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August 21, 2018 6:00P.M

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August 21, 2018 6:00P.M PONTIAC CITY COUNCIL FORMAL MEETING August 21, 2018 6:00P.M. 43 rd Session of the 10th Council It is this Council's mission "To serve the citizens ofPontiac by committing to help provide an enhanced quality of life for its residents, fostering the vision ofa family-friendly community that is a great place to live, work and play. " Call to order Invocation Pledge of Allegiance Roll Call Authorization to Excuse Councilmembers Amendments to and Approval of the Agenda Approval of the Minutes 1. Journal of August 14, 2018 Special Meeting. 2. Journal of August 14, 2018 Regular Meeting. Subcommittee Reports (As needed) Agenda Items for City Council Consideration 3. Discussion on the flow of Infonnation shared between Departments. ( defer from last week) 4. Resolution to Consider Re-Appointments ofthe Planning Commission Members. ( defer from last week) 5. Authorize Mayor to enter into a contract with Cadillac Asphalt for $2,188,941.86 for the Local Street Resurfacing Project. 6. Authorize Mayor to extend the contract with Curbco Companies for three years allowing for incremental rate increase based on consumer pricing index. 7. Authorize Mayor to purchase five vehicles (Chevrolet Cruze) to administer the Code Enforcement Division, from Berger Chevrolet. ( defer from last week) 8. Authorize Mayor to purchase two vehicles for the Youth Recreation Program. ( defer from last week) 9. Resolution to authorize the Mayor to sign JAG Agreement between the Oakland County and the City of Pontiac. 10. Resolution to authorize the Mayor to sign Executive Search Proposal from TJA Staffing Services at a cost not to exceed $67,967.00. 11. Resolution to approve sub recipient agreement for the Sheriff's Office Narcotics Enforcement Team High Intensity Trafficking Area (HIDTA) and authorize Mayor to sign agreement. Public Comment Mayor, Clerk, City Attorney and City Council Closing Comments Adjournment August 14, 2018 Official Proceedings Pontiac City Council 4ptsession of the Tenth Council A Special Meeting of the City Council of Pontiac, Michigan was called to order in City Hall, Tuesday August 14, 2018 at 1:00 P.M. by President Kermit Williams. Call to Order at 12:58 p.m. Roll Call Members Present: Carter, Pietila, Taylor-Burks, Waterman, Williams and Woodward. Members Absent: Miller. Mayor Waterman was absent. Clerk announced a quorum. 18-307 Excuse Councilperson Gloria Miller for personal reasons. Moved by Councilperson Pietila and second by Councilperson Woodward. Ayes: Pietila, Taylor-Burks, Waterman, Williams, Woodward and Carter No:None Motion Carried. 18-3 08 Approval of the Agenda. Moved by Councilperson Waterman and second by Councilperson Woodward. Ayes: Pietila, Taylor-Burks, Waterman, Williams, Woodward and Miller No:None Motion Carried. Mayor Waterman arrived at 1:01 p.m. One (1) individual addressed the body during public comment. Councilwoman Gloria Miller arrived at 1:06 p.m. Council discussed a referendum proposal for Oakland County Service Millage. No action took place. President Kermit Williams adjourned the meeting at 1:11 p.m. SHEILA R. GRANDISON ACTING CITY CLERK 1 August 14, 2018 Official Proceedings Pontiac City Council 42nd Session of the Tenth Council A Study Session of the City Council of Pontiac, Michigan was called to order in City Hall, Tuesday August 14, 2018 at 6:00 P.M. by President Kermit Williams. Call to Order at 6:00 p.m. Roll Call Members Present: Carter, Miller, Taylor-Burks, Waterman, Williams and Woodward. Members Absent: Pietila. Mayor Waterman was absent. Clerk announced a quorum. 18-309 Excuse Councilperson Mary Pietila for personal reasons. Moved by Councilperson Woodward and second by Councilperson Miller. Ayes: Miller, Taylor-Burks, Waterman, Williams, Woodward and Carter No:None Motion Carried. 18-310 Approval of the Agenda with a motion to remove items #2, (flow of information between departments) #5, (authorize Mayor to purchase five vehicles for code enforcement) and #6 (authorize Mayor to purchase two vehicle for youth recreation) from the agenda. Moved by Councilperson Taylor-Burks and second by Councilperson Waterman. Ayes: Taylor-Burks, Waterman, Williams, Woodward, Carter and Miller No:None Motion Carried. 18-311 Journal of August 9, 2018. Moved by Councilperson Woodward and second by Councilperson Waterman. Ayes: Taylor-Burks, Waterman, Woodward, Carter and Miller No:None Abstain: Williams Motion Carried. Deputy Mayor Report or Departmental Head Report - Deputy Mayor Jane Bais-DiSessa Reported. Six (6) individuals addressed the body during public comment. Mayor Waterman arrived at 6:17 p.m. President Kermit Williams adjourned the meeting at 6:35 p.m. 1 August 14, 2018 SHEILA R. GRANDISON ACTING CITY CLERK 2 FINANCE SUBCOMMITTEE NOTES August 14, 2018 In attendance: Council members: Chair Patrice Waterman, President Kermit Williams and Gloria Miller Mayor: Deirdre Waterman Deputy Mayor: Jane Bais-DiSessa Attorney: Grant W. Williams Plante Moran: Danielle Kelley Start time: 4:07 pm AGENDA Old Business A. TJS Staffing -A revised proposal was submitted listing six (6) vacant positions and the cost: 1. Finance Director $121,500.00 2. Human Resource Director $63,336.00 3. City Treasurer $80,000 4. Deputy Director ofDPW $75,000.00 5. Junior Planner $0.00 (no charge) 6. Contract Compliance $0.00 (no charge) $339,836.00 @ 20%= $67,967.00 -The proposal would only require the City to pay for four (4) searches and not six (6), at a cost of $67,967.00 which is reduced from $70,883.00. -The total number of vacant positions that are provided for in the budget which were unfilled for the month of July, allows for a savings in the general fund; thereby allowing the savings to cover the cost ofTJA Staffing Services. New Business A. Miller Canfield- Peninsula Plastics Project Growth Presentation -Financial Projections presented to show if the City would be better or worse off with the abatements. Three (3) possible scenarios include, if no abatement is granted, if an IFT is granted and if an IFT and Brownfield are granted, all for 12 years and 24 years. 1. No abatement, NPV Net Impact to the City: Over 12 yrs. $342,686 and over 24 yrs. $594,865 2. IFT, NPV Net Impact to the City Over 12 yrs. $125,459 and over 24 yrs. $450,717 3. IFT and Brownfield, NPV Net Impact to the City Over 12 yrs. $127,124 and over 24 yrs. $271,934 -Employee income tax reflects 10 base positions currently in Pontiac and a 2.9 multiplier was reduced to 2 and used as a conservative multiplier for indirect jobs with average taxable wages of $18,000. B. The Michigan Indigent Defense Council Grant (MIDC) 1 -The grant was timely approved on June 8, 2018 for the 2018-2019 budget. However, the grant requires that a separate grant fund be established., so a budget amendment is needed along with a resolution amendment. C. 2018 Edward Byrne Memorial Justice Grant GAG) application -Oakland County Fiscal Services sent an email to the Deputy Mayor on July 24, 2018 indicating that Pontiac is considered a disparate jurisdiction to the County and will need to be included with the County's application. The allocation for the 2018 grant is $97,789. Attached was a narrative from 2017 reflecting that the funding was used for deputy overtime. The email requested that an updated narrative for the 2018 allocation be provided in order to show how the funding would be used and as soon as possible. -The application is due August 22 and it was stated that there is an extremely tight turnaround. D. Review of financial activities: - The total investment in all funds for the City as of 5-31-2018 was$ 47,903,797.53. The general fund portion is $17,116,317.32. The net increase in the balance compared to the previous month is a result of the collection of annual PILOT payments of, $284,617.37 - Based on the latest report on the general fund balance as of 6-30-2017, the accumulated amount is $17.073 million dollars. The current balance sheet as of 6/30/2018 is reporting a decrease of fund balance $2.16 million resulting in a fund balance of $14. 9 million. Of this fund balance, $3.2 million is committed, leaving a reported unassigned fund balance of $11. 7 million. This balance does not include outstanding receipts expected before August 31, 2018 in the amount of, $1,832,482.00. - The Income Tax Collections current fiscal year vs prior will continue to change due to year end accounting entries for income tax related to June 2018 that is received from July 1, 2018 to August 31, 2018 which was approximately $21, 000 in the prior year. - Property tax collections for the month of May was not presented as the delinquent roll was sent to Oakland County in March 2018. The delinquent settlement receipt was collected on June 5, 2018. Tax bills for 2019 have been mailed. -Expenditures for the first 11 months are tracking within the budget, and there are no expected budget overruns on any major funds for the fiscal year. E. Vehicles for Code Enforcement and the Youth Recreation Program -There was discussion regarding the purchase of five (5) Chevy Cruzes for Code Enforcement and a 2018 Dodge Caravan and a 2018 Chevrolet Express for the Youth Recreation Program. -The funds for the vehicles for the Youth Recreation Program would be taken from the $400,000 budget that was previously allocated and approved. - It was further discussed, whether there should be a couple of smaller trucks purchased for Code Enforcement instead of five (5) cars, so that if a need for a Uuck arises in a different department, there could be possibility be a Uuclc available.
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