GENERAL LEDGER MANUAL Last Manual Update: 15/04/2014 PO Box 911 Warrnambool Vic 3280 • Ph: 03 5562 0700 • Fax: 03 5562 0400 • Email:
[email protected] TABLE OF CONTENTS GENERAL LEDGER MANUAL 1 General Ledger Overview 6 Setup Ledger Accounts 8 GL Account File Maintenance 8 Creating New GL Accounts 9 Searching for Ledger Accounts 11 Accounts - Updating Ledger Information 11 Changing Bank Account fields 11 Deleting a Ledger Account 12 Changing a Ledger Account Number 12 Post Ledger Transactions 13 Posting Overview 13 Post Screen 13 Ledger Batch Posts 15 BAS Journals 17 GL Post - Dispersing Journals by Groups 19 Group Postings - Not an Even Split 20 Loading Existing and Reversing Postings 20 Post - Loading entries from an Excel Spreadsheet 21 Debits & Credits 24 Ledger Batch Postings – All Accounts 24 Post Batch Reversal 25 Post - Append Journal Comment 27 Post - Search Screen 27 GL Account Reconciliation 30 Manual Reconciliation 30 Automated Reconciliation 31 Matching the Entries 33 Standing Journals - Setup 35 Standing Journals - Apply 38 Budgets – Overview 40 Creating a New Budget 40 Load an Existing Budget 42 Deleting a Budget 42 Developing Budgets 43 Budgets - Using the Extrapolate Option 43 Budgets - Creating Projections Based on Actual Postings 43 Budgets - Loading Data from Spreadsheets 44 Budgets - Copy Data from another Budget 46 Balance Sheet / Profit & Loss Report Set Up 47 Basic Template for Balance Sheets 47 BS & PL - Creating a Financial Report Layout 47 BS & PL - Report Layout – Column Descriptions 48 Using the Suppress