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DÚN LAOGHAIRE-RATHDOWN COUNTY COUNCIL Minutes of the County Council Meeting Held in the Council Chamber, County Hall, Dún Laog

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DÚN LAOGHAIRE-RATHDOWN COUNTY COUNCIL Minutes of the County Council Meeting Held in the Council Chamber, County Hall, Dún Laog DÚN LAOGHAIRE-RATHDOWN COUNTY COUNCIL Minutes of the County Council Meeting held in the Council Chamber, County Hall, Dún Laoghaire, Co. Dublin on Monday, 8 December 2014 at 5.00 pm PRESENT: Bailey, John F Madigan, Josepha Bailey, Maria Martin, Catherine Baker, Marie McCarthy, Lettie Boyhan, Victor McGovern, Lynsey Brennan, Shay Merrigan, Michael Curran, Chris Murphy, Brian Daly, Kevin Murphy, Tom Devlin, Cormac Nic Cormaic, Sorcha Dockery, Liam O'Brien, Peter Donnelly, Deirdre O'Brien, Shane Fayne, Mary O'Callaghan, Denis Feeney, Kate O'Neill, Seamas Gill, Karl Richmond, Neale Halpin, Melisa Saul, Barry Hanafin, Mary Smyth, Carrie Hand, Pat Smyth, Ossian Horkan, Gerry Stewart, Patricia Kingston, Deirdre Tallon, Grace Lewis, Hugh Ward, Barry Apologies for inability to attend were received for Councillor Richard Humphreys Absent: Councillor Jennifer Cuffe An Cathaoirleach, Councillor Marie Baker presided. OFFICIALS PRESENT: Philomena Poole (Chief Executive), Frank Austin (Director of Transportation and Water Services), Helena Cunningham (Director of Finance and I.T.), Andrée Dargan (County Architect & Director of Culture), Kathleen Holohan (Director of Corporate Services and Human Resources), Tom McHugh (Director of Housing and Community), Richard Shakespeare (Director of Environment), Declan McCulloch (Senior Executive Officer, Planning & Enterprise), Anne Devine (Senior Engineer, Transportation & Water Services), Rhona Naughton (Senior Planner), Tracey Flanagan (Senior Executive Planner Planning & Enterprise), Ian Smalley (Administrative Officer, Corporate Services) and Pamela Graydon (Senior Staff Officer, Corporate Services) C/624/14 Confirmation of Minutes 1. Minutes of Meeting of County Council held on 10th November 2014 It was proposed by Councillor B. Saul, seconded by Councillor C. Smyth and RESOLVED: “That the minutes of the County Council meeting held on 10th November 2014 be ADOPTED and APPROVED.” 2. Minutes of the Budget Meeting held on 4th November 2014 It was proposed by Councillor G. Horkan, seconded by Councillor P. Hand and RESOLVED: 1 “That the minutes of the Budget meeting held on 4th November 2014 be ADOPTED and APPROVED.” C/625/14 Questions It was proposed by Councillor G. Horkan, seconded by Councillor P. Hand and RESOLVED: “That pursuant to Standing Order No. 13 (c) question numbers A.1 to A.29 be ADOPTED and APPROVED.” C/626/14 Government Budget Announcement - Social Housing Programme “Question: Councillor V. Boyhan “To ask the Chief Executive to provide a brief report on the social housing finance initiatives announced by the Minister of Finance on Budget Day (14th October 2014) and to set out how these may benefit and assist Dún Laoghaire–Rathdown County Council to progress its social housing objectives?” Reply: “The financing and funding of social housing referred to in the national budget for 2015 has been detailed further in the recently published Social Housing Strategy http://www.environ.ie/en/PublicationsDocuments/FileDownLoad,39622,en.pdf, which includes a range of measures to provide new social housing, provide housing supports through the private rented sector, and reform social housing supports. The strategy includes the establishment of the Dublin Social Housing Delivery Taskforce, which will oversee delivery of additional numbers of social housing units. Decisions on numbers of units and allocation of funding for each local authority have yet not been finalised, Councillors will be advised of any further information when it becomes available.” C/627/14 Irish Mutual Bodies - Dividends to Council Question: Councillor V. Boyhan “To ask the Chief Executive to provide a report on all dividends received by the Council since 2012, and to confirm if the Council has / or will receive any dividends from ‘Irish Public Bodies’ this year, and if so, will she please detail the amount and her intentions for the use of these funds?” Reply: “The dividend payments received from the Council’s Insurers, Irish Public Bodies Mutual Insurances Ltd, in the years 2012 to 2014 were, 2012 €495,805, 2013 €537,758, 2014 €476,446 and these payments were receipted to the revenue account as provided for in the adopted budgets for those years.” C/628/14 Freedom of Information Act Question: Councillor V. Bohan “To ask the Chief Executive to please confirm what charges, if any, Dún Laoghaire-Rathdown County Council now applies to citizens wanting access to information under the FOI Act and to report on same. The Freedom of Information Act, as amended obliges local authorities and a range of other public bodies to publish information on their activities and to make the information they hold, including personal information, available to citizens?” 2 Reply: “The fees structure under the Freedom of Information Act, 2014, came into effect on 14 October 2014. From this date there is no fee for the initial request, a fee of €30 applies to requests for an internal review of a decision (€10 if requester is a holder of a medical card), and a fee of €50 applies to an appeal to the office of the Information Commissioner (€15 if requester is a holder of a medical card). Search, retrieval and copying fees also apply in the amounts of €20 per hour for search/retrieval and €0.04 per sheet for copying of records, subject to a lower limit of €100 below which no fee will be charged, and an upper threshold of €500 which is the most that may be charged where the fee lies between €500 and €700. Where the fee exceeds €700, the Authority may refuse to process the request unless the requester is willing to limit the scope of the request, thereby bringing the fee below the upper threshold of €700. Section 8 of the Act requires FOI Bodies to prepare and publish a publication scheme. This scheme will replace the Section 15 and Section 16 Manuals which were published under the FOI Acts 1997- 2003 and will include, amongst others, the classes of information published by the FOI body, the terms under which it will make such information available, and a general description of its structure, organisation, functions and powers. This Section of the Act has not yet come into effect and the existing Section 15 & 16 manuals will remain available on the Council’s website until such time as they are replaced by the new Section 8 publication scheme.” C/629/14 Bridge Schedule Question: Councillor V. Boyhan “To ask the Chief Executive to please provide a schedule of vehicle and pedestrian bridges over the N11 & M50, under the responsibility of the Council?” Reply: The list of bridges on the N11 which are maintained by the Council are included in the attachment document. The remaining bridges on the N11,M11 and M50 are maintained by NRA Contractor. It should be noted that the UCD Over-bridge, footbridge at “The Rise” and footbridge at UCD are now on a Regional road because the road from Mount Merrion Avenue to the City boundary has been re-classified to a Regional road. Structures in Dun Laoghaire Rathdown Bridge Name Identification Maintained by 1 Blackglen Underpass Bridge DR-M50-004.00 DLRD/Rd Marc / Structure 2 Sandyford Road Overbridge DR-M50-006.00 DLRD/Rd Marc / Structure 3 Loughlinstown River Culvert DR-N11-002.00 DLRD 4 Loughlinstown River Bridge DR-N11-003.00 DLRD 5 Wyattville Road Overbridge DR-N11-003.20 DLRD 6 Johnstown Road Footbridge DR-N11-004.00 DLRD 7 Clonkeen Road Footbridge DR-N11-005.00 DLRD 8 Foxrock Church Footbirdge DR-N11-006.00 DLRD 9 St. Laurence Park Subway DR-N11-007.00 DLRD 10 Frascati Road Subway DR-N31-001.00 DLRD 3 C/630/14 Blackrock Civic Buildings - Carnegie Library, Blackrock Town Hall, Technical School and Associated Out-Houses Question: Councillor V. Boyhan “To ask the Chief Executive to report on the status of the proposed disposal of a leasehold interest in Blackrock Town Hall to Dún Laoghaire Vocational Educational Committee signed by the then County Manager Mr. Owen P. Keegan (dated 29 April 2010) and attached map, outlined in red ink - ref PL- 07-043, and will she confirm if the terms of the Section 183 pursuant to the Local Government Act 2001 relating to these properties have been fully complied with.” Reply: “A disposal notice under Section 183 of the Local Government Act 2001 was approved at a Full Council Meeting held on Monday 10th May 2010, Certified Minute No C/308/10 refers. The Agreement with Dún Laoghaire Rathdown County Council and the Dublin and Dún Laoghaire Education and Training Board (formerly the VEC) will be finalised in early 2015.” C/631/14 Housing Rental Accounts in Arrears Question: Councillor C. Curran "To ask the Chief Executive to provide the number of housing rental accounts in arrears, as well as a monetary total value for same. Could the Chief Executive also provide the data for both categories expressed as an aged debt as well. (Current month, 1 month, 2 months, 3 months, 4 months & older)?" Reply: “The Council currently has 4,071 dwellings let under its Differential Rents Scheme. An annual review is carried out each year to ensure that all household income and occupancy details are kept up-to-date. This Review can result in back-dated debits being applied to accounts if changes to income are not notified immediately they occur or if insufficient documentation has been submitted by the tenant. Furthermore, these back-dated debits will be removed or reduced once appropriate information is received within a specified timeframe. While back-dated credits can be refunded immediately, it may take some time for the tenant to repay a back-dated debit. While payments may not yet be received from tenants who pay their rent monthly, the current position regarding differential rent accounts in arrears (which include back-dated adjustments) is as follows: No. Accounts Amount No.
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