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7:00 Pm Council Chamber, Orillia City Centre CITY OF ORILLIA Regular Council Meeting Monday, February 8, 2016 - 7:00 p.m. Council Chamber, Orillia City Centre A G E N D A Page Call to Order O Canada Moment of Silence Approval of Agenda Disclosure of Interest Presentation 11 1. Mayor Clarke, assisted by Councillors Cipolla and Emond and Deborah Watson, Chair of the Recreation Advisory Committee, will present the 2015 Athlete of the Year trophy. File: M08-GEN Deputations 13 - 37 1. Pete Bowen, Scott Weiler and Ashlyn Barnes-Stewart will speak to Council regarding the Sunshine Initiative and report on its future plans. File: A01-GEN 39 - 49 2. Jill Dunlop, Experiential Learning Liaison, Georgian College, Hayley Miskiw and Ashley Bar (students from the Community Justice Services and Protection Security and Investigations Programs) will present their findings and recommendations regarding their recent graffiti project. Minutes - January 18, 2016 Public Meeting re Planning Matter - January 18, 2016 Council Correspondence 51 - 54 1. Association of Municipalities of Ontario - re 2016 AMO Annual Conference, August 14 - 17, 2016. File: A01-AMO Page 1 of 121 Page 55 - 58 2. Town of Goderich - re 2016 OSUM Annual Conference and Trade Show, May 4 - 5, 2016. File: A01-GEN 59 - 60 3. Waste Management Advisory Committee - re Requesting Council's support with respect to disposable diapers and sanitary waste products. File: C12-WMAC (Councillor Lauer pulled from the January 22, 2016 Council Information Package) 61 - 63 4. Town of Aurora - re Requesting support of its resolution regarding the jurisdiction of the Ontario Municipal Board. File: C10-GEN Reports 65 - 69 1. Report Number 2016-2 of Council Committee. 1. THAT the confidential report dated January 22, 2016 from the Commemorative Awards Committee regarding the selection of recipients for the Order of Orillia be received as information. 2. THAT as recommended in the confidential report dated January 27, 2016 from the Development Services Department regarding the former Huronia Regional Centre property, Option 1 be adopted. 3. THAT as recommended in the confidential report dated January 25, 2016 from the Boards and Committees Selection Panel, Council appoint the following members to the Environmental Advisory Committee for a partial term to expire November 30, 2018: • Marco Campana • Kelly Clune • Michael Williams • Jeff Cole • Bob Bowles • Tyler Hunt AND THAT Councillor Tim Lauer be appointed as the Council representative for the remainder of this term of Council. 4. THAT as recommended in the confidential report dated January 25, 2016 from the Boards and Committees Selection Panel, Council appoint Michael Smit to the Waste Management Advisory Committee for a partial term to expire November 30, 2018. 5. THAT the report dated January 22, 2016 from the Development Services Department regarding the delegated authority exercised for real estate matters in 2015 be received as information. 6. THAT the report dated January 18, 2016 from the Public Works Department regarding reducing the speed limit on Alexander Drive be Page 2 of 121 Page received as information. 7. THAT as recommended in the report dated January 21, 2016 from the Public Works Department, Arnott Construction Limited be awarded Contract RWS-14-28, Reconstruction of Fittons Road from Tallwood Drive to Bay Street, for the tendered sum of $1,253,700 plus HST; AND THAT the Mayor and Clerk be authorized to execute an agreement with Arnott Construction Limited for Contract RWS-14-28, Reconstruction of Fittons Road from Tallwood Drive to Bay Street; AND THAT the overall budget allocation for this project be decreased from $1,800,000 to $1,441,000 with $114,000 returned to the Gas Tax Reserve and $245,000 returned to the Water and Wastewater Reserve; AND THAT Arnott Construction Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the Contract; AND THAT road closures be permitted on Fittons Road from Tallwood Drive to Bay Street for the duration of the construction. 8. THAT as recommended in the report dated January 22, 2016 from the Public Works Department, Pennorth Group Limited be awarded Contract RWS-14-33, Reconstruction of Elmer Avenue from Westmount Drive to Dallas Street, for the tendered sum of $1,000,726.99 plus HST; AND THAT the Mayor and Clerk be authorized to execute an agreement with Pennorth Group Limited for Contract RWS-14-33, Reconstruction of Elmer Avenue from Westmount Drive to Dallas Street; AND THAT the overall budget allocation for this project be reduced from $1,400,000 to $1,159,000 with $109,000 returned to the Water and Wastewater Reserve and $132,000 returned to the Roads Reserve; AND THAT Pennorth Group Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the Contract; AND THAT road closures be permitted on Elmer Avenue from Westmount Drive to Dallas Street for the duration of the construction. 9. THAT as recommended in the report dated January 26, 2016 from the Parks, Recreation and Culture Department, Council approve the placement of a National Day of Mourning monument on municipal property at either Couchiching Beach Park, Veterans’ Memorial Park or J.B. Tudhope Memorial Park; AND THAT Council authorize staff to enter into negotiations with Page 3 of 121 Page representatives from the North Simcoe Muskoka District Labour Council regarding approval of the monument design, monument location and conditions regarding installation and maintenance; AND THAT staff, through the Council Information Package, report back as to the results of the negotiation. 10. THAT the report dated January 25, 2016 from the Clerk’s and Parks, Recreation and Culture Departments regarding regulating e-bikes on the City’s trail system be received as information at this time. 11. THAT the report dated January 19, 2016 from the Treasury Department regarding the budget process and timeframes be received as information. 12. THAT as recommended in the report dated January 25, 2016 from the Ad Hoc Central School Committee, the lease for the Orillia Central Preschool be extended until September 30, 2017; AND THAT the lease rate be set as follows: - July 1, 2016 to June 30, 2017 = $5,258.11 per month = $10.49 per sq. ft. - July 1, 2017 to September 30, 2017 = $5,759.36 per month = $11.49 per sq. ft. AND THAT the Central School Ad Hoc Committee, having completed its mandate, be dissolved. 13. THAT as recommended in the report dated January 25, 2016 from the Ad Hoc Central School Committee, Councillors Lauer, Ainsworth and Clark be authorized to continue exploring options with the Chief Administrative Officer and/or Chief Financial Officer for alternative post- secondary school uses of the Central School site; AND THAT the group return a report to Council Committee at the July meeting. 14. THAT as recommended in the report dated January 19, 2016 from the Environmental Services Department, the City of Orillia Water System Master Plan, dated December 11, 2015 and prepared by R.V. Anderson Associates, be adopted. 15. THAT the report dated January 26, 2016 from the Recreation Project Team regarding the Detailed Design Phase of the Recreation Facility Project be received as information. 16. THAT as recommended in the report dated January 26, 2016 from the Facilities and Special Projects, Public Works and Clerk’s Departments, upon funding approval through the Electric Vehicle Chargers Page 4 of 121 Page Ontario Program, By-law Number 2007-55, Traffic and Parking, be amended to allow for the installation of two Level 3 Electric Vehicle Supply Equipment units in two parking spaces in Parking Lot #11 with a one-hour time limit and to prohibit the parking of non-electric vehicles in these spaces; AND THAT a budget in the amount of $4,000 be approved for the installation of wayfinding signage through the City and at the parking lot entrance for usage instructions, to be funded from Operating Contingency. 17. THAT as recommended in the report dated January 22, 2016 from the Public Works Department, Pennorth Group Limited be awarded Contract RWS-14-34, Watermain Replacement and Asphalt Resurfacing on Rodger Road from Forest Avenue to MacIsaac Drive, for the tendered sum of $443,900.86 plus HST; AND THAT the Mayor and Clerk be authorized to execute an agreement with Pennorth Group Limited for Contract RWS-14-34, Watermain Replacement and Asphalt Resurfacing on Rodger Road from Forest Avenue to MacIsaac Drive; AND THAT Pennorth Group Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to dewatering for the duration of the Contract; AND THAT road closures be permitted on Rodger Road from Forest Avenue to MacIsaac Drive for the duration of the construction. THAT Report Number 2016-2 of Council Committee, now before Council, be adopted. 71 - 76 2. Councillor Emond - re Ontario Small Urban Municipalities (OSUM) Conference 2015. File: A04-GEN THAT the report dated January 26, 2016 from Councillor Emond regarding the Ontario Small Urban Municipalities (OSUM) Conference held from April 29 - May 1, 2015 be received as information. 77 - 80 3. Councillors Hehn, Cipolla and Emond - re Ontario Public Transit Association 2015 Symposium. File: A04-GEN THAT the report dated January 26, 2016 from Councillors Hehn, Cipolla and Emond regarding the Ontario Public Transit Association 2015 Symposium held on September 24, 2015 be received as information. 81 - 82 4. Grants Committee - re Report Number GNT-2016-01. File: C12-GNT 1. THAT as recommended in Grants Committee Report GNT-2016-01 dated January 29, 2016, further to the $1,000 allocated to the Orillia Winter Carnival at the December 7, 2015 Council meeting, an additional $1,500 grant be approved for the Orillia Winter Carnival through the Partnership Page 5 of 121 Page Programming for Cultural Festivals and Events.
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