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Office Manual Part-Iv [Volume – Iii] DEFENCE ACCOUNTS DEPARTMENT OFFICE MANUAL PART-IV [VOLUME – III] REVISED EDITION 2014 ISSUED UNDER THE AUTHORITY OF CONTROLLER GENERAL OF DEFENCE ACCOUNTS NEW DELHI Revision of O.M. Part-IV Vol.-III (i) 1931 (ii) 1972 (iii) 2006 © DAD/CGDA Printed by CGDA New Delhi Disclaimer: The Manual is intended for guidance of officers and staff of the Department and should not be quoted in correspondence with offices outside the Department. Nothing in this will be held to supercede any standing rule or order of Government of India with which it may be at variance. PREFACE 1. This Manual contains detailed and updated instructions for the conduct and disposal of the work, dealt with in the Office of the PCDA (P) Allahabad. 2. This Manual is a Departmental publication. The instructions contained in the Manual are supplementary to the Rules in the Civil and Defence Audit and Account Code, Civil Service Regulations, CCS (P) Rules 1972, Pension and Financial Regulations, etc. 3. The detailed functions of different sections of PCDA (P) Allahabad are covered in Volumes I to V of this Manual. 4. Any additions or alterations which may be necessary to the Manual will be notified periodically by the PCDA (P) Allahabad with the prior approval of the CGDA. The provisions contained in this Manual should be in conformity with the existing provisions of Office Manual Part I and Office Manual Part II and their amendments, if any from time to time. 5. This Edition supersedes the 2006 Edition. Place : New Delhi (Vandana Srivastava) Dated : Controller General of Defence Accounts CHAPTER-I Duties 1. This Section deals with all types of pension/gratuity claims of all permanent Regular Commissioned officers of the Army, AMC, MNS, ADC, RVC and non-regular Commissioned Officers viz. EC, SSC, TC and SSRC, Territorial Army and their families as indicated below:- (i) Retiring pension. (ii) Disability pension. (iii) Invalid pension. (iv) War injury pension. (v) Disability re-assessment. (vi) Compensation in lieu of Disability/War Injury Element. (vii) Ordinary family pension including Joint Notification in old cases (viii) Special Family pension. (ix) Dependant pension. (x) Liberalized family pension. (xi) Dependant pension (Liberalized) (xii) Ex-gratia lump sum compensation. (xiii) Commutation of pension. (xiv) Restoration of commuted portion of pension to permanent absorbees who have opted for 100% of pro-rata pension. (xv) Ex-gratia to cadets. (xvi) Gratuities (Retirement, Retiring, Invalid and Death.) (xvii) Rendering of Audit report in Disciplinary cases for pensionary benefit purpose (xviii) Grant/continuation of gallantry decorations allowance. (xix) Revision of all types of pensionary awards under various Pay Commission as per letters issued by Government from time to time. (xx) Grant/ revision of family pension in respect of State Forces pensioners (commissioned officers as well as PBORs). (xxi) Issue of audit report/ assessment memo regarding counting of pre-commissioned service towards ICOs. Pension. Note:1 All cases of grant of Terminal gratuity to non-regular commissioned officers of the three services (including those of the Military Nursing service) are dealt with by their respective Pay Audit Officers. Note:2 Claims in respect of Military Nursing Service (Local) and NCC whole time Commissioned Officers are dealt with in G-1/ Civil Section. (xxii) Sanction and notification of all pensionary awards in respect of officers of the Navy and Air Force who retired or died while in service prior to 01.11.1985. (xxiii) Revision of all types of pensionary awards in respect of officers of the Navy and Air force who retired/died while in service prior to 01.11.1985 (xxiv) Consolidation of pension under Government of India, Ministry of Personnel (PP&G), Deptt. of Pension letter No. 2(1)/87-P&PW(PIC) dt. 8.3.88 read with OM No. 38/38/02-P & PW dt. 23.04.2003 in respect of pensioners who are in receipt of two pensions. (xxv) Claims of authorization of One Time Increase under Government of India, Ministry of Defence letter No. 1(2)/92/D(Pen/Sers) dt 16.3.92, 1(3)/93/D(Pen/Sers) dt 25-2-94 and PC to F.1(3/93)D (Pen /Sers) dated 27.3.97 in respect of pensioners who retired prior to 1.1.1986 and issue of clarifications, if any, thereon. Distribution of work 2. The work in this Section is distributed amongst the following groups:- (i) Administration (Coordination Group) (ii) Technical. (iii) Operative Groups (iv) Typing and Dispatch Group The function of these groups are as under: (i) Administration (Coordination Group)- This group is responsible for - (a) administration of the section in general, (b) receives and distributes the claims, letters, Fax/e-mail, etc. amongst the various groups, (c) arrange the dispatch of claims, letters, punching medium, etc. (d) maintains centrally various reports/returns/registers and other relevant statistical data pertaining to this Section. (ii) Technical Group- This group- (a) examines the rules and orders issued by the competent authorities from time to time on the pension/gratuity matters relating to the Commissioned Officers of the Army (including MNS) and brings these to the notice of the various groups in the Section, through the medium of Section Orders which bear serial number commencing with (1) for each calendar year, (b) examines and offer its comments on Office Notes, etc put up by various groups for the ruling of the Group Officer/ Jt. CDA/ CDA/ PCDA(P), (c) maintains a Master Note Book of all the order pertaining to the pension/gratuity matters relating to Commissioned Officers of the Army(including MNS), (d) obtains ruling from authorities concerned on points of doubt in application of orders and tender advice to higher administrative authorities on Pension/Gratuity matters relating to Commissioned Officers of the Army(including MNS), (e) maintains subject files duly cross referenced with connected files, (f) ensures uniformity in application of rules and orders relating to pension/gratuity matters, (g) reviews the working of the various groups of the Section with a view to ensuring proper functioning, effecting simplification of procedure and improvement of efficiency (h) vetting of draft Government letters relating to pension/gratuity matters in respect of commissioned officers of the Army (including MNS) and (i) Assessment of former service in respect of Commissioned officers still in service (iii) Operative Groups- These groups deal with all matters connected with the grant of retiring/disability/war injury pension and Commutation thereof in respect of officers covered by the alphabets allotted to them. Family and dependant's pension claims are dealt with in the groups specified for the same and are not dealt with by the groups dealing with retiring and disability pension. Grant of family pension in respect of State Force pensioners of Non-ISF and other matters of state forces. The operative groups also deal with all complaints received from VIP, Ministries and CGDA etc. relating to grant of above pensions including those of Defence Pension Adalat cases. (iv) Typing and Dispatch Group (a) Numbering of PPOs issued manually (b) Typing, and comparing of PPOs (c) Issue of duplicate PPOs (d) Dispatch of PPO to PDAs and pensioners CHAPTER-II RETIRING PENSION AND GRATUITY CLAIM OF COMMISSIONED OFFICERS. 3. All permanent regular commissioned officers of the Army including those of the Military Nursing Services and Territorial Army and Non-Regular Commissioned Officers viz. EC, SSC, TC and SSRC are eligible for pension under the relevant Armed Force Pension Regulations except where specifically provided otherwise vide Regn. 2 PRA Part-I (2008). Circumstances in which retiring pension claims arise 4. The claims on account of pensionary benefits in respect of the permanent Regular Commissioned officers arise in the following circumstances: - (i) On transfer to the pension establishment on reaching the prescribed age limit for compulsory retirement:- in this event a retiring pension/gratuity is granted as admissible under rules. (ii) On retiring from service after completing the minimum period of qualifying service prescribed in Regn. 34 PRA Part-I (2008) for pension/gratuity:- in this event he is eligible to a retiring pension/gratuity as admissible under rules. (iii) On being cashiered, dismissed, removed, or called upon to retire:- in this event, the officer is granted pension/gratuity at a rate, not exceeding that for which he would have otherwise qualified, which will be sanctioned by the President at his discretion under Regn, 29, PRA Part-I (2008) read with Ministry of Defence letter No. 12(6)/95/D (Pens/Sers)dated 9.6.1999. (iv) On retirement from military service on account of a disability which is attributable to or aggravated by such service and is assessed at 20 per cent or over:- In this event, the Officer is eligible to disability pension consisting of a service element and a disability element in accordance with the provisions of Regn. 81, PRA Part-I (2008). (v) On retirement from military service on account of a disability which is neither attributable to nor aggravated by such service or which though attributable to or aggravated by military service is assessed at less than 20 percent:- in this event he is eligible to an invalid pension/gratuity as admissible under Regn. 58,PRA, Part-I (2008) 5. It should be noted that unless otherwise specified all claims to pension/gratuity are to be regulated by the rules in force at the time when the Commissioned Officer becomes non-effective and is discharged from the Army service vide Regn. 2(b) PRA Part-I (2008). Provisional Pension 6. (a) (i) An individual against whom any disciplinary proceedings under the Army Act-1950 or judicial proceedings are pending / instituted may, on his retirement/ release/discharge/invalidment, be authorized by the Principal Controller of Defence Accounts (Pensions), a provisional pension not exceeding the maximum pension which would have been admissible to him on the basis of the qualifying service upto the date of retirement/ release/ discharge/invalidment, or if he was under suspension on the date of retirement/ release /discharge/invalidment, upto the date immediately preceding the date on which he was placed under suspension.
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