October 27, 2020 4th Tuesday School Board Meeting 5:00 p.m. Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148 (571) 252-1020
1. Call to Order and Remote Participation 5:00 p.m. - All board members were present. 1.01 Remote Participation
Remote Participation script will be read for: Ms. Barts, Ms. Corbo, Mr. Mahedavi and Ms. Reaser.
Motion by Ms. Sheridan that Ms. Barts, Ms. Corbo, Mr. Mahedavi and Ms. Reaser have requested to participate remotely in this meeting. Moved by Mr. Morse Seconded by Ms. King
Motion Passes 5-0
2. Pledge of Allegiance
3. Disclosures
3.01 Disclosures Disclosures to be read by the following school board members: Ms. Corbo Ms. King Mr. Mahedavi Mr. Morse Mr. Serotkin Ms. Sheridan
File Attachments
Disclosure_DCorbo.pdf (489 KB)
Disclosure_LKing.pdf (431 KB)
Disclosure_HMahedavi.pdf (431 KB)
Disclosure_JMorse.pdf (344 KB) Loudoun County Public Schools Regular School Board Meeting October 27, 2020 2
Disclosure_ISerotkin.pdf (565 KB)
Disclosure_BSheridan.pdf (737 KB)
4. Public Comment 4.01 Procedures for Public Comment
Delegations
Beginning with the September 8, 2020, School Board meeting, in-person public comment will be accepted in the School Board Room at the LCPS Administration Building, 21000 Education Court, Ashburn, Va.
Sign-Up. The School Board welcomes comments from Loudoun County residents and believes that strong community engagement and outreach are important components of a successful school system. Please click on this Public Comment Registration form to fill out this brief form no later than 5 minutes prior to the start of the meeting in which you plan to speak. If you choose not to register to speak via this form, "no contact" walk-in registration will also be accepted in the lobby of the Administration Building, 21000 Education Court, Ashburn, Va., starting 30 minutes prior to the meeting until 5 minutes before the start of the meeting.
Written Public Comment. Beginning with the October 27, 2020, School Board meeting, written comments will be accepted from the public in advance of School Board meetings. Members of the public who wish to submit written comments are invited to use the Written Public Comment submission form to do so. Written comments may be submitted during the two business days prior to a School Board meeting, until 5 minutes before the start of the meeting. Comments will be provided to School Board members during the meeting, and will be posted to the BoardDocs meeting page afterward.
Public Comment Logistics and Face Coverings Requirement. Due to the COVID-19 pandemic, and consistent with public-health mitigation recommendations and Gov. Ralph Northam’s Executive Order #53, anyone entering the LCPS Administration Building is required to wear a face covering while in the building, including while making public comments at a School Board meeting. Speakers will be asked to stand in line in the lobby of the building with a minimum of 6 feet of separation from other members of the public or staff who may be present. Speakers will be admitted to the Board Room to make comments one at a time, and will be asked to leave the room immediately after making their comments. Speakers can remain in the building to listen to the meeting after commenting; meetings are also live-streamed on LCPS.org and televised. LCPS staff members will be on hand to assist in this process.
The audio portion of the meeting will be played live over the public-address system in the hallway.
Distribution of Materials to School Board Members. Copies of materials for Board members should be given to the Public Information Officer or designee in the media box at the back of the Board room prior to the start of the meeting for distribution to Board members. Please provide 12 copies of materials. Under no circumstances will a speaker approach the dais.
Time Allotment. Speakers must limit comments to the time allotted by the Chair and announced prior to the public comment period. The Chair determines the time based on the number of speakers and the agenda, but not to exceed five (5) minutes.
Assistance. Those who need translation/interpretation assistance or a reasonable accommodation for any type of disability in order to be able to participate meaningfully in School Board meetings or public hearings should contact the Superintendent's Office at least three days prior to the meeting. The speaking time will be doubled for speakers requiring translation/interpretation assistance when requested. Loudoun County Public Schools Regular School Board Meeting October 27, 2020 3
Other Communications to School Board Members. The School Board also is open to receiving comments outside of school board meetings as an alternative means of public participation. To e-mail all members of the School Board, please use [email protected].
Please see Policy 2520 for full details.
Written public comment accepted for this meeting is viewable in the attached document.
Each participant was allotted one minute to speak.
Brian Davison Peter Livingston Cheryl Onderchain Valerie Brodie Charlie Brodie Zack Brodie Ben Brodie Robert Reinish Lisa Levine Elizabeth Perrin Monica Hassan Monica Sadeghi Arya Sadeghi Nemat Sadeghi Moe Sadeghi Max Razavi Mindy Celentano Jack Celentano Emma Celentano Peter Hughes Chad Hutchings Lela Heick Eli Heick David Palanzi Maggie Mohiuddin Maxwell Maynard Dave Rotell Rachael Levine Lori Levine David Kloes Jennifer Downs Sadie Glauser Saylin Glauser Erin Dunbar Carleigh McCahren Jennifer Williamson Martin Heinze Loudoun County Public Schools Regular School Board Meeting October 27, 2020 4
Karina Mckee Kay Greenwell Kelly Poland Eva Poland Michael Walsh Mike Biron Michael Gast Aimee Miller Heather Malam Julie Kyle Keith Nolen, Jr. Katrece Nolen Andrea Weiskopf Cara Everett Tori Walden Katie Walden Laura Sagen Linda Killan Debbie Rose LeAnne Grammo Andrew North Amy Jahr Kyla Houston Elizabeth Boyko
File Attachments
Written Public Comment October 27 School Board Meeting.pdf (16 KB)
5. Approval of Consent Agenda 5.01 Minutes of the September 22, 2020, 4th Tuesday School Board Meeting
Recommended Action
That the Loudoun County School Board adopt the Minutes of the September 22, 2020, 4th Tuesday School Board Meeting.
Summary:
Minutes are considered draft until adopted by the school board.
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments Minutes September 22, 2020 School Board Meeting.pdf (278 KB) Loudoun County Public Schools Regular School Board Meeting October 27, 2020 5
5.02 Minutes of the October 8, 2020 Special School Board Meeting - Closed Session Only (Virtual Meeting)
Recommended Action
That the Loudoun County School Board adopt the Minutes of the October 8, 2020 Special School Board Meeting - Closed Session Only (Virtual Meeting)
Summary:
Minutes are considered draft until adopted by the School Board.
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Minutes October 8 2020 Special School Board Meeting Closed Session.pdf (88 KB)
5.03 Minutes of the October 14, 2020 School Board Elementary School Attendance Zone Overview
Recommended Action
That the Loudoun County School Board adopt the Minutes of the October 14, 2020 School Board Elementary School Attendance Zone Overview
Summary:
Minutes are considered draft until adopted by the School Board.
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Minutes October 14 2020 School Board Elementary School Attendance Zone Overview.pdf (73 KB)
5.04 Minutes of the October 20, 2020 Staff Briefing & School Board Attendance Zone Public Hearing (Elaine E. Thompson & Hovatter ES)
Recommended Action
That the Loudoun County School Board Adopt the Minutes of the October 20, 2020 Staff Briefing & School Board Attendance Zone Public Hearing (Elaine E. Thompson & Hovatter ES)
Summary:
Minutes are considered draft until adopted by the School Board.
Motion by Ms. Reaser to approve the Consent Agenda Loudoun County Public Schools Regular School Board Meeting October 27, 2020 6
Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Minutes October 20 2020 Staff Briefing Hovatter and ElaineThompson ES.pdf (80 KB)
5.05 Licensed Personnel Action
Recommended Action
That the Loudoun County School Board approve and accept the Superintendent's recommendations concerning Licensed Personnel.
SUMMARY:
The Department of Human Resources and Talent Development is submitting a personnel list for action by the School Board. The list is as follows:
1. Actions concerning Licensed Personnel Employed for the 2020-2021 school year. 2. If necessary, additional personnel actions will be included as an addendum to this item on the date of the School Board Meeting.
Staff Reference: Dr. Scott Ziegler
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Licensed Board List 10.27.20.pdf (79 KB)
Licensed Addendum 10.27.20.pdf (107 KB)
5.06 Classified Personnel Action
Recommended Action
That the Loudoun County School Board approve and accept the Superintendent's recommendations concerning Classified Personnel.
SUMMARY:
The Department of Human Resources and Talent Development is submitting a personnel list for action by the School Board. The list is as follows:
1. Actions concerning Classified Personnel Employed for the 2020-2021 school year. 2. If necessary, additional personnel actions will be included as an addendum to this item on the date of the School Board Meeting. Loudoun County Public Schools Regular School Board Meeting October 27, 2020 7
Staff Reference: Dr. Scott Ziegler Telephone: (571) 252-1317
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Classified Board List 10.27.20.pdf (87 KB)
Classified Addendum 10.27.20.pdf (90 KB)
5.07 Office of Superintendent: Nominations of New Members to Replace Existing Superintendent Representatives for the Equity Committee
Recommended Action
That the Loudoun County School Board approve filling staff vacancies on the Equity Committee with Jessica Harding and Lenny Compton.
SUMMARY:
At the formation of the Equity Committee, there were four Superintendent staff member nominations to the committee. Staff vacancies on the committee have occurred and Jessica Harding, Equity and Culturally Responsive Supervisor, and Lenny Compton, Principal of J. Lupton Simpson Middle School, have been nominated to fill the vacancies on the Equity Committee effective immediately.
Staff Reference: Nyah Hamlett, Ed.D. Staff Telephone: 571-252-1030
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
5.08 Finance and Facilities Committee: IFB #I21316, Custodial Supplies and Equipment for Ongoing Needs
Recommended Action
That the Loudoun County School Board approve the award of IFB #I21316, Custodial Supplies and Equipment, as per the attached recommendation from November 1, 2020, through October 31, 2021.
SUMMARY:
On August 18, 2020, the Procurement and Risk Management Office issued an Invitation for Bid for the purchase of custodial supplies and equipment for the ongoing needs of the school system. Seven vendors responded. The IFB allowed for multiple awards. The current contract term expires October 31, 2020.
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 8
Staff is recommending award to the vendor who submitted the low bid on the specified item or acceptable alternate. The following items were not awarded: #26-29 and #36. Line items 34 and 43 were tie bids and were awarded by drawing lots.
The estimated value of this contract is $1.4M and is included in the Facilities Services appropriated budget.
The Finance and Facilities Committee of the School Board met on Tuesday, October 20, 2020, to review and discuss this item. The Committee voted 3-0 to bring this forward to the School Board as a Consent Item on October 27, 2020.
Staff Reference: Edward Treanor Telephone: 571-252-2960
Staff Reference: Andrea Philyaw Telephone: 571-252-1270
Staff Reference: Kevin Lewis Telephone: 571-252-1385
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Custodial Supplies and Equipment for Ongoing Needs IFB I21316 - Bid Award.pdf (223 KB)
5.09 Finance and Facilities Committee: RFP #R20239, Construction Support Services, Renewal
Recommended Action
That the Loudoun County School Board renew RFP #R20239, Construction Support Services, with: MBP of Fairfax, VA; Alpha Corporation of Dulles, VA; Dewberry Engineers Inc. of Fairfax, VA; and Skanska USA Building Inc., of Rockville, MD for the period November 1, 2020, through October 31, 2021.
SUMMARY:
On October 22, 2019, the School Board awarded RFP #R20239, Construction Support Services, to four vendors to provide construction consulting services on projects when time constraints or other considerations preclude obtaining individual project proposals for all campuses and facilities for Loudoun County Public Schools. The RFP allowed for multiple awards with the option to renew for four additional one-year terms. The current contract term expires October 31, 2020. This is the first of four renewal options for this contract.
Projects will be distributed among these firms in accordance with procedures described in RFP #R20239. Individual task orders under the resulting contract(s) shall not exceed $2,500,000 per task order and the sum of all task orders during each contract term shall not exceed $6,000,000.
The Finance and Facilities Committee of the School Board met on Tuesday, October 20, 2020, to review and discuss this item. The Committee voted 3-0 to bring this forward to the School Board as a Consent Item on October 27, 2020.
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 9
Staff Reference: Walter H. Boysen Telephone: 571-252-1161
Staff Reference: Andrea Philyaw Telephone: 571-252-1270
Staff Reference: Kevin Lewis Telephone: 571-252-1385
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
5.10 Finance and Facilities Committee: RFP #R21263, Elevators, Wheelchair Lifts, and Dumbwaiters; Preventive Maintenance and Repairs
Recommended Action
That the Loudoun County School Board approve the award of RFP #R21263, Elevators, Wheelchair Lifts, and Dumbwaiters; Preventive Maintenance and Repairs, with Oracle Elevator Holdco, Inc. of Hagerstown, MD for the period November 1, 2020, through October 31, 2021.
SUMMARY:
On August 17, 2020, the Procurement and Risk Management Office issued a Request for Proposal to establish a multiple term contract for full and complete preventive maintenance and repair of elevators, wheelchair lifts, and dumbwaiters at various locations of the school system. Six offers were received. The award is based on which proposal was determined to offer best value and is in the best interests of Loudoun County Public Schools. The period of this contract is from November 1, 2020, through October 31, 2021 with the option to renew for four additional one-year terms.
The estimated value of this contract may exceed $250,000.
The Finance and Facilities Committee of the School Board met on Tuesday, October 20, 2020, to review and discuss this item. The Committee voted 3-0 to bring this forward to the School Board as a Consent Item on October 27, 2020.
Staff Reference: Don Treanor Telephone: 571-252-2960
Staff Reference: Andrea Philyaw Telephone: 571-252-1427
Staff Reference: Kevin Lewis Telephone: 571-252-1385
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 10
5.11 Finance and Facilities Committee: Deed of Easement between the Loudoun County School Board and Loudoun County Sanitation Authority d.b.a. Loudoun Water on the John Champe HS Property
Recommended Action
That the Loudoun County School Board to approve the Deed of Easement between the Loudoun County School Board and Loudoun County Sanitation Authority d.b.a. Loudoun Water on the John Champe HS property as shown on the attachments and authorizes the Chair of the School Board to sign the final documents upon presentation.
SUMMARY:
During the summer of 2020, at the request of Transportation for traffic circulation and pedestrian safety purposes, the Department of Construction reconstructed the bus loop at John Champe HS. To accommodate the changes, a fire hydrant had to be relocated and this work was approved by Loudoun Water. Loudoun Water requires an updated deed to document the relocation, as Loudoun Water will maintain and operate said fire hydrant. A previous item for a deed for Loudoun Water was signed at the May 12, 2020, meeting to record the original deed and plat. This deed is for maintenance of their facilities.
Staff review of this agreement indicates no adverse impact to the property of the Loudoun County School Board, and the fire hydrant will provide necessary fire coverage for the school.
The Finance and Facilities Committee took action at its October 20, 2020, meeting and directed that this be brought forward to the School Board as a Consent Item on October 27, 2020. The motion was as follows:
That the Finance and Facilities Committee approve and recommend that the Loudoun County School Board approve the Deed of Easement between the Loudoun County School Board and Loudoun County Sanitation Authority d.b.a. Loudoun Water on the John Champe HS property as shown on the attachments and authorizes the Chair of the School Board to sign the final documents upon presentation.
The motion passed 3 - 0.
Staff Reference: Kevin Lewis Telephone: 571-252-1385
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
1. Deed of Easement - 20200038.pdf (306 KB)
2. John Champe - Bus Loop 031320.pdf (878 KB)
5.12 Finance and Facilities Committee: Contract Award for the Construction of the Hutchison Farm Elementary School Three-Classroom Addition
Recommended Action Loudoun County Public Schools Regular School Board Meeting October 27, 2020 11
That the Loudoun County School Board approve the Contract Award for the Construction of the Hutchison Farm Elementary School 3-Classroom Addition to Hammerhead Construction of Virginia, Inc. in the amount of Two Million One Hundred Six Thousand Four Hundred Sixty-eight dollars ($2,106,468.00) and authorizes the Chair of the School Board to sign the final documents upon presentation.
SUMMARY:
On October 6, 2020, bids were received from three (3) prequalified general contractors for the construction of the Hutchison Farm Elementary School 3-Classroom Addition. The apparent lowest responsive and responsible bid was in the amount of $2,106,468 from Hammerhead Construction of Virginia, Inc. of Leesburg, VA.
The Finance and Facilities Committee took action at its October 20, 2020, meeting and directed that this be brought forward to the School Board as a Consent Item on October 27, 2020. The motion was as follows:
That the Finance and Facilities Committee approve and recommend that the Loudoun County School Board approve the Contract Award for Construction of the Hutchison Farm Elementary School 3-Classroom Addition to Hammerhead Construction of Virginia, Inc. in the amount of Two Million One Hundred Six Thousand Four Hundred Sixty-eight dollars ($2,106,468.00) and authorizes the Chairman of the School Board to sign the final documents upon presentation. The motion passed 3 – 0
Staff Reference: Kevin Lewis Telephone: 571-252-1385
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
01 HUT Addition BID TAB.pdf (129 KB)
02 HUT Addition and Renovation Bid Review Letter.pdf (98 KB)
5.13 Finance and Facilities Committee: Purchase of An Electric School Bus
Recommended Action
That the Loudoun County School Board Approve the Purchase of a Third Electric School Bus out of the Capital Improvement Program (CIP) Funds. The Cost to LCPS is $130,880 for the Third Bus.
SUMMARY:
On September 27, 2019, an application was completed and submitted to Dominion Energy to be the recipient of Electronic Vehicles (EV). Loudoun County Public Schools (LCPS) was not one of the original awardees.
On Monday, June 22, 2020, LCPS was notified that two EV buses were available to purchase as part of Dominion Energy’s Electric Bus program. The average cost for fuel and maintenance of a diesel school bus in Loudoun County is $12,192 per year as compared to $4,877 for an EV bus, representing Loudoun County Public Schools Regular School Board Meeting October 27, 2020 12
substantial savings. The densely populated areas of Loudoun County are ideal for Vehicle-to-Grid (VG2) technology and EVs with regenerative brakes. The use of electric school buses will allow LCPS to supplement our current sustainability efforts and could be used to enhance student education.
On Monday, October 6, 2020, LCPS was notified by Dominion Energy of a third available electric school bus. The cost to LCPS is $130,880 for the third bus.
The agreement with Dominion Energy includes a financial commitment to contribute the cost premium for the electric bus over the LCPS costs for a conventional diesel bus. Dominion Energy will be providing and installing the charging infrastructure (posts) to serve a total of eight buses. The charging posts will be installed at Park View High School. Dominion Energy will utilize the bus batteries to add power to the grid during the summertime when the buses are not in service.
Staff recommends the School Board approve the purchase of a third electric school bus out of the Capital Improvement Program (CIP) funds. The cost to LCPS is $130,880 for the third bus. With the July 21, 2020, approval of two electric school buses, this makes a total cost of $392,640.
CIP Fund Balance Available FY21 $8,864,505 Encumbered FY21 $7,829,495 Additional Thomas 77-passenger $130,880 Electric Bus @ $130,880 Balance FY21 $904,130
On October 20, 2020, the Finance and Facilities Committee voted (3-0) to recommend that the Loudoun County School Board approve the purchase of a third electric school bus out of the Capital Improvement Program (CIP) funds. The total cost to LCPS is $130,880 for the third bus.
Staff Reference: Kenneth S. Davies (Scott) Telephone: 571-252-1714
Staff Reference: Kevin L. Lewis Telephone: 571-252-1385
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
5.14 Department of Instruction: Alternative High School Planning
Recommended Action
That the Loudoun County School Board approve the proposal and timeline for creating a Loudoun County Public Schools (LCPS) alternative high school.
SUMMARY:
The Department of Instruction will provide an overview of a proposal and potential timeline for a Loudoun County Public Schools (LCPS) alternative high school. This was originally presented as an information item at the Curriculum & Instruction Committee on September 16, 2020. No action was taken, as it was an initial discussion prior to bringing to the School Board; the presentation from September 16 Loudoun County Public Schools Regular School Board Meeting October 27, 2020 13 presentation is attached. Also attached is a proposal for the alternative high school, including the purpose, goals, potential timeline and potential staffing needs.
This went to the School Board as an Information Item on October 19, 2020.
Per School Board Member Jeff Morse, an additional attachment describing the required and recommended staffing for FY22 is included with this Action Item.
Staff Reference: Ashley F. Ellis, Ed.D. Staff Telephone: 571-252-1300
Motion by Ms. Reaser to approve the Consent Agenda Seconded by Mr. Serotkin
Motion Passes 9-0
File Attachments
Alternative High School FY22_C&I Committee 091620.pdf (332 KB)
Proposal Brief_ Alternative HS FY22.pdf (65 KB)
Alternative High School Potential Staffing FY22 (1).pdf (39 KB)
6. Superintendent's Report 6.01 Superintendent's Report
7. Student School Board Representatives' Comments 7.01 Student School Board Representatives
Student School Board Representatives 2020-2021
Meeting Dates Student Name School Election District August 11 & September 8, Savannah Strope Park View High School Sterling 2020 John McLeese John Champe High School Dulles Jackson Chinn Loudoun County High School Leesburg September 22 & October 13, Avery Klein Riverside High School Ashburn 2020 Jordan Janson Loudoun Valley High School Blue Ridge October 27 & November 10, Kolbee Wisniewski Woodgrove High School Blue Ridge 2020 Jaelynn Carter Potomac Falls High School Algonkian Franklin Guerrero Rock Ridge High School Dulles December 1 & 15, 2020 Kiara Barrientos Heritage High School Catoctin Neeharika Yallayi Freedom High School Dulles January 12 & 26, 2021 Eleni Molina Dominion High School Sterling Ava Bishop Briar Woods High School Blue Ridge February 9 & 23, 2021 Raashid Husain Lightridge High School Blue Ridge John Pearsall Tuscarora High School Leesburg March 9 & 23, 2021 Adit Pareek Thomas Jefferson High School Tarynn Marlin Douglass School Leesburg April 13 & 27, 2021 Pranesh Ambokar Stone Bridge High School Ashburn Loudoun County Public Schools Regular School Board Meeting October 27, 2020 14
Fiona Cheng Broad Run High School Ashburn May 11 & 25, 2021 Ainsley Hathaway Independence High School Blue Ridge
8. Action Items 8.01 Pupil Services: School Psychologists' Week Proclamation
Recommended Action
That the Loudoun County School Board adopts the proclamation recognizing November 9-13, 2020 as School Psychologists’ Week.
SUMMARY:
The attached proclamation supports the National Association of School Psychologists (NASP) in highlighting the important work school psychologists and other educators do to help all students thrive. This year's theme is "The Power of Possibility," which conveys hope, growth, resilience and renewal. Possibility suggests that even something as small as a seed can grow into something magnificent. The word “power” implies that things can and will happen. When we focus on what is possible, we have hope that students will grow, thrive and bloom and will be empowered to take the action steps necessary to do so. Consistent with NASP’s theme Loudoun County Public Schools’ 57 school psychologists are a talented group of dedicated professionals who are not only viewed as leaders in their respective school buildings, but also at the division, state, and national levels. Proud to highlight the outstanding work of the school division, LCPS school psychologists’ impact on the field is evidenced through their presence at state and national conferences. Such impact is similar to top tier colleges and universities and is a testament to the caliber of psychologist that LCPS is fortunate to have on our staff.
With specialized training in prevention, intervention, assessment, and mental and behavioral health, LCPS school psychologists are committed to serving the needs of their students, families, schools, and communities. School psychologists in LCPS provide a wide range of services that support students’ academic achievement and social-emotional well-being in preschool through twelfth grade. With expertise in mental health, learning, and behavior, school psychologists work in all schools to help children and youth succeed academically, socially, behaviorally, and emotionally. School psychologists provide coaching support to school teams implementing the Positive Behavioral Interventions & Supports and School Mental Health framework in an effort to create a positive, inclusive, safe and supportive learning environment; to maximize instructional opportunities; and to increase the development of prosocial behaviors and connection with others. They assist school leadership teams in implementing prevention frameworks that emphasize early identification of at-risk learners, multi-tiered intervention, and monitoring student progress. School Psychologists lead mental health initiatives, such as Sources of Strength, that promote social- emotional skills and strengths in youth and link families and students to needed mental health resources. School psychologists support students through the provision of counseling and consultation to help provide supportive interventions, so children can better profit from their education and live more productive lives. They also serve on evaluation teams to identify educational disabilities as early as possible in order to better address the educational needs of students with disabilities.
This proclamation is being presented to raise awareness and to highlight the positive contributions that school psychologists make to the school division.
Staff Reference: Dr. Asia R. Jones Telephone: 571-252-1022
Motion by Ms. Reaser that the Loudoun County School Board adopts the proclamation recognizing November 9-13, 2020 as School Psychologists’ Week. Loudoun County Public Schools Regular School Board Meeting October 27, 2020 15
Seconded by Ms. Sheridan
Motion Passes 9-0
File Attachments 2020 Proclamation School Psychologists Week.pdf (170 KB)
8.02 Support Services: Request to Name Riverside High School Stadium ‘Fitz Alexander Campbell Thomas Memorial Stadium’ and the Football Field ‘FACT Field’ - School Board Policy 6510
Recommended Action
That the School Board approve to name the Riverside High School stadium and field after Mr. Campbell Thomas, therefore named ’Fitz Alexander Campbell Thomas Memorial Stadium’ and ‘FACT Field,’ for a period of 10 years.
SUMMARY: Mr. Doug Anderson, Principal, Riverside High School, has submitted a request on behalf of School Board member Harris Mahedavi, Fitz Campbell Thomas' family, and the Riverside students and community, for the stadium located at Riverside High School, and currently unnamed, to be formally named ’Fitz Alexander Campbell Thomas Memorial Stadium’ and the football field ‘FACT Field.’
Staff has reviewed the information with respect to Policy 6510 and is in support of the action to name the Riverside High School stadium and field after Mr. Campbell Thomas, therefore named ’Fitz Alexander Campbell Thomas Memorial Stadium’ and ‘FACT Field,’ for a period of 10 years. School Board member Harris Mahedavi, representing the Ashburn District, has offered support for the recommended action. Division Counsel has reviewed the draft Resolution.
This was presented to the Finance and Facilities Committee as an Information Item on September 1, 2020. Staff will discuss the manner in which neighboring jurisdictions memorialize staff and students as requested by Committee members. A preliminary search of BoardDocs did not locate any students so honored by LCPS through the School Board, other than staff who were also former students. The below table illustrates areas named by the LCPS School Board in memory of staff.
School Individual Area
Broad Run High School JoAnn Pearson Library
Freedom High School Eric Olsen Stadium
Loudoun County High School Frank ‘Sonny’ Pearson Stadium
Loudoun Valley High School Freddie Wright Cafeteria
Park View High School Lucy E. Walker Softball Stadium
Stone Bridge High School James “JT” Timbers Baseball Press Box
Tuscarora High School Adam Fortune Stadium
This item was presented to the Finance and Facilities Committee for action on September 15, 2020, with the following recommendation: Loudoun County Public Schools Regular School Board Meeting October 27, 2020 16
That the Finance and Facilities Committee approve and recommend that the School Board approve to name the Riverside High School stadium and field after Mr. Campbell Thomas, therefore named ’Fitz Alexander Campbell Thomas Memorial Stadium’ and ‘FACT Field,’ for a period of 10 years.
During the discussion, Ms. King, Chair, moved the item be tabled until such time as the investigation into Mr. Thomas’ death is complete. The motion was approved 2-1, with Ms. King and Mr. Serotkin in favor and Mr. Morse opposed.
Mr. Mahedavi requested that this be placed on the October 13, 2020, School Board meeting agenda as an information item. After discussion, the item was moved to an Action Item at the October 27, 2020, School Board Meeting.
Staff Reference: Kevin L. Lewis Telephone: 571-252-1385
Motion by Mr. Mahedavi that the School Board approve to name the Riverside High School stadium and field after Mr. Campbell Thomas, therefore named ’Fitz Alexander Campbell Thomas Memorial Stadium’ and ‘FACT Field,’ for a period of 10 years. Seconded by Mr. Morse
Motion Passes 9-0 File Attachments
Riverside_HS_Stadium_and_Field_Naming_Draft_Resolution.pdf (63 KB)
Riverside_HS_Stadium_and_Field_Naming_Request_Supporting_Documentation.pdf (273 KB)
Policy_6510.pdf (36 KB)
8.03 Business and Financial Services: FY22 Budget Development - A school board consensus was made to hear the budget as a whole before considering this item.
Recommended Action
That the Loudoun County School Board endorse the concept that the Superintendent’s Proposed Budget will include funds for the following purposes: award 1 step increase for all eligible full-time employees if one is not enacted during FY21; award a second step for all eligible FTEs; and for other salary increases for FTEs on top step of salary scale or not on a salary scale. and That the Loudoun County School Board endorse the concept that the Superintendent’s Proposed Budget will include a placeholder lump sum amount for possible funding for the following purposes: new School Board initiatives; enhancements to compensation; and restoring items cut from the School Board FY21 Adopted Budget during reconciliation.
SUMMARY:
Staff will provide updates regarding the development of the FY22 Budget. Three possible motions were presented at the October 19, 2020, School Board meeting for possible action at the October 27, 2020, meeting. Staff is recommending to proceed with action on two of the motions as shown below. Loudoun County Public Schools Regular School Board Meeting October 27, 2020 17
• That the Loudoun County School Board endorse the concept that the Superintendent’s Proposed Budget will include funds for the following purposes: award 1 step increase for all eligible full-time employees if one is not enacted during FY21; award a second step for all eligible FTEs; and for other salary increases for FTEs on top step of salary scale or not on a salary scale.
and • That the Loudoun County School Board endorse the concept that the Superintendent’s Proposed Budget will include a placeholder lump sum amount for possible funding for the following purposes: new School Board initiatives; enhancements to compensation; and restoring items cut from the School Board FY21 Adopted Budget during reconciliation. Recognizing enrollment is a significant budget driver, the third motion as shown below is recommended to be held at this time to allow the School Board to receive more information about enrollment projections.
• That the Loudoun County School Board endorse the concept that the Superintendent’s proposed budget will include funds for the following purposes: new positions based on the School Board FY21 Adopted Staffing Standards and an FY22 enrollment projection of 87,619 (as revised in December); funds for additional allotments related to the enrollment projection; and funds for new positions and operation and maintenance items needed to support new schools.
At the November 10, 2020, School Board meeting, Support Services will present information on the FY22 enrollment projection as part of the CIP presentation. Also, in response to School Board members' questions, staff will provide more information related to enrollment and its impacts on staffing, costs and revenue projections at the December 1, 2020, School Board meeting. Anticipated action on the third motion would occur at the December 15, 2020, School Board meeting.
Staff Reference: Sharon Willoughby Telephone: 571-252-1400
8.04 Curriculum & Instruction Committee: Removal of Class Rank and Transition to Latin Honor System
Recommended Action
That the Loudoun County School Board approve the discontinuation of the use of class rank and implement a Latin Honor System of reporting the top 5% (Summa Cum Laude), 10% (Magna Cum Laude) and 20% (Cum Laude), beginning with the graduating class of 2023.
SUMMARY:
Assessment & Grading:
The Curriculum & Instruction Committee of the School Board met virtually on Wednesday, August 19, 2020, to review and discuss Loudoun County Public Schools (LCPS) practice of calculating and reporting class rank. This was a follow-up discussion to the June 17, 2020 meeting on the same topic. The committee discussed changing the class rank system to a Latin Honor System in which schools would calculate the top 5% (Summa Cum Laude), 10% (Magna Cum Laude) and 20% (Cum Laude). Staff recommended implementing this change with the current sophomore class (senior class of 2023).
The committee voted 3-0 to recommend changing the current class rank system to a Latin Honor System to the full School Board as an Information Item.
With consensus of the Board or an approved motion, staff would revise Regulation 5-5, Procedures for Calculating Class Rank, to reflect the changes. Staff would then proceed with communicating the change to families and staff.
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 18
This went to the School Board as an Information Item on October 19, 2020.
Staff Contact: Ashley F. Ellis, Ed.D. Staff Telephone: 571-252-1300
Motion by Mr. Mahedavi that the Loudoun County School Board approve the discontinuation of the use of class rank and implement a Latin Honor System of reporting the top 5% (Summa Cum Laude), 10% (Magna Cum Laude) and 20% (Cum Laude), beginning with the graduating class of 2023. Seconded by Ms. Barts
Discussion
Motion to Amend by Ms. Reaser to implement this change with the graduating class of 2025. Seconded by Mr. Beatty
Motion Passes 6-3
Motion to Amend by Mr. Serotkin to add the language with the exception of valedictorian and salutatorian.
Motion Fails for lack of a second.
Back to the Base Motion as Amended.
Motion Passes 8-1 with Mr. Morse opposed.
File Attachments
Class Rank Discussion_C&I Committee 081920 (1).pdf (206 KB)
9. Information Items - Items 9.02 - 9.09 were not addressed due to time constraints. 9.01 Office of Superintendent: Implementation of Hybrid Model in Stages
SUMMARY:
Staff will provide the School Board with information regarding LCPS plans for implementation of the hybrid instructional model in stages.
Unless directed otherwise, staff plans to bring the following motions as action items to the School Board meeting on November 10, 2020. Each motion would start with, “I move . . .”
that the School Board approve the start of Stage 3 of implementation of the hybrid model on December 1, to include students from the following three groups whose parents/guardians selected the hybrid model for the first semester: students in grades 3 through 5; seniors attending the Academy of Engineering and Technology; and seniors attending the Academy of Science.
------and
that the School Board, understanding that a large number of parent/guardian requests for the hybrid learning model would necessitate modifications to the hybrid implementation plan, direct LCPS staff to design classroom layouts for second semester with the center of each desk spaced six feet apart from the center of adjacent desks, if necessary. Loudoun County Public Schools Regular School Board Meeting October 27, 2020 19
or
that the School Board, understanding that a large number of parent/guardian requests for the hybrid learning model would necessitate modifications to the hybrid implementation plan, direct LCPS staff to design classroom layouts for second semester with desks that are at least four feet apart, allowing at least three feet of separation between people, if necessary.
or
that the School Board, understanding that a large number of parent/guardian requests for the hybrid learning model would necessitate modifications to the hybrid implementation plan, direct LCPS staff to reduce the frequency of in-person learning from two days a week to one day a week in individual schools as needed in order to accommodate the preferences of parents/guardians for the second semester, if necessary.
or
that the School Board, understanding that a large number of parent/guardian requests for the hybrid learning model would necessitate modifications to the hybrid implementation plan, direct LCPS staff to implement a process for randomly selecting students for the hybrid model in a particular school from among those students whose parents/guardians selected the hybrid model for the second semester in order to maintain desks at least eight feet apart, if necessary.
------and
that the School Board direct LCPS staff to plan for concurrent hybrid and 100% distance learning classes for secondary students as staff prepares for possible implementation of the hybrid model for secondary students in the second semester, with concurrent learning involving interactive learning for hybrid model and 100% distance learning model participants, including guided independent practice, small group work, and whole group experiences.
Per School Board Member Atoosa Reaser, staff will provide information regarding singleton and other low-incidence courses at the secondary level and implications for scheduling in the hybrid model. Per School Board Member Denise Corbo staff will also present information on the potential for extended sick leave for COVID positive staff who directly work with children and the community and Mrs. Corbo plans to discuss a potential Board recommendation for a bonus or stipend for staff providing in person services.
Also included in this information item is summary information regarding the secondary student distance learning survey and implications for student workload. Staff will also provide an update on other matters related to a variety of topics including department updates regarding operational responses to COVID-19.
In addition to the presentation, additional attachments include sample lists from two high schools of singletons and low-incidence courses, a narrative of concurrent hybrid and distance learning instruction, and a summary report of the Distance Learning Survey for Secondary Students.
Staff Reference: Eric Williams, Ed.D. Staff Telephone: 571-252-1020
Motion by Mr. Morse to Suspend the Rules Seconded by Mr. Serotkin
Motion Fails 5-4 with Ms. Barts, Ms. Corbo, Mr. Mahedavi and Ms. Sheridan opposed. Loudoun County Public Schools Regular School Board Meeting October 27, 2020 20
File Attachments
Summary Report for DL Student Survey.pdf (655 KB)
Secondary School Concurrent Hybrid & Distance Learning Narrative_102720.pdf (594 KB)
HS Singletons_Example 1.xlsx.pdf (35 KB)
HS Singletons_Example 2 - Singletons.pdf (67 KB)
Hybrid Model in Stages School Board Update 102720.pdf (2,540 KB)
9.02 Business and Financial Services: Appropriation of Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding Allocation from the State of Virginia and Appropriation of CARES Act Elementary and Secondary School Emergency Relief (ESSER) and Governor’s Emergency Education Relief (GEER) State set-aside funds
SUMMARY:
On October 8, 2020, the Governor awarded federal Coronavirus Relief Funds (CRF) under the CARES Act to school divisions, with LCPS awarded $14,864,308. These funds help cover costs related to the COVID-19 pandemic and must be spent by December 30, 2020, with the certification of spending due to the Virginia Department of Education by November 15, 2020.
On October 2, 2020, the Virginia Department of Education awarded $1,021,099 in ESSER and GEER funds to LCPS. These funds are awarded more specifically for uses, such as technology, cleaning supplies, and facility upgrades as a few examples. These funds must be spent by September 30, 2022.
Staff requests that the Loudoun County School Board appropriate $15,885,407 in CRF, ESSER, and GEER funds to the Non-Departmental Department in the School Operating Fund. Further, that the School Board authorize staff to move funds in excess of $100,000 appropriately from Non-Departmental to other Departments as needed.
Further analysis is occurring to determine total projected expenditures through December 30, 2020. There is indication that the December 30, 2020, deadline will be extended, which would provide needed funding for COVID-19 expenditures that occur after December 30, 2020. If the deadline is extended, LCPS would retain all relief funding. If the deadline is not extended, a recommendation will be brought to the School Board at the December 15, 2020, School Board meeting regarding a potential return of CARES funding to the County.
Staff Reference: Sharon Willoughby Telephone: 571-252-1400
File Attachments
CARES Funding Update Oct27 SB Presentation.pdf (531 KB)
9.03 Office of Superintendent: Detailed Action Plan to Combat Systemic Racism – Action Step #15 SUMMARY:
At its June 23, 2020 School Board meeting, the Loudoun County School Board (LCSB) received an update from the Superintendent on immediate actions that the LCSB and Loudoun County Public Schools (LCPS) Administration can take to combat systemic racism in LCPS. The LCSB discussed the draft plan presented by staff which, at the time, was designed as a general framework that identifies action steps and associated opportunities that the LCSB and LCPS Administration can take to combat systemic Loudoun County Public Schools Regular School Board Meeting October 27, 2020 21 racism. LCPS Administration began presenting actions steps with more details over multiple School Board meetings during the months of July, August, and September. Each action step outlines potential governance opportunities for the LCSB as well as operational steps that LCPS Administration plan to take, identification of actions that were in progress prior to the school closure, and categorized action steps by a minimum of one of four areas of focus: Academic Progress, Access & Opportunity, Relationships & Culture, and Closing Gaps. The plan itself is a fluid document as LCPS may add or revise action steps based on progress monitoring data, current events, and climate survey data. The ultimate goals of the detailed plan are to ensure transparency in progress monitoring and accountability in the process. Action step #15 regarding amplifying student voice will be presented. This item is for information only as no action by the School Board is required at this time. Any potential actions in the near future of the School Board will not prevent LCPS Administration from moving forward with identified operations action steps. Staff plans to provide the School Board with an update on progress related to previously presented action steps during the November School Board meeting and at least quarterly thereafter.
Staff Reference: Nyah D. Hamlett, Ed.D. Staff Telephone: 571-252-1030
Staff Reference: Eric Williams, Ed.D. Staff Telephone: 571-252-1020
File Attachments
Detailed Action Plan to Combat Systemic Racism.pdf (244 KB)
Revised10_27_20 SB - Student Equity Ambassador Packet.pdf (249 KB)
Revised10-27-2020Slide Deck Action Plan to Combat Systemic Racism.pdf (3,324 KB)
9.04 Legislative and Policy Committee: 2021 VSBA Legislative Positions
SUMMARY:
The Virginia School Boards Association (VSBA) holds its 2020 Annual Convention November 18-20, 2020. During that Convention, School Board Delegate Atoosa Reaser will vote on the 2021 VSBA Legislative Positions at the VSBA Delegate Assembly.
The School Board's Legislative and Policy Committee met on October 20, 2020 to review and discuss VSBA's Legislative Positions (attached).
The committee voted 3-0 to support VSBA Legislative Position Proposals No. 1, 2, 3, 5 and 6 and not to support Legislative Position Proposal No. 4 and to forward its recommendation to the full School Board for consideration as an Information Item.
Unless otherwise directed, this will go to the School Board as an Action Item on November 10, 2020.
Staff Reference: Nyah Hamlett, Ed.D. Telephone: (571) 252-1030
File Attachments
VSBA Proposed Legislative Position Amendments 2020.pdf (89 KB)
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 22
9.05 Legislative and Policy Committee: Revision of Policy 2450, Minutes
SUMMARY: The Legislative and Policy Committee of the School Board met virtually on Tuesday, October 20, 2020 to review and discuss the revision of Policy 2450, Minutes.
The Committee voted 3-0 to send staff recommended revision of Policy 2450 forward to the full School Board as an Information Item.
Unless otherwise directed, this will go to the School Board as an Action Item on November 10, 2020.
Staff Reference: Nyah Hamlett, ED.d. Telephone: 571-252-1030
File Attachments
Revision to Policy 2450 - Minutes.pdf (15 KB)
9.06 Student Support and Services Committee: Adoption of Policy 2320, School Health Advisory Board (Former Policy 2-18)
SUMMARY:
The Student Support and Services Committee of the School Board met virtually on Thursday, September 17 and October 15, 2020 to review and discuss the adoption of Policy 2320, School Health Advisory Board (Former Policy 2-18).
The Committee voted 3-0 to send the recommended policy forward to the full School Board as an Information Item.
Unless otherwise directed, this will go to the School Board as an Action Item on November 10, 2020.
Staff Reference: Dr. Asia R. Jones Telephone: 571-252-1022
File Attachments
2320 Updated Policy (2-18) Health Advisory Committee.pdf (12 KB)
Deleted Policy 2-18.pdf (12 KB)
2320 Updated Policy (2-18) Health Advisory Committee Clean Copy.pdf (12 KB)
9.07 Finance and Facilities Committee: Policy 6510, Naming School Facilities
Summary:
On June 23, 2020, and August 11, 2020, the School Board spoke to potential revisions for Policy 6510, Naming School Facilities. Discussion, in conjunction with the request to name the Leesburg Annex Baseball Field the ‘Toby Atwell Field,’ was specifically focused on the review of names proposed for areas of school facilities, grounds, and programs. Individual School Board members referenced the current vetting practice that staff facilitates during the naming of new school facilities where an independent third-party researches name recommendation submitted to the School Board by appointed Loudoun County Public Schools Regular School Board Meeting October 27, 2020 23 school naming committees. The review of the policy was directed to the Finance and Facilities Committee for potential amendment.
Offered revisions to the policy, addressing the requisite research for school name recommendations as well as the naming of areas on a given school campus, were reviewed at the September 15, 2020, October 6, 2020, and October 20, 2020, Finance and Facilities Committee meetings. At the Committee’s October 6 meeting, Committee Chair King reviewed proposed policy changes resulting from discussions with other School Board members; Committee members made additional policy text changes.
On October 20, 2020, the Finance and Facilities Committee voted (3-0) to recommend revisions to Policy 6510, Naming School Facilities, to the full School Board for consideration.
Unless otherwise directed, an item for action will be prepared for the November 10, 2020, School Board meeting. The recommendation for consideration will be that the School Board accept and adopt the recommended revisions to Policy 6510, Naming School Facilities...
Staff Reference: Beverly I. Tate Telephone: 571-252-1050
Staff Reference: Kevin L. Lewis Telephone: 571-252-1385
File Attachments
Draft Policy 6510 Revision_10202020Redline.pdf (101 KB)
Draft Policy 6510 Revision_10202020Clean.pdf (104 KB)
9.08 Joint School Board and Board of Supervisors Committee: Protocol for LCPS Staff Attendance at Meetings (Countywide)
Summary:
The Joint Board of Supervisors and School Board Committee met on September 14, 2020, and October 19, 2020, to review procedures for Loudoun County Public Schools (LCPS) staff participation in County of Loudoun meetings. Such meetings may include a Board of Supervisor member- or staff aid-initiated briefing, community meeting, or County-led community meeting. Discussion also included communication and coordination processes for requests of information by Board of Supervisors members and/or staff aides.
On October 19, the Committee voted 4-0-2 (Briskman and Reaser absent) to recommend the protocol for LCPS staff participation in meetings, as provided in Attachment 2 of the October 19, 2020 Joint Board of Supervisors and School Board Committee Action Item, to the Board of Supervisors and School Board.
Unless otherwise directed, an item for action will be prepared for the November 10, 2020, School Board meeting.
Staff Reference: Kevin L. Lewis Telephone: 571-252-1385
File Attachments Joint Comm 10-19-20 Item 01 LCPS Protocol for Staff Attendance at Meetings.pdf (1,084 KB)
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 24
9.09 HRTD: Proposed Calendar for 2021-2022
Oct 27, 2020 - 4th Tuesday School Board Meeting 5:00 p.m.
SUMMARY:
Proposed 2021-2022 school calendars for Loudoun County Public Schools include 194 scheduled contract days for teachers. The calendar details school holidays, teacher workdays, and offers a pre- Labor Day start for students.
Staff Reference: Dr. Scott Ziegler Telephone: (571) 252-1317
File Attachments
2021-2022 Calendar.pdf (272 KB)
Calendar Options Chart for 2021-2022.pdf (74 KB)
10. Closed Meeting 10.01 Motion to Convene Closed Meeting
MOTION TO CONVENE CLOSED MEETING
I move that the Loudoun County School Board recess this public meeting and enter into a closed meeting, pursuant to §2.2-3712 of the Code of Virginia, for the following purpose(s):
• Discussion or consideration of the acquisition of real property for a public purpose, namely, Elementary School – 32 in the Dulles South Planning District where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the School Board which is authorized by §2.2-3711(A)(3) of the Code of Virginia; and • Consultation with legal counsel and briefings by staff pertaining to probable litigation, namely, construction disputes at Elementary School – 23 where consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the School Board and consultation with retained legal counsel about specific legal matters requiring the provision of legal advice by such counsel regarding the same is authorized by §2.2-3711(A)(7) and (8), respectively, and by §2.2-3712 of the Code of Virginia.
Motion by Ms. Reaser that the Loudoun County School Board Convene this closed meeting. Seconded by Mr. Serotkin
Motion Passes 9-0 10.02 Motion to Adjourn Closed Meeting
MOTION TO ADJOURN CLOSED MEETING
I move that the closed meeting be adjourned, that the Loudoun County School Board reconvene its public meeting, and that the minutes of the public meeting reflect that no formal action was taken in the closed meeting.
Loudoun County Public Schools Regular School Board Meeting October 27, 2020 25
Motion by Mr. Serotkin that the Loudoun County School Board adjourn this closed meeting. Seconded by Mr. Morse
Motion Passes 7-0-2 with Ms. Barts and Ms. Reaser absent for the vote.
10.03 Motion to Certify Closed Meeting
MOTION TO CERTIFY CLOSED MEETING
I move that the following Resolution certifying the closed meeting be adopted and reflected in the minutes of this public meeting.
RESOLUTION #17-20/21
WHEREAS, the Loudoun County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and
WHEREAS, §2.2-3712(D) of the Code of Virginia requires a certification by the School Board that such closed meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Loudoun County School Board hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Loudoun County School Board.
Motion by Mr. Serotkin that the Loudoun County School Board certify this closed meeting. Seconded by Mr. Morse
Motion Passes 7-0-2 with Ms. Barts and Ms. Reaser absent for the vote.
10.04 Motion Required by Closed Meeting
No motion was required.
11. Board Members' Comments and Committee Reports (5 minutes each) - Not addressed due to time constraints. 11.01 Board Members' Comments and Committee Reports (5 minutes each)
LOUDOUN COUNTY SCHOOL BOARD 2020 COMMITTEES & LIAISON APPOINTMENTS
STANDING COMMITTEES School Board Members Staff Contact Scheduled Meeting Time* CHARTER SCHOOL COMMITTEE Jeff Morse (Chair) Ms. Mitchell (primary) Third Tuesday Beth Barts Ms. Finn (secondary) each month 4:00- Ian Serotkin 5:00 pm COMMUNICATIONS AND OUTREACH Beth Barts (Chair) Mr. Doolittle (primary) Fourth Monday COMMITTEE Denise Corbo Dr. Hamlett (secondary) each month 6:00- Harris Mahedavi 7:00 pm Loudoun County Public Schools Regular School Board Meeting October 27, 2020 26
CURRICULUM & INSTRUCTION Harris Mahedavi (Chair) Dr. Ellis (primary) Third Wednesday COMMITTEE John Beatty Mr. Scheivert (secondary) each month 8:00- Denise Corbo 9:00 am DISCIPLINE COMMITTEE Brenda Sheridan (Chair) Dr. Patterson (primary) Third Wednesday Harris Mahedavi Dr. Ellis (secondary) each month 6:00- Atoosa Reaser 7:00 pm FINANCE & FACILITIES COMMITTEE Leslee King (Chair) Ms. Willoughby (primary) First and Third Jeff Morse Mr. Lewis (secondary) Tuesdays Ian Serotkin 5:00-6:00 p.m. HUMAN RESOURCES AND TALENT Jeff Morse (Chair) Dr. Ziegler First Wednesday DEVELOPMENT COMMITTEE Beth Barts each month 6:00- Harris Mahedavi 7:00 pm JOINT COMMITTEE WITH THE BOARD Denise Corbo (Chair) Dr. Hamlett First Monday bi- OF SUPERVISORS Leslee King monthly 3:30-4:30 Atoosa Reaser pm LEGISLATIVE & POLICY COMMITTEE Atoosa Reaser (Chair) Dr. Hamlett Third Tuesday Denise Corbo each month 4:30- Brenda Sheridan 5:30 pm STUDENT SUPPORT & SERVICES Ian Serotkin (Chair) Dr. Jones (primary) Third Thursday COMMITTEE Beth Barts Mr. Lewis (secondary) each month 5:00- Leslee King 6:30 pm
SELECT COMMITTEES School Board Members Staff Contact
EQUITY COMMITTEE Brenda Sheridan (Chair) Ms. Spurlock First Thursday Leslee King each month Ian Serotkin 5:30-7:30 pm LIAISONS TO OTHER School Board Members Staff Contact ORGANIZATIONS & COMMITTEES CAREER & TECHNICAL EDUCATION John Beatty Dr. Smith (primary) Fourth Tuesday FOUNDATION Ms. Howle (secondary) each month 8:15- 9:30 am GIFTED ADVISORY COMMITTEE Ian Serotkin Ms. King (primary) First Thursday Harris Mahedavi (alt) Dr. Ellis (secondary) each month 7:00- 8:30 pm HEAD START POLICY COUNCIL Denise Corbo Ms. Mitchell (primary) Third Wednesday Ms. Rosario (secondary) each month 5:30- 7:00 pm LOUDOUN EDUCATION FOUNDATION Jeff Morse Dr. Williams (primary) Fourth Thursday Mr. Slevin (secondary) bi-monthly 8:00-10:00 am MINORITY STUDENT ACHIEVEMENT Brenda Sheridan Ms. Spurlock (primary) Third Wednesday ADVISORY COMMITTEE (MSAAC) John Beatty (alt.) Dr. Ellis (secondary) each month 7:00- Dr. Tyler (secondary) 9:00 pm SCHOOL BUSINESS PARTNERSHIP Harris Mahedavi Ms. Howle (primary) Third Thursday EXECUTIVE COUNCIL Mr. Shaffer (secondary) each month 8:00- 9:00 am SPECIAL EDUCATION ADVISORY Beth Barts Dr. Nelson First Wednesday COMMITTEE (SEAC) Leslee King (alt.) each month 6:00- 7:00 pm Loudoun County Public Schools Regular School Board Meeting October 27, 2020 27
TECHNOLOGY STEERING Denise Corbo (Chair) Dr. Ellis (primary) Last Monday each COMMITTEE John Beatty Mr. Scheivert (secondary) month 4:30-5:30 Brenda Sheridan pm VIRGINIA SCHOOL BOARDS Atoosa Reaser Dr. Hamlett N/A ASSOCIATION (VSBA) Brenda Sheridan (alt.) WASHINGTON AREA BOARDS OF Brenda Sheridan Dr. Hamlett N/A EDUCATION (WABE) Atoosa Reaser (alt.)
*Please note meetings may be rescheduled, please confirm meeting date on the LCPS website calendar
File Attachments Cmt Report-Admin Appeal #161-167 10.8.20.pdf (20 KB)
12. New Business - No new business was introduced.
13. Adjournment - The meeting was recessed at 11:34 p.m. and will reconvene on November 4, 2020 at 7:30 p.m.
______Brenda L. Sheridan, Board Chair
______Shari L. Byrne, Deputy Clerk