Long Term Plan Grant Applications 2018-2028

Submission Number / Table of contents 1. Keep Te Aroha Beautiful 1 2. Keep Matamata Beautiful 5 3. Keep Morrinsville Beautiful 10 4. Te Aroha and District Museum 16 5. Matamata Historical Society 31 6. Morrinsville Historical Society 42 7. Morrinsville Historical Society – Manu Whenua O Piako Exhibition 50 8. Te Aroha Community patrol 59 9. Morrinsville Community patrol 67 10. Matamata Community Patrol 85 11. Matamata College 90 12. Morrinsville College 94 13. Te Aroha College 97 14. Te Aroha College – Swimming pool project 126 15. Sport Waikato 160 16. Waikato East Life Education Trust 215 17. Waikato Regional Council – Enviroschools 236 18. Morrinsville Art Gallery 276 19. Tom Grant Drive 325 20. Matamata Centennial Drive Development Society Inc 331 21. Campbell Park Charitable trust 340 22. Matamata Community Resource trust 368 23. Morrinsville community house 390 24. Te Aroha Branch of New Zealand Red Cross 399 25. Citizens Advice Bureau Matamata 404 26. Citizens Advice Bureau Te Aroha 411 27. Future Te Aroha 430 28. Te Aroha Fish and Game association 439 29. Te Aroha Mountain bike club 446 30. Te Miro Mountain Bike club 450 31. Te Aroha Tramping club 460 32. Piako Gymnastics club 465 33. Te Aroha Croquet Club 496 34. Morrinsville Tennis Club 500 35. Te Aroha BMX Club 507 36. Piako Catchment Forum 522 37. Rotary Morrinsville 529 38. Domain Day Committee 535 39. Te Aroha Show Home Industries Section 543 40. Starfish Social Services 548 41. PowerTalk Matamata 571 42. Morrinsville Early learning centre – Ngahere 574

43. Te Aroha Toy Library 580 44. Matamata Vision Impaired Support Group 600 45. Matamata Piako District Fire Brigades 605 46. Matamata Piako District Fire Brigades – Brigade tanker shed 611

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42 43 44 45 46 47 48 49 From: Bette Blance 6XEPLVVLRQ Posted At: Tuesday, 26 September 2017 14:34 Conversation: LTP Grant Application - Morrinsville Historical Society Incorporated - Manu Whenua O Piako Exhibition

Subject: LTP Grant Application - Morrinsville Historical Society Incorporated - Manu Whenua O Piako Exhibition

1. Applicant details Name of applicant/community group: Morrinsville Historical Society Incorporated - Manu Whenua O Piako Exhibition Name of contact person: Bette Blance Email: [email protected] Postal address: 41 Canada Street Town: Morrinsville Postcode: 3300 Phone: 07-8894190

2. Hearing Do they wish to present at the hearing on 18 Oct? Yes

3. Organisation details Briefly describe your organisation, the community service that it provides and how it meets Council’s policy criteria: Purpose: The Morrinsville Historical Society Incorporated endeavors to preserve the social history of Morrinsville and District and to provide a service to the community by the preservation of artefacts, an archival service, an educational resource and an attraction to visitors who have a particular interest in social history. We wish to give our residents, especially the districts school children a ‘sense of place’.

Structure: Morrinsville Historical Society Incorporated was formed in 1967. The Morrinsville Museum is owned and operated by the society, which consists of members and a committee of 10-11 members. A manager is employed on a part-time basis. Number of paid employees: 2 - part-time Number of volunteers: 25 Primary funding source: Grants, Donations, Rent and Fundraising Incorporated society? Yes If yes, incorporation number: 213447 Registered charity? Yes If yes, charities registration number: CC24401

4. Project details In which area/s will the project take place? Morrinsville Describe the activities or project your organisation is requesting funding for and how it meets the policy eligibility criteria. Graphic Designer - Alysha Johnson: a local person, who was born and educated in the Morrinsville area and now as a Graphic Designer owns her own business. Alysha has presented us with a quote for the design of 8 wall panels required for the exhibition (as attached). There will be a lot more involved in the exhibition for Alysha to design, including pamphlets and labels. This application for funding will be for the Graphic Designers costs.

50 Attached: project budget, quote, essence of exhibition. Describe how your organisation will contribute to your proposal for funding, either financially or through volunteer time or other. The Morrinsville Historical Society has designated $10,000 towards this exhibition project and many volunteer hours (650 plus) have been spent researching information, consultation with local marae to obtain their stories, working with a 3D designer from Auckland to put together the exhibition timeline and plans. Whenever possible we will be using local businesses and people to do the work needed. Describe how your activities or project contribute to one or more of Council’s Outcomes for the Community (Refer to the Policy for a full list of outcomes). - The use of LED lighting throughout our Manu Whenua O Piako exhibition will support environmentally friendly practices. - As part of the assembly of the exhibition, the photographs of the Tumuaki (kingmakers) will be placed according to custom and given a blessing. - The promotion of this significant exhibition will be local, national and worldwide and processes are being investigated to protect the artefacts. - Our society is working closely with local iwi/marae on the development and content of the exhibition. -Local community resources and businesses will be used whenever possible in the construction of the exhibition. Describe how your project or organisation benefits the community. Manu Whenua o Piako Exhibition This uniquely Morrinsville story is largely unknown by local residents. As a permanent exhibition it will have limitless learning opportunities. It will put Morrinsville on the map as a destination for tourists as well as serving the needs of local schools and people. Amount requested: $5,000

5. Supporting information Have you previously been given assistance by Council or other agencies for this or a similar project? Yes Details (if yes): Matamata Piako District Council - Long Term-plan, Funding for Wages

DV Bryant Trust - $2,000 This project Trust Waikato - $5,000 This project Please attach a breakdown of your funding needs, including your budget and other sources of funding: https://www.mpdc.govt.nz/components/com_rsform/uploads/59c9ae045001e-Budget MWOP26092017_0000.jpg Please attach details about the proposed project/s, including timeframes: https://www.mpdc.govt.nz/components/com_rsform/uploads/59c9ae0451762-Essence of the exhibition v 9.pdf Please attach any quotes you have received relevant to this project: https://www.mpdc.govt.nz/components/com_rsform/uploads/59c9ae0451c50-Estimate of Design Time of Wall Panels - Kingmakers Exhibition.pdf Please attach any other supporting information you wish to include in your application: https://www.mpdc.govt.nz/components/com_rsform/uploads/59c9ae0452618-Bank Statements.docx Attach any additional documents or information: https://www.mpdc.govt.nz/components/com_rsform/uploads/59c9ae0453925-Letters of Support.doc

6. Declaration I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all

51 other information included with this application will be presented to Council in a public meeting and will be accessible by the public.

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54 55 56 57 Morrinsville Museum 26/05/2017

We thank you for your enquiry and take much pleasure in submitting the following estimate.

JOB DESCRIPTION: ‘Kingmakers Exhibiton’ Design Time for Wall Panels Design the artwork for the Wall Panels at the Morrinsville Museum based on supplied text and imagery to best represent the information in the theme and style of the exhibition.

ESTIMATED - Design time is estimated at 4 hours per panel (which includes 5 proof’s* with revisions per panel). 8 Panels x 4 Hours each = 32 Hours**.

Subtotal $2,080.00

Plus GST $312.00

TOTAL ESTIMATE $2,392.00

ĵ $ %0%+*(,.++""0!.0$!ü./0ü2!3%((! $.#! 0œĸĂĀċĀĀ! $ ** Hourly rate is $65+GST

Notes: - If the full 4 hours per panel that has been estimated is not required, then only the actual time taken will be charged out e.g if it only takes 2 hours then that is all I charge. - Meeting attendance time has not been included/charged in this price above and a tally of time will be recorded by me and charged out at the end of the job at the same hourly rate as above. To date I have attended meetings totally 4.5 hours (Meeting 1 was 3.5 hours, then Meeting 2 was 1.5 hours). - Travel or Photography costs if required will be charged separately and rate’s can be discussed prior to this being required. ġ Ƶ*5 %0%+*( !/%#*3+.'3%((!-1+0! /!,.0!(500$!/)!.0!/+2!!ċ#ý%!./Č brochures, advertising etc.

We trust this quote is acceptable and await your further instructions,

Sincerely Alysha Johnson Owner/ Graphic Designer

Imagine If & Imagine If Creative Studios 216 Thames Street, Morrinsville 3300 | Ph 07 889 7838 | www.imagineif.co.nz Jo Johnson - Mobile 0274 991 485 | Email [email protected] Alysha Johnson - Mobile 027 327 4233 | Email [email protected] 58 6XEPLVVLRQ

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From: Clive Williams Date: Thursday, 14 September 2017 12:58:34 Posted At: Inbox Conversation: LTP Grant Application - Matamata Community Patrol Subject: LTP Grant Application - Matamata Community Patrol Attachments: 59b9c9c9426d1-2018 Fin Exp Budget.docx 59b9c9c942ce3-Police MPDC Support Letter.jpeg 59b9c9c943244-Police MPDC Support Letter.jpeg

1. Applicant details

Name of applicant/community group: Matamata Community Patrol Name of contact person: Clive Williams Email: [email protected] Postal address: Po Box 216 Town: Matamata Postcode: 3440 Phone: 027 3339753

2. Hearing

Do they wish to present at the hearing on 18 Oct? Yes

3. Organisation details

Briefly describe your organisation, the community service that it provides and how it meets Council’s policy criteria: We as a organisation provide a service to not just a select few within the greater Matamata area but to all residents, private and public property. We operate under the guidance of our local police and act as their eyes and ears by patrolling the whole area of the Matamata police district as far out as Walton, Wardville, Waharoa, Te Poi, Hinuera & Matamata residential and industrial areas.

Number of paid employees: Nil Number of volunteers: 35 Primary funding source: Donations - from local businesses and service groups Incorporated society? No If yes, incorporation number: Registered charity? Yes If yes, charities registration number: CC 31245 - AK/1208933

4. Project details

In which area/s will the project take place? Matamata

Describe the activities or project your organisation is requesting funding for and how it meets the policy eligibility criteria. We are applying for funding to cover our operational costs, which will allow us to continue the service we give to the community and to continue to seek other funding from local businesses towards replacing our major asset (Vehicle) which only has an estimated life 85 span of another 3 years.

Describe how your organisation will contribute to your proposal for funding, either financially or through volunteer time or other. Over the past 12 months our volunteers have given 2,533 hours of their time based on the an average hourly rate of $16.00 this equates to of $40,000.00 worth of time given back to the community. We are currently trying to increase our membership so we can increase the number of hours we are currently patrolling and aim to lift the hours towards 3,000 over the next 12 months.

Describe how your activities or project contribute to one or more of Council’s Outcomes for the Community (Refer to the Policy for a full list of outcomes). We are part of a national organisation (CPNZ) which is supported by NZ police and operates under their H&S guidelines both nationally and locally. We support the local police and endeavor to make our community a safer place to reside.

Describe how your project or organisation benefits the community. As patrollers we supply information back to our local police, on activities observed during patrolling. These include Property damage (private & public) suspicious activity, traffic related incidents and assist them when requested during operations which allows them to be dealing with more urgent matters. In the past 12 months we have reported over 120 incidents. This all goes towards making our community a safer place to reside.

Amount requested: $4,000.00

5. Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? Yes Details (if yes): Community Ward grant $500.00, 2017, for purchase of H&S equipment. MPDC grant - $2,000.00 to cover Sept/Oct 2017 operational costs

Please attach a breakdown of your funding needs, including your budget and other sources of funding: https://www.mpdc.govt.nz/components/com_rsform/uploads/59b9c9c9426d1- 2018 Fin Exp Budget.docx

Please attach details about the proposed project/s, including timeframes:

Please attach any quotes you have received relevant to this project:

Please attach any other supporting information you wish to include in your application: https://www.mpdc.govt.nz/components/com_rsform/uploads/59b9c9c942ce3-Police MPDC Support Letter.jpeg

Attach any additional documents or information: https://www.mpdc.govt.nz/components/com_rsform/uploads/59b9c9c943244-Police MPDC Support Letter.jpeg

6. Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, 86 rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public.

87 Matamata Community Patrol Po Box 216 Matamata 3440 [email protected]

Projected Expenditure budget – 2018

Vehicle Running Costs

Fuel $2,000.00 Repairs & maintenance $ 800.00 Registration $ 175.00 Insurance $ 450.00

Total $3,425.00

Training costs Training manuals (new members) $ 500.00 Seminar costs $ 200.00

Total $ 700.00

Equipment Hi-Viz Health & safety jackets $ 300.00 (New members) Uniforms (New members) $ 200.00

Total $ 500.00

Administration Costs Post Box $ 150.00 Printing $ 200.00 Postage $ 50.00 Paper and disposable (ink etc.) $ 180.00 AGM $ 200.00 CPNZ (affiliation fee) $ 60.00 Accounting $ 500.00

Total $ 1,340.00

Grand Total $5,965.00

During the past year a reasonable amount of these costs have been donated/sponsored, by various local businesses, however we cannot assume these will be on going and have to budget accordingly.

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From: Lynette Parish Date: Friday, 29 September 2017 16:29:46 Posted At: Inbox Conversation: LTP Grant Application - Matamata College Subject: LTP Grant Application - Matamata College Attachments: 59cdbcb33391b-Prizegiving budget 2016.csv

1. Applicant details

Name of applicant/community group: Matamata College Name of contact person: Lynette Parish Email: [email protected] Postal address: Firth St Town: Matamata Postcode: 3400 Phone: 78819018

2. Hearing

Do they wish to present at the hearing on 18 Oct? No

3. Organisation details

Briefly describe your organisation, the community service that it provides and how it meets Council’s policy criteria: Year 9-13 secondary school with a roll of 750 students

Number of paid employees: 75 Number of volunteers: 30 Primary funding source: Government funding Incorporated society? No If yes, incorporation number: Registered charity? No If yes, charities registration number:

4. Project details

In which area/s will the project take place? Matamata

Describe the activities or project your organisation is requesting funding for and how it meets the policy eligibility criteria. Seeking funds to provide prizes for students who have gained excellence in their academic or cultural pursuits through the year.. Prizes are awarded annually at our Senior and Junior Prizegivings

Describe how your organisation will contribute to your proposal for funding, either financially or through volunteer time or other. $8000 is provided from the school's operational funding to contribute to all of our prizegivings - Sports, Senior and Junior. Much of this covers engraving for the trophies

90 Describe how your activities or project contribute to one or more of Council’s Outcomes for the Community (Refer to the Policy for a full list of outcomes). Healthy Communities - rewarding students for their application, commitment and hard work provides motivation for those students to carry on being successful. It is also good role modelling for younger students to see older ones gaining recognition and reward. Sponsors' names are read out so students and their friends and families get to hear the support from the Council.

Describe how your project or organisation benefits the community. Builds self-esteem in young people.

Amount requested: $500 annually for 3 years

5. Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? Yes Details (if yes): $300 annually in the past as sponsorship for prizegiving. Last year we had some difficulty getting support from all of our usual sponsors, so have requested an increase this year.

Please attach a breakdown of your funding needs, including your budget and other sources of funding: http://www.mpdc.govt.nz/components/com_rsform/uploads/59cdbcb33391b- Prizegiving budget 2016.csv

Please attach details about the proposed project/s, including timeframes:

Please attach any quotes you have received relevant to this project:

Please attach any other supporting information you wish to include in your application:

Attach any additional documents or information:

6. Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public.

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From: Patrick O"Shaughnessy Date: Friday, 29 September 2017 11:52:18 Posted At: Inbox Conversation: LTP Grant Application - Morrinsville College Subject: LTP Grant Application - Morrinsville College Attachments: 59cd789c45232-MPDC Long Term Plan 2018 Prizegiving budget.xlsx 59cd789c4591b-Deposit slip.pdf 59cd789c45cbe-MPDC Long Term Plan info Bank Statement September.pdf

1. Applicant details

Name of applicant/community group: Morrinsville College Name of contact person: Patrick O'Shaughnessy Email: [email protected] Postal address: PO Box 325 Town: Morrinsville Postcode: 3340 Phone: 07 889 8308

2. Hearing

Do they wish to present at the hearing on 18 Oct? No

3. Organisation details

Briefly describe your organisation, the community service that it provides and how it meets Council’s policy criteria: State Co-Educational Secondary School providing education to the students of Morrinsville and our rural area. Our ability to provide our important public service is sadly affected by continued Government under-funding and nor is it easy to raise funds within our community. Council has previously assisted us with funding to recognise our student achievements at our end of year prizegivings.

Number of paid employees: 80 Number of volunteers: Lots Primary funding source: Government funding and donations Incorporated society? No If yes, incorporation number: Registered charity? No If yes, charities registration number:

4. Project details

In which area/s will the project take place? Morrinsville

Describe the activities or project your organisation is requesting funding for and how it meets the policy eligibility criteria. We are requesting a generous donation to help us to provide worthwhile prizes at our two major academic prizegiving ceremonies held in November and December each year. The MPDC's generous donation will be recognised publicly. 94 Describe how your organisation will contribute to your proposal for funding, either financially or through volunteer time or other. The school budgets an amount from the operating grant each year for prizegiving purposes but we also depend on the generosity of local businesses and organisations to supplement our school funds.

Describe how your activities or project contribute to one or more of Council’s Outcomes for the Community (Refer to the Policy for a full list of outcomes). MPDC's donation for this purpose enable and encourage community engagement, community connections, the promotion of the arts and academic endeavour which all leads to a positive and healthy community.

Describe how your project or organisation benefits the community. The promotion of the arts and academic endeavour which all leads to a positive and healthy community.

Amount requested: $500.00

5. Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? Yes Details (if yes): We have received previous annual donations for our prizegiving ceremonies which are held in November and December each year.

Please attach a breakdown of your funding needs, including your budget and other sources of funding: http://www.mpdc.govt.nz/components/com_rsform/uploads/59cd789c45232- MPDC Long Term Plan 2018 Prizegiving budget.xlsx

Please attach details about the proposed project/s, including timeframes:

Please attach any quotes you have received relevant to this project:

Please attach any other supporting information you wish to include in your application: http://www.mpdc.govt.nz/components/com_rsform/uploads/59cd789c4591b-Deposit slip.pdf

Attach any additional documents or information: http://www.mpdc.govt.nz/components/com_rsform/uploads/59cd789c45cbe-MPDC Long Term Plan info Bank Statement September.pdf

6. Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public.

95 MORRINSVILLE COLLEGE ANNUAL PRIZEGIVING BUDGET Budget school operating grant 6000.00 Donations from community estimate 5500.00 - this varies each year $ 11,500.00

Duplicating, stationery 100.00 Displays 250.00 Catering 850.00 Prizes 5500.00 Blues 1000.00 Engraving 1600.00 Academic dress hire 1600.00 Guest speaker costs-Varies each yr 600.00 New Trophies/cup cleaners

$ 11,500.00

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From: Lou Beer or Michelle Hollands Date: Friday, 29 September 2017 11:09:40 Posted At: Inbox Conversation: LTP Grant Application - Sport Waikato Subject: LTP Grant Application - Sport Waikato Attachments: 59cd6f83ef808-P&L30June2017.pdf 59cd6f83efeae-Forecast30June2018.pdf

1. Applicant details

Name of applicant/community group: Sport Waikato Name of contact person: Lou Beer or Michelle Hollands Email: [email protected] Postal address: PO Box 46 Town: Hamilton Postcode: 3440 Phone: 0272265297 or 0275421554

2. Hearing

Do they wish to present at the hearing on 18 Oct? Yes

3. Organisation details

Briefly describe your organisation, the community service that it provides and how it meets Council’s policy criteria: Sport Waikato was founded in 1987 with the mission of helping communities to help themselves. Our vision is "Everyone out there and active" In 2016, in partnership with key organisations who support the health and wellbeing of our community, we jointly published Moving Waikato 2025. A strategy with one vision "A healthy, vibrant, physically active and successful sporting region" and one goal "To grow participation in sport, recreation and physical activity". Moving Waikato has three strategic priorities: Our People - a focus on the provision of opportunities that meet the needs of the people of our region: Building Communities - a focus on quality local delivery of sport, recreation and physical activity experiences: and Regional Leadership - a focus on local, regional and national partners working together to lead change and enhance outcomes. Moving Waikato has been designed to enhance opportunities to return our communities to past levels of participation in physical activity. The result will enhance communities mental and physical healthand ensure the Matamata Piako community is safe, healthy and connected. Matamata Piako District Council is a significant partner in the delivery of Sport Waikato objectives which align with 'The Place of Choice - Lifestyle, Opportunities, Home"

Number of paid employees: 75 FTE (3.5 FTE based in Matamata Piako plus Active and Well support) Number of volunteers: The Waikato Region's sporting sector is supported by 76,000 volunteers annually who contribute $545M or 3.6% to regional GDP. (Source 2011, Economic Value of Sport). The District Coordinator is ideally placed to support local sport volunteers and connect them any of our specialist services. Primary funding source: Sport Waikato is 42% funded by the Ministry of Health and the

160 Waikato District Health Board, 27% funded by Sport New Zealand; we receive 9% of our funding from partner Local Authorities; 8% from Trust Waikato, 4% from Gaming and Philanthropic Funders; 4% Sponsorship, 3% from rent and 3% from other sources. Incorporated society? No If yes, incorporation number: Registered charity? Yes If yes, charities registration number: CC21407

4. Project details

In which area/s will the project take place? Matamata Morrinsville Te Aroha

Describe the activities or project your organisation is requesting funding for and how it meets the policy eligibility criteria. Sport Waikato is requesting funding to support the delivery of two roles in the District. 1. Matamata Piako District Coordinator - a role in place to locally deliver on four KPI's. (1) To grow participation and increase the number of individuals who meet the physical activity guidelines. (2) To work with deliverers of sport, recreation and physical activity to provide sustainable quality experiences. (3) To develop, maintain and grow quality stakeholder relationships. (4) To promote and advocate for healthy active lifestyles.

2. Regional Facilities Advisor (proportional regional contribution) - Three KPI's also guide the delivery of this role. (1) To guide Local authority partners across the region to actively utilise the Regional Sports Facilities Planning Investment Framework and Guiding Principles in Long Term and Annual Planning Processes. (2) To guide the delivery of the priority projects from the Regional Sports Facilities Plan and ensure that non-priority local projects are supported in their development. (3) To ensure opportunities exist for Local Authorities to share knowledge, gain experiences and capability in the delivery of sports facilities and sporting opportunities

Describe how your organisation will contribute to your proposal for funding, either financially or through volunteer time or other. Sport Waikato delivers a wide range of services to support the Matamata Piako Community beyond those that are requested for funding. The District Coordinator role ensures that local needs are considered and advocated for in the delivery of these services. Added value for the district, supported by other funding mechanisms include: 1. Sport Waikato Under Fives Team works with service providers, parents and early childhood educators to promote the benefits of being active from day 1. 2. Project Energize and our Energize Team are available to provide practical 'hands on' support and assistance to schools and teachers with any initiatives that will increase the quality and quantity of physical activity or improve the uptake of healthy eating. 3. Secondary Schools- From the facilitation of sporting events through to the promotion of initiatives, Sport Waikato is always available to support and promote the benefits of physical activity and organised sport in secondary schools. 4. Active and Well and our Green Prescription Programme provide a coaching and support programme to help individuals and families lead healthier more active lifestyles. 5. Insights and Planning for the District – Assisting stakeholders to better understand the sport sector, monitor outcomes and assist local clubs to understand the dynamics of demographic change. 6. Sport Capability Advise and Expertise – this team works with 20 Regional Sport Organisations to grow capability. 7. Kiwisport Funding for the region – The KiwiSport Regional Partnership fund is a

161 government funded initiative that helps to get more school-aged children participating in organised sport.. Sport Waikato has administrated this fund on behalf of Sport NZ since 2009. 8. Coach Development and Training – this team leads the Regional Coach Development programme and support community coaches through facilitating workshops and leading the Growing Coaches programmes in schools. 9. Inclusion Advice – Specialist assistance in providing inclusive participation opportunities for minority groups. 10. Celebrations of Sport – Annual District Sports Awards leading into the Waikato Regional Sports Awards. 11. Opportunities for Aspiring Athletes– coordination of the Pathway to Podium programme – a nationwide talent development initiative. 12. Targeted Programmes and Campaigns to increase participation – Women and Girls and Maaori Participation 13. Volunteer Reward and Recognition Programmes - a Sport Maker is someone who volunteers their time and effort for sport in the Waikato region. The Sport Maker programme was initiated by Lotto and Sport NZ to thank volunteers and is facilitated by Sport Waikato. Each month nominated volunteers receive a thank you letter and every quarter some of the lucky volunteers are awarded with sport maker merchandise.

Describe how your activities or project contribute to one or more of Council’s Outcomes for the Community (Refer to the Policy for a full list of outcomes). Connected Infrastructure – Regional Sports Facilities Plan and Local Facility Support, Delivery of Sports Plan, Aquatic Forum, connecting with clubs to address facility issues, keeping council informed of issues arising. Economic Opportunities – Attracting regional and national sporting events and the provision of local opportunities e.g. Trail Trilogy, ECHO Walking Festival, Support for Rail Trail, Piako Triathlon, Tower Run, TAFISA Healthy Communities – Active & Well , Project Energize and the advocacy services to support healthy lifestyles e.g. programmes in schools and with local community groups, regional concepts for healthy eating , promotion of recreation opportunities, connecting individuals to clubs and groups, supporting activity and sport providers, identifying and realising opportunities to improve outcomes for clubs, facilities and individuals. Vibrant Cultural Values –He Oranga Poutama (HOP), "Stairway to Wellbeing", promotes the development and implementation of physical recreation and sport in a way that is culturally appropriate to Maori.

Describe how your project or organisation benefits the community. See Moving Waikato 2025 http://www.sportwaikato.org.nz/getmedia/2cb9643a-c3c4-4cdf-aa63- 70ac5e45976b/MovingWaikato2025consultation_finaldocument- BOOKLET_WEB.pdf.aspx?ext=.pdf

Amount requested: District Coordinator Role : $74,000 per annum with a $2,000 increase each year. Regional Facilities Role: $9,025 per annum

5. Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? Yes Details (if yes): Financial Report Whole of Organisation http://www.sportwaikato.org.nz/getmedia/94d2f9f1-7a15-48f8-b7ea- 672d42ae370b/Financial-Statements_Audit-Report-2015-2016.pdf.aspx?ext=.pdf 162 Please attach a breakdown of your funding needs, including your budget and other sources of funding: https://www.mpdc.govt.nz/components/com_rsform/uploads/59cd6f83ef808- P&L30June2017.pdf

Please attach details about the proposed project/s, including timeframes:

Please attach any quotes you have received relevant to this project: https://www.mpdc.govt.nz/components/com_rsform/uploads/59cd6f83efeae- Forecast30June2018.pdf

Please attach any other supporting information you wish to include in your application:

Attach any additional documents or information:

6. Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public.

163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 INCOME & EXPENDITURE REPORT FOR MATAMATA/PIAKO DSC - 014 LOU

FOR PERIOD ENDING JUN:NEXT16/17 Income Account MONTH - ACTUAL MONTH - BUDGET MTHLY VARIANCE ACTUAL YTD BUDGET YTD YTD VARIANCE ANN BUDGET % ANN BUDGET 1010 DISTRICT COUNCIL $6,000.00 6,000 0.00 $72,000.00 72,000 0 72,000 100% 1014 LION FOUNDATION GRANT $0.00 0 0.00 $3,000.00 3,000 0 3,000 100% 1196 TICKET SALES $0.00 0 0.00 $1,510.42 1,400 (110) 1,400 108% 1280 CASH SPONSORSHIP $0.00 0 0.00 $6,000.00 6,000 0 6,000 100% $6,000.00 6,000 0.00 $82,510.42 82,400 (110) 82,400 100%

Expenses 2090 SPORTS DAYS/EVENTS $0.00 0 0.00 $5.18 400 395 400 1% 2096 SPORTS AWARDS COSTS $66.20 0 (66.20) $8,209.49 10,400 2,191 10,400 79% 2141 COURSE/WORKSHOP COSTS $50.00 50 0.00 $440.00 600 160 600 73% 2200 A C C LEVY $17.22 277 259.78 $363.96 554 190 554 66% 2250 ENTERTAINMENT $0.00 0 0.00 $41.45 300 259 300 14% 2255 EQUIPMENT COSTS $(173.91) 0 173.91 $67.82 500 432 500 14% 2275 MAINTENANCE & REPAIRS $0.00 0 0.00 $210.44 0 (210) 0 - 2282 OPERATIONAL COSTS $916.67 916 (0.67) $11,000.04 11,000 0 11,000 100% 2283 OFFICE EQUIPMENT - NON $0.00 0 0.00 $146.09 0 (146) 0 - 2284 OFFICE RUNNING EXPENSES $0.00 0 0.00 $193.77 0 (194) 0 - 2285 PHOTOCOPYING COSTS $36.82 250 213.18 $2,478.97 3,000 521 3,000 83% 2290 POSTAGE $0.00 0 0.00 $152.17 0 (152) 0 - 2310 PROFESSIONAL DEV $0.00 83 83.00 $182.61 578 395 578 32% 2326 MARKETING $0.00 0 0.00 $281.61 750 468 750 38% 2335 RESOURCE DEVELOPMENT $0.00 0 0.00 $1.90 0 (2) 0 - 2355 ICT LANDLINE RENTALS $0.00 30 30.00 $155.73 360 204 360 43% 2356 ICT MOBILE PHONE $50.20 45 (5.20) $662.33 474 (188) 474 140% 2357 ICT TOLLS $0.00 6 6.00 $14.65 72 57 72 20% 2358 ICT INTERNET USEAGE $73.35 27 (46.35) $684.58 324 (361) 324 211% 2360 SALARIES $5,868.81 5,425 (443.81) $45,876.63 47,000 1,123 47,000 98% 2372 KIWISAVER EMPLOYER CONT $162.69 163 0.31 $1,409.98 1,406 (4) 1,406 100% 2415 HEALTH AND SAFETY $0.00 0 0.00 $28.00 0 (28) 0 - 2442 VEHICLES - INSURANCE $0.00 0 0.00 $337.74 417 79 417 81% 2443 VEHICLES - LEASE COSTS $499.00 498 (1.00) $5,651.72 5,652 0 5,652 100% 2444 VEHICLES - PETROL $305.95 300 (5.95) $2,695.76 3,393 697 3,393 79% 2445 VEHICLES - REPAIRS & MTCE $0.00 0 0.00 $83.51 969 885 969 9% $7,873.00 8,070 197.00 $81,376.13 88,149 6,773 88,149 92%

Surplus (Deficit) $(1,873.00) (2,070) (197.00) $1,134.29 (5,749) (6,883) (5,749) -20% 210

Printed: Wednesday, 27 September 2017 11:08:43 AM MoneyWorks Gold - Page 1 INCOME & EXPENDITURE REPORT FOR TEAM ENERGIZE ROLL OUT - 036

FOR PERIOD ENDING JUN:NEXT16/17 Income Account MONTH - ACTUAL MONTH - BUDGET MTHLY VARIANCE ACTUAL YTD BUDGET YTD YTD VARIANCE ANN BUDGET % ANN BUDGET 1178 RESOURCE SALES $200.00 0 (200.00) $16,637.54 7,921 (8,717) 7,921 210% 1181 ROYALTIES $0.00 0 0.00 $12,412.56 20,000 7,587 20,000 62% $200.00 0 (200.00) $29,050.10 27,921 (1,129) 27,921 104%

Expenses 2081 APPAREL COSTS $0.00 0 0.00 $400.85 0 (401) 0 - 2205 ACCOM & TRAV $328.96 0 (328.96) $713.83 0 (714) 0 - 2250 ENTERTAINMENT $0.00 0 0.00 $34.17 0 (34) 0 - 2270 LEGAL FEES $0.00 0 0.00 $492.00 0 (492) 0 - 2285 PHOTOCOPYING COSTS $0.00 0 0.00 $266.50 0 (267) 0 - 2335 RESOURCE DEVELOPMENT $0.00 0 0.00 $968.94 0 (969) 0 - $328.96 0 (328.96) $2,876.29 0 (2,876) 0 -

Surplus (Deficit) $(128.96) 0 128.96 $26,173.81 27,921 1,747 27,921 94% 211

Printed: Wednesday, 27 September 2017 11:08:45 AM MoneyWorks Gold - Page 2 INCOME & EXPENDITURE REPORT FOR PROJECT ENERGIZE FOR DHB 058

FOR PERIOD ENDING JUN:NEXT16/17 Income Account MONTH - ACTUAL MONTH - BUDGET MTHLY VARIANCE ACTUAL YTD BUDGET YTD YTD VARIANCE ANN BUDGET % ANN BUDGET 1006 DISTRICT HEALTH BOARD $166,702.21 166,703 0.79 $1,997,136.68 1,997,137 0 1,997,137 100% 1020 CONSULTANCY FEE REVENUE $0.00 0 0.00 $1,000.00 0 (1,000) 0 - 1100 SPORT NZ COMMUNITY $17,150.00 17,150 0.00 $205,800.00 205,800 0 205,800 100% 1178 RESOURCE SALES $0.00 513 513.00 $2,687.50 3,080 393 3,080 87% 1188 HOLIDAY PROG INCOME $0.00 0 0.00 $78.26 0 (78) 0 - 1190 SPORTS DAYS/EVENTS $0.00 0 0.00 $1,582.54 0 (1,583) 0 - 1226 ADM RECOV STATIONERY $0.00 0 0.00 $30.43 0 (30) 0 - 1227 SPON'SHIP VEHICLE CONTRA $750.00 750 0.00 $4,500.00 4,500 0 4,500 100% 1230 RENT RECEIVED $219.39 0 (219.39) $832.48 0 (832) 0 - $184,821.60 185,116 294.40 $2,213,647.89 2,210,517 (3,131) 2,210,517 100%

Expenses 2081 APPAREL COSTS $0.00 0 0.00 $1,352.29 1,800 448 1,800 75% 2088 HOLIDAY PROG COSTS $0.00 0 0.00 $34.78 0 (35) 0 - 2090 SPORTS DAYS/EVENTS $52.17 0 (52.17) $659.88 0 (660) 0 - 2096 SPORTS AWARDS COSTS $0.00 0 0.00 $130.00 0 (130) 0 - 2141 COURSE/WORKSHOP COSTS $0.00 0 0.00 $0.00 500 500 500 0% 2200 A C C LEVY $392.70 6,576 6,183.30 $8,491.25 13,152 4,661 13,152 65% 2205 ACCOM & TRAV $0.00 0 0.00 $460.61 0 (461) 0 - 2235 CATERING $0.00 0 0.00 $873.26 0 (873) 0 - 2245 DEPRECIATION $4,661.91 5,261 599.09 $21,078.93 21,060 (19) 21,060 100% 2250 ENTERTAINMENT $7.03 0 (7.03) $244.75 198 (47) 198 124% 2255 EQUIPMENT COSTS $38.21 166 127.79 $1,184.78 2,000 815 2,000 59% 2256 SUBCONTRACTORS $50.00 0 (50.00) $150.00 0 (150) 0 - 2258 SUBCONTRACTS - ENERGIZE $31,458.67 31,459 0.33 $381,504.04 381,508 4 381,508 100% 2260 INSURANCE $0.00 167 167.00 $1,415.63 989 (427) 989 143% 2266 INTEREST PAID - VEHICLES $103.75 219 115.25 $2,631.78 2,981 349 2,981 88% 2268 IT SUPPLIES/DEVELOPMENT $2.79 0 (2.79) $5.56 0 (6) 0 - 2270 LEGAL FEES $161.01 0 (161.01) $5,161.01 5,000 (161) 5,000 103% 2275 MAINTENANCE & REPAIRS $177.44 227 49.56 $1,637.33 2,905 1,268 2,905 56% 2281 GIFTS $44.30 0 (44.30) $1,650.25 0 (1,650) 0 - 2282 OPERATIONAL COSTS $25,042.00 25,042 0.00 $299,877.00 299,880 3 299,880 100% 2284 OFFICE RUNNING EXPENSES $69.03 0 (69.03) $157.31 0 (157) 0 - 2285 PHOTOCOPYING COSTS $3,390.22 3,000 (390.22) $22,769.05 33,000 10,231 33,000 69% 2290 POSTAGE $50.72 0 (50.72) $78.32 0 (78) 0 - 2295 ENERGY COSTS $292.87 269 (23.87) $2,275.72 3,231 955 3,231 70% 2303 TEAM BUILDING $0.00 0 0.00 $85.11 0 (85) 0 - 212 2304 TEAM CHRISTMAS $0.00 0 0.00 $60.00 0 (60) 0 - 2306 TEAM MEETINGS $213.89 0 (213.89) $275.40 0 (275) 0 - 2310 PROFESSIONAL DEV $226.08 937 710.92 $6,469.67 7,314 844 7,314 88% 2325 RECRUITMENT COSTS $0.00 0 0.00 $747.58 0 (748) 0 - 2326 MARKETING $720.00 0 (720.00) $2,040.00 1,600 (440) 1,600 128%

Printed: Wednesday, 27 September 2017 11:08:47 AM MoneyWorks Gold - Page 3 2330 RENT/RATES $1,947.85 2,052 104.15 $21,665.06 22,194 529 22,194 98% 2335 RESOURCE DEVELOPMENT $1,000.00 1,400 400.00 $14,006.24 15,802 1,796 15,802 89% 2345 STATIONERY $0.00 0 0.00 $126.64 0 (127) 0 - 2355 ICT LANDLINE RENTALS $137.28 125 (12.28) $1,394.16 1,560 166 1,560 89% 2356 ICT MOBILE PHONE $1,481.14 1,323 (158.14) $17,367.64 13,902 (3,466) 13,902 125% 2357 ICT TOLLS $11.44 100 88.56 $514.90 1,200 685 1,200 43% 2358 ICT INTERNET USEAGE $47.78 200 152.22 $1,595.22 2,400 805 2,400 66% 2360 SALARIES $123,424.70 132,120 8,695.30 $1,056,390.00 1,129,788 73,398 1,129,788 94% 2372 KIWISAVER EMPLOYER CONT $2,573.63 3,964 1,390.37 $25,217.51 33,892 8,674 33,892 74% 2415 HEALTH AND SAFETY $0.00 0 0.00 $198.56 0 (199) 0 - 2440 VEHICLES - POOL CARS $367.04 0 (367.04) $367.04 0 (367) 0 - 2442 VEHICLES - INSURANCE $0.00 0 0.00 $11,880.39 11,259 (621) 11,259 106% 2443 VEHICLES - LEASE COSTS $10,717.62 11,080 362.38 $127,657.21 134,345 6,688 134,345 95% 2444 VEHICLES - PETROL $5,183.31 4,800 (383.31) $56,459.63 58,300 1,840 58,300 97% 2445 VEHICLES - REPAIRS & MTCE $794.20 1,898 1,103.80 $15,263.87 18,063 2,799 18,063 85% 2450 VEHICLE SPON'SHIP CONTRA $750.00 750 0.00 $4,500.00 4,500 0 4,500 100% $215,590.78 233,135 17,544.22 $2,118,105.36 2,224,323 106,218 2,224,323 95%

Surplus (Deficit) $(30,769.18) (48,019) (17,249.82) $95,542.53 (13,806) (109,349) (13,806) -692% 213

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Waikato East LIFE EDUCATION TRUST

Waikato East Life Education Trust P.O Box 144 Waihi 3641

25th September 2017

Dear Supporter,

Please find enclosed our financial statements for 2017.

On behalf of the above Trust I would like to thank you for all your support you give to us, so that we can deliver a great programme to the children of our large area.

Yours sincerely

Corinna Fairburn Secretary

215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 6XEPLVVLRQ

From: Ruairi Kelly Date: Monday, 02 October 2017 13:48:50 Posted At: Inbox Conversation: LTP Grant Application - Waikato Regional Council Subject: LTP Grant Application - Waikato Regional Council Attachments: 59d187e08fef7-Enviroschools ROI summary report vxx.pdf 59d187e0907b1-Deed RUG2013_2018-1149 - Funding Deed - Enviroschools Programme - Matamata Piako District Council (3391448).pdf 59d187e091c12-MPDC Enviroschools Annual Report Jan 2017.docx 59d187e09235b-Enviroschools_census_WEB21.pdf

1. Applicant details

Name of applicant/community group: Waikato Regional Council Name of contact person: Ruairi Kelly Email: [email protected] Postal address: Private Bag 3038, Waikato Mail Centre, Hamilton 3240 Town: Hamillton Postcode: 3240 Phone: (07) 859 0999

2. Hearing

Do they wish to present at the hearing on 18 Oct? Yes

3. Organisation details

Briefly describe your organisation, the community service that it provides and how it meets Council’s policy criteria: Waikato Regional Council supports and coordinates the Enviroschools Programme in the Waikato. Enviroschools aim is to foster a generation of people who instinctively think and act sustainably. It is an innovative, nationally recognised programme supporting and empowering children and young people to plan, design and implement sustainability actions that are important to them and their communities. Be actively involved in social, cultural, economic and environmental change.

Enviroschools is supported by a national team, in partnership with around 100 national and regional partners, including the majority of New Zealand’s councils. Facilitators from these partner organisations work with a suite of resources to progress the sustainability journey.

Through the collaborative approach of building strong relationships and sharing information, the five Guiding Principles, the Enviroschools processes and the emphasis on action supports, sustainable practices for our communities and our place are developed and strengthened. A focus on the journey not just the destination supports long-term participation; lasting changes can take many years to become embedded but every step is a change in itself. With over a decade of development and growth Enviroschools has been referred to as a movement for positive change in New Zealand- helping to develop a generation of innovative and motivated young people who instinctively think and act sustainably.

236 The Enviroschools kaupapa draws enthusiastic, resourceful and energetic people together, creating a rich and diverse programme. The Enviroschools Programme although responsive and evolving has some fundamental tools, principles and concepts that are integral to its success. Part of the success of the programme lies in the support adults give each other in this community of learning. This adult empowerment (facilitators, Principals, teachers, Board of Trustees, caretakers, community members) leads to engagement of young people. This takes time and patience, planning and collaboration. Enviroschools principally works with teachers and school staff, providing a range of professional development opportunities, from one on one face to face facilitation, cluster groups through to large hui and workshops. Other support includes emails, phone calls, newsletters and mentoring/modelling with students. Good facilitation supports the Enviroschools kaupapa of participation, collaboration and inclusiveness.

Number of paid employees: 6 Number of volunteers: 10+ Primary funding source: The national hub is held by Toimata Foundation in partnership with Te Mauri Tau, with funding from the Ministry for the Environment and other agencies. Toimata Foundation manages the programme nationally. The Regional Coordinator is an employee of Waikato Regional Council and the Facilitators are funded by Territorial Authorities or other partner organisations. The programme is free at point of delivery to the schools/centres who are engaged in the programme Incorporated society? No If yes, incorporation number: Registered charity? No If yes, charities registration number:

4. Project details

In which area/s will the project take place? Matamata Morrinsville Te Aroha

Describe the activities or project your organisation is requesting funding for and how it meets the policy eligibility criteria. Waikato Regional council is seeking funding to provide support to allow Matamata-Piako District Enviroschools to move forward on their individual journeys. We continue to grow the Enviroschools kaupapa and support networks within and between those engaged in the Enviroschools Programme. With the diversity within the Matamata-Piako District the Waikato Enviroschools programme will need to continue to listen to and respond to individual schools needs for support. This is addressed by the development of support that can be accessed by schools on a level that is appropriate to their stage in the Enviroschools journey.

The funding formula enables Matamata-Piako District to define the amount of facilitator time for schools in their area. The programme works on the principle of approximately 20 facilitator hours per Enviroschool per annum, depending on age and stage which is pooled and distributed as to the needs of the schools as identified by the facilitator. Matamata- Piako District currently contributes $10,000 allowing approximately 10 Enviroschools to be supported. It is the intention to grow this number during the period that this Long Term Plan covers.

This programme is responsive to the influences of changes in personnel and shifting priorities for stakeholders; Schools, National and Local government and the development of new external initiatives. This has been demonstrated by the endorsement and support of 237 the programme on 30 August 2016, the Government announced a further six years’ funding for Toimata Foundation (the governing body for Enviroschools), totaling $11.4 million recognising Toimata Foundation as a leading enabler of environmental education. The announcement was made by Minister for the Environment, Hon. Dr Nick Smith. Toimata also contributed to the refreshed National Strategy for Environmental Education for Sustainability (EEfS), where the methodology of the programme was recognised and endorsed.

Waikato Regional Council conducted an independent review of the Enviroschools programme including a Section 17a Service delivery in the Region and again endorsed the high quality of the programme.

One intention of reviewing a public service such as Enviroschools, was to ensure that delivery by regional and local councils occurs in coordinated way and without duplication. This review found evidence of a shared investment across WRC and TAs in the Waikato, with clear distinctions between regional and local functions. For example, WRC provides for coordination and management of the programme, whereas the TAs fund local facilitation on a per school basis.

Key findings included: • The Enviroschools programme aligns with national and regional Environmental Education for Sustainability (as outlined in the National Strategy for EEfS). • The Enviroschools programme is being delivered to a high standard, attributed by an independent evaluation to a ‘collective impact’ model. • Regional Council and local council sharing the cost of delivering Enviroschools has proven benefits.

‘The evidence indicates that the Enviroschools programme is being delivered to a high standard, attributed by an independent evaluation to “a ‘collective impact’ model, that is, investment is leveraged to create a larger pool of resources and through engaging additional stakeholders the outcomes achieved are enhanced.” For every $1 that the Waikato Regional Council (WRC) and territorial authorities (TAs) invest, other investors contribute $2.60 of funding and in-kind support.’

From 2013-2015 Toimata Foundation undertook an in-depth evaluation of the Enviroschools Programme, working with external evaluators, Kinnect Group. The programme evaluation was undertaken in liaison with the Ministry for the Environment as the main funder of Toimata.

Commenting on the extent to which Enviroschools achieves its outcomes, the evaluators said that the programme was achieving results in waste, water, energy, biodiversity and other outcomes.

The evaluators identified a number of characteristics of the programme’s success including: 1. The use of the schools as catalysts of broader community action (i.e. involving parents, business, councils and others) 2. The integrated nature of the approach (i.e. focussing on multiple topics, not just one issue) 3. The sophistication, or depth of practice, of the programme (i.e. the quality and complexity increase over time). 4. The focus of the programme on decision making and solution finding for schools across

238 diverse cultural and economic backgrounds. In order to determine the value of the investment by councils and others in Enviroschools, a return on investment analysis was conducted on the programme.

The Social Return on Investment analysis looks at school, community, volunteer, council and government contributions to the programme: “A Social Return on Investment (SROI) is a framework for measuring and accounting for the broad concept of value; it incorporates social, environmental and economic costs and benefits. Investment in the Enviroschools Programme in 2014 was $10.9 million from national and regional partners, schools and their local communities. Monetary contributions as well as volunteer time are included. For example, schools and communities volunteered an estimated 20,000 hours to plant trees in 2014. “This investment was projected to realise a return of $28 million over 10 ten years (at a 5% discount rate). This creates a benefit cost ratio of approximately $2.50 over ten years for every dollar (or in-kind support) invested in the programme, or a ROI of 11% per annum” (Crocket et al, October 2015, p.10). These calculations are based on the investment in the Programme in 2014 and the projected benefits over the next ten years. The majority of the outcomes were unable to be monetised, therefore the evaluators considered the assessment of return on investment to be conservative. “Estimating the future value created by the Enviroschools Programme over a ten-year period involves dealing with uncertainty. We concluded from this analysis that the results of the model were stable, with a positive benefit:cost ratio in the range of $2.00-$3.00

It was recognised that where the programme is embedded, it is resilient in the face of challenges. That an Enviroschools journey for schools is not based on linear growth but can include highs and lows and sometimes appear to regress followed then by reengagement. There is opportunity to grow the engagement, range and number of schools in the region, if supported by Matamata-Piako District Council.

The ongoing funding of the Enviroschools programme in the Matamata-Piako District would ensure that the schools and school communities that are currently engaged in the programme would continue to be supported with further scope to engage more school communities who identified that the programme could enhance their sustainability journey.

Describe how your organisation will contribute to your proposal for funding, either financially or through volunteer time or other. Shared investment across WRC and TAs in the Waikato, with clear distinctions between regional and local functions. For example, WRC provides for coordination and management of the programme, whereas the TAs fund local facilitation on a per school basis. The independent Review of the programme in 2016 found ‘collective impact’ model. That is, investment is leveraged to create a larger pool of resources and through engaging additional stakeholders the outcomes achieved are enhanced.” The Waikato Regional Council budget for Enviroschools is $275,000, divided into labour, direct and allocated costs. In terms of the labour allocation, WRC employs a Coordinator who is budgeted for 70% of his/her time. This role includes contract management of five facilitators and coordination of the funding organisations. External funding provided by Matamata-Piako District is currently $10,000. This contribution covers the majority of facilitator time in the area. Waikato Regional Council funds coordination, management, supports regional events and workshops, resources, communications and travel.

Waikato Regional council also support Waikato Kindergarten Association (WKA) and

239 Central Kids Kindergarten are the third significant sponsors of Enviroschools and contribute to the resourcing of Enviroschools through enabling their teachers to train as facilitators of the Enviroschools Programme. Enviroschools provides professional development, school reflections (school planning workshops), and materials, such as certificates. The financial support for the WKA teachers’ involvement in Enviroschools is shared between Toimata and WRC. The total per annum contribution by WRC is estimated to be $5,000. Over and above direct funding from Matamata-Piako District, Enviroschools also receives in-kind contributions from other individuals and organisations, such as technical expertise, land, labour, facilities (e.g. plastic houses), and materials (e.g. plants). In-kind contributions come from: 1. School students, teachers, caretakers, Boards of Trustees 2. Parents, families, whanau 3. Land owners and managers 4. Trust Boards and local people e.g. Ngati Haua, Farm Trustees, WRA 5. Education and research organisations, e.g. University of Waikato, Niwa, Landcare, 6. Community organisations, e.g. Landcare Trust, Biodiversity Forum, Forest & Bird, Trees for Survival 7. Business, e.g. Fonterra, DairyNZ.

Describe how your activities or project contribute to one or more of Council’s Outcomes for the Community (Refer to the Policy for a full list of outcomes). The Enviroschools Programme aligns strongly with Matamata-Piako Councils Community Objectives of Healthy Communities, Environmental Sustainability and Vibrant Cultural Values as well as Economic opportunities. These align with the Enviroschools Guiding Principles of Sustainable Communities, Empowering Students to take action, Learning for sustainability, Maori Perspectives and Respect for Diversity of people and Cultures.

In 2014 a Nationwide Census identified outcomes of the programme that align with Matamata-Piako Councils Outcomes. Schools will be conducting a census in November 2017 and the data will be available as part of the normal reporting structure in 2018. The 2015 Census showed across the region (and indicative of action across the district): 100% of schools were engaging with Waste minimisation and reduction practices including, organic and non organic recycling systems. Over 90% were engaged in food security, production and distribution. Over 90% were engaged with Biodiversity action such as restoration & riparian planting, control of plant and animal pests. Over 70% were engaged in water and energy action, such as rainwater harvesting, Storm water awareness and water quality testing and monitoring. Over 80% were involved in other social outcomes such as healthy eating, community care and ethics. Cultural practises including with connection with tangata whenua & integrating Maori perspectives. Citizenship &ecology such as global connection & community responsibility. Economic action such as financial literacy and shifting patterns of spending.

The 2013-2015 evaluation of the Enviroschools Programme, with Kinnect Group and the Ministry for the Environment commented on the extent to which Enviroschools achieves its outcomes. The evaluators said that the programme was achieving results in waste, water, energy, biodiversity and other outcomes.

240 2. The integrated nature of the approach (i.e. focusing on multiple topics, not just one issue) 3. The sophistication, or depth of practice, of the programme (i.e. the quality and complexity increase over time). 4. The focus of the programme on decision making and solution finding for schools across diverse cultural and economic backgrounds.

Describe how your project or organisation benefits the community. The Enviroschools Programme encourages activities where the schools and centres can connect with the community and can draw on experts as needed.

One of the Guiding principles is developing ‘Sustainable Communities’. It is defined as; Sustainability is about the health and viability of our environment, society, culture and economy. Balancing the needs of life against the environment impacts to ensure our natural and physical resources are there for future generations. Role modelling sustainable practices, recognising diversity and inter-connectedness, partnerships and working together.

Previously identified in kind support and collaboration is currently happening with: 1. School students, teachers, caretakers, Boards of Trustees 2. Parents, families, whanau 3. Land owners and managers 4. Trust Boards and local people e.g. Ngati Haua, Farm Trustees, WRA 5. Education and research organisations, e.g. University of Waikato, Niwa, Landcare, 6. Community organisations, e.g. Landcare Trust, Biodiversity Forum, Forest & Bird, 7. Business, e.g. Fonterra, DairyNZ.

By collaborating with a range of external stakeholders such as council, community restoration group, Department of Conservation, Iwi, businesses and private landowners, the Enviroschools Programme leverages a wide range of expertise to bring to bear on environmental and societal issues. Over 80% of schools are working with organisations or groups in the community and includes; Transfer of knowledge from school to home, Schools and community working together, Increased knowledge and experience of Maori perspectives, Increased understanding of cultural diversity, Attitudes of care, responsibility and creativity that transfer into all aspects of life as young people grow up.

Amount requested: $42,000 over the course of the LTP 2018-2021 3OHDVHUHIHUWRSDJHIRU XSGDWHGFRQILUPHGIXQGLQJ DPRXQWVRXJKW 5. Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? Yes Details (if yes): Current Funding Agreement: Enviroschools Programme - Matamata-Piako District Council Funding Deed 2013/2018 Deed No: RUG2013/2018-1149 District Council Key Contact Person Ann-Jorun Bronstad

Please attach a breakdown of your funding needs, including your budget and other sources of funding: https://www.mpdc.govt.nz/components/com_rsform/uploads/59d187e08fef7- Enviroschools ROI summary report vxx.pdf

Please attach details about the proposed project/s, including timeframes: https://www.mpdc.govt.nz/components/com_rsform/uploads/59d187e0907b1-Deed 241 RUG2013_2018-1149 - Funding Deed - Enviroschools Programme - Matamata Piako District Council (3391448).pdf

Please attach any quotes you have received relevant to this project:

Please attach any other supporting information you wish to include in your application: https://www.mpdc.govt.nz/components/com_rsform/uploads/59d187e091c12-MPDC Enviroschools Annual Report Jan 2017.docx

Attach any additional documents or information: https://www.mpdc.govt.nz/components/com_rsform/uploads/59d187e09235b- Enviroschools_census_WEB21.pdf

6. Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public.

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Ruairi Kelly Schools Programmes Coordinator Communications and Engagement Community and Services Directorate Waikato Regional Council P: +64 7 859 0726 M: +64 21307323 Private Bag 3038, Waikato Mail Centre, Hamilton 3240 Please consider the environment before printing this email

Working with others to build a Waikato region that has a healthy environment, a strong economy and vibrant communities

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243 DĂŶǇƚŚĂŶŬƐ͕ ŶŶͲ:ŽƌƵŶ Ann-Jorun Hunter | Policy Planner Matamata-Piako District Council 35 Kenrick Street, PO Box 266, Te Aroha 3342 p 07 884 0060 | f 07 884 8865 | w www.mpdc.govt.nz

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Ruairi Kelly Schools Programmes Coordinator Communications and Engagement Community and Services Directorate Waikato Regional Council P: +64 7 859 0726

244 M: +64 21307323 Private Bag 3038, Waikato Mail Centre, Hamilton 3240 Please consider the environment before printing this email

Working with others to build a Waikato region that has a healthy environment, a strong economy and vibrant communities

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Dear Waikato Regional Council,

Thank you for your community grant proposal. If we need more information on your application we will be in touch with the person identified on your application form.

Applicants have been given the opportunity to speak to the Council about their proposal in person on 18 October 2017 at the Council Chambers, 35 Kenrick Street Te Aroha. If you indicated that you wish to present your application in person, we will contact you to confirm your time slot.

If you did not choose to present your application in person or did not specify a preference but would now like to, please contact me on 07 884 0060. This will be a public meeting and you are welcome to attend.

All complete applications will be assessed by the Council. Applicants will be notified in writing once decisions are made alongside Council’s draft budget process. We expect these decisions to be made in December 2017. Final decisions on Council Long Term Plan budgets will be made in May/June 2018.

If you have any queries please do not hesitate to contact Meghan Lancaster on 07 884 0060 or email [email protected].

Regards

Michelle Staines-Hawthorne Corporate and Legal Services Manager

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245 Report to Matamata-Piako District Council

File No: 18 02 00

Date: 16 December 2016

To: Ann-Jorun Bronstad

From: Ruairi Kelly –Schools Programme Coordinator

Subject: Enviroschools Annual Report To Matamata-Piako Council Annual Summary 2016 Enviroschools Waikato Region – Matamata-Piako District Council

Overview of the Enviroschools Programme

Enviroschools is an innovative, nationally recognised programme that began in 2001. It supports and empowers children and young people to plan, design and implement sustainability actions that are important to them and their communities. It provides relevant life contexts for learners to be connected with their land and their communities and be actively involved in social, cultural, economic and environmental change.

Through the collaborative approach of building strong relationships and sharing information, we are growing a collective ƉƵŶĂŵĈƚĂƵƌĂŶŐĂor pool of knowledge. The five Guiding Principles, the Enviroschools processes and the emphasis on action supports us all in sustainable practices for our communities and our place. A focus on the journey not just the destination supports long-term participation; lasting changes can take many years to become embedded but every step is a change in itself. With over a decade of development and growth Enviroschools has been referred to as a movement for positive change in New Zealand- helping to develop a generation of innovative and motivated young people who instinctively think and act sustainably.

The Enviroschools kaupapa draws enthusiastic, resourceful and energetic people together, creating a rich and diverse programme. The Enviroschools Programme although responsive and evolving has some fundamental tools, principles and concepts that are integral to its success. Part of the success of the programme lies in the support adults give each other in this community of learning. This adult empowerment (facilitators, Principals, teachers, Board of Trustees, caretakers, community members) leads to engagement of young people. This takes time and patience, planning and collaboration. Enviroschools principally works with teachers and school staff, providing a range of professional development opportunities, from one on one face to face facilitation, cluster groups through to large hui and workshops. Other support includes emails, phone calls, newsletters and mentoring/modelling with students. Good facilitation supports the Enviroschools kaupapa of participation, collaboration and inclusiveness. All ideas are sort and all contributions are honoured.

This programme is responsive to the influences of changes in personnel and shifting priorities for stakeholders; Schools, National and Local government and the development of new external initiatives. This has been demonstrated by the endorsement and support of the programme on 30 August 2016, the Government announced a further six years’ funding for Toimata Foundation, totaling $11.4 million recognising Toimata Foundation as a leading enabler of environmental education. The announcement was made by Minister for the Environment, Hon. Dr Nick Smith, during an event at Waitakiri School, an Enviroschool in Christchurch. At the event, Associate Minister of Conservation Hon. Nicky Wagner also announced a refreshed National Strategy for Environmental Education for Sustainability (EEfS).

Waikato Regional Council conducted an independent review of the Enviroschools programme including a Section 17a Service delivery in the Region and again endorsed the high quality of the programme.

246 Key findings included: x The Enviroschools programme aligns with national and regional Environmental Education for Sustainability (as outlined in the Draft National Strategy for EEfS). x The Enviroschools programme is being delivered to a high standard, attributed by an independent evaluation to a ‘collective impact’ model. x Regional Council and local council sharing the cost of delivering Enviroschools has proven benefits.

‘dŚĞĞǀŝĚĞŶĐĞŝŶĚŝĐĂƚĞƐƚŚĂƚƚŚĞŶǀŝƌŽƐĐŚŽŽůƐƉƌŽŐƌĂŵŵĞŝƐďĞŝŶŐĚĞůŝǀĞƌĞĚƚŽ ĂŚŝŐŚƐƚĂŶĚĂƌĚ͕ĂƚƚƌŝďƵƚĞĚďǇĂŶ ŝŶĚĞƉĞŶĚĞŶƚĞǀĂůƵĂƚŝŽŶƚŽ͞Ă͚ĐŽůůĞĐƚŝǀĞŝŵƉĂĐƚ͛ŵŽĚĞů͕ƚŚĂƚŝƐ͕ŝŶǀĞƐƚŵĞŶƚŝƐůĞǀĞƌĂŐĞĚƚŽĐƌĞĂƚĞĂůĂƌŐĞƌƉŽŽůŽĨ ƌĞƐŽƵƌĐĞƐĂŶĚƚŚƌŽƵŐŚĞŶŐĂŐŝŶŐĂĚĚŝƚŝŽŶĂůƐƚĂŬĞŚŽůĚĞƌƐƚŚĞŽƵƚĐŽŵĞƐĂĐŚŝĞǀĞĚĂƌĞĞŶŚĂŶĐĞĚ͘͟ &ŽƌĞǀĞƌǇΨϭƚŚĂƚƚŚĞtĂŝŬĂƚŽZĞŐŝŽŶĂůŽƵŶĐŝů;tZͿĂŶĚƚĞƌƌŝƚŽƌŝĂůĂƵƚŚŽƌŝƚŝĞƐ;dƐͿŝŶǀĞƐƚ͕ŽƚŚĞƌŝŶǀĞƐƚŽƌƐ ĐŽŶƚƌŝďƵƚĞΨϮ͘ϲϬŽĨĨƵŶĚŝŶŐĂŶĚŝŶ-ŬŝŶĚƐƵƉƉŽƌƚ͛͘

Recommendations from the report also identified opportunities to improve the administration of the programme. We will arrange to meet with you soon to discuss our plans to simplify current invoicing, manage reporting, and identify opportunities to improve local services.

Regional Vision

The Waikato Enviroschools Team provides support to allow our Enviroschools to move forward on their individual journeys. We continue to grow the Enviroschools kaupapa and support networks within and between those engaged in the Enviroschools Programme.

With the diversity within the Waikato Region the Waikato Enviroschools programme will need to continue to listen to and respond to individual schools needs for support. This is addressed by the development of a focus for the year that can be accessed by schools on a level that is appropriate to their stage in the Enviroschools journey.

Providing teacher workshops and opportunities for sustainable community clusters, along with the Waikato Enviroschools blog. ŚƚƚƉ͗ͬͬǁĂŝŬĂƚŽĞŶǀŝƌŽƐĐŚŽŽůƐ͘ĐŽŵ allows the sharing of information and inspirational stories. This will be joined in 2017 with a closed Facebook group for teachers in order to meet a range of needs; give teachers an opportunity to gain information and inspiration, network and share good practise.

2016 Regional Focus –The Regional focus for 2016 was “Everything is Connected – Whanaungatanga”

͞ǀĞƌǇƚŚŝŶŐŝƐĐŽŶŶĞĐƚĞĚ͟ focus offered the potential to explore connections between and within natural ecosystems. This included the relationships between natural ecosystems and people. As well as the development of relationships- both local and global, between people, groups, organisations, and communities. It provided opportunities to consider both spiritual and scientific explanations of our world and traditional and contemporary approaches.

‘tŚĞŶǁĞƚƵŐĂƚĂƐŝŶŐůĞƚŚŝŶŐŝŶŶĂƚƵƌĞ͕ǁĞĨŝŶĚŝƚŝƐĐŽŶŶĞĐƚĞĚƚŽ ĞǀĞƌǇƚŚŝŶŐĞůƐĞ͛͘ – :ŽŚŶDƵŝƌ

Resources provided by the Waikato Team included: The key concepts poster highlighting the big ideas that were touch points for teachers during the year. The action learning cycle learning guide a guide to activities in the Enviroschools Theme Areas, to help plan exciting and engaging inquiry for students. Case studies highlighting how schools in the Waikato Region have be exploring key concepts and creating integrated and authentic learning for sustainability. Events: Teacher Professional Development workshops at the beginning of the school year set up the opportunity to explore the theme of interconnectedness.

247 Children’s event at Kauaeranga Valley DOC Visitor Centre and Hamilton Gardens Pavilion in September of Term 3 offered workshops run by inspiring and knowledgeable community experts and the opportunity for schools to share their special projects with other students. Both events were well attended and feedback received was extremely positive. Links to related videos, webpages and books

2017 Focus for Region – Catalysts for Change….

The diversity within the Waikato Region requires the Waikato Enviroschools programme to continue to respond to individual schools needs for support. The recent production of an updated Enviroschools reflection kit for facilitators and the upcoming release of the re-write of Enviroschools theme areas of Zero Waste and Water of Life, has raised an opportunity to energise and challenge teachers through these avenues. A focus of “Catalyst for change” will help connect all of these threads.

The focus is based on the question that drove the establishment of Enviroschools: “What if school could be a place that empowers young people to design, plan, take action and lead the change - in their classrooms, in their schools, in their neighbourhoods, in their country?” Reflecting on the saying, ‘everyone makes a difference”, the 2017 focus will look how individuals, schools and communities can really “be the change we want to see in the world”.

The Waikato Enviroschools team will again provide resources to inspire connection with the focus and tools to support teachers. To go deeper with existing issues and inquiry - allow classes and students to really explore how their actions can make a difference. To encourage action - a core part of the Enviroschools kaupapa.

We will provide teacher workshops based around the focus and the Inquiry ‘Action Learning Cycle Model’ as well as; sustainable community clusters, case studies and links via the blog and Facebook page will meet a range of needs.

The Focus will culminate in Children Events around the Region during September and would like to invite council participation.

Reflection Enviroschools Holistic Reflections

Nine schools and nine Kindergartens across the Waikato Region completed the reflection process in 2016. Enviroschools Holistic Reflection is a process that Enviroschools undertake when they pause to consider the past, present and future of their Enviroschools journey. These replaced ’awards’ the focus being on collaborative reflection rather than an external appraisal.

Holistic Reflection is an essential part of an Enviroschools journey and allows a decision to be made about a centre or school having a close fit to a particular Enviroschools Reflection Statement. –Bronze, Silver and Green Gold. The Reflection process recognises and acknowledges changes and shifts, as well as opportunities, and the challenges to be faced. It provides an opportunity to celebrate success and deepen sustainable knowledge and practices. This Holistic Reflection Process is facilitated and collaborative. It is a robust process of reflection, discussion and future planning based on evidence of the centre or school’s journey so far, the current situation, and a deepening understanding of, and commitment to, sustainability.

The centre or school considers what changes and shifts have occurred since the Enviroschools journey began or since the last Holistic Reflection. Using the evidence gathered, the centre or school’s shifts in practice and strengths are discussed by the chosen reflection team. There is honesty about areas that present opportunities for growth or indicate gaps in practice. Celebrating this mahi, and planning for the next steps on the Enviroschools journey are integral parts of the Enviroschools Holistic Reflection Process. Reflections over time enable the centre or school community to share the myriad of collected evidence, tell the associated stories of changes and express the deepening commitment to the Enviroschools kaupapa. Invitations to participate in the reflection day and celebration days are sent to Councils to reflect the support that Councils give schools and are a good opportunity for Council members and staff to engage with Enviroschools and witness the programme in action.

28 schools have indicated that they would like to engage in the reflection process in 2017.

248 District Description

Matamata-Piako District Council has been key in enabling empowered youth and sustainable, on-going action that involves the wider community within the Matamata-Piako District. There are currently 10 Matamata-Piako District Enviroschools: Elstow-Waihou School, Firth Primary, Hinuera Primary, Kiwitahi School, Manawaru School, Motumaoho, Stanley Ave School, Tatuanui School, Te Aroha Primary School and Te Poi School.

There is a large diversity between the Enviroschools. They range in size from 30 to 280 pupils, from Year 1 to Year 8, from Decile 3 through to Decile 10, comprising both rural and urban, and spanning a distance of about 50 km. Due to these differences in distance, location, size and available funds, the exciting challenge as an Enviroschools Facilitator is to support each Enviroschool individually and cater for their specific needs. In addition, they are all at different stages of their Enviroschools journey. For example, there are some schools that are re-engaging on their journey like Kiwitahi and Motumaoho while others like Tatuanui and Manawaru schools have been going strong for several years. Some of the Enviroschools have their learning for sustainability classes run by teacher or the Principal; some have an Envirogroup made up of student representatives; and others integrate learning for sustainability into each and every class; but in keeping with the Enviroschools kaupapa, all aim to empower students by getting them to lead, make decisions and guide their own learning (although this can be at very different levels).

Next Steps identified for Matamata-Piako District Enviroschools Facilitator

1. Hold staff workshops at Hinuera and Tatuanui to support with 2017 planning. 2. Help planning for the Green Gold reflection at Te Aroha Primary School. 3. Support Motumaoho and Manawaru Schools develop long term gully restoration plan. 4. Meet with the remaining Enviroschools.

2016 Calendar Year Funding for Enviroschools in Matamata-Piako District

Total Pro Rata Pro Rata Enviroschools Travel hours School School Grand Total Enviroschools Work Time Travel Time Work time Community Community Work time Travel hours

10 $2,718.33 $121.30 $3,375 $688 $213 $25 $7,140.63

Individual School Descriptions

Elstow-Waihou – Silver

A committed Enviroschool despite limited contact with facilitator in 2016. Enviro-projects are being maintained and remain strong part of the culture of the school. Students maintain an integrated vege garden, worm farm, chickens are an important part of the school and the school is continuing to develop its orchard through the donation of fruit trees this year. All teachers work with classes to develop class gardens and produce is regularly shared with students and families. Seeds are saved and grown on each year. There is ongoing development of native area on school grounds. A relationship with a local farmer provides opportunities for the school to get involved in riparian planting and learn about water issues. A weekly Enviro Award has been developed for students. Teachers have noticed changes in lunch boxes since being an Enviroschool; noticeably less packaging and wrapped food.

Waste Water Biodiversity Food Energy Building Enviroschools Networking

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