BHARAT SANCHAR NIGAM LIMITED (A Govt. of Enterprise) Office of the General Manager Telecom, Tiruvalla.

TENDER DOCUMENT FOR PROVIDING SERVICES OF HOUSE KEEPING

No.GNL/HK/2008-09/50 Dated at Tiruvalla the 17st April 2009.

Issued to:

……………………………………………………………

……………………………………………………………..

…………………………………………………………….

Cost: Rs. 564/

BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) Office of the General Manager Telecom, Tiruvalla.

TENDER NOTICE

No.GNL/HK/2008-09/50 Dated at Tiruvalla, the 17st April 2009.

Sealed Tenders in the prescribed form are invited on behalf of the Bharat Sanchar Nigam Limited ,from Well Reputed and Experienced Registered/Licenced agencies or Firms or Contractors or Labour Co-operative Societies for providing services for house keeping at various offices of & in SSA. Those who are having EPF Registration Code number only are eligible for participating in this tender. Descritption of work: Providing Services for house keeping involve the following works:- i) Carrying files from one office to the other ii) Despatch of letters iii) Serving refreshment during official meetings iv) Supply of drinking water to staff v) Taking Photostat copies vi) Sweeping of BSNL Buildings /Compound and scavenging work vii) Cleaning of office equipments including tables,chairs and racks etc and cleaning of windows etc. viii) Cleaning of Exchange equipments,electrical appliances like fans and lights and operating E/Alternators. ix) Any other miscellaneous type of work assigned by the officer-in-charge.

Cost of Tender Form : Rs. 564/-(Rs. 500/ +12.5% VAT + 1% CESS on VAT). Earnest Money Deposit : Rs-2000/- Last date of issue of Tender Form : Upto 1300 hours on 27.04.2009 1 pm Last date of acceptance of Tenders : Upto1300hours on 28.04.2009 1 pm Date and time of opening of tenders : 1500 hours on 28.04.2009 3 pm

In case the above dates happen to be holiday, it will be postponed to the next working day at the same time.

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1. The List of Stations where the services required are furnished in Annexure-1

2. Tender documents can be had from SDE (General) O/o GMT,CTO, Building Tiruvalla .The fee for tender document may be paid either in cash at the cash counter of this office (CTO Building, Tiruvalla) up to 12.30 hrs on all working days or in the form of crossed DD from any Scheduled/Nationalized Bank payable at in favour of Accounts Officer (Cash) O/o GMT, BSNL Tiruvalla. The tender documents may be collected by the authorized person on production of necessary authorizing letter alongwith the proof of payment. Tender forms can be downloaded from the website of Telecommunication in which case DD for Rs. 564 may be enclosed with the tender as the cost of tender form.

Fee for tender documents is neither transferable nor refundable.

The rate arising out of this Tender shall be valid for the period upto 1 year from the date of execution of the agreement which shall be extendable for 1 more year if the performance is found satisfactory and agreeable to the contractor .

3. Tender should be sent in SEALED ENVELOPES prominently superscribed “TENDER FOR PROVIDING SERVICES FOR HOUSE KEEPING” and should be addressed to Smt T. K. Santhakumari, AGM (Admn), O/o GMT, Tiruvalla. Tenders should be sent by registered post with AD or should be dropped in the tender box available in the office of the undersigned. No separate acknowledgement will be made. Tenders received in unsealed covers and those received late will be rejected. Only one tender should be included in one cover. The tenders will be opened O/o AGM, Admn Tiruvalla at by the undersigned or any other person as may be authorized by the GMT,Tiruvalla on his behalf, in the presence of the tenderers or their authorized representatives as may be present on the occasion.

4. The bidders shall submit the following documents in the tender /bid as proof of their eligibility. i) EMD in the form of cash receipt/bank DD ii) Documents showing EPF Registration. iii) Documents showing the registration with TAX/Labour Depaertments. iv) Tenderer will have to furnish PAN/GIR No. in the Tender Form and also in the bill.

Originals of the above documents, when called for should be submitted.

Signature of Bidder

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5. JURISDICTION OF THE CONTRACT:

Jurisdiction of the contract shall be Divisionwise and list of BSNL buildings in Division is given in annexure. If any addition of Telecom building is planned the same shall be included in the vicinity of concerned Division, keeping in view of logistic of carrying out the work.

6. QUOTING OF RATES:

6.1 The rate should be quoted both in figures and words in English in the Tender form. The rates should be quoted exclusive of Service Tax.

6.2 The BSNL shall not be responsible for any escalation in cost of labour or materials, machinery ,equipment etc. what-so-ever or any increase in any duties, levies, or taxes in respect thereof what-so-ever and the Contractor’s rates during the period of validity and the Contractor’s obligation shall remain unaffected by such escalation.

7. EARNEST MONEY DEPOSIT:

7.1 Each tender should contain an EMD of Rs.2000/- (Rupees Two Thousand only). This amount can be remitted at the cash counter of the O/o GMT, CTO Building,Tiruvalla upto 12.30 hours on any working day upto in cash or by crossed DD drawn in favour of the Accounts Officer (Cash) O/o GMT,Tiruvalla obtained from any scheduled/Nationalised bank and payable at Tiruvalla. The cash receipt/DD should be attached alongwith the tender. Tenders without proper EMD will be rejected outright.

7.2 The tender offer shall remain open for acceptance for 180 days from the date of opening of the tender. The EMD will be forfeited to the company or BSNL in case, after submitting the tender, the tenderer withdras his offer or fails to execute the agreement when called for to do so.

7.3 The EMD of the tenderers whose tenders are not accepted will be refunded after finalisation of the tenders.

Signature of Bidder

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8. The company or BSNL will have the full right to reject any or all the tenders without assigning any reason whatsoever and is not bound to accept the lowest tender. The BSNL also reserves the right to award the contract to more than one contractor. Any tender which does not satisfy the terms and conditions set out in the tender notice is liable to be rejected,

9. SECURITY DEPOSIT:

9.1 The successful tenderer will have to remit an amount equivalent to 5% of the monthly estimated cost of tender as security Deposit. This amount may be remitted by cash/DD. .The EMD of the successful tenderer will be adjusted against security deposit.

9.2 Security deposit is to ensure faithful performance of the contract during the period including warranty period. If the contractor fails or neglect to perform any of his obligation under the contract, it shall lead to forfeiture of security deposit in part or full.

9.3 Security deposit shall be liable for appropriation/adjustment against compensation for interruption of service rendered, or cost of materials or stores lost or damaged while carrying out the work, or cost of materials or stores not returned to the BSNL on completion of work, or cost of defective components, spares or tools towards damage of other utility services while carrying out the work or any claim against the contractor for the payment of money arises out of or under this contract, which the contractor does not meet directly or through the running/final bills payable to him.

9.4 The performance security deposit will be discharged by the contractor after the completion of the supplier’s performance obligation, including any warranty obligations under the contract.

9.5 All the compensation/other sum of money payable by the contractor under the terms of this contract may be deducted from the security deposit or any sum which may be due or may become due to the contractor by the BSNL on any account whatsoever. In the event of the security being insufficient or if no security deposit has been taken from the contractor, then the balance or the total sum recoverable as the case may be shall be deducted from any sum then due or which at any time thereafter may become due to the contractor under this/any other contract with BSNL .If this sum is not sufficient to cover the full amount recoverable, the contractor shall pay to BSNL on demand the balance remaining dues.

Signature of Bidder

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10. Performance security: a) The contractor shall permit the company, at the time of making any payment to him for work done under the contract, to deduct such sum in addition to the sum already deposited as security deposit (due to conversion of bid security), an amount to the tune of 5% of monthly bills. b) The proceeds of the performance security shall be payable to the company as compensation for any loss resulting from the contractor's failure to complete its obligation under the contract. c) The performance security deposit shall be refunded after the expiry of 4 months after termination of contract provided there are no recoveries to be made arising out of poor quality of work, incomplete work and/or violation of any terms and conditions of the contract as stipulated in the bid document. d) No interest will be paid to the contractor on the security deposit.

11. The successful tenderer will have to execute an agreement, after remitting the security deposit, in a stamp paper worth Rs. 50/- (Rupees Fifty only) at his own expenses. After executing the agreement , the approved rate and contract shall be valid upto ONE year from the date of execution of the agreement.

11.1 The agreement shall accompany the tender documents signed on all pages by the successful tenderer in token of having read and understood the clauses of the tender documents.

11.2 The successful tenderer has to give an undertaking in the prescribed proforma given in Annexure -2 duly attested by a Magistrate/Executive Magistrate.

12. The EMD and SD will not bear any interest.

13. METHOD AND MANNER OF PERFORMANCES:

13.1 The contractor shall be an independent contractor and have complete charge of the men/women engaged in the performance of the works. The contractor shall perform the works in accordance with the terms, conditions and specification contained in the tender documents.

13.2 The contractor shall execute the work in the best and most substantial workman like manner during the period of contract. The contractor shall not employ on the works any unfit person or any one not capable or not properly qualified to properly perform the work assigned to him.

Signature of Bidder

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-6- 13.3 The contractor shall dismiss or remove from the site of the work any person or persons in the contractor’s employment in connection with the work, who may be incompetent or misconduct himself.

13.4 The works mentioned in Sl. No. VI and VII of description of work (Page 1) should be completed before starting of working hours ie. 0930 hours on all working days.

14. SUB-CONTRACTS:

14.1 The contractor shall not assign ,sub contract or subject the whole or any part of the work covered by the contract or any benefit thereof without the prior written approval.

14.2 The assignment or sub-contracting of any such work , if permitted shall not relieve the contractor of any of his liabilities in concern with the work covered by the contract. The contractor shall be and remain primarily and principally liable to the BSNL in terms thereof and for the due fulfillment of the contracted works, any assignee or sub-contractor being regarded merely as the agency of the contractor.

15. PARTNERSHIP FIRMS:

15.1 Where the contractor is a pertnership firm,the previous approval in writing shall be obtained before any change is made in the constitution of the firm or transferring the business to another person or company.

15.2 In the event of the contractor , with such consent aforesaid, transferring the business during the period of this contract,the contractor shall make it one of the terms and stipulations of the contract for the transfer of his properties and business, that such other person or company, shall continue to perform the duties or engagements of the contractor under this contract and be subject to his liabilities there under.

16. CHANGES AND EXTRA WORK:

16.1 In the contract , the following expressions shall have the meaning hereby respectively assigned to them. (a) ‘CHANGE’ as used herein means a substitution for , or omission of any work or other requirements within the general scope of the work, for which the performance of or compliance with which is contemplated by the contract documents.

(b) “EXTRA WORK’ as used herein means any work or compliance with any requirements,other than a change which is not, expressly or impliedly contemplated by the contract documents, and which is necessary to be performed for the proper completion of the contracted work.

Signature of Bidder

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16.2 Any work or operation which shall be necessarily incidental to the proper performances of any item or work or part thereof shall be deemed to have been by implication provided for in the relevant item of work or part thereof and shall not constitute extra work. Any extra quantity of work already awarded will not come within the scope of “Extra work”.

16.3 For extra work which is not covered within the scope of this contract, the contractor will receive extra compensation on the basis of a lump sum unit price as may be agreed upon in advance.

16.4 If the altered, additional or substituted work includes any work for which rates are not specified in the contract and cannot be derived from similar class of work in the contract , then such work shall be carried out at the prevailing market rates where the work was done, and this rate shall be communicated in writing.

17. LABOUR WELFARE AND FAIR WAGES:

17.1 The contractor shall comply with the provisions of the payment of wages Act 1936, Minimum wages Act 1948,Employees liability Act 1938, Workmen’s Compensation Act 1923, Industrial dispute Act 1947, Maternity benefit Act 1964 and the contractor’s Labour (Regulation and Abolition) Act 1970 or the modifications thereof or any other laws relating thereto and the rules made there under from time to time. The regulation aforesaid shall be a part of this contract and any breach thereof shall be deemed to be a breach of this contract. Tenders not confirming to the above requirement are liable to be rejected. 17.1 (b) The minimum wages for the workers will be fixed as prescribed by Labour Officer Pathanamthitta. The effect of any VDA variation declared by Labour Officer Pathanamthitta is also to be provided to the worekrs employed in this contract. Any additional burden in this regard is to be born by the contractor himself. 17.2 The contractor shall fulfill/comply with the provisions of EPF & Misc. Provisions Act 1952 & Employees’ Provident Fund Scheme 1952 in respect of labourers/employees engaged by them for performing the works of BSNL.Those who are having the EPF registration code number only eligible to participate in the tender. 17.3 The contractor shall obtain a valid labour licence under the Contract Labour (R&A) Act 1970 and the Contract Labour (Regulation and Abolition) Central Rules 1971,and submit to the Principal Employer on the next month alongwith the 1st bill, and continue to have a valid licence until the completion of work. The Contractor shall also abide by the provision of the Child labour (Prohibition and Regulation) Act 1986. Any failure to fulfill this requirement shall attract the penal provision of this contract arising out of the resultant non-execution of work. 17.4 The Officer-in-charge shall have the right to deduct from the money due to the contractor any sum required or estimated to be required for making good the loss suffered by the BSNL due to a worker or workers employed for the work , the reasons of non-fulfillment of various Labour welfare Acts and Labour Regulations which are in force in the Union of India from time to time , non-payment wages or of deductions made from his or their wages which are not justified .The contractor shall indemnify BSNL against payment to be made under for the observance of the laws cited in the aforesaid clause, contained in this Section of the Tender document.

Signature of bidder

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-8- 17.5 As per the agreement, BSNL shall not be responsible for any of the claims or liabilities of any of the workers, labourers or employees who may be engaged by the contractor for conducting the House Keeping Services and auxiliary works in respect thereof.

17.6 BSNL will not be responsible for any of the liabilities, claims or protection covered under any of the provisions contained in the law of land in respect of labour, employees and workers who may be engaged in House Keeping Services, including he contractor.

18. WORKMEN’S COMPENSATION:

18.1 In every case in which by virtue of the provisions of the Workmen’s Compensation Act 1923, BSNL is obliged to pay compensation to a workman, employed directly or indirectly by the contractor for executing the work. BSNL will recover the amount of the compensation so paid from the contractor, and without prejudice to the rights of the BSNL under the said Act. ,BSNL shall be at liberty to recover such amount or any part thereof by deducting it from the Security deposit or from any sum due by BSNL to the contractor whether under this contract or otherwise. BSNL shall not ,normally, implicate itself in such cases., made against it under the said Act. However, to up-hold the interest of BSNL, if it is required to do so, the contractor shall provide to BSNL full security for all costs for which BSNL might become liable in consequence of contesting such claim.

18.2 The labourers, workers, employees including the contractor are not at all entitled to get any of the benefits,claims or liabilities including civil,criminal , tortuous liabilities contained in the various provisions of the law of land from BSNL.

18.3 The contractor alone is fully responsible for whatever damages,losses etc. that may be incurred in conducting the services.

18.4 BSNL can suggest the contractor for taking insurance cover for the liabilities, losses and/or damages etc for the articles and persons for his own protection .However , this suggestion of BSNL must not be construed as taking any responsibility on the same and hence BSNL will not be in the party array. The responsibility of taking insurance cover for such liabilities ,losses and/or damages for the articles and persons will solely rest with the contractor and BSNL has no stake in it.The insurance cover, however, will be restricted to the employees, and the articles of the contractor and not for the assets of BSNL or BSNL personnel.

18.5 In the event of there being any loss or damages caused to BSNL or BSNL personnel during the tenure of the contract period, the contractor is liable to compensate for such losses or damages to BSNL.

Signature of bidder

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18.6 The contractor shall have to take safety measures for his labourers, workers etc. who may be engaged by the contractor.

19. TAXES AND DUTIES:

19.1 Contractor shall pay all Levies, Fees, Royalties and duties payable under the provisions of statute, Rules or regulations of the Central/State Government or Local Bodies arising out of the contract or by virtue of the contract or incidental to the Contract in respect of the works or operation(s) or any part thereof to be performed by the contractor. The contractor shall allow the ‘BSNL’ to recover such taxes and duties from his bills payable and indemnify and keep indemnified the ‘BSNL’ from and against the same or any default by the contractor in the payment thereof.

20. MATERIALS SUPPLIED BY THE ‘BSNL’

The required materials will be supplied by BSNL. All materials supplied to the contractor by the ‘BSNL’ shall remain the absolute property of ‘BSNL’ and shall not be removed from site of the work except for use in the work and shall be at all times open to inspection by the Officer-in- Charge or any of his authorized representatives. Any such material remaining unused at the time of the abandonment, completion or determination of the contract shall be returned to the Officer-in- charge at the site.

21. PAYMENT OF BILLS:

21.1 The contractor shall submit Bills to the concerned DE's, before 5th of each month, who shall forward the same to GMT, Tiruvalla. The Accounts Officer will make the payments to the Contractor against the bills after verification.

21.2 Each claim bill of the contractors must accompany the (i) list showing the details of labourers/employees engaged, (ii) duration of their engagement, (iii) the amount of wages paid to such labourers/employees for the duration in question,(iv) amount of EPF contributions (Both employer’s & Employees’ contribution) for the duration of engagement in question , paid to the EPF Authorities, (v) copies of authenticated documents of payments of such contribution of EPF Authorities and (vi) a declaration from the contractors regarding compliance of the conditions of EPF Act, 1952.(vii) copies of authenticated documents of payment of Service Tax to the concerned Authorities.

21.3 Income Tax at the rate as applicable from time to time and surcharge thereto as applicable, will be deducted as tax source from the amount for which the bill has been passed, under relevant Income Tax Rules. The Accounts Officer will issue necessary Income Tax deduction certificate, detailing the amount so deducted as tax at source at the end of every financial year.

Signature of bidder

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21.4 All taxes, duties and levies payable under the provisions of statute, Rules or Regulations of the Central/State Government or Local Bodies arising out of the Contract in respect of the works or operation or any part thereof to be performed by the Contractor, as applicable of the amount for which the bill has been passed will be deducted at source, under relevant Government Rules from time to time. 21.5 The pre-receipted bills are to be submitted in TRIPICATE. The Accounts Officer, who at any period of time may be authorized by the ‘BSNL’, will make the payments by issuing account payee cheque drawn on State Bank. 21.6 The compensation for interruption of service rendered by the Contractor, or cost of materials or stores lost or damaged while carrying out the work or cost of defective components, spares or tools towards damage of other utility services while carrying out the work will be deducted from the bills submitted for payment. The Security Deposit shall be considered for adjustment against compensation/other sum due, only at the time of financial settlement of bills. 21.7 Service Tax payable under the provisions of Statute Rules will be paid by BSNL to the Contractor, in addition to the agreed amount. The Contactor should submit authenticated documents of payments of Service Tax to the BSNL, along with the bill of next month.

22. TERMINATION, OTHER THAN DUE TO THE DEFAULT OF CONTRACTOR:

22.1 The contract will be terminated at any time by written notice stating reasons for such cancellation or termination to the Contractor, in which event the Contractor shall be entitled to payment for work done upto the time of such cancellation. In all such cases, the written notice shall be served to the Contractor at least four weeks in advance from the probable date of cancellation/termination. No compensation shall be payable to the Contractor towards purchase and hire of manpower and other material for use in respect of the work. 22.2 If the ‘BSNL’ shall not require the whole work or part thereof to be carried out as specified in the Tender Document at any time, after the commencement of the work, the Contractor shall have no claim to any payment of compensation whatsoever on account of any profit or advantage which he might have derived from the execution of work in full, but which he did not derive in consequence of the full amount of the work not having been carried out.

23. DEMISE OF THE CONTRACTOR BEFORE FULFILLING THE CONTRACT:

23.1 Without prejudice to any of the rights or remedies under this contract, if the contractor expires, the contract will be terminated without forfeiting the Security Deposit to the ‘BSNL’ or any compensation to the Contractor, which does not amount to Breach of the contract. Any amount payable to the ‘BSNL’ under this contract shall be recoverable from any payment due to him or from the Security Deposit.

Signature of bidder

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23.2 Contractor’s legal heirs/representatives shall not without the consent in writing of the Officer-in-Charge, have the right to continue to perform the duties or engagements of the Contractor or under the contract, in case of death. In all cases proof of death and other relevant documents to this effect shall be submitted to the Office-in- Charge in writing.

24. PENALTY FOR BREACH OF CONTRACT:

24.1 When the Contractor has made himself liable for action under any of the aforesaid reasons, the Office-in Charge for and on behalf of the ‘BSNL’ shall have powers.

i) To terminate or rescind the contract as aforesaid after proper notice (of which termination or recession order in writing to the Contractor by the Office-in charge shall be conclusive evidence). Upon such determination or recession the Security Deposit remitted by or recovered from the Contractor under the contract shall be forfeited and shall be absolutely at the disposal of ‘BSNL’. ii) To measure up the quantum of work completed in all respect of the Contractor after giving notice to the Contractor, and to take such part thereof as shall be unexecuted out of his hands and to give it to another Contractor to complete, in which case the Earnest Money Deposit and Security Deposit submitted by the former Contractor shall be forfeited and shall be absolutely at the disposal of the ‘BSNL’.

(iii) To debar the Contractor from participating in any of the tenders, pertaining to that Division in case the Breach of Contract is being committed for first time, or that pertaining to all the Divisions under the jurisdiction of a Deputy General Manager/ Area Manager, in case the Breach of Contract is being committed for second time or further, for a period of one year from the date of issue of termination or recession order by the Officer-in- Charge.

24.2 In any case in which any of the powers conferred upon the Officer-in-Charge by the above clause, shall have become exercisable and the same shall not be exercised, the non-exercise thereof shall not constitute a waiver of any of the conditions thereof and such powers shall not withstanding be exercisable in the event of any future case of default by the Contractor and the liability of the Contractor for compensation shall remain unaffected.

24.3 The Contractor whose work has been terminated or reseinded due to breach of contract and carried out through another Contractor shall not have any right to initiate any legal proceedings to stall the work. Upon receiving the termination or rescission order in writing, under the hand of the Officer-in-Charge, the Contractor shall return the unused materials supplied by the ‘BSNL’ shall be recovered from the Contractor as per the Clause, contained in the section of the Tender documents.

Signature of bidder

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24.4 In the event of any one or more of the courses of action, that may be adopted by the Officer-in-Charge, in accordance with the aforesaid, clauses contained in this Section of the Tender Document, the Contractor shall have no claim for compensation towards any loss sustained by him by reason of having purchased or procured any materials or entered into any engagements or made any advances on account of the execution of the work or the performance of the contract.

24.5 In the event of failure on the part of the contractor to carry out the particular work assigned to a particular station/unit or for any unsatisfactory performance reported from any of the unit a penalty of Rs-100/- per station in respect of items of work under Sl No. I(A),(B) &(C) of the annexure and Rs-200/- per day per unit in respect of items of work under Sl. No. 2&3 will be deducted from the monthly bill paid to the contractor.

25. ARBITRATION

25.1 In the event of any question, dispute of difference arising under this Tender or in any connection there-with except as to matter the decision of which is specifically provided under this Tender, the same shall be referred to the sole arbitration of General Manager Telecom, Tiruvalla or some other person appointed by the General Manager Telecom, Tiruvalla.

25.2 There will be no objection to any such appointment that the Arbitrator is Government servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as Government servant he has expressed views on all or any of the matter under dispute. The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reason, whatsoever, General Manager Telecom,Tiruvalla shall appoint another person to act as arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.

25.3 The arbitrator may from time to time with the consent of parties enlarge the time for making and publishing the award. Subject to the aforesaid Indian Arbitration Act 1940 and the Rules made thereunder, any modification thereof for the time being in force shall be deemed to supply to the arbitration proceeding under this clause. The venue of the arbitration proceeding shall be the Office of the General Manager Telecom, Tiruvalla or such other places as the arbitrator may decide.

26. The near relatives of all BSNL employees (Non executive employees working in Pathanamthitta SSA and Executive employees (also called Group A & Group B Officers working in Pathanamthitta SSA) either directly recruited or on deputation are prohibited from participation in the tender. The near relatives for this purpose are defined as:

Signature of bidder

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(a) Members of a Hindu undivided family (b) They are husband and wife (c) The one related to the other in the manner as father,mother,son(s) & Son’s wife (Daughter-in-law),daughter(s) & Daughter’s husband (son-in-law) brother(s) & Brother’s wife,sister(s) & sister’s husband (brother-in-law) .

A certificate to this effect be given in the prescribed proforma enclosed.

27. The Tenderer has to sign in all pages of Tender documents as a token of having read, understood and accepted all the terms and conditions of the contract/Tender. He has to submit the entire tender document while bidding.

Sd/- (T.K. Santhakumari) Asst. General Manager (Admn) O/o GMT,Tiruvalla

Signature of bidder

TENDER FORM

From ------To The Asst. General Manager (Admn), O/o G.M. Telecom, BSNL, Tiruvalla.

Sir, Sub: Tender for providing services for house keeping. Ref: Tender Notice No.GNL/HK/2008-09/ 50 dtd 17/04/09

With reference to the Tender No. cited above, the rate quoted is as follows:

EPF Registration No.

Description of Work Name of Division Amount quoted for one month(Excluding Serviice Tax) (In figures & Words) Sweeping of all BSNL installation buildings including compound, gardening work, Cleaning of wash basins,toilets and urinals. Rs...... Miscellaneous work in exchanges including cleaning of equipments, battery, Power plant, other house (Rupees...... keeping activities & Misc. work ...... assigned by the officer in charge...... Misc.work in offices such as cleaning ...... and dusting of furnitures, cleaning of ...... Only) lights, fans, windows, computers, glasses,carrying files from one office to other,despatch of letters, taking Photostat copies, serving light refreshment, preparing and supplying of boiled drinking water to staff etc. and any other work assigned by the officer in charge

Documents to be attached: 1) EMD in the form of Cash receipt/ bank DD 2) Documents showing EPF registration Yours faithfully 3) Documents showing registration with Tax/ Labour Departments 4) Documents showing PAN/GIR No. Signature: Date : Name : Address :

Certificate of Non-participation of near relatives in the Tender called for, for Providing Services of House Keeping in Pathanamthitta SSA vide GNL/HK/2008- 09/50 dtd 17.04.2009 as required under clause 26 of Bid document)

CERTIFICATE

I……………………………………...……………………………...... Son/Wife of

……………………………………………………………...... Residing at……………………………………...... …………………………………

...... ……………… hereby declare that none of any relative(s) as defined in Clause 26 of the Tender Document is /are employed in BSNL unit as per details given in tender document. In case at any stage , it is found that the information given by me is false/incorrect, BSNL shall have the absolute right to take action as deemed fit without any intimation to me.

Signed…………………………………….

Name (capital letters) :

Addrerss :

Date:

ANNEXURE-1

Name of Divisions

Division No.1 -- Adoor Telecom Division (Adoor and Pandalam area)

LIST OF BSNL INSTALLATION/ OFFICES IN EACH DIVISION

Division No.1 ---- Adoor Telecom Division

1) ADOOR TELEPHONE EXCHANGE 2) ADOOR CUSTOMER SERVICE CENTRE 3) ADOOR SDE (WEST) OFFICET 4) ADOOR SDE (EAST) OFFICE 5) ELAMANNOOR TELEPHONE EXCHANGE 6) TELEPHON EXCHANGE 7) EZHAMKULAM SDE OFFICE 8) KALANJOOR TELEPHONE EXCHANGE. 9) KILIVAYAL TELEPHONE EXCHANGE. 10) TELEPHONE EXCHANGE 11) TELEPHONE EXCHANGE 12) TELEPHONE EXCHANGE 13) TELEPHONE EXCHANGE 14) PUTHUVAL TELEPHONE EXCHANGE 15) BTS 16) MANNADY DLC 17) PARAKUTTAM DLC 18) THUVAYOOR DLC 19 TELEPHONE EXCHANGE 20 TELEPHONE EXCHANGE 21 PALLICKAL TELEPHONE EXCHANGE 22 PANDALAM TELEPHONE EXCHANGE 23 PANDALAM CUSTOMER CARE CENTRE 24 PANDALAM SDE (EXTERNAL) OFFICE 25 TELEPHONE EXCHANGE 26 KUNDOM MALANADA DLC 27 MUDIPURA DLC 28 MUDIYOORKONAM DLC 29 PERUMPULICKAL DLC 30 THENGAMOM DLC 31 ULANADU DLC

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Annexure-2

U N D E R T A K I N G

This deed of undertaking executed on this______day of ------Two thousand and ------by (Name of sole proprietor/ partner/ Director / authorised representative, the Firm, Company, Trust, Society etc.)------S/O ------residing at...... on behalf of said M/s ------(Name of the Firm, Company, Trust, Society, etc.) having its office at------and duly authorised to sign, file and verify present undertaking by the said ------(Name of the Firm, Company, Trust, Society, etc.) in favour of Bharat Sanchar Nigam Limited, a Government of India Undertaking having its Registered Office at Statesman House, B-148, Barakhamba Road, New Delhi and local office at Tiruvalla hereinafter called BSNL)(which terms shall mean and include its successors, administrators, heirs and assigns.

Whereas M/S BSNL invited bids for providing house keeping services, I/We participated in the bidding process and emerged as successful bidder with respect to Tender No.------. I/ We ------acknowledge that I/We have fully understood and are aware of the terms & conditions of the Tender/ Contract and do hereby unequivocally and unconditionally undertake and declare that :

(i) I/ We ------...... shall comply with all the Rules/ Regulations/ Laws/ Government instructions/ status etc. that are applicable/ will be made applicable and or are aimed to protect the interest of the workers/ employees engaged by me / us in the past and during the course of performance of the contract with BSNL. Contd on page-2-

-2- (ii) I/We shall fully protect, indemnify and hold harmless BSNL and its employees, officers, Directors, agents or representatives from and against any and all liabilities, losses, actions, judgments, damages, fines, penalties and costs (including legal costs and disbursements ) arising from or relating to: (iii)Any breach/ violation of any direction, order from any governmental authority any provisions of the labour laws or any other laws, statute or regulation that are ‘or’ will be aimed to protect the interest of the workers/ laborers engaged by the contractor in past and during the course of this contact OR Any other payments, claims ‘or’ liability that may arise for ensuring compliance of the provisions of any of the labour laws or any other laws, etc. OR Any other claim made by any third party in connection with any violation of any of the laws, guidelines, instruction, etc. In witness whereof this undertaking has caused on the ------Day------Month of ------2009. .

Date: Place:

(Signature:------) Name :------Address: WITNESS : 1. ………………………………..

2. ………………………………….

Attested by Magistrate/Exe. Magistrate

Seal

Adoor division (continued in the next page)

Sl Description of Work ADO ADO ADO ADO EMR EZM EZM KJR KVLKDNPKD PZK PGD PVL KDL MNDYPKTMTVYR No. TE CSC SDE SDE TE TE SDE TE TE TE TE TE TE TE BTS DLC DLC DLC W(O) E(O) (O) 1(A)Sweeping of floor (Approximate 891 165 450 125 181 108 125 69 68 325 160 150 162 150 NA NA NA NA Area in Sq.Mtr)& Compound of of BSNL Bldgs & gardening Works 1(B)Cleaning of Wash basins, Urinals,Toilets etc.. All All All All All All All All All All All All All All - - - - 1( C Dusting of all furnitures including Tables,Chairs,File Racks, Cleaning of Electrical appliance Like Fans, lights etc. Preparing All All All All All All All All All All All All All All - - - - Boiled water for drinking etc.

2(A)Cleaning of TE eqpts.,Battery& Power plant and other house Keeping activities. Nil Nil Nil Nil Nil Nil Nil 1 Nil Nil Nil Nil Nil 1 1 1 1 1 Unit Unit Unit Unit Unit Unit 2(B)Providing H/Keeping such as carrying files from one office to to other, Preparing & Supply of Boiled drinking water to staff, Despatch of letters,taking photo 1 1 1 1 1 Nil 1 Nil 1 1 Nil 1 1 Nil Nil Nil Nil Nil stat copies,serving light refresh- Unit unit Unit Unit Unit Unit Unit Unit Unit Unit ments during official meeting & Other H/K activities. 3 Other House Keeping activities 1700 1700 1700 To To To Nil Nil 0900 Nil Nil Nil Nil 0900 Nil Nil Nil Nil 0900 Nil Nil Nil Nil Nil

Note:- 1. 1(A),1(B) & 1(C ) -- Works to be completed before 0930 hours on all working days 2. 2(A) & 2(B) -- Works to be completed during office hours on all working days 3. Supply of drinking water means boiling of water and supplying to officers and staff before 1030 hours on all working days as per existing practice. ADOOR DIVISION ( continued from previous page )

Sl Description of work KBN KNA PCK PDMPDM PDM TMP KMLDMDPMDKPPKTGMULND No TE TE TE TE CSC SDE TE DLC DLCDLCDLCDLCDLC Extnl 1(A) Sweeping of floor (Approx. area 287 189 189 547 145 NA 110 NA NA NA NA NA NA In Sq Mtr ) & Compound of BSNL Bldgs & Gardening works 1(B) Cleaning of toilets,wash basins, Urinals . All All All All All All All- ----

1(C )Dusting of all furnitures including tables,chairs,file racks,windows & computers etc. Cleaning of All All All All All All All------electrical appliances like lights, fans etc.Preparing of boiled water For drinking 2(A) Cleaning of TE Equipments , battery & Power plant & other House keeping activities. Nil Nil Nil Nil Nil Nil 1 1 1 1 1 1 1 Unit Unit Unit UnitUnitUnitUnit 2(B) Providing housekeeping such as carrying files from one office to other,preparing & supply of Drinking water to staff,despatch 1 1 Nil 1 1 1 Nil Nil Nil Nil Nil Nil Nil Of letters,taking photostat copies unit Unit Unit unit unit Serving of light refreshments during Official meeting & other House Keeping activities. 3 Other house keeping activities.. 1700 1700 1700 Nil To To Nil Nil Nil To Nil Nil Nil Nil Nil Nil 0900 0900 0900 Note: 1 1(A),1(B) & 1(C ) ------Works to be completed before 0930 hours . 2 2(A) & 2(B) ----- Works to be completed during office hours. 3 Supply of drinking water means boiling of water and supplying to officers and staff before 1030 hours as per existing practice.