (2019) "Review of Things Great and Small," Journal of Contemporary Archival Studies: Vol. 6 , Article 15. Available at: https://elischolar.library.yale.edu/jcas/vol6/iss1/15 This Book Review is brought to you for free and open access by EliScholar – A Digital Platform for Scholarly Publishing at Yale. It has been accepted for inclusion in Journal of Contemporary Archival Studies by an authorized editor of EliScholar – A Digital Platform for Scholarly Publishing at Yale. For more information, please contact [email protected]. Tang: Review of Things Great and Small John E. Simmons. Things Great and Small: Collections Management Policies. 2nd edition. 2006; Lanham, Md.: Rowman and Littlefield, 2018. Things Great and Small is a comprehensive and aptly titled book focusing on museum collections management policies. Revised from the original 2006 version, this second edition is informed by newer laws and regulations and considers emerging collections management practices and technologies. Author John E. Simmons is president of Museologica (a museum consulting company based in Pennsylvania), a lecturer in art at Juniata College, an instructor in museum studies at Kent State University, profesor invitado at the Universidad Nacional de Colombia, an instructor for Museum Study LLC, and the adjunct curator of collections for the Earth and Mineral Sciences Museum and Art Gallery at Pennsylvania State University. -
A Framework of Guidance for Building Good Digital Collections
A Framework of Guidance for Building Good Digital Collections 3rd edition December 2007 A NISO Recommended Practice Prepared by the NISO Framework Working Group with support from the Institute of Museum and Library Services About NISO Recommended Practices A NISO Recommended Practice is a recommended "best practice" or "guideline" for methods, materials, or practices in order to give guidance to the user. Such documents usually represent a leading edge, exceptional model, or proven industry practice. All elements of Recommended Practices are discretionary and may be used as stated or modified by the user to meet specific needs. This recommended practice may be revised or withdrawn at any time. For current information on the status of this publication contact the NISO office or visit the NISO website (www.niso.org). Published by National Information Standards Organization (NISO) One North Charles Street, Suite 1905 Baltimore, MD 21201 www.niso.org Copyright © 2007 by the National Information Standards Organization All rights reserved under International and Pan-American Copyright Conventions. For noncommercial purposes only, this publication may be reproduced or transmitted in any form or by any means without prior permission in writing from the publisher, provided it is reproduced accurately, the source of the material is identified, and the NISO copyright status is acknowledged. All inquires regarding translations into other languages or commercial reproduction or distribution should be addressed to: NISO, One North Charles Street, Suite -
Collection Development Policy
COLLECTION DEVELOPMENT POLICY Heather Saunders , Director of Library Leslie Cade, Director of Archives Collection Development Policy — Ingalls Library and Museum Archives July 25, 2018 TABLE OF CONTENTS Ingalls Library I. Purpose of the Policy 3 II. Description of the Collections 3 III. Selection Responsibility 4 IV. General Collection Guidelines 4 V. Collecting Categories and Formats 6 VI. Collecting Levels 10 VII. Subject Qualification by Collecting Level 11 VIII. Gifts 13 IX. Exchange Materials 13 X. Preservation 13 XI. Replacement and Desiderata 13 XII. Deaccessioning 14 XIII. Relation to Other Library Resources 14 Museum Archives I. Purpose of the Policy 16 II. Description of the Collections 16 III. Retention Responsibility 17 IV. Deacce ssioning 17 V. Relation to Other Archive Resources 17 VI. Recommendations 17 Appendix A I. Mission of the Ingalls Library and Museum Archives 18 II. Description of the Ingalls Library 18 Appendix B I. Mission of the Museum Archives 23 II. History of the Museum Archives 23 Appendix C Guidelines for the Library Purchase and Processing of Books with Original Prints and Photographs 26 2 Collection Development Policy — Ingalls Library and Museum Archives July 25, 2018 Ingalls Library I. Purpose of the Policy Ingalls Library of t he Cleveland Museum of Art is a nationally recognized art research library with rich collections encompassing a wide range of published materials covering art from all geographic areas and all periods of art history and archival collections documenting the history of the institution. Materials are collected in many languages and in all formats. Throughout their history the library and archives have been committed to excellence in support of the museum’s current and future collections, research, exhibitions, publications, lectures, programs and activities by identifying, acquiring, organizing and providing access to relevant research mat erials and information . -
Special Collections Collection Management Policy Updated September 2013 Cost, Staff Time, Storage Space, Or Policy Implications
BRYN MAWR COLLEGE SPECIAL COLLECTIONS COLLECTIONS MANAGEMENT POLICY APPROVED BY THE COLLECTIONS COMMITTEE, OCTOBER 4, 2013 Adopted by the Collections Management Committee: October 4, 2013 Approved by the Board of Trustees: September 20, 2014 i TABLE OF CONTENTS I. Introduction..........................................3 C. Requirements and Obligations for A. Statement of Purpose…………..........3 Borrowers……................................17 B. Process of Establishing Policy……….3 D. Interdepartmental Loans……………17 C. Statement of Authority ..................3 VII. Documentation……..............................18 D. Collections Committee Charge ......3 A. Collection Object Records………....18 E. Legal Considerations and Codes of B. Backup System for Records………..19 Ethics..............................................4 C. Inventory......................................19 F. Review and Revision.......................4 D. Image File Naming Standards……..19 G. Public Disclosure.............................4 VIII. Collections Care………….......................19 II. Mission and Collections of the Bryn IX. Insurance and Risk Management….....20 Mawr College Special Collections.........4 A. Insurance Policy………....................20 A. Institutional Mission Statement……5 B. General Risk Management……......20 B. History of the Special Collections…5 C. Security……………………………………...20 C. Purpose and Use of the Special X. Access and Use....................................20 Collections .....................................5 A. Collections Access……...................20 -
Guidelines on Deaccessioning of the International Council of Museums
Guidelines on Deaccessioning of the International Council of Museums Introduction The following guidelines elaborate upon the principles of the ICOM Code of Ethics for Museums concerning the deaccessioning and disposition1 of objects2 from museum collections. The guidelines consider deaccessioning within the context of acquisition and accessioning and are intended to assist in the practical application of the Code of Ethics’ principles. Acquisition The decision to acquire an object (whether it is offered for donation, acquired at sale or auction or found during an archaeological excavation) and accession it into a museum’s collection should be made thoughtfully, considering the nature of the object and its provenance, the museum’s mission3 and the resources that will be required to care for, display and provide access to the object. A museum’s collections policy should thoroughly define the acquisition process and address the legal and ethical principles and professional responsibilities involved4. Acquisitions should be made in accordance with the highest standards of due diligence5 and in accordance with the applicable law6. Accessioning Once a museum acquires an object, the object is accessioned. Accessioning is the formal process involved in accepting and recording an item as an object in a museum’s collection and its inventory. A record of the acquisition, accession processes, and all relevant documents accompanying the object should be kept and preserved. 1 In the ICOM Code of Ethics for Museums, the term “disposal” is used instead of “disposition”. 2 For the purposes of these standards, the word object is used broadly to refer to all cultural objects, as defined in the relevant international legislation: cultural objects are those which, on religious or secular grounds, are of importance for archaeology, prehistory, history, literature, art or science. -
Guidelines for Reappraisal and Deaccessioning
Guidelines for Reappraisal and Deaccessioning Deaccessioning and Reappraisal Development and Review Team: Peter Blodgett, Huntington Library Jeremy Brett, University of Iowa Cathi Carmack, Tennessee State Library and Archives Anne Foster, National Parks Service Laura Uglean Jackson, University of W yoming (Chair) Chela Scott Weber, Brooklyn Historical Society Linda Whitaker, A rizona Historical Foundation, Arizona State University Marcella Wiget, Kansas State Historical Society Draft 7/12/11 0 TABLE OF CONTENTS Notes on Use of the Guidelines…………………………………………………………………………………………….2 Definitions …………………………………………………………………………………………………………………………….3 Introduction…………………………………………………………………………………………………………………………..5 Key Concepts………………………………………………………………………………………………………………………...6 Step-by-Step Process for Reappraisal and Deaccessioning…………………………………………………….8 I. Rationale……… ………………………………………………………………………………………………8 II. Preparation…………………………………………………………………………………………………..8 III. The Reappraisal Process………………………………………………………………………………..9 IV. The Deaccessioning Process………………………………………………………………………….13 V. Evaluation……………………………………………………………………………………………………..17 Appendix A: Example Checklist and Forms……………………………………………………………………………..18 Appendix B: Donor Letter Information and Templates…………………………………………………………..23 Appendix C: Deed of Gift with Language Addressing the Possibility of Deaccession………………25 Appendix D: Reappraisal and Deaccessioning Bibliography…………………….……………………………..26 Appendix E: Sample Policies…………………………………………………………………………………………………..30 1 NOTES ON USE OF THE GUIDELINES