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Elections Procedures Manual, 2014

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Elections Procedures Manual, 2014 STATE OF ARIZONA ELECTIONS PROCEDURES MANUAL REVISED 2014 N W E S Department of State Office of the Secretary of State An Election Services Division Publication This instructions and procedures manual is for those who work elections in the State of Arizona. ARIZONA ELECTION PROCEDURES MANUAL A PUBLICATION OF THE ARIZONA SECRETARY OF STATE’S OFFICE ELECTION SERVICES DIVISION INTRODUCTION June 2014 The 2013-2014 Arizona Election Procedures Manual was most recently published in November 2013; however, the decision in Arizona v. Inter Tribal Council of Arizona, Inc. and Attorney General Opinion No. I13-011 (R13-016) requires a bifurcated voter registration system (dual system). My office, in consultation with County Recorders and Election Officials, has taken great care to develop procedures consistent with a bifurcated system that can be implemented correctly, impartially, uniformly and efficiently so all voters are afforded their rights. Open and honest elections are at the heart of our democratic republic. It’s a process made possible by the continued dedication of election workers, from poll workers to election officers. Your efforts make for a rewarding experience for Arizona voters. Thank you. Contact Us Office of the Secretary of State Election Services For additional copies of this booklet 1700 W. Washington Street, 7th Floor Telephone: send your request to: Phoenix, Arizona 85007 (602) 542-8683 Secretary of State Telephone: Facsimile number: Attention: Election Services Division (602) 542-4285 (602) 542-6172 1700 W. Washington Street, 7th Floor Phoenix, Arizona 85007 Toll-free (in Arizona) e-mail address: 1-877-THE VOTE [email protected] TDD: (602) 255-8683 Visit us on the World Wide Web at www.azsos.gov The Office of the Secretary of State is an equal opportunity employer. Requests for alternate formats or accommodations can be made five days in advance by contacting the Secretary of State ADA coordinator at (602) 542-4285. The Election Services Division strives for accuracy in its publications. If the user finds a misprint or error, please contact our office at (602) 542-8683. Arizona Election Procedures Manual June 2014 TABLE OF CONTENTS IMPORTANT INFORMATION ......................................................................................... 4 CHAPTER 1 - ELECTION DATES .................................................................................. 6 Consolidation of Elections ............................................................................................ 6 Issuance of Proclamation For General or Special Election by Governor: Publication by Boards of Supervisors ............................................................................................. 7 Schedule of Related Events ......................................................................................... 8 Notification of Consolidation ......................................................................................... 9 CHAPTER 2 - QUALIFICATION AND REGISTRATION OF ELECTORS ..................... 10 Qualifications to Register to Vote ............................................................................... 10 Arizona’s Bifurcated (Dual) Voter Registration System .............................................. 10 Voter Registration Processing-State Form ................................................................. 17 National Voter Registration Act Form (Federal Form) Processing ............................. 22 Statewide Voter Registration System ......................................................................... 26 Registration of Electors .............................................................................................. 37 Registration Deadline ................................................................................................. 40 Change of Voter’s Residence ..................................................................................... 42 Causes for Cancellation ............................................................................................. 42 Verification of Registration/Integrity of Rolls ............................................................... 43 Voter Registration Data Processing ........................................................................... 45 Precinct Registers ...................................................................................................... 47 CHAPTER 3 - EARLY VOTING .................................................................................... 49 “Vote by Mail” Elections .............................................................................................. 49 Permanent Early Voting List ....................................................................................... 52 Preparation, Transmission and Processing of Early Ballot ......................................... 59 CHAPTER 4 - MILITARY AND OVERSEAS VOTERS .................................................. 63 Qualifications for Voter Registration ........................................................................... 63 Early Ballot Requests ................................................................................................. 65 Fax and Electronic Transmission ............................................................................... 66 Voted Ballot Transmission .......................................................................................... 66 UOCAVA Reporting .................................................................................................... 69 CHAPTER 5 - PROCEDURES TO ASSIST VOTERS WITH DISABILITIES ................. 71 CHAPTER 6 - POLITICAL PARTIES ............................................................................ 78 New Party Seeking State Recognition ........................................................................ 78 Continued Representation .......................................................................................... 78 CHAPTER 7 - NOMINATING PROCEDURES .............................................................. 80 Notice of Offices to be Nominated .............................................................................. 80 Resign to Run ............................................................................................................ 80 Qualifications for Public Office ................................................................................... 80 Qualifications of State Officers ................................................................................... 81 Qualifications of County Officers ................................................................................ 82 Political Party Candidates Filing of Nomination Papers .............................................. 84 Write-In Candidates Filing of Nomination Papers ....................................................... 84 Circulators .................................................................................................................. 86 Secretary of State, June 2014 1 CHAPTER 8 - POLITICAL COMMITTEES AND CAMPAIGN CONTRIBUTIONS & EXPENSES ................................................................................................................... 89 Campaign Finance Reports ........................................................................................ 89 Additional Campaign Finance Resources .................................................................. 93 Political Signs ............................................................................................................. 93 CHAPTER 9 - PRESIDENTIAL PREFERENCE ELECTION ......................................... 94 Party Participation/Representation on Ballot at Presidential Preference Election ...... 94 Eligible Voters/No Open Primary ................................................................................ 94 Qualifications for Ballot ............................................................................................... 94 Official Ballot .............................................................................................................. 94 Sample Ballot and Proofs ........................................................................................... 95 Conduct of the Presidential Preference Election ........................................................ 95 Designation of Polling Places for the Presidential Preference Election ...................... 96 Certification of Results ............................................................................................... 96 Reimbursement of County Expenses ......................................................................... 97 CHAPTER 10 - CONDUCT OF ELECTIONS ................................................................ 98 Election Officer Certification ....................................................................................... 98 Election Filings ........................................................................................................... 98 Physical Ballot Security .............................................................................................. 98 Use of County Registration Rolls by Political Subdivisions ........................................ 99 Election Event Schedule .......................................................................................... 100 Certification of Voting Equipment ............................................................................. 101 Filing of Computer Election Programs With Secretary of
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