7:00 Pm Council Chamber, Orillia City Centre

CITY OF ORILLIA Regular Council Meeting Monday, February 8, 2016 - 7:00 p.m. Council Chamber, Orillia City Centre

A G E N D A

Page

Call to Order

O Canada

Moment of Silence

Approval of Agenda

Disclosure of Interest

Presentation

11 1. Mayor Clarke, assisted by Councillors Cipolla and Emond and Deborah Watson, Chair of the Recreation Advisory Committee, will present the 2015 Athlete of the Year trophy. File: M08-GEN

Deputations

13 - 37 1. Pete Bowen, Scott Weiler and Ashlyn Barnes-Stewart will speak to Council regarding the Sunshine Initiative and report on its future plans. File: A01-GEN

39 - 49 2. Jill Dunlop, Experiential Learning Liaison, Georgian College, Hayley Miskiw and Ashley Bar (students from the Community Justice Services and Protection Security and Investigations Programs) will present their findings and recommendations regarding their recent graffiti project.

Minutes

- January 18, 2016 Public Meeting re Planning Matter - January 18, 2016 Council

Correspondence

51 - 54 1. Association of Municipalities of Ontario - re 2016 AMO Annual Conference, August 14 - 17, 2016. File: A01-AMO

Page 1 of 121 Page

55 - 58 2. Town of Goderich - re 2016 OSUM Annual Conference and Trade Show, May 4 - 5, 2016. File: A01-GEN

59 - 60 3. Waste Management Advisory Committee - re Requesting Council's support with respect to disposable diapers and sanitary waste products. File: C12-WMAC (Councillor Lauer pulled from the January 22, 2016 Council Information Package)

61 - 63 4. Town of Aurora - re Requesting support of its resolution regarding the jurisdiction of the Ontario Municipal Board. File: C10-GEN

Reports

65 - 69 1. Report Number 2016-2 of Council Committee.

1. THAT the confidential report dated January 22, 2016 from the Commemorative Awards Committee regarding the selection of recipients for the Order of Orillia be received as information.

2. THAT as recommended in the confidential report dated January 27, 2016 from the Development Services Department regarding the former Huronia Regional Centre property, Option 1 be adopted.

• Marco Campana • Kelly Clune • Michael Williams • Jeff Cole • Bob Bowles • Tyler Hunt

AND THAT Councillor Tim Lauer be appointed as the Council representative for the remainder of this term of Council.

4. THAT as recommended in the confidential report dated January 25, 2016 from the Boards and Committees Selection Panel, Council appoint Michael Smit to the Waste Management Advisory Committee for a partial term to expire November 30, 2018.

5. THAT the report dated January 22, 2016 from the Development Services Department regarding the delegated authority exercised for real estate matters in 2015 be received as information.

6. THAT the report dated January 18, 2016 from the Public Works Department regarding reducing the speed limit on Alexander Drive be

Page 2 of 121 Page

received as information.

AND THAT the Mayor and Clerk be authorized to execute an agreement with Arnott Construction Limited for Contract RWS-14-28, Reconstruction of Fittons Road from Tallwood Drive to Bay Street;

AND THAT the overall budget allocation for this project be decreased from $1,800,000 to $1,441,000 with $114,000 returned to the Gas Tax Reserve and $245,000 returned to the Water and Wastewater Reserve;

AND THAT Arnott Construction Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the Contract;

AND THAT road closures be permitted on Fittons Road from Tallwood Drive to Bay Street for the duration of the construction.

AND THAT the Mayor and Clerk be authorized to execute an agreement with Pennorth Group Limited for Contract RWS-14-33, Reconstruction of Elmer Avenue from Westmount Drive to Dallas Street;

AND THAT the overall budget allocation for this project be reduced from $1,400,000 to $1,159,000 with $109,000 returned to the Water and Wastewater Reserve and $132,000 returned to the Roads Reserve;

AND THAT Pennorth Group Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the Contract;

AND THAT road closures be permitted on Elmer Avenue from Westmount Drive to Dallas Street for the duration of the construction.

AND THAT Council authorize staff to enter into negotiations with

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representatives from the North Simcoe Muskoka District Labour Council regarding approval of the monument design, monument location and conditions regarding installation and maintenance;

AND THAT staff, through the Council Information Package, report back as to the results of the negotiation.

10. THAT the report dated January 25, 2016 from the Clerk’s and Parks, Recreation and Culture Departments regarding regulating e-bikes on the City’s trail system be received as information at this time.

11. THAT the report dated January 19, 2016 from the Treasury Department regarding the budget process and timeframes be received as information.

12. THAT as recommended in the report dated January 25, 2016 from the Ad Hoc Central School Committee, the lease for the Orillia Central Preschool be extended until September 30, 2017;

AND THAT the lease rate be set as follows:

- July 1, 2016 to June 30, 2017 = $5,258.11 per month = $10.49 per sq. ft. - July 1, 2017 to September 30, 2017 = $5,759.36 per month = $11.49 per sq. ft.

AND THAT the Central School Ad Hoc Committee, having completed its mandate, be dissolved.

13. THAT as recommended in the report dated January 25, 2016 from the Ad Hoc Central School Committee, Councillors Lauer, Ainsworth and Clark be authorized to continue exploring options with the Chief Administrative Officer and/or Chief Financial Officer for alternative post- secondary school uses of the Central School site;

AND THAT the group return a report to Council Committee at the July meeting.

14. THAT as recommended in the report dated January 19, 2016 from the Environmental Services Department, the City of Orillia Water System Master Plan, dated December 11, 2015 and prepared by R.V. Anderson Associates, be adopted.

15. THAT the report dated January 26, 2016 from the Recreation Project Team regarding the Detailed Design Phase of the Recreation Facility Project be received as information.

Page 4 of 121 Page

Ontario Program, By-law Number 2007-55, Traffic and Parking, be amended to allow for the installation of two Level 3 Electric Vehicle Supply Equipment units in two parking spaces in Parking Lot #11 with a one-hour time limit and to prohibit the parking of non-electric vehicles in these spaces;

AND THAT a budget in the amount of $4,000 be approved for the installation of wayfinding signage through the City and at the parking lot entrance for usage instructions, to be funded from Operating Contingency.

17. THAT as recommended in the report dated January 22, 2016 from the Public Works Department, Pennorth Group Limited be awarded Contract RWS-14-34, Watermain Replacement and Asphalt Resurfacing on Rodger Road from Forest Avenue to MacIsaac Drive, for the tendered sum of $443,900.86 plus HST;

AND THAT the Mayor and Clerk be authorized to execute an agreement with Pennorth Group Limited for Contract RWS-14-34, Watermain Replacement and Asphalt Resurfacing on Rodger Road from Forest Avenue to MacIsaac Drive;

AND THAT Pennorth Group Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to dewatering for the duration of the Contract;

AND THAT road closures be permitted on Rodger Road from Forest Avenue to MacIsaac Drive for the duration of the construction.

THAT Report Number 2016-2 of Council Committee, now before Council, be adopted.

71 - 76 2. Councillor Emond - re Ontario Small Urban Municipalities (OSUM) Conference 2015. File: A04-GEN

THAT the report dated January 26, 2016 from Councillor Emond regarding the Ontario Small Urban Municipalities (OSUM) Conference held from April 29 - May 1, 2015 be received as information.

77 - 80 3. Councillors Hehn, Cipolla and Emond - re Ontario Public Transit Association 2015 Symposium. File: A04-GEN

THAT the report dated January 26, 2016 from Councillors Hehn, Cipolla and Emond regarding the Ontario Public Transit Association 2015 Symposium held on September 24, 2015 be received as information.

81 - 82 4. Grants Committee - re Report Number GNT-2016-01. File: C12-GNT

1. THAT as recommended in Grants Committee Report GNT-2016-01 dated January 29, 2016, further to the $1,000 allocated to the Orillia Winter Carnival at the December 7, 2015 Council meeting, an additional $1,500 grant be approved for the Orillia Winter Carnival through the Partnership

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Programming for Cultural Festivals and Events.

2. THAT as recommended in Grants Committee Report GNT-2016-01 dated January 29, 2016, the following Partnership Programming for Cultural Festivals and Events grant be approved for 2016:

Orillia Jazz Festival $1,000

83 - 90 5. Housing Committee - re Lighthouse - Building Hope Initiative. File: A01-GEN

THAT as recommended in the report dated February 2, 2016 from the Housing Committee, Council support the request from The Lighthouse Christian Ministries for a loan to acquire 75 Queen Street for the purposes of the Building Hope initiative;

AND THAT the loan be an interest free loan for a five-year term with a lump sum repayment at the end of the term;

AND THAT the loan be conditional on:

i) The Lighthouse Christian Ministries being able to secure the appropriate zoning for the proposed development; and ii) The Lighthouse Christian Ministries agreeing to pledge the land as security to guarantee the loan.

AND THAT Council authorize legal fees of $5,000 to be appropriated from Operating Contingency;

AND THAT the Mayor and Clerk be authorized to execute the necessary documents.

Motions

91 - 93 1. Development Services Department - re Supplementary Memo to Planning Report DS-16-04, Application for a Zoning By-law Amendment, Miglena Hinova and Hristofor Hinov - 266 Canice Street. File: C01-2016-17

"THAT, further to the Public Meeting of Council held on January 18, 2016, Council approve Zoning By-law Amendment Application No. D14-830 (Miglena Hinova and Hristofor Hinov - 266 Canice Street) in accordance with the Draft Zoning By-law Amendment included in Report No. DS-16-04."

Enquiry Motions

1. THAT staff be directed to prepare a report with respect to the following:

A review of options for implementing uniform on-street parking

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restrictions on Rynard Drive, Lindsay Crescent, Rosslyn Road, June Drive and Martin Drive.

Notice of Motion

Deputation Motions

Consent Agenda

95 1. Ministry of Transportation - re Requesting a Noise By-law Exemption for a project on Highway 12 between April 1, 2016 and October 31, 2016. File: A16- MOT

Recommendation: That the following resolution be passed:

"THAT, further to the letter received January 18, 2016 from the Ministry of Transportation, the Ministry be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise to repair approximately 2.8 km of Highway 12 from R.R. 44 to the junction of Highway 12 and Atherley Road during off-peak hours (10:00 p.m. to 7:00 a.m.) for a period between April 1, 2016 and October 31, 2016;

AND THAT the residential properties adjacent to the proposed works be notified of the proposed schedule;

AND THAT a copy of this resolution be forwarded to the Township of Ramara."

97 - 98 2. Simcoe County Farm Fresh Marketing Association - re Requesting financial assistance. File: C12-GNT

Recommendation: Forward grant application to organization for submission to the Grants Committee.

99 3. Telecare Distress Line of Greater Simcoe - re Letter of thanks for grant. File: C12-GNT

Recommendation: Receive as information. Copy to Grants Committee.

101 4. Royal Canadian (Air) Cadet Squadron, 99 Lynx Orillia - re Requesting an additional Tag Day in February 2016. File: M02-TAG

Recommendation: That the following resolution be passed:

Page 7 of 121 Page

"THAT, further to the correspondence received January 8, 2016 from the Royal Canadian (Air) Cadet Squadron, 99 Lynx Orillia, Council waive Policy 1.10.3.1 -Tag Days, to allow this organization one additional Tag Day weekend in February 2016 subject to availability."

103 5. Canadian Cancer Society - re Requesting an amendment to Policy 1.10.3.1 - Tag Days. File: M02-TAG

Recommendation: That the following resolution be passed:

"THAT Section 8.i) of Policy Number 1.10.3.1. be amended to provide that the first Friday and Saturday of April each year be reserved as the regular tag day for the Canadian Cancer Society, unless Easter falls on that weekend in which case the tag day will be assigned to the weekend following."

105 6. Simcoe Common Elements Condominium Corporation #287 - re Requesting financial assistance for tree planting along the Atherley Road boulevard. File: E04-GEN

Recommendation: Refer to Council Committee. Request report from Public Works Department.

107 - 108 7. Habitat for Humanity - re Requesting donation of land for Habitat for Humanity project. File: S00-GEN

Recommendation: Refer to Council Committee. Request report from the Development Services and Treasury Departments.

109 8. Downtown Orillia Management Board - re Requesting expansion of smoke- free area downtown. File: C01-

Recommendation: Refer to Council Committee. Request report from Clerk's Department.

111 - 115 9. Downtown Orillia Management Board - re Requesting approval of 2016 Budget. File: C12-DMB

Recommendation: That the following resolution be passed:

"THAT the Downtown Orillia Management Board 2016 Budget be approved as re-submitted."

117 - 118 10. Stephen Leacock Associates - re Requesting financial assistance. File: C12-GNT

Page 8 of 121 Page

Recommendation: Refer to Grants Committee.

119 11. Ian Tulloch - re Requesting residents be permitted to have hen coops within City limits. File: D14-GEN

Recommendation: Refer to Council Committee. Request report from Development Services Department.

121 12. Mark Bisset - re Resignation from the Active Transportation Committee. File: C13-GEN

Recommendation: That the following resolution be passed:

“THAT the resignation of Mark Bisset as a member of the Active Transportation Committee is hereby accepted with regret, and the Mayor be instructed to thank Mr. Bisset for his valuable contribution to the municipality while serving as a member of the Committee;

AND THAT the matter of a replacement be referred to the Boards and Committees Selection Panel.”

By-laws

2016-14 A By-law to confirm the Transfer and Release of certain easements and the conveyance of certain lands between the Corporation of the City of Orillia and 2074202 Ontario Inc. (Landen Homes) in association with the development of Christine Place Extension Subdivision, Plan 51M-1050.

This by-law confirms the transfer and release of an easement to the City from 2074202 Ontario Inc. for a 0.3m reserve and for access to municipal stormwater management services as set out in the CIP memo dated January 12, 2016 from the Development Services Department.

2016-15 A By-law to confirm the Transfer and Release of certain easements and the conveyance of certain lands between the Corporation of the City of Orillia and 2440536 Ontario Inc. in association with the development of 600 Sundial Drive.

This by-law confirms the transfer and release of an easement to the City from 2440536 Ontario Inc. for access to municipal Storm Water Management services as set out in the CIP memo dated January 14, 2016 from the Development Services Department.

2016-16 A By-law to confirm the Transfer and Release of certain easements

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and the conveyance of certain lands between the Corporation of the City of Orillia and Landen Homes Developments Inc. in association with the development of Cantebury Subdivision (Landen Homes - 591 Sundial Drive).

This by-law confirms the transfer and release of an easement to the City from Landen Homes Developments Inc. for access to municipal sanitary sewer and watermains as set out in the CIP memo dated January 26, 2016 from the Development Services Department.

2016-17 Amendment Number 24 to By-law Number 2014-44, the Zoning By- law for the City of Orillia (Miglena Hinova and Hristofor Hinov - 266 Canice Street).

This by-law rezones the property municipally known as 266 Canice Street from the Residential One (R1) Zone to the Residential One Exception Five (R1-5) Zone to permit a Three Unit Dwelling as set out in Planning Report DS-16-04 dated January 18, 2016 from the Development Services Department.

2016-18 A By-law to authorize the registration of a restriction under Section 118 of the Land Titles Act on the lands and premises known municipally as 52 and 56 Western Avenue, Orillia.

This by-law authorizes the registration of a Restrictive Covenant for 52 and 56 Western Avenue as set out in the CIP memo dated February 2, 2016 from the Development Services Department.

2016-19 A By-law to ratify an Agreement of Purchase and Sale with the Corporation of the County of Simcoe for 68 West Street South in the City of Orillia.

This by-law authorizes an Agreement of Purchase and Sale with the County of Simcoe for 68 West Street South as set out in the CIP memo dated February 1, 2016 from the Development Services Department.

2016-20 A By-law to confirm the proceedings of Council at its meetings held on February 8, 2016.

Announcements

Open Public Forum

Adjournment

Page 10 of 121 Parks, Recreation and Culture Memo TO: Mayor Clarke CC: Janet Nyhof, Deputy Clerk Ray Merkley, Director Parks, Recreation & Culture FROM: Michael Ladouceur, Sport Program Supervisor DATE: January 14, 2016 SUBJECT: 2015 Athlete of the Year Presentation

Arrangements have been made for the trophy presentation to Orillia's 2015 Athlete of the Year at the Council meeting on Monday, February 8, 2016 at 7:00 p.m.

Pre-award Celebration Mayor and Members of Council are invited to attend a pre-award celebration in honor of the nominees, which will take place outside Council Chambers beginning at 6:00 p.m. Light refreshments will be served.

Award Presentation The agenda will be as follows: • A Recreation Advisory Committee (RAC) representative will introduce the RAC Council representatives, Councillors Ted Emond and Ralph Cipolla. • Councillors Emond and Cipolla will be called upon to review the selection process. • The RAC representative will introduce each of the nominees and their nominator. • The Mayor will be called forward to announce the 2015 Athlete of the Year. • The Mayor and Councillors Emond and Cipolla will present the 2015 trophy to the winner. • A representative from Davis Trophies, who donated the trophy, may also be on hand at the presentation. • The local newspapers will take a few pictures.

The presentation will require approximately 20 minutes.

Page 11 of 121 Page 12 of 121 ~~~ CITY OF ORILLIA ..."'1~~ DEPUTATION REQUEST FORM . -~ '." " Council Meeting Date Requested: f,:A a. l '::t E e& ({.tAM. y LL) I L> *Attachment: Deputation Procedures (Excerpt from Chapter 22 ·Council Procedure By-law)

All presentation materials must be submitted to the Clerk's Office Qy_ 12:00 Noon on the W~dnesday prior to the requested meeting date.

CONTACT DETAILS: Email: r ~5 J Phone (8): ______Phone (H): Phone (Cell): __ _

DETAILS OF DEPUTATION: Please print clearly. Attach extra pages if necessary. s~a.-l?l~l£..-JC T;Y'\'<~ATl;)C.:: f?:~[l..c;J,'::LT o~ Co-'~IV"IA.t,j~·'Ty F'"'qrsiv;\.

A ....,e;, f\"1" a F P'+"-'c> ------

Will you be providing a powerpoint presentation? Yesa~No o

Have discussions or correspondence taken place with a member of Council or Department Head and if so, with whom and when? f'-AA'-1 (.) !<... C.k"\ IZ. <:.. G _____:::--_,5 s&,:;,!,;E,.'Q2.,_; .C: .. I'N '',A v ;:::__ f'VI.£:§_:'::"! ,; c; 1::> t::_<;_':l.J._L '-' I )

Are you speal

Names and Signatures of Individuals Participati~~i~·~~A;~tion (maximum of 3 speakers): 0 ~~-~ R Name: JLt;: I e:: 13o w G .:_-l__ Signature:~{ /;{<(;]Jv!:·· -:::::::::=.Jl_§ll!OJ:-_____ Name: __ Signature:-----· _____ Date: ______Name: Signature: Date: _____

Personal information on this form is collected under the legal authontv of the Municipal Act, S.O. 2001, c.25 as amended. The information is col/ected end maintained for the purpose of creating a record !hat is available to the general public pursuant to Section 27 of tl1e Municipal Freedom of Information and Protection of Privacy Act. Questions about this co/Jection should be directed to the Clerl<'s Office, Corporation of the City of Orillia, 50 Andrew Street South, Suite 300, ONL3V

OFFICE USE ONLY: - APPROVED ON: __~\'\ • 41 9,. 0 I lo ___ SCHEDULED FOR: _..fr..\on.ta.t::t.J::.,_ Q.Q \ IL._ ___ _

Page 13 of 121 Page 14 of 121 Page 15 of 121 Gill Tilman Page 16 of 121 Page 17 of 121 Page 18 of 121 Page 19 of 121 Page 20 of 121 Page 21 of 121 Page 22 of 121 Page 23 of 121 Page 24 of 121 Issue ranked as #1 most frequently:

Employment & EconomicsEmployment & Economics

AccessAccess to Healthcare to Healthcare

Page 25 of 121 Parks & Recreation Parks & Recreation Page 26 of 121 Page 27 of 121 Hub / Centre A place of Positive Youth 40 Conversations Transportation, capacity Environment sharing Engagement and accessibility Transportation Vacant Buildings Shelter Economic Vision Safety

Mental Health Housing

Climate Page 28 of 121 Change Farm Incubation Poverty Reduction Mental Health

Social Plan Youth Youth East-West Winter Creative Generation Connection Oct. 24 Forum Wonderland Tourism Page 29 of 121 Page 30 of 121 Page 31 of 121 Page 32 of 121 Empowering and Engaging Youth

For information go to : Page 33 of 121

Millennial Mash Up Or

GillTillmannCoaching.ca Page 34 of 121 Page 35 of 121 Page 36 of 121 Thank you to the following:

Georgian College Sponsors Steering Committee • Mary O’Farrell-Bowers • City of Orillia • Gord Ball • Jacqueline Bayley • Brewery Bay Food Company • Jacqueline Bayley • Tim Krywulak • Davenport Kia • Mark Bisset • James Armstrong • Davenport Subaru • Lisa Boniface • Brandy Siems • Georgian College • Pete Bowen • Kristen Laceby • Leons • Louise Cohen • Rafael • Manticore Books • Lori Hunter • Chen Yu • Meridian Credit Union • Kathy Manners • Alexandra Pitchenko. • Orillia Power Corporation • James Maxwell • Sancia Barboza • Synergy Healthcare • Mary O’Farrell-Bowers • Raghav Kapoor • Laura Thompson • Jolaiya Oguntoba • Scott Weiler • Mehul Prajapati • Ashley Stafford Page 37 of 121 • Darren Qu • Cllr Jeff Clark • Radhika Sanda • Mayor Steve Clarke • Alexey Svetlaev • Jessica Taylor • Utsav Thakur • Kayleigh Wilson

Everyone who wrote on the Suggestion Bus, completed a survey or attended the forum.

Page 38 of 121 CITY OF ORILLIA DEPUTATION REQUEST FORM

*Attachment: Deputation Procedures (Excerpt from Chapter 22 ·Council Procedure By-law)

All presentation materials must be submitted to the Clerk's Office by 12:00 Noon on the Wedne;;day prior to the requested meeting date.

PERSoN REQUESTING DEPUTATION: .JT\ I l::JArJor------· CONTACT DETAILS: Email:~\\\. dv,.nlop@ §COC$ililoCu\ leje. {?\___ _ Phone (8)::5D -:1110 \i..3tQ1 Phone (H): ______Phone (Cell): Mailing Address:~ Y\ernovi&J HIK Ov~\ \\0-. l:SV (oS2,. __

Have discussions or correspondence taken place with a member of Council or Department Head and if so, with whom and when?

Names and Signatures of Individuals Participating in Deputation (maximum of 3 speakers):

Name: .H~._ t13 Ml§_hSJ __ S~gnature: · -5~~~---- Date: __d~~(l_l¢f Name: M_:j,lf~-- Signature: J. r ~-~-:::::: ______Date:.Ce( I I { L:>.. Name: .:hiLl~----· Signature: P---- Date:_[J;J2LJS:. Personal information on this form is collected under the !ega/ authority of the Municipal Act, S.O. 2001, c.25 as amended. The information i.; collected end maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this co/iection should be directed to the Clerk's Office, Corporation of the City of Orillia, 50 Andrew S/reflt South, Suite 300, ON L3V7T5

Page 39 of 121 Page 40 of 121 Graffiti Project “If you ignore it, you allow it”

Monday February 8, 2016

Page 41 of 121 By: Ashley Bar, and Hayley Miskiw

Who? Students from the Community and Justice Services, as well as Protection Security and Investigations programs of Georgian College to clean up graffiti in Orillia.

Page 42 of 121

2 Why? • Clean-up and awareness

• Addresses the issue of graffiti in Orillia

• To help catch those vandalizing

Page 43 of 121 • The OPP want the public to take pride in their community and to report all graffiti to police

3 Why? “We want community members, along with students, to take pride in their city. The goal is to create a culture in which everyone does not ignore, allow or condone graffiti.” - OPP Sgt. Steve Cartwright

Page 44 of 121

4 Consequences of Graffiti

• Sending a message that nobody cares about the area.

• Causing an area to look unsafe making people feel concerned about their personal safety.

• Creating an open invitation for more littering, loitering, and other graffiti.

Page 45 of 121 • Areas becoming less appealing to those who may be looking to buy or rent property.

5 How • Using the concepts of; community mobilization and engagement • Mapping • Gathering information • Cleaning up

Page 46 of 121

6 “The mapping is to give the police a general idea of where the most of the graffiti is happening, why its happening, who is doing it. It will be a process of tagging where and identifying if it’s the same people”

-Dan Pitocco Community and Justice Services Page 47 of 121

7 Recommendations

• Encourage community to report • Providing kids was a designated ‘graffiti’ wall • Clean up kits at City hall • Art programs • Educate youth Page 48 of 121 • Community Programs • Youth Involvement

8 Next Steps • Partnering with the Orillia OPP to collaborate with local high schools and elementary schools to host a graffiti art contest and exhibition

• Research contents of graffiti clean up kits that the City of Orillia could provide to residents Page 49 of 121

9 Page 50 of 121 From: Carol Trinier To: Janet Nyhof Subject: AMO 2016 Annual Conference Date: Tuesday, January 19, 2016 2:11:32 PM

From: AMO Communications [mailto:[email protected]] Sent: Monday, January 18, 2016 6:04 PM To: MAYOR EMAIL Subject: Registration Open for the 2016 AMO Annual Conference

You are invited to join us at the Annual AMO Conference, August 14-17, 2016 at Caesars Windsor. There will be a lot to discuss, a lot to learn under the theme “Bridging the Gap”.

Here’s how to make attending happen:

Make hotel reservation. While the Caesars Hotel is sold out, there are other hotels nearby.

Be sure to look at the Study Tour options – and remember, they usually sell out fast.

Book your travel. AMO has negotiated conference rates with Via Rail, Air Canada and Porter Airlines.

Hotel, registration, and travel information can be found on our website.

Stay tuned for announcements about keynote speakers and concurrent session topics.

We look forward to seeing you in August.

Gary McNamara AMO President

DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record.

OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.

Page 51 of 121 2016 AMO AGM and Annual Conference

Caesars Windsor I August 14- 17, 2016 Registration Form Name: ______

Title: ------Organization: ------Address: ______

City, Province, Postal Code:------ Phone: ------E-mail: ------Registration Fees Additional Purchases

Stu dy Tour: $45 Please check registration Early Bird - type below. (until March 4, 2016) #1 Ontario's Gateway to Nature - #2 For Medicinal Use Only Member Non Member - #3 Chrysler: Imported from Windsor - #4 A Spririted Tour Full with Tuesday Social $710 $ 920 - #5 Five Blooming Reasons - Conference Only $ 645 $ 775 #6 Healthy Mind Body Walking Tour - a #7: Pedalling to Foodies One Day· Monday $ 410 $475 -- D I will bike Dl prefer to take the bus One Day· Tuesday $ 410 $475 01 will be bringing a guest. Name of Guest(s) ______Half Day- Wednesday $ 235 $ 275 Payment: Extra Tuesday Evening on the Riverfront Tickets: $100 Registration Fee $ Please indicate how many tickets you wish to purchase: ______Study Tour $ Extra Tuesday Social Tickets $ HST (13%) $ TOTAL TO BE REMITTED $

Olnvoice Me (option only available to Member municipalities) Additional Needs Dietary, please list: 0Cheque enclosed D MasterCard D Visa Cheques can be mailed to AMO: Credit Card#------200 University Avenue, Suite Expiry Date ______801, Toronto, ON, M5H 3C6 Completed forms can be faxed Signature ______to 416.971.9372 or scanned to [email protected] Name on Card ______Accessibility, please list: l-IST 1087J2S444NrDUO.Z .I am an Elected Official of a Member municipality and will be participating in voting plus attending a Caucus Lunch on Monday, August 15, 2016. Please check one that you feel reflects your municipality. Caucus choices must be submitted in writing by July 15, 2016. No changes permitted after this date. Other, please specify D County D Large Urban D Northern D Rural D Regional 8: Single Tier D Small Urban D This is my first time attending the Conference. DiBclaimer: Submission of this registration form provides AMO with consent to sand information on all actlvltiBS relateO to currant amJ future AMO Conferences. If you wish to no longr.r receive information from AMO on this plaass contact [email protected] to unsubscribe. Page 52 of 121 2016 AMO AGM and Annual Conference Caesars Windsor I August 14- 17, 2016 Registration Package

Things to Know: New in 2016: • Rates listed do not include HST. Please ensure to include HST when submitting your payment. Please note On-Site 1. Add on a Study Tour registration fees are valid from August 11, 2018. For full on • Seven study tours are available in 2018, each presenting site rate details please visit amo.on.ca a unique learning opportunity in and around the Windsor • Confirmation will be sent after each registration, Essex area. All tours include a dinner component and modifications or cancellation. Review your confirmation companions are eligible to attend with a registered carefully for accuracy. • Elected officials of member municipalities must select a delegate. Learn more about the study tours on page 2. Caucus for voting purposes, any changes to your caucus selection must be done prior to July 15, 2018. No changes 2. Tuesday Evening Social can be made after this date. • As dusk settles on the river, we invite you all to join us • All cancellations must be submitted in writing to the for an evening at the riverfront. The night will be marked Association of Municipalities of Ontario via e-mail at with good food, opportunites to network and as always a [email protected]. Cancellations received prior to 4:30pm few surprises. ET, July 15, 2018 will be eligible for a refund less $95.00 (plus HST) administration fee. Cancellations made after 4:30 pm are non-refundable. An alternate attendee name may be substituted at any time.

Access to all Conference Sessions X X Access to Conference Sessions on a cific day X X X X X Access to the Trade Show X X X Admission to the followi Events: - Official AMO Trade Show X X X X - Power Down Exhibit Hall X X X -0 Invite Sponsors Race X X X X X Tuesday on the Riverfront* X Refreshment Breaks X X X X X Tues X X X Breakfasts X X X All Conference Materials X X X X X X X X X agates.

Page 53 of 121 2016 AMO AGM and Annual Conference Caesars Windsor I August 14 -17, 2016 Study Tours

Study Tours will run on Monday, August 15, 2016 departing Caesars Windsor at 3:00p.m. Each tour is an exciting opportunity to explore and learn about parts of the Windsor-Essex area. All tours will last approximately three hours, and include dinner at a cost of $45 plus HST per person, tours are open to guests of delegates. Tour #1: Ontario's Gateway to Nature Tour #5: Five Blooming Reasons Dinner: Exclusive food truck experience. Dinner: Your choice- The Dalhousie Bistro, The Cellar Restaurant or the Artisan Grill. Located in Windsor, Ojibway Prairie Complex is a collection of five closely situated natural areas within a 10 minute drive from Join the Mayor of the Town of Amherstburg and your local downtown. This provincial park supports a plant community like historical guide to learn about their latest municipal no other in the province. Wetlands, forest, savanna and prairie achievements: Communities in Bloom, 5 Blooms Award; provide habitat for a great number of rare plants, insects, reptiles. Safest Community in Canada for 4 out of 5 years; Festival and birds and mammals · more rare plants per hectare are found here Events Municipality of the Year and Downtown Amherstburg than at any other park in Ontario. Learn how the municipality Neighbourhood's People's Choice Award for Great Places and the community worked together to ensure that damage to in Canada. Ride over the bridge of the first gunshots from the environment was minimized in the construction of the Rt. the War of 1812 and hear about how Amherstburg's history Han. Herb Gray Parkway project -the most significant highway shaped our Nation. Experience a Heritage Tea Service inside investment made in Ontario's history! the Commissariat Museum and be entertained by an authentic Provincial Marine re-enactment and cannon firing! Amherstburg's Park Manager Annette will take you on a guided walking tour and Tour #2 For Medicinal Use Only share some interesting insights on the legendary King's Navy Yard Dinner: Dine around experience in Kingsville Park as you stroll to the Museum's Heritage Garden, enjoy wine tasting from one of the Region's Award Winning Wineries and Situated at Canada's most Southern point, in Leamington, the sample seasonal local foods. Please note part of this tour will be Aphria operation provides quality natural products that thrive from on foot, comfortable shoes are a must! the many benefits of natural light. The Leamington greenhouse facility provides Aphria the opportunity to be a scalable low- Tour #6: Healthy Mind & Body Walking Tour cost producer of medical marijuana. The Company is focused on Dinner: Dine around In Windsor producing and selling medical marijuana through a two-pronged growth strategy, including both retail sales and wholesale Cutting edge technology make both the Windsor International channels. Rotoil solos oro primarily sold through Aphrio's online Aquatics Centre/Adventure Bay and Chimcuzk Museum unique store as well as telephone orders. Wholesale shipments are sold must-visit facilities in Windsor. Both were developed with to other licensed producers under Marijuana for Medical Purposes input from their respective community groups and this has Regulations (MMPR). In August, Aphria received authorization lead to spaces that meet many diverse needs, Learn how city from Health Canada to begin the production of oil extracts from administration capitalized on the projects to provide destinations cannabis. In response to these changes, Aphria has commenced that will assist with the redevelopment of the downtown core. the building of a research a development laboratory and related advanced equipment at this facility. The City of Windsor has invested heavily In both of these unique facilities with the Intent to provide both learning and Tour #3; Chrysler: Imported From Windsor entertainment resources for the community and tourists coming Dinner: Armando's in Tecumseh to explore the region. The two facilities have created a unique Recreation and Culture hub that supports the mandate and Opened in May, 1996 with a $30 million (CON) investment. It was mission of each facility without duplicating services. Please note the first partnership of its kind in Canada. With a total investment this is a walking tour, comfortable shoes are a must! now exceeding $600 million, the Automotive Research and Development Centre (ARDC) benefits all partners. It is equipped Tour #7: Pedaling to Foodies with six road-test simulators and a range of research and Dinner: Vlewpointe Estate Winery development support facilities, including the Automotive Coatings Research Facility and the Automotive Lighting Research Facility. Windsor-Essex has much to offer in terms of wineries, waterfront and agritourism. With over 18 wineries- there is something for Tour #4; A Spirited Tour everyone. Travel through Essex County to the south coast for your Dinner: Dine around in Windsor first stop at The Fruit Wagon and Farm Dog Cycles. This working farm and orchard boasts a wonderful selection of local seasonal Explore the manufacturing world of spirits in the Hiram Walker fruits, vegetables and flowers. For those looking for an adventure, distillery in historic Walkerville, and the home of Wiser's, Hiram hop on a bike and take a quick ride to Serenity Lavender Farm. Walker and Canadian Club Whisky. The tour will take you step by For those who wish to cruise in comfort take the bus to Canada's step from the moment the grains arrive on ship from the Detroit most southern lavender farm, located in Colchester, offering you River right to the bottling line. The tour will explore the colourful a scentsational experience! Taste the flavours, see the colours, history of Hiram Walker: from family ties, to prohibition times. The and smell the aromas that are offered by the fields of lavender. tour finishes with a formal whisky tasting where you have the A quick trip will lead you to Viewpoints Estate Winery where the opportunity to sample products from the Canadian Club portfolio. views of Lake Erie will take your breath away. Enjoy a tour of Minors are welcome to attend. Please note the facility is not their facility and taste some of Essex County's award-winning wheelchair accessible. wlnes. Finish your day with an impressive locally sourced Essex County meal prepared by Chef Jodie Brown, and paired perfectly with Viewpoints wines. Please note part of this tour is done on a bicycle, please ensure to wear comfortable shoes and clothing. Page 54 of 121 January 2016

Dear OSUM Member,

Re: OSUM 2016 Annual Conference and Trade Show

On behalf of the Town of Goderich, I am pleased to extend an invitation to join us at the 63'd Annual Ontario Small Urban Municipalities Conference taking place May 4th- 5th, 2016 in the Town of Goderich. Goderich is perched on a bluff looking west over Lake Huron and described by visitors as ''The Prettiest Town in Canada". We are very proud of our community, the unique octagon-in-the-square with all commercial activity fronting on "The Square" with its radiating streets. We are also proud of our beaches including over a kilometer of boardwalk and our many hiking and biking trails in and around the Town.

The Conference and Trade Show will be held in the state of the art Maitland Recreation Centre and the conference theme is "Are You Prepared?". Many of you will be aware of the F3 tornado that struckthe Town ofGoderich on Sunday, August 21,2011. It hit on Sunday afternoon with winds reaching 300 kilometers per hour in speed, causing severe devastation to the downtown core and residential areas. This year's theme, "Are You Prepared?" is critical to municipalities today so they may be prepared to face the unexpected, whether it is economic development, government integrity or a natural disaster. Enclosed are the Conference highlights, registration form and local accommodation listings for your information.

On behalf of Goderich Town Council and staff, we extend an invitation to delegates and companions to Goderich for the 2016 OSUM Armual Conference. We look forward to showing some Goderich and Huron County hospitality to all participants.

Kevin Mo ~ison Mayor Town ofGoderich

Encl.

Page 55 of 121 GODERiCH Cmzadtt~\' prettiest town

63rd ANNUAL OSUM CONFERENCE & TRADE SHOW TOWN OF GODERICH MAY 4-6,2016

DELEGATE REGISTRATION FORM

Full Delegate Pacl•age Cost: $499.00 + HST = $563.87 Each Delegate will receive a registration kit, access to all workshops; Wednesday evening Welcome Reception/Opening Ceremonies & Trade Show including hot and cold Hors D'oeuvres and cash bar; Thursday evening's Mayor's reception including hot and cold Hors D'oeuvres and cash bar; breakfast and lunch on Thursday and Friday.

Early Bird Golf Outing Cost: $90.00 (HST included) Wednesday, May 4, 2016- Woodlands Golf Course- Shotgun start at 10:30 a.m. 18 Holes of Golf, cart and box lunch. Prizes!

Companion Program Cost: $150.00 + HST = $169.50 The companion program includes Wednesday evening Welcome Reception/Opening Ceremonies & Trade Show including hot and cold Hors D'oeuvres and cash bar; Thursday evening's Mayor's reception including hot and cold Hors D' oeuvres and cash bar; breakfast and lunch on Thursday and Friday. A Full Day Guided Bus Tour of Goderich and area is planned for Thursday which includes an hour of shopping in downtown Goderich. Guides will highlight historical and architectural sites and the natural beauty of Goderich.

Bruce Nuclear Tour A tour of the Bruce Nuclear Plant has been arranged, but is limited to 40 participants. The tour will be Thursday afternoon. Please indicate on the registration form if you are interested. If there are more people interested than can be accommodated then participants will be chosen by random draw. You will be notified in advance of the conference if you have been chosen. Note: pre screening documentation is required by the Bruce Nuclear for participants.

Mayor's Reception and Dine Around The Town of Goderich is excited to invite all OSLM delegates and companions to talie part in the "Dine Around" in historic downtown Goderich. There will be a Mayor's Reception Thursday May 5th from 6:00-7:30 pm to be held downtown at the Livery. From there you are free to choose where you would like to have dinner in one of our fine restaurants. It is advised that you malie a reservation at the restaurant of your choosing. A list of dining establishments will be provided to you at registration.

Page 56 of 121 63rd ANNUAL OSUM CONFERENCE AND TRADE SHOW TOWN OF GODERICH DELEGATE REGISTRATION FORM

Delegate Name:------ Title/Position: ------Municipality/Organization:------Mailing Address:------Telephone: ______Fax: ______Cell: ______Email: ______Companion Name: ______

Registration Type Base Fee Taxes Total Fee No. of Participants Total Delegate Package $499.00 +13% $563.87 Companion Program $150.00 +13% $169.59 Early Bird Golf Day $79.65 +13% $ 90.00 **Bruce Power Trip $ 0.00

TOTAL ______

If you are golfing, please list team members. If you do not have a team, you will be matched up. 1.------2.------3. ______4. ______

**PLEASE NOTE: Bruce Power Trip will accommodate 40 people and they will be chosen by random draw from those interested.

REFUND POLICY: Cancellation must be made in writing (mail, email or fax) and received before April15, 2016. An administration charge of$50.00 will apply. Any cancellations after April15, 2016 will not be refunded.

REGISTRATION DEADLINE: MARCH 18, 2016

Trade show inquiries can be made to: Lori Rounds at [email protected] or 519-524-8344 x 213

For more information regarding conference programming, please visit: www.osmn.ca

PAYMENT METHOD: CHEQUE PAYABLE TO: TOWN OF GOD ERICH Please mail this registration form and payment to: Questions or Inquires: Town of Goderich, Attn: Hannail Moore Phone: (519) 524-8344 57 West St. Goderich, ON N7A 2K5 Fax: (519) 524-7209 Email: [email protected]

Page 57 of 121 GODERICH ACCOMMODATIONS- 2016 OSUM CONFERENCE

HOTELS & MOTELS: Website Go de rich Harmony Inn 242 Bayfield Rd. Goderich. On N7A3G6 866-667-9667 www.harmonvinn.ca Hotel Bedford 92 The Square Goderich, On N?A 1M? 519-524-7337 www.hotelbedford.ca Benmiller Inn R. R.#4, Goderich, On N7A3Y1 800-265-1711 www.benmiller.ca Cedar Lodge Motel h57 Huron Rd. Goderich, On N7A2Z7 519-524-8379 www.cedarlodoemoiel.com Dunlop Motel Hwy. #21, N Goderich, On N7A3Y2 519-524-8781 www.dunloomotel.com Maple Leaf Motel 54 Victoria St., N. Goderich, On N7A2R8 519-524-2302 www.themaoleleafmotel.com Dreamz Inn 79271 Bluewater Hwy Goderich, On N7A3X8 855-524-7396 www.dreamzinn.ca Silver Birch Motel 79764 Bluewater Hwy Goderich, On N7A3X8 800-467-9511 www.silverbirchmotelooderich.com

B&B's Goderich Albion 125 South St Goderich, On N?A 3L9 519-440-0675 Col borne 72 Colborne St. Goderich, On N7A2V9 800-390-4612 www.colbornebandb.com Conjuror's Court 68 Britannia W Goderich, On N7A2B2 519-440-0861 Eldon St. Guest House 144 Eldon St Goderich, On N7A3R7 519-955-4402 www.bookina.com Madden's 160 Cayley St. Goderich, On N7A2A2 519-524-5128 Nairn Drive 560 Nairn Dr. Goderich, On N7A3X8 519-524-1862 Preston Manor 50 Lighthouse St. Goderich, On N7A2J4 519-524-9966 www.bbcanada.com/prestonmanor Twin Porches 55 Nelson St. E. Goderich, On N?A 1R7 519-524-5505 www.bbcanada.com/3694.html

Page 58 of 121 For further accommodation information. please contact Tourism Goderich 1-800-280-7637 email: tourism(iiltown.goderich.on.ca or check our website www.town.aoderich.on.ca I I I . ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW ST. S., Suite 300 Waste Management (705) 325-1311 ORILLIA, ON. FACSIMILE L3V 7T5 Advisory Committee (705) 325-5178

DIRECT LINE (705) 329-2452 Email:[email protected] January 14, 2016

City of Orillia Mayor and Members of Council 50 Andrew St. S., Suite 300 Orillia, ON L3V 7T5

Dear Council Members:

Re: Disposable Diapers and Sanitary Product Waste and the Proposed Waste Free Ontario Act

The following is a copy of a recommendation adopted by the Waste Management Advisory Committee (WMAC) at its meeting held on January 13, 2016: "THAT the Waste Management Advisory Committee recommend to Council that a letter be forwarded to the Association of Municipalities of Ontario (AMO) to enlist province-wide municipal support to urge the provincial government to prioritize the creation of made-in Ontario solutions to deal with waste from disposable diapers and sanitary/incontinence products while developing the Waste-Free Ontario Act and.associated strategies; AND THAT the letter be copied to the Honourable Glen R. Murray, Minister of the Environment and Climate Change and Simcoe North MPP, Patrick Brown."

Over a decade ago, the City of Orillia was able to deliver diapers and sanitary products, collected separately at the curbside, to a plant in Mississauga, which sorted the feces from the product fibers and film plastic for proper processing and recycling. The Mississauga plant has been closed for a number of years and, with no processing facility to replace it, the diapers and sanitary products collected (which continue to be collected separately at no charge to residents) are being landfilled. This accounts for approximately 8% of landfill waste, by weight, in the City of Orillia.

Municipalities have the authority to develop local solutions to manage waste, however, in this case, a province-wide program is really needed. The City of Orillia has received numerous awards for its leadership in waste reduction and diversion and it is fitting that the City of Orillia encourage support for a made-in-Ontario solution to deal with the waste created by disposable diapers and sanitary/incontinence products.

H:\COUNSERV\TOMRMS DIRECTORY\C- Council, Boards and By-laws\C12- Boards, Commissions and Committees\C12-WMAC WastePage Mgmt 59Adv Com\WEMAC of 121 Correspondence\160113- Ltr Council re Diapers.docx- File: C12-WMAC Page 2 of 2 WMAC- Disposable Diapers and Sanitary Products

WMAC applauds the provincial efforts to protect resources and reduce waste in Ontario by initiating Bill 151, the proposed Waste-Free Ontario Act. If this new legislation is successful producers will be responsible for "recovering resources and reducing waste associated with their products and packaging".

Bill 151 has received first reading and the proposed new legislation is open for review and comment until February 29, 2016. The proposed legislation will replace the Waste Diversion Act, 2002 and provide a new producer responsibility framework that makes producers environmentally accountable and financially responsible for their products and packaging at end of life.

WMAC respectfully requests Council's endorsement and subsequent communication to the Ministry of the Environment and Climate Change and all other Ontario municipalities through the AMO office.

Respectfully,

Donald Porter, Chair.

H:\COUNSERV\TOMRMS DIRECTORY\C" Council, Boards and By-laws\C12- Boards, Commissions and Commlttees\C12-WMAC WastePage Mgmt 60 Adv Com\WEMACof 121 Correspondence\160113- Ltr Council re Diapers.docx- File: C12-WMAC From: Tim Lauer To: Janet Nyhof Subject: FW: OMB Reform Date: Wednesday, January 27, 2016 8:36:32 AM Attachments: NoM-Mrakas-OMB Jurisdiction.docx

Tim:

On 2016-01-27, 7:47 AM, "[email protected]" wrote:

Dear Councillor

Hope all is well and a Happy New Year to you and yours! I wanted to touchbase with you and speak to you about what we are doing in Aurora.

I have been advocating for change for some time now with regards to Municipal Planning and the OMB.

I have reached out to over 20 Mayors and Councillors across the Province in an effort to work together to get this motion endorsed by all. To that end, I am reaching out to you today, looking for your support as a Muicipal Councillor to put forward this resolution - which has been unanimously passed by Aurora Town Council on January 26th - for endorsement by your Council.

It is hoped that by working together we can affect real change that will afford Municipal Councils the authority to decide how our communities are developed.

I have attached the motion that was recently passed by Aurora Council on January 26th. Please let me know if this is something you or any of your colleagues would like to put forward to your Council.

Would be happy to answer any of your questions or chat with you in regards to this motion. I look forward to speaking with you.

Regards Tom Mrakas Councillor Town of Aurora

Page 61 of 121

NOTICE OF MOTION Councillor Tom Mrakas

Date: December 8, 2015 To: Mayor and Members of Council From: Councillor Mrakas Re: Ontario Municipal Board Jurisdiction

WHEREAS the Town of Aurora spends an incredible amount of resources and taxpayer money developing an Official Plan; and

WHEREAS the Town’s Official Plan is ultimately approved by the Province; and

WHEREAS it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning By-law changes that better the community or fit within the vision of the Town of Aurora Official Plan; and

WHEREAS it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By-law changes that do not better the community or do not fit within the vision of the Town of Aurora Official Plan; and

WHEREAS planning decisions may be appealed to the Ontario Municipal Board (“OMB”), an unelected, appointed body that is not accountable to the residents of Aurora; and

WHEREAS appeals of OMB decisions are limited to questions of law, not the findings of facts in a case; and

WHEREAS all decisions—save planning decisions—made by Municipal Council are similarly only subject to appeal by judicial review and such appeals are limited to questions of law;

NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town Council requests the Government of Ontario to limit the jurisdiction of the OMB to questions of law or process; and

BE IT FURTHER RESOLVED THAT that the Government of Ontario be requested to require the OMB to uphold any planning decisions of Municipal Councils unless they are contrary to the processes and rules set out in legislation; and

Page 62 of 121 December 8, 2015 Notice of Motion Page 2 of 2 Ontario Municipal Board Jurisdiction

BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Ted McMeekin, Minister of Municipal Affairs and Housing, the Honourable Patrick Brown, Leader of the Progressive Conservative Party, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario; and

BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.

Page 63 of 121 Page 64 of 121 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Council Committee DATE: February 2, 2016

SUBJECT: Report Number 2016-2 (From meeting of February 1, 2016)

Your Committee is pleased to report and recommend as follows: 1. THAT the confidential report dated January 22, 2016 from the Commemorative Awards Committee regarding the selection of recipients for the Order of Orillia be received as information.

2. THAT as recommended in the confidential report dated January 27, 2016 from the Development Services Department regarding the former Huronia Regional Centre property, Option 1 be adopted.

3. THAT as recommended in the confidential report dated January 25, 2016 from the Boards and Committees Selection Panel, Council appoint the following members to the Environmental Advisory Committee for a partial term to expire November 30, 2018: • Marco Campana • Kelly Clune • Michael Williams • Jeff Cole • Bob Bowles • Tyler Hunt AND THAT Councillor Tim Lauer be appointed as the Council representative for the remainder of this term of Council.

Page 65 of 121 5. THAT the report dated January 22, 2016 from the Development Services Department regarding the delegated authority exercised for real estate matters in 2015 be received as information.

6. THAT the report dated January 18, 2016 from the Public Works Department regarding reducing the speed limit on Alexander Drive be received as information.

7. THAT as recommended in the report dated January 21, 2016 from the Public Works Department, Arnott Construction Limited be awarded Contract RWS-14- 28, Reconstruction of Fittons Road from Tallwood Drive to Bay Street, for the tendered sum of $1,253,700 plus HST; AND THAT the Mayor and Clerk be authorized to execute an agreement with Arnott Construction Limited for Contract RWS-14-28, Reconstruction of Fittons Road from Tallwood Drive to Bay Street; AND THAT the overall budget allocation for this project be decreased from $1,800,000 to $1,441,000 with $114,000 returned to the Gas Tax Reserve and $245,000 returned to the Water and Wastewater Reserve; AND THAT Arnott Construction Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the Contract; AND THAT road closures be permitted on Fittons Road from Tallwood Drive to Bay Street for the duration of the construction.

8. THAT as recommended in the report dated January 22, 2016 from the Public Works Department, Pennorth Group Limited be awarded Contract RWS-14-33, Reconstruction of Elmer Avenue from Westmount Drive to Dallas Street, for the tendered sum of $1,000,726.99 plus HST; AND THAT the Mayor and Clerk be authorized to execute an agreement with Pennorth Group Limited for Contract RWS-14-33, Reconstruction of Elmer Avenue from Westmount Drive to Dallas Street;

Page 66 of 121 AND THAT the overall budget allocation for this project be reduced from $1,400,000 to $1,159,000 with $109,000 returned to the Water and Wastewater Reserve and $132,000 returned to the Roads Reserve; AND THAT Pennorth Group Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the Contract; AND THAT road closures be permitted on Elmer Avenue from Westmount Drive to Dallas Street for the duration of the construction.

9. THAT as recommended in the report dated January 26, 2016 from the Parks, Recreation and Culture Department, Council approve the placement of a National Day of Mourning monument on municipal property at either Couchiching Beach Park, Veterans’ Memorial Park or J.B. Tudhope Memorial Park; AND THAT Council authorize staff to enter into negotiations with representatives from the North Simcoe Muskoka District Labour Council regarding approval of the monument design, monument location and conditions regarding installation and maintenance; AND THAT staff, through the Council Information Package, report back as to the results of the negotiation.

11. THAT the report dated January 19, 2016 from the Treasury Department regarding the budget process and timeframes be received as information.

12. THAT as recommended in the report dated January 25, 2016 from the Ad Hoc Central School Committee, the lease for the Orillia Central Preschool be extended until September 30, 2017; AND THAT the lease rate be set as follows: - July 1, 2016 to June 30, 2017 = $5,258.11 per month = $10.49 per sq. ft. - July 1, 2017 to September 30, 2017 = $5,759.36 per month = $11.49 per sq. ft.

Page 67 of 121 AND THAT the Central School Ad Hoc Committee, having completed its mandate, be dissolved.

15. THAT the report dated January 26, 2016 from the Recreation Project Team regarding the Detailed Design Phase of the Recreation Facility Project be received as information.

16. THAT as recommended in the report dated January 26, 2016 from the Facilities and Special Projects, Public Works and Clerk’s Departments, upon funding approval through the Electric Vehicle Chargers Ontario Program, By-law Number 2007-55, Traffic and Parking, be amended to allow for the installation of two Level 3 Electric Vehicle Supply Equipment units in two parking spaces in Parking Lot #11 with a one-hour time limit and to prohibit the parking of non-electric vehicles in these spaces; AND THAT a budget in the amount of $4,000 be approved for the installation of wayfinding signage through the City and at the parking lot entrance for usage instructions, to be funded from Operating Contingency.

Page 68 of 121 17. THAT as recommended in the report dated January 22, 2016 from the Public Works Department, Pennorth Group Limited be awarded Contract RWS-14-34, Watermain Replacement and Asphalt Resurfacing on Rodger Road from Forest Avenue to MacIsaac Drive, for the tendered sum of $443,900.86 plus HST; AND THAT the Mayor and Clerk be authorized to execute an agreement with Pennorth Group Limited for Contract RWS-14-34, Watermain Replacement and Asphalt Resurfacing on Rodger Road from Forest Avenue to MacIsaac Drive; AND THAT Pennorth Group Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to dewatering for the duration of the Contract; AND THAT road closures be permitted on Rodger Road from Forest Avenue to MacIsaac Drive for the duration of the construction.

S. Valiquette-Thompson, Chair.

Page 69 of 121 Page 70 of 121 CITY OF ORILLIA

TO: Council - February 8, 2016 FROM: Ted Emond, Councillor, Ward 1 DATE: January 26, 2016 REPORT NO: MC-16-02 SUBJECT: Ontario Small Urban Municipalities (OSUM) Conference 2015

Recommended Motion

THAT this report be received as information.

Purpose

The purpose of this report is to disseminate the information gained from attending the Ontario Small Urban Municipalities (OSUM) Conference from April 29 - May 1, 2015.

Background and Key Facts

The following resolution was adopted by Council at its meeting held on February 9, 2015:

“THAT the following are hereby authorized to attend the 62nd Annual Ontario Small Urban Municipalities (OSUM) Conference in Belleville from April 29 - May 1, 2015, with expenses:

Councillor Emond Councillor Ainsworth”

Options & Analysis

I attended the conference sessions and my wife, Julia Bailey, attended the Companion’s Program.

Social Events: • Opening Ceremonies & Reception plus Trade Show - Ted and Julia attended the opening ceremonies and toured the trade show. Contacts made included:

o Shawna Stonehouse, Managing Director of Bearstone International who provides assistance with Economic Development & Strategies, Land Use Planning & Design, Public Consultation and Facilitation, Heritage & Cultural Planning, P3 Projects, First Nations and Branding & Design.

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o Susan Shannon, Principal of muniSERV who provides an online solution for consultants and other professionals to connect directly to their municipal clients, to find work and expand their businesses.

o Aimee Hennessy, Business Development Manager, Ontario Clean Water Agency which operates municipal water systems.

o Anne Haines, Municipal Property Assessment Corporation, who indicated that she would be in Orillia to present to Council later this spring.

o Wayne Tucker, representative of Classic Displays, demonstrated an interesting street/park waste collection bin, which contained solar energy lighted display panels tailored to municipal requirements.

• Mayor’s Reception at Empire Theatre, Dine-Around Dinner and Ron James entertainment at Empire Theatre.

o Introduced to Mayor Taso A. Christopher, Mayor of Belleville.

o Dine-Around was an innovative replacement to the traditional conference banquet. Four Belleville restaurants offered fixed price dinner options for delegates and guests.

o Ron James provided two hours of non-stop entertainment.

• Julia attended the Companion’s Program, which included attendance at the social events and tour of the wine and culinary of Prince Edward County.

Conference Sessions:

I attended the following sessions:

• Rory Mitz, CIBC Investment Solutions for Municipalities - this session identified options for obtaining greater returns on reserve deposits. The session was somewhat technical and not of great value as our reserve deposits are not at a level where interest income is of major concern.

• Official welcome by Mayor Christopher of Belleville and remarks by Association of Municipalities Ontario (AMO) President, who made his pitch for all municipalities to work together through AMO. He also commented on the $15 billion in the recent Provincial budget directed toward non-GTHA municipalities.

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• Benjamin Tal, CIBC, Deputy Economics, gave an in-depth and clear overview of the current world and Canadian economics. Some of his key points included:

o Saudi is the only country that can stabilize oil prices and if they decide not to, then volatility in oil prices will be the new reality.

o Euro Zone is a mistake as it is not a normally functioning market.

o China will have a soft landing, just because they can. Chinese economic is shifting from infrastructure to consumer. It will be fewer commodities intensive, which is not positive for Canada.

o The U.S. is experiencing a manufacturing renaissance. The U.S. dollar is the only currency that is strengthening. Only 15% of U.S. economics is export based, which makes the U.S. an island economically. U.S. consumer pent up demand is the key to the immediate future. The U.S. interest rate is too low. Only fear is keeping it low.

o Canada is integrated into the U.S. economy. We have the most educated individuals in poverty. Education is not being translated into jobs. We are graduating students with the wrong degrees. Interest rates will rise, but slower and with less magnitude than in the past. The Bank of Canada will intervene to keep our dollar at between .78 and .82 of the U.S. dollar.

o Tal is bullish on Canadian manufacturing because the U.S. economy is expanding and manufacturing. Manufacturing growth will not be in the traditional older sectors, but in high productivity and dollar sensitive sectors.

o Oil price decline is good for Canadian consumers (equivalent of 9% tax cut).

• Max Valequette is one of Canada's best-known culture and media experts and commentators. A marketer by trade, he is employed by an advertising agency Bensimon Byrne as the Managing Director of Intellectual Property. He spoke about the emerging millennial demographic (10 - 30 year olds) that are entering adulthood sooner, but actually becoming adults later, creating a large and important pre-adulthood demographic. Key learning is that Orillia needs to have a BRAND that targets 25+ and identifies why they should consider settling down in Orillia, e.g., work from home, engage digitally, don’t have to commute, 3D printing, entrepreneurial centre.

• Marc Coyle, Manager of Information Systems, spoke about John Maxwell’s “Five Levels of Leadership”. Not a particularly useful session.

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• Aaron Bell, Creative Content Agency spoke of the evolution of the Belleville magazine - “The Magazine About Your Community”. Belleville was frustrated at having the local media telling unflattering stories about the city. City decided to design, produce and distribute a quarterly magazine that would educate and entertain Belleville citizens about the City - remind citizens why they live, work and play in Belleville. Canada Post distributes it to every residence, business and farm in the City. Content is linked to the Belleville strategic plan. Cost is about $18,000 per issue. Copies of the first few issues can be found in the Council Office.

• Build Belleville Projects Centre tour. Belleville has integrated 22 Capital Projects totaling over $80,000,000 under the innovate label of BuildBelleville. As part of this initiative they opened a Project Centre where the public can visit and view the story boards for each project, public meetings can be held and city project staff are located there. The Summer 2014 issue of Belleville magazine has a description of BuildBelleville. This is an initiative Orillia should explore and potentially replicate. Mark Fluhrer, Director of Recreation, Culture & Community Services led the tour and described the program. His contact information is [email protected] and 613-967-3217.

• John Mascarin of Aird & Berlis briefed delegates on Bill 8, which provides authority for the Ombudsman to investigate municipalities. This presentation reinforced how important it is for Orillia to have a Code of Conduct, an Integrity Commissioner and a Closed Meeting Investigator all of which insulate us to some degree from the Ombudsman from opening a file on Orillia. Regardless of these insulation measures, the Ombudsman has the right to open any file he/she wishes.

• Leo Longo of Aird & Berlis briefed the delegates on the pending changes to the Development Charges and Planning Act. He outlined five positive and five negative aspects of the proposed changes:

o Five Positives: . Official Plan review will move from 5 to 10 years . Appeal freeze on comprehensive Zoning By-law for 2 years . Mediation process on OMB appeals . Restricted appeal to OMB . Transit services in Development Charges

o Five Negatives: . Must explain how submissions affect decision down to the minor variance level . Introduces a new test for minor variances . 1 hectare or park for every 300 to 500 units and must have a parks plan in effect

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. DC Act provides new investigative powers, which includes paying the cost of investigations . More stringent reporting

• Kathleen Wynne, Premier of Ontario, addressed the delegates primarily on the budget pointing out the $15 billion dedicated to communities outside the GTHA for renewed infrastructure. She expressed commitment to learn from municipal leaders directly. She spoke about challenges of long-term versus short-term focus, investments for children and sustainable growth. During the Q/A session she was asked exclusively local issue questions, e.g., Harry Hughes asked about rural high-speed internet and natural gas connections. I had a few minutes of conversation with the Premier during which I offered greetings from Orillia on behalf of Mayor Clarke. The Premier spoke of Terry Fallis having been announced the day before as the Leacock Medal of Humor winner and asked when the presentation would be taking place. I extended an invitation to the presentation. The Premier replied it was unlikely her schedule would permit attending. We spoke about Mr. Fallis’s new book, both had read it and the Premier spent a moment or two explaining the books humor premise to her staff.

• Lou Renaldi, Parliamentary Assistant to the Minister of Municipal Affairs and Housing said little of substance and had no answers for the questions he was asked.

• Monika Turner, AMO Fiscal Responsibility Officer briefed delegates on fiscal sustainability, which is a financial system that provides for the current and future needs of the community. AMO has announced the findings of its Fiscal Sustainability Project.

Informal Conversation: • I spoke at some length with Mark Fluhrer, City of Belleville Recreation, Culture and Community Services Director. Mark was retained by the City to build the Quinte Sports and Wellness Centre in which the conference was held. This facility includes twin pad ice surfaces, aquatic centre with the amenities planned in Orillia, one FIBA gym, fitness centre and various multi-purpose rooms. The cost to build was $32,000,000 and it was opened in 2013. Funding was split 1/3 each by the Federal, Provincial and Municipal governments. No township or county funding, although memberships from the surrounding areas are critical to offset operating costs. Mark said the project occurred at a very beneficial time and would cost between $50,000,000 and $60,000,000 if they were to build it today. He described the process by which they involved City staff in the building of the project, which not only eliminated numerous obstacles but has resulted in high level of commitment and engagement of the operating staff, which was evident in contact with them during the conference. Mark is a resource we should invite to Orillia so we can learn from Belleville’s experience in building their facility.

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Financial Impact

The cost of the conference included the registration amount of $563.87 (includes HST) per participant as well as accommodation, meals and mileage. The companion program was paid personally by the participant.

Comments from Departments/Agencies

Comments were neither solicited nor obtained from any Departments/Agencies.

Comments from Committees

Comments were neither solicited nor obtained from any Committees.

Communications

Comments were neither solicited nor obtained from the Manager of Communications.

Link to Strategic Plan

The recommendation included in this report is not specifically related to the goals identified in the 2010-2014 Strategic Plan.

Conclusion

I believe attending the conference was worthwhile and recommend that a Council representative attend the conference in 2016 in Goderich, Ontario.

Prepared by & Key Contact: Ted Emond, Councillor, Ward 1

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CITY OF ORILLIA

TO: Council - February 8, 2016

FROM: Pat Hehn, Councillor, Ward 1 Ralph Cipolla, Councillor, Ward 2 Ted Emond, Councillor, Ward 1 DATE: January 26, 2016 REPORT NO: MC-16-03 SUBJECT: Ontario Public Transit Association 2015 Symposium

Recommended Motion

THAT this report be received as information.

Purpose

The purpose of this report is to disseminate the information gained from attending the Ontario Public Transit Association 2015 Symposium for Municipal Officials - The Role of Public Transit in City Building. The Symposium was held on September 24, 2015 in Mississauga, Ontario.

Background and Key Facts

Although Council didn’t authorize Councillors Hehn, Cipolla and Emond to attend this free conference, we would like this report to be circulated to all members of Council and senior staff for their information.

Options & Analysis

Councillors Hehn, Cipolla and Emond attended the symposium that was held in the Living Arts Centre, 4141 Living Arts Drive, Mississauga, Ontario.

Wendy Reuter, VP Member Value, of the Canadian Urban Transit Association kicked off the session with an update on Transit Vision 2040 - the industry blueprint for the next generation.

Transit Vision 2040 communicates transit's contribution to quality of life, the nature of change likely to take place in our communities by 2040, the implications these changes will have for transit, and strategic directions for actions that can maximize transit's contribution to our quality of life. This Vision is based on current trends and the wisdom of stakeholders both inside and outside the transit industry. The Vision was developed by first considering the nature of change likely to occur in Canadian communities and then identifying the contribution

Page 77 of 121 2

transit could make to support the development of strong, livable and environmentally responsible communities. Additional information on Transit Vision 2040 can be found on the CUTA web site:

http://www.cutaactu.ca/en/public- transit/publicationsandresearch/vision_2040.asp

Transit Vision 2040 is a necessary pre-read for our upcoming Transit Strategic Planning exercise.

Professor Jeff Casello, University of Waterloo delivered the key note address on how all cities can get a cure and influence development that will support higher-order transit investments.

Professor Casello spoke about the difference between the city centers and activity centers when planning transit routes. He complimented Kingston on introducing High School transit passes, which facilitated student access to after school and weekend employment. He reinforced that forward thinking cities view transit as an investment not a subsidy, just like cities have traditionally viewed road building as an investment. He spoke of having a small number of transit corridors with frequent service and how communities are introducing “express” services on high use corridors (Orillia City Center to West Orillia would be a potential corridor for an “express” service). He recommended telling stories of normal people in the community who use transit and how it has changed their lives. Professor Casello reinforced the need for communities to investigate new and innovative technologies for transit vehicles, including hybrid and electric vehicles.

Professor Casello would be a good resource to consider for assisting with our Transit Strategy.

Mayor Linda Jeffery, Brampton, Councillor Jim Neill, Kingston and Regional Chair Ken Seiling, Waterloo Region participated in a panel where each spoke about their transit systems and then took questions.

Mayor Linda Jeffery, Brampton described the challenge her divided Council is facing over the Ontario Government LRT funding offer. This presentation was of little value to Orillia.

Councillor Jim Neill, Kingston offered a number of interesting examples of transit innovation in Kingston that may have application in Orillia. He spoke about offering different fare packages, e.g., seniors, high school students, business, and BIA passes. Kingston has introduced an “express” transit system that is worth a look, although Orillia is likely too small of a community.

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Chair Key Seiling, Regional Municipality of Waterloo spoke about the new LRT coming to Waterloo and the challenges of “hard edge” boundary between urban and rural. Both were interesting issues, but neither is really applicable to Orillia.

The Q/A session was focused almost entirely on large urban transit issues, although Councillor Cipolla did challenge the panel and the Association to focus more on smaller urban transit issues.

A couple of points that are worth highlighting:

• Orillia should identify “development areas” within the City as we consider our transit strategy, e.g., downtown/waterfront, West Street South, Westridge, HRC. • MTO philosophy is exclusively focused on autos and excludes the potential of transit to relieve pressure now and in the future on roads. This is particularly timely in terms of the investments MTO is requiring in West Orillia to accommodate our growth. • Potential of slowing growth of private autos versus investments in transit. Few studies consider the potential reductions in the personal investments individuals make in autos when considering the municipal investments in transit.

Mayor Bonnie Crombie, Mississauga delivered a luncheon keynote that was a sales pitch for the City of Mississauga. Not of value to Orillia’s circumstances and transit challenges.

Financial Impact

The symposium was free of charge.

Comments from Departments/Agencies

Comments were neither solicited nor obtained from any Departments/Agencies.

Comments from Committees

Comments were neither solicited nor obtained from any Committees.

Communications

Comments were neither solicited nor obtained from the Manager of Communications.

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Link to Strategic Plan

The recommendation included in this report is not specifically related to the goals identified in the 2010-2014 Strategic Plan.

Conclusion

Councillors Hehn, Emond and Cipolla believe attending the conference was worthwhile. Attendance at future OPTA and CUTA events would be recommended if the conference agenda and speakers included topics and experiences from small urban areas such as Orillia.

Prepared by & Key Contact:

Members of the Transit Advisory Committee: Councillor Pat Hehn, Ward 4 Councillor Ralph Cipolla, Ward 2 Councillor Ted Emond, Ward 1

Page 80 of 121 CITY OF ORILLIA

TO: Council - February 8, 2016 FROM: Grants Committee DATE: January 29, 2016 REPORT NO: GNT-2016-01 SUBJECT: Grant Recommendations

Recommended Motions

1. THAT, further to the $1,000 allocated to the Orillia Winter Carnival at the December 7, 2015 Council meeting, an additional $1,500 grant be approved for the Orillia Winter Carnival through the Partnership Programming for Cultural Festivals and Events.

2. THAT the following Partnership Programming for Cultural Festivals and Events grant be approved for 2016:

Orillia Jazz Festival $1,000

Purpose

The Grants Committee is tasked with reviewing and providing recommendations to Council with respect to all City grant applications.

Background and Key Facts

• Applications for the Cultural and Festivals and Events Program for 2016 were submitted prior the October 15, 2015 deadline. • Upon review of these applications, the Grants Committee made recommendations to Council where subsequent resolutions were passed at the December 7, 2015 Council Meeting. • Three groups were asked to attend the next meeting to provide further information with respect to their application and organization – Orillia Beatles Celebration, Orillia Jazz Festival and Orillia Winter Carnival.

Options and Analysis

The Committee requested additional information from the following organizations, inviting a representative from each to attend the Grants Committee meeting to further discuss their financial and business plans.

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Cultural and Events Partnership Program for 2016 Applicant Request Purpose Recommended Orillia Beatles $2,500 To support and subsidize the costs More Celebration associated with promoting and information is running the local event (portable required sound equipment/stage rental). Orillia Jazz $2,500 To assist in the costs of expanding $1,000 Festival marketing initiatives. Orillia Winter $10,000 To subsidize operating expenses, Carnival advertising costs and prize money. • As approved by Council on December 7, 2015: $1,000 • Additional, further to information provided to Grants Committee at the meeting held on January 28, $1,500 2016:

Financial Impact

The 2016 budget for grants is $62,000. If the grants included in this report are approved, the total amount spent in 2016 will be $38,000.

Comments from Departments/Agencies/Committees

No comments were solicited or received.

Communications

The Mayor’s Office holds a cheque presentation for the successful grant applicants and the media are invited to attend. At this time an official news release is distributed and posted to the City’s website and social media channels.

Link to Strategic Plan

Provision of grants to various community groups is linked to Orillia’s Strategic Plan as outlined by “Healthy Communities - Enhancing the Wellness of the Community”.

Conclusion

The Grants Committee respectfully submits this report for Council’s consideration.

Prepared by: Brad Scott, Financial Analyst

On behalf of the Grants Committee: Councillor Sarah Valiquette-Thompson, Chair Councillor Ralph Cipolla Councillor Tim Lauer

H:\COUNSERV\AgendaC\Feb8\Grants Report 2016-1.doc Page 82 of 121 City of Orillia Office of the City Clerk Memo To: Housing Committee Copy to: Robin Cadeau, Assistant Clerk/Committee Coordinator Nikki Brittain, Housing Committee Secretary Clerk’s Department (Referrals) From: Janet Nyhof, Deputy Clerk Date: September 29, 2015 Re: The Lighthouse – Building Hope Initiative

The following is a copy of the resolution that was adopted at the Council meeting held on September 28, 2015:

“THAT, further to the deputation by The Lighthouse regarding a request for support for the Building Hope initiative, Council support, in principle, the Business Plan dated September 23, 2015;

AND THAT the deputation information be referred to the Housing Committee for review and to report back to Council by March 2016;

AND THAT Councillor Lauer be appointed a City representative on The Lighthouse Board - Building Hope Initiative.

Please prepare a report to Council by March 2016.

JN:nb

Attachment: Building Hope Deputation Materials.

Page 83 of 121 C:\Users\nbrittain\Desktop\New folder\dep2 building hope.docx File: A01-GEN Page 84 of 121 CITY OF ORILLIA TO: Council - February 8, 2016 FROM: Housing Committee DATE: February 2, 2016 REPORT NO: HC-16-01 SUBJECT: Building Hope

Recommended Motion

THAT Council support the request from The Lighthouse Christian Ministries for a loan to acquire 75 Queen Street for the purposes of the Building Hope initiative;

AND THAT the loan be an interest free loan for a five-year term with a lump sum repayment at the end of the term;

AND THAT the loan be conditional on:

• The Lighthouse Christian Ministries being able to secure the appropriate zoning for the proposed development; and • The Lighthouse Christian Ministries agreeing to pledge the land as security to guarantee the loan.

AND THAT Council authorize legal fees of $5,000 to be appropriated from Operating Contingency;

AND THAT the Mayor and Clerk be authorized to execute the necessary documents.

Purpose

The purpose of this report is to respond to the Council referral from September 28, 2015 as follows:

“THAT, further to the deputation by The Lighthouse Christian Ministries regarding a request for support for the Building Hope initiative, Council support, in principle, the Business Plan dated September 23, 2015;

AND THAT the deputation information be referred to the Housing Committee for review and to report back to Council by March 2016;

AND THAT Councillor Lauer be appointed a City representative on The Lighthouse Christian Ministries Board - Building Hope Initiative.”

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Background & Key Facts

• Glenn Wagner, Chair of the Building Hope Project for The Lighthouse Christian Ministries , attended the October 14, 2015 Housing Committee meeting to discuss the deputation material and project concepts of providing a “hub” model of service delivery to support the most vulnerable individuals in the City of Orillia. • The project vision is to provide temporary shelter, supportive housing, safe beds with 24/7 service access for individuals with mental health and addiction issues, a soup kitchen and other client-centred services in a central location. • Funding options and opportunities for the partnership formed by The Lighthouse Christian Ministries Soup Kitchen/Shelter and the Canadian Mental Health Association of Simcoe County were presented with information related to potential sites that were being investigated as follows: o the OPP Detachment on Peter Street o the former Train Station at 150 Front Street South o the building at 69 Peter Street South • At that time, the Train Station was identified as the most desirable, but it was noted that more than a dozen sites had been considered. • As the designated Council representative to the Building Hope Committee, Councillor Lauer agreed to keep the Housing Committee apprised of progress with the work of the group and the property investigations. • At the Housing Committee meeting held on November 23, 2015, members discussed the short list of four specific site options with the Director of Development Services, along with the potential opportunities and challenges of each site. • The property opportunity at 75 Queen Street was also introduced as an option. • Building Hope is currently in discussions with a number of community partners. • Building Hope has recently received a start-up grant of $35,000 from the County of Simcoe. • Municipalities are being strongly encouraged by all upper levels of government, including the County, to provide leadership through home grown incentives and funding support to assist in solving community housing issues such as emergency and transitional housing. • Attached as Schedule ‘A’ hereto is a letter dated February 1, 2016 from The Lighthouse Christian Ministries requesting the City of Orillia loan The Lighthouse Christian Ministries up to $450,000 interest free for a term of 5 years. • The loan is to be used to purchase a 2.4 acre parcel of land at 75 Queen Street East in Orillia, with the plan to build Building Hope, a collaborative "hub" facility that will increase the stability of the lives of vulnerable populations by better delivery of services and increased housing opportunities.

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Options & Analysis

Option 1

THAT Council supports the request from The Lighthouse Christian Ministries for a loan to acquire 75 Queen Street for the purposes of the Building Hope initiative;

AND THAT the loan be an interest free loan for a five-year term with a lump sum repayment at the end of the term;

AND THAT the loan be conditional on:

AND THAT Council authorize legal fees of $5,000 to be appropriated from Operating Contingency;

AND THAT the Mayor and Clerk be authorized to execute the necessary documents.

This option is provided to enlist Council to fully engage with The Lighthouse Christian Ministries to offer a loan option for the Building Hope Project.

This option expands Council’s support “in principle” to provide a commitment to assist the Building Hope Project to proceed with the acquisition of a property. The property is well located to offer much needed housing options and which will also offer the opportunity to create a service hub of other supports.

The Housing Committee acknowledges the need in Orillia for a range of housing options and services. The Lighthouse Christian Ministries reports that the shelter serves 2500 man nights per year. There is no emergency housing of this nature for youth, women or families at this time. The occupancy rate for the CMHA safe beds in Orillia was 64% in 2013-2014, however, it is noted that there is limited access to these safe beds after 9:00 p.m. This results in misuse of other community services to accommodate the after-hour needs of a range of vulnerable citizens.

The site at 75 Queen Street is optimal because it is in close proximity to the core, the size would allow for the proposed concept and would be enticing to potential community partners. Building Hope currently has the property under contract. Building Hope has advised that an appraisal for the property has been completed, and a Record of Site Condition and Certificate of Property Use is available for the site.

At this time, the City’s Zoning By-law currently does not contain a definition for “shelter,” consequently, Building Hope would need to commence a zoning process.

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As per Section 107 of the Municipal Act, Council may provide a loan to a non-profit organization. It would be prudent if Council pursues this option to ensure that the land acts as the security for the loan.

Option 2

THAT Report Number HC 16-01 be received as information at this time.

The effect of this motion would be to advise The Lighthouse Christian Ministries that their request for a loan to acquire 75 Queen Street has been denied by Council at this time.

Financial Impact

The City is currently in a positive cash flow, in that it has cash in the bank available to be invested. Based on approved capital projects, the City will use this cash over the next 1-2 years. At that point, the City will be required to obtain cash through a loan. Current Ontario Infrastructure rates are 2.83% for a 15 year debenture. Based on these rates, the cost to extend a loan to The Lighthouse Christian Ministries for $450,000 will be approximately $67,000 over the 5-years.

The legal costs to create the necessary documentation will be approximately $5,000.

Comments from Departments/Agencies

Due to the timing of this report, minimal comments have been received from Departments and/or Agencies.

Comments from Committees

Comments from other Committees were not solicited for this report.

Communications

Comments from the Manager of Communications have not been solicited at this time.

Link to Strategic Plan

The recommendation contained in this report supports the following goals contained in the 2010-2014 Strategic Plan:

• People First - Respect for all through a customer-centred approach • Healthy Communities – Enhancing the wellness of the community

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Conclusion

The Housing Committee concurs with the Building Hope site selection of 75 Queen Street as a potential site for the new facility, subject to rezoning approvals. There is a clear need in the City of Orillia for the emergency shelter and transitional housing options and support services proposed to be facilitated by the Building Hope Project.

Prepared by & Key Contacts: Housing Committee: Councillor Mason Ainsworth, Chair Councillor Tim Lauer Councillor Jeff Clark

Schedules

 Schedule “A” - Letter dated February 1, 2016 from The Lighthouse Christian Ministries

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Mayor and Council February 1, 2016 City of Orillia

Further to the deputation by The Lighthouse and The Canadian Mental Health Association concerning Building Hope on September 28, 2015, and further to the motion by Council to support, in principle, the Business Plan dated September, approved unanimously, The Lighthouse hereby requests The City of Orillia to loan The Lighthouse up to $450,000.00 interest free for a term of 5 years.

Funds will be used to purchase a 2.4 acre parcel of land at 75 Queen Street East in Orillia, with the plan to build Building Hope, a collaborative "hub" facility that will increase the stability of the lives of vulnerable populations by better delivery of services and increased housing opportunities.

We see a collaboration creating a new "hub" facility, Building Hope, with many services meeting the needs of the most vulnerable in our community. Currently, the formal collaboration includes The Lighthouse and The Canadian Mental Health Association. However, we are working with other service groups in Orillia, reviewing other possible partnerships, including the Salvation Army, to ensure we realize economies of scale and efficiencies across the social service sector.

Within Building Hope we see shelter services and a soup kitchen, plus a range of safe, affordable housing, as well as crisis beds, and many support services like mental health and addictions counselling. We desire to have housing spaces along a continuum ranging from emergency shelter to supported affordable housing with connections to permanent housing in the community.

Our objective is to move the most vulnerable - those hurting, hungry, or homeless - to a place of wellness. We must work together to ensure our objective is met!

Glenn Wagner Board Chair

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City of Orillia

TO: Council - February 8, 2016

FROM: Jeff Duggan, Senior Planner

DATE: February 2, 2016

RE: Supplementary Memo to Planning Report (DS-16-04) Application for Zoning By-law Amendment Applicant: Miglena Hinova and Hristofor Hinov Address: 266 Canice Street File No.: D14-830

On January 18, 2016, a Statutory Public Meeting of Council was held regarding Zoning By-law Amendment Application File No. D14-830 (Miglena Hinova and Hristofor Hinov - 266 Canice Street).

At that meeting, Council adopted the following recommendation:

“THAT as recommended in the report dated January 12, 2016 from the Development Services Department, the Draft Zoning By-law Amendment for Application No. D14-830 (Hinova/Hinov - 266 Canice Street) be presented to Council for its consideration at the next available meeting.”

Further to the Public Meeting of Council held January 18, 2016, staff hereby recommends that Council approve Zoning By-law Amendment Application No. D14-830 (Miglena Hinova and Hristofor Hinov - 266 Canice Street) in accordance with the Draft Zoning By-law Amendment attached hereto.

Schedule: • Schedule “A” - By-law 2016-17: Amendment Number 24 to Zoning By-law Number 2014-44, as amended.

Page 91 of 121 SCHEDULE “A”

BY-LAW NUMBER 2016-17 OF THE CITY OF ORILLIA

AMENDMENT NUMBER 24 TO BY-LAW NUMBER 2014-44, THE ZONING BY- LAW FOR THE CITY OF ORILLIA (266 CANICE STREET)

WHEREAS the Council of the Corporation of the City of Orillia may pass by-laws pursuant to Section 34 of the Planning Act, R.S.O. 1990, as amended;

AND WHEREAS the Council of the Corporation of the City of Orillia has received an application to rezone the parcels of land known municipally as 266 Canice Street;

AND WHEREAS the Council of the Corporation of the City of Orillia deems the said application to be in conformity with the Official Plan of the City of Orillia, as amended, and deems it advisable to amend By-law Number 2014-44, as amended.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF ORILLIA HEREBY ENACTS AS FOLLOWS:

1. THAT Map Number 7 of Schedule “A” to By-law Number 2014-44, as amended, is hereby further amended by rezoning the lands identified on Schedule “A-1” attached from the Residential One (R1) Zone to the “Residential One Exception Five (R1-5) Zone. 2. THAT Section 7.5 “Residential Zone Exceptions” of By-law Number 2014-44, as amended, shall be amended by adding the following Zone Exception to the end of Table 7.3 “Residential One (R1) Zone Exceptions”:

Column 1 Column 2 Proposed Exception Number R1-5 Additional Permitted Uses: • Dwelling, Three-Unit

3. THAT Schedule “A-1” attached forms part of this by-law. 4. THAT this by-law shall take effect as of the date of passing, subject to the provisions of the Planning Act, R.S.O. 1990, Chap. P.13 as amended. BY-LAW read a first, second and third time and finally passed this 8th day of February, A. D. 2016.

______MAYOR

______CAO/CITY CLERK

Page 92 of 121

Page 93 of 121 Page 94 of 121

The Ministry of Transportation is seeking a noise by-law exemption from BY-LAW NUMBER 938

The Ministry plans to repair approximately 2.8 km of Highway 12 from R.R. 44 to the junction of Highway 12 and Atherley Road. Night work is permitted in the contract and will likely occur. The 2016.night work may commence any time after April 1, 2016, and must be completed by October 31,

During construction the primary sources of noise will include:

• Excavators, to place new granular material, • Tandem trucks to haul material, including truck back-up horns, • Generators, to provide night-time lighting, • Milling machine and sweepers, • Asphalt paving machine.

We are seeking an exemption for the length of the contract commencing from approximately 51 51 April1 through to October 31 , 2016.

The contractor will be required to minimize idling of construction vehicles and to maintain equipment in good working order (including muffling devices) to minimize noise impacts. In addition, MTO/MOE construction noise protocol requires that the Contract Administrator monitor and investigate any complaints regarding construction noise.

We would appreciate your attention regarding this matter. If you require additional information, please do not hesitate to contact me.

Thank you,

Matthew Waterman Project Manager Planning and Design Section Central Region Ministry of Transportation Tel: (416) 235-4535

Page 95 of 121 Page 96 of 121 Simcoe County Farm Fresh

RECEIVED City of Orillia JAN 2 5 2016 50 Andrew Street South, Suite 300 Orillia, Ontario L3V 7TS M~~?.R'S OFFIC ~j

Dear Mayor Steve Clarke and Councillors,

As we look into the future, we are working to build on the successes of the past. As part of our ongoing efforts to enrich the agri-culinary local culture of our region through education and exposure via Simcoe County Farm Fresh Marketing Association {SCFFMA), we are asking for the financial support of our municipal partners to assist us in our efforts to continue our work in our upcoming season with financial support of $1,200 for the year 2016. We are presently in preliminary partnership talks with the County of Simcoe to assist us with project management however each municipality has offered their individual support which would remain your own separate partnership with SCFFMA.

The contributions of our municipal partners are vital to our ability to continue on in this vastly expanding local food movement in Simcoe County. We hope you will consider participation in our organizations quest to continue to help build our economy in our loca l food sectors and keep local food systems sustainable to boost our community's economic growth.

As you may know, SCFFMA is run by a board of directors actively involved with businesses concerning the agricultural and food sectors which consist of local food store owners, farmers/producers and food service individuals as well as farmers' markets, accommodators and microprocessors.

Simcoe County Farm Fresh Marketing Association incorporated as a not-for-profit organization in 2007. Our mission statement is: "To promote and advocate local food production, processing, distribution and consumption for the purpose of sustaining the local food system in Simcoe County."

1 We have been very busy over the last year hosting our local 8 h annual Savour Simcoe event which took place 1 on August 30 h, 2015 at the Simcoe County Museum with over 300 people in attendance. It was a success and garnered media coverage that is still ongoing providing a positive outlook to both the businesses that participated and sponsored the event.

Over the years, we have provided several educational opportunities for our members to participate in industry workshops and seminars to assist in increasing business and training pertaining to agriculture and food marketing.

SCFFMA staff and members are continuously participating in hundreds of public speaking events and venues t hroughout the County and beyond to promote our region, educate about local businesses and products and the importance of a buy local system to enrich our economic development.

Page 97 of 121 2

Benefits to assisting SCFFMA with funding from your municipality

);> You will align your municipality with other like-minded organizations, businesses and individuals that are committed to supporting the local food movement and believe in giving back to the community

);> You will vitally contribute to improving the quality of economic sustainability for those in your community and help showcase its best assets to a growing agri-culinary tourist population

);> You will be marketing your region to a captive, loyal and growing audience that supports organizations and buy loca l programs in the community through our website and social media and members

);> Our website reaches 20,000- 50,000 unique website visits per month on www .simcoecountyfarmfresh.ca

);> Exposure to over 3,500 likes on our Facebook page and consist ently growing

);> Twitter @Savo urSimcoe displays over 3,200 followers that reach beyond the borders of Simcoe County- This has grown from 2500 to over 3200 in 6 months! o 2014 Savour Simcoe Twitter and Facebook analysis results from May 5 -Aug 24/14 o 284,902 impressions pertaining only to our Savour Simcoe event.

);> Simcoe County Farm Fresh website has received valuable media coverage from journalists and reporters over the years estimating that nearly 2,000,000 media impressions have been made through both purchased and in-kind media coverage

On behalf of Simcoe County Farm Fresh Marketing Association, thank you for your consideration and your support. If you require any further information and/or an invoice I would be happy to assist you.

Crystal St okes M arketing Manager

13-4 Alliance Blvd. P.O. Box 227, Barrie, ON L4M 7G3 P: 705-734-2075 Twitter @SavourSimcoe www.simcoecountyfarmfresh.ca

Page 98 of 121 Telecare Distress Line Bot , Greater Simcoe Ill! l.lt~l•~o '"lfttnAI!Un&l® RECEIVED JAN 1 2 2016 MAYOR'S OFFIC'::: ,

January 6, 2016

To: The City of Orillia

Thank you so much for the recent grant to Telecare Distress Line of Greater Simcoe. We are so proud to be based out of Orillia and to be supported by the City.

The funds will be used wisely to keep our valuable service running right here in our community. We are so thankful for your support.

Holly MacLeod Executive Director Telecare Distress Line of Greater Simcoe

-----·-·---·· ~1\) Clerk's Dept

170 Colborne St. West www.telecaredistressline.com Orillia On [email protected] L3V 2Z3 705-325-9534 Page 99 of 121 Page 100 of 121 7053ll723l8 RECEIVED JAN 0 8 2018 MAYOR'S OFFICE

99 LYNX Orm.LIA ROYAl. CANADIAN (AIR) CADET SQUADRON 105 WyandotteStr19et, PO Sox 901 Orillla, ON U!V6S1 RECEIVED (705) 326-9999 Charitable #131387665RR0093 JAN 252016 January 6, 2016 Clerk's Dept. Mayorand Council City of Orlflia Re: 2na Tag Day for 99 Lynx Air Oadets February 26 and 27,2016

99 LYnx AirCadeta are requesting a :zn~ Tag Day forF'ebruary 2.6 and 27, 2016. The Squadron may be asked to move from the bull

We would appr$dlate. it If the coui1Cil would be able to approve (hi$ 2"d Tag Day. I .

Yours truly, u.a.~c;p ~Ienard Purcell Sponsoring Chairpe~rson

Page 101 of 121 Page 102 of 121 Simcoe-Muskoka Unit 154 Cedar Checkley Pointe St. Dr.Suite Unit # 103 22 BarrieBarrie,, OntarioOntario L4NL4N 1W15R7 Telephone: (705) 726-8032 Facsimile: (705) 726-4073

February 2, 2016

Mayor Clarke Office of the Mayor 50 Andrew St. S. Suite 300 Orillia, ON L3V 7T5

Dear Mayor Steve Clarke and Council Members:

The Orillia Branch of the Canadian Cancer Society would like to hold Daffodil Tag Days on Friday, April 1, 2016 to April 2 2016 (Annual Daffodil Days Campaign). The yellow daffodil continues to be a highly recognized symbol of hope for those living with the disease. Our Annual Daffodil Campaign is an opportunity for residents of the Orillia community to show their support of the Canadian Cancer Society and to join the fight against cancer.

We understand that our current policy with the City of Orillia states the campaign runs the 3rd week of the month. We are writing to request your approval to change it to the first weekend of April to allow us to kick off our Daffodil Month.

If you have any questions, or require further information from us, please do not hesitate to contact myself at 705 726-8032.

Thank you for your consideration, and for once again allowing the Canadian Cancer Society to host Tag Days within the Town of Orillia.

Together we are changing cancer forever.

Sincerely,

Amanda Gifford Volunteer Engagement Coordinator Simcoe-Muskoka Community Office Canadian Cancer Society

For information about cancer, our services or to make a donation / Pour obtenir de l’information sur le cancer, nos services ou pour faire un don 1 888 939-3333  www.cancer.ca Charitable Organization No. 11882 9803 RR Page 103 of 121 Page 104 of 121 SIMCOE COMMON ELEMENTS CONDOMINIUM CORPORTATION #287

December 7, 2015

Mayor and Council City of Orillia Andrew Street S Orillia, Ontario

Dear Mayor Clarke and Council

I am writing on behalf of the Condominium Associations of 5 lnvermara Court and 10 lnvermara Court. We are seeking financial assistance in the planting of trees along the boulevard on Atherley Road. Species of trees for the project will be taken from the planting list of the City of Orillia. We are requesting that the cost of the trees and their planting be included in the budget set aside for tree planting in the city. Th is project will enhance a major entrance to the city.

Discussions have taken place with the Ministry of Tra nsportation re the plantings on their boulevard. An application for an encroachment permit has been secured and Ministry officials have agreed to reduce the permit fee for t his project from $1500 to $500. The Condo Boards will cover this fee. A plan for the project is enclosed. We would al so like to advise that the Condo Boards at their expense have always maintained t he grasss cutting and removal of debris along the boulevard.

Chuck Penny is familiar with this project and may be contacted if further information is required. His phone number is or at email at .

We appreciate your consideration of this request and look forward to a positive response .

Sincerely

Gerry Jones

Orillia, Ontario

Page 105 of 121 Page 106 of 121 . RECEIVED I

January 27, 2016 JAN 2 8 2016 I

MAYOR'S OFFICE I

Mayor Steve Clarke and Members of Council City of Orillia 50 Andrew St. South, Suite 300 Orillia, ON L3V 7T5

Dear Mayor Clarke and Members of Council:

As you might be aware, in August 2014 Habitat for Humanity Orillia I Lake Country took the courageous step of joining forces with four other area Habitat affiliates to form HFH Ontario Gateway North. Our dedicated Orillia I Lake Country volunteers continue to serve as a chapter of the regional organization.

There is strength in numbers, and after a period of consolidation, we have set an objective of providing affordable homeownership to upwards of 16 families this year. At least two ofthese will be within Orillia's city limits.

In the longer-term, our goal is to serve 100 families per year across the region- a target I expect will take seven to ten years to achieve. I anticipate our path to that goal will see us building in Orillia every year henceforth.

In support of our local building commitment- and thanks to the city's Economic Development Office we are just wrapping up lease negotiations for new ReStore space on James Street at Memorial Avenue. We are excitedly looking forward to a grand opening on or about July 2nd, to which we will be pleased to invite Council.

I write to formally request resumption of the partnership that, in the past, permitted the City of Orillia and Habitat for Humanity to jointly make affordable homeownership possible for three families on previously vacant city-owned lots (265 Crawford Street in 2006, 107 Andrew Street in 2007, and 45 Victoria Street in 2010). In addition to helping break the cycle of poverty for these families, these homeowners now, of course, contribute to the city's annual property tax revenues.

We have specific interest in the city-owned property at 499 Bay Street as a target site for a semi detached, providing affordable housing for two families. This would be our first ground-breaking

Building Homes, Building Hope, Building Community

1964 Muskoka Beach Rd. R.R. #1 Gravenhurst, ON, PlP l Rl Tel. 705-646-0106 www. ha bitatgatewaynorth.com Page 107 of 121 RECEIVED JAN 2 8 2016 Mayor Clarke and Members of Council January 26, 2016 Page 2 MAYOR'S OFFICr

of the 2016 season and the introduction of several exciting and innovative approaches to construction, aimed at achieving our service target of 100 families per year.

We would greatly appreciate all consideration Council would give to making this lot available in partnership with Habitat, and to waiving development-related fees.

Further, I understand Council might soon have the opportunity to consider the city's assumption of title on 75 Victoria Street. With respect, I ask that consideration be given to similarly partnering with Habitat for Humanity on this property.

I would be pleased to provide any additional information and supporting documents that might assist Council's deliberations in this matter. To that end, I can be reached at 706-646-0106 ext. 6.

With my thanks and best regards I remain,

Yours truly,

David J. Morris, MBA Chief Executive Officer

Building Homes, Building Hope, Building Community

1964 M uskoka Beac h Rd . R.R. #1 Gravenhurst, ON, P1 P 1R1 Te l. 705-646-0106 www.habitatgatewaynorth.com Page 108 of 121 RECEIVED

JAN 1 9 2016

DOWNTOWN ORILLIA Qteli~ 21j)ept. MANAGEMENTBOARD f 705 325 7666 33 Mississaga Street W. e [email protected] Orillia, Ontario L3V 3A5 w downtownorillia.ca

January 18, 2016

Mayor and Council Orillia City Centre Andrew Street South Suite 300 Orillia, ON L3V 7TS

Dea r Mayor Clarke and Members of Council,

Re: Expansion of Smoke-Free Area in Downtown Orillia

The Downtown Orillia Management Board re spectfully requests the City of Orillia investigate the feasibility of smoke-free areas in Downtown Orillia in conjunction with investigating the expansion of smoke-free zones surrounding all public buildings in the city.

The DMB believes that smoking in front of businesses and restaurants as well as in entrances, passageways, public transit areas and on sidewalks is more than a public hea lth concern but also an economic development issue as it would improve the experi ence in our downtown for both residents and visitors alike.

The main goa l of expanding the smoke-free area is to reduce the public's exposure to second-hand smoke but the board and many BIA members believe it will also result in a more desirable place to visit and shop and will create a more liveable and healthy city as a whole.

Please contact the DMB office should you require further information to include in the report.

Thank you for your time and consideration of this request.

Regards,

f.c..-- - - -

Li sa Thomson-Roop Manager

Page 109 of 121 Page 110 of 121 DOWNTOWN ORILLIA p 705 325 326 1 MANAGEMENT BOARD t 705 325 7666 33 Mi ssissaga Street W. e [email protected] Orill ia, Ontario L3V3 A5 w downtownorillia.ca

January 28, 2016

Mayor and Council Orillia City Centre 50 Andrew Street Orillia, ON L3V 7TS

Dear Mayor Clarke and Members of Council,

Re: 2016 Downtown Orillia Management Board Budget- For Final Approval

The Downtown Orillia Management Board passed the following motion at its January 13th, 2016 board meeting:

"THAT the Downtown Orillia Management approve the 2016 Budget, as requested, with the following revisions:

• Removal of the following additional revenue support requests from the City of Orillia: $19,795.36 Fee of Maintenance Increase and $25,000 from Administration Revenue; • Removal of the following expenditures: $19, 795.36 from Maintenance Salaries & Wages and $25,000 from Administration Salaries;

AND THAT the revised 2016 DMB Budget be re-submitted to City of Orillia Council for final approval."

Please find the revised 2016 DMB budget attached for final approval.

Regards,

~ f~------

Lisa Thomson-Roop Manager

Copy to: Bob Ripley, CFO Jim Lang, City Treasurer

Page 111 of 121 City of Orillia 2016 Budget Downtown Management Board 2016 Account # Description Actual For Actual For Actual For 2015 2015 Proposed Year 2012 Year 2013 Year 2014 Projection Budget Budget Comments 09-7-1100-0000 TAX LEVY (246,960) (246,960) (254,369) (259,456) (259,457) (264,646) 2% Levy Increase 09-7-1500-0000 GRANT IN LIEU OF TAXES (8,814) (12,179) (12,875) (9,000) (9,000) (9,000)

Total Taxation Revenue (255,774) (259,139) (267,244) (268,456) (268,457) (273,646)

09-7-2005-0000 SUNSHINE SIDEWALK SALE (3,600) (7,232) (2,590) (3,738) (3,000) (3,000) 09-7-2011-0000 LEACOCK SIDEWALK SALE (5,443) (4,860) (4,832) (8,122) (3,000) (3,000) 09-7-2012-0000 HARVEST FESTIVAL - REVENUE (945) - - - - 09-7-2018-0000 CAR SHOW (10,520) (31,047) (18,806) (11,750) (20,000) (7,500) 09-7-5001-0879 STREETS DÉCOR & FLOWERS - - - - - 09-7-5003-0737 GRANTS - OTHER (ORILLIA POWER CORP (7,870) (5,000) (5,000) (5,000) (4,000) (4,000) Incorporates 2% increase as per past agreement to cover 09-7-5004-0000 FEE FOR SERVICE - MAINTENANCE (34,790) (35,486) (36,018) (37,032) (37,032) (37,773) increasing cost. 09-7-6001-0879 ADMINISTRATION REVENUE - - - - - 09-7-6003-0735 GRANTS - FEDERAL - - (2,220) (9,886) (2,870) (2,620) 09-7-6003-0736 GRANTS - PROVINCIAL - - (7,000) - - 09-7-6007-0737 EVENT PARTNERSHIP SPONSORSHIP - (619) (367) (500) (500) 09-7-6008-0843 DOWNTOWN BAGS - - (588) (800) - (1,000)

Total General Revenue (63,168) (84,244) (77,421) (76,328) (70,402) (59,393) Page 112 of 121

09-7-8000-0000 TRANSFER FROM RESERVES - - 9,906 (11,170) (12,500) - 09-7-9001-0000 SURPLUS FROM PREVIOUS YEAR (65,323) (66,414) (46,313) (23,938) (14,875) (43,002)

Total Other Revenue (65,323) (66,414) (36,407) (35,108) (27,375) (43,002)

Total DMB Revenue (384,265) (409,797) (381,072) (379,892) (366,234) (376,041)

09-8-1206-0334 EASTER PROMOTION 2,135 942 892 651 1,000 1,000 City of Orillia 2016 Budget Downtown Management Board 2016 Account # Description Actual For Actual For Actual For 2015 2015 Proposed Year 2012 Year 2013 Year 2014 Projection Budget Budget Comments 09-8-1207-0334 COMMUNITY EVENT SPONSORSHIP 5,075 6,760 3,630 5,000 6,000 6,000 09-8-1208-0334 SUNSHINE SIDEWALK SALE 11,676 - - - - 09-8-1212-0334 HARVEST FESTIVAL - EXPENSE 4,819 - - - - 09-8-1214-0334 CLASSIC CAR SHOW 10,624 31,005 30,632 14,010 28,000 28,000 09-8-1223-0334 LEACOCK SIDEWALK SALE 16,460 - - - - 09-8-1234-0334 OLD FASHIONED CHRISTMAS 18,463 15,778 22,832 20,000 18,000 20,000 09-8-1243-0334 FLOWERS (HANGING BASKETS) 4,650 4,680 - 6,254 5,200 6,300 09-8-1245-0334 6 O'CLOCK SOCIALS 852 698 - 400 400 400

Total Special Event Promotions 74,754 59,863 57,986 46,315 58,600 61,700

09-8-2000-0111 SALARIES & WAGES 43,749 44,780 46,296 49,241 49,241 49,219 09-8-2000-0122 WAGES - CASUAL (106) - - - - 09-8-2000-0140 MAINTENANCE WORKER - BENEFITS 3,947 4,310 4,608 5,000 6,050 5,350 09-8-2000-0160 VEHICLE EXPENSE 64 971 1,378 900 1,400 1,400 09-8-2000-0256 TIMERS 261 - - 700 700 700 09-8-2000-0350 WILDLIFE MANAGEMENT 3,663 4,562 4,073 3,680 4,300 4,300 09-8-2002-0261 UNIFORMS & CLOTHING - - 589 250 250 250 09-8-2004-0255 EQUIPMENT MAINTENANCE 146 - - 500 500 500 09-8-2005-0255 MATERIALS & SUPPLIES 1,213 1,545 1,535 1,953 1,953 3,453 09-8-2007-0254 CHRISTMAS LIGHT REPLACEMENT/INSTA 5,830 3,750 - 3,750 3,750 3,750 Page 113 of 121 09-8-2010-0271 ELECTRIC POWER 6,462 8,639 9,175 9,160 9,160 9,160 09-8-3000-0275 STREETSCAPE UPGRADES - 10,254 1,478 12,378 14,000 4,000

Total Maintenance and Decor 65,229 78,811 69,132 87,512 91,304 82,082

09-8-3005-0334 FREE PARKING PROGRAM 170 30 106 225 500 500 09-8-3006-0334 STORE RECRUITMENT - 1,625 800 1,500 4,500 4,500

Total Planning Development & Parking 170 1,655 906 1,725 5,000 5,000 City of Orillia 2016 Budget Downtown Management Board 2016 Account # Description Actual For Actual For Actual For 2015 2015 Proposed Year 2012 Year 2013 Year 2014 Projection Budget Budget Comments

09-8-6000-0111 SALARIES 82,192 83,930 101,389 98,000 104,958 108,172 09-8-6000-0140 BENEFITS 7,909 7,886 9,822 10,000 11,000 11,000 09-8-6000-0233 OFFICE MATERIALS & SUPPLIES 6,294 5,083 5,858 4,500 4,500 4,500 09-8-6000-0234 RECOGNITION GIFTS - 96 197 200 500 500 09-8-6000-0249 BOARD EXPENSES 3,010 556 540 1,100 1,100 1,100 09-8-6000-0270 GAS UTILITY 518 909 1,048 1,300 1,300 1,300 09-8-6000-0271 ELECTRIC UTILITY 2,043 2,336 2,775 2,800 2,800 2,800 09-8-6000-0272 WATER UTILITY 326 305 302 315 350 350 09-8-6000-0312 OFFICE MAINTENANCE 1,585 324 360 250 500 500 09-8-6000-0321 INSURANCE 3,600 2,630 2,483 2,664 2,700 2,700 09-8-6000-0331 POSTAGE 553 148 457 400 400 400 09-8-6000-0332 TELEPHONE 4,797 3,161 3,232 3,000 3,000 3,000 09-8-6000-0336 TRAVEL & EXPENSE - 92 203 470 400 400 09-8-6000-0338 MILEAGE EXPENSE 15 259 416 450 500 500 09-8-6000-0351 MOVING EXPENSES 3,494 - - - - 09-8-6000-0361 AUDIT FEES 1,000 1,000 1,000 1,020 1,000 1,000 09-8-6000-0362 LEGAL FEES 2,246 - - - 800 800 09-8-6000-0374 CONFERENCES 456 1,684 1,739 1,250 2,000 2,000 09-8-6000-0382 RENT 7,031 6,106 6,106 7,155 6,800 7,937 09-8-6000-0384 EQUIPMENT PURCHASE/LEASES 2,740 4,462 4,493 3,500 4,000 4,000 Page 114 of 121 09-8-6000-0388 INTERDEPARTMENTAL SERVICES 500 500 500 510 500 500

Total Administration 130,309 121,467 142,920 138,884 149,108 153,459

09-8-4007-0371 ANNUAL BUSINESS MEETING 495 445 643 500 300 300 09-8-6704-0334 INSTITUTIONAL ADVERTISING 41,053 - - - - 09-8-6706-0334 SIGNAGE 137 6,653 6,263 5,621 5,750 6,750 09-8-6724-0334 FALL PROMOTION - 10 - - - 09-8-6726-0334 WEBSITE 1,069 6,594 3,940 1,500 4,720 4,720 City of Orillia 2016 Budget Downtown Management Board 2016 Account # Description Actual For Actual For Actual For 2015 2015 Proposed Year 2012 Year 2013 Year 2014 Projection Budget Budget Comments 09-8-6728-0334 WINTER PROMOTION - 16,800 9,959 7,310 7,045 8,045 09-8-6729-0334 SPRING PROMOTION - 20,866 18,874 12,073 10,250 13,250 09-8-6730-0334 SUMMER PROMOTION - 27,244 32,200 19,597 21,790 25,368 09-8-6731-0334 FALL PROMOTION - 16,706 11,296 8,353 4,867 7,867

Total Special Marketing Projects 42,754 95,318 83,175 54,954 54,722 66,300

09-8-7002-0440 ASSESSMENT ADJUSTMENTS 4,633 1,370 516 5,000 5,000 5,000 09-8-8001-0514 PROV FOR RESERVES & ALLOWANCES - 5,000 2,500 2,500 2,500 2,500

Total Other 4,633 6,370 3,016 7,500 7,500 7,500

Total DMB Expenditures 317,849 363,484 357,135 336,890 366,234 376,041

Net DMB (66,416) (46,313) (23,937) (43,002) - 0 Page 115 of 121 Page 116 of 121 File Number ___ aiitu nf ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARIO FACSIMILE L3V 715 (705) 325·5178 APPLICATION FOR GRANT

Please attach the following: a) Financial Statement from previous year (Balance Sheet, Income Statement, and explanation regarding any significant surplus or deficit.) b) Budget for the next operating year (Balance forwarded from previous year, revenues & expenditures) c) List of Executive Officers including names, addresses, and telephone numbers. d) Minutes from the last annual general meeting. e) (Optional) Other explanatory information -limited to five pages maximum. Grant Request Amount $/, ooo. PART A - Organization Name & Address Information Organization Name s..,-ePHEA! 1-E/U!.. OC.I< A-SSOC!..Ifl-TeS Address /02- I COkl3oRNE S r; 1)./. Postal City OR.IJ...I-/1} Prov. OII)TitR.!O Code /..3 V 7'1.,5 Contact /...'INN J...&HmRtJ Phone E-mail Fax NIA PART B - Organization Genera/Information Number of Out of Town Membership Fee Members 'IO Residents --.:5"::;,__1f Applicable Geographic Area ORI/...J...IA+AReF+ Date Served HtJ.b NAr JDA.f Itt ;..._y Formed __..t..Y.=£'-'-f/-.!!.R"'---.:....1 1.:....1 1-1..:.....=6;___ Outline the mission, purpose and objectives of your organization.

PJ..Ef"ISE" I

Your Organization's Efforts Within the City of Orillia are Appreciated

Page 117 of 121 File Number ___

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

/ 8LfDG6/ roR ;:lwflRf::.S l·/!,1./dTli 8 , Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits) 5cJ6N1"" ()A} vutJ, 10 ·+-Ill ~o;t., 6-R. f.I-/JT I.J)/1-/... Be USf.ib It> Q.o OGR f+ PoR.T!DtU BP:

ltJ/3 1.-oss /!!VT/C.IPftTED Fol! Tf/6 fi/JNt.lfll- GRI-JCi l:i'/JiiiAlT. Do you currently receive other grants or subsidies from the City? (Facility subsidization, photocopying, secretarial, etc.) NO

Previous Grants From the City?

Amount Requested --"'-$ -'-'N'-'1-'1-v-"--__ Year of Request Amount Approved _$"'--_,)\}o.::..:.I.::L.:;._ __ Year of Approval PART C- Signature of Authorized Official(s! £~rza/~, J/)uwf~Yv Date /.(llur1&/ H. :

Amount _$;:;______Date Comments: ______

Note:

Personal information contained on ltlis form Is colleote

Page 118 of 121 From: Carol Trinier To: Janet Nyhof Subject: Ian Tullock re hens in coops on Orillia residents property Date: Thursday, November 12, 2015 11:33:13 AM

-----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of

Sent: Thursday, November 12, 2015 11:28 AM To: MAYOR EMAIL Subject: hens in coops on orillia residents property dear mayor and council members...i would like to propose an idea that is innovative and necessary in 2015. with most food products containing chemicals, gmos, etc it is important for citizens of orillia to be allowed to provide themselves with opportunities to feed themselves organically. we can already achieve this with growing gardens. but as in coldwater ontario and places around orillia...we need to change the bylaws to all citizens of orillia to have hens in contained coops within fenced in properties to provide eggs to eat. it is the new way of living and we need orillia to help us with this need.... there are many benefits to having hens....food, eggs, and they will make the ground fertile for growing vegetables...i am looking forward to hearing that orillia is following cold waters example ...thank you for your time sincerely ian tulloch (orillia resident)

Page 119 of 121 Page 120 of 121

January 26, 2016

Mayor and members of Council, City of Orillia, David Campbell, Chair of the Active Transportation Committee, City of Orillia

Dear David,

Please consider this my resignation from the Active Transportation and Trails Committee. After serving 5 years in this position, I find I can no longer commit to the time required to fulfill my responsibilities on the committee due to personal and professional commitments. Despite my departure, I fully support the current direction and leadership of the committee and wish it all success in the future.

Sincerely,

Mark Bisset

Page 121 of 121