Policy and Resources Committee Tuesday, 12 February 2019 NOTICE IS HEREBY GIVEN that a Meeting of the Policy and Resources Committee is to be held at Council Chambers, Council Office, High Street, Elgin, IV30 1BX on Tuesday, 12 February 2019 at 09:30. BUSINESS 1 Sederunt 2 Declaration of Group Decisions and Members Interests * 3 Minute of Meeting dated 27 November 2018 7 - 16 4 Written Questions ** 5 Developer Obligations 17 - 24 Report by Corporate Director (Economic Development, Planning and Infrastructure) 6 Whole Systems Approach in Youth Justice - 25 - 36 Reinvigoration and Extension for Care-Experienced Young People Report by Acting Corporate Director (Education and Social Care) 7 Capital Plan 2018/19 37 - 62 Report by Corporate Director (Corporate Services) 8 Charging for Services 63 - 130 Report by Corporate Director (Corporate Services) Page 1 9 Community Asset Transfer Valuation Fees 131 - 136 Report by Corporate Director (Corporate Services) 10 Discretionary Non-Domestic Rates Relief 137 - 154 Report by Corporate Director (Corporate Services) 11 Revenue Budget Monitoring to 31 December 2018 155 - 178 Report by Corporate Director (Corporate Services) 12 Corporate Services Performance Report - April to 179 - 196 September 2018 Report by Corporate Director (Corporate Services) 13 Chief Executive's Office Performance Report - April to 197 - 204 September 2018 Report by Chief Executive 14 IHRA Definition of Antisemitism 205 - 208 Report by Chief Executive 15 Question Time *** Consider any oral question on matters delegated to the Committee in terms of the Council's Scheme of Administration. Summary of Policy and Resources Committee functions: To regulate, manage and monitor the finances of the Council both capital and revenue; to deal with staffing policies and practices other than for teaching staff; to deal with equal opportunities policies and practices; to deal with procurement policies and priorities; to deal with all matters relating to the Council’s duty to initiate, maintain and facilitate Community Planning; to ensure that the organisation, administrative and management processes of the Council are designed to make the most effective contribution to achieving the Council’s objectives; to provide all central support services; to exercise the functions of the Council in connection with the Registration of Births, Deaths and Marriages; to deal with valuation and electoral registration matters. Page 2 Any person attending the meeting who requires access assistance should contact customer services on 01343 563217 in advance of the meeting. Page 3 GUIDANCE NOTES * Declaration of Group Decisions and Members Interests - The Chair of the meeting shall seek declarations from any individual or political group at the beginning of a meeting whether any prior decision has been reached on how the individual or members of the group will vote on any item(s) of business on the Agenda, and if so on which item(s). A prior decision shall be one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision. Any such prior decisions will be recorded in the Minute of the meeting. ** Written Questions - Any Member can put one written question about any relevant and competent business within the specified remits not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant section of the meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed. No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days. *** Question Time - At each ordinary meeting of the Committee ten minutes will be allowed for Members questions when any Member of the Committee can put a question to the Chair on any business within the remit of that Section of the Committee. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed. No supplementary question can be put or answered more than ten minutes after the Committee has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he/she can submit it in writing to the proper officer who will arrange for a written answer to be provided within seven working days. Clerk Name: Moira Patrick Clerk Telephone: 01343 563016 Clerk Email: [email protected] Page 4 THE MORAY COUNCIL Policy and Resources Committee SEDERUNT Councillor Aaron McLean (Chair) Councillor Graham Leadbitter (Depute Chair) Councillor George Alexander (Member) Councillor Frank Brown (Member) Councillor John Cowe (Member) Councillor Lorna Creswell (Member) Councillor John Divers (Member) Councillor Tim Eagle (Member) Councillor Ryan Edwards (Member) Councillor Louise Laing (Member) Councillor Marc Macrae (Member) Councillor Shona Morrison (Member) Councillor Sonya Warren (Member) Clerk Name: Moira Patrick Clerk Telephone: 01343 563016 Clerk Email: [email protected] Page 5 Page 6 MORAY COUNCIL Item 3 Minute of Meeting of the Policy and Resources Committee Tuesday, 27 November 2018 Council Chambers, Council Office, High Street, Elgin, IV30 1BX PRESENT Councillor George Alexander, Councillor Frank Brown, Councillor John Cowe, Councillor Lorna Creswell, Councillor Tim Eagle, Councillor Louise Laing, Councillor Graham Leadbitter, Councillor Marc Macrae, Councillor Aaron McLean, Councillor Shona Morrison, Councillor Sonya Warren APOLOGIES Councillor John Divers, Councillor Ryan Edwards IN ATTENDANCE The Chief Executive, the Corporate Director (Corporate Services), the Corporate Director (Economic Development, Planning and Infrastructure), the Acting Corporate Director (Education and Social Care), the Head of Direct Services, the Head of Legal and Democratic Services, Frances Garrow, the Acting Head of Human Resources and ICT, the Head of Financial Services, the Head of Housing and Property, the Estates Manager, the Environmental Health Manager, the Energy Officer, Paul Connor Principal Accountant, the Asset Management Coordinator and the Democratic Services Manager as Clerk to the meeting. ALSO PRESENT: Councillor Donald Gatt 1 Declaration of Group Decisions and Members Interests * In terms of Standing Order 20 and the Councillors’ Code of Conduct, there were no declarations from Group Leaders or Spokespersons in regard to any prior decisions taken on how Members will vote on any item on the agenda or any declarations of Member’s interests in respect of any item on the agenda. 2 Resolution The meeting resolved that in terms of Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting during consideration of the items of business appearing at the relevant paragraphs of this minute as specified below, so as to avoid disclosure of exempt information of the class described in the appropriate paragraphs Page 7 of Part 1 of Schedule 7A of the Act. Paragraph No. of Minute Paragraph No. of Schedule 7A 17 6 18 9 19 6 and 9 20 6 and 9 21 9 3 Minute of Policy and Resources Committee dated 2 October 2018 The minute of the meeting dated 2 October 2018 was submitted and approved. 4 Written Questions ** The Committee noted that no written questions had been submitted. 5 Notice of Motion by Councillors L Laing and S Morrison A Notice of Motion was submitted by Councillor Laing, seconded by Councillor Morrison in the following terms: "This Committee notes the issue of plastic pollution and the negative impact it has on the environment and welcomes that it is a concern of the public. The Committee also notes the excellent work done by local groups to address the problem by carrying out litter picks and beach cleans. This Committee asks officers to phase out the use of single use plastics unless no alternative can be found, in all council buildings, as soon as practically possible. The Committee would like to congratulate local businesses who are already taking steps to do this and would encourage more to join them." In response to terms of the Notice of Motion the Head of Direct Services advised that the Council has already made progress away from single use plastic by using alternative packaging for sandwich wedges, recyclable containers for pot lunch and salads, plastic cutlery is now only used when a dishwasher breaks down and paper drinking cups placed at drinking fountains. He further advised that a set of questions could be developed challenging potential bidders to explain their use of, and policy on, single use plastics in appropriate tenders and evaluated. He further advised that while officers will look at alternative market products from single use plastic and incorporate a SUP tendering evaluation, the definition of practicable in the motion must inevitably take account of any increased costs for sourcing alternative products. For example where a product is budget neutral and its application is appropriate then use of this will be phased in at the earliest opportunity. Where additional expenditure would be required to make a change, however, given the current financial constraints, officers would suggest that this will Page 8 be considered by the service only where any change can be accommodated within existing budgets or by accessing any available grant or other external funding streams.