City of Elgin, Illinois Council Agenda City Council Chambers
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CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. February 28, 2018 Call to Order Invocation – Reverend Janie McCutchen, Second Baptist Church Pledge of Allegiance Roll Call Minutes of Previous Meetings – February 14, 2018 Recognize Persons Present Bids 1. 18-001 Community Development Block Grant Park Projects ($668,076) (This item must be removed from the Table) 2. 18-002 Medium Voltage Starter and Source Transfer Controls ($440,130) 3. Joint Purchasing Cooperative – Utilities Division Vehicle Purchases ($426,711) 4. Joint Purchasing Agreement - Microsoft Enterprise Software License Subscription Renewal ($131,295 annually for three year term) 5. Joint Purchasing Contract - Wheeled Coach Fire Ambulance ($250,362) Other Business (O) 1. Resolution Authorizing Execution of a Purchase of Services Agreement with the Downtown Neighborhood Association of Elgin for Economic Development Services 2. Resolution Authorizing Execution of an Owner Impact Fee Agreement with Watermark Apartments LLC for the Watermark at the Grove Development (Vantage Drive within the Grove at Randall) City Council Agenda – February 28, 2018 Page 2 3. Resolution Authorizing Execution of a Sponsor Impact Fee, Excess Cost, and Construction Agreement with Watermark IP IL LLC for the Watermark at the Grove Development (Vantage Drive within the Grove at Randall) 4. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled "Alcoholic Liquor Dealers" to Amend the Number of Certain Available Liquor License Classifications **Consent Agenda (C) 1. Resolution Authorizing the Execution of a Proposal From TKB Associates, Inc. for the Purchase of Laserfiche Enterprise Content Management System Upgrade 2. Resolution Authorizing Execution of an Agreement with Elgin Men's Baseball League, Inc. for Field Usage at Elgin Shores Baseball Fields 3. Resolution Naming City Park (Fairway Park) 4. Resolution Authorizing Athletic Facility Improvement Funding 5. Resolution for Maintenance Under the Illinois Highway Code Regarding the Appropriation of 2018 Motor Fuel Tax Funds for Annual Roadway Maintenance Programs 6. Resolution Authorizing Execution of an Agreement with Stanley Consultants, Inc. for Engineering Services Related to the Well 5A Upgrades 7. Resolution Authorizing Execution of a Master Services Agreement with Paymentus Corporation for Credit Card Processing Merchant Services 8. Resolution Regarding Certain Executive Session Minutes of the City Council of the City of Elgin 9. Resolution Repealing Resolution No. 18-2 Authorizing Execution of a Local Agency Agreement for Federal Participation with the Illinois Department of Transportation in Connection with the Chicago Street Reconstruction Project 10. Resolution Authorizing Execution of a Local Agency Agreement for Federal Participation with the Illinois Department of Transportation in Connection with the Chicago Street Reconstruction Project 11. Ordinance Amending PGI Planned General Industrial District Ordinances No. G37-97 and G21-12 (921-927 N. State Street) City Council Agenda – February 28, 2018 Page 3 12. Ordinance Granting Development Plan Approval (Lot 3 of the Resubdivision of Lot 2 of the Elgin Wal-Mart/Sam's Club Subdivision 1150 S. Randall Road) 13. Ordinance Abating the Annual Tax for 2017 for General Obligation Corporate Purpose Bonds, Series 2008A 14. Ordinance Abating the Annual Tax for 2017 for General Obligation Corporate Purpose Bonds, Series 2010A 15. Ordinance Abating the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2010B 16. Ordinance Abating the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2010C 17. Ordinance Abating the Annual Tax for 2017 for General Obligation Corporate Purpose Bonds, Series 2011 18. Ordinance Abating a Portion of the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2012 19. Ordinance Abating a Portion of the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2012A 20. Ordinance Abating the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2012B 21. Ordinance Abating the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2013A 22. Ordinance Abating a Portion of the Annual Tax for 2017 for General Obligation Corporate Purpose Bonds, Series 2013B 23. Ordinance Abating a Portion of the Annual Tax for 2017 for General Obligation Corporate Purpose Bonds, Series 2013C 24. Ordinance Abating the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2015A 25. Ordinance Abating the Annual Tax for 2017 for General Obligation Refunding Bonds, Series 2015B 26. Ordinance Abating a Portion of the Annual Tax for 2017 for General Obligation Corporate Purpose Bonds, Series 2016 City Council Agenda – February 28, 2018 Page 4 Miscellaneous Business (M) 1. Minutes for Various Boards and Commissions a. Cultural Arts Commission January 8, 2018 b. E-911 Board January 18, 218 c. Board of Fire & Police Commissioners, various dates d. Heritage Commission, January 2, 2018 e. Liquor Control Commission, January 10, 2018 f. Parks and Recreation Advisory Board, October 24 and November 28, 2017 g. Committee of the Whole Minutes for January 24, 2018 h. City Council Minutes for January 24, 2018 2. Various Reports a. Sales Tax b. Electricity Tax c. Telecommunications Tax d. Alcoholic Liquor Tax e. Video Gaming Tax f. Riverboat Revenue 3. Disbursement Report Announcements Next Committee of the Whole Meeting, Wednesday, March 7, 2018, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, March 7, 2018, at 7:00 p.m. in the City Council Chambers Adjournment **All matters listed under Consent Agenda are considered to be routine and non-controversial by the City Council and will be enacted by one motion and one roll call vote. There will be no separate discussion of these items. If discussion is desired by a Council member or citizen, that item will be removed from the Consent Agenda and will be considered separately immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the Consent Agenda should contact a Council member prior to the meeting and request that the item be removed for discussion. The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. AGENDA ITEM: 1 MEETING DATE: February 28, 2018 ITEM: Community Development Block Grant Park Projects - Bid-18-001 (This item must be removed from the Table) ($668,076) OBJECTIVE: Utilize Community Development Block Grant funds to upgrade parks in low-to-moderate income neighborhoods. RECOMMENDATION: Award the bid for the park projects to Innovation Landscape in the amount of $668,076. Three parks located in low-to-moderate income neighborhoods are being recommended for im- provements that will bring them into compliance with the Americans with Disabilities Act (ADA). The improvements are being funded from the City’s 2017 Community Development Block Grant (CDBG) allocation. This is the final year in which the City’s annual CDBG allocation will be used to pay for ADA mandated improvements for parks in low-to-moderate income neighborhoods. ADA improvements remain to be completed in park sites not located in low-to-moderate income neigh- borhoods and will be considered for capital improvement funding during annual budget deliber- ations. BACKGROUND Title 2 of the ADA was adopted in 2010 to improve accessibility to park and recreation facilities. After the law was adopted, the City hired a consultant to conduct an ADA audit of its park and recreation facilities. In that study, eleven ADA non-compliance issues were identified at St. Fran- cis Park, six at Clifford-Owasco Park and five at Kiwanis Park. The City’s 2017 CDBG allocation is being used to improve the City’s infrastructure, with an em- phasis on City parks. Using the CDBG funds enables the City to bring the recreational elements at these parks into compliance with the ADA. Use of the CDGB funds for parks has allowed the City to address ADA non-compliance issues in all of the neighborhood parks located in low-to-moder- ate income neighborhoods. This is the last year that the CDBG funds will be used to improve neighborhood parks. 1 OPERATIONAL ANALYSIS St. Francis Park is located on the east side of Elgin where Jefferson Avenue intersects with Center Street. This park is the site of the original St. Joseph’s Hospital and one of the City’s most heavily used neighborhood parks. All of the recreational elements in this park will either be renovated or replaced, including the playground, shelter, tennis court, baseball field, interior pathways and the sand volleyball court, which is being converted into a soccer court. A number of planning meetings took place with the residents that live around the park. In addition, the students at McKinley Elementary School, two blocks north of the park, voted on the playground design. Clifford-Owasco Park is located just west of the Fox River, east of Illinois Route 31 and north of Frazier Avenue. 2 The work to be done at this park includes repairs and resurfacing of the walking path that circles the wetlands, connecting that same path to existing park benches located along the Fox River, installation of a bike rack and landscaping materials. Kiwanis Park is located on the east side of Elgin, where National, Villa and St. Charles Streets intersect. Improvements to this park will include the connection of some recreational elements with paths and the addition of a single basketball rim, foursquare and hopscotch courts. INTERESTED PERSONS CONTACTED Residents who live in close proximity to the parks were invited to a Parks and Recreation Advisory Board meeting.