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Cookie Program Troop Guide 2019-2020 Calendar

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Cookie Program Troop Guide 2019-2020 Calendar Congrats to our 2019 Bold Your Booth Winners, Troop 2520 and Troop 2707! 2019–2020 COOKIE PROGRAM TROOP GUIDE 2019-2020 CALENDAR Checklist of Important Dates Activity Date Initial Order Taking Begins December 24, 2019 Round 1 of Cookie Booth Sale Opens at 5 a.m. CST (2 per troop) January 9, 2020 Round 2 of Cookie Booth Sale Opens at 5 a.m. CST (2 per troop) January 13, 2020 Initial Order Taking Ends | Initial Order Entry: Troop Leaders Locked Out at 10:59 p.m. CST January 15, 2020 Cookie Booth Sale Opens with No Restrictions January 15, 2020 Cookie Count & Go (Davidson, Williamson, and Wilson Counties) January 31, 2020 Cookie Count & Go and Deliveries (All Counties, Including Outlying Counties) February 1, 2020 Booth Sales Begin February 2, 2020 Outlying Cookie Cupboards Open | Council Notifies Troop of Amount Due February 3, 2020 M&W Warehouse, Camp Holloway, and Council Cupboard Opens February 4, 2020 ACH Pull for $1.50 per Package on Initial Order February 13, 2020 Cookie Cupboards Close in Outlying Areas February 17, 2020 Small Business Day February 22, 2020 Cookie Cupboard Closes at M&W Warehouse February 24, 2020 Cookie Cupboard Closes at Council at 6:00 p.m. CST February 28, 2020 Girl Scout Walk About Weekend February 28 - March 1, 2020 Cookie Sale Ends March 1, 2020 Troops Allot Cookies, Prizes, and Money | Submit Final Rewards by 10:59 p.m. CST March 4, 2020 Council Notifies Troop of Final Amount Due March 6, 2020 Final ACH Due to Council for Remaining Balance March 16, 2020 Highest Awards Ceremony to Honor Stellar Sellers May 3, 2020 All Unclaimed Prizes Due Back to Council June 29, 2020 2 Congrats to our 2019 Bold Your Booth Winners, Troop 2520 and Troop 2707! 2019–2020 COOKIE PROGRAM TROOP GUIDE 2019-2020 CALENDAR Checklist of Important Dates Activity Date Initial Order Taking Begins December 24, 2019 Round 1 of Cookie Booth Sale Opens at 5 a.m. CST (2 per troop) January 9, 2020 Round 2 of Cookie Booth Sale Opens at 5 a.m. CST (2 per troop) January 13, 2020 Initial Order Taking Ends | Initial Order Entry: Troop Leaders Locked Out at 10:59 p.m. CST January 15, 2020 Cookie Booth Sale Opens with No Restrictions January 15, 2020 Cookie Count & Go (Davidson, Williamson, and Wilson Counties) January 31, 2020 Cookie Count & Go and Deliveries (All Counties, Including Outlying Counties) February 1, 2020 Booth Sales Begin February 2, 2020 Outlying Cookie Cupboards Open | Council Notifies Troop of Amount Due February 3, 2020 M&W Warehouse, Camp Holloway, and Council Cupboard Opens February 4, 2020 ACH Pull for $1.50 per Package on Initial Order February 13, 2020 Cookie Cupboards Close in Outlying Areas February 17, 2020 Small Business Day February 22, 2020 Cookie Cupboard Closes at M&W Warehouse February 24, 2020 Cookie Cupboard Closes at Council at 6:00 p.m. CST February 28, 2020 Girl Scout Walk About Weekend February 28 - March 1, 2020 Cookie Sale Ends March 1, 2020 Troops Allot Cookies, Prizes, and Money | Submit Final Rewards by 10:59 p.m. CST March 4, 2020 Council Notifies Troop of Final Amount Due March 6, 2020 Final ACH Due to Council for Remaining Balance March 16, 2020 Highest Awards Ceremony to Honor Stellar Sellers May 3, 2020 All Unclaimed Prizes Due Back to Council June 29, 2020 4 TABLE OF CONTENTS There’s a reason the Girl Scout Cookie Program® is a celebrated tradition. It’s an amazing opportunity for girls to WOW THE WORLD and build lifelong skills! The largest girl-led entrepreneurial program in the world also offers an incredible opportunity for you as a volunteer. You get to see firsthand how girls grow, learn, and come into their own. We give you the resources you need to guide girls in discovering hidden talents, uncovering new strengths, and developing the entrepreneurial mindset that will serve them far beyond cookie season. THANKS FOR ALL YOU DO FOR GIRLS! Resources 6 Online Cookie Resources 8 Parent Training Topics 9 Social Media Guidelines 10 Booth Sale Guidelines 11 Troop Proceeds 13 Rewards & Promotions 14 Cookie Pro Contest 16 Cookie Delivery 17 Cookie Cupboards 18 Placing the Order 21 eBudde Fingertip Facts 22 Thank You Notes 25 Forms 27 Council Guidelines 32 Parent/Guardian Permission, Responsibility, & Opt-Out Form 37 Troop Coordinator Appointment Letter 41 5 RESOURCES Cookie Team Contacts SU Coordinator: Phone Number: Best Time to Call: SU Coordinator Email: SU Booth Coordinator: Phone Number: Best Time to Call: SU Booth Coordinator Email: Council Contacts Tracy Tudder Kathleen Roder Tracy Coleman Product Programs Manager Product Programs Assistant Product Programs Specialist (615) 460-0202 (615) 460-0209 (615) 460-0226 [email protected] [email protected] [email protected] It’s a labor of love! The main job of the Girl Scout Cookie volunteer is to: • Be a registered Girl Scout adult volunteer. • Honor and live by the Girl Scout Promise and Law. • Follow all policies and meet all deadlines. Here’s an overview of your roles and responsibilities: Before the sale During the sale After the sale • Complete training. • Enter orders from girl order cards • Fill out rewards order in eBudde. • Download the eBudde™ and keep eBudde up to date. • Help girls deliver donated cookies Troop App to your mobile • Coordinate booth sales (or ask to your chosen organization (or phone or tablet. another volunteer to do so). ask another volunteer to do so). • Arrange cookie pickups from the • Distribute girl rewards in a timely Cookie Cupboard and briefly store manner. cookies until girls pick them up (or • Keep troop records. ask another volunteer to do so). • Celebrate with the girls! • Collect money from those picking up cookies, issue receipts, and make frequent bank deposits. 6 RESOURCES Girl Scout volunteers are not only special—they're busy! We have lots of fun resources that make your season quick, easy and delightful. Find them at LittleBrownie.com. Place orders on your mobile devices with the eBudde Troop App Plus.™ Video training and eBudde help are built right in. Learn more and download the app at LittleBrownie.com. 7 ONLINE COOKIE RESOURCES Be sure to take advantage of all the resources available online to guide you through a fun and successful Girl Scout Cookie Program®. Girl Scouts of Middle Tennessee: Visit our site to find procedures, forms, manuals, and other helpful information. gsmidtn.org/Cookies Girl Scouts of the USA: Locate info on the Girl Scout Cookie Program and national cookie badges and pins. GirlScoutCookies.org Baker Website: The website of our official Girl Scout Cookie baker. Find girl activities, marketing ideas, Girl Scout Cookie facts, cookie sale resources, and clip art to help girls prepare for the cookie sale. LittleBrownie.com eBudde™: Your command center for managing the cookie sale. Order cookies, track girl activity, and order girl rewards. ebudde.LittleBrownie.com eBudde™ Help Center: Your cookie resource headquarters. You can find helpful tips from Little Brownie Bakers. Under “From the Council” you will find manuals, flyers, handouts, and helpful tips from the Product Programs Department of GSMIDTN. eBudde Troop App Plus™: Place orders on your mobile devices. Video training and eBudde help are built right in. Learn more and download the app at LittleBrownie.com. eBudde™ Booth Sale Recorder: Record sales in real time at booths, making record- keeping a snap. Download this free app in iPhone App Store or through Google Play. ® Girl Scouts Girl Scouts® Built by Me™ Cookie Planner: An online tool to help plan a custom cookie season. CookiePlanner.LittleBrownieBakers.com Girl Scouts® Cookie Locator™ by Little Brownie Bakers®: Help friends locate the closest cookie booth with this app. CookieLocator.LittleBrownie.com (Girl Scouts® Cookie Finder on girlscouts.org can also be used to locate cookies.) Little Brownie Bakers® YouTube Channel: Check out our library of inspiring videos TM featuring real Girl Scout stories and selling tips. youtube.com/LittleBrownieBakers Girl Scouts of Middle Tennessee Videos: Check out our videos online for tips on your cookie season. Videos include how to use your sales report, how to place an order at your cupboard, and more. gsmidtn.org/Cookies Girl Scouts of Middle Tennessee YouTube Channel: Check out the video on how to request a Troop Independent Booth Site. youtube.com/GirlScoutsMidTN 8 PARENT TRAINING TOPICS • Go over pricing and varieties of the cookies. (order card) • Give the deadlines needed for the troop (page 2) for initial order, cookie delivery, and money due. • Give contact information for troop coordinator. (page 2) • Go over How Girls Sell Cookies (page 8) – in-person order taking, booth sales, and cookie techie. • Mention if they are taking money upfront to leave a business card with information for the customer. (page 11) • Go over Social Media Guidelines. (page 15) • Go over Reward Choices and when they are due. (page 17) • Go over Opt-Out Information (page 21) – make sure they understand that they do not get the prizes and get the parents signature on the permission form. Parent Permission Form Ask the parents to complete Parent Permission Form on page 21. Then tear out and leave it with the troop product coordinator. They can now receive their girl’s order card and money envelope. 9 GIRL SCOUTS OF THE USA SOCIAL MEDIA GUIDELINES Girls are only to use the Internet to market the Girl Scout Cookie Program and Fall Product Program to friends and family (for clarity, “friends and family” are people whom the girl or her family personally know). • The Girl Scout Cookie Program is a girl-led program and online marketing and sales efforts should always be led by a girl while also being supervised by her parents or caretakers.
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