BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) Bid Document Tender for Underground Cable construction works KANNUR SSA Tender no:NWP-101A /U.G Cable/GEN/10-11/3 dated the 14.10.2010 O/o. The General Manager Telecom District, BSNL Bhavan, Kannur – 670 002. 1 Signature of bidder TABLE OF CONTENTS Section Content Page No. QUALIFYING BID DOCUMENT I. Notice Inviting Tender 3 II. Bid Form 5 III. Tenderer’s Profile 6 IV. Instruction to Bidders 8 V. General (commercial) conditions of the contract 17 VI. Special conditions of the contract 32 VII. Scope of Work and jurisdiction of Contract 42 VIII. UG Cable construction Specifications Separate Manual 47 IX. Material Security Bond Form 48 X. Agreement 49 XI. Letter of authorization for attending bid opening 51 XII. List of the documents to be submitted along with bid 52 XIII. Rate of Empty Cable drums 53 XIV. Declaration for EPF 54 XIV. Certificate for tender document downloaded from internet 54 XIV . No Relation Certificate 54 XIV Declaration in respect of Penalty imposed by PWD 54 XV. Annexure - I 55 FINANCIAL BID DOCUMENT XVI Schedule of rates (Annexure-II) 58 XVI Schedule of rates (Annexure-III) 58 XVII Financial Bid 62 2 Signature of bidder BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) Office of The General Manager Telecom, BSNL BHAVAN, Kannur. Section I Notice Inviting Tender Tender for Cable construction works NIT No. NWP-101 A /U.G Cable/GEN/10-11/ 3 Date of issue:14/10/2010 Properly sealed tenders (properly packed with PVC tape /Sealing wax) are invited for and on behalf of the Chairman and Managing Director, Bharat Sanchar Nigam Limited by the General Manager Telecom District, BSNl, Kannur-670002, from the contractors having required experience and valid EPF registration for laying under ground cable in various Divisions of Kannur SSA. 1. Name of work : Underground cable construction 2.. Area of contract & Eligible contractors : Bid Approximate Cost of Bid length of U/G Estimated cost of Security Sl.No Name of Division document in Cable to be laid work in Rs. (EMD) in Rs. in KMs. Rs. 1 DEP (NWO) Kannur 120 1704000 34100 520 2 DEP (NWO) Tellicherry 120 1704000 34100 520 3 DET (NWO) Kannur 120 1704000 34100 520 4 DET (NWO) Tellicherry 120 1704000 34100 520 5 DE (NWO) Kasaragod 72 1022400 20500 520 6 DE (NWO) Cherukunnu 120 1704000 34100 520 7 DE (NWO) Cheruvathur 42 596400 12000 520 8 DE(NWO) Kanhangad 84 1192800 23900 520 9 DE (NWO) Mattanur 120 1704000 34100 520 10 DE(NWO) Nileshwar 72 1022400 20500 520 11 DE (NWO) Payyanur 120 1704000 34100 520 12 DE (NWO) Sreekandapuram 120 1704000 34100 520 13 DE (NWO) Taliparamba 120 1704000 34100 520 3. Period of contract : One year from the date of agreement (until otherwise specified) or completion of work put to tender, whichever is earlier, in all divisions. 4. Date of effective of contract : With immediate effect from the date of agreement in all divisions. 5. Mode of payment : Tender document could be purchased by paying cost of bid document in cash or DD drawn in favour of Accounts Officer (Cash) ,O/o General Manager Telecom, Bharat Sanchar Nigam Limited, Kannur , payable at Kannur. Bid Security could be paid in the form of Crossed Demand Draft 3 Signature of bidder issued by a scheduled bank, drawn in favour of Accounts Officer (Cash), Bharat Sanchar Nigam Limited, Kannur, payable at Kannur. The tender form, downloaded from the site www.Keralatelecom.com may be submitted along with the DD towards the cost of tender document, drawn in favour of Accounts Officer (Cash) ,O/o the GMT,BSNL, Kannur payable at Kannur . 6. Tender document containing detailed description of work and Terms & conditions can be had from: Sub Divisional Engineer (Cable Planning-2), O/o the General Manager Telecom, BSNL Bhavan, South Bazaar ,Kannur-670002. 7. Sale of tender documents : 10.00 Hrs. to 17.00 Hrs on all working days up to 03/11/2010 8. Time and last date of submission of Bid : Upto 14.30 Hrs. on 04/11/2010 9. Time of Opening Qualifying and Financial Bid : At 15.00 Hrs. on 04/11/2010 10. Bid Document will not be sent by Post. 11. Submission of Tender: Tenders in prescribed form should be submitted in sealed covers superscribed as “Tender for Underground cable construction in ------------------ Division of Kannur SSA”. (Name of Division to be specified) and deposited in the Tender Box kept in this office for the purpose. No acknowledgement will be issued separately. The BSNL will not be responsible for any tender made over by hand to any official in this office. 12. BSNL reserves the right to engage more number of contractors depending up on the urgency of work . 13.Tender, which is not accompanied by the requisite Bid Security, shall be summarily rejected. Tender will not be accepted if received after the due date and time prescribed for its submission. The General Manager Telecom, BSNL, Kannur-670002 reserves the right to reject any or all tenders without assigning any reason what-so-ever. 14 . The rate quoted should be inclusive of all taxes except service tax and cess on service tax. 15. The contractor should intimate central service tax registration details in case he is a service tax payer as per rules . Asst. General Manager (CP), O/o the General Manager Telecom, BSNL Bhavan, Kannur – 670 002. Phone: 2703300: FAX : 2760022. 4 Signature of bidder SECTION II BID FORM Tender No NWP-101 A /U.G Cable/GEN/2010-11/3 Dated 14/10/2010 To The General Manager Telecom , Bharat Sanchar NigamLtd, BSNL Bhavan, Kannur -670 002. Dear Sir , Having examined the conditions of contract and specification including Financial Bid and Construction Practice Manual the receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the work U/G Cable construction work of ------------ Division in conformity with said drawings, conditions of contract and specification as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid . We undertake, if our Bid is accepted, we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by the Bid for a period of 240 days from the date fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the expiry of the period. Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. Date this----------day of ----------------------2010. Signature of Authorised Signatory ……………………….. In capacity of …………………………………………….. Duly authorised to sign the bid for and behalf of ………………………………… Witness:- Signature : Name : Address : 5 Signature of bidder SECTION - III TENDERER’S PROFILE Affix Photograph General : 1. Name of the tenderer / firm ........................................................... 2. Name of the person submitting the tender whose Photograph is affixed (In case of Proprietary / Partnership firms, the tender has to be signed by Proprietor / Partner only, as the case may be) 3. Address of the firm ............................................................................................................................................................................ ............................................................................................................................................................................ 4. Telegraphic/e-mail Address................................................................................................................................................... 5. Telephone No. (with STD code) Office …………………… Residence………………………….. Mobile………………………. 6. Registration & incorporation particulars of the firm : i) Proprietorship ii) Partnership iii) Private Limited iv) Public Limited (Please attach attested copies of documents of registration / incorporation of your firm with the competent authority as required by business law) 7. Name of Proprietor/Partner/Directors......................................................................................................... .................................................................................................................................................................. 8. Experience certificates (Two years experience) : 9. Permanent Income Tax number, Income Tax circle : 10. EPF registration No. : 11. Licence No. issued by Labour Officer: 12. Service Tax registration No. : 13. VAT/TIN registration No. : (Attested copies w.r.t. items 8 to 13 may please be enclosed) 6 Signature of bidder 14. Infrastructural capabilities: a. Capacity of trenching per day (in meter)............................................................................................. b. Capacity of pipe laying per day (in meter).......................................................................................... c. Capacity of pulling cable through duct per pipe per day .................................................................. d. Capacity of engaging mazdoors per day......................................................................................... e. Particulars of vehicles available with the tenderer : i. Type of Vehicle(s) ii Registration number f. Particulars of other machines