2020 Animal Science Project ID Information – June 1 Deadline
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2020 Animal Science Project ID Information – June 1 Deadline DATE: April 15, 2020 TO: Minnesota 4-H Animal Science Project Members – Enrolled in: Beef. Sheep, Swine, Dairy, Dairy Goat, Market Goat, Rabbit, Lama, Poultry FROM: Melissa Birch, Interim 4-H Program Coordinator, Crow Wing County RE: IMPORTANT - Animal Identification Process Thank you for enrolling in a 4-H animal science project. We hope you find this project both challenging and rewarding. This letter outlines the online animal identification process. Minnesota 4-H uses its online enrollment system, 4HOnline, to record all animal identifications and ownership data. Online animal identification reduces inaccuracies and inefficiencies that were a part of our past paper system. More information and a 4HOnline user guide can be found on the Animal ID web page (www.4-H.umn.edu/animal-ID). The process that will be followed in 2020 is as follows: 1. 4-H Family completes the ID worksheet for the species your family is currently enrolled in. Worksheets are available on the Animal ID web page (www.4-H.umn.edu/animal-ID). 2. 4-H Family self-enters information and prints entry report for personal record. If an animal is leased (Breeding Animals ONLY!), the lease information form must be scanned and uploaded in 4HOnline (bring hard copy to county Extension office by June 1 if unable to scan. The lease information form is available on the Leasing 4-H Animal page (z.umn.edu/LeaseAnimal). 3. NOTE: This does not apply to Dairy; see below for specific Dairy lease instructions 4. Existing project animals that are being carried over from last year to this project year must be re-activated by June 1. Eligible animals are Dairy, Dairy Goat, Lama, Rabbit, Dog, Horse, Beef Spring and Fall calves, and Cow/calf. Instructions can be found in the document Detailed Guide - Animal ID Data Entry by Families, page 5, on the Animal ID web page (z.umn.edu/mn4hanimalID). 5. NOTE: New lease information forms should be completed each year for all species except dairy. Once a dairy animal is identified and a lease information form has been submitted, the lease information form will become a permanent document, attached to the online identification record for that animal and will not need to be renewed each year. Details to update existing dairy leases information is found further in this letter. + special rules regarding first freshening apply – see dairy informational sheet ++ calf data needs to be updated NOTE: Animals need to be identified June 1. Hard copy submissions to the county Extension office must be received by the close of business (4:30 p.m.) on June 1, or if mailed, be postmarked NO LATER than June 1, 2020. If you are self- entering, data entry into 4HOline, must be completed by 11:59 pm, June 1, 2020; you will not be able to complete identification after that point. © 2020 Regents of the University of Minnesota. All rights reserved. University of Minnesota Extension is an equal opportunity educator and employer. In accordance with the Americans with Disabilities Act, this material is available in alternative formats upon request. If your family cannot self-enter the ID information: 4-H Family brings in or mails completed ID worksheet and other required items, including signature(s), to county Extension office, on or before the close of business on June 1. This ID worksheet will be kept on file in the Extension office. Within one week, Support Staff or designated volunteer enters info online into your family’s 4HOnline account. After that, your family may view the information in 4HOnline to check for accuracy. The user guide, Reviewing and Printing Animal ID Data, is available on the Animal ID web page (www.4- H.umn.edu/animal-ID) to walk you through the process. The county Extension office must be notified of any discrepancies by Monday, June 8. NOTE: Hard copy submissions to the county Extension office must be received by the close of business (4:00 p.m.) on June 1, or if mailed, be postmarked NO LATER than June 1. Online ID’ing (4HOnline) user assistance and support ● A user guide is available at Animal ID web page (www.4-H.umn.edu/animal-ID). ● For assistance with the online ID process, contact your county Extension staff at [email protected] or 218- 824-1069. ● In addition, an ID helpline will be available on the following days: o Sunday, May 31 - 4:30 - 9 p.m. - 701-331-9930 o Monday, June 1 - 4:30 - 11:59 p.m. - 320-766-1176 Additional pieces of project information are available on the Animal ID web page (www.4-H.umn.edu/animal-ID). On rare occasions, 4-H animals will lose the official Minnesota 4-H ear tag or other identifying tags. If this occurs, you will need to contact Tracy Giza immediately at 218-824-1065 so that the tag can be verified and replaced. Do not wait until county fair if this occurs. SPECIES SPECIFIC INFORMATION…. Beef, Sheep, Swine & Meat Goats: 1. 4-H Family picks up MN 4-H ear tags and tag applicator from the county Extension office. 2. 4-H Family puts tag in animal’s ear by June 1 and completes the information worksheet. 3. Family returns ALL unused and/or damaged ear tags to their Extension office. *Animals showing as Registered Breeding Beef & Registered Breeding Sheep do not need a MN 4-H ear tag Dairy: 1. 4-H Family completes the ID worksheet for all NEW project animals. All dairy animals must be identified with an official form of identification: Official Breed Assn. Ear Tag, Official Breed Assn. tattoo, State 4-H ear tag (available from Extension office), USDA tag, Copy of the Breed Assn. ID paper and/or photo (if exhibits distinct markings). Registered animals with pending breed association registration information by June 1 must update this information as soon as registration numbers are received. If you enter as “pending”, you will need to provide updated information to your local Extension office to update prior to County Fair. If an animal is leased, the lease information form must also be scanned and uploaded in 4HOnline (bring hard copy to county Extension office by June 1 if unable to scan). The lease information form is available on the Animal ID web page (z.umn.edu/mn4hanimalID). If using a photo as an official form of identification (because the animal has distinct markings), you will upload the photo in 4HOnline no later than June 1. 2. EXISTING project animals that are being carried over from last year to this project year must be re-activated by June 1. Families expecting an existing animal to be eligible in future years must reactivate the animal yearly even if not planning to utilize as a project animal in the current year. 3. Instructions can be found in the document Detailed Guide - Animal ID Data Entry by Families, page 5, on the Animal ID web page (www.4-H.umn.edu/animal-ID). 2 4. All leased and newly ID'd dairy animals must upload a completed lease information form that matches the animal's name, breed, birthdate, official ID and registration form. If a new lease information form for a previously ID'd animal needs to be updated to reflect changes in the animal's owner, etc., families must submit the new lease information sheet to Extension staff (families are not able to upload lease information sheets to previously ID'd dairy animals). The lease information form only has to be submitted the first year. It becomes a permanent document in this animals’ identification record and does not need to be renewed each year the dairy animal is carried as a 4-H project. All that is required in subsequent years is to reactivate the dairy animal by June 1. NOTE: Existing dairy animal ID’s can be viewed but not edited because of the “first freshening” rule. If changes are needed to a dairy animal (including changes to the associated exhibitor/member) contact your local Extension office. Dairy Goat: 4-H Family completes the ID worksheet for all NEW project animals. Registered animals with pending breed association registration information by June 1 must update this information as soon as it is received. If you enter “pending” you will need to provide updated information to your local Extension office to get it updated prior to the County Fair. Lama: One lama can be ID'd by multiple members. In those cases, the same animal should be entered under EACH member ID'ing that animal. Horse: One horse can be ID'd by multiple members. In those cases, the same animal should be entered under EACH member ID'ing that animal. Poultry: Pigeons and Doves – all pigeons and doves need to be officially ID’d through the 4HOnline system using a permanent leg band by June 1. The 4-H family is responsible for obtaining permanent bands and banding the birds. Again, this is only for pigeons and doves. • For all other poultry (chickens, ducks, turkeys, geese, guineas,) there is no identification worksheet or information that needs to be submitted. • Leased poultry projects - a “Minnesota 4-H Animal Science Lease Information Form” must be turned in to your county Extension office by June 1. The form is available online (z.umn.edu/LeaseAnimal) or at the county office. • Be sure to read the Poultry Information Sheet. It contains info on hatch dates and health requirements. Rabbit: If a Doe is properly ID'd by June 1 the market rabbits born to that Doe will be considered ID'd if they are tattooed at county fair check-in time.