City Manager's Office 215 E. Mckinney St., Denton, TX 76201

City Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307

MEMORANDUM

DATE: October 2, 2020 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report

I. Council Schedule

A. Meetings

1. Committee on the Environment Meeting on Monday, October 5, 2020 at 9:00 a.m. via video/teleconference – City Council Work Session Room.

2. City Council Luncheon on Monday, October 5, 2020 at 11:30 a.m. via video/teleconference – City Council Work Session Room.

3. Work Session of the City Council on Tuesday, October 6, 2020 at 3:00 p.m. followed by a Regular Meeting at 6:30 p.m. via video/teleconference – City Council Work Session Room. Public Comment Available

4. Library Board on Wednesday, October 7, 2020 at 1:00 p.m. via video/teleconference – City Council Work Session Room. Public Comment Available

5. Cancelled - Agenda Committee Meeting Wednesday, October 7, 2020 at 2:30 p.m. in the City Manager’s Conference Room.

6. Work Session of the Planning and Zoning Commission on Wednesday, October 7, 2020 at 5:00 p.m. followed by a Regular Meeting at 6:30 p.m. via video/teleconference – City Council Work Session Room. Public Comment Available

7. Community Development Advisory Committee Meeting on Thursday, October 8, 2020 at 2:00 p.m. via video/teleconference – City Council Work Session Room.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service II. General Information & Status Update

A. Mayoral Approval for Outdoor Event – On September 28 and October 2, 2020, Mayor Chris Watts issued letters of approval for the following outdoor events that will be more than 10 people.

• Trunk or Treat at Teasley Commons • 2020 Twilight Tunes

The Mayor’s letters of approval are attached to this report as are the request materials for the events. Staff contact: Ryan Adams, Customer Service and Public Affairs

B. General Manager of Utilities – Dr. Kenny Banks recently notified us of his decision to retire from the City effective November 6. Dr. Banks has been an invaluable member of the City’s leadership team in his role as General Manager of Utilities as well as being an expert resource for all environmental and sustainability matters impacting the community. Dr. Banks served the Denton community for 20 years. He plans to relocate to Rockport, Texas and has accepted a position with another city in that vicinity. We ask you to join us in congratulating Dr. Banks and wish him well in this next stage of his professional career.

Staff is currently evaluating proposals from several executive recruitment firms to conduct a national search to refill the position of Director of Environmental Services and Sustainability. We anticipate the search process will take 3-4 months. In the interim, the Environmental and Sustainability groups will report to Tony Puente, Executive Manager of Utilities, until a permanent replacement is in place. Staff contact: Tony Puente, Utilities

C. Positive COVID-19 with Denton Parks and Recreation – • North Lakes Recreation Center - On Wednesday, September 29, staff learned that a person who visited North Lakes Recreation Center the evening of Friday, September 25, for a program tested positive for COVID-19. The person was wearing a mask the entire time they were at the facility. North Lakes Recreation Center was cleaned that evening by staff on duty and again by the City’s contract janitorial service before opening Saturday. The facility will remain open. However, the program has moved to a virtual platform for the next two weeks. Staff Contact: Caroline Seward, Parks and Recreation

• Vela Sports Complex – On Tuesday, September 29, staff learned that two individuals who attended the Youth Flag Football game at 11:30 a.m. tested positive for COVID-19. The individuals were spectators for the game and maintained their social distance from others. The spectators did not interact with anyone else outside of the immediate family.

Again, on September 30, staff received a report that a person who attended the Youth Flag Football game at 3 p.m. tested positive for COVID-19. The individual was also a spectator for the game and maintained their social distance from others. The spectator wore a mask in and out of the facility and only removed it when they were socially

2 distanced from others while seated. The spectator did not interact with anyone else outside of the immediate family.

Based on the information provided, Parks and Recreation athletic staff do not have reason to believe that either case is related as they include different age divisions, took place in a later part of the day, and involved new individuals in attendance. The Youth Flag Football program has established additional safety measures for the players, spectators, coaches, and staff members:

• The playing field has markings for the spectators that are 10 feet back from the sideline, with circles painted along the field’s length with a circumference of 4 feet set at 6 feet apart. • The players sanitize their hands prior, in between, and after each game. • The game ball is sanitized and rotated out throughout the game. • Officials and staff members wear a face covering and maintain social distance from other individuals. • It is recommended that coaches and players wear masks, but this is not required because they are considered active on the playing field. • Spectators must wear face coverings when going in and out of the facility and when unable to social distance from non-family groups.

The Flag Football league activities will resume as normal. Staff will provide an update if any further development occurs. Staff contact: Chris Escoto, Parks and Recreation

D. Council Contingency Funds – At the beginning of each Fiscal Year, each Council Member is allocated $1,700 in Council Contingency Funds that can be distributed to local non-profit organizations as requested by the Council Member. Because the funds are reset on October 1, they are usually available for Council Members who were elected into office during the previous May’s elections or continuing to serve their second year. Because the election has been rescheduled from May to November this year due to COVID-19, staff will postpone processing all Council Contingency Fund requests until November, following the election, so that newly seated Council Members have the ability to allocate the Council Contingency funds that are available for their seat. Staff contact: Stuart Birdseye, City Manager’s Office

E. Denton County COVID-19 Relief Fund (CRF) Eviction Prevention Program Update – As of September 25, the United Way of Denton County (UWDC) COVID-19 Relief Fund (CRF) Eviction Prevention program has provided 2,073 households in Denton County with 3,493 months of financial assistance. To date, 694 Denton residents have been provided 1,286 months of assistance. Beginning the week of September 14, UWDC transitioned away from processing CRF referrals internally and began referring households in need of CRF assistance back out to local agencies. This change comes in preparation for the current December 31, 2020 end-date for CRF assistance, as Congress has still not passed legislation that would extend the use of these funds into the new year. UWDC will continue to maintain enough capacity to receive direct referrals for COVID-19 related utility assistance from the City of Denton’s Customer Service team. The United Way of Denton County shared the attached furlough notice (with personally identifying information redacted) given to a client whose first-time request for assistance was approved September 25; the notice is representative of the

3 continued economic reverberations of the pandemic. Staff contact: Courtney Cross, Community Services

F. FEMA Reimbursements – Due to the disaster declaration resulting from the COVID- 19 pandemic, local governments are eligible to seek partial reimbursement through FEMA for certain expenses incurred related to the management and mitigation of COVID-19. FEMA accepts reimbursement requests for eligible Category B expenses, defined as (emergency protective measures such as medical, personal protective equipment, disinfectant). The deadline to submit for reimbursements was September 25, 2020. The City is eligible to submit for a 75% federal cost share reimbursement for eligible Category B Expenses (emergency protective measures such as medical, personal protective equipment, disinfectant) incurred due to the COVID- 19 pandemic. Staff has submitted three separate project applications for reimbursement for certain COVID-19 expenses for a total of $219,333. The City’s anticipated reimbursement of $166,950 assumes full 75% reimbursement and is subject to final approval by FEMA. Staff will continue to track COVID-19 related expenses not submitted in the three projects and explore the possibility of utilizing CRF funding for reimbursement.

The Texas Department of Emergency Management (TDEM) is the Recipient of federal funding and will make all designated funds available to the City once projects are approved by FEMA. The process in its entirety should take approximately 4 to 6 weeks. Staff will update Council on the status of the projects as they progress. Staff contact: Cassey Ogden, Finance

G. Non-annexation Agreement (NAA) Update – As of Thursday, October 1, 2020, the staff has received a total of 125 signed NAAs out of 148 that were mailed out or emailed to property owners that have Ag exemptions on their properties. This leaves 23 NAAs still outstanding. Because we want to give property owners additional time to submit their signed NAAs and to bring forward as many NAAs for your consideration at one time, staff is moving the agenda item to consider the NAAs from October 6 to October 20.

Between now and October 20, staff will continue to reach out to those that have not yet submitted their signed NAAs. The goal is to obtain all the NAAs and have it ready for your consideration in one meeting. Please note that the NAA items on the October 6 City Council meeting agenda are there to only allow the Council to postpone the items to a date certain of October 20.

In addition, the Work Session item to provide a status update on the NAAs and to get City Council’s input/direction regarding initiating the annexation process for properties without a NAA has been moved from October 6 to October 13. Staff contact: Ron Menguita, Development Services

H. 2020 Denton Mobility Community Engagement – Capital Projects and Public Affairs staff facilitated a series of virtual community meetings to provide a brief overview of the components of the proposed 2020 Mobility Plan Update on September 9, 10, 14, 17, and 24. Each presentation focused on key aspects of the plan pertaining to specific geographic areas while allowing attendees to ask questions about any portion of the

4 proposed plan. A total of 103 residents participated in the community meetings. The questions that were asked and responses provided during each meeting can be found on the City of Denton website here: www.cityofdenton.com/mobilityplan.

Mobility Plan Next Steps: As an additional form of outreach, City staff will be publishing a Denton Mobility Plan recording that provides an overview of the final draft plan and various resources for feedback to members of the community that may not have been able to participate in a live meeting. The recording will be available through the City’s website and social media platforms.

Community members have the opportunity to submit feedback on the Mobility Plan draft plan through Friday, Oct. 30. Feedback can be provided on the online map, through the online comment form, or by emailing City Traffic Engineer, Brian Jahn at [email protected]. Notification of the recording, final opportunities to submit feedback on the plan, and reminder of all online resources will be included in a City issued press release to the local media, and external stakeholders.

On September 28, several Council Members received the attached resident email to City staff outlining concerns about the 2020 Mobility Plan. The attachment includes responses in green to each of the requests raised by the resident. Staff contact: Brian Jahn, Capital Projects/Stephanie Yates, Public Affairs

I. FM 428/Warschun Road Safety Enhancements – On July 30, Council Member Briggs forwarded a resident concern regarding the safety of the intersection of Warschun Road and FM 428. Staff provided initial information on a roadway striping plan to improve the safety of the intersection in the July 31 Friday Report, followed by an update on the status of intersection striping in the September 11 Friday Report. Since the September 11 update, staff continues preparations for thermal striping and have developed a plan to install a turn lane on Warschun Road to improve the safety of making right turns onto FM 428. Staff also contacted the resident who initially brought this matter to Council Member Briggs’ attention to provide a status update on the project. A virtual community meeting to discuss the proposed turn lane and other long-term project plans with area residents and businesses is scheduled for Wednesday, October 21 at 6:30 p.m. Residents in the area will be receiving notification of the upcoming virtual meeting by mail, through NextDoor, and can also sign up to participate in the meeting at www.cityofdenton.com/virtualcommunitymeetings. Once community feedback has been received, staff will coordinate with the Texas Department of Transportation to identify funding for the project. Staff will provide a project update in the Friday Report following feedback received during the October 21 community meeting. Staff contact: Dusty Draper, Capital Projects/Stephanie Yates, Public Affairs

J. October/November Resident Update – The October/November issue of the Resident Update newsletter (attached) will be delivered to Denton homes beginning October 3, 2020. This issue features information about pandemic-related state and local orders, a final “From the Mayor” message from Mayor Chris Watts, an overview of the City’s FY2020-21 adopted budget, and answers to frequently asked questions about the upcoming General and Special Elections on November 3. Staff contact: Justin Harmon, Customer Service and Public Affairs

5 K. Natatorium Modified Reopening – The Natatorium will reopen for modified adult-only hours on Monday, October 5. This is the first public swimming activity at the Natatorium since the facility closed due to COVID-19 concerns in March. The program restart is the second of three phases of the Natatorium reopening plan. Programming is limited to lap swimming, exercise sessions, and physical therapy.

Phase Three will include full program resumption and is expected in January 2021, depending on all COVID-19 restrictions.

The Natatorium reopened to accommodate DISD swim teams on August 26. Staff prepared the facility according to the department’s reopening plan. DISD coaches have enforced social distancing before, during, and after swim practices. To date, there have been no confirmed positive tests identified. Staff contacts: John Whitmore and Monica Martin, Parks and Recreation.

L. North Lakes Tennis Center Pro Shop Construction Update – Construction of the North Lakes Tennis Center Pro Shop began on May 4, by Hangartner Construction. The project is currently 97 percent complete. Substantial completion is currently scheduled for October 5. Pictures attached. Staff contact: Jason Barrow, Parks and Recreation

M. Eagle Creek Erosion Control Staking – Crews were onsite this week at the Forestar Rayzor residential subdivision, located near the Denia neighborhood, setting stakes for erosion control, limits of disturbance, and tree protection on the west side of the creek (please see map below). Staff contact: Scott McDonald, Development Services

N. Cattle at Clear Creek Natural Heritage Center – Late Wednesday evening, a dozen or so cattle wandered onto the wetlands trail at Clear Creek Natural Heritage Center from a nearby ranch. Staff worked quickly to notify the rancher and visitors present at the park, and temporarily closed the park gates. As of Thursday morning, all cows had

6 vacated the park, and the staff reopened the trails. This is a common occurrence, and Parks and Recreation staff are considering possible options to eliminate this issue in the future. Staff contact: Autumn Natalie, Parks and Recreation

O. 2020 Community Tree Giveaway – The 22nd Annual Community Tree Giveaway is Saturday, October 24, 8 a.m. to 1 p.m. at the Denton Landfill, 1527 S. Mayhill Rd. Denton residents who preregistered will pick up their trees in a drive-thru-only event. Residents registered on October 1, and all trees were claimed in a matter of hours. The event includes 600 trees of eight different species to give to Denton residents.

Previously, Keep Denton Beautiful Inc. hosted the Tree Giveaway, but this year the event will be presented by Keep Denton Beautiful and the City of Denton.

As always, the Tree Giveaway is a drive-thru-only event with required pre-registration and spaced arrival times every 30 minutes. The giveaway itself is a “pandemic-ready” event with limited to no contact between participants and event staff. Participants always remain in their vehicles and while staff load trees into the car.

As per GA-30G, no Mayoral approval is required for the following activity: “drive-in concerts, movies, or similar events, under guidelines that facilitate appropriate social distancing, that generally require spectators to remain in their vehicles, and that minimize in-person contact between people who are not in the same household or vehicle.”

To increase health and safety precautions to mitigate the risk and spread of COVID- 19, staff completed a Return to Play detailed event plan that follows COVID-19 Risk Mitigation Guidelines, the state’s minimum standard health protocols, as well as City of Denton protocols. Details of the plan include: • Face coverings and gloves are required for staff and volunteers. • Face coverings are required for drive-thru participants. • All must maintain six feet of social distancing. • Volunteers have been recruited from households or “pods” at each of the six tree stations. • Temperature checks and health screenings are required for all staff and volunteers. • Self-screenings and signed COVID-19 liability waivers are required for all participants to enter the event. • All participants must arrive at their assigned time to drive through the event. • Participants must remain in their vehicle with their window rolled up. • Staff and volunteers spaced throughout the giveaway route to assist with safety precautions. Parks and Recreation plans to present an overall department update to City Council on October 13 at the regularly scheduled City Council meeting. Staff contact: Autumn Natalie, Parks and Recreation

P. Wildflower Trail – On September 22, Mayor Pro Tem Hudspeth requested information about the vegetation, purpose, and maintenance of North Lakes Park Wildflower Trail. Staff assessed the vegetation and found it to be healthy and thriving. Staff identified

7 the primary plants as common ragweed, giant ragweed, marsh elder, narrow leaf sump weed, golden rods, late boneset, sneezeweeds, snow-on-the-prairie, and buffalo grass. These plants are actively growing during this season. While ragweed and marsh elder are common allergens, they belong in healthy prairie land during the late summer and early fall.

Staff discovered nothing out of the ordinary that might negatively affect local wildlife. Staff also spotted many rabbits, birds, and rodents during the assessment in the natural environment that the Wildflower Trail area provides. Park Maintenance does plan on installing more interpretive educational signage along with erosion repairs to the trail later this year to enhance the trail’s experience. Staff contact: Drew Huffman, Parks and Recreation

Q. North Lakes Park Parking Lot – On September 22, Council Member Briggs asked staff whether the road and parking lot for the North Lakes Park Airfield, Dog Park and Wildflower Trail would be paved.

During the second review of the Tennis Center project’s zoning compliance plan on August 4, Development Services requested staff pave the apron and a portion of the entrance area used by tennis participants entering and exiting the future parking lot. Parks and Recreation Department’s design engineer is creating construction plans for either the paving of this driveway from the Windsor Drive to the parking lot entrance or to remove this parking lot connected to the gravel road and provide sufficient turnaround space for fire and solid waste vehicles.

This improvement will occur during the new tennis center’s construction, which is currently in the bid/award process and is estimated to be completed by the end of 2021. According to the current Denton Development Code, the parking lot is satisfactory as it exists. Moving forward, additional parking for accessibility will be reviewed and considered. Staff contact: Gary Packan, Parks and Recreation

R. Traffic Concerns at Swisher Road and Pockrus Page Road Intersection – On September 23, Council Member Briggs requested to have staff investigate traffic concerns at the intersection of Swisher Road and Pockrus Page Road. The T shaped intersection is currently a two-way stop and traffic frequently becomes congested along the southbound lane of Swisher. Staff assessed the intersection and determined the intersection should become an all-way stop intersection. Staff will add an additional sign for the eastbound lane of Pockrus Page by the end of October 2020. Staff contact: Brian Jahn, Traffic Engineering

S. Bonnie Brae Construction Timing with Denton High Opening – On September 24, Council Member Briggs requested information on the completion of Bonnie Brae and the opening of the new Denton High School location. Bonnie Brae Phase 6, from US 380 (University Dr.) to US 77 (Elm St.), currently has a projected completion date of November 2022, with a goal to be substantially complete by the time school begins in August 2022. Staff is currently negotiating right-of-way with property owners and experienced a slight schedule delay when obtaining environmental clearance from the Texas Department of Transportation. Once these negotiations have been completed, the contract will go out to bid, and the City will work with the contractor who is

8 awarded project to find opportunities to expedite the construction schedule. Staff contact: Seth Garcia, Capital Projects

T. Rockwood Lane Between Royal Lane and Emerson Lane Condition - On September 24, Council Member Briggs requested information regarding potential roadway construction scheduled for Rockwood Lane, from Royal to Emerson. The geotechnical samples taken of the subgrade on this section of roadway in May 2019 reflect that the road is in good condition. Staff will complete a mill and overlay on this section at the conclusion of the Mistywood project, which is scheduled for completion by the end of January 2021, weather dependent. The mill and overlay will entail a full depth mill to remove all asphalt, at this time any needed repairs will be made to the road base. The road will then be paved to match the current section of Rockwood that is being reconstructed. Staff contact: Daniel Kremer, Streets

U. Windsor Drive Construction Updates – On September 24, Council Member Briggs submitted multiple requests pertaining to Windsor Drive. Those requests will be answered by category below.

• Communication Windsor is a part of the 2019 Street Reconstruction Project. Below are the outreach efforts that have occurred to-date in reference to the Windsor portion of the 2019 Street Reconstruction Project.

Additional outreach efforts for this project are scheduled for November, which will include a mailer, along with posts on both social media and the project website. The most up-to-date information can be found on the project webpage at www.cityofdenton.com/2019streetbundle.

• Status of Construction Phasing The full construction of Windsor Drive was subdivided into four phases: Locust to Stuart, Stuart to Sherman, Sherman to Branch Crossing, and Branch Crossing to Saints Circle. Staff is coordinating with the contractor to ensure necessary signage is in place while the roadway segments remain one-way. Below is an update on each construction segment: o Locust to Stuart: construction is complete, and the segment is open to traffic. o Stuart to Sherman: utility upgrades are currently underway, new waterlines have been constructed and wastewater lines are being installed.

9 o Sherman to Branch Crossing: new water lines have been constructed and wastewater lines are currently being installed. The far eastbound lane of traffic is currently open to allow residents to drive from Sherman to Branch Crossing. o Branch Crossing to Saints Circle: this section does not require utility work and is currently open to traffic.

• Stuart and Windsor Four-Way Stop The four-way stop at the intersection of Stuart and Windsor is scheduled to be open by October 16, weather permitting.

• Windsor Roadway Conditions There were several questions raised about the construction conditions along Windsor, each concern will be addressed separately below: o Missing sidewalk segments: • To allow for future water tie-ins, there were several segments of sidewalk removed. The contractor is conducting daily safety checks to ensure the fencing around each missing sidewalk segment is properly secured. The tie-ins are scheduled to be completed over the next few weeks, once the tie-ins are completed the missing segments will be backfilled. o Dirt piles along the job site: • Staff has committed to removing all dirt piles that are not used as backfill within one week. o Jobsite cleanliness: • As of October 1, the contractor has committed to daily cleanups of construction debris on the jobsite. Street segments will be cleaned daily by the onsite street sweeper to decrease the amount of debris. o Traffic control: • All current traffic control devices (signs, barricades, cones, etc.) will be checked three times each day by the contractor and the assigned Public Works Inspector to ensure the approved Traffic Control Plan is being properly followed. o Dust control: • An onsite water truck will be used throughout the day during active construction to mitigate dust levels. Staff contact: Trevor Crain and Dustin Draper, Capital Projects/Stephanie Yates, Public Affairs

V. Delay in Utility Work and Street Reconstruction on Woodland St. And Roberts St. - On September 24 Council Member Briggs requested information on the delay between utility work finishing and street construction beginning on Woodland St. and Roberts St. Staff is actively working to shorten the timing between utility work and street repair. The sections of roadway shown below in blue are part of the Outsource Bundle and are scheduled for construction January to June 2021. The Outsource Bundle is currently in the bid/award phase, and a more detailed construction sequence will be established following the Pre-Construction meeting, which is currently projected for December 2020. The segments shown below in orange will be permanently patched. Currently, the City’s concrete contractor is working in the area to perform patching and replace curb and gutter. Once this is completed, the Streets Department will begin patching the

10 roadway, with scheduled completion in mid-November 2020. Weather permitting. Staff Contact: Daniel Kremer, Streets

W. Cracking on Edwards Road - On September 24, Council Member Briggs requested staff investigate possible structural failures on Edwards Rd. Staff assessed the area and determined the cracks are of minimal concern to the integrity of the road. Cracking on the side of the road occurs naturally with the contraction and expansion that is prominent in roadways with no curb and small shoulders. During their investigation, staff noticed some cracking around a manhole in the street and is continuing to monitor the area to make sure the condition does not worsen. The roadway is now scheduled to be crack sealed as part of the ongoing maintenance program. Staff contact: Daniel Kremer, Streets

X. Speeding on Mockingbird Lane – On September 18, Council Member Briggs forwarded residents’ concern to us regarding speeding on Mockingbird. Last week, processes got put in motion to address these concerns from 2 perspectives, one from the Police Department side in enforcing speed limits and the other from traffic engineering. Officers began patrolling on the September 24 and spent approximately 5.5 hours on Mockingbird Lane on 5 directed patrols. They made 25 stops during a 6- day timeframe. From the Traffic Engineering standpoint, staff set out equipment to begin pulling data for a speed study on October 1. The study will run for about a week, and once the data has been compiled and analyzed, the decision regarding any future traffic calming device installations will follow. Staff contacts: Chief Frank Dixon, Police/Brian Jahn, Capital Projects

Y. Exposed Pipe on Edwards Road - On September 24, Council Member Briggs requested staff to investigate an exposed pipe and roadway damage on Edwards Rd. at its intersection with Cabrillo St. Staff investigated the area and found it to be a water valve with a flipped lid as well as the surrounding road was missing asphalt. Staff returned

11 to the site, corrected the placement of the valve lid, and performed a temporary patch on the area missing asphalt. Staff will schedule a crew to make a permanent repair with concrete. Staff contact: Pritam Deshmukh, Water Utilities

Z. Farris Road Sewer Project Input Opportunity – On September 25, Council Member Armintor requested information on a public input opportunity for the Farris Road North Sewer extension. On October 1, City staff issued a letter (attached) to residents in the area of the project to provide background information on:

• The proposed Farris Road sewer project to be constructed by a private developer, which extends along Farris Road from Grant Parkway to Hartlee Field Road, • The City of Denton Clear Creek Lift Station, to be generally located north of Hartlee Field Road, and • General information on the proposed residential development project generally located on the east side of East Sherman Drive (FM 428), north of Hartlee Field Road.

In addition to this information, staff has scheduled a virtual community meeting to discuss the sewer project, lift station, and to provide responses to questions regarding the proposed development. This virtual community meeting will take place via Zoom at 6:00 p.m. on Thursday, October 22, 2020. Information on how to join this meeting was included in the letter as was staff contact information so that residents may directly contact staff with questions, concerns, or input. Staff contact: Ryan Adams, Customer Service and Public Affairs

AA. Sherman Road Accident Data – On September 29, Council Member Briggs requested vehicle accident data for Sherman Road between Bell Avenue and Windsor Drive. This one-mile stretch of Sherman Drive is a four-lane roadway which carries approximately 11,000 cars per day. Since 2010, there have been 51 crashes recorded along this section. This is significantly below the statewide average for this size and type of roadway.

The image below shows the locations of accidents in the area and indicates that most of the accidents occur at the intersections of Windsor, Coronado, Greenwood and Bell. With average crash rates of 2 per year or less, the Windsor, Coronado and Greenwood intersections are not unusually high. With the crash rate at Bell being 4-5 crashes per year, staff believes this warrants further investigation. Staff will perform a traffic safety study of this intersection and coordinate with TxDOT to implement the necessary traffic control measures that result from the study. Staff contact: Brain Jahn, Capital Projects

III. Upcoming Community Events and Meetings

A. Events

1. The Great American Cleanup (Reimagined) from September 11 through October 17. To register for a cleanup with a small team, visit www.kdb.org. Staff contact: Carly Weld, Parks and Recreation

B. Community Meetings

1. Naming Policy Public Hearing on October 6. The current Naming Policy only defines commemorative naming and does not define how staff use temporary names for a future facility, park, or land, staff is recommending amendments to the policy that will establish guidelines for this type of naming. Staff contact: Heather Gray, Parks and Recreation

IV. Attachments

A. Mayor Letter Approving Teasley commons Trunk or Treat ...... 15 B. Mayor Letter Approving 2020 Twilight Tunes Events ...... 24 C. Weekly Local Government CRF Update ...... 40 D. Temp COVID Closure Letter (Redacted) ...... 42 E. Mobility Plan Resident Response ...... 43 F. Tennis Center Picture ...... 45 G. Farris Road Sewer Picture ...... 53

13 H. Farris Road Sewer Project Letter ...... 54

V. Informal Staff Reports

A. 2020-084 Draft 2021 City Council Meeting Schedule ...... 58 B. 2020-085 TxDOT Audit of regional Toll Revenue Funded Projects ...... 61

VI. Council Information

A. Council Requests for Information ...... 72 B. Council Calendar ...... 75 C. Draft Agenda for October 13 ...... 78 D. Future Work Session Items ...... 84 E. Street Construction Report ...... 85

Office of the Mayor 215 E. McKinney St., Denton, TX 76201  (940) 349-7717

September 28, 2020

Ms. Ashlie Wagganer Teasley Commons General Manager 3220 Teasley Lane Denton, Texas 76210

Dear Ms. Wagganer,

Per Governor Abbott’s Executive Order GA-30, any outdoor gathering in excess of 10 people, other than those set forth in his order, are prohibited unless the mayor of the city in which the gathering is held approves of the gathering, and such approval can be made subject to certain conditions or restrictions not inconsistent with GA-30.

I have received your request for an outdoor gathering for the Teasley Commons Trunk or Treat event proposed to be held on Saturday, October 24, 2020, from 10:00 a.m. to 1:00 p.m. in the Teasley Commons Parking Lot at 3220 Teasley Lane, Denton, TX 76210. Per your request, the event would involve participants visiting vehicles (spaced 9 feet apart) to receive trick or treat giveaways, a virtual raffle station, a hair decorating station, dunking both, and a music stage. Your proposed event includes face covering requirements, multiple sanitation stations, and volunteers to ensure sanitation of commonly touched surfaces and ensure social distancing between parties.

The proposed event is approved per your submitted plan (attached). The approval is contingent upon the following: • All individuals must wear a face covering; • Hand sanitizer shall be provided; • Other safety measures outlined in your proposal are followed; • All regulations relating to outdoor noise are followed; and • All individuals should maintain 6 feet of separation from others outside the individual’s group. A group is defined as no more than 10 persons including the members of the household and those persons who traveled together to the event.

Further recommendations for health and safety measures for outdoor events per the Texas Department of Health Services for outdoor events are attached.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 15 Please stay safe and well.

Sincerely,

Chris Watts Mayor

Attachments: 1. Teasley Commons Request and Plan for Event 2. Open Texas Checklist for Outdoor Events

Event Details Event Requested for Approval: Teasley Commons Trunk or Treat Date of Event: Saturday, Saturday, October 24, 2020 Time of Event: 10:00AM – 1:00PM Event Address: 3220 Teasley Lane, Denton, Texas 76210 (Parking Lot) Event Overview: This Trunk or Treat will be a family-friendly Halloween themed event to provide positive community energy, support and collect donations towards Lovepacs non- profit organization local to Denton. Local businesses in the shopping center will provide a safe, organized and social distanced “trick or treat” outlet for the community.

Contact Name: Ashlie Wagganer Contact Number: (cell) 817-908-4998 Contact Email: [email protected]

Event Stations/Activities Lovepacs Donation Station Lovepacs is a local non-profit organization that engages communities to feed children in need through boxed food donations. Current Needs & recommendations for donations: canned food & individually packaged food & snacks.

We will have a station set up with boxes for individuals able to place their food in the bins prior to entry.

Raffle Station Virtual & ticketless raffle. While on-site, as well as via facebook and social media outlets, participants will scan an event QR code for entry into the raffle and receive entry validation via text on cell phone. Raffle collection will be texted to winners after the event. QR Codes will be displayed at each trunk or treat station, as well as each event activity station and online via social media for those who chose to participate virtually.

Sanitation Station Multiple Sanitation Stations will be provided throughout the location event parking lot.

Mask will be required upon entry & required to be worn throughout the entire event. No exceptions.

Prior to Event Entry: • Mask on site for those who did not bring their own. • Temperature Check prior to event entry • Touchless Hand Sanitizer available at each station and at main tent “SANITATION STATION” prior to event entry • Self-Screen before entering event area. If symptoms possible of COVID are present, entry denied and strongly recommended that individual NOT participate.

Throughout Event Parking Lot: • Masks available at every station • Touchless Hand sanitizer provided • 11 Hand wash stations available located inside each business

Trunk or Treat Vehicles Each vehicle – 20 total – will be spaced 9 feet apart from each other to provide a socially distanced event flow.

Participants will be encouraged to provide their own trick or treat bag and volunteers will wear gloves to hand out candy to individuals.

Individuals will not be permitted to put their hands inside the candy bowls/vehicles as this

will eliminate unnecessary touch points of contact. Music Stage Music will be played in the parking lot away from all participants to provide ambiance and themed Halloween music.

This will be 1 person with speakers & a mic. Crazy Hair Decorating Station This station will provide a creative outlet for individuals to have their hair sprayed with colors/glitter to match their Halloween costumes/masks.

Volunteers will be wearing gloves/masks and will spray the individuals hair. Only 1 person inside station permitted at a time.

Mask Contest We will be engaging in a MASK contest. Most creative mask worn to the event will win a fun giveaway with local business products/services. Community members can participate through social media submission, text submissions or at the actual event.

Dunking Booth We will have a dunking booth available for individuals to participate. The throwing space will be 8 feet away from the actual booth to provide distance & balls used to throw will be sanitized between each individual participant via alcohol. Each participant will get 2 opportunities to throw the balls – we will have multiple balls on site to provide for time to sanitize and ensure safety between each individual turn.

Logistics of Event Management Volunteers We will have 30+ adult volunteers pavailable that will assist in managing the event logistics.

Volunteers will be required to wear masks and gloves and will be positioned at each station & Trunk or Treat vehicle to ensure socially distanced spacing.

Socially Distanced Space All individuals must wear a face covering (over the nose and mouth) wherever it is not feasible to maintain six feet of social distancing from another individual not in the same household or, for those engaging in physical activities outdoors, wherever the individual is not able to maintain a safe physical distance from others not in the same household.

Individuals over the age of 65 will be encouraged to participate virtually and view via our social media live stream broadcast.

The parking lot will be spaced out into 6x6 squares with chalk drawn lines to assist in visual social distant guidelines.

Each event will have markers for individuals to “Stand Here” to give visual markers for social distance guidelines.

Individuals should maintain 6 feet of separation from others outside the individual’s group. A group is defined as no more than 10 persons including the members of the household and those persons who traveled together to the event.

Local Business Supporting/Participants Club Pilates Teasley Commons Bang Energy Supplements Marcos Pizza Prime Dentistry Its-a-Burger Lonestar Naturals Cycle Bar Sweetwaters Coffee & Tea The Learning Experience South Branch Library DATCU Colo Development Partners

21  CHECKLIST FOR OUTDOOR EVENTS Page 1 of 2 Outdoor events, such as July 4 celebrations and other large outdoor gatherings with estimated attendance of 10 or more, are permissible to hold in Texas. The county judge or the mayor, as appropriate, in coordination with the local public health authority, must give approval to such an outdoor gathering or event prior to it being held. All individuals must wear a face covering (over the nose and mouth) wherever it is not feasible to maintain six feet of social distancing from another individual not in the same household or, for those engaging in physical activities outdoors, wherever the individual is not able to maintain a safe physical distance from others not in the same household. The following are the minimum recommended health protocols for all outdoor events in Texas. These minimum health protocols are not a limit on the health protocols that individuals may adopt. Individuals are encouraged to adopt additional protocols consistent with their specific needs and circumstances to help protect the health and safety of all Texans. The virus that causes COVID-19 can be spread to others by infected persons who have few or no symptoms. Even if an infected person is only mildly ill, the people they spread it to may become seriously ill or even die, especially if that person is 65 or older with pre-existing health conditions that place them at higher risk. Because of the hidden nature of this threat, everyone should rigorously follow the practices specified in these protocols, all of which facilitate a safe and measured reopening of Texas. The virus that causes COVID-19 is still circulating in our communities. We should continue to observe practices that protect everyone, including those who are most vulnerable. Please note, public health guidance cannot anticipate every unique situation. Individuals should stay informed and take actions based on common sense and wise judgment that will protect health and support economic revitalization. Health protocols for individuals:

 Individuals aged 65 or older are at a higher risk of COVID-19. To the extent possible, avoid contact within 6 feet with individuals aged 65 and older. Individuals aged 65 and older should stay at home as much as possible. Large gatherings, even those held outside, pose a significant risk to this population.  Individuals may not be in a group larger than 10 individuals (including those within the individual’s household). Within these groups, individuals should, to the extent possible, minimize in-person contact with others not in the individual’s household. Minimizing in-person contact includes maintaining 6 feet of separation from individuals. When maintaining 6 feet of separation is not feasible, other methods should be utilized to slow the spread of COVID-19, such as washing or sanitizing hand frequently, and avoiding sharing utensils or other common objects.  Individuals should maintain 6 feet of separation from others outside the individual’s group. A group is defined as no more than 10 persons including the members of the household and those persons who traveled together to the event.  Self-screen before going to an outdoor event for any of the following new or worsening signs or symptoms of possible COVID-19:  Cough  Sore throat  Shortness of breath or difficulty  Loss of taste or smell breathing  Diarrhea  Chills  Feeling feverish or a measured temperature  Repeated shaking with chills greater than or equal to 100.0 degrees Fahrenheit  Muscle pain  Known close contact with a person who is lab  Headache confirmed to have COVID-19

22 Revised 7/3/2020

OUTDOOR EVENTS: Page 2 of 2

 Wash or disinfect hands after any interaction with employees, other individuals, or items at the outdoor event.  Clean and sanitize any items before and after use.

Local approval factors:

 Local approval for large outdoor gatherings (those with an estimated attendance exceeding 10 individuals) is appropriate in this instance because a statewide standard is unable to take into account the various factors needed to ensure such a gathering in varied locations is safe and will minimize the spread of COVID-19. Further, business parity is not an issue at large outdoor events.  In evaluating large gatherings (those with an estimated attendance exceeding 10 individuals), the county judge or the mayor, as applicable, should consider the following factors:  The overall number of projected attendees;  The likelihood of individuals over the age of 65 attending;  The density of the forum and the ability to ensure social distancing of 6 feet between individuals; and  The level of transmission in the county.  Gatherings of less than 10 individuals may proceed consistent with all the health protocols above without approval of the county judge, local health authority, or mayor, as applicable.

23 Revised 7/3/2020

Office of the Mayor 215 E. McKinney St., Denton, TX 76201  (940) 349-7717

October 1, 2020

Christine Gossett Executive Director, Denton Main Street Association PO Box 2017 Denton, TX 76202

Dear Ms. Gossett,

I have received your request for an outdoor gathering for the 2020 Twilight Tunes Events proposed to be held on in downtown Denton on the following dates:  October 8, 2020 from 6:00 p.m. to 7:00 p.m.  October 15, 2020 from 6:00 p.m. to 7:00 p.m.

The proposed event is provided the COVID-19 safety precautions are followed as they are included within your request (attached). The approval is additionally contingent upon the following:  All individuals must wear a face covering in accordance with GA-29 (attached);  The event must be in compliance of all requirements of GA-30 (attached);  Sufficient staff or volunteers are available to implement the event’s COVID-19 safety precautions; and  All individuals should maintain 6 feet of separation from others outside the individual’s group. A group is defined as no more than 10 persons including the members of the household and those persons who traveled together to the event.

Further recommendations for health and safety measures for outdoor events per the Texas Department of Health Services for outdoor events are attached.

Please stay safe and well.

Sincerely,

Chris Watts Mayor OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 24

Attachments: 1. Event Request 2. GA-29 3. GA-30 4. Open Texas Checklist for Outdoor Events

September 29, 2020

City of Denton - Mayor’s Office 215 McKinney St. Denton, TX 76201

To Whom It May Concern:

The Denton Main Street Association would like to receive a waiver for two upcoming drive-in concerts in place of the usual Fall Twilight Tunes on the courthouse lawn. This promotion will have limited participation and will be a social distanced outdoor concert. The dates of the drive-in Twilight Tunes concerts are:

 October 8, 2020 – 6 -7 p.m.  October 15, 2020 – 6 -7 p.m.

The Wells Fargo pay-to-park section of the E. Hickory parking lot is marked with 100 parking spaces and the concerts will have 50 vehicles or less. Participants will be required to sign-up for a parking pass in advance of the Twilight Tunes concerts and volunteers will be working the parking lot entrance and monitoring the lot during the events.

Guidelines for social distancing and attending the concert:  Cars will be parked in a alternating pattern to give 6+ feet of distance between vehicles.  Anyone outside of a vehicle must sit at end of the car and be 6+ feet from any other group  Anyone outside of their vehicle must wear a mask  Entry to the lot will begin at 5 p.m.  Everyone will be required to leave the parking lot by 7:30 p.m.

There will be three to four volunteers in the lot to help monitor activity. Additionally, we will have signage in place to aid attendees in following CDC guidelines and reminding participants of any social distancing/mask mandates that may be in place during that time.

Please let me know if you have further questions.

Best regards,

Christine Gossett - Executive Director, Denton Main Street Association

26 GOVERNOR GREG ABBOTT

July 2, 2020 FILED IN THE OFFICE OF THE SECRETARy OF STATE 2:3O O’CLOcc

The Honorable Ruth R. Hughs Secretary of State Secretary of State State Capitol Room 1E.8 Austin, Texas 78701

Dear Secretary Hughs:

Pursuant to his powers as Governor of the State of Texas, Greg Abbott has issued the following:

Executive Order No. GA-29 relating to the use of face coverings during the COVID- 19 disaster.

The original executive order is attached to this letter of transmittal.

tly submitted,

lerk to the Governor

GSD/gsd

Attachment

POST OFFICE Box 12428 AUSTIN, TEXAS 78711 512-463-2000 (VOICE) DIAL 7-1-1 FoR RELAY SERVICES

27 xrrufhir rtrr

BY THE GOVERNOR OF THE STATE OF TEXAS

Executive Department Austin, Texas July 2, 2020

EXECUTIVE ORDER GA29

Relating to the use offace coverings during the COVID-19 disaster.

WHEREAS, I, Greg Abbott, Governor of Texas, issued a disaster proclamation on March 13, 2020, certifying under Section 4 18.014 of the Texas Government Code that the novel coronavirus (COVIP- 19) poses an imminent threat of disaster for all counties in the State of Texas; and

WHEREAS, in each subsequent month effective through today, I have renewed the disaster declaration for all Texas counties; and

WHEREAS, the Commissioner of the Texas Department of State Health Services (DSHS), Dr. John Hellerstedt, has determined that COVID- 19 continues to represent a public health disaster within the meaning of Chapter 81 of the Texas Health and Safety Code; and

WHEREAS, I have issued executive orders and suspensions of Texas laws in response to COVIP-19, aimed at using the least restrictive means available to protect the health and safety of Texans and ensure an effective response to this disaster; and

WHEREAS, as Texas reopens in the midst of COVID-19, increased spread is to be expected, and the key to controlling the spread and keeping Texans safe is for all people to consistently follow good hygiene and social-distancing practices; and

WHEREAS, due to recent substantial increases in COVID-19 positive cases, and increases in the COVID-19 positivity rate and hospitalizations resulting from COVID 19, further measures are needed to achieve the least restrictive means for reducing the growing spread of COVTD-19, and to avoid a need for more extreme measures; and

WHEREAS, I have joined the medical experts in consistently encouraging people to use face coverings, and health authorities have repeatedly emphasized that wearing face coverings is one of the most important and effective tools for reducing the spread of COVID-19; and

WHEREAS, given the current status of COVD-19 in Texas, requiring the use of face coverings is a targeted response that can combat the threat to public health using the least restrictive means, and if people follow this requirement, more extreme measures may be avoided; and

WHEREAS, wearing a face covering is important not only to protect oneself, but also to avoid unknowingly harming fellow Texans, especially given that many people who go into public may have COVID-19 without knowing it because they have no symptoms; and

FILED IN THE OFFICE OF THE SECRETARY OF STATE 2’ op- O’CLOCK JUL 022020 28 Governor Greg Abbott Executive Order GA-29 July 2, 2020 Page 2

WHEREAS, the “governor is responsible for meeting ... the dangers to the state and people presented by disasters” under Section 418.011 of the Texas Government Code, and the legislature has given the governor broad authority to fulfill that responsibility; and

WHEREAS, failure to comply with any executive order issued during the COVID-19 disaster is an offense punishable under Section 418. 173 by fine;

NOW, THEREFORE, I, Greg Abbott, Governor of Texas, by virtue of the power and authority vested in me by the Constitution and laws of the State of Texas, do hereby order the following on a statewide basis effective at 12:0 1 p.m. on July 3, 2020:

Every person in Texas shall wear a face covering over the nose and mouth when inside a commercial entity or other building or space open to the public, or when in an outdoor public space, wherever it is not feasible to maintain six feet of social distancing from another person not in the same household; provided, however, that this face-covering requirement does not apply to the Miowing:

1. any person younger than 10 years of age;

2. any person with a medical condition or disability that prevents wearing a face covering;

3. any person while the person is consuming food or drink, or is seated at a restaurant to eat or drink;

4. any person while the person is (a) exercising outdoors or engaging in physical activity outdoors, and (b) maintaining a safe distance from other people not in the same household;

5. any person while the person is driving alone or with passengers who are part of the same household as the driver;

6. any person obtaining a service that requires temporary removal of the face covering for security surveillance, screening, or a need for specific access to the face, such as while visiting a bank or while obtaining a personal- care service involving the face, but only to the extent necessary for the temporary removal;

7. any person while the person is in a swimming pool, lake, or similar body of water;

8. any person who is voting, assisting a voter, serving as a poli watcher, or actively administering an election, but wearing a face covering is strongly encouraged;

9. any person who is actively providing or obtaining access to religious worship, but wearing a face covering is strongly encouraged;

10. any person while the person is giving a speech for a broadcast or to an audience; or

11. any person in a county (a) that meets the requisite criteria proilajcI OFFICE OF THE SECRETARY OF STATE 2: f0’CLOCK JUL 0 2 2020

29 Governor Greg Abbott Executive Order GA-29 July 2, 2020 Page 3

the Texas Division of Emergency Management (TDEM) regarding minimal cases of COVID-19, and (b) whose county judge has affirmatively opted-out of this face-covering requirement by filing with TDEM the required face-covering attestation form—provided, however, that wearing a face covering is highly recommended, and every county is strongly encouraged to follow these face-covering standards.

Not excepted from this face-covering requirement is any person attending a protest or demonstration involving more than 10 people and who is not practicing safe social distancing of six feet from other people not in the same household.

TDEM shall maintain on its website a list of counties that are not subject to this face-covering requirement pursuant to paragraph number 11. The list can be found at: www.tdem.texas.gov/ga29.

Following a verbal or written warning for a first-time violator of this face- covering requirement, a person’s second violation shall be punishable by a fine not to exceed $250. Each subsequent violation shall be punishable by a fine not to exceed $250 per violation.

Local law enforcement and other local officials, as appropriate, can and should enforce this executive order, Executive Order GA-28, and other effective executive orders, as well as local restrictions that are consistent with this executive order and other effective executive orders. But no law enforcement or other official may detain, arrest, or confine in jail any person for a violation of this executive order or for related non-violent, non-felony offenses that are predicated on a violation of this executive order; provided, however, that any official with authority to enforce this executive order may act to enforce trespassing laws and remove violators at the request of a business establishment or other property owner.

This executive order hereby prohibits confinement in jail as a penalty for the violation of any face-covering order by any jurisdiction.

Executive Order GA-2$ is hereby amended to delete from paragraph number 15

the phrase: “, but no jurisdiction can impose a civil or criminal penalty for failure to wear a face covering.”

The governor may by proclamation amend this executive order or add to the list of people to whom this face-covering requirement does not apply.

This executive order does not supersede Executive Orders GA-b, GA-13, GA-17, GA 19, GA-24, GA-25, GA-27, or GA-28 as amended. This executive order shall remain in effect and in full force until modified, amended, rescinded, or superseded by the governor.

FILED IN THE OFFICE OF THE SECRETARy OF STATE o i-IO’CLOCX JUL 022020

30 Governor Greg Abbott Executive Order GA-29 July 2, 2020 Page 4

Given under my hand this the 2nd day of July, 2020.

GREG OTT Governor

ATTEST BY:

I1UTH R. HUGHS Secretary of State

FILED IN THE OFFICE OF THE SECRETARY OF STATE O’CLOCK JUL 02 2020

31 GovERNoR GREG ABBOTT

FILED IN E OF THE September 17, 2020 SECRETARY OF STATE IjcOCLOCK

The Honorable Ruth R. Hughs Secretary of State State Capitol Room 1E.8 Austin, Texas 78701

Dear Secretary Hughs:

Pursuant to his powers as Governor of the State of Texas. Greg Abbott has issued the following:

Executive Order No. GA-30 relating to the continued response to the COVID-19 disaster as Texas reopens.

The original exectitive order is attached to this letter of transmittal.

ectfully submitted,

Governor

GSD/gsd

Attachment

Posi OFFICE Box 12428 AUSTIN, TEXAS 78711 512-463-2000 (VoICE) DIAL 74-1 FOR RELAY SERVICES

32 3xrruftir tiIrrr

BY THE GOVERNOR OF THE STATE OF TEXAS

Executive Department Austin, Texas September 17, 2020

EXECUTIVE ORDER GA3O

Relating to the contütued response to the COVID-19 disaster as Texas reopens.

WHEREAS, I, Greg Abbott, Governor of Texas, issued a disaster proclamation on March 13, 2020, certifying under Section 418.0 14 of the Texas Government Code that the novel coronavirus (COVID- 19) poses an imminent threat of disaster for all counties in the State of Texas; and

WHEREAS, in each subsequent month effective through today, I have renewed the disaster declaration for all Texas counties; and

WHEREAS, I have issued executive orders and suspensions of Texas laws in response to COVID-1 9, aimed at protecting the health and safety of Texans and ensuring an effective response to this disaster; and

WHEREAS, I issued Executive Order GA-Os on March 19, 2020, mandating certain social-distancing restrictions for Texans in accordance with guidelines promulgated by President Donald J. Trump and the Centers for Disease Control and Prevention (CDC); and

WHEREAS, I issued Executive Order GA-14 on March 31, 2020, expanding the social- distancing restrictions for Texans based on guidance from health experts and the President; and

WHEREAS, I subsequently issued Executive Orders GA-16, GA-iS, GA-21, GA-23, and GA-26 from April through early June 2020, aiming to achieve the least restrictive means of combatting the threat to public health by continuing certain social-distancing restrictions, while implementing a safe, strategic plan to reopen Texas; and

WHEREAS, as Texas reopens in the midst of COVID-19, increased spread is to be expected, and the key to controlling the spread and keeping Texas residents safe is for all Texans to consistently follow good hygiene and social-distancing practices, especially those set forth in the minimum standard health protocols from the Texas Department of State Health Services (DSHS); and

WHEREAS, in June 2020, Texas experienced substantial increases in COVD-l9 cases and hospitalizations, necessitating targeted and temporary adjustments to the reopening plan to achieve the least restrictive means for reducing the growing spread of COVID- 19 and the resulting imminent threat to public health, and to avoid a need for more extreme measures; and

WHEREAS, I therefore issued Executive Orders GA-28 and GA-29 in late June and early

FILED IN THE OFFiCE OF THE SECRETARY OF STATE ti SEP 1? 2020 33 Governor Greg Abbott Executive Order GA-30 September 17, 2020 Page 2

July 2020, respectively, and amended Executive Order GA-28 by proclamation on July 2, 2020; and

WHEREAS, due to improved medical treatments for COVJD-19 patients, substantial increases in testing, abundant supplies of personal protective equipment, and Texans’ adherence to safe practices like social distancing, hand sanitizing, and use of face coverings, the spread of COVID-19 and the number of new COVD-19 cases and hospitalizations have steadily and significantly declined since late July; and

WHEREAS, as Texas continues to reopen, everyone must act safely, and to that end, this executive order and prior executive orders provide that all persons should follow the health protocols from DSHS, which whenever achieved will mean compliance with the minimum standards for safely reopening, but which should not be used to fault those who act in good faith but can only substantially comply with the standards in light of scarce resources and other extenuating COVID-19 circumstances; and

WHEREAS, in the Texas Disaster Act of 1975, the legislature charged the governor with

the responsibility “for meeting ... the dangers to the state and people presented by disasters” under Section 418.011 of the Texas Government Code, and expressly granted the governor broad authority to fulfill that responsibility; and

WHEREAS, under Section 418.012, the “governor may issue executive orders hav[ingJ the force and effect of law;” and

WHEREAS, failure to comply with any executive order issued during the COVID-19 disaster is an offense punishable under Section 418. 173 by a fine not to exceed $1,000, and may be subject to regulatory enforcement;

NOW, THEREFORE, I, Greg Abbott, Governor of Texas, by virtue of the power and authority vested in me by the Constitution and laws of the State of Texas, and in accordance with guidance from the Commissioner of the Texas Department of State Health Services, Dr. John Hellerstedt, other medical advisors, the White House, and the CDC, do hereby order the following on a statewide basis effective at 12:01 a.m. on September 21, 2020:

Every business establishment in Texas shall operate at no more than 50 percent of the total listed occupancy of the establishment; provided, however, that: 1. There is no occupancy limit for the following: a. any services listed by the U.S. Department of Homeland Security’s Cybersecurity and Infrastructure Security Agency (CISA) in its Guidance on the Essential Critical Infrastructure Workforce, Version 4.0 or any subsequent version; b. religious services, including those conducted in churches, congregations, and houses of worship; c. local government operations, including county and municipal governmental operations relating to licensing (including marriage licenses), permitting, recordation, and document-filing services, as determined by the local government; d. child-care services; e. youth camps, including but not limited to those defined as such under Chapter 141 of the Texas Health and Safety Code, and including all summer camps and other daytime and overnight camps for youths; f. recreational sports programs for youths and adults; FILED IN THE OFFICE OF THE SECRETARY OF STATE JLIO’CLOCC SEP 1? 2020 34 Governor Greg Abbott Executive Order GA-30 September 17, 2020 Page 3

g. any public or private schools, and any public or private institutions of higher education, not already covered above; and h. drive-in concerts, movies, or similar events, under guidelines that facilitate appropriate social distancing, that generally require spectators to remain in their vehicles, and that minimize in-person contact between people who are not in the same household or vehicle. 2. The following types of business establishments may operate at up to 75 percent of the total listed occupancy of the establishment, except for those establishments in areas with high hospitalizations as defined below: a. in-store, non-CISA retail establishments; b. dine-in restaurants, as defined below in paragraph No. 7; c. non-CISA office buildings; d. non-CISA manufacturers; e. museums and libraries; and f. gyms and exercise facilities and classes. “Areas with high hospitalizations” means any Trauma Service Area that has had seven consecutive days in which the number of COVID- 19 hospitalized patients as a percentage of all hospitalized patients exceeds 15 percent, until such time as the Trauma Service Area has seven consecutive days in which the number of COVTD- 19 hospitalized patients as a percentage of all hospitalized patients is 15 percent or less. A current list of areas with high hospitalizations will be maintained at www.dshs.texas.gov/ga303 1. 3. Except as provided below by paragraph No. 6, this 50 percent occupancy limit does not apply to outdoor areas, events, or establishments, except that the outdoor areas or outdoor venues identified in paragraph No. 2 of Executive Order GA-28 shall operate at no more than the percentage of normal operating limits as was set forth in Executive Order GA-2$. 4. There is no occupancy limit for the following establishments that operate with at least six feet of social distancing between work stations: a. cosmetology salons, hair salons, barber shops, nail salons/shops, and other establishments where licensed cosmetologists or barbers practice their trade; b. massage establishments and other facilities where licensed massage therapists or other persons licensed or otherwise authorized to practice under Chapter 455 of the Texas Occupations Code practice their trade; and c. other personal-care and beauty services such as tanning salons, tattoo studios, piercing studios, hair removal services, and hair loss treatment and growth services. 5. Amusement parks shall operate at no more than 50 percent of the normal operating limits as determined by the owner. 6. For any outdoor gathering in excess of 10 people, other than those set forth above in paragraph Nos. 1, 2, 3, or 5, the gathering is prohibited unless the mayor of the city in which the gathering is held, or the county judge in the case of a gathering in an unincorporated area, approves of the gathering, and such approval can be made subject to certain conditions or restrictions not inconsistent with this executive order. 7. Only restaurants that have less than 51 percent of their gross receipts from the sale of alcoholic beverages, and whose customers eat or drink only while seated, may offer dine-in services. 8. People shall not visit bars or similar establishments that hold a permit from the

FILED IN THE OFF RE OF THE SECRETARY OF STATE

- tt’ 3D1-’ O’CLOCK SEP 1? 2020 35 Governor Greg Abbott Executive Order GA-30 September 17, 2020 Page 4

Texas Alcoholic Beverage Commission (TABC) and are not restaurants as defined above in paragraph No. 7; provided, however, that the use by such bars or similar establishments of drive-thru, pickup, or delivery options for food and drinks is allowed to the extent authorized by TABC. 9. People shall not use commercial rafting or tubing services, including rental of rafts or tubes and transportation of people for the purpose of rafting or tubing. 10. For any business establishment that is subject to a 50 percent “total listed occupancy” limit or “normal operating limit,” and that is in a county that has filed with DSHS, and is in compliance with, the requisite attestation form promulgated by DSHS regarding minimal cases of COVLD-19, the business establishment may operate at up to 75 percent of the total listed occupancy or normal operating limit of the establishment. 11. For purposes of this executive order, facilities with retractable roofs are considered indoor facilities, whether the roof is opened or closed. 12. Staff members are not included in determining operating levels, except for manufacturing services and office workers. 13. Except as provided in this executive order or in the minimum standard health protocols recommended by DSHS, found at www.dshs.texas.gov/coronavirus, people shall not be in groups larger than 10 and shall maintain six feet of social distancing from those not in their group. 14. People over the age of 65 are strongly encouraged to stay at home as much as possible; to maintain appropriate distance from any member of the household who has been out of the residence in the previous 14 days; and, if leaving the home, to implement social distancing and to practice good hygiene, environmental cleanliness, and sanitation. 15. In providing or obtaining services, every person (including individuals, businesses, and other legal entities) should use good-faith efforts and available resources to follow the minimum standard health protocols recommended by DSHS. 16. Nothing in this executive order or the DSHS minimum standards precludes requiring a customer to follow additional hygiene measures when obtaining services. 17. People may visit nursing homes, state supported living centers, assisted living facilities, or long-term care facilities as determined through guidance from the Texas Health and Human Services Commission (HHSC). Nursing homes, state supported living centers, assisted living facilities, and long-term care facilities should follow infection control policies and practices set forth by HHSC, including minimizing the movement of staff between facilities whenever possible; and 1$. Public schools may operate as provided by, and under the minimum standard health protocols found in, guidance issued by the Texas Education Agency (TEA). Private schools and institutions of higher education are encouraged to establish similar standards.

Notwithstanding anything herein to the contrary, the governor may by proclamation add to the list of establishments or venues that people shall not visit.

This executive order shall supersede any conflicting order issued by local officials in response to the COVJD-19 disaster, but only to the extent that such a local order restricts

FILED IN THE CH- OF THE SECRETARY OF STATE

U - O’CLOCK SEP 1? 2020 36 Governor Greg Abbott Executive Order GA-30 September 17, 2020 Page 5

services allowed by this executive order, allows gatherings prohibited by this executive order, or expands the list or scope of services as set forth in this executive order. Pursuant to Section 418.016(a) of the Texas Government Code, I hereby suspend Sections 418.1015(b) and 418.10$ of the Texas Government Code, Chapter 81, Subchapter F of the Texas Health and Safety Code, and any other relevant statutes, to the extent necessary to ensure that local officials do not impose restrictions in response to the COVID-19 disaster that are inconsistent with this executive order, provided that local officials may enforce this executive order as well as local restrictions that are consistent with this executive order.

All existing state executive orders relating to COVID-19 are amended to eliminate confinement in jail as an available penalty for violating the executive orders. To the extent any order issued by local officials in response to the COVID-19 disaster would allow confinement in jail as an available penalty for violating a COVID- 19-related order, that order allowing confinement in jail is superseded, and I hereby suspend all relevant laws to the extent necessary to ensure that local officials do not confine people in jail for violating any executive order or local order issued in response to the COVD-19 disaster.

This executive order supersedes Executive Order GA-2$, but does not supersede Executive Orders GA-b, GA-13, GA-17, GA-19, GA-24, GA-25, GA-27, or GA-29. This executive order shall remain in effect and in full force unless it is modified, amended, rescinded, or superseded by the governor. This executive order may also be amended by proclamation of the governor.

Given under my hand this the 17th day of September, 2020.

GREG OTT Governor

ATTEST BY:

UTH R. HUGHS Secretary of State

FILED IN THE OFFICE OF THE SECRETARY OF STATE ‘.30 pvi.i - It O’CLOCK SEP 1? 2020

37  CHECKLIST FOR OUTDOOR EVENTS Page 1 of 2 Outdoor events, such as July 4 celebrations and other large outdoor gatherings with estimated attendance of 10 or more, are permissible to hold in Texas. The county judge or the mayor, as appropriate, in coordination with the local public health authority, must give approval to such an outdoor gathering or event prior to it being held. All individuals must wear a face covering (over the nose and mouth) wherever it is not feasible to maintain six feet of social distancing from another individual not in the same household or, for those engaging in physical activities outdoors, wherever the individual is not able to maintain a safe physical distance from others not in the same household. The following are the minimum recommended health protocols for all outdoor events in Texas. These minimum health protocols are not a limit on the health protocols that individuals may adopt. Individuals are encouraged to adopt additional protocols consistent with their specific needs and circumstances to help protect the health and safety of all Texans. The virus that causes COVID-19 can be spread to others by infected persons who have few or no symptoms. Even if an infected person is only mildly ill, the people they spread it to may become seriously ill or even die, especially if that person is 65 or older with pre-existing health conditions that place them at higher risk. Because of the hidden nature of this threat, everyone should rigorously follow the practices specified in these protocols, all of which facilitate a safe and measured reopening of Texas. The virus that causes COVID-19 is still circulating in our communities. We should continue to observe practices that protect everyone, including those who are most vulnerable. Please note, public health guidance cannot anticipate every unique situation. Individuals should stay informed and take actions based on common sense and wise judgment that will protect health and support economic revitalization. Health protocols for individuals:

38 Revised 7/3/2020

OUTDOOR EVENTS: Page 2 of 2

 Wash or disinfect hands after any interaction with employees, other individuals, or items at the outdoor event.  Clean and sanitize any items before and after use.

Local approval factors:

39 Revised 7/3/2020 United Way of Denton County COVID-19 Relief Fund Eviction Prevention Program Outcomes WEEKLY EXPENDITURES Last Updated Friday, September 25th at 5:35 p.m. Households Week Amount Months (Duplicated) 3/23 - 3/27 $5,345.00 4 4 3/30 - 4/3 $42,854.30 43 43 4/6 - 4/10 $46,085.95 57 57 4/13 - 4/17 $32,092.23 38 38 4/20 - 4/24 $36,787.09 41 41

4/27 - 5/1 $43,606.58 36 35 5/4 - 5/8 $55,072.99 51.5 44 5/11 - 5/15 $47,984.69 51.5 44 5/18 - 5/22 $61,817.38 61 52 5/25 - 5/29 $48,039.52 38.5 26 6/1 - 6/5 $96,321.75 90.5 68 6/8 - 6/12 $88,825.90 89.5 63 6/15 - 6/19 $54,046.36 54 40 6/22 - 6/26 $85,037.08 75 53 6/29 - 7/3 $87,213.59 75 57 7/6 - 7/10 $96,909.43 84 63 7/13 - 7/17 $134,450.92 124 90 7/20 - 7/24 $156,977.56 140 91 7/27 - 7/31 $211,039.09 173 101 8/3 - 8/7 $190,345.00 194 117 8/10 - 8/14 $190,854.15 203 116 8/17 - 8/21 $215,147.17 262 125 8/24 - 8/28 $256,055.75 333 144 8/31 - 9/4 $253,159.91 335 158 9/8 - 9/11 $238,556.51 273 144 9/14 - 9/18 $256,410.70 315 136 9/21 - 9/25 $215,006.66 263 124 Weekly Average $120,223.82 130 77

40 United Way of Denton County COVID-19 Relief Fund Eviction Prevention Program Outcomes ASSISTANCE BY CITY Last Updated Friday, September 25th at 5:35 p.m. Municipality Households Assisted Months of Assistance

Argyle 4 10 Aubrey 88 169 Bartonville 1 1 FUNDING Carrollton 146 231 Denton Lewisville All Denton County PACCAR Metric Total Coppell 5 5 Funding Funding Funding Funding Corinth 34 43.5 Funds Cross Roads 7 15 Raised $130,000.00 $74,000.00 $3,030,389.64 $75,000.00 $3,309,389.64 Dallas 158 253 Expenses $130,000.00 $73,400.00 $2,970,246.23 $75,000.00 $3,248,646.23 Denton 694 1286 Current Flower Mound 26 39 Balance $0.00 $600.00 $60,143.41 $0.00 $60,743.41

Frisco 50 76 Haslet 1 2 Justin 12 15 TYPE OF ASSISTANCE APPROVED REQUESTS BY AGENCY Krum 8 19 Rent/Mortgage/Utility 2055 Agency Number of Requests Lake Dallas 39 64.5 Lewisville 467 708 Extended Hotel Stay 12 Christian Community Action 323 Little Elm 81 141.5 Temporary Hotel 6 Denton County Friends of the Family 146 Northlake 1 1 Requests Not Approved 41 Giving HOPE, Inc. 128 Oak Point 6 10 Grace Like Rain 323 Pilot Point 8 13 Plano 3 10 Interfaith Ministries 39 Ponder 11 25 Metrocrest Services 160 Prosper 13 25 Next Steps The Colony 119 Providence Village 9 14 Roanoke 13 23 Our Daily Bread 43 Sanger 24 38 Salvation Army Denton 233 Savannah 1 1 Salvation Army Lewisville 43 Shady Shores 1 1 United Way of Denton County 517 The Colony 160 261.5 Trophy Club 2 2 TOTAL 2073 3493

September , 2020

A W

Denton, TX 76209

Dear A :

Due to the current situation caused by the coronavirus, we can no longer schedule you to work at this time. Therefore, you will be furloughed and placed on a Temp Closure COVID leave effective 9/ /2020 with an expected return date of 9/ /2020. Your manager will be in contact regarding any updates related to your return. Please note that the provisions below apply only to a Temp Closure COVID leave of absence.

Pay During This Leave • PTO usage o You will be able to request any accrued/unused PTO. If you reside in a state that provides paid sick time pursuant to state or local law, you may also use available sick time. PTO and/or sick time requests should be emailed to [email protected]. Be sure and include your name and ID number in the subject line of the email.

Benefit During This Leave • If you are currently enrolled in benefits and would like to make payments while on your leave please email [email protected] to setup payment arraignments. Otherwise any missed premiums (arrears) will be taken as double deductions on future paychecks once you return from leave, until you are current with your premiums.

We sincerely appreciate the incredible commitment and professionalism you have shown throughout this situation. Our team has been wonderfully supportive to our children and one another while taking extreme care to follow our protocols to maintain a safe and healthy environment. It has made a profound difference for our whole school community during these challenging times.”

If you have any questions or need any clarification, please feel free to contact the Pay and Benefits Connection at 877-767-5241.

Sincerely, LCG Benefits Department

42 September 28 email from resident, responses to the resident’s requests and statements provided by staff are in green.

It’s known as a lie by omission.

City staff has presented power points to the Public and Council, leading the Public and Council to believe that only five major roadways are being altered in the North East quadrant in the 2020 Mobility Plan update as compared to the 2015 plan. That is NOT true.

Due to the amount of content in the draft 2020 Mobility Plan Update, each Mobility Community meeting presentation focused on a few key aspects of the plan while allowing attendees to ask questions about any portion of the proposed plan.

The sixth major change is the development of a Secondary Arterial to carry 15,000 to 25,000 cars per day past the front gates of Clear Creek Nature Preserve. Collins road would be straightened enough to increase traffic speeds. Collins Road would be widened to 110” with four lanes of traffic and a median.

The proposed 2020 Mobility Plan Update includes a context-sensitive approach to roadway designation. A secondary arterial can be as small as a 2-lane, undivided roadway in rural conditions. The right-of way is identified as 110’ so that, in the future as development occurs, additional roadway or amenities can be included. This means the road may be widened or a side path may be added. Unless a need is generated by additional traffic, the roadway can stay as a 2-lane facility.

Proposed (New Build): Rural Alternative

To change from a county road which does not even have a painted dividing line, to a 4-lane, divided roadway classified as a Secondary Arterial carrying 15,000- 25,000 cars a day is a MAJOR change in the Denton Mobility Plan. City Staff has not openly and honestly disclosed this MAJOR change.

These roadways are not necessarily going to become 4-lane, divided facilities. If the projected traffic volumes do not occur, this road will not be widened.

Secondly, City staff DID NOT notify any of the residents along Collins or Mingo road of this proposed roadway. Citizens of the city and of the county have NOT had the opportunity to comment on this major change.

Notification was conducted through the City’s website, across social media platforms, and through a City issued press release distributed to the Denton Record Chronicle regarding the virtual community input meetings. In addition to the five virtual community meetings, feedback continues to be gathered on the final draft plan throughout October 2020 through the interactive map or by direct contact information found on the Mobility Plan webpage.

Changing Collins and Mingo Road is a BAD idea for the following reasons:

43  Collins Road is the gateway to the Clear Creek Nature Preserve. Increasing traffic will increase traffic noise thereby reducing the enjoyment and purpose of the Nature Preserve.

The widening of these roadways is contingent upon and typically performed by new development. The City does not have the resources to acquire needed right-of-way and/or construct a roadway that does not address a need generated by surrounding development.

 Increasing traffic speeds will exponentially increase traffic noise volume levels.

The 2020 Mobility Plan Update proposes a context-sensitive approach to the establishment of speed limits. The proposed plan includes the use of “target speeds” on roadways which means the City sets the speed limit to the speed the driver should maintain to safely navigate the roadway. In many instances, this will lower speed limits across the City.

 Increasing traffic will kill wildlife. Wildlife does not understand the boundaries of the Nature Preserve.

Roadways will not be widened unless there is an increase in traffic need.

Economics do not support the public investment into such a roadway. The East side of Collins is located in a flood plain that cannot be developed resulting in no new tax base or tax revenue. The South side of Mingo is blocked by railroad bypass switching tracks, which does not lend access from Mingo to the South thereby NOT providing any economic stimulus to the South side of Mingo Road. Nature Preserve land which is owned by the Corp of Engineers is located on both the East and West sides of Collins. The City’s plan would destroy portions of the Nature Preserve, placing a major Secondary Arterial road within the boundaries of the Nature Preserve.

If this roadway is widened, it will be funded by new development. If the roadway is widened or improved, the actual alignment will be determined by an engineering study which will include an examination of environmental impacts to trees, floodplain, etc.

The City and the County made agreements in the past signed by Judge Mary Horn which would act to preserve the very rural nature of this environmentally sensitive area. City Director P.S. Aurora had these documents during the 2015 Mobility Plan study. Collins Road was removed in 2015 from any future development mobility plans supported by these documents.

Please preserve this environmentally sensitive area along Collins Road.

Omitting controversial plans by City Staff should not be tolerated by Council. Denton residents deserve better transparency. Not notifying affected residents and stake holders should not be tolerated either.

44 2020 OCTOBER/NOVEMBER CITY OF DENTON RESIDENT UPDATE

PANDEMIC-RELATED STATE AND LOCAL ORDERS CURRENTLY IN EFFECT: WHAT YOU NEED TO KNOW

We know it can be hard to keep track of all the news • GA-29 also states that all persons age 10 years and updates in response to the ongoing COVID-19 and older must wear face coverings when in pandemic. With a number of local and state orders public where social distancing is not possible. currently in effect, we wanted to highlight some of See the order and exemptions at open.texas.gov. the key elements of these orders, especially those that most affect the people of our community. • All commercial and nonprofit entities in the city of Denton are required to develop and The Denton City Council recently voted to extend maintain a health and safety policy that the Declaration of Local Disaster for Public Health incorporates the face covering and social Emergency first executed on March 13. The Council distancing requirements ordered by the state. also adopted a new Tenth Order of Council that Safety policies must be posted in clear view of supersedes all previous orders related to the employees and members of the public. pandemic. Both the declaration and the order will remain in effect until Thursday, Dec. 31.

Though not addressed in the Council’s new order,

Texas Governor Greg Abbott has a number of PRACTICE OCCUPANCY WEAR FACE HEALTH & SAFETY statewide orders in place that also provide guidance SOCIAL LIMITS ARE COVERINGS POLICIES REQUIRED DISTANCING IN PLACE IN PUBLIC FOR BUSINESSES and mandates for the Denton community. Concerns that a business is not following occupancy WHAT YOU NEED TO KNOW: requirements by state order or does not have signage posted as required by local order, or about general • In accordance with Governor Abbott’s order, health and safety, may be reported through the GA-29, everyone should take caution when City’s Engage Denton mobile app. Engage Denton in public by practicing social distancing and is available for download from the App Store or staying at least six feet apart from those Google Play Store. To file a report online, visit outside your household. www.engagedenton.com.

• GA-30 requires limited occupancy for To learn more about the City’s response to the certain businesses, and outdoor gatherings COVID-19 pandemic, including local orders, are currently limited to no more than 10 people. visit www.cityofdenton.com/coronavirus. For Occupancy limits vary depending on business more information about Gov. Abbott’s state orders, type. Visit open.texas.gov for details. visit gov.texas.gov/coronavirus.

www.cityofdenton.com45 IN THIS ISSUE FROM THE MAYOR State & Local Orders: What You Need to Know...... 1 From the Mayor...... 2 With the Nov. 3 Council election just around the Virtual Public Meetings...... 2 corner, and my time as your Mayor coming to an end, I am continuously reminded of all that we Denton City Council...... 2 have accomplished together throughout the twelve Five Things to Add to Your Fall To-Do List...... 3 years that I have been a member of the Denton City City Adopts FY2020-21 Budget...... 4 Council. Thank you for the honor and privilege of serving as your Mayor for the FY2020-21 Budget Overview...... 5 past six and a half years, especially during these historic and unprecedented General and Special Elections Set for Nov. 3...... 6 times. From increasing local economic opportunities to improving services to those experiencing homelessness, none of it could be accomplished without City Celebrates DME with Public Power Week...... 7 the compassionate spirit, strong heart, and steel determination of you, the citizens The DOs and DON’Ts For Outside Animals...... 7 of this great city. Opt In to the City’s Yard Waste Program...... 7 I never could have imagined that, in my final months as Mayor, a global pandemic would hit our community like it has. COVID-19 has forced us all to pause and HOLIDAY CLOSINGS work together to discover new ways of doing most everything. From the very City of Denton offices will be closed on beginning, the Council and City staff have worked tirelessly to create new policies, Thursday, Nov. 26 and Friday, Nov. 27 in processes, and procedures that would ensure continuation of critical City services, observance of the Thanksgiving holiday. and minimize the impact on the local economy is as much as possible. We never expected that we would be fighting this battle today, but I am proud of the swift actions the City has taken, and I know that our local government will continue to VIRTUAL fight along with us, our families, and our businesses, as we all work to bring this PUBLIC MEETINGS vibrant community through some of our most trying times. As you’ll see in this newsletter, the City is already hard at work making plans To protect the health and safety of the for the future as we enter into the 2020-21 fiscal year. In spite of the financial Denton community; City Council, board, and challenges we have faced, we are proud to be able to provide you with no tax commission members; and City staff, all public rate increases, no rate increases for wastewater and electric services, and rate meetings have moved to a remote format decreases for water, solid waste, and recycling services. until further notice. All meetings will use the new Rules of Procedure that were adopted When the time comes for me to pass the baton to your next Mayor, I can proudly during the March 31 Council meeting. move on to new adventures knowing that this diverse, hard-working, unique, and original community stands on a firm foundation Scheduled public meetings are streamed for success—one that we have all built together. online at www.cityofdenton.com/dtv, made available on-demand, and can be viewed live on the City’s DTV cable channel (Frontier FiOS on channel 38, Charter Spectrum on channel 194, DENTON and Grande on channel 12). Due to the remote CITY COUNCIL format of the meetings, no in-person attendance at Denton City Hall will be permitted.

Certain meetings will accommodate and receive public input on eligible agenda items. Citizens are able to participate using a number of virtual public comment options, including an online Virtual White Card and by phone.

For additional information and a current list of upcoming public meetings, visit Chris Watts, Mayor | [email protected] www.cityofdenton.com/publicmeetings. Gerard Hudspeth, District 1 | [email protected] Keely G. Briggs, District 2 | [email protected] Jesse Davis, District 3 | [email protected] John Ryan, District 4 | [email protected] Deb Armintor, At Large Place 5 | [email protected] 2 46Paul Meltzer, At Large Place 6 | [email protected] FIVE THINGS TO ADD TO YOUR FALL TO-DO LIST

Turn your pumpkins into Dyno Dirt. Visit your local Library.

When you’re ready to dispose of your fall pumpkins, In October, the Denton Public place them at the curb to be picked up with your yard Library plans to reopen 1 trimmings. The pumpkins will be mixed with your leaves, the doors to the North Branch tree branches, and grass, and composted into Dyno Dirt and South Branch libraries. products by the City’s Beneficial Reuse Division. If you’ve After taking opted in to the Yard Waste program, you can precautions place your pumpkins in your brown cart or to keep our in a kraft bag. If you aren’t opted in to yard community safe waste service, you can place your from COVID-19, pumpkins with your brush and schedule these libraries a pickup by calling the automated will be reopening self-service line at (940) 349-8740. To 2 at 50-percent learn more about our Dyno Dirt products, capacity. This reopening visit www.cityofdenton.com/dyno. will allow for walk-in service and non-scheduled use of the Library’s computers.

Maintain your drain.

During the holidays, nothing is better than a home-cooked meal. However, these meals can have an adverse effect on 3 your pipes if you dispose of excess fats, oils, or grease (FOG) down the drain. FOGs harden and cling to the walls in your household pipes or city sewer lines, which can reduce water flow To learn more about the and cause a sewage backup into Library’s reopening plan, visit your home or neighborhood. Visit OM AIN.C library.cityofdenton.com. www.maintainyourdrain.com NYOURDR for helpful tips on how you INTAI can better maintain your drain MA and to learn more. Prepare your fire safety plan.

October is Fire Prevention Month. Help ensure that your home and family have a plan and are ready Celebrate Texas Arbor Day. for the unexpected. Fire Prevention Month is the perfect time to talk with your family about Join Keep Denton Beautiful fire safety. Make it a family activity by testing and the City of Denton Parks alarms, changing the batteries, learning how and Recreation department on 4 to use a fire extinguisher, and Saturday, Nov. 6 for a day-long planning your escape route. celebration of nature. They will host virtual tree planting activities, including For safety tips and more, a tree-themed StoryTime. follow the Denton Fire 5 Department on Facebook Register for the event and learn more at www.facebook.com/dentonfire. at www.kdb.org.

47 3 CITY OF DENTON ADOPTS FY2020-21 BUDGET

After months of deliberation and public input through online and over-the-phone comments from residents, the Denton City Council has adopted a budget for the 2020-21 fiscal year, which began Oct. 1. This annual budget reflects Council priorities, which include public safety, infrastructure improvements, a continued investment in countywide homelessness strategic initiatives, and a new 311 system for a more efficient response to citizen requests.

The FY20-21 adopted budget includes no rate increase from the current tax rate of $0.5905 per $100 of valuation, which still allows the City to maintain a tax rate lower than the no-new-revenue tax rate, which is the tax rate that results in the same amount of revenue from existing properties as the prior year. The budget also includes rate decreases for Water and Solid Waste & Recycling services and continues the trend of no increases to utility rates over the past four years. There are no rate changes for Wastewater and Electric services.

Take a look at the graphs below for a brief overview of where your local government’s funds come from and where they are spent. For a quick overview of the newly adopted FY2020-21 budget, see page 5.

L M N K J E I A

D A G General Fund General Fund Expenditures Revenue F by Function C

D B B C

A. Ad Valorem Taxes 38% D. Fees, Permits, A. Police 29.2% H. Legal/ B. Sales Taxes 30% Use of Reserves 14% B. Fire 25.8% City Manager’s Office 4.2% C. Franchise Fees 4% E. ROI 7% C. Public Safety I. Finance/Internal Audit/HR 5% F. Cost of Service 7% Communications 3.1% J. Other 4% D. Animal Services 1.8% K. Traffic/Transportation/ E. Parks & Recreation 9.7% Street Lighting 2.4% CITY OF DENTON GENERAL FUND F. Planning/Community Dev./ L. 380 Agreement 1.8% REVENUE & EXPENDITURES Inspections 5.7% M. Municipal Court/Judge 1.4% G. Libraries 4.9% N. Economic Development 0.8%

Adopted Tax Rate — The adopted FY20-21 budget includes a tax rate equal to the current tax rate of $0.5905. Of the adopted tax rate, $0.380364 will be applied to fund operations and maintenance in the General Fund and $0.210090 will be applied to fund tax-supported debt.

Utility Rates — Setting the rates for Electric, Water, Wastewater, and Solid Waste & Recycling services is an important component of the City’s annual budget process. Utility rates are set so that sufficient revenues are generated to support operations, maintenance, and improvements for each of the City’s utility funds. To view the FY2020-21 residential utility rates, visit www.cityofdenton.com/utilityrates.

To learn more about the FY2020-21 budget and tax information, visit www.cityofdenton.com/budget.

48 4 FY 2020-21 BUDGET For additional information, visit www.cityofdenton.com/budget.

TA RATE HISTORY Total Tax Rate Per $100 of Valuation $0.70 $0.6898 $0.6898 $0.6898 $0.6898 $0.6898 $0.6833 TAX RATE $0.68 $0.66 for every $100 $0.64 $0.6379 of property value. $0.5905 $0.6205 $0.62

$0.60 $0.5905 $0.5905 Total Tax Rate Tax Total NO TAX RATE $0.58

$0.56 INCREASE $0.54 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Fiscal Year Proposed Budget

Proposed UTILITY RATE HISTORY Budget The FY 2020-21 FY 171 FY 11 FY 120 FY 2021

budget includes Electric (1,200 kWH/month) $129.26 $124.80 $124.80 $124.80 Water (9,200 gallons/month) $54.18 $54.18 $54.18 $53.10 RATE DECREASES Wastewater (5,400 gallons/month)** $33.12 $31.52 $31.52 $31.52 for water and solid waste & Solid Waste - Standard Cart* $24.51 $24.51 $21.51 $20.51 Total $243.50 $235.01 $232.01 $229.93

recycling services, and *FY 17-18 and FY19-20 reﬂect mid-year rate decreases NO INCREASES for wastewater **FY 18-19 reﬂects a 5% rate decrease and min volume decrease from 6,000 to 5,400 and electric services. SERVICE ENHANCEMENTS •New 311 system for efficient response to citizen requests ($1.3 million) •Six new Sworn Police Officer positions ($811,598) •Three new Firefighter positions for Station #8 ($273,263) •2019 Bond Election funds issued for Street Improvements ($12.4 million) •Bond funds issued for Public Safety Facilities 2019 Bond Election ($42.9 million)

49Produced by the City of Denton • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com 5 GENERAL AND SPECIAL ELECTIONS SET FOR NOV. 3

As previously stated in the August/September issue of Resident Update, the Saturday, May 2, 2020, General and Special elections were postponed to Tuesday, Nov. 3, as a result of the COVID-19 pandemic. The purpose of the elections is to elect candidates to City Council Districts 1 and 2 (known as single-member districts), with only qualified voters residing in that district being eligible to vote, and elect candidates to City Council Places 5, 6, and 7/Mayor (known as at-large seats), wherein any qualified voter in the city may vote for one candidate in each of those places.

WHO ARE THE CANDIDATES IN THE GENERAL ELECTION? The following are the candidates on the ballot for the General Election on Nov. 3, in ballot order:

Place 5 (At Large) Place 6 (At Large) Place 7 (Mayor, At Large) Deb Armintor Jim Mann Keely Briggs Rick Baria Paul Meltzer Gerard Hudspeth Liam York Michael Mitchell

WHO ARE THE CANDIDATES IN THE SPECIAL ELECTION? The following are the candidates on the ballot for the Special Election on Nov. 3, in ballot order:

District 1 (Single Member) District 2 (Single Member) Birdia Johnson Ronnie Anderson George Michael Ferrie Jr. Daniel Clanton Connie Baker Kady Irene Finley Jon Hohman

HOW DO I REGISTER TO VOTE? You will need to register through the Denton County Elections Administration. To learn more, visit www.votedenton.com. The last day to register to vote in the Nov. 3 elections is Monday, Oct. 5.

WHAT DISTRICT AM I IN? To find your voting district, visit www.cityofdenton.com/vote, click “Which District Am I In,” and enter your physical address. If you have any problems locating your information, contact the Denton County Elections Administration at (940) 349-3200.

WHAT IS MY VOTER REGISTRATION NUMBER? To find your Voter Registration Number, visit the Denton County Elections Administration website at www.votedenton.com and click “Voter Lookup.” Having your Voter Registration Number readily available when going to vote is extremely helpful when inquiring where you will vote or getting a determination on the status of your voter registration. You can also find the number on your Voter Registration Card. If you have any problems locating your information, contact the Denton County Elections Administration at (940) 349-3200.

WHERE AND WHEN DO I VOTE EARLY FOR THE ELECTION? During early voting—from Tuesday, Oct. 13 to Friday, Oct. 30—registered voters can vote at any polling location in Denton County. Visit www.cityofdenton.com/vote for early voting times and location information.

WHERE AND WHEN DO I VOTE ON ELECTION DAY, NOV. 3? Election Day polling locations are assigned based on City Council District and County Precinct. You can find your voting precinct information and polling locations at www.cityofdenton.com/vote.

¿DONDE PUEDO ENCONTRAR INFORMACION DE ELECCION EN ESPAÑOL? Para obtener información sobre las elecciones en español, visite a www.votedenton.com y haga clic en “Español” en la pancarta que se encuentra arriba de la página o llame a la Oficina de la Secretaria de la Ciudad al (940) 349-8309. 50 6 CITY CELEBRATES COMMUNITY-OWNED DENTON MUNICIPAL ELECTRIC WITH PUBLIC POWER WEEK From Oct. 4 to 10, the City of Denton will join more than 2,000 other community-owned utility systems in the United States to celebrate Public Power Week. Each year, the first week of October is designated as a time to help residents understand how you can better engage with, benefit from, and recognize community-owned electric utilities like Denton Municipal Electric (DME) for their contributions to the city of Denton.

For more than 115 years, the City of Denton has placed a high value on community-owned services like DME. The not-for- profit electric utility company provides:

• Denton residents and ratepayers with a direct say in utility operations and policies; • Homes, businesses, schools, social services, and local government agencies with reliable, efficient, and sustainable electricity; • Consumer protections and sound business practices designed to ensure the best possible service at not-for-profit rates; • Education on energy efficiency, environmental protection, and safety awareness; • Stewardship of the community’s electric and information infrastructure; • Incentives for energy efficiency and economic development; and • A helping hand to communities who have experienced natural disasters.

CITY OF DENTON ANIMAL SHELTER FALL IS HERE! OPT IN TO THE CITY’S YARD WASTE PROGRAM The DOs and Now that the fall season is upon us, the leaves will begin to fall from your trees and limbs will need trimming. The DON’Ts for City’s Solid Waste & Recycling Department offers a Yard Waste Program where, when you opt in and pay the Outside Animals one-time $20 cart fee, you will receive a large brown bin that is collected weekly along with your green trash bin and blue recycling bin. You can also place yard waste in paper kraft bags, which can be purchased at lawn and garden stores.

Additionally, when you join the Program, you can set up to four cubic yards of tree limbs on your curb for pick-up. If you have more than four cubic feet, a special pick-up can be quickly arranged for your next trash day.

To register, call our automated line at (940) 349-8740. When you call, be sure you know your City of Denton utility account number or the last four digits of the ID on file for the account. To learn more about the program, 51visit www.cityofdenton.com/yardwaste. 7 CITY OF DENTON RESIDENT UPDATE

STAY UPDATED www.cityofdenton.com/stayupdated

/cityofdenton @cityofdentontx /cityofdenton

/cityofdenton Email Notifications www.cityofdentonnews.com

RECYCLABLE IN THE 52 CITY OF DENTON A publication of the City of Denton • 07/20 • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com 53 Development Services Department 215 E. McKinney St., Denton, TX 76201  (940) 349-8541

Oct. 1, 2020 RE: Proposed Farris Road Sewer Project, City of Denton Clear Creek Lift Station Project, and Proposed Residential Development North of Hartlee Field Road Dear Resident or Property Owner: We are contacting you to update you on the status of:  The proposed Farris Road sewer project to be constructed by a private developer, which extends along Farris Road from Grant Parkway to Hartlee Field Road,  The City of Denton Clear Creek Lift Station, generally located north of Hartlee Field Road, and  Concerns related to the proposed residential development project generally located on the east side of East Sherman Drive (FM 428), north of Hartlee Field Road. The current status of the proposed development is in the early stages of platting. The developer is evaluating the potential layout of the subdivision as a Planned Development (PD).

Proposed Farris Road Sewer Project: A private developer has proposed construction of a wastewater forcemain and gravity main from their proposed lift station within their development, south to the nearest connection to the City’s wastewater collection system with available capacity at Grant Parkway.

The City has a regulatory requirement to serve the development (TAC 24.161) As long as the Developer meets all conditions of the Code and other governing regulations of the City, we have a requirement to provide service.

No agreements or approvals have been made at this time. When public utility infrastructure is constructed by a developer, it is inspected by the City and dedicated to the City upon acceptance so that the City can carry on operations and maintenance. This is consistent with the process for all development within the City’s service area.

City of Denton Clear Creek Lift Station The City’s Wastewater Utilities Department is currently in the preliminary design stage of the Clear Creek Lift Station Project generally located north of Hartlee Field Road and east of the proposed residential development. This project will provide adequate capacity to accommodate all sewer flows north of Hartlee Road, pumping the wastewater south to the Pecan Creek Wastewater Treatment Plant. The Clear Creek Lift Station will ultimately handle the wastewater flow from the land area north of Hartlee Field Road, and Loop 288 and extending west to IH-35. This ultimate development is expected occur over multiple decades.

Once the design is completed for the Clear Creek Lift Station, active construction is anticipated to begin in fall 2021 and be complete by summer 2023. As the project progresses, detailed construction timelines will be provided to members of the community in the area through mailed project update letters, and can be provided through the contact information included in this letter. OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 54 Development Services Department 215 E. McKinney St., Denton, TX 76201  (940) 349-8541

Farris Road Sewer Project Virtual Community Meeting Oct. 22: The City will host a virtual community meeting through Zoom on Thursday, Oct. 22 at 6 p.m. to provide residents and property owners the opportunity to receive an update on the status of the Farris Road Sewer project, and the proposed residential development project, among other items. Residents that are interested in attending the virtual community meeting must submit an email request with their name, contact numbers and email address to [email protected] to receive a meeting link. Residents are encouraged to sign up to attend the meeting at least 24 hours in advance to receive the meeting link. A community meeting notice including special accommodations and additional input opportunities for the upcoming virtual meeting is attached with this letter.

Residents can also send questions regarding these projects to Pritam Deshmukh at [email protected] or 940-349-7710. For questions about the proposed development, please contact Erica Marohnic at [email protected] or 940-349- 7274.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 55 Development Services Department 215 E. McKinney St., Denton, TX 76201  (940) 349-8541

Oct.1, 2020 NOTICE OF COMMUNITY MEETING Dear Resident or Property Owner: The City of Denton will hold a virtual Community Meeting on Thursday, Oct. 22 regarding the Farris Road Sewer project and the proposed residential development project located on the east side of East Sherman Drive, north of Hartlee Field Road. The City will host the virtual community meeting to provide residents and property owners the opportunity to:  Discuss the Farris Road Sewer Project which extends along Farris Road from Grant Parkway to Hartlee Field Road,  Discuss the proposed residential development project generally located on the east side of East Sherman Drive (FM 428), north of Hartlee Field Road,  Discuss potential impacts from the proposed residential development on neighboring residents, including Oak Bend Circle residents; and  Additional concerns from community members. Staff from the City of Denton will be available to discuss the project and answer questions from those participating in the virtual meeting. The meeting will be hosted online using a remote format through the video-conferencing interface Zoom. Instructions on how to attend and participate in the virtual meeting is listed below. For more details on virtual community meetings, visit www.cityofdenton.com/virtualcommunitymeeting. Informational Public Meeting Information:

Date/Time: 6:00 p.m. on Thursday, Oct. 22, 2020

How to attend: Residents that are interested in attending the virtual meeting must submit an email request with their name, contact number and email address to [email protected] to receive a meeting link. Residents are encouraged to sign up to attend the virtual meeting at least 24 hours in advance to receive the meeting link. Special accommodations: The City will provide select accommodations, such as sign language interpreters for the hearing impaired, if requested at least 48 hours in advance of the scheduled meeting. Please email [email protected] so accommodation requests can be reviewed and processed.

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 56 Development Services Department 215 E. McKinney St., Denton, TX 76201  (940) 349-8541

Additional input opportunities: Contact Julie Wyatt using the contact information below, if you are unable to attend the virtual community meeting and would like to submit a question or share your feedback with the City.

City of Denton Contact Information: Residents are welcome to contact City staff with any questions or concerns regarding the scheduled virtual community meeting.

For questions related to proposed Planning and Zoning Department residential development project: Julie Wyatt, Senior Planner [email protected] 940-349-8585 For questions related to the Clear Creek Water/Wastewater Utilities Department Lift Station: Pritam Deshmukh, Deputy Director Water/Wastewater Utilities [email protected] 940-349-7710 To receive a meeting link to attend the Customer Service and Public Affairs virtual meeting, and request special Stephanie Yates, Marketing & Outreach accommodations: Coordinator [email protected] 940-349-8116 For concerns or questions related to Engage Denton, Mobile and Online Service general City of Denton issues or Request System for the City of Denton service requests: www.engagedenton.com

OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service

ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 57 Date: October 2, 2020 Report No. 2020-084

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT: Draft 2021 City Council Meeting Schedule

BACKGROUND: The attached draft 2021 City Council Meeting Schedule has been prepared for City Council review and input to ensure member availability and planning.

DISCUSSION: To recognize the diversity of our community and of our City Council, staff considered major Jewish and Christian holidays historically observed by both the City and previous City Councils in preparing the 2021 City Council Meeting Schedule. As has been the practice and pursuant to the City Council Rules of Procedure, taken into consideration when setting the schedule were (1) any luncheons, work sessions, or regular/special called meetings that would follow a holiday are not included as potential meeting dates; (2) no meeting scheduled on a city-recognized holiday or the day that follows as applicable; and (3) no meetings take place the 5th Tuesday of an applicable month.

There is no formal action required as the meeting calendar complies with the City Council Rules of Procedure.

CONCLUSION: Comments and/or suggested revisions should be sent to the City Secretary’s Office by Friday, October 16, 2020. Staff will then finalize the calendar and make it available to City departments and the public.

STAFF CONTACT: Rosa Rios City Secretary [email protected] 940-349-8309

REQUESTOR: Staff Initiated

STAFF TIME TO COMPLETE REPORT: 6 hours

ATTACHMENTS 1. Draft 2021 City Council Meeting Schedule

2021 CITY COUNCIL MEETING SCHEDULE

Monday January 4 Luncheon Tuesday January 5 Work/Regular Session Tuesday January 12 2nd Tuesday Session Tuesday January 19 No Meeting MLK Day Holiday (1/18) and USCM, Washington, DC (1/21-23) Tuesday January 26 4th Tuesday Session

Monday February 1 Luncheon Tuesday February 2 Work/Regular Session Tuesday February 9 2nd Tuesday Session Tuesday February 16 Work/Regular Session Tuesday February 23 4th Tuesday Session

Monday March 1 Luncheon Tuesday March 2 Work/Regular Session Tuesday March 9 No Meeting NLC, Washington, DC (3/7-10) and Spring Break (3/8-12) Tuesday March 16 Work/Regular Session Tuesday March 23 4th Tuesday Session Tuesday March 30 No Meeting 5th Tuesday

Monday April 5 Luncheon Tuesday April 6 Work/Regular Session Tuesday April 13 2nd Tuesday Session Tuesday April 20 Work/Regular Session Tuesday April 27 4th Tuesday Session

Monday May 3 Luncheon Tuesday May 4 Work/Regular Session Tuesday May 11 2nd Tuesday Session Tuesday May 18 Work/Regular Session Tuesday May 25 4th Tuesday Session

Tuesday June 1 No Meeting Day After Memorial Day (5/31) Tuesday June 7 Luncheon Tuesday June 8 2nd Tuesday Session Tuesday June 15 Work/Regular Session Tuesday June 22 4th Tuesday Session Tuesday June 29 No Meeting 5th Tuesday

Monday July 5 No Luncheon Break (Fourth of July Holiday Recognized) Tuesday July 6 No Meeting Break Tuesday July 13 No Meeting Break Tuesday July 20 Work/Regular Session Tuesday July 27 4th Tuesday Session

59 2021 CITY COUNCIL MEETING SCHEDULE Page 2

Monday August 2 Luncheon Tuesday August 3 Work/Regular Session Tuesday August 10 2nd Tuesday Session Tuesday August 17 Work/Regular Session Tuesday August 24 4th Tuesday Session Tuesday August 31 No Meeting 5th Tuesday

Monday September 6 No Luncheon Labor Day Holiday Tuesday September 7 No Meeting Tuesday September 14 2nd Tuesday Session Tuesday September 21 Work/Regular Session Tuesday September 28 No Meeting 5th Tuesday

Monday October 4 Luncheon Tuesday October 5 No Meeting National Night Out Tuesday October 12 2nd Tuesday Session Tuesday October 19 Work/Regular Session Tuesday October 26 4th Tuesday Session

Monday November 1 Luncheon Tuesday November 2 Work/Regular Session Tuesday November 9 2nd Tuesday Session Tuesday November 16 Work/Regular Session Tuesday November 23 No Meeting Thanksgiving (11/25-26) Tuesday November 30 No Meeting 5th Tuesday and Hanukkah (11/29)

Monday December 6 Luncheon Tuesday December 7 Work/Regular Session Tuesday December 14 2nd Tuesday Session Tuesday December 21 No Meeting Holiday Break Tuesday December 28 No Meeting Holiday Break

CREATED: October 1, 2020

60 Date: October 2, 2020 Report No. 2020-085

INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL

SUBJECT:

This report will discuss the TxDOT audit of the City’s Regional Toll Revenue (RTR) funded projects.

BACKGROUND:

The purpose of this report is to provide the Mayor and City Council information on the audit findings, management responses, and process improvements made.

DISCUSSION:

The objective and scope of the audit was to determine whether the City of Denton has effective internal controls in place to ensure Regional Toll Revenue (RTR) funds are managed in accordance with applicable funding agreements and verify whether costs are allowable and adequately supported. The City was notified of the audit at the end of January 2020, and the audit concluded on July 31, 2020.

The scope of the audit included current processes and procedures implemented by the City to manage the six RTR funded agreements between TxDOT and the City. The six transportation projects are:

 Fiber Optic Trunk Lines  Bonnie Brae  Mayhill Road  North Texas Boulevard  Hickory Creek Road  McKinney Street

The audit included four findings with no adverse action against the City. Staff agreed with the findings and has taken steps to resolve each. Ultimately, the audit was a positive experience and will result in improved processes. The full audit report is attached.

As a result of the audit, the City created a Grant Management Office to facilitate management and reporting for all grants received by the City of Denton. The Office reports to the Assistant City Manager and includes the positions of Grant Administrator and Grant Analyst.

Other process improvements include updating all projects from inception through the current reporting period in the Revenue and Project Tracking System (RAPTS) for NCTCOG. Moving forward the City will provide NCTCOG a monthly summary report and detailed reconciliations of monthly expenditures, city matching requirements, and interest earnings for each project. The City has published desk procedures for project reporting in the RAPTS system. The reporting is now included as part of the City’s month end financial close process.

Date: October 2, 2020 Report No. 2020-085

Finance began work on an Administrative Directive for grants in December 2019. A section of this directive covers Suspension and Debarment as recommended in the audit. It gives specific instructions on how to search the Excluded Parties List System (EPLS). These instructions include directions on printing and retaining this information for future audit documentation and compliance. The directive was reviewed by the Legal Department and the Policy Review Committee. Any necessary changes will be implemented by the new Grant Management Office.

The Finance Department created a Utility and Capital Improvement Planning Division to monitor all project budgets and prepare the Transportation Improvement Modification Program reports. Any future budget transfer requests will have preapproval from the NCTCOG. All RTR project reporting will be completed by this group moving forward. In addition, this group of analysts will focus on the Utility budgets and City-wide financial capital projects. The group will bring detailed discussions forward to the Boards, Commissions, and City Council regarding bond programs, project funding, execution and completion.

ATTACHMENTS: TxDOT Audit Report of Regional Toll Revenue for the City of Denton

STAFF CONTACT: Cassandra Ogden, Director of Finance (940)-349-7195 [email protected]

External Audit Report Audit of Regional Toll Revenue – City of Denton TxDOT Compliance Division

Objective and Scope To determine whether the City of Denton (City) has effective internal controls in place to ensure Regional Toll Revenue (RTR) funds are managed in accordance with applicable funding agreements and verify whether costs are allowable and adequately supported.

The scope of this audit included current processes and procedures implemented by the City to manage RTR funds and all RTR agreements between TxDOT and the City.

Overall Conclusion The City’s internal controls were not always effective to ensure that RTR funds were managed in accordance with applicable funding agreements. Specifically, TxDOT identified control weaknesses over monthly reporting and project closeout. Expenditures were supported by sufficient documentation and were allowable per TxDOT agreements. However, the City did not have processes in place for performing and maintaining documentation of vendor suspension and debarment verifications prior to contract execution, and for reallocating funds between agreement budget categories.

City personnel approve vendor invoices prior to payment, maintain sufficient documentation to support RTR expenditures, ensure RTR expenditures are within the period of availability and allocate interest to RTR accounts each month based on the City’s internal processes. The City has completed environmental reviews as required by agreements and has met RTR agreement match requirements. Additionally, the City’s Internal Ethics and Compliance Program meets the requirements of Title 43 Texas Administrative Code Part 1 §10.51.

Background The RTR program was funded by an upfront comprehensive development agreement (CDA) concession payment and excess toll revenues generated in the Dallas-Fort Worth region. Projects use standard agreement templates developed in partnership between the North Central Texas Council of Government’s (NCTCOG) Metropolitan Planning Organization (MPO) Regional Transportation Council (RTC) and TxDOT at the inception of the program.

In 2006, the Texas Transportation Commission approved a memorandum of understanding with the RTC requiring RTC-selected agreements to be financed using RTR funds upon concurrence from the Commission. RTR funding for Texas State Highway 121 and 161 includes an initial deposit of approximately $3.6 billion and $354 million in additional toll revenues.

RTR agreements between TxDOT and the City are advance-based. The City is required to keep the awarded amount in an interest-bearing account after receiving the RTR award amount from TxDOT and provide monthly reporting to NCTCOG throughout the agreement. At

Audit of Regional Toll Revenue - City of Denton 1 July 2020 64

the end of the agreement, the City is required to return unexpended funds and interest earned to TxDOT.

Since program inception, the City has been awarded seven RTR advance-based agreements totaling $116,891,852 ($141,047,989 including the local match).

Results Expenditures Expenditures were supported by sufficient documentation and were allowable per TxDOT agreements. For the three projects tested, expenditures were for approved cost phases, actual expenditures did not exceed the amount budgeted, expenditures were incurred in the correct period of availability, matching requirements were met, and match funds used were allowable.

Agreement Closeout The City did not have sufficient controls in place to close out projects in accordance with TxDOT procedures and agreement requirements. For the one closed RTR project (CSJ 0918- 46-243), the City did not perform an audit of costs following project completion as required by article 15 of the agreement. Not completing a closeout audit of costs increases the risk the City may incorrectly calculate unexpended funds and interest earned, resulting in an incorrect amount of funds returned to TxDOT and reduced RTR project funding available. Additionally, the City did not submit the closeout package to TxDOT within 30 days of project completion as required by TxDOT RTR Off-System Closeout Procedures. The project was completed in May 2013, but the City did not submit the closeout package to TxDOT until March 2014. As a result, TxDOT was not notified in a timely manner of the completion of the RTR project.

Recommendation: Document and implement controls to ensure RTR project closeout requirements are met within required timeframes. Perform past due audit of costs and timely remit identified excess funds and interest to TxDOT as required by the agreements.

Monthly Reporting For all 6 open RTR agreements, the City did not submit all required information in its monthly reports to NCTCOG. The City self-reports RTR project information to the NCTCOG Revenue and Project Tracking System (RAPTS) monthly. The City’s reports to NCTCOG did not consistently include all elements required by the agreements. Per article 22 of the agreements, monthly reports to NCTCOG must include local match expenditures, expenditures by separate agreement phases, interest rate, interest earned for the period, cumulative interest earned, and a status of developing the agreement. Incomplete or inaccurate reporting distorts available program information for decision making and may impact the funding available for future RTR projects.

Audit of Regional Toll Revenue - City of Denton 2 July 2020 65

Specifically, for 2 of 6 open projects, the City did not report invoice information to support expenditures as required. For all 6 projects tested, the City did not report the status of developing the project as required by article 22 of the agreements.

• CSJ 0918-46-245 - Bonnie Brae Invoice information and status of developing the project not reported in RAPTS. • CSJ 0918-46-246 – Mayhill Road Invoice information and status of developing the project not reported in RAPTS. • CSJ 0918-46-244 - Fiber Optic Invoice information was entered through December 2019; however, the status of developing the project was not reported in RAPTS. • CSJ 0918-46-298 - McKinney Street Invoice information was entered through December 2019; however, the status of developing the project was not reported in RAPTS. • CSJ 0918-46-281 - North Texas Boulevard Invoice information was entered through September 2019; however, the status of developing the project was not reported in RAPTS. • CSJ 918-46-290 - Hickory Creek Road Invoice information was entered through July 2019; however, the status of developing the project was not reported in RAPTS.

The City requested NCTCOG remove historical RTR project information from RAPTS mid 2019 when the City determined interest earned had not been calculated correctly. The City has reported corrected 2014 through 2018 RTR project information in RAPTS on a quarterly basis and then monthly beginning with January 2019.

Recommendation: Document and implement controls to ensure compliance with monthly reporting requirements and ensure all project reporting to NCTCOG is complete and accurate.

Suspension and Debarment The City did not retain evidence it performed suspension and debarment verifications prior to contract execution as required by article 26 of the agreements. The City does not have procedures in place to verify vendors are not suspended or debarred prior to contract execution. Not performing suspension and debarment verifications increases the risk that the City may enter into a contract with a prohibited vendor. TxDOT verified the vendors for the RTR projects tested are not currently suspended or debarred.

Audit of Regional Toll Revenue - City of Denton 3 July 2020 66

Recommendation: Document and implement controls that ensure suspension and debarment verifications are performed prior to contract execution and that documentation of suspension and debarment verifications are retained as required.

Reallocating Funding between Budget Categories For 1 of 6 open projects, the City did not obtain NCTCOG approval prior to reallocating RTR funding between approved budget categories in accordance with the NCTCOG Transportation Improvement Program (TIP) Modification Policy. Per Attachment A of the agreement, funds are allocated to specific fiscal years within budget categories and approved by the Regional Transportation Commission with concurrence by the Texas Transportation Commission.

The City uses an internal budget transfer form to transfer funds or expenditures between job numbers; however, the City was not aware of the requirement to request a TIP modification prior to moving RTR funding between approved budget categories. As a result, $1.7 million in RTR funds was transferred between budget categories without approval from NCTCOG.

Specifically:

• CSJ 0918-46-245 – Bonnie Brae Road from IH-35E to US 377 $1,734,314 allocated to Construction per the agreement was transferred to Right of Way.

Recommendation: Document and implement controls for transferring funds that align with the NCTCOG TIP Modification Policy and ensure NCTCOG approval prior to reallocating funding between approved budget categories.

Audit of Regional Toll Revenue - City of Denton 4 July 2020 67

Appendix I

Project Information This audit was conducted for the Dallas District (DAL), TxDOT Administration, and the Chief Audit and Compliance Officer. The audit was included in the fiscal year 2020 Compliance Division work plan and performed by Gail Ates (Engagement Lead), Michael Boehme, and Quinton Crummedyo. Engagement fieldwork was conducted from February 2020 to May 2020.

The audit was conducted in accordance with Generally Accepted Government Auditing Standards and in conformance with the International Standards for the Professional Practice of Internal Auditing. Those standards require we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe the evidence obtained provides a reasonable basis for our findings and conclusions on our audit objectives.

Methodology • Gained an understanding of City’s operating structure. • Interviewed key DAL personnel. • Interviewed key City personnel in the Engineering Department, Capital Improvement Department, Procurement Department, Compliance and Purchasing Department, Finance Department, and Controller’s Office. • Reviewed reports generated from the City’s financial system. • Reviewed City’s Investment Policy, Procurement Procedures, Vendor Banking Procedures, Grant Administration Procedures (draft), Accounts Payable Procedures (draft). • Reviewed the City’s City-wide risk assessment and the City’s internal processes for RTR reporting. • Tested expenditures for sufficient documentation and allowability.

Criteria • Funding agreements between TxDOT and the City. • TxDOT RTR Off-System Closeout Procedures • NCTCOG Transportation Improvement (TIP) Program Modification Policy • Committee of Sponsoring Organizations of the Treadway Commission (COSO) Internal Control — Integrated Framework. • Standards for Internal Control in the Federal Government (Green Book). City Policies and Procedures.

Audit of Regional Toll Revenue - City of Denton 5 July 2020 68

Appendix II

Audit of Regional Toll Revenue - City of Denton 6 July 2020 69

Audit of Regional Toll Revenue - City of Denton 7 July 2020 70

Audit of Regional Toll Revenue - City of Denton 8 July 2020 71 72 Council Requests for Information

Council Member Requestor Date Summary of Request Staff Assigned Department Comments Mayor Pro Tem Hudspeth 09/01/20 Will staff discuss a citation received by a citizen for advertising on the Square? Is this in violation of Rachel Balthrop Mendoza City Manager's Office Information will be provided in a future Friday Report 1 a City ordinance? Council Member Davis 09/16/20 I-35 E Landscaping Near UNT. This isn't a City responsibility, and it's a little nit-picky. But I can't Dani Shaw, Gary Packan Community Services Public Works Information will be provided in a future Friday Report 2 help but notice TxDOT's landscaping underneath the NT Blvd overpass is lacking. That's a gateway -Parks to our city, and it not attractive or well maintained. Anything we can do there?. Council Member Briggs 09/18/20 Can something be done about the speeding on Mockingbird? Frank Dixon Police Information will be provided in the October 2 Friday 3 Report Council Member Briggs 09/18/20 Windsor is really bad. It is dusty , streets are blocked. Friday report said 2021 be like this. Can Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 4 someone please drive it and give our neighborhood a better understanding of the plans? Report Council Member Briggs 09/19/20 There was another wreck on Sherman. This one was at Wilsonwood. How many wrecks on Brian Jahn Public Works-Traffic Information will be provided in the October 2 Friday 5 Sherman have there been between Bell and Windsor? Is this a high rise area for accidents and if Report so, is there anything we can do to prevent them? Council Member Briggs 09/22/20 I wondered if the city might consider using biodegradable bags for the dog poop in the city parks ? Gary Packan Public Works -Parks Information will be provided in a future Friday Report 6 https://www.facebook.com/watch/?v=908886646265550 7 Council Member Briggs 09/22/20 1 min pitch resolution asking Gov. to open bars and allow them to operate as other businesses Rachel Balthrop Mendoza City Manager's Office Information will be provided in a future Friday Report Mayor Pro Tem Hudspeth 09/22/20 Can I meet with staff to walk the Wildflower Trail at North Lakes to understand the 'plan'? Gary Packan Public Works -Parks Information will be provided in the October 2 Friday 8 Report Mayor Pro Tem Hudspeth 09/22/20 Can staff reach out to a resident on Kerley Street, who is pleased with the additional speed limit Brian Jahn Public Works-Traffic Information will be provided in a future Friday Report 9 sign, about additional traffic control measures that might be placed on the street? Council Member Briggs 09/23/20 Can we have an update on Mingo rd - I know we were told it was being looked at for a side path or Becky Diviney Public Works -CIP Information will be provided in a future Friday Report 10 sidewalk. Is there a schedule, funding, anything that can be verified? Council Member Briggs 09/23/20 Change the intersection behind the Pecan Creek Elementary school at Swisher and Pockrus Page Brian Jahn Public Works-Traffic Information will be provided in the October 2 Friday 11 to a three-way stop. The signed timed 'no left turn' on southbound Swisher is ineffective in Report minimizing traffic back ups on southbound Swisher. Council Member Briggs 09/24/20 Has Rockwood between between Royal and Emerson been overlooked? Not in work plans. Daniel Kremer Public Works -Streets Information will be provided in the October 2 Friday 12 Report Council Member Briggs 09/24/20 When are the sidewalks on Nottingham going in and is Nottingham scheduled to be replaced Brian Jahn Public Works-Traffic Information will be provided in a future Friday Report 13 anytime soon? Council Member Briggs 09/24/20 Can we add speed limit signs at both ends of Hercules with a radar sign in the middle to control Brian Jahn Public Works-Traffic Information will be provided in the October 9 Friday 14 speeding? Report Council Member Briggs 09/24/20 Also, can we add a flashing crosswalk across Hercules for park crossing safely Brian Jahn Public Works-Traffic Information will be provided in the October 9 Friday 15 Report Council Member Briggs 09/24/20 Is DentonHigh going to open before Bonnie Brae is complete , are these still being times together? Becky Diviney, Scott McDonald Public Works -CIP Information will be provided in the October 2 Friday 16 Report Council Member Briggs 09/24/20 Edwards was just redone and already is cracking, have structure failure. Is there a way to inspect Daniel Kremer Public Works -Streets Information will be provided in the October 2 Friday 17 this work? Report Council Member Briggs 09/24/20 At Edward and Carrillo there is a pipe sticking out of the road, open area needs patch Daniel Kremer Public Works -Streets Information will be provided in the October 2 Friday 18 Report Council Member Briggs 09/24/20 Will the road leading to dog park, wildflower trail be paved? Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 19 Report 20 Council Member Briggs 09/24/20 How does staff communicate construction projects with the Fire Department to ensure accessibility? Becky Diviney Public Works -CIP Information will be provided in a future Friday Report Council Member Briggs 09/24/20 Residents on Windsor are not receiving contractor communication abut the status of projects, what Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 21 can we do to make sure effective communication is being done? Report Council Member Briggs 09/24/20 What are we doing the full roadway (Sherman to Bell) at once instead of phasing? Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 22 Report (part of the Windsor blurb) Council Member Briggs 09/24/20 Can we improve the signage on Windsor to keep people from driving the wrong way on a one-way Brian Jahn Public Works-Traffic Information will be provided in the October 2 Friday 23 street? Report Council Member Briggs 09/24/20 Can staff assess construction on Rockwood/Royal? You can't continue down Rockwood to get to Daniel Kremer Public Works -Streets Information will be provided in a future Friday Report 24 380. Council Member Briggs 09/24/20 Can staff look at the contract for Windsor to open up portions after individual segments are Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 25 completed? Report Council Member Briggs 09/24/20 What can be done to temporarily ensure the neighborhood has access during construction near Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 26 Wilson Elementary. Report Council Member Briggs 09/24/20 Can Traffic Engineering look at the area of Kings Row and Sherman, south of Windsor, to see if Brian Jahn Public Works-Traffic Information will be provided in a future Friday Report 27 there are temporary measures to address safety concerns? Council Member Briggs 09/24/20 When will the Stuart and Windsor 4-way stop be opened? Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 28 Report (Windsor blurb) Council Member Briggs 09/24/20 Can staff confirm if work has stopped on Roberts/Woodland/Sauls? There are still issues that need Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 29 to be addressed. Report 30 Council Member Briggs 09/24/20 Can staff assess whether speed humps should be place back onto Parkside? Brian Jahn Public Works-Traffic Information will be provided in a future Friday Report Council Member Armintor 09/25/20 Can staff clarify when the public input opportunity will be for the Farris Rd. North sewer extension Ryan Adams Public Affairs Information will be provided in the October 2 Friday 31 Report

73 Council Member Requestor Date Summary of Request Staff Assigned Department Comments Council Member Briggs 09/27/20 On Nov 9th would like to request a proclamation to the Women Veterans of America- Denton Ch 48. Rachel Balthrop Mendoza City Manager's Office Information will be provided in a future Friday Report Too many times women are over looked as Veterans and need to be celebrated and honored. 32 https://wvachapter48.com/?fbclid=IwAR3dxrxDBqW0a348AMQV8aJRwZ8B8gKXpfNV0q1XJlBmFb B49i-ngHTWT0E 33 Council Member Davis 09/24/20 Can staff look into any agreements for underground wiring at the Vintage Subdivision Rachel Wood Public Works -CIP Response was email only Council Member Briggs 09/28/20 Friday report says Am Legion Hall is behind schedule due to design errors? What errors and how Scott Gray Facilities Information will be provided in a future Friday Report 34 much has that cost over original approval? Council Member Meltzer 09/29/20 How many of our schools now either have sidewalks approaching them or have sidewalk Brian Jahn Public Works-Traffic Information will be provided in a future Friday Report 35 construction funded? What percent of Denton schools is that? Council Member Briggs 09/28/20 Can staff respond to email with concerns about previous communication about the northern section Becky Diviney Public Works -CIP Information will be provided in the October 2 Friday 36 of town (Collins Rd.) related to the Mobility Plan? Report

74 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council

Tuesday, October 13, 2020 12:00 PM Council Work Session Room

WORK SESSION BEGINS AT 12:00 P.M. IN THE COUNCIL WORK SESSION ROOM

CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE CLOSED MEETING IN THE COUNCIL WORK SESSION ROOM Note: Mayor Chris Watts, Mayor Pro Tem Gerard Hudspeth, and Council Members Keely Briggs, Jesse Davis, John Ryan, Deb Armintor and Paul Meltzer will be participating in the work session, closed meeting, and special called meeting via video/teleconference.

REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Due to COVID-19 precautions, members of the public will not be able to attend the October 13, 2020 City Council meeting in-person. To accommodate and receive input on agenda items, citizens will be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): •Virtual White Card – On October 9, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable.

OR • By phone – Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method.

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• At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, October 13, 2020, at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered:

WORK SESSION

1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call.

2. Requests for clarification of agenda items listed on this agenda.

3. Work Session Reports A. ID 20-1664 Receive a report, hold a discussion, and give staff direction regarding an update to the City of Denton’s COVID-19 response. B. ID 20-1470 Receive a report, hold a discussion, and give staff direction regarding an overview of the previous February 25, 2020 Council work session, federal and state civil rights law, summary of a recent Supreme Court decision regarding employment matters, and research of comprehensive non-discrimination ordinances. C. ID 20-1794 Receive a report, hold a discussion, and give staff direction regarding options for establishing citizen Sustainability Advisory Committee. D. ID 20-1476 Receive a report, hold a discussion, and give staff direction regarding the Stoke Denton Entrepreneur Center, the associated lease and sublease agreements, and the management agreement with Hickory & Rail Ventures, LLC. E. ID 20-1615 Receive a report, hold a discussion, and give staff direction regarding the Economic Development Strategic Plan and additional funding options for economic development. F. ID 20-2020 Receive a report, hold a discussion, and give staff direction regarding options related to the completion a Comprehensive Solid Waste Management Strategy for the City of Denton. G. ID 20-1661 Receive a report, hold a discussion, and give staff direction regarding improvements to the City’s drainage infrastructure network and Stormwater Master Planning efforts. H. ID 20-1778 Receive a report, hold a discussion, and give staff direction regarding pending 2020 Non-Annexation Agreements (NAAs) and properties without a NAA.

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I. ID 20-1491 Receive a report, hold a discussion, and give staff direction on pending City Council requests for information. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific item(s) when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law.

1. Closed Meeting: A. ID 20-2015 Consultation with Attorneys - Under Texas Government Code Section 551.071.

Consultation, discussion, deliberation, and receipt of information from the City’s attorneys involving legal matters relating to the annexation or extension/renewal of non-annexation agreements for eligible properties, and to provide the City’s attorneys with direction, where a public discussion of these legal matters would clearly conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the ‘Public Power Exception’). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council.

2. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – J). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 20-1918 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute an Interlocal Agreement in the form of a Memorandum of Understanding with the Denton Independent School District (DISD), for reimbursement

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to the City in the estimated amount of $695,315 for compensation and benefits of student resource officers (SROs) assigned at DISD for the period of July 1, 2020, through June 30, 2021, and providing an effective date. B. ID 20-1919 Consider adoption of an ordinance of the City of Denton, Texas, establishing classifications and positions in the Police Department; creating and abolishing certain positions; repealing ordinance No. 19-2943 relating to establishing the classifications and prescribing the number of positions in each classification for the Police Department; providing repealer, cumulative, and severability clauses; and declaring an effective date. C. ID 20-1973 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to accept the TexTreasures Grant #TXT-21007 for SFY 2021 (Federal Award Identification No. LS-246193-0LS-20) from the Texas State Library and Archives Commission through the Institute of Museum and Library Services in the amount of $24.820.00 for the period of September 1, 2020 through August 31, 2021 to fund the digitization of the Denton Record-Chronicle beginning with issues published in 1938 through the end of 1954. D. ID 20-1995 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Peak Program Value, LLC, a Colorado Limited Liability Company, for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7425 - Professional Services Agreement for Program Management Services awarded to Peak Program Value, LLC, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year term; approval of Task Order #1 for construction phase services for the Public Safety Buildings in a not to exceed amount of $696,074). E. ID 20-1996 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive bids under IFB 7463 for Landscape & Grounds Maintenance; and providing an effective date (IFB 7463). F. ID 20-1997 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with GT Distributors, Inc., through the Buy Board Cooperative Purchasing Network Contract # 603-20, for the purchase of public safety equipment and supplies for the Denton Police and Fire Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7479 - awarded to GT Distributors, Inc., in the not-to-exceed amount of $393,000). G. ID 20-1998 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with BWI, Inc., through the Buy Board Cooperative Purchasing Network Contract # 611-20, for the acquisition of turf grass seeds, tools, and landscape supplies for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (File 7496 - awarded to BWI, Inc., for one (1) year, with the option for

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two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $75,000). H. ID 20-2009 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Burns & McDonnell, Inc., for the supply of a solid waste management strategy for the Solid Waste and Recycling Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7281 - awarded to Burns & McDonnell, Inc., in the not-to-exceed amount of $155,250). I. ID 20-1909 Consider approval of a resolution of the City of Denton revising the Harassment Prevention Policy No. 108.10 and declaring an effective date. J. ID 20-1792 Consider adoption of an ordinance of the City of Denton, approving an agreement between Daniel Black and the City of Denton and the conceptual design for a public art mural painting to be located on the Union Pacific Railroad underpass located at the intersection of Robertson Street and Bell Avenue; and providing an effective date.

3. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 20-1635 Consider approval of a resolution of the City Council of the City of Denton, Texas, approving the Economic Development Strategic Plan; and providing an effective date. B. ID 20-1994 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a Professional Services Agreement between the City of Denton and RPS Infrastructure, Inc., amending the contract approved by City Council on September 18, 2018, in the not-to-exceed amount of $2,031,479.50; amended by Amendment 1 approved by City Council; said second amendment to provide additional engineering and design services relating to the Bonnie Brae Phase 6 - University (US 380) to Loop 288 street improvement project; providing for the expenditure of funds therefor; and providing an effective date (File 6590-032 - providing for an additional second amendment expenditure amount not-to-exceed $340,609, with the total contract amount not-to-exceed $2,769,848.50). C. ID 20-1873 Consider approval of a resolution of the City Council of the City of Denton amending resolution No. 2012-026 by modifying the name of the Committee on Citizen Engagement to the Committee on Community Engagement. D. ID 20-1954 Consider approval of a resolution of the City of Denton regarding the creation of Legends Ranch Utility District of Denton County, encompassing approximately 553 acres of land, located north of Old Stoney Road, south of Jackson Road, and west on FM 156, within Division 2 of the Extraterritorial Jurisdiction of the City of Denton, Texas; and providing an effective date. E. ID 20-1955 Consider adoption of an ordinance of the City of Denton, Texas, regarding the Development and Consent Agreement with Legends Ranch, LLC., concerning the Denton County Municipal Utility District and other related matters; and providing an effective date. F. ID 20-2039 Consider adoption of an ordinance of the City of Denton prohibiting parking on Kimberly

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Drive between Morse Street and Karina Street; providing a repealer clause; providing a savings clause; providing for a penalty not to exceed $200 for violations of this ordinance; providing that violations of this ordinance shall be governed by Chapter 18 of the Code of Ordinances of the City of Denton; and providing for an effective date.

4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda.

B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E

I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 9th day of October 2020 at ______

______CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.

Page 6 Printed on 10/2/2020 80 FUTURE WORK SESSION ITEMS MATRIX As of October 2, 2020

Currently Slated Work Session Items Meeting Date

29-Sep No Meeting - 5th Tuesday Use-Of-Force Ad Hoc 5-Oct Cmte. Report Luncheon 20-1586

Denton Development Landfill Engineering Study Code Amendments Council Requests 6-Oct 20-1531 DCA20-0001d 20-1490

Stormwater Master NAA Update 20-1661 20-1778 Non-Discrimination Economic Development COVID-19 Update Citizen Sustainability CSWMS Ordinance Management of Stoke Strategic Plan (Follow Up) Council Requests 13-Oct 20-1664 20-1794 20-2020 20-1470 20-1476 20-1615 20-1491

Affordable Housing Assessment Report ETJ Update Gas Well Municipal Broadband Council Requests 20-Oct 20-1844 20-1668 20-1186 20-556 20-1492

Cap. Improvement Citywide Speed Health Insurance Claims Update CM Briggs Request Dyno Dirt Update Process Council Requests 27-Oct 20-1891 20-1758 20-1969 20-1977 20-1493 2 - Nov CANCELLED Luncheon 3-Nov CANCELLED - Election Day

Internal Audit - Utility COVID-19 Update Meter Reading Council Requests 10-Nov 20-1886 20-1978 20-1658

Canvassing of November 3 General and Special 17-Nov Election 24-Nov No Meeting - Thanksgiving

Accessory Dwelling Units, and Screening Construction Code Group Home Code Hartlee Field PID Council Requests Dec 1 DCA19-0011 Review (TBD) Delegated Authority Amendment 20-1789 20-1659

Right-of-Way Ordinance Utilities Commercial Council Requests Dec 7 Public Art Follow-up DME Solar Programs Paper 20-1660 Council Requests Dec 8 20-1990 Redistricting Update (NOTE: Canvass Runoff, Spring 2021 if any) Date TBD Date

Council Requests Dec 15 20-1991 Work Sessions Planned -

Work Session Requests Determined by Council Veteran Source of Income - Small Cell Lawsuit Housing Discrimination Date TBD Ethics Ordinance Revision Participation Tree Ordinance Review Ordinance

81 Street Closure Report Upcoming Closures Week of October 5, 2020 - October 11, 2020 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Install new curb and gutter. Mill Daugherty off old pavement and install Johnson Street Smith Street 10/12/20 11/24/20 Streets Door hangers (940) 349-7146 Street new asphalt to match the grade of the new inlets. Temporary lane closure for Public Works McKinney ST. Loop 288 100ft 10/12/20 10/26/20 public works construction along N/A (682) 299-8148 Inspections bar ditch Concrete Sidewalk Repair. The process starts with Barricading Merlot Riesing Pinot 10/26/20 11/06/20 the failed sections of concrete Streets N/A (940) 349-7146 Sidewalk, remove, and install new concrete Concrete Sidewalk Repair. The process starts with Barricading Napa Valley Shiraz Sonoma 10/19/20 10/30/20 the failed sections of concrete Streets N/A (940) 349-7146 Sidewalk, remove, and install new concrete Wastewater Collections will be Precision Dr Airport Rd 1500' north 12/01/20 12/29/20 installing a new wastewater Wastewater main and services. Curb and Gutter Repair . The process starts with Barricading Roberts N. Bell Brown 10/19/20 11/20/20 the failed sections of, Curb and Streets N/A (940) 349-7146 Gutter remove and install Curbs. East Side of Wastewater Main Install Robson 35W TBD TBD Wastewater (940) 349-8909 RR (Temporary Lane Closure)

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Shiraz Napa Valley Claret 10/12/20 10/30/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

Total 7

Upcoming Closures 82 Street Closure Report Current Closures Week of October 5, 2020 - October 11, 2020 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Sidewalk Repair. The process starts with Barricading Pennsylvani Abbots Sand Piper 09/08/20 10/02/20 the failed sections of concrete Streets N/A (940) 349-7146 a Sidewalk, remove, and install new concrete Wastewater Collections will be Georgetown Amherst Dr Hinkle Dr 09/28/20 12/28/20 installing a new wastewater Waste Water N/A (940) 349-8909 Dr main line and services.

This project is to add drainage North of upgrades and widen Hickory NextDoor, Email Barrel Strap Road Hickory Ocean Drive 09/07/20 01/04/21 Creek Road. It is also adding an Engineering (940) 349-7426 Notification Creek Road acceleration lane to Barrel Strap Road.

Temporary Flagging in North South Water Main Phase Engineering, Bonnie Brae IH 35E Scripture 06/15/20 03/01/21 all lanes for pipe Direct business contact (940) 349-8938 3 Water delivery. Water Distribution will be Woodland Cherrywood Ln Roberts St 08/03/20 10/16/20 replacing the water main and Water N/A (940) 349-7278 St services.

Public Works Inspections, Collins Dallas Dr. Johnson St 07/20/20 10/30/20 Haven at Daugherty: Pavement N/A (940) 205-9230 Private Development

Concrete Street Panel . The process starts with Barricading the failed sections of concrete Como Lake Windriver Loon Lake 10/05/20 11/13/20 Streets N/A (940) 349-7146 pavement, remove the pavement, and install new concrete.

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Doris McKamy Tripp Trail 10/05/20 10/23/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

Elm Hickory Prairie 05/11/20 10/30/20 PEC 4 Utility Project Engineering Direct business contact (940) 349-8938

Current Closures 83 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact 9/17/20 - Sundown Blvd. West of FM-2181 will be closed for concrete City of repair starting next Denton/Cori FM 2181 Lillian Miller 11/18/19 11/30/20 Street Widening TxDOT week. The closure will (940) 349-8425 nth City last approximately 2 limits weeks.

l Water Distribution will be Foxcroft Cir Emerson Ln Emerson Ln 03/09/20 10/30/20 replacing the water main and Water N/A (940) 349-7278 water services. Infrastructure Safety Upgrades Ft. Worth Dr. (US 377) IH 35E FM1830 10/17/19 02/01/21 & New Sewer Main Install TxDOT (940) 349-8938 (temporary closures)

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Hemingway Livingston Chaucer 09/08/20 10/02/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

The road will be closed as a part of the 2019 Street construction NextDoor, Email Hercules N. Locust Stuart 08/01/20 12/31/20 bundle Project. Hercules is set Engineering (940) 349-7426 Notification, Mail outs to have reconstruction of the curbs, gutters and the street.

Widening of Hickory Creek road from Teasley to FM 2499 with an acceleration lane being NextDoor, Email Hickory CreeK Road Teasely FM 2499 10/06/20 02/16/21 Engineering (940) 349-7426 constructed on FM 2499. Notification Project also included drainage upgrades.

Intersection back of Intermittent closures of this NextDoor, Email Hidden Meadows Trail with Vintage Vintage blvd 03/16/20 10/30/20 intersection for construction Engineering (940) 349-8938 Notification Blvd right of way activities Concrete Street Panel Repair. It starts with Barricading the failed sections of concrete Lake View Post Oak Indian Paint 09/21/20 10/09/20 Streets N/A (940) 349-7146 pavement, remove the pavement, and install new concrete.

Current Closures 84 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Storm drain improvements as Locust St. Prairie Highland 03/09/20 10/30/20 part of Pec-4 Ph 1&2 Engineering Direct business contact (940) 349-8938 Project. East Side ln Closure Street Reconstruction

Remove and replace curb and Mistywood Lane Woodhaven Jamestown 10/01/20 01/29/21 gutter as needed. Streets N/A (940) 349-7146 Remove old asphalt and stabilize subgrade. Install asphalt pavement back of Intersection Intermittent closures of this Vintage NextDoor, Email Mockernut Rd. with Vintage 03/16/20 10/30/20 intersection for construction Engineering (940) 349-8938 Blvd. right of Notification Blvd. activities. way Water Distribution will be Northcrest Rd Foxcroft Cir Emerson Ln 03/06/20 10/30/20 replacing the water main and Water N/A (940) 349-7278 water services. NextDoor, Direct Prairie Elm Pierce 06/01/20 10/30/20 PEC 4 Utilities Engineering (940) 349-8938 business contact Storm drain improvements, as part of Pec-4 Ph 1&2 Prairie St. Locust St. Elm St. 03/23/20 10/30/20 Engineering Direct business contact (940) 349-8938 Project. Street closed to thru traffic. Water Distribution will be Precision Airport Rd 1500ft north 10/19/20 10/21/20 installing a new water main and Water N/A (940) 349-7278 services Street Reconstruction

Remove and replace curb and Rain delays moved out Mistywood Rockwood Lane Royal Lane 07/20/20 10/12/20 gutter as needed Streets completion date to N/A (940) 349-7146 Lane Remove the old asphalt and October 12th stabilize the subgrade Install asphalt pavement

Roselawn Bonnie Brae Bernard 05/12/20 10/16/20 Bonnie Brae Phase 1 Engineering NextDoor (940) 349-8938

Street Reconstruction

Remove and replace curb and Rain delays moved out Rockwood Mistywood Royal Lane 07/20/20 10/12/20 gutter as needed. Streets completion date to Oct N/A (940) 349-7146 Lane Lane Remove old asphalt and 12th stabilize subgrade. Install asphalt pavement. Concrete Street Repair. The process starts with Barricading the failed sections of pavement, Royal Oaks Forest Ridge Forest Ridge 09/14/20 10/02/20 Streets N/A (940) 349-7146 remove the pavement and subgrade, and install new concrete pavement.

Current Closures 85 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact intersection back of Intermittent closure of the NextDoor, Email Shagbark Dr with Vintage Vintage Blvd 03/16/20 10/30/20 intersection for construction Engineering (940) 349-8938 Notification Blvd right of way activities.

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Spring Creek Creek Bend Beechwood 10/05/20 11/25/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

North of South of NextDoor, Email Stuart Road 09/07/20 11/16/20 Street repairs Engineering (940) 349-7426 Windsor windsor Notification

Trinity Road Lutha Ln Mary Ln 10/01/20 11/01/20 Culvert Improvements on Trinity Drainage N/A (940) 349-7197

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Tripp Trl Dolris Skelton 09/14/20 10/09/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

Construction is set to begin on 8-20-20: Atmos Energy West Hickory Street between N. is currently relocating Welch Street and Carroll Blvd in gas line on the South September of 2020 and side of W. Hickory Atmos, Streets, continue through May of 2021. between Welch and Email Notification, Direct West Hickory Street Welch Carroll 08/31/20 05/29/21 Drainage, Water, (940) 349-8425 Detailed lane closure Bernard. Once Atmos business contact Waste Water information is forthcoming finishes, the contractor pending approval of the will mobilize into that contractor's phasing and traffic same area to begin control plans. construction.

Installation of utilities and street NextDoor, Email Windsor Stuart Longfellow 08/24/20 08/23/21 Engineering (940) 349-7426 reconstruction Notification

Current Closures 86 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact

Branch Install utilities and road NextDoor, Email Windsor Hanover 08/24/20 08/16/21 Engineering (940) 349-7426 Crossing reconstruction Notification

This closure is to reconstruct NextDoor, Email Windsor Stuart E. Sherman 09/07/20 12/14/20 Engineering (940) 349-7426 Windsor Drive Notification Water Distribution will be Cherrywood Woodland St Frame St 08/03/20 10/16/20 installing a new water main Water N/A (940) 349-7278 Ln and water services. Total 38

Current Closures 87 Street Closure Report Completed Closures Week of October 5, 2020 - October 11, 2020 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Street Repair. The process starts with Barricading the failed sections of pavement, 7801 Falcon Ridge Eagle Path Echo Hill 08/31/20 09/10/20 Streets N/A (940) 349-7146 remove the pavement and subgrade, and install new concrete pavement. Concrete Street panel and Sidewalk repair. The process starts with barricading the failed Spring Bent Creek Kappwood 01/06/20 04/24/20 sections of concrete pavement, Streets N/A (940) 349-7146 Creek remove the pavement and subgrade, and install new concrete pavement. Concrete Sidewalk Repair. The process starts with Barricading Brainy Trace Ct Bent Creek Cul v Sac 06/29/20 07/27/20 the failed sections of concrete Streets N/A (940) 349-7146 Sidewalk, remove, and install new concrete Wastewater collections will be Brown Dr Roberts St Woodland St 02/10/20 08/07/20 installing a new wastewater Wastewater N/A (940) 349-8909 main line and services Wastewater collections will be Northwood Cherrywood Ln Woodland St 02/10/20 08/07/20 installing a new wastewater Wastewater N/A (940) 349-8909 Tr main line and services

Public Works 3201 Inspections, NextDoor, Direct Colorado Blvd Brinker Rd Colorado 02/17/20 07/31/20 Pavement for Fire Station #8 (940) 205-9230 Private business contact Blvd Development

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Como Lake Wind River Loon Lake 08/10/20 09/02/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

Completed Closures 88 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Sidewalk Repair. The process starts with Barricading Old North E. Windsor Armstrong 07/06/20 08/05/20 the failed sections of concrete Streets N/A (940) 349-7146 Rd. Sidewalk, remove, and install new concrete Wastewater main replacement. Projects extents, Emerson from Emerson Circle to Foxcroft. Emerson Circle from Emerson Foxcroft Cir Emerson Ln Emerson Ln 01/30/20 09/25/20 to End Wastewater N/A (940) 349-8909 Foxcroft from Emerson to Northcrest Foxcroft from Old North to Emerson 0.26 mi Street Widening Ft. Worth Dr. (US 377) IH 35E south of FM 12/03/18 12/12/20 (Temporary Lane Closures TxDOT 10/08/19 (940) 387-1414 1830 during non-peak traffic)

Concrete Street Panel and Sidewalk Repair. The process Winter starts with Barricading the failed Green Bend Cul v sac 07/06/20 08/14/20 Streets N/A (940) 349-7146 Creek sections of concrete pavement, remove the pavement, and install new concrete.

Curb and Gutter Repair. The process starts with Barricading the failed sections of, Curb and At Headlee St. Mesquite 07/06/20 07/27/20 Gutter remove and install Streets N/A (940) 349-7146 Intersection Curbs. From Addresses 607 to 512 Mesquite

Completed removal and replace E. Sherman Huntington of Hercules Lane in conjunction Public Works Email Notification, Door Hercules Lane 06/04/20 09/07/20 (940) 391-6299 Dr. Dr. of the added turn lanes for the Inspections hangers Sherman Crossing project.

Street Widening Phone call to McNair Hickory Creek Rd. Teasley Riverpass TBD TBD Engineering (940) 349-7112 (Temporary Lane Closures) Elementary Principal Tennyson Longridge Hollyhill Lane 08/31/20 09/18/20 Mill and Overlay Hollyhill Lane Streets Door hangers (940) 349-7146 Trail Drive Water Distribution will be Tennyson Hollyhill Ln Longridge Dr 03/06/20 09/18/20 replacing the water main and Water N/A (940) 349-7278 Trl water services.

Completed Closures 89 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Street Repair. The process starts with Barricading the failed sections of pavement, Hudsonwood Berrydown Stockbridge 08/03/20 08/28/20 Streets N/A (940) 349-7146 remove the pavement and subgrade, and install new concrete pavement. 500 ft west I35E northbound service Wastewater collections will be located of Bonnie 07/02/20 08/13/20 Wastewater (940) 349-8909 road installing a new main line. Brae Install approximately 14,000 linear feet of 24-inch and 30- Southwest Johnson inch water main along Old John John Paine Road Pump 01/06/20 07/15/20 Water NextDoor (940) 349-8925 Road Paine and Allred between the Station Southwest Pump Station and South Bonnie Brae.

This is a modification of the previous street closure for Direct business contact, install new storm drain. Ground Johnson Daugherty Smith 06/15/20 07/17/20 Drainage Direct contact with (940) 349-7197 conditions have changed on the residents job site and will now require a full street closure.

Install new storm drain from the Daugherty intersection of Smith and Johnson St. Smith St. 05/18/20 07/17/20 Drainage NextDoor (940) 349-7197 St. Johnson to the intersection of Johnson and Daugherty. Duncan Shady Oaks Kerley Street 02/05/20 07/31/20 Street Reconstruction Streets (940) 349-7146 Street Drive Concrete Sidewalk Repair. The process starts with Barricading King Row Nottingham Dunes 07/20/20 08/21/20 the failed sections of concrete Streets N/A (940) 349-7146 Sidewalk, remove, and install new concrete Installing Valley Gutter across Linden at the middle of the block between Bonnie Brae and Stanley. The process starts Linden Bonnie Brae Stanley 09/08/20 09/18/20 Streets N/A (940) 349-7146 with barricading then remove pavement and subgrade and install new concrete Valley Gutter. Water Line improvements, as part of Pec-4 Ph 1&2 Maple St. Elm St. Myrtle St. 02/24/20 03/06/20 Engineering Direct business contact (940) 349-7112 Project. Alternating lane closures.

Completed Closures 90 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact We will be reconstructing Direct business contact, Masch Branch U S 380 Jim Crystal 02/17/20 06/19/20 Masch Branch from 380 to Jim Streets (940) 349-7146 Door hangers Crystal.

City PM will contact Installation of new storm Hickory Buena Vista McNair Elementary Montecito Dr. TBD TBD drainage line. Full street Engineering (940) 349-7112 Creek Rd. Dr. Principal again on closure. 2/7/20.

Public Works Inspections, N. Bell Ave Texas College 02/28/20 08/28/20 Sidewalk NextDoor (940) 205-9230 Private Development

Concrete Street Panel and Sidewalk Repair. The process McKinney starts with Barricading the failed N. Carroll W.Oak 06/08/20 08/28/20 Streets N/A (940) 349-7146 St. sections of concrete pavement, remove the pavement, and install new concrete.

Street Reconstruction

Curb and gutter has already Edgewood message boards and Northwood Terrace North End 07/21/20 08/21/20 been replaced. Streets (940) 349-7146 Place door hangers Remove the old asphalt and stabilize subgrade Install asphalt pavement. Wastewater Collections will be Paisley at Mulkey 08/14/20 08/28/20 installing a new wastewater Wastewater N/A (940) 349-8909 service line.

Section of paving being re- Private Pockrus Page I-35 Cliffside 07/13/20 08/31/20 done; waiting on finished N/A (254) 248-7624 Development drainage

N. Bonnie Riney Rd Hardaway 07/16/20 07/24/20 Tapping Sleeve water (940) 205-9230 Brae

Wastewater collections will be Cherrywood Roberts St Bell Ave 02/10/20 08/07/20 installing a new wastewater Wastewater N/A (940) 349-8909 Ln main line and services.

Completed Closures 91 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact

Installation of new storm Hickory Marble Cove drainage line. Intersection Rushing Springs Dr. TBD TBD Engineering N/A (940) 349-7112 Creek Rd. Ln. closure. Traffic will be detoured to Serenity Way.

The 2019 Street Reconstruction project consists of the reconstruction of roadways listed above. This Thomas reconstruction shall include new NextDoor, Email Scripture Street Malone 03/16/20 08/21/20 Engineering (940) 349-7426 Street curb and gutter, ADA compliant Notification ramps in sidewalks, asphalt or concrete roadways as well as upgraded drainage, water and wastewater facilities

NextDoor, Direct Full Depth Asphalt Street Shady Oaks Kerley Teasley 09/21/20 10/01/20 Streets business contact, (940) 349-7146 Repair east of Teasley message boards

Concrete Street Panel and Sidewalk Repair. The process Summer starts with Barricading the failed Shy Creek Long Rd. 08/31/20 09/18/20 Streets N/A (940) 349-7146 Stream sections of concrete pavement, remove the pavement, and install new concrete.

Wastewater Collections will be Stuart at Manhattan 09/03/20 09/15/20 installing a new wastewater Wastewater N/A (940) 349-8909 main line.

Concrete Street Panel and Sidewalk Repair. The process starts with Barricading the failed Swan Park White Dove Glen Falls 07/20/20 08/28/20 Streets N/A (940) 349-7146 sections of concrete pavement, remove the pavement, and install new concrete.

Walnut Elm Locust 08/05/20 09/11/20 Water Main Replacement engineering Fliers (940) 349-8938

Wainwright Drainage Improvements as part Direct business contact, Warren Ct. Locust St. 12/16/19 08/07/20 Engineering (940) 349-8938 St. of Pec-4 Ph 1&2 Project door hangers Mill and Overlay: Welch Street from Union Circle to Union Notified UNT of the Welch Street Union Circle Eagle Drive 06/22/20 07/15/20 Streets (940) 349-7146 Circle and Highland to Eagle project limits. Drive.

Completed Closures 92 Closure Closure Upcoming Public Other Department Street/Intersection From To Description Department Start Date End Date Info/Notes Meeting Communication Contact

Phased Road Reconstruction. Western Private West Oak St / Jim Chrystal I35 07/06/20 08/12/20 There is an attached TCP with N/A (209) 603-8077 Blvd. Development 4 phases as well as a schedule.

This closure is to install underground utilities in this area Windsor E. Sherman Nottingham 06/15/20 08/01/21 Engineering NextDoor (940) 349-7426 with street Reconstruction to follow.

Installation of sewer and water facilities. Windsor Drive - Closed WB - Windsor Drive North Locust Stuart 05/11/20 08/02/21 Engineering NextDoor (940) 349-7426 Open one Way EB with street reconstruction to follow Wastewater collections will be Cherrywood Woodland St Brown Dr 02/10/20 08/07/20 installing a new wastewater Wastewater N/A (940) 349-8909 Ln main line and services Concrete Sidewalk Repair. The process starts with Barricading Woodland Street N. Bell Frame 07/20/20 08/05/20 the failed sections of concrete Streets N/A (940) 349-7146 Sidewalk, remove, and install new concrete Total 49

Completed Closures 93