PROPOSED NEW RETREAT, PORTION 11 OF FARM 1674 AT BOSCHENDAL: PUBLIC PARTICIPATION PLAN

RevisedProposed Public Participation Plan as Part of the Basic Assessment Process for the Proposed 10/6/2020 Development of a “New Retreat” on a portion of Portion 11 of Farm 1674, (NOI Ref: 16/3/3/6/7/1/B4/12/1086/20)

Prepared by: Prepared for: Chand Environmental Consultants Boschendal (Pty) Ltd P.O Box 238, Plumstead, 7801 Helshoogte Road, Pniel Tel: 021 762 3060 www.boschendal.com Fax: 021 762 3240 www.chand.co.za

Specialists in Environmental Management and Research

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Contents

1. INTRODUCTION ...... 2 2. ASSUMPTIONS AND LIMITATIONS ...... 3 3. PROPOSED PRE-APPLICATION PUBLIC PARTICIPATION ACTIVITIES ...... 4 3.1 Identification of I&APs ...... 4 3.2 Public Review of Pre-Application Draft Basic Assessment Report ...... 4 4 PROPOSED POST-APPLICATION PUBLIC PARTICIPATION ACTIVITIES ...... 5 4.1 Public Review of Post-Application Draft Basic Assessment Report ...... 5 4.2 Notification of DEA&DP Decision ...... 6 5 CONCLUSION ...... 7 APPENDICES ...... 8 APPENDIX A: PRELIMINARY I&AP DATABASE ...... 8

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Proposed New Retreat, Portion 11 of Farm 1674 at Boschendal: Public Participation Plan Appendices

Appendix A Preliminary I&AP Database Appendix B Gantt Chart for Preliminary Programming of the Basic Assessment Process

Acronyms and Abbreviations BAR Basic Assessment Report BID Background Information Document DBAR Draft Basic Assessment Report DEA&DP Department of Environmental Affairs and Development Planning DHSWS Department of Human Settlements, Water and Sanitation EA Environmental Authorisation EAP Environmental Assessment Practitioner EIA Environmental Impact Assessment FBAR Final Basic Assessment Report HWC Heritage I&AP Interested and Affected Party NOI Notification of Intent NEMA National Environmental Management Act (No. 107 of 1998), as amended NHRA National Heritage Resources Act (No. 25 of 1999) NWA National Water Act (No. 36 of 1998), as amended PPP Public Participation Process

List of Tables Table 1 Summary of Proposed PPP Plan relative to Statutory Requirements ...... 7

Proposed New Retreat, Portion 11 of Farm 1674 at Boschendal: Public Participation Plan

REVISEDPROPOSED PUBLIC PARTICIPATION PLAN AS PART OF THE BASIC ASSESSMENT PROCESS F OR THE PROPOSED DEVELOPMENT OF A “NEW RETREAT” ON A PORTION OF PORTION 11 OF FARM 1674, PAARL (NOI REF: 16/3/3/6/7/1/B4/12/1086/20)

1. INTRODUCTION The Applicant proposes to convert existing derelict worker cottages into tourist accommodation and tourist facilities for the establishment of a Retreat for the Bertha Foundation on a portion of Portion 11 of Farm 1674 on the Boschendal Estate. The Department of Environmental Affairs and Development Planning (DEA&DP) has confirmed that Environmental Authorisation through a Basic Assessment process is required for the proposed development. The following Listed Activities of the Environmental Impact Assessment (EIA) Regulations, 2014 (as amended) may be relevant (noting that final applicability will be confirmed in the Application Form): • Activities 19, 12 and 48 of Listing Notice 1; and • Activities 6, 12, and 17 of Listing Notice 3.

The DEA&DP acknowledged receipt of the Notification of Intent (NOI) submitted by Chand in their letter dated 3 June 2020 and referenced 16/3/3/6/7/1/B4/12/1086/20.

The DEA&DP’s latest State of Disaster-related Circular dated 30 September 2020 (No. 0024/2020) still requires that a Public Participation Plan be submitted to the DEA&DP prior to the commencement of any public participation in order to ensure that reasonable notice is given to potential interested and affected parties (I&APs).

The Department of Environment, Forestry and Fisheries (DEFF) published revised EIA Directions for conducting EIAs and other permitting processes under the National State of Disaster and association lockdown conditions (i.e. the “revised EIA Directions”) on 5 June 2020, but the period in which they were effective has passed and no directions are currently in place. Therefore, no extensions under these directions are contemplated in this report and no extensions would be applied to post-application timeframes.

Relevant to this Basic Assessment process, there is also an Agreement for the One Environmental System whereby processes for a Water Use License Application (WULA) must be synchronized with the timeframes of the EIA Regulations, 2014 (as amended). There is also a Standard Operating Procedure (SOP), dated December 2015, between DEA&DP and Heritage Western Cape (HWC) which also advises on the process to be followed, with a lot of guidance on the PPP, for applications that trigger Section 38 (1) of the National Heritage Resources Act (No. 25 of 1999) (NHRA).

This PPP Plan is, therefore submitted to the DEA&DP in terms of the abovementioned Circular, Agreement on the One Environment System and SOP for feedback and advice.

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On a general note, the municipality within which the proposed development is located has a Gini coefficient of 0.621, which indicates a large degree of income inequality and, therefore, access to resources and information. The local nearby communities of Pniel, Kylemore, and Lanquedoc are relatively small communities with an estimated 497 households in Pniel2, 944 households in Kylemore3 and 946 households in Lanquedoc4 (as per the 2011 census, so numbers would likely be somewhat higher today). Most residents in the nearby local communities do not have access to the internet, but the large majority (averaging about 89%) has access to cellphones. Given that this data is from the 2011 census, there may be an improvement in the access to internet since then, but it is still important to make use of community structures to accommodate those potential I&APs who may not. All State Departments, registered heritage conservation bodies, and community leadership do, however, have access to the internet and are also able to receive emails and documents for download.

By way of an update, the pre-application Draft Basic Assessment Report (BAR) has been compiled and a few final edits are underway. It is anticipated that the BAR will be complete within the next few days and will then be ready for distribution upon receipt of the Department’s response to this Plan. In terms of the programming of the Basic Assessment process, a draft Gantt chart is included in Appendix B.

2. ASSUMPTIONS AND LIMITATIONS This report has been compiled with the following assumptions and limitations: • This PPP Plan has been devised at the beginning of the Basic Assessment process and, although certain issues and I&APs can be predicted, others will emerge through the process which may necessitate departure from this PPP Plan. Those departures would, however, be discussed with the DEA&DP prior to implementation and would relate to additional activities beyond those required in terms of Regulation 41 of the EIA Regulations, 2014 (as amended). • Additional meetings/engagement with certain I&APs or groups thereof may be required, however this would come to light through the process. Should any meetings be necessary, these would be done via video conference for as long as lockdown persists, or a site meeting with any authorities where any social distancing requirements applicable at the time would be observed (at the moment, this would entail wearing of face masks, sanitising hands on site with a sanitizer that is 80% alcohol or more and maintaining a physical distance of 1.5m between people, with all attempts to me made to meet outdoors rather than indoors). • Public comment periods for documents associated with this process have been devised to adhere to the minimum statutory timeframes as contemplated in the EIA Regulations 2014 (as amended) as well as to provide an additional days (where applicable) in order to accommodate the various lockdown scenarios in terms of the COVID-19 State of Disaster. However, it is understood that the revised EIA Directions of 5 June 2020 are no longer in effect and no other directions are currently in place, therefore all post- application timeframes would comply with the minimum statutory commenting periods as contemplated in the EIA Regulations, 2014 (as amended). • It is assumed that all relevant State Departments, surrounding farm representatives, and Heritage Conservation bodies can receive emails and documents for download. • It is assumed that community leaders would pass on any relevant information to their constituents, particularly the I&APs/ constituents who may not have access to the internet for download of documents. • It is assumed postage can occur under all Alert Levels apart from Level 4. • All notification letters, adverts, and site notices published and distributed as part of this PPP would refer to a “combined PPP in terms of NEMA, the NHRA and the NWA”, as well as making specific reference to the availability of the Heritage Impact Assessment Report, in order to make it clear that there are environmental, heritage and water use aspects incorporated into a single process. • Where posting of notifications/documentation is mentioned, this refers only to regular mail and not registered mail. Chand does not believe it is prudent to force I&APs to queue in a post office to collect a letter during a global pandemic.

1 https://www.westerncape.gov.za/assets/departments/treasury/Documents/Socio- economicprofiles/2017/wc024_stellenbosch_2017_socio-economic_profile_sep-lg_-_22_december_2017.pdf 2 http://www.statssa.gov.za/?page_id=4286&id=100 3 http://www.statssa.gov.za/?page_id=4286&id=110 4 http://www.statssa.gov.za/?page_id=4286&id=102 Page 3

3. PROPOSED PRE-APPLICATION PUBLIC PARTICIPATION ACTIVITIES 3.1 Identification of I&APs A preliminary database of I&APs has been compiled and included in Appendix A. Chand has conducted research in the area and has also used the I&AP database for the recent Agterdam development (Environmental Authorisation was granted in March 2020, so it is a recent database) as a base because the Agterdam development is similar to the proposed development in that it is also a redevelopment of existing structures to tourist accommodation on Boschendal Estate. As a result, the following parties as required in Regulation 41 (2) (b) of the EIA Regulations, 2014 (as amended) are included in the preliminary I&AP database: • Owners and Occupiers of the site where the activity is to be undertaken (noting that the Applicant is the landowner and that there are no occupiers of the site); • Owners and Occupiers of the land adjacent to the site where the activity is to be undertaken. This includes Boschendal (Pty) Ltd, Applemint Properties 99 (Pty) Ltd (there is a physical and postal address), and Transnet SOC Ltd (there is a postal and email address); • The Municipal Ward Councillor and Sub-Council Manager (the latest contact information has been obtained from the Agterdam Basic Assessment I&AP database, the Ward Councillor would also serve as the point of contact with the local community, particularly those who may not have access to internet/documents for download); • Organs of the State having jurisdiction in respect of any aspect of the activity (these include Municipality, Department of Human Settlements, Water and Sanitation-DHSWS, HWC, Department of Agriculture, and CapeNature); • Registered Heritage Conservation Bodies (i.e. Stellenbosch Interest Group, Stellenbosch Heritage Foundation, Stellenbosch Municipality, Pniel Heritage and Cultural Trust, the former York Farm residents who were interviewed by Bertha, Heritage Western Cape, and the Pniel Museum- note the relevant bodies have been included on the advice of the Heritage Practitioner who is conducting the Heritage Impact Assessment); • Local Ratepayers’ Associations (i.e. the Stellenbosch Ratepayers Association); • Boschendal Worker Forum (in order to ensure farm workers on Boschendal are aware of projects on the farm); and • Local groups which could facilitate community engagement (i.e. Groot Drakenstein Community Policing Forum, Dwars River Valley Community Development Trust, the Community Advice Office, the Pniel Museum) (in order to reach I&APs who may not have access to email, but to also adhere to social distancing requirements to slow the spread of the COVID-19 virus).

Note that no specific environmental or civic associations other than those mentioned above have come to light yet, but these may emerge through the process.

The I&AP database would be updated as comments are received from I&APs during the Basic Assessment process.

3.2 Public Review of Pre-Application Draft Basic Assessment Report Notification of the Pre-Application Draft BAR, with a cover letter which also clearly states that the Heritage Impact Assessment (HIA) Report is included in the DBAR, would be distributed to the preliminary I&AP database via email to those I&APs who have email addresses (this includes state departments, as well as the DEA&DP) and via post (note, regular post, not registered post) to those who do not have email addresses. The report itself would be made available for download from Chand’s website. No hardcopies would be delivered to I&APs, as the documentation would be available for download. Exceptions would be if state Departments (or I&APs with reasonable requests) specifically request hardcopies. There would also be a detailed executive summary, which would contain sufficient information for I&APs to achieve a fair idea of the project for commenting purposes, without needing to review the entire BAR. This

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would be devised in order to allow for I&APs with minimal data to access the information. The executive summary will also be available on Chand’s website for download. Hard copies of the DBAR would be left at the Pniel Museum, as well as the Pniel and Stellenbosch Public Libraries. The Pniel Museum and Pniel Public Library are both located within the affected community and, to improve commenting opportunity for those I&APs who do not have access to the internet, hardcopies of the executive summary, comment sheets and a comment box will be left at these locations. I&APs would be able to take an executive summary and would be able to deposit their written comment in the comment box. The comment boxes would be collected from the Pniel Museum and the Pniel Public Library at the end of the comment period and comments and registrations would be captured as part of the Basic Assessment process. Notices of the project and availability of information for review would also be distributed/ put up at key public places in the community such as clinics and shops. These notices would encourage I&APs to visit the Pniel Museum and Pniel Public Library to collect an executive summary and deposit a comment in the comment box. The suggested comment period for the BAR would be 35 days (i.e. the typical legislated comment period with an additional 5 days to accommodate lockdown). Registrations resulting from the DBAR distribution would be added to the I&AP Database and comments from the DBAR distribution would be included in an updated Comments and Response Report and updated DBAR.

This step is particularly important in terms of the SOP between HWC and DEA&DP, such that it would allow for registered heritage conservation bodies to provide their comments during the pre-application PPP and therefore, HWC would be able to review those comments and the responses thereto during the post- application DBAR public review period.

4 PROPOSED POST-APPLICATION PUBLIC PARTICIPATION ACTIVITIES The BAR would be updated following the pre-application PPP and all specialist and project team inputs. Then the application form would be completed and submitted (and application fee paid) to the DEA&DP. It is anticipated that the formal application for a WUL (if required) would be made to the DHSWS at the same time.

4.1 Public Review of Post-Application Draft Basic Assessment Report Notification of the Post-Application DBAR would be distributed to the preliminary I&AP database via email to the I&APs which have email addresses (this includes state departments, as well as the DEA&DP) and via standard post (i.e. not registered post) to those who do not. No hardcopies would be delivered to I&APs, as the documentation would be available for download, unless specifically requested by a state department (or reasonable request made by I&APs). Hard copies of the post-application DBAR would, however, be left at the Pniel Museum, as well as the Pniel and Stellenbosch Public Libraries, or a combination thereof, whatever is most accessible and permitted under lockdown. A comprehensive executive summary would also be provided for download (to provide those I&APs with limited data access to still achieve a fair idea of the project for comment) and would be left at the Pniel Museum and Pniel Public Library for I&APs to take home. In addition, comment sheets and a comment box will be left at these locations. I&APs would be able to take an executive summary and would be able to deposit their written comment in the comment box. The comment boxes would be collected from the Pniel Museum and the Pniel Public Library at the end of the comment period and comments (as well as any new I&AP registrations) would be captured as part of the Basic Assessment process. .

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The report itself as well as the comprehensive executive summary would be made available for download from Chand’s website (noting that the executive summary would have a separate link). Notification of the availability of the Post-Application DBAR would also be done through the following:

• Distribution of a notification letter to the preliminary I&AP database (which includes parties required in terms of Regulation 41 (2) (b) of the EIA Regulations, 2014 (as amended)) via email to those who have email addresses and standard post to those who only have postal addresses; • Placement of one notice board on the site where the proposed activities are to be undertaken on the site boundary, as well as a second notice board at the main entrance to the farm, facing Helshoogte Road (noting that contents and size would adhere to requirements of Regulations 41 (3) and (4) of the EIA Regulations, 2014 (as amended)); • Written notification via a mail-out, email and knock-and-drop exercise to occupiers/owners adjacent to the boundary of the site (noting that the Applicant is the landowner and there are no occupiers of the site); • Compilation and placement of one advertisement (in English) in the Eikestad Nuus (which is a local newspaper) and the Cape Times (which is a regional newspaper) (noting that contents would adhere to requirements of Regulation 41 (3) of the EIA Regulations, 2014 (as amended)); and • Notices of the project and availability of information for review would also be distributed/ put up at key public places in the community such as clinics and shops. These notices would encourage I&APs to visit the Pniel Museum and Pniel Public Library to collect an executive summary and deposit a comment in the comment box

The above means of notification (as well as notification of the decision described in section 4.2) would provide for adherence to Regulation 41 of the EIA Regulations 2014 (as amended). The above documentation would also refer to a “combined PPP in terms of NEMA, the NHRA and the NWA”, as well as making specific reference to the availability of the Heritage Impact Assessment Report. The suggested comment period for the BAR would be 30 days (i.e. the typical legislated comment period). If possible, the post-application DBAR would be submitted to HWC before other I&APs in order to afford HWC more time to review. If this can be achieved, it would likely occur at the time the Application Form is submitted to the DEA&DP, but this cannot be guaranteed at this stage. Registrations resulting from the Post-Application DBAR distribution would be added to the I&AP Database and comments from the Post-Application DBAR distribution would be included in an updated Comments and Response Report and Final Basic Assessment Report (FBAR) for submission to the DEA&DP.

Should the Post-Application DBAR require substantive amendments as per S19(1)(b) of the EIA Regulations, 2014 (as amended), the update DBAR would be distributed to the Registered I&APs for a further 30 days (as per EIA Regulations, 2014, as amended). It is not anticipated that this would be likely, given the extensive public review proposed for the BAR.

4.2 Notification of DEA&DP Decision Once the DEA&DP has reviewed the FBAR and issued their decision, the decision, date, reasons for decision, means to access the decision, and an explanation regarding the way the decision may be appealed, as well as any further requirements stipulated therein would be distributed to the I&AP database via email for those who have email addresses and post for those who have only postal addresses. It would also be uploaded onto Chand’s website so it would be accessible for download. The applicable appeal period would be explained in accordance with that included in the decision.

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5 CONCLUSION The proposed PPP is summarized in Table 1 and indicates which activities would meet minimum statutory requirement in terms of Regulation 41 of the EIA Regulations, 2014 (as amended) and those which are additional.

TABLE 1 SUMMARY OF PROPOSED PPP PLAN RELATIVE TO STATUTORY REQUIREMENTS PPP: Task/Activity Regulatory Additional Requirements Compilation of Preliminary I&AP Database X5 Public Review of Pre-Application DBAR (30 + 5 days)- report and executive summary on Chand’s X6 website and via email to the I&APs which have email addresses and via post to those who do not. Leave hardcopies of the report at Pniel Museum, as well as the Pniel and Stellenbosch Public Libraries, or a combination thereof. Executive summaries, comment sheets and comment box for deposit of written comments to be left at Pniel Museum and Pniel Public Library. Public Review of Post-Application DBAR (30 days)- report on Chand’s website and via email to X the I&APs which have email addresses and via post to those who do not, site notice at site boundary, newspaper advert (local), hardcopies only delivered to state departments if requested, Where possible and allowable under lockdown, leave hardcopies of the report at Pniel Museum, as well as the Pniel and Stellenbosch Public Libraries, or a combination thereof. Executive summaries, comment sheets and comment box for deposit of written comments to be left at Pniel Museum and Pniel Public Library. As part of the public review above, an additional regional newspaper advert would be placed, X and an additional site notice would be put up at the farm entrance along Helshoogte Road Notification of Decision to Registered I&APs via email, and post to those who do not have email X addresses, decision would be uploaded to Chand’s website

5 in so far as necessary parties would be on there 6 Although not a formal requirement in terms of Regulation 41 of the EIA Regulations, this is recommended in terms of the SOP between HWC and DEA&DP, December 2015. Page 7

APPENDICES

APPENDIX A: PRELIMINARY I&AP DATABASE

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APPENDIX A

PRELIMINARY I&AP DATABASE PHYSICAL ADDRESS POSTAL FOR COURIER (DPTS NAME SURNAME ORGANISATION Designation ADDRESS 1 ADDRESS 2 TOWN CODE TELEPHONE FAX CELLPHONE EMAIL #1 EMAIL #2 EMAIL #3 ONLY) Notes COMPETENT AUTHORITY

Department of Environmental Affairs & 021 483 Samornay Smidt Development Planning: Case Officer Competent Authority 1 Dorp Street 8000 5828 214 833 098 [email protected]

STATE DEPARTMENTS

52 Spectrum Building, 021 941 Voortrekker Road, Warren Dreyer Department of Water & Sanitation State Department Private Bag X16 Sanlamhof 7535 6185 0865569985 086-5569985 [email protected] Bellville, 7532 Department of Water & Sanitation 021 941 Tshembhani Ngobeni (Case Officer) State Department Private Bag X16 Sanlamhof 7535 6239 [email protected] Protea Assurance Building, Green 021 483 Market Square, Cape Mr Mxolisi Dlamuka Heritage Western Cape State Department 9598 021 483 9845 [email protected] Town 8000 Protea Assurance Heritage Resource Building, Green Council, Private 021 483 Market Square, Cape Waseefa Dhansay Heritage Western Cape State Department Bag X9067 Cape Town 8000 9543 [email protected] [email protected] [email protected] Town 8000 Department of Economic M Lakay Development and Tourism State Department PO Box 979 Cape Town 8000 021-4834717 021-4834892 [email protected] P.O. Box 37, 021-701 Mike Slayen SANParks Constantia, 7848 0527 [email protected] 16 17th Avenue, Voëlklip, 021 866 Rhett Smart CapeNature Hermanus, 7200 8017 086 529 4992 072 835 8741 [email protected]

National Department of Environment, forestry, and fisheries (DEFF): Biodiversity 021 487 Darryl Colenbrander and Conservation State Department 2355 082 312 3443 [email protected]

Department of Environmental Affairs (021) 483 Joy Learner and Development Planning: Air Quality State Department 2798 084 409 6909 [email protected]

Department of Environmental Affairs Marlene Laros and Development Planning: Biodiversity State Department [email protected] Department of Environmental Affairs and Development Planning: Waste 021 483 Etienne Roux Management State Department 8378 [email protected] Department of Environmental Affairs and Development Planning: Pollution 021 950 Gottlieb Arendse Management State Department 7100 [email protected]

Department of Environmental Affairs 021 483 Pieter Van Zyl and Development Planning: Planning State Department 4091 [email protected] 021-483 Dr. Joy Leaner DEADP: Air Quality Management State Department 2888 [email protected] Department of Transport and Public 021-483 Dru Martheze Works: PGWC State Department P O Box 2603 Cape Town 8000 2177 021-4832166 [email protected] 16 17th Avenue, 16 17th Avenue, 021-866 021 866 1523 or Voëlklip, Hermanus, Rhett Smart Cape Nature State Department Voëlklip Hermanus 7200 8017 086- 5294992 072 835 8741 [email protected] 7200 Vicky Hudson Cape Nature State Department [email protected] Grace Swanepoel Western Cape Department of Transport PO Box 2603 Cape Town 8000 021-483 [email protected] and Public Works State Department 4669 072 835 8741 Barend du Preez Western Cape Department of Transport PO Box 2603 Cape Town 8000 021- 553 086- 559 5327 [email protected] 9 Dorp Street, Cape and Public Works State Department 4167 083 701 2299 Town 8001 Western Cape Government: Road 021-483 9 Dorp Street, Cape Malcolm Watters Network Management State Department PO Box 2603 Cape Town 8000 2203 [email protected] Town 8001 Western Cape Government: Road 021-483 9 Dorp Street, Cape Alvin L Cope Network Management State Department PO Box 2603 Cape Town 8000 2009 [email protected] Town 8001 Private Bag X1 Elsenburg 7606 021-808 021-808 5092 [email protected] Department of Agriculture: (LandUse 5099 / 021 Muldersvlei Road, Cor van der Walt Manager) State Department 808 5111 Elsenburg, 7607 Stellenbosch Municipality: Community & Protection Services: Stellenbosch Municipality 123 Merriman Ave, 021-808 Schalk van der Merwe :Environmental Planner Local Municipality Jan Marais Park Stellenbosch 7600 8679 [email protected]

Stellenbosch Municipality: Spatial Planner : Spatial Planning, Heritage & 43 Andringa Street, Environment Eikestad Mall, 3rd 021-808 Barbara- Barbara-Ann Henning Planning and Economic Development Local Municipality Floor Stellenbosch 7600 8656 021-886 6899 [email protected]

Cape Winelands Biosphere Reserve / Cape Winelands District Municipality: Quinton Bailey Environmental Management District Municipality P.O. Box 100 Stellenbosch 7599 021 888 5194 021 887 4797 [email protected]

Cape Winelands District Municipality: Kelcy Le Keur Environmental Management District Municipality 021 887 4797 [email protected] Drakenstein Local Municipality: 0218074833 Shaun Reece Environmental Local Municipality [email protected] Drakenstein Local Municipality: 0218074731 Cindy Winter Environmental Local Municipality [email protected]

Town Hall, Room 101, Stellenbosch Municipality: Planning & Main Building, Plein Bernabe de la Bat Development PO Box 17 Stellenbosch 7599 021 808 8200 [email protected] Street, Stellenbsoch Department of Transport and Public Barend du Preez Works State Department PO Box 2603 Cape Town 8000 086 559 5327 [email protected] 11th Floor NBS Waldorf Building, 80 St Department of Economic Georges Mall, Cape Solly Fourie Development and Tourism State Department PO Box 979 Cape Town 8000 021 483 7527 [email protected] Town, 8001

Dupre Lombaard Stellenbosch Municipality PO Box 17 Stellenbosch 7599 021 886 6899 dupre/[email protected] [email protected]; [email protected] Cape Winelands District Municipality: Engineering & Infrastructure Services Francois van Eck Department PO Box 100 Stellenbosch 7599 021 882 9931 [email protected] National Department of Transport and 021 483 Dru Martheze Public Works 2177 [email protected] Department of Agriculture, Land Mary James Reform and Rural Development 0218085008 [email protected] Department of Agriculture, Forestry & Annette Geertsema Fisheries [email protected] Department of Agriculture: Land Use Management State Department Private Bag X120 Pretoria 0001 WARD COUNCILLOR Malcolm Johnson Ward Councillor (4) Ward Councillor Po Box 216 Pniel 7681 021-088 8086 021-808 8503 0839833351 [email protected] [email protected] Charles Manuel Ward Councillor (3) - Lanquedoc Ward Councillor Lanquedoc 0652778787 [email protected] Stellenbosch Municipal Councillor Xoliswa Mdemka Mayco 844 816 844 [email protected] RATE PAYERS ASSOCIATION André Pelser Stellenbosch Ratepayers Association Chairperson PO Box 399 Stellenbosch 7599 [email protected]

REGISTERED HERITAGE CONSERVATION BODIES

The Greater Simonsberg Conservancy 086 661 3746 792 763 638 [email protected] P O box 3003, Ronel Fourie Stellenbosch Heritage Foundation Matieland, 7602 Maiteland 7602 0766695292 [email protected] [email protected] Dr Rolf Annas Drakenstein Heritage Foundation [email protected] Janine Myburgh Pniel Heritage and Cultural Trust [email protected] Matthew Cyster Pniel Museum Chairman River Street Pniël 0218852645 [email protected] Janine Myburgh Pniel Museum Manager 072 245 1415 [email protected] Pniël Heritage and Cultural Trust [email protected] [email protected] OTHER INTERESTED AND AFFECTED PARTIES

Groot Paardevlei, PO Box 3791, 29 Magnolia Street, Somersetwest, Applemint Properties 99 (Pty) Ltd. Heldervlei, 7130 7129 Waterfall Business Estate, 9 Country, Transnet SOC Ltd. Estate Drive Midrand 1662 0113083000 [email protected] Alric Trust Erf No 1/1367 PO Box 142 Groot Drakenstein 7680 Post Box Closed Delta Valley Farms (Pty) Ltd Erf No 2/982; 2/1631 PO Box 138 Groot Drakenstein 7680 Pickstone & Son Pty Ltd PO Box 83 Groot Drakenstein 7680

Pickwick Trading Pty Ltd (Microprop cc) Erf No 1/895 PO Box 145 Groot Drakenstein 7680 [email protected] R45 Trust Erf No 4/1006 PO Box 57 Simondium 7670 Republic of Erf No 1/991 Private Bag X9027 Cape Town 8001 Erf No 4/1631 / Rhodes Food Group (Pty) Ltd 1/1631 Private Bag X 3040 Paarl 7620 Telkom SA Ltd Erf No 5/982 [email protected] Transnet Soc Ltd RE/984; 3/895 PO Box 36 Cape Town 8001 Transnet Limited Erf No 992 PO Box 5527 Cape Town 8001 Zamori Engineering Services Erf No 1/1006; 5/997 [email protected] Stellenbosch Agricultural Society PO Box 204 Stellenbosch 7599 [email protected] Mark Heistein Cape Winelands Biosphere Reserve 079 747 4632 [email protected] Groot Drakenstein Community Policing 021 874 Capt. M Abrahams Forum 8000 218 741 766 [email protected] Berta Hayes Stellenbosch Interest Group Secretary PO Box 2217 Dennesig 7601 [email protected] [email protected] Simon & Wendy Pickstone Pickstone & Son (Lekkerwijn Farm) PO Box 83 Groot Drakenstein 7680 [email protected] G van Schalkwyk The District Roads Engineer (Paarl) Private Bag X6003 Paarl 7624 Chris Willemse Farm Johannesdal 021 880 846 899 248 [email protected] Hermanus Carel du Toit Agterdam Farm Applicant PO Box 12808 Die Boord 7613 0684 832 993 997 [email protected] Anglo American 021 874 D.N May Nondzame Primary School School Farm Stellenbosch Rural 1222 733 091 686 Oliver to drop The Principal Pniel Primary School School Main Road Pniel 7681 [email protected] Marc Alexander Coronation Cricket Club Cricket Club Main Road Pniel 7681 720 659 914 Oliver to drop Simondium Road, The Manager Glen Carlou Wine Estate PO Box 23 7625 [email protected] Klapmuts Municipal Offices 021 885 The Manager Dwaars River Valley Tourism Tourism Main Road (R310) Pniel 7681 2467 086 764 4853 [email protected] Lilburne Cyster Dwaars River Community Forum 8 222 023 196 [email protected] Lynedoch, 021 881 Beatrix Steenkamp The Sustainability Institute PO Box 162 Stellenbosch 7603 3500 [email protected] Ms E Williams Kylemore 792 584 857 Dwars River Valley Community Mike Fraser Development Trust Chairperson 835 187 272 [email protected] Stevfin Muller Boschendal Farm Worker Forum Co-chairperson 0641401583 [email protected] Muntu Ntwa Boschendal Farm Worker Forum Co-chairperson 0659824023 [email protected] P O Box 2217 021 886 Patricia Botha Stellenbosch Interest Group Chairperson PO Box 2217 Dennesig 7601 Dennesig 7601 4741 021 887 6727 [email protected] [email protected] Town House Complex, Plein Stellenbosch Planning and Advisory PO Box 17, 021 808 Street,Stellenbosch, Committee - Stellenbosch Municipality Stellenbosch, 7600 Stellenbosch 7600 8111 [email protected] 7600 LOCAL CIVIC ORGANISATIONS Don't consult with the community - Pearlie Joubert Community Advice Office 0827707708 [email protected] give legal advice

ADJACENT LANDOWNERS TO BOSCHENDAL ESTATE

Kulenberg Adjacent Landowner

Otterkuil Adjacent Landowner

Bellvue Farm Adjacent Landowner

Paarl Diamant Adjacent Landowner ADJACENT LANDOWBERS TO SITE local residents who gave feedback to 409 Wilderklawer Lilian Van Wyk Bertha interviews str,Lanquedoc local residents who gave feedback to 411 Wildewklawer Cynthia Scheepers Bertha interviews str, Lanquedoc local residents who gave feedback to 412 Wildewklawer Sophie Classens Bertha interviews str, Lanquedoc local residents who gave feedback to 413 Wildewklawer Sylivia Siebrets Bertha interviews str, Lanquedoc local residents who gave feedback to 414 Wildewklawer Johanna Mathys Bertha interviews str, Lanquedoc local residents who gave feedback to 431 Baarde str, Dinah Manuel Bertha interviews Lanquedoc local residents who gave feedback to 402 Botterblom, Nopumzile Baleni Bertha interviews Lanquedoc

APPENDIX B

GANTT CHART FOR PRELIMINARY PROGRAMMING OF THE BASIC ASSESSMENT PROCESS New Retreat Basic Assessment Programme Draft as of 6 October 2020 Year 2020 2021 October November December January February March April May June July Aug Sep No. Task Duration 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 BA: Pre-Application Activities Identification of I&APs Preliminary identification is completed, but I&AP database is updated 1 throughout the process 7 Public Review of Draft BAR & HIA and all specialist reports (30 plus 5 2 days) 35 3 Additional Stakeholder Engagements, as required 10

Update BAR and other specialist reports following comments received 4 Should significant changes be required, then this item could take longer. 15 5 Compile Comments and Response Report 15 6 Submit BAR and CRR to HWC 5 BA: Application and Post-Application Activities 7 Completion of Application Form 10 8 Applicant/Project Team Review of Application Form 5

Finalisation and Submission of Application Form to DEA&DP Within 90 days from the date of receipt of the application, the Final Basic Assessment 9 Report must be submitted to the authorities. 3

10 DEA&DP to acknowledge Application and provide reference number 10

11 Notification of availability of BAR & HIA and EMPr for public comment 5 Public comment Period for BAR & HIA and EMPr 12 Statutory 30-day comment period 30 13 Additional Stakeholder Engagements, as required 1 14 Compilation of CRR #2 10 15 Finalisation of BAR and EMPr for submission 15 16 Applicant/ Project Team Review of final BAR and EMPr 7 17 Amend and submit final BAR and EMPr to DEA&DP 3 18 DEA&DP to Decide on Application 107 19 DEA&DP to notify client of decision 5 20 Notification of decision to I&APs 9 21 BAR 90-day period 90 WULA Process (would be shorter if there's a GA/ no process) Pre-Application engagement with DHSWS- currently underway, awaiting 22 DHSWS feedback 0 23 Submission of online application 1 24 DHSWS Acknowledges receipt 10 DHSWS Site Inspection to confirm water uses, information requirements 25 and need for public participation 20 DHSWS Confirms requirements for WULA technical report based on site 26 visit and meeting 5 PPP and submission of application and technical report Note that this must include the completion of the BAR, as the DWS would want that report as evidence of PPP. A one-week extension may 27 be required, but is not indicated here as yet. 105 28 DHSWS accept or reject technical report 10 29 DHSWS Assessment 139 30 DHSWS decision and communication to applicant 5

Additional Public Engagements EAP Specialists Client DEA&DP/AUTHORITIES Public Comment Period Annual Shutdown Period