Ical and Address Book Basics USF College of Education Laptop Initiative EDU 252, Email: [email protected]

iCal and Address Book Basics USF College of Education Laptop Initiative EDU 252, Email: [email protected] http://fcit.usf.edu/laptop With iCal, you can easily keep track of all your appointments and to do items. You can also easily subscribe to other calendars (such as the Laptop Lounge training calendar), which will free you from having to reenter all of that information, saving you a lot of time. Address Book makes it easy to keep your contacts organized. You can enter all kinds of information about your contacts, and even include a picture. Because these are system applications, they work well with each other and with other applications such as Mail and iChat. This makes communicating with your contacts a breeze! iCal 2. Switch to Day view by clicking Alarm pop-up menu, then set your Creating A New Calendar on the Day button. preferences from the menus that iCal ships with two default calendars, 3. Click and drag to select a time appear. Home and Work. You can add more span calendars to reflect the different areas of corresponding to Shared Calendars your life. To add a new calendar: the start and end A great feature of iCal is the ability 1. Click on the Add (+) button at the time of your new to connect to Shared calendars that bottom of the calendar window or event. have been created by someone else, double click on the white area 4. Open the Info or ones that are available on the below the list of calendars. You sidebar (click the Apple website (Movie Times, Sports can also choose File > New "i" button if it's not displayed). Schedules, etc.). Calendar. 5. Click the New Event text to 2. You can then enter a name for your display the text box and type a To connect to a shared calendar, you new calendar and press return to name for your event (like can click on a hyperlink if it is add it to the list. Seminar, Apple Training, or available on a website, or you can Study Time). connet to it from within iCal by You can easily rename calendars by 6. To set the location, click the choosing Calendar > Subscribe. double clicking on their name in the list Location text and type where You would then enter the address and typing a new name. You can also you need to be at that time. where the shared calendar is hosted change the order of calendars by 7. Click the hour, minute, and time and click on Subscribe. dragging and dropping the calendar to a of day fields next to "from" and new location in the calendars list. To "to," and schedule the times that You can also share your calendar delete a calendar, select it and then press the event starts and ends. using your .Mac account. To share a the Delete key on your keyboard. If you 8. If you're scheduling a recurring calendar you have created: want to hide a calendar (if your view event, choose an interval from 1. Choose Calendar, Publish. gets too cluttered), you can remove the the Repeat pop-up menu. 2. Select .Mac from the pulldown check mark next to its name in the 9. If you'd like to list who's menu at the top of the dialog calendar list to hide it. You can also attending, click None next to box. change the view in the main window so "attendees" and type out the 3. Select the options for the shared that you can view your calendar by day, guest list (see “Invitations and calendar (such as whether you week, or year by clicking on one of the Tracking” below) . want it to be updated buttons at the bottom of the main 10. If you accidentally chose the automatically or not). window. wrong calendar (for example, 4. Click on Publish. you selected Work, but your 5. A dialog box will come up doctor's appointment should be showing you two web addresses: in Home), choose the right one the first is the address used to Adding Events and To Dos from the Calendar pop-up subscribe to the calendar, while To schedule an event, such as a new menu. the second address is where your appointment or meeting: calendar can be accessed on the 1. Select a calendar from the If you want to be reminded of your Web for viewing. Calendars list. upcoming event, choose the type of 6. You can click on the Send Email notification you want from the to send an email invitation to Last Updated: 9/15/05 people you want to connect to Address Book 2. To add a person to the group, this calendar. Adding Contacts drag the person's name from the Setting up a new contact is easy: Name column to the group You can unpublish a calendar by 1. Open Address Book and choose name. selecting it and choosing Calendar > File > New Card. A new card is 3. To remove a person, select the Unpublish. created with empty fields for the person's name and choose Edit person's information. If one of > Remove From Group. You Invitations and Tracking the fields doesn't apply, simply can choose to remove the person One of the most useful features of skip it, and it will not be shown from the group or remove the iCal is the ability to designate people in the completed card. person from Address Book. you want to participate in an event. 2. Add the contact information you This is done by clicking on none in like to the fields. Press Tab to Adding the USF Address Book the Attendees field of the Info move from field to field. To USF maintains an online directory of sidebar. When you begin typing the enter a two-line street address, names and email addresses that can first letter of an email address, iCal press Return and add additional be accessed directly through Address will pull up some addresses from address lines. (You can add Book. To access the USF email your Address Book. iCal will use additional lines only to the directory from within Address Book, Mail to send an invitation email to address field.) do the following: the people you designate as 3. To add more fields, such as for 1. Open Address Book. attendees. They can then click on a additional phone or fax 2. Open Preferences under the link included with this email to numbers, click the Add (+) Address Book menu. confirm that they will attend. iCal button next to a field name. To 3. Click on LDAP will track who has responded to your add other fields, such as 4. Click the + symbol at the bottom invitation and mark it accordingly by Birthday, Job Title, or of the screen to add an LDAP changing the icon that appears next Nickname, from the Card server. to the person’s name. menu, select Add Field and 5. Enter the following information: choose from the list. Server: ldap.acomp.usf.edu Printing Calendars 4. When you're done entering Search Base: 0=usf.edu To print a calendar: information, click the Edit Port: 389 1. Chose File > Print. button to view the finished card. Scope: Subtree 2. Choose the printed layout you'd 6. Click on Save. like to use from the View pop- You can also add a picture to each up menu. contact: You can only access the directory 3. To print out all the events and 1. Select the person's card in while you are at USF. To Do items shown in the Address Book and click Edit. current view, choose "List." 2. Double-click the picture area. Tips and Tricks 4. Choose a date range to print out 3. Click Choose and locate a Large Type: This feature allows from the Starts and Ends pop-up picture to use. You can also drag you view phone numbers in large menus. an image to the picture area, or type to make them easier to see 5. Select the checkbox next to the if you have an iSight connected while dialing. Select the name of the calendars you want to print. By to your computer, you can take a person whose number you want to default, the calendars that are video snapshot to use as a see, then click the label (such as currently selected in the main picture. "work") next to the number and iCal window will be printed. choose Large Type from the pop-up Selecting or deselecting Grouping Contacts menu. This pop-up menu does not calendars here does not affect A group will save you a lot of time appear when you are editing a card. what's checked in the main by allowing you to send email to Click any key to stop displaying it. calendar view, it only affects several people by typing just the what is printed. If you select a group name in Mail, instead of Maps: You can usually get more calendar group, all calendars in having to manually enter each options when you control click on a the group are printed. address. field label in Address Book. One of 6. Make your other choices from 1. Choose File > New Group and those actions, which is available in the Options section at the enter a name for the new group the Address field, is Map Of. When bottom of the window, then in the Group column. You can you select this option, Address Book click Continue.

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