Constitution for at UCSD [2018-2019]

Article I: Name of Student Organization The organization shall be called Q uidditch at UCSD. In the event that it will put together a team to represent it in any type of social event or activity, the team shall be called Q CSD.

Article II: Statement of Purpose In 1419, the Council issued the famously worded decree that Quidditch should not be played "anywhere near any place where there is the slightest chance that a might be watching or we'll see how well you can play whilst chained to a dungeon wall." - Quidditch Through the Ages None of us got into , and none of us probably have magic in our blood - but that does not stop us from engaging in our passion for Quidditch and by having fun as a community!

Article III: Nonprofit Statement Quidditch at UCSD is a non-profit student organization.

Article IV: Requirements for Membership

Section 1: Membership

● Membership shall be free and open to any and all enrolled students at the University of California, San Diego and any resident of the San Diego area. Members may be asked to provide some valid form of identification at events (a student identification card or any other form of identification).

● Joining is easy! Prospective members simply have to ask to become part of the organization during any of its events and complete an online registration form: https://goo.gl/forms/VjFCKD8rLpegvjBV2. They will have to decide for themselves the House t hey desire to be sorted into - but preferably with counsel from the sorting quiz on ! Their options are H ufflepuff, R avenclaw, S lytherin a nd G ryffindor. They always have the option to be sorted into a H ouse r andomly. Although a S orting Ceremony w ill be held at the beginning of fall quarter, individuals may join at any time.

1

● Members must have an active email address on file. Since most communication will be carried through the organization’s Facebook group (h ttp://facebook.com/groups/QuidditchUCSD) , any members who do not actively use the website will have to keep a keener eye on their email, or add themselves to our mobile text message group (which will use a service that is to be determined from amongst GroupMe, WhatsApp, Viber, Hangouts…).

● Members who attend over 70% of activities for one year shall be considered a ctive members. Members serving O fficer r oles need not meet this requirement as long as they are fulfilling the responsibilities they have undertaken.

● Members can belong to Q uidditch f or any period of time, and participate in the organization’s events whenever they want to. Regardless, they would ideally become actively engaged in the community and respect any commitments that they make.

● Members will have to treat each other with respect and abide by UC San Diego’s Principles of Community (h ttps://ucsd.edu/explore/about/principles.html) . Concerns about another member’s behavior should be communicated to a P rincipal Member (henceforth referred to as a M inister of the Wizengamot, or M inister f or short) and it would be the latter’s duty to take appropriate measures to ensure that the conflict is resolved. If a resolution is not arrived at after repeated attempts (even by other Ministers) the relevant members may be subject to suspension or removal from Quidditch [ See Article IV, Section 2]. Concerns with the behavior of M inisters s hould either be discussed with the relevant individual/s (even via another M inister) , or be brought up during W izengamot m eetings. As a last resort, complaints/concerns may be communicated anonymously via the contact feature on the Q uidditch website (h ttp://quidditch.ucsd.edu) . In every case, communication is key!

● Members are prohibited from smoking, abusing drugs, and consuming alcoholic beverages at any of the organization’s events.

● Members should be aware that they may be photographed or videoed at Q uidditch events for promotional purposes. However, they may request to have themselves censored or have the footage concealed from the public.

● Although not required, members are encouraged to participate in the organization’s affairs - especially by volunteering at its events. Finally, volunteering efforts from non-members will be permissible and appreciated! Section 2: Expulsion

● Expulsion or suspension from Q uidditch at UCSD w ill be considered for the following undesirable r easons (this list is not exhaustive): breaches of UCSD’s Principles of Community; actions that violate the purposes of the organization; actions that make the public associate the individual’s involvement with Q uidditch n egatively; and/or repetitive disorderly conduct towards other members and resources. If communication with, and

2

warnings, fail to alter a member’s u ndesirable b ehavior, a vote may be called for at a m eeting regarding their expulsion or suspension; the M inister of Magic’ s has authority to break ties.

Article V: Frequency of Organization Meetings

Section 1: General Body Meetings (G BMs)

● As with most of the organization’s events, G BMs w ill be open to all individuals irrespective of their membership status. G BMs w ill occur 1-3 times every quarter and relay the activities Q uidditch h as planned for the future, along with general information about the organization. Section 2: Wizengamot Meetings

● Only members of the M inistry of Magic [ see Article VI, Section 2, i)] will be allowed to attend M inistry Meetings u nless they are an invited-member or invited-liaison from a different organization. These will be led by the M inister of Magic a nd/or another M inister as designated by the M inister of Magic; and occur at a frequency deemed necessary by them, or per the suggestion of another member of the M inistry: approximately 1-3 times every 1-2 weeks depending on the events scheduled for the future. ● Ministry of Magic Meetings must have at least 40-50% attendance in order to occur, unless a lower attendance is deemed agreeable by all M inisters i n advance. Notes taken during M inistry Meetings w ill be made available on the organization’s Google Drive. Those in the M inistry of Magic m ay have meetings in smaller groups to coordinate specific tasks/projects. Section 3: Sub-Department Meetings

● Each M inister o f the M inistry of Magic i s allowed to enlist non-M inistry members into a sub-department committee to aid in their affairs. Those enlisted will be referred to as Interim Ministers f or the duration of their service [see Article VI, Section 2, ii)]. The frequency of these meetings will be determined by each Department. Section 4: Socializing

● At a time determined at the beginning of each quarter, all members will be able to meet weekly to socialize and share in their love for Quidditch. Socializing entails various activities inspired by the Harry Potter universe ranging from fantasizing about gameplay tactics and official Quidditch regulations (as determined by U S Quidditch https://www.usquidditch.org/) , to wand-making and other magic-based events. Attendance is not required, but encouraged… strongly - for socializing is most effective when there are many.

3

Non-members are encouraged to socialize in order to gauge what Q uidditch i s all about, and to have fun doing so!

Article VI: Qualifications for Holding Office and Methods of Selecting and Replacing Officers

Section 1: Eligibility

● Only a ctive members a nd registered UCSD students may hold office in the organization (i.e. as M inisters o f the M inistry of Magic o r as I nterim Ministers) . Only registered UCSD students may vote in elections for the selection of the organization’s officers. Section 2: Structural Organization

● Quidditch w ill have three tiers of members: i) M inisters o f the M inistry of Magic The M inistry of Magic i s Q uidditch’ s standing committee and comprises the organization’s Principal Members and key, long-term administrative O fficers ( i.e. Ministers o f the M inistry of Magic) . See Article V, Section 2 for information about Ministry of Magic m eetings. At the start of each academic quarter, M inisters o f the M inistry of Magic w ill take on responsibilities from various d epartments that will focus on handling specific tasks that involve brainstorming, planning events, managing funds, managing the member base, outreach, media, social media, advertising and more. It should be stressed that d epartments m erely serve to offer some sense of structure - thus, the tasks taken up by M inisters m ay not necessarily pertain to a role expected of their d epartment. All departments will collaborate; and it is very likely that Ministers m ay take on individual projects and serve the roles expected of all departments. M inisters o f the M inistry of Magic m ay recruit members of the Wizarding a nd M uggle p opulations for aid with their responsibilities. ii) I nterim Ministers Interim Ministers will participate in short-term administrative tasks, and in sub-department committees . See Article V, Section 3 for information about sub-department committee m eetings. iii) W izarding Population The W izarding Population c omprises all members of Q uidditch a t UCSD. It should be noted that members of the general UC San Diego student body who do not indulge in Q uidditch’ s affairs will be referred to as the M uggle Population (without condescension).

4

Section 3: Everything Else

● Officers ( i.e. M inisters) w ill be responsible for keeping Q uidditch f unctional and active, and this would involve engaging in administrative tasks such as those listed in i ) Ministers o f the M inistry of Magic i n Section 2 above. One of the key goals of the Minister r ole is to work together with their peers in order to explore their leadership skills. ● Ministers of the Ministry of Magic a re expected to use Facebook, email and telephone for communication. Their Facebook and email address information will be shared to the entire M inistry of Magic , and their telephone numbers at least to the M inister of Magic and the V ice Minister of Magic. All M inisters of the Ministry of Magic are expected to reply to communications in a timely manner, unless otherwise arranged. They are also encouraged to use the organization’s Google Drive as a repository for materials/information concerned with Q uidditch at UCSD’ s affairs. ● Ministers of the Ministry of Magic w ill be responsible for mediating and communicating to the M inistry of Magic i nterest (in M inister r oles), requests, concerns, messages and complains from both the W izarding a nd M uggle p opulations. ● In the event that a M inister of the Ministry of Magic d esires to take time off from their responsibilities (up to an academic quarter and a half), their roles may be assigned to someone else in the M inistry of Magic o r a new M inister (in which case the latter will continue to function in the M inistry of Magic o n the former’s return). After a quarter and a half of absence from their responsibilities, the M inister of the Ministry of Magic w ill be considered to have resigned from the M inistry of Magic . They may be taken into office again at a later time, however. The V ice Minister of Magic w ill temporarily assume the roles of the M inister of Magic i f the latter decides to take time off. Ministers of the Ministry of Magic m ay hold their post for one full academic school year, at which point the post is considered vacant and open to elections. At the end of this school year, the ministry will make a call for replacements for these M inistry roles. Former M inisters can apply again for the same post, and members of the W izarding and Muggle populations can also apply for the vacant post. If more people apply than are needed for a specific post, the entire M inistry of Magic w ill vote their approval of all candidates anonymously through some electronic means. The M inister of Magic c an break ties. The name with the most votes will win the election. If M inisters of the Ministry of Magic want to end their term early, they should ideally inform the M inistry of Magic o f their desire to end their term at least a month in advance*. This would allow for a replacement to be apprenticed to them in order to train to a functional level. ● *However, when the M inister of Magic d ecides to end their term, they should make a call for replacements for the roles of both M inister of Magic a nd V ice Minister of Magic. Replacements would ideally be both a ctive members a nd existing M inisters of the 5

Ministry of Magic . H owever, if need be, any member of the W izarding a nd M uggle populations could be put up for consideration for the role. If the need for an election arises once a name(s) is proposed, the entire M inistry of Magic w ill vote their approval of all candidates anonymously through some electronic means. The M inister of Magic c an break ties. The name with the most votes will win the election. Similarly, when the V ice Minister of Magic d ecides to end their term, the M inister of Magic w ill make a call for a new V ice Minister of Magic, and elections may be held as necessary. In both cases, the replacement must be apprenticed to the M inister of Magic or the V ice Minister of Magic for the remainder of their service until the prior is able to comfortably transition to their new role. ● Anyone interested in playing a role in organizing Q uidditch ( by becoming a M inister a nd doing more than socializing and attending meetings) may demonstrate interest by contacting any member of the M inistry a t any time. These M inisters w ill bring the message forward either to the M inister of Magic o r the V ice Minister of Magic) . Regardless, calls for M inisters w ill be made based on need.

Article VII: Risk Management

Quidditch at UCSD is a registered student organization at University of California, San Diego, but not part of the University itself.

Quidditch at UCSD understands that the University does not assume legal liability for the actions of the organization.

Article VIII: Financial Management

Most of the funds required for Q uidditch w ill be procured via fundraisers held on-campus, the Associated Students, or the Center for Student Involvement. All revenue and expenses will be recorded in the organization’s Google Drive (in the F inances f older) and be accessible to all Ministers o f the M inistry of Magic. Members of the W izarding Population can request to see these records. Any funds held in the form of cash will either be in the hands of the treasurer, or deposited in the organization’s off-campus bank account (that will be co-signed by the M inister of Magic a nd the treasurer).

Article IX: Affiliation with Other Groups

6

Quidditch m ay be affiliated with US Quidditch (USQ, h ttps://www.usquidditch.org/) in the future. It may also collaborate on social events with Harry Potter or Quidditch-inspired organizations (both on-campus and off-campus).

Article X: Amendments to this Constitution

Any amendments to this constitution must be discussed during M inistry of Magic Meetings.

7