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Board of Directors Winter Meeting January 25 – 27, 2007 the Helmsley Park Lane New York, New York

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Board of Directors Winter Meeting January 25 – 27, 2007 the Helmsley Park Lane New York, New York Board of Directors Winter Meeting January 25 – 27, 2007 The Helmsley Park Lane New York, New York FINAL SCHEDULE Thursday, January 25 (Note: Thursday meeting will take place at the Park Lane Hotel) • 2:00pm to 5:00pm – National Advisory Council Working Group (closed meeting) • Evening Performances Friday, January 26 (Note: Friday meetings will take place at the Park Lane Hotel) • 1:30pm to 3:30pm - Artistic Services Committee • 3:30pm to 5:30pm - Meeting of the Information Services Committee • Evening Performances Saturday, January 27 (Note: Saturday meetings will take place at the Park Lane Hotel) • 8:30 to 9:30 - Finance Committee • 9:30 to 10:30 – Membership Committee • 10:30 to 11:30 - Governance Committee • 11:30 to 4:30 - Board of Directors Meeting (lunch will be served at 1:00 pm) • 6:00pm to 7:30pm – Board of Directors reception, hosted by Dr. Frayda Lindemann (The Sherry-Netherland, 781 Fifth Avenue at 59th Street) • Evening Performances Hotel Unless otherwise noted, all meetings will take place at The Helmsley Park Lane Hotel New York (36 Central Park South, New York, NY 10019, T: 212-371-4000, F: 212-750-7279). Performance Tickets If you ordered tickets, they will be distributed at the Committee/Board meetings. Attire Meetings of the Board of Directors are business casual. The Board of Director’s Reception Saturday evening is business attire. Spring Board Meeting The Spring Board meeting will be held in Miami April 24-25, during Opera Conference 2007. Mark your calendars! OPERA AMERICA BOARD COMMITTEE ASSIGNMENTS (as of December 22, 2006) NAME Artistic Info/Online Governance Finance Membership Services Services David Baile X X Patricia Beggs X X Susan Danis (Secretary) X CHAIR Brian Dickie X Anne Ewers CHAIR X Catherine French X Anthony Freud CHAIR X Peter Gelb (Vice Chairman) X David Gockley X Dennis Hanthorn X X Speight Jenkins (Vice Chairman) X X Libby Larsen X Barbara Leirvik X Frayda Lindemann X X David McIntosh (Treasurer) X CHAIR Charles MacKay EX EX EX EX EX (Chairman) OFFICIO OFFICIO OFFICIO OFFICIO OFFICIO Christopher Mattaliano X Janice Mayer X X Erie Mills X X Allen Moyer X Peter Russell X X Marc Scorca EX EX EX EX EX (President/CEO) OFFICIO OFFICIO OFFICIO OFFICIO OFFICIO Karen Stone X X Robert Swedberg X X Diane Wondisford (Vice Chairman) CHAIR MEETING OF THE BOARD OF DIRECTORS January 25 – 27, 2007 The Helmsley Park Lane New York, New York AGENDA I. Approval of the Minutes of the Meeting of October 1, 2006 Tab 1 II. Report of the Chairman Tab 2 Report of the President Discussion Topic: New Efforts to Reach New Audiences III. Finance Report Tab 3 IV. Committee Reports Tab 4 • Governance • Membership • Artistic Services • Information/Online Services V. Other Reports Tab 5 • Education • External Affairs • Government Affairs • Information Technologies • Marketing/Public Affairs VI. Other Business VII. Next Meetings Tab 6 VIII. Adjournment MINUTES OF THE BOARD OF DIRECTORS MEETING SUNDAY, OCTOBER 1, 2006 THE FAIRMONT CHICAGO CHICAGO, ILLINOIS Board Members Present: David Baile, Patricia Beggs, Patricia Compton, Susan Danis, Brian Dickie, Anne Ewers, Catherine French, Anthony Freud, Speight Jenkins, Barbara Leirvik, Frayda Lindemann, Charles MacKay, Janice Mayer, David McIntosh, Erie Mills, William Powers, Karen Stone, Diane Wondisford. Board Members Absent: Peter Gelb, David Gockley, Dennis Hanthorn, Libby Larsen, Christopher Mattaliano, Allen Moyer, Peter Russell, Robert Swedberg. Staff Present: Marc A. Scorca, Debra Harrison, Diana Hossack, Peter McDowell, Kelley Rourke, Amy Smitherman, Kevin Sobczyk, and Waddy Tompson. By Invitation: Micheline McKay (Opera.ca) Charles MacKay opened the meeting by welcoming everyone to Chicago. He introduced new member, Frayda Lindemann, and expressed his pleasure at having another opera trustee on the Board. He also introduced Anthony Freud, well known to many Board members as the former Chairman of Opera Europa. Charles congratulated Anthony on his appointment as General Director of Houston Grand Opera and wished him success in his new position. Charles thanked Brian Dickie for welcoming OPERA America to his adopted city and Bill Mason, in absentia, for hosting such a lovely Board dinner at the Lyric Opera of Chicago. I. Approval of the Minutes of the meeting of the meeting of May 3, 2006. The Minutes were approved unanimously. II. Finance Report Charles explained that the order of the agenda would be changed to accommodate the early departure of OPERA America treasurer, David McIntosh. David summarized the meeting of the Finance Committee. The audit has been completed and documents that Fiscal Year 2006 ended with a modest surplus. The very early 2007 projections indicate another balanced budget. Certain expenses will be higher than anticipated, but at this point it appears that other expenses will be reduced to compensate. Revenue targets remain the same. In terms of the reports, Committee members are in agreement that the finance reports for the Board can be simplified. The Committee will continue to review detailed reports, but a simple summary of variances and clear projections should be enough for Board members to understand OPERA America’s financial position. Committee members also I/October 1, 2006 Board Minutes 1 asked for the introduction of a few charts that examine key operating indicators over several years. This will enable Board members to assess long-term trends in OPERA America’s revenue and expenses. The Investment Advisory Committee will be convened in order to review and assess the performance of OPERA America’s Opera Fund endowment. A report will be made at the next Board meeting. The Opera Center endowment is invested with the same managers and according to the same guidelines. In terms of the Opera Center, members of the Finance Committee reviewed a first draft of a project and operating budget that accompanies the early fundraising proposals that are currently in development. Charles thanked David for his report and asked for a motion to accept the Finance Report. A motion was made, seconded, and the report was accepted unanimously. III. Report of the Chairman Charles commented on the amount of new and experimental activity being undertaken to build audiences. He noted a collective consciousness about the need to do something different. He expressed his hope to hear more from members during the meeting about the innovative activity they are implementing at their companies and their reactions to experiments being conducted elsewhere. Charles asked Marc to present the Report of the President. Report of the President Marc informed the Board that since the last Board meeting, Debra Harrison and Diana Hossack announced they are leaving OPERA America. Debra has accepted the position of General Manager of Arizona Opera – where she has already begun working. Diana has enrolled in an executive M.B.A. program in Phoenix and will leave OPERA America in mid- November. Marc introduced Amy Smitherman and Peter McDowell, the new Director of Finance and Operations and new Director of Programs, respectively. Marc continued with an announcement that Waddy Thompson, OPERA America’s Director of External Affairs since the relocation to New York in December, will be leaving for an exciting new job in New York. A search is under way for his successor. Members of the staff made a presentation about numerous OPERA America services that illustrated the number and geographic distribution of opera companies that have participated in these services. Marc introduced a rudimentary repertoire analysis tool that was developed over the summer by an intern. The report consolidates the entire repertoire of North American professional opera companies over a ten year period and assigns a ranking to each opera based on the rarity of productions. The tool allows for a comparative analysis among seasons and among opera companies in terms of the works that have been produced. There was extensive discussion about the increasing challenge in selling tickets to operas other than the most well-known. I/October 1, 2006 Board Minutes 2 Kevin Sobczyk introduced and demonstrated OPERA America’s new enterprise level database, Opera Source, and explained the benefits to members that emerge from this new service. He emphasized the capacity of the new database as well as the technical and logistical demands on the staff to complete the project. Diana Hossack described the steps that will be taken to populate the new database with the most current information from our member organizations, beginning with the data contained in OPERA America’s Career Guide for Singers. Charles asked if any other arts service organizations have gone to this level of sophistication. Marc explained that other associations have advanced different pieces of data management in similar ways. Some, for example, enable members to complete the equivalent of the Professional Opera Survey online. Anthony Freud explained that the Opera Europa database permits members to update their own records. The system is not geared to serve individual members or affiliate members. A challenge associated with the new database is habituating members to updating their own records. Charles asked whether data entry is a tremendous upcoming burden. Kevin explained that we have begun the database with records from other sources. These records are not absolutely up-to-date, however, so member participation is essential. Debra explained that the work for members will be no greater than in the past when they filled out surveys and returned them to OPERA America via mail, fax, or email. Kevin responded to a question from Brian Dickie and explained that more data, such as production and performance dates, will be entered by members at a future date when new parts of the system have been completed. Janice Mayer asked whether Affiliate and Business member information is included in the database. Kevin explained that at the moment, Opera Source has career training information.
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