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Middle Tennessee Council 100Th Anniversary Jamboree

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Middle Tennessee Council 100Th Anniversary Jamboree Middle Tennessee Council September 24 - 26, 2021 Boxwell Scout Reservation Lebanon, TN 100th Anniversary Jamboree General Information and Leader’s Guide 100th ANNIVERSARY JAMBOREE Dear Cubmasters, Scoutmasters, and Crew Advisors, We are excited about the 100th Anniversary Jamboree to be held September 24-26, 2021 at Boxwell Scout Reservation in Lebanon, TN. You don’t want your Scouts to miss this exciting weekend of adventure as we celebrate 100 years of Scouting in the Middle Tennessee area. Boxwell Reservation is a 1100-acre facility that we will have exclusive use during this weekend. There will be plenty of space for camping, activities, and good old Scouting adventures. Your Scouts will be able to participate in a variety of activities, which will be explained further in this Leader’s Guide. We have been able to recruit some great volunteers from across our council who will be guiding the activities of the weekend. We will have a museum of historical Middle Tennessee collectibles – patches, neckerchiefs, documents and pictures sharing the history of the Middle Tennessee Council. There will be several alumni events on Saturday celebrating volunteer leadership, camp, Order of the Arrow and more. Steps to ensure your Scouts have a great weekend of adventure: • Make sure the date of September 24-26, 2021 is on your unit’s calendar and your unit is making plans to attend this great event. • Share the Leader’s Guide Information and Trading Post Pre-Order form with your Scouts and families. • Watch for additional information on the 100th Anniversary Jamboree on the council website www.mtcbsa.org, Facebook, Scout Shorts, and other council media. • If unit is asked to provide an activity, enthusiastically accept this opportunity. • Finally, register early to ensure that your Scouts don’t miss this opportunity. This 100th Anniversary Jamboree is being planned for your Scouts to have a great time celebrating Scouting. If you have any questions or comments about the Jamboree, please feel free to contact our Jamboree Staff Advisor Ron Turpin at [email protected]. We can’t wait to share this great weekend of September 24-26, 2021 with you. Sincerely, David Garrett Ron Turpin Chairman Staff Advisor 100th Anniversary Jamboree 100th Anniversary Jamboree 100th ANNIVERSARY JAMBOREE TABLE OF CONTENTS I. GENERAL INFORMATION. 3 Location and Date Registration and Costs Arrival and Check-in Parking Campsites and Assignments Tents Check-out and Departure Unscheduled Arrivals and Departures Mandatory Leader Meeting Friday Night Jamboree Staff Jamboree Patches Changes and Event Cancellation Policy Lost and Found Uniforms and Dress Code Trading Post Sub-Camp Commissioners Sub-Camp Competitions II. HEALTH AND SAFETY. .6 Emergency Information First Aid Medical Form and Medications Activity Consent Form BSA Insurance Weather and Lightning Safety Use of Electronics Quiet Hours Respecting Other Units’ Sites Sanitation and Bathrooms Cooking and Fires Water Food Service Trash Prohibited Items Personal Pets MIDDLE TENNESSEE COUNCIL 1 UNIT LEADER’S GUIDE 100th ANNIVERSARY JAMBOREE III. ACTIVITIES AND EVENTS. 8 Program Activities Midway Trade-o-Ree Middle Tennessee Council Museum Alumni Events Arena Show IV. EVENT SCHEDULE. 11 V. WEATHER / ENVIRONMENTAL INFORMATION. .12 VI. SITE AND SURROUNDING AREA MAPS. .13 VII. TRADING POST PRE-ORDER FORM. .14 MIDDLE TENNESSEE COUNCIL 2 UNIT LEADER’S GUIDE 100th ANNIVERSARY JAMBOREE I. GENERAL INFORMATION trailer, in their campsite. This vehicle must remain LOCATION AND DATE parked until departure on Sunday after check-out The Jamboree will be held on September 24 - 26, has been approved. Any extra vehicles will be towed 2021, at Boxwell Scout Reservation in Lebanon, TN. at the owner's expense. Roads must remain open at all times to allow access by emergency vehicles. REGISTRATION AND COSTS No RV’s (motorhomes, camping trailers, or campers) The cost to attend the 100th Anniversary Council are allowed and will be refused entry. Please Jamboree is $20.00 per Cub Scout, Scout BSA, carpool to conserve parking. Venturer, or Sea Scout when paid by Friday, September 10, 2021. After September 10 the cost CAMPSITES AND ASSIGNMENTS for participants will be $30.00. NO FEE will be Campsites will be pre-assigned by Jamboree staff charged for leaders. based on unit pre-registration numbers. Each unit Registration for the 100th Anniversary Council will have a designated area marked out for use. Jamboree will be available on the Middle Tennessee Please respect the boundaries set for your unit and Council website, which can be visited at: not encroach on neighboring units. We will do our best to accommodate any additions to your unit mtcbsa.org/anniversary/CouncilJamboree who may have decided to attend after pre- registration closes. If there are space conflicts that ARRIVAL AND CHECK-IN cannot be amicably resolved, contact your sub- All units will be checked in as they arrive and camp commissioner. assigned a campsite. Units cannot be guaranteed Unit campsites should be organized and maintained campsites next to other specific units. All units in accordance with BSA guidelines. Individual units should Be Prepared and work out standards for are responsible for all of their camping equipment providing Youth Protection prior to arrival. and supplies. Generators will not be allowed in Coordination with other units in the sub-camp area campsites. Smoking in the sub-camp areas is may be required. Cars will be allowed into camp to prohibited. The U.S. Flag, Tennessee state flag, and drop off camping gear and supplies for only a few unit or patrol flags are encouraged to be displayed minutes. Once the car is unloaded it will need to be in sub-camp areas. Please use appropriate flag moved to the parking area so other cars can enter etiquette when displaying flags. and unload. We must keep the area clear and moving for units to arrive in a safe and efficient Cub Scouts are encouraged to bring a game to share manner. in the sub-camp with other units. PARKING TENTS Parking will be allowed in designated areas only. You All tents should be anchored to the ground and may drive to your campsite for unloading and placed in a neat order within the assigned camp loading unit gear only. Each unit will be allowed just space. All tents must have the assigned campsite one vehicle, with or without an enclosed unit gear number and occupant names posted on the front of MIDDLE TENNESSEE COUNCIL 3 UNIT LEADER’S GUIDE 100th ANNIVERSARY JAMBOREE the tent for quick identification in case a camper to be turned in during check-out. These must be located. Each unit will need to provide their evaluations are essential for us to create an own signage in their camp area. Valuables should be ever-improving event. If you feel changes kept at home or locked in a vehicle. The Middle need to be made to future Jamborees or if Tennessee Council and Jamboree staff are not you want to praise a specific staff member, responsible for lost, stolen or misplaced valuables. please include it in your evaluation. Separate tenting arrangements for adult males and UNSCHEDULED ARRIVALS AND DEPARTURES females and youth males and females are required. Youth sharing tents must be no more than two years Anyone arriving or departing from the Jamboree, at apart in age. In Cub Scouting, parents and guardians any time during the course of the weekend, must may share a tent with their family. In all other sign in and out at Camp HQ. We need to be aware of programs, youth and adults must tent separately. any changes in attendance for all adults and youth Spouses may share tents. at the Jamboree in the event of an emergency. CHECK-OUT AND DEPARTURE MANDATORY LEADER MEETING FRIDAY NIGHT Check-out is any time after Sunday morning Scouts Own Service, but no later than 12:00pm. No units After check-in, each unit will be expected to set up may depart until after their campsite has been their campsite. At 10:00pm there will be a inspected and cleared to leave by a sub-camp mandatory leader meeting for the Unit Leader or commissioner. If a unit needs to leave prior to their designated assistant at the Jamboree HQ. At Sunday morning, they will need to make this time, units will receive pertinent information for arrangements to have their campsite inspected and the weekend’s events. Special bulletins regarding turn in completed Jamboree evaluations. changes to the program or schedule will be provided if need be. Staff will answer any questions or resolve Unit leaders will need to use the checklist provided any pertinent issues. If additional staffing assistance at the Friday night leader’s meeting to ensure all is required, units may be asked to volunteer. tasks have been completed prior to requesting a commissioner to approve departure. Many units will JAMBOREE STAFF be trying to leave within a short period of time. Please remain patient as the sub-camp The Jamboree staff are volunteers from throughout commissioners work hard to approve your unit for the council who have donated a great deal of time departure. Check-out will include the following and effort to make this a successful event. They are procedures: ready to answer any questions and are interested in feedback on how to improve participant experience. 1. Final Campsite Inspection: Your sub-camp Additionally, the volunteer staff will make every commissioner will come to your campsite attempt to be fair and reasonable in all activities. when ready for a final inspection. Your unit must wait at your campsite until after it has Our goal is to make it as much fun as possible for all been ensured that all of your gear is packed participants.
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