The District Council Of Pamplemousses
ANNUAL REPORT
1st January 2016 – 30th June 2016 The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
TABLE OF CONTENTS
Page No. 1. Chairperson's Statement 3 2. Chief Executive's Statement 4 3. Profile of the Council 5 3.1 Mission and Vision Statement 6 3.2 Profile of the Chairperson 7 4. Members of the Council 8 5. Meeting of Council and Committees 9 6. Major Achievements 12 6.1 Administration Department 12 6.2 Finance Department 18 6.3 Land Use & Planning Department 22 6.4 Public Infrastructure Department 24 6.5 Public Health Department 26 6.6 Welfare Department 33 7. International Relations 35 8. Financial Statements 36 8.1 Statement of Financial Position 37 8.2 Statement of Financial Performance 39 8.3 Cash Flow Statement 40 8.4 Notes to the Accounts 42 9. Future Projects 45
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
1. CHAIRPERSON'S STATEMENT
It is my pleasure as the third Chairperson of the District council of Pamplemousses to present the Annual Report Year 2016.
2016 was a productive year for the Council in the sense that we had embarked on several projects for the benefit of the residents of the District Council of Pamplemousses. I had the opportunity to meet with several stakeholders, customers and employees of the Council. These interactions made it clear that the Council is widely viewed as having a strong commitment with excellent opportunity for growth.
I firmly believe that we have a strong and growing foundation; despite the fact that we are totally dependent on the Government grant. We are proud if our successful track record of balancing the interest of our stakeholders including customers and employee and the communities in which we live and work.
I am proud to state that we have a strong foundation of integrity, trust and ethical behaviour in fulfilling our financial responsibilities of keeping our customers and our financial assets safe.
We have to face challenges and the coming year still be without challengers. We have achieved considerable experience by operating in difficult economic cycles since the creation of this Council and this will allow us to mitigate the impact of unexpected economic conditions. Management commitment is here to optimize our resources to allow us maintain our position while balancing customer expectations and the cost structure.
Despite headwinds, we expect to improve our commitments by optimizing our resources. The future is promising and I assure you that we will be more customers oriented by enhancing our leadership depth, deployment and diversity and better organized to seize our customers.
As a concluding note I would say that we have a strong foundation to continue to build from. We have a strong culture and a shared price in our programme. We have a successful history and I am confident that our strategy is sound. By executing our strategy used and making meaningful progress against our focus priorities, I strongly believe that we are on the right track to perform within the parameters of the law to achieve our expected performance objectives.
I seize this opportunity to thank the Administration for having prepared the Annual Report and also all the stakeholders including all the Councillors for their confidence and continued support. Together our future is exceedingly bright.
Mr Sunael Singh PURGUS Chairperson, District Council Chairperson, Association of District Councils
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
2. CHIEF EXECUTIVE'S STATEMENT
Section 42 of the Local Government Act 2011 requires a Local Authority to prepare and adopt an Annual Report every year on the activities of the authority during the preceding financial year ending on 30 June.
Therefore, I have the pleasure to submit the fourth Annual Report of the District Council of Pamplemousses for the half year ending 30 June 2016.
I seize the opportunity to thank the Chairperson, the Councillors and members of the staff for their unflinching support throughout the half year ending 30 June 2016. It is an undeniable fact that without the devotion, integrity and assiduity of the officers at all levels and the Councillors, the Council would not have been able to end half year ending 30 June 2016 on a good note.
Despite a difficult financial situation, the District Council has been able to end the financial year with a surplus of Rs 9 Million with a proper financial management and appropriate supervision at all levels.
My gratitude goes to the Chairperson of the District Council as well as the District Councillors and all members of the staff who stood side by side during difficult times, thus allowing the Council to fulfill its statutory duties.
Mr Rajcoomar GANGADEEN Chief Executive
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
3. PROFILE OF THE COUNCIL The District Council of Pamplemousses is headed by a Chairperson and a Vice Chairperson with 19 District Councillors. All the Village Councils are represented by one elected District Councillor except the Village Councils of Baie du Tombeau, Le Hochet and Triolet which have 2 District Councillors.
The District Council of Pamplemousses has 18 villages under its jurisdiction and each village has a Village Council which is headed by a Chairperson and a Vice Chairperson duly elected. According to the Local Government Act, the Chairperson and Vice Chairperson have a mandate of two years after which an election is held to elect a new Chairperson and Vice Chairperson.
A budget is allocated to each Village Council for the management of its affairs to wit - Section 51: (a) the organisation of sports, leisure and cultural activities; (b) the running of pre-primary schools and entrepreneurship courses; (c) the maintenance and improvement of libraries and computer facilities; (d) the maintenance of cremation grounds and any other public health amenities; and (e) the performance generally of any public works to promote the sanitation and cleanliness of the village and the well being of the inhabitants.
The District Council of Pamplemousses has its own statutory duties as all the other Local Authorities as provided in the Local Government Act 2011 and these are taken care by the under-mentioned departments:
Department Headed by Name of officers in post (2016) Mrs Toolambah NARSINGHEN Administration Chief Executive Mr Youdhisteer MUNBODH Mr Rajcoomar GANGADEEN Finance Ag. Financial Controller Mr Louis Giovani CHARLES Head, Public Infrastructure Public Infrastructure Mr Aumrajsingh SOOKUN Department Head, Land Use and Land Use and Planning Mr S. JEETUN Planning Department Public Health Chief Health Inspector Mr Kishore Kumar RAMESSUR Welfare Principal Welfare Officer Mrs Mokshada RAMROOP
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Contact Details of the District Council of Pamplemousses Address : Morrisson Road, Near CAB Office, Pamplemousses
Web Site : http://www.dcp.mu
Email : [email protected]
Tel : 243-8300
Fax : 243-1452 / 243-3019
3.1 MISSION STATEMENT The District Council of Pamplemousses is committed to provide top quality service coupled with courtesy and honesty.
VISION STATEMENT To enhance the living of our customers by providing an efficient and effective service in a timely and professional manner.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
3.2 PROFILE OF THE CHAIRPERSON Post Graduate from London in Management and IT. Director of Company and also Landlord. Married to Mrs Shree and father of two kids.
Contribution in the field of Local Government Elected as top of the list in the last local election. Member of the Executive Committee since 2012 till date. Member of the Permits and Business Monitoring Committee since 2016 till date. Chairperson of the Association of the District Councils as from January 2017.
Other Contributions Active in socio-cultural activities since young age.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
4. MEMBERS OF THE COUNCIL – 1ST JANUARY 2016 – 30TH JUNE 2016
Name Office Held Village Council
Mr Deeraj SOOKUR District Councillor Congomah
Miss Deeksha BUNDHOO District Councillor Morc St Andre
Mr Ranjiv WOOCHIT OSK District Councillor Triolet
Mr Kalicharan SOMAROO District Councillor Terre Rouge
Mr Vijay Kumar BACHOO District Councillor Ville Bague
Mr Asraf Koorjah District Councillor Plaine des Papayes
Mr Louis Joseph Jacques DESBLEDS District Councillor Pointe Aux Piments
Mr Devanand BULATOO District Councillor Creve Coeur
Mr Ootam CALLICHURN District Councillor Trou Aux Biches
Mr Comrasamy CANARAPEN District Councillor Le Hochet
Vacant District Councillor Calebasses
Mr Premchanlall BUNDHOO District Councillor Long Mountain
Mr Geeanduth JEEBODH District Councillor Le Hochet
Mr Pawan Kumar JOGEEA District Councillor Arsenal
Mr Bickarmah BUNDHOOA District Councillor Triolet
Mr Bedanand DABOO District Councillor D'Epinay
Mr Sunael Singh PURGUS District Councillor Fond du Sac
Mr Khemnarain RAMADHIN District Councillor Baie du Tombeau
Mr Tribohun SEENARAIN District Councillor Notre Dame
Mr Vedanand TOTOO District Councillor Pamplemousses
Mrs Jayshree MAUGAN District Councillor Baie du Tombeau
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
5. MEETING OF COUNCIL AND COMMITTEES
Meeting/Committee (1st January – 30th June 2016) No. of Sittings Council Meeting 10 Permits and Business Monitoring Committee 26 Executive Committee 25 Welfare Committee 6 Adhoc Committee 2 1 (Simulation Exercises) Local Disaster Risk Reduction Management Committee 2 (Meetings) Procurement Committee 52 Bid Evaluation Committee Management Committee 4 Health and Safety Committee 3 Public Health Committee 5 Public Infrastructure Committee 6
COUNCIL MEETINGS The Council which is composed of the Chairperson, Vice Chairperson and District Councillors from the 18 Village Councils met regularly once monthly as specified under the Local Government Act 2011 under the chairmanship of the Chairperson. All policy matters, motions and questions were debated, passed and implemented.
PERMITS AND BUSINESS MONITORING COMMITTEE The Permits and Business Monitoring Committee which is chaired by the Chief Executive or his representative met on a weekly basis to determine applications for residential, commercial and excision/subdivision of lands and OPPs. All due dates were respected and permits issued in due time.
Furthermore, the Permits and Business Monitoring Committee also dealt with applications for obstructions of roads, organisation of occasional fairs together with the follow-up of all complaints registered at the Council as well as from other institutions such as the Ministries and the Ombudsman's Office, among others.
EXECUTIVE COMMITTEE The Executive Committee met on 25 occasions to approve the recommendations of the Permits and Business Monitoring Committee and those of the Procurement Committees regarding purchase of goods and services exceeding Rs 100,000/- .
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
During the period (1st January 2016 – 30th June 2016), the Executive Committee was comprised of:
Mr Deeraj Sookur Chairperson Miss Deeksha Bundhoo Vice Chairperson Mr Vijay Kumar Bachoo District Councillor Mr Devanand Bulatoo District Councillor Mr O. Callichurn District Councillor Mr Sunael Singh Purgus District Councillor Mr Ranjiv Woochit O.S.K District Councillor
AD-HOC COMMITTEES Ad-hoc Committees were held as and when required mainly to sort out issues pertaining to sports/social/cultural activities with a view to minimise waste of time at Council meetings. All preliminary/basic issues were dealt with at the level of the Ad-hoc Committees and recommendations were subsequently submitted to the Council for approval.
LOCAL DISASTER RISK REDUCTION MANAGEMENT COMMITTEE The Local Disaster Risk Reduction Management Committee met four times under the chairmanship of the Chairpersons of both the District Councils of Pamplemousses and Rivière du Rempart together with all the other stakeholders for holding of a table-tag simulation exercise or landslide and Tsunami/High Waves in the northern coastal villages.
Furthermore, 4 meetings were also held to review the processes in place for national disasters prior to the simulation exercise.
PROCUREMENT COMMITTEE The Procurement Committee which met on 52 occasions also took into consideration the reports from the Bid Evaluation Committee, the opening of bids, for analysing and reviewing of bid documents and approved all procurement of goods and services less than Rs100,000/-. Items exceeding Rs 100,000/- which have been recommended by the Bid Evaluation Committee in line with the provisions of the Public Procurement Act were referred to the Executive Committee for approval.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
BID EVALUATION COMMITTEE Procurement of goods and services with technical specifications were referred to the Bid Evaluation Committee for a report. The Bid Evaluation Committee which is composed of a Chairperson and two assessors, met on an “as and when required” basis to evaluate bids. The recommendations were then forwarded to the Procurement Committee and ultimately to the Executive Committee for approval to be in line with the provisions of the Public Procurement Act and regulations.
MANAGEMENT COMMITTEE With a view to disseminate information, follow-up of actions and discussion on new projects together with maintaining discipline and order in the office, the Management Committee met at least once a month.
This meeting has proved to be successful as several difficult issues which were lagging behind were settled.
HEALTH AND SAFETY COMMITTEE The Health and Safety Committee met only on 3 occasions during period 1st January 2016 to 30th June 2016 to discuss issues relating to health and safety at work. Following the setting up of this committee, there has been a notable change in the culture of employees in risk avoidance. Trainings were also provided to employees by the Health and Safety Officer.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
6. MAJOR ACHIEVEMENTS
The achievements of the Council for the period 1st January 2016 to 30th June 2016 are highlighted below based on the activities and functions of the respective departments.
6.1 ADMINISTRATION DEPARTMENT The Administration Department which is headed by the Chief Executive has the overall responsibility of exercising administrative and financial control on all departments. It has also the responsibility of coordinating the activities of the Council bearing in mind integrity, accountability and good corporate governance.
The responsibility to implement policy decisions taken by the Council rests solely with the Administration Department. The department is also responsible for monitoring the activities of the 18 Village Councils falling under the purview of the District Council of Pamplemousses.
The following sections fall under the jurisdiction of the Administration Department: . Human Resource Management Section
. Internal Control Section
. Information Technology Section
. Registry
Human Resource Section The Human Resource Section deals with all human resource functions such as HR Estimates, employees attendance, employee discipline, appointment/promotion, retirement of employees, performance management systems, working out confidential reports amongst others of the District Council employees.
It also liaises with other ministries as well as the Parent Ministry, i.e. the Ministry of Local Government and Outer Islands and the Unified Local Government Service Board to deal with matters pertaining to HR Estimates, assignment of duties to higher posts and change in posting for Officers' cadre amongst other requests from employees such as incremental credit or motor loan.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Furthermore, the HR Section liaises with the Local Government Service Commission to deal with matters pertaining to recruitment, filling of vacant posts, request for early retirement as well as disciplinary measures.
It also caters for the training needs of employees at different levels. The HR Section also has the responsibility to operate, manage and update the HRMIS system.
Gender There are 243 male employees and 41 female employees on the establishment of the Council during the year 2016 (1st January 2016 to 30th June 2016).
Number of Employees by Department and Gender No. of No. of Male Female Department employees on Employees in Employees Employees Establishment Post Administration Department 55 34 11 23 Finance Department 9 6 2 4 Public Infrastructure Department 81 60 60 - Land Use and Planning Department 12 9 7 2 Public Health Department 205 150 148 2 Welfare Department 4 3 - 3 Part Time Employees (Village 27 22 15 7 Councils) Total 393 284 243 41
Female Employees Gender 15%
Male Employees 85%
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Recruitment All the funded vacant posts have to be reported to the Unified Local Government Service Board for approval prior to the recruitment exercise which is carried out by the Local Government Service Commission.
Recruitments/Promotions for the Year 2016 (1st January 2016 to 30th June 2016)
SN Post No. of employees recruited 1 Office Management Assistant 1 2 Field Supervisor (Scavenging) (Roster) 4 3 Driver (HMU) (Roster) 5 4 Confidential Secretary 1 5 Chemical Sprayer Operator 1 6 Welfare Officer 1 7 Safety & Health Officer/Senior Safety & 1 Health Officer
Retirements/ Resignation for the Year 2016 (1st January 2016 to 30th June2016)
SN Post No. of employees retired & resigned 1 Attendant/Senior Attendant at Terre 1 Rouge Village Hall 2 Health Inspector 1 3 Handy Worker Special Class 1 4 Refuse Collector (Roster) 3 5 Village Hall/Sub Hall Attendant at 1 Calebasses Village Hall Total 7
Training and Development
Training and development is a must for any organization to achieve competitiveness and enhance the skills and abilities as well as the overall performance of the workforce. Knowledgeable and well trained personnel would ultimately contribute towards productivity to attain organizational objectives.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
However, due to limited budget, it has not been possible to cater for the training needs of every department. Some of our staff members had the opportunity to take advantage of trainings sponsored by the parent Ministry and other Ministries.
The following officers attended Workshop/Courses as mentioned below:
Workshop/Training Institution Name of Post Held officer/employee
Advance Course in Civil Service College , Miss. Confidential Secretary Effective Office Mazina.B.JOOTUN Mauritius Management Assistant and Supervision for (OMA’s)and Advanced Secretarial Course for Confidential Secretaries
Seminar on Occupational Ministry of Labour Mr. Parama Nanda Field Supervisor Safety and Health Industrial Relations Kistamah KRISTNAMA (Scavenging) (Roster) and Employment
Occupational Safety and Health Mr. Yodhanand JHOREE Information and Training Centre
Training Programme on Civil Service College , Mrs. Kavita Receptionist/Telephonist Customer Service RAGOOMUNDUN Mauritius Excellence
Seminar on Formulation Ministry of Local Mrs. Toolambah Ag. Chief Executive and Implementation of Government NARSINGHEN Strategical Planning on Rural Development and Poverty reduction for Developing Countries
Training Programme on Civil Service College , Mrs. Madvi GUNGADIN Management Support Registry Procedures Officer Mauritius
Writing Effective Minutes Civil Service College , Mrs. Priya BOODHUN Committee Clerk of Meeting Mauritius
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Internal Control Section
To ensure accountability, transparency and sound financial management system, the existence of the Internal Control Section is vital. This makes provisions for checks and balances in our payment system. The Internal Control Officer is answerable to the Chief Executive only. This Section is an independent one and been assigned to take responsibilities without fear or favour. An efficient and effective audit system reflects the vivid image of this Council.
1. With the split of Pamplemousses/Riviere du Rempart District Council, the Internal control system of this council was a weak one due to lack of staffs and internal procedures. Gradually efforts have been made to strengthen the internal procedures and more have still to be done in the future. 2. Any non compliance to the procedures by staffs may entail disciplinary actions. 3. Focus has been made on mileage claims by inspectors, new procedures and books have been designed for better control. 4. Minutes of Committees are now being submitted to Audit Section for approval of payments. 5. Regular site visits are effected to ensure employees are present on site of work. 6. Enhancement on contracts filing by Registry has been initiated upon critical analysis on same made by auditor. 7. The introduction of site Record Book and Return to Store Book have been implemented to ensure excess materials used on site are returned to store. 8. Assets inventory at the District Council and village councils are performed with the collaboration of Assistant Chief Executives. 9. Enforcement of internal controls on regular deposits of cemetery fees has been highlighted by the auditor.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
IT Section
The Information Technology Section, being responsible for all IT related matters of the Council, continues to strive to provide an adequate IT environment conducive for all users to use IT equipment to carry out their day-to-day tasks. Besides, the section fully assumes its role of storing information, protecting information, processing the information, transmitting the information as necessary, and later retrieving information as necessary.
In this globalized world fuelled by the digitization revolution, the introduction of new web- based services is essential. The District Council of Pamplemousses is providing online services and needs to keep pace with the latest technological advents through investment in information technology as well as endowing its staff with the appropriate expertise through capacity building.
With the computerization of all activities at the District Council of Pamplemousses, the IT Section has to cater for matters pertaining to the introduction, development, deployment, maintenance and upgrading of Information Technology Infrastructures and is also called upon to play a vital role in advising the Council on the latest developments in the field.
Under the aegis of the Ministry of Local Government, this Council embarked on the implementation of a GPS/GIS system to monitor vehicles, to geo-reference BLP applications and assist in decision making to approve/reject Building and Land Use Permits, and managing assets of the Council.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
6.2 FINANCE DEPARTMENT
Major Achievements
The Total Income of the Council for the Financial Year January 2016 to June 2016 is Rs 126,462,913 out of which Rs 101,314,439 has been obtained from Government Grant from the Central Government to finance recurrent expenses.
Details of income for period 1st January 2016 to 30 June 2016 Income Amount (Rs) Government Grants 101,314,439.00 Investment Income 643,501.00 Rentals 2,279,550.00 Trade Fees 17,729,665.00 Building and Land Use Permits 2,980,054.00 other Income 1,515,704.00 Total 126,462,913.00
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Total Expenditure of the Council for Financial Year January 2016 to June 2016
EXPENDITURE Amount (Rs) Compensation of Employees 53,250,053.00 Goods & Services 44,099,252.00 Debt on Borrowings 485,100.00 Grants and Subsidies 6,766,408.00 Contribution/Provisions 5,500,000.00 Pensions and Gratuities 7,073,909.00 TOTAL 117,174,722.00
An overall increase in Revenue and Expenditure from Year 2015 to Year January 2016 to June 2016 has been described in the comparison bar chart
Revenue 2015 Jan 16-June 16 Government Grants 165,383,000.00 101,314,439.00 Investment Income 2,461,356.00 643,501.00 Rentals 3,985,750.00 2,279,550.00 Trade Fees 36,071,125.00 17,729,665.00 Building and Land Use Permits 6,199,147.00 2,980,054.00 Other Income 2,820,574.00 1,515,704.00 Total Revenue 216,920,952.00 126,462,913.00
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Expenses 2015 Jan 16-June 16 Compensation of Employees 100,805,590.00 53,250,053.00 Goods & Services 66,119,177.00 44,099,252.00 Debt on Borrowings 1,176,800.00 485,100.00 Grants and Subsidies 13,612,164.00 6,766,408.00 Contribution /Provisions 15,500,000.00 5,500,000.00 Pensions and Gratuities 11,028,517.00 7,073,909.00 Total Expenses 208,242,248 117,174,722
Surplus/(Deficit) for the period 8,678,704.00 9,288,192.00
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
CAPITAL OUTLAY PROJECTS
Capital outlay projects Amount (Rs) Land & Buildings 552,845.00 Vehicles 3,044,225.00 Office Equipment, Furniture & Fittings,Plants 254,957.00 Others 834,497.00 Roads 3,200,116.00 Street Lighting 1,170,820.00 Total 9,057,460.00
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
6.3 LAND USE & PLANNING DEPARTMENT
The Land Use and Planning Department (LUPD) ensured that all developments were carried out in compliance with provisions of the Outline Planning Scheme and other legislations including the Local Government Act, the Town and Country Planning Act, the Planning and Development Act, the Building Control Act, amongst others.
In so doing, the department was responsible for processing the following: - (i) BLP 1 – Construction of buildings for Residential purpose. (ii) BLP 2 - Excision /Subdivision of land among Heirs. (iii) BLP 3 - Construction/Conversion of buildings for Commercial, Industrial/SE (Services, Commercial development by Small Enterprises/Sui Generis e.g. place of worship, scrap yard, petrol filling station, Multipurpose Hall, etc.) (iv) MOT (Permit for use of Engines/electric motors) (v) Outline Planning Permission (OPP).
Several complaints relating to illegal construction and development of land were attended to and non-compliances were prosecuted.
Furthermore, planning views/recommendations were submitted to the following Ministries: (i) Ministry of Housing and Lands (Morcellement Board) with respect to applications for Morcellement Permits (ii) Ministry of Agro Industry and Food Security with regard to applications for Land Conversion Permits. (iii) Ministry of Environment and Sustainable Development in connection with Environment Impact Assessment (EIA) Licences and Preliminary Environmental Report (PER) Approvals.
The department also attended appeal cases lodged before the Environment and Land Use Appeal Tribunal and other Courts of Law.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Approved Approved Number of Still in System with Refusal Set Aside Applications BLP not yet BLP Issued Total process Error received collected modifications
BLP1 496 457 6 463 14 0 17 1 1
BLP2 211 173 6 179 6 0 25 0 1
BLP3 168 107 3 110 6 0 48 2 2
OPP 10 6 0 6 0 0 4 0 0
Total 885 743 15 758 26 0 94 3 4
Percentage 85.65% 2.94% 0.00% 10.62% 0.34% 0.45%
Moreover, the department advised applicants generally on planning issues during pre-application consultation meetings to ensure compliance with the
established procedures pertaining to applications for Building and Land Use Permits.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
6.4 PUBLIC INFRASTRUCTURE DEPARTMENT
The Public Infrastructure Department is headed by the Head, Public Infrastructure Department who is a Civil Engineer and he is assisted in his duties by a Chief Inspector of Works and two Inspector of Works as well as a few skilled and non skilled workers.
The main responsibilities of the Public Infrastructure Department are:
To effect regular maintenance of non-classified roads within the Council’s area. Construction of new roads declared as public within the Council’s area. Provision and maintenance of street lighting along Highways, classified and non classified roads as well as lighting of football grounds, volleyball pitches and other Council’s buildings. Maintenance of District Council buildings including Village Halls, Sports Grounds and Complexes, Children Playgrounds, Multi-purpose Halls, Public Markets, Cemeteries among others. Management and maintenance of Council’s fleet of vehicles. Provision, fixing and maintenance of street and village name plates. Construction and maintenance of drains along non-classified roads. Supervision of civil engineering projects undertaken by in-house labour and contractors. Processing of Building and Land Use Permits. Construction and maintenance of Non Classified Roads. Providing advice to the Council on engineering matters and the implementation and application of relevant legislations including the Roads Act, the Building Act and the Local Government Act.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
List of Projects implemented during Year 2016
1. Construction of new roads and resurfacing works of approximately 3.2 km to a tune of Rs 6 M.
2. Maintenance of existing roads of about 800 m – cleaning, patching works and road marking.
3. Provision of about 850 tons of crusher run.
4. Approximately 2.2 km of new roads were declared public.
5. Repairs and maintenance of existing 4,000 street lanterns.
6. Fixing of 200 new lanterns in villages including in newly created morcellement and cemeteries for shabe barat.
7. Construction of 200 m of absorption drains to alleviate flooding problems within the villages.
8. Fixing of new Children Play Equipment on six sites.
9. Fencing of Children Play Equipment at six sites.
10. Construction of new office space at Pamplemousses District Council.
11. Lighting of football grounds at Ville Bague, Terre Rouge, Notre Dame, Long Mountain.
12. Fixing of aluminium openings at Le Hochet Village Council building.
13. Upgrading of Bois Marchand cremation ground.
14. Construction of office and toilet at Grande Rosalie.
15. Cleaning of drain and absorption drain in village council area.
16. Fixing of 100 new poles for lighting network.
17. Maintenance and upgrading of sixteen village council buildings.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
6.5 PUBLIC HEALTH DEPARTMENT
REPORT FOR THE PERIOD JANUARY 2016 TO JUNE 2016
The Public Health Department has an important role to play in the promotion of public health by the maintenance of a healthy environment and by providing certain protection against diseases. The responsibilities, as outlined under section 50(2) of the Local Government Act 2011, of the health department are as follows: Providing scavenging services and cleansing of roads and public places. Cleansing of watercourses, drains and canals. Dealing with problems of wastelands. Issue of trade fee for commercial, industrial, professional and other related activities. Provision and regulation of public markets and fairs. Management and maintenance of cemeteries and crematoria. Maintenance of traffic centers and public toilets. Attending complaints from public and taking appropriate legal action, etc.
A. Scavenging Service One of the main statutory duties is to provide scavenging service which contributes enormously in the promotion of good health and sound environment (section 59 and 60 of LGA 2011). The District Council provides a weekly refuse collection in-house service in 13 villages and services of private contractors are hired in 3 villages (Triolet, Baie du Tombeau and Le Hochet). Furthermore, 2 coastal villages, namely Pointe aux Piments and Trou aux Biches, are under the direct supervision of the Ministry of Local Government. Waste which are collected are either disposed at the transfer stations of Poudre d’Or village or at Roche Bois. The logistics are as follows:
No. of Refuse Field Handy Health No. of scavenging Year Collector Supervisor Drivers worker Inspector Site Lorries
2014 112 8 10 7 7 14 10
2015 101 12 10 7 7 14 11
2016 (Jan to June) 101 12 11 7 7 14 11
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
2014 2015 2016 (Jan to June)
Quantity of waste 28,840 29,275 14,523 collected / tons
No. of trips 10,715 10,990 5,460
14,523 tons of wastes have been collected in 2016 (Jan to June) from 42,500 household including commercial units.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
B. Cleaning of Wastelands It is council’s policy to carry out frequent surveys of all wastelands found within the limits of its area and to take appropriate action against the identified owners. Unfortunately, Council does not have a cadastral database for owners of land. This explains the large number of wastelands of about 1000 in residential agglomeration.
About 112 wastelands were cleaned within our jurisdiction for the period January 2016 to June 2016.
C. Herbicide spraying Spraying of herbicide was effected along all public roads (except classified roads) in the following villages: Morc. St. Andre, Congomah, Long Mountain, Plaine des Papayes, Notre Dame, Ville Bague, Terre Rouge, Arsenal and Pamplemousses. It would be worth noting that there are only two Herbicides Sprayers to serve the inhabitants within our jurisdiction.
D. Lopping of branches Lopping of branches was effected in all public roads except classified roads of the following villages: Creve Coeur, Plaine des Papayes, Ville Bague, Terre Rouge, Arsenal, Calebasses, Long Mountain.
E. Cleaning of rivers, canals and drains 26,895 metres of drains, canals, rivulets and rivers were cleaned with in-house labour and outsourcing services.
In house Outsourcing Total/m
Type of water Length of water course course cleaned/m
Open drains 4700 6650 11350
Covered drains - 4995 4995
Canals 3800 3800
Rivulets 300 3300 3600
Rivers 400 2750 3150
Total 26,895 m
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
F. Trade Fee The issue of trade fee (section 122(2) of LGA 2011) is another function of the Public Health Department. There are presently 14,517 economic operators in our jurisdiction. 319 new trade fees issued for the period January 2016 to June 2016 amounting to Rs 813,250 was collected from the economic operators.
G. Market and Fairs Several squads have been organised for the control of illegal hawkers at Triolet Market, Pamplemousses market & SSRN Traffic Centre and the operations were successful.
Stall fees collected: Triolet Market – Rs. 533,600
Pamplemousses Market - Rs. 480,000
SSRN Traffic Centre- Rs 126,800
TOTAL: Rs 1,140,400
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
H. Cemeteries and Crematorium
This council manages the following cemeteries and crematorium (Section 50(2g) of LGA 2011):
Cemeteries Extent No. of Burial effected
Bois Marchand Cemetery 70 Acres 247
Old Cholera Cemetery (Pamplemousses) 3 Acres 19
Grande Rosalie Cemetery 3 Acres Nil
Plaine des Papayes Cemetery 3 Acres 41
Late night burial is effected (up to 10 pm) in all cemeteries at the ease of the inhabitants.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Crematoriums (a) 41 incinerations were effected in Triolet crematorium. The details are as follows:
SN MONTH NO. OF INCINERATIONS
1 January 2016 8
2 February 2016 7
3 March 2016 5
4 April 2016 6
5 May 2016 10
6 June 2016 5
Total 41
(b) Another crematorium was inaugurated at Bois Marchand Cemetery on 29 June 2017 and up to 30 June 2017, no incineration was effected.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
I. Other issues
1. Wastes were removed from illegal dumps at Canton Nancy, Pamplemousses, and Royal Road, Notre Dame near Bhaget Lane which constitute an eyeshore. The cleaning work was carried out in context of Embellishment and Greening Mauritius.
2. Rodent Control The following activities were also carried out in the context of Rodent Control:
Sensitisation campaigns were carried out in order to reduce proliferation of rodents and mosquitoes by distribution of flyers. Placement of baits and monitoring Lopping of branches Cleaning of wastelands
3. Clean-up campaigns including bulky waste collection campaigns in the context of World Environment Day were carried out in the month of June 2017. The details are as follows:
SN VILLAGE DATE ACTIVITIES CARRIED OUT
1 Trou aux Biches 05.06.2016 Clean up campaign
Bulky waste collection
2 Baie du Tombeau 12.06.2016 & Cleaning of waste lands and 19.06.2016 carting away of waste generated
3 Terre Rouge 05.06.2016 Clean up campaign, lopping of branches, cleaning of road sides with bob cat
4 Pamplemousses 04.06.2016 Cleaning of canal and carting away of waste
5 Notre Dame 19.06.2016 Clean up campaign
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
6.6 WELFARE DEPARTMENT
The Welfare Department is one of the main departments of the Council and it comprises of Principal Welfare Officer, Welfare Officers, Handy Workers, Groundsmen and one Pre- Primary school teachers at Calebasses.
The Department operates with a community and voluntary approach, in close collaboration with the other departments of the District Council.
The Welfare Department functions to ensure that efficient services and facilities are made accessible to all villagers of the District, to promote socio- economic, cultural and environmental wellbeing of the local community, to enhance welfare of the vulnerable groups and improve quality of life.
In spite of the very limited personnel, the Welfare Department spare no effort to organise the below listed sports, social and cultural activities:
1. 181st Celebration of Abolition of Slavery A wreath laying ceremony was organised by the Council to commemorate the 181st anniversary of the abolition of slavery on 1st February 2016 at Pamplemousses as from 09.00 hrs at Bassin des Esclaves – CAB Office and 09.30 hrs at Marché des Esclaves – Premises of District Council of Pamplemousses.
2. Reception in Honour of HSC Laureates 2015
The Council organised an annual reception to honour HSC Laureates of 2015 where the five laureates were compensated with a bouquet, a crystal shield and cheque of Rs. 5,000 each. The function was scheduled on Friday 25 March 2016 as from 13.00 hrs at the Rabindranath Tagore Institute, Ilot, consisting of some 200 persons, amidst eminent personalities of the constituencies.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
3. Independence Day Celebration
The District Council of Pamplemousses & Village Council of Congomah in collaboration with the Ministry of Arts & Culture hosted a Cultural Programme in the context of 48th Anniversary of Independence Day on Sunday 24 April 2016 as from 13.00 hrs near Congomah Volleyball pitch. Several eminent personalities including some 300 persons graced this function.
4. Operation of LPG (Fired Human Crematorium Furnace) incinerator at Bois Marchand, Terre Rouge
In order to mark the operation of the incinerator, the District Council of Pamplemousses organised a religious Ceremony on Wednesday 29th June 2016 and in this connection an inaugural plate was unveiled by the Honourable Soodesh Satkam Callichurn, Minister of Labour, Industrial Relations, Employment and Training in the presence of other eminent personalities of the region and some 50 guests were invited.
5. Music day Celebration
The District Council of Pamplemousses organised a cultural programme at Swan Football Ground, Baie du Tombeau, on Sunday 26 June 2016 from 14.00 hrs to 18.00 hrs to celebrate music day.
The under mentioned are on the pipelines:
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
7. INTERNATIONAL RELATIONS
Twinning Programme with Grand Anse Praslin, Seychelles
Sister relationship has been established with the Council of Grand Anse Praslin of Seychelles and the twinning protocol was signed on 21 October 2014 at Jalsa Beach Hotel, Poste La Fayette.
The Council is still awaiting an invitation from the Council of Grand Anse Praslin for the signature of the return twinning protocol.
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
8. FINANCIAL STATEMENTS
Following the implementation of the Programme-Based Budgeting, the financial discipline of the Council had changed considerably and brought efficiency as well as promoted good governance.
The PBB organized the Council’s functions into a set of coherent programmes as follows: Programme 1: Policy and Management of the Council Programme 2:Provision and Maintenance of Community Based Amenities Programme 3:Development control within the Council’s Area Programme 4: Sound and Healthy Conditions in the Council’s Area Programme 5:Promotion of Sports, Welfare, Education and Cultural Development
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
8.1 STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2016
Jan 16 -Jun Notes 2015 16 Rs Rs ASSETS Current Assets
Cash & Cash Equivalents 69,332,261 74,911,228
Inventories 1.02 850,861 902,328
Receivables 3.00 6,753,273 7,153,829
76,936,394 82,967,385 Non Current Assets
Investments 30,000,000 30,000,000 Property,Plant and Equipment 2.00 208,845,161 217,902,621
238,845,161 247,902,621
Total Assets 315,781,555 330,870,006
LIABILITIES
Current Liabilities
Payables '4.00 19,758,266 25,914,541
Advance Grant in Aid 10,104,820 -
Deposits 6,021,639 6,072,012
35,884,725 31,986,553
Non Current Liabilities
Long Term borrowings 5.00 21,354,000 20,766,000
Long Term provisions 42,275,896 46,642,847
Passages 6,429,627 6,429,627
Other Balances 1,033,735 2,416,939
71,093,258 76,255,413
Total Liabilities 106,977,983 108,241,966
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
Net Assets 208,803,571 222,628,040
NET ASSETS/EQUITY
Reserves 197,680,057 206,780,983
Accumulated Deficit 11,123,514 15,847,057
Total net assets/equity 208,803,571 222,628,040
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
8.2 STATEMENT OF FINANCIAL PERFORMANCE FOR THE SIX MONTHS ENDED 30 JUNE 2016
2015 Jan 16-Jun 16 Rs Rs
INCOME
165,383,000 Government Grants 101,314,439
2,461,356 Investment Income 1.04 643,501
3,985,750 Rentals 1.04 2,279,550
36,071,125 Trade Fees 17,729,665
6,199,147 Building and Land Use Permits 2,980,054
2,820,574 Other Income 1,515,704
216,920,952 126,462,913
EXPENDITURE
100,805,590 Compensation of Employees 6 53,250,053
66,119,177 Goods & Services 44,099,252
1,176,800 Debt on Borrowings 485,100
13,612,164 Grants and Subsidies 6,766,408
15,500,000 Contribution /Provisions 1.05 5,500,000
11,028,517 Pensions and Gratuities 7,073,909
208,242,248 117,174,722
Surplus For The Year/Six 8,678,704 months 9,288,192
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
8.3 STATEMENT OF CASH FLOWS FOR THE SIX MONTHS ENDED 30 JUNE 2016
01 January 16 Note to 30 June 16 2015 Rs Rs Rs
CASH FLOW FROM OPERATING ACTIVITIES
165,383,000 Cash received from Grants-In-Aid 91,209,619
36,071,125 Cash received from Trade Fees 17,728,955
15,165,462 Cash received from other sources 7,483,080
216,619,587 116,421,655
(76,366,121) Cash payments to Suppliers/Contractors (53,921,495)
(15,023,896) Cash payments to Councillors/Pensioners (2,390,478)
(101,828,746) Cash paid to and on behalf of employees (53,155,132)
Net cash generated from Operating 23,400,824 Activities 6,954,549
RETURNS ON INVESTMENT AND SERVICING OF FINANCE
2,559,601 Interest received on Investment 94,253
(1,176,800) Interest paid on Loan (485,100)
Net Cash absorbed in R.O.I and 1,382,801 S.O.F (390,847)
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
INVESTING ACTIVITIES
(30,000,000) Investments -
15,000,000 Investment Recashed -
(13,935,206) Payments to increase Capital Outlay (7,341,549)
874,245 Refund of Advances 579,992
(2,462,105) Car Loan to Employees -
Net Cash absorbed in Investing (30,523,066) Activities (6,761,556)
FINANCING ACTIVITIES
35,009,451 Government Grants Received 6,364,821
(2,476,000) Redemption of Loans (588,000)
Net Cash generated from Financing 32,533,451 Activities 5,776,821
Increase in Cash and Cash 26,794,010 equivalents 5,578,967
Movement in Cash and Cash Equivalents Cash & Cash Equivalents as at 01 42,538,251 January 69,332,261
26,794,010 Increase in Cash and Cash equivalents 5,578,967 Cash & Cash Equivalents as at 31 69,332,261 December/30 June 74,911,228
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
8.4 NOTES TO THE ACCOUNTS
1.00 ACCOUNTING POLICIES
1.01 The Accounts have been prepared on a historical cost basis
1.02 Stock has been valued on weighted average cost basis.
1.03 No depreciation is charged in the Accounts
1.04 All income have been dealt with on a cash basis except for Market Fees and Investment Income.
1.05 Contribution to Funds/Provisions include the followings:-
(a) Provision for Renewal of tipper lorries A provision of Rs 4 M has been made for the replacement of scavenging lorries which have already reached their lifetime.
(b) Sick Leaves,Vacation leaves and Passages A total provision of Rs 1.5M has been made in the Accounts for payment of sick leaves, Vacation leaves and passages accrued for the six months.
2 PROPERTY,PLANT AND EQUIPMENT
Amended Balance Balance Additions/ '@ Disposals / '@ Acquisitions 01 January Written off 30 June 2016 Rs. 2016 Rs. Rs. Rs. 2.01 Capital Outlay Schedule Land & Buildings 102,201,035 552,845 - 102,753,880 - - Vehicles 26,805,960 3,044,225 - 29,850,185 - - Office Equipment, Furniture & Fittings 6,385,062 254,957 - 6,640,019 - - Computers - - - - Plant & Equipments 383,510 383,510 - - Donated Assets 28,363,278 28,363,278 - - Others 11,659,553 834,497 - 12,494,050
175,798,398 4,686,524 - 180,484,922
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
NOTES TO THE ACCOUNTS(Ctnd)
2.02 Other Long Term Outlay Schedule Roads 19,423,497 3,200,116 - 22,623,613 - - Drains & Bridges 8,750,986 - 8,750,986 - - Street Lighting 4,872,280 1,170,820 6,043,100 - - Donated Assets - - - - Others - -
33,046,763 4,370,936 - 37,417,699
3.00 RECEIVABLES Gross Provision Net Amount Rs Rs Rs
Car Loan 3,738,376 3,738,376 Market & Fairs 3,280,150 1,000,000 2,280,150 LDF Grants receivable - Accrued Interest 754,508 754,508 Advances 123,469 123,469 Others- 251,020 251,020 Others-Deduction Payroll Dec 15 6,306 6,306 8,153,829 1,000,000 7,153,829
4.00 PAYABLES
Rs
Creditors-Capital Projects 3,891,316 Income received in advance 1,028,774 Sundry Creditors 20,678,282
Other Creditors 316,168
25,914,541
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
NOTES TO THE ACCOUNTS(Ctnd)
5.00 LOANS Balance Balance '@ Interest Refund Capital '@ 01 January Payment Rs. 30 June 2016 2016 Rs. Rs. Rs.
Long Term Loan 21,354,000 588,000 485,100 20,766,000.00
6.00 STAFF COSTS Rs Salaries & Wages 34,369,559 Bonus 7,350 Travelling 4,542,395 Overtime 2,676,191 Uniforms 1,607,156 Passages 1,101,718 Sick Leave 512,313 Others 8,433,371
53,250,053
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The District Council of Pamplemousses - Annual Report 1st January 2016 – 30th June 2016
9. FUTURE PROJECTS
The Council contemplates to embark on the following projects in the forthcoming years subject to unavailability of funds:
1) Construction of new headquarters of the District Council at Calebasses. 2) Upgrading of existing village halls. 3) Construction of new roads, drains and resurfacing of roads. 4) Renewal of fleet of vehicles. 5) Construction of sports complexes and futsals. 6) Upgrading of existing cremation grounds 7) Replacement of lighting system by led lights. 8) Renovation of children playgrounds and uplifting of green spaces. 9) Trees plantation campaign. 10) Upgrading of Bois Marchand Cemetery. 11) Lighting of football grounds, volleyball pitches and petangue courts. 12) Construction of village hall and multipurpose complex at Trou aux Biches
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