BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) Office of the General Manager Telecom, Tiruvalla. TENDER DOCUMENT FOR PROVIDING SERVICES OF HOUSE KEEPING No.GNL/HK/2008-09/50 Dated at Tiruvalla the 17st April 2009. Issued to: …………………………………………………………… …………………………………………………………….. ……………………………………………………………. Cost: Rs. 564/ BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) Office of the General Manager Telecom, Tiruvalla. TENDER NOTICE No.GNL/HK/2008-09/50 Dated at Tiruvalla, the 17st April 2009. Sealed Tenders in the prescribed form are invited on behalf of the Bharat Sanchar Nigam Limited ,from Well Reputed and Experienced Registered/Licenced agencies or Firms or Contractors or Labour Co-operative Societies for providing services for house keeping at various offices of Adoor & Pandalam in Pathanamthitta SSA. Those who are having EPF Registration Code number only are eligible for participating in this tender. Descritption of work: Providing Services for house keeping involve the following works:- i) Carrying files from one office to the other ii) Despatch of letters iii) Serving refreshment during official meetings iv) Supply of drinking water to staff v) Taking Photostat copies vi) Sweeping of BSNL Buildings /Compound and scavenging work vii) Cleaning of office equipments including tables,chairs and racks etc and cleaning of windows etc. viii) Cleaning of Exchange equipments,electrical appliances like fans and lights and operating E/Alternators. ix) Any other miscellaneous type of work assigned by the officer-in-charge. Cost of Tender Form : Rs. 564/-(Rs. 500/ +12.5% VAT + 1% CESS on VAT). Earnest Money Deposit : Rs-2000/- Last date of issue of Tender Form : Upto 1300 hours on 27.04.2009 1 pm Last date of acceptance of Tenders : Upto1300hours on 28.04.2009 1 pm Date and time of opening of tenders : 1500 hours on 28.04.2009 3 pm In case the above dates happen to be holiday, it will be postponed to the next working day at the same time. Contd on page-2 -2- 1. The List of Stations where the services required are furnished in Annexure-1 2. Tender documents can be had from SDE (General) O/o GMT,CTO, Building Tiruvalla .The fee for tender document may be paid either in cash at the cash counter of this office (CTO Building, Tiruvalla) up to 12.30 hrs on all working days or in the form of crossed DD from any Scheduled/Nationalized Bank payable at Thiruvalla in favour of Accounts Officer (Cash) O/o GMT, BSNL Tiruvalla. The tender documents may be collected by the authorized person on production of necessary authorizing letter alongwith the proof of payment. Tender forms can be downloaded from the website of Kerala Telecommunication in which case DD for Rs. 564 may be enclosed with the tender as the cost of tender form. Fee for tender documents is neither transferable nor refundable. The rate arising out of this Tender shall be valid for the period upto 1 year from the date of execution of the agreement which shall be extendable for 1 more year if the performance is found satisfactory and agreeable to the contractor . 3. Tender should be sent in SEALED ENVELOPES prominently superscribed “TENDER FOR PROVIDING SERVICES FOR HOUSE KEEPING” and should be addressed to Smt T. K. Santhakumari, AGM (Admn), O/o GMT, Tiruvalla. Tenders should be sent by registered post with AD or should be dropped in the tender box available in the office of the undersigned. No separate acknowledgement will be made. Tenders received in unsealed covers and those received late will be rejected. Only one tender should be included in one cover. The tenders will be opened O/o AGM, Admn Tiruvalla at by the undersigned or any other person as may be authorized by the GMT,Tiruvalla on his behalf, in the presence of the tenderers or their authorized representatives as may be present on the occasion. 4. The bidders shall submit the following documents in the tender /bid as proof of their eligibility. i) EMD in the form of cash receipt/bank DD ii) Documents showing EPF Registration. iii) Documents showing the registration with TAX/Labour Depaertments. iv) Tenderer will have to furnish PAN/GIR No. in the Tender Form and also in the bill. Originals of the above documents, when called for should be submitted. Signature of Bidder Contd on page-3 -3- 5. JURISDICTION OF THE CONTRACT: Jurisdiction of the contract shall be Divisionwise and list of BSNL buildings in Division is given in annexure. If any addition of Telecom building is planned the same shall be included in the vicinity of concerned Division, keeping in view of logistic of carrying out the work. 6. QUOTING OF RATES: 6.1 The rate should be quoted both in figures and words in English in the Tender form. The rates should be quoted exclusive of Service Tax. 6.2 The BSNL shall not be responsible for any escalation in cost of labour or materials, machinery ,equipment etc. what-so-ever or any increase in any duties, levies, or taxes in respect thereof what-so-ever and the Contractor’s rates during the period of validity and the Contractor’s obligation shall remain unaffected by such escalation. 7. EARNEST MONEY DEPOSIT: 7.1 Each tender should contain an EMD of Rs.2000/- (Rupees Two Thousand only). This amount can be remitted at the cash counter of the O/o GMT, CTO Building,Tiruvalla upto 12.30 hours on any working day upto in cash or by crossed DD drawn in favour of the Accounts Officer (Cash) O/o GMT,Tiruvalla obtained from any scheduled/Nationalised bank and payable at Tiruvalla. The cash receipt/DD should be attached alongwith the tender. Tenders without proper EMD will be rejected outright. 7.2 The tender offer shall remain open for acceptance for 180 days from the date of opening of the tender. The EMD will be forfeited to the company or BSNL in case, after submitting the tender, the tenderer withdras his offer or fails to execute the agreement when called for to do so. 7.3 The EMD of the tenderers whose tenders are not accepted will be refunded after finalisation of the tenders. Signature of Bidder Contd on page-4 -4- 8. The company or BSNL will have the full right to reject any or all the tenders without assigning any reason whatsoever and is not bound to accept the lowest tender. The BSNL also reserves the right to award the contract to more than one contractor. Any tender which does not satisfy the terms and conditions set out in the tender notice is liable to be rejected, 9. SECURITY DEPOSIT: 9.1 The successful tenderer will have to remit an amount equivalent to 5% of the monthly estimated cost of tender as security Deposit. This amount may be remitted by cash/DD. .The EMD of the successful tenderer will be adjusted against security deposit. 9.2 Security deposit is to ensure faithful performance of the contract during the period including warranty period. If the contractor fails or neglect to perform any of his obligation under the contract, it shall lead to forfeiture of security deposit in part or full. 9.3 Security deposit shall be liable for appropriation/adjustment against compensation for interruption of service rendered, or cost of materials or stores lost or damaged while carrying out the work, or cost of materials or stores not returned to the BSNL on completion of work, or cost of defective components, spares or tools towards damage of other utility services while carrying out the work or any claim against the contractor for the payment of money arises out of or under this contract, which the contractor does not meet directly or through the running/final bills payable to him. 9.4 The performance security deposit will be discharged by the contractor after the completion of the supplier’s performance obligation, including any warranty obligations under the contract. 9.5 All the compensation/other sum of money payable by the contractor under the terms of this contract may be deducted from the security deposit or any sum which may be due or may become due to the contractor by the BSNL on any account whatsoever. In the event of the security being insufficient or if no security deposit has been taken from the contractor, then the balance or the total sum recoverable as the case may be shall be deducted from any sum then due or which at any time thereafter may become due to the contractor under this/any other contract with BSNL .If this sum is not sufficient to cover the full amount recoverable, the contractor shall pay to BSNL on demand the balance remaining dues. Signature of Bidder Contd on page-5 -5- 10. Performance security: a) The contractor shall permit the company, at the time of making any payment to him for work done under the contract, to deduct such sum in addition to the sum already deposited as security deposit (due to conversion of bid security), an amount to the tune of 5% of monthly bills. b) The proceeds of the performance security shall be payable to the company as compensation for any loss resulting from the contractor's failure to complete its obligation under the contract. c) The performance security deposit shall be refunded after the expiry of 4 months after termination of contract provided there are no recoveries to be made arising out of poor quality of work, incomplete work and/or violation of any terms and conditions of the contract as stipulated in the bid document. d) No interest will be paid to the contractor on the security deposit.