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Development of a Materials Management Strategic Plan

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Development of a Materials Management Strategic Plan MD-07-SP608B4E Martin O’Malley, Governor John D. Porcari, Secretary Anthony G. Brown, Lt. Governor Neil J. Pedersen, Administrator STATE HIGHWAY ADMINISTRATION RESEARCH REPORT DEVELOPMENT OF MATERIALS MANAGEMENT STRATEGIC PLAN MACTEC ENGINEERING AND CONSULTING SP608B4E FINAL REPORT January 2007 The contents of this report reflect the views of the author who is responsible for the facts and the accuracy of the data presented herein. The contents do not necessarily reflect the official views or policies of the Maryland State Highway Administration. This report does not constitute a standard, specification, or regulation. FINAL REPORT Materials Management System Strategic Plan Maryland State Highway Administration Office of Materials Technology Materials Management Division 2323 West Joppa Road Lutherville, Maryland 21093 A product of the Materials Management Steering Committee January 2, 2007 TECHNICAL REPORT STANDARD TITLE PAGE 1. Report No. 2. Government Accession No. 3. Recipient's Catalog No. 4. Title and Subtitle 5. Report Date January 2, 2007 Materials Management System Strategic Plan 6. Performing Organization Code 7. Author/s 8. Performing Organization Report No. Jonathan L. Groeger and Linda M. Tello 9. Performing Organization Name and Address 10. Work Unit No. (TRAIS) MACTEC Engineering and Consulting, Inc. 11. Contract or Grant No. 12104 Indian Creek Court, Suite A Beltsville, MD 20705 FMIS: SP608B4E 12. Sponsoring Organization Name and Address 13. Type of Report and Period Covered Maryland State Highway Administration FINAL REPORT Office of Materials and Technology 2323 West Joppa Road 14. Sponsoring Agency Code Lutherville, MD 21093 15. Supplementary Notes 16. Abstract The core mission of the Maryland State Highway Administration is to efficiently provide mobility for our customers through a safe, well-maintained and attractive highway system that enhances Maryland’s communities, economy and environment. As such, one of the most important roles we have is the design, construction, rehabilitation, and maintenance of over 14,600 lane-miles of highways throughout the State. Due to the number of projects, large number of inputs to the process, and number of agencies, both private and public that contribute information, the Materials Clearance Process is a very complicated issue that is currently carried out in an effective, but perhaps inefficient manner due to its ad hoc nature. Therefore, it is recognized by MDSHA that there is a need to develop and implement a Materials Management System to meet the needs of the Materials Clearance program. The goal of this system will be to streamline all facets of the process so that information can be tracked and MDSHA personnel can manage the entire Materials Clearance Process more effectively and efficiently. The following is a section-by-section look at the contents of this Strategic Plan. Section 1: Vision and Mission. This section provides important background information on the topic. It discusses the genesis for Materials Management, a brief history of MD SHA MMS efforts, and a review of the State of the Practice in Materials Management throughout the United States. It concludes with the Guiding Principles (MMS Definition, Vision, and Mission) which will be used to develop the MMS. Section 2: Current Business Environment. This section takes an in-depth view of the current MDSHA Materials Clearance business environment. It describes the Materials Clearance process, details current laboratory information management procedures and explains how each piece of the system works today. Section 3: Recommended Business Environment. This section outlines the recommended business environment for the future MMS system. The “critical capabilities” for the system are discussed along with detailed recommendations for system configuration including hardware and software. Other issues such as training requirements and benefits of implementation of the system are also discussed. Section 4: Implementation Strategy. The Implementation section outlines the specific tasks needed to develop the MMS. This section can be considered the Project Management Plan as it includes issues dealing within the scope, budget, and time requirements needed to fully develop the system. Appendices and Reference Documents. The remainder of the document contains useful background information to support the Strategic Plan and can be used by future developers implementing the system. This Strategic Plan has been developed in order to provide the roadmap for implementation of the MMS. Like a traditional roadmap it details the starting point of the trip (where we are), the end point (where we want to go) and many of the alternatives and considerations for the intended trip. Landmarks are outlined along the way to ensure we are moving in the right direction and progressing toward the goal in a timely manner. It should be understood that the route is dynamic and must be assessed at regular intervals. Due to the time it will require to implement the MMS it is inevitable that technology and business process revisions will occur during implementation of this system. This plan will be revisited at regular intervals and updated to reflect reality. The implementation of a single Materials Management System will provide considerable benefits to MDSHA including the ability to: • Store and retrieve data more efficiently and effectively • Share data across Divisions and Offices • Generate Business Plan progress reports easily • Streamline Materials Clearance process • Track long term material quality performance • Link sources and materials used versus linear referencing system (spot on the road) • Increase efficiency and reduce costs associated with Materials Clearance 17. Key Words 18. Distribution Statement: No restrictions Materials Management, Information This document is available from the Research Division upon request. Technology, Laboratory Testing, Strategic Plan 19. Security Classification (of this 20. Security Classification (of this 21. No. Of 22. Price report) page) Pages NONE NONE 215 Form DOT F 1700.7 (8-72) Reproduction of form and completed page is authorized. Materials Management System Strategic Plan January 2, 2007 Table of Contents Table of Contents PREFACE...........................................................................................................................i INTRODUCTION ............................................................................................................ 1 SECTION 1: VISION AND MISSION ........................................................................... 3 SECTION 2: CURRENT BUSINESS ENVIRONMENT ............................................. 8 SECTION 3: RECOMMENDED BUSINESS ENVIRONMENT .............................. 36 SECTION 4: IMPLEMENTATION PLAN ................................................................. 58 APPENDIX A: FEDERAL REGULATIONS APPENDIX B: FHWA MATERIALS CLEARANCE REVIEW APPENDIX C: NCHRP MMS REPORT APPENDIX D: SHA MMS STATE OF THE PRACTICE REPORT APPENDIX E: ASTM LIMS STANDARDS i Materials Management System Strategic Plan January 2, 2007 Credit References Credit References This report was prepared in cooperation with the Maryland State Highway Administration and Federal Highway Administration – Maryland Division, U.S. Department of Transportation. The input and assistance of the Maryland State Highway Administration Materials Management Steering Committee was instrumental in the development of this document and their work is appreciated. The members of the committee, in alphabetical order, are: William Bradley, Barry Catterton, Paul Finnerty, Benjamin Gilardi, Woodrow Hood, Vicky McVey, Gregory Moore, Peter Stephanos, John Weisner, Jeffrey Withee, and Rodney Wynn Mr. Benjamin Gilardi was the Project Manager for this effort. ********* The contents, opinions, findings, and conclusions expressed in this report are those of the author who is responsible for the facts and accuracy of the data represented in this document. The contents do not necessarily reflect the official views of the Maryland State Highway Administration or the Federal Highway Administration. This report does not constitute a standard, specification or regulation. ******* ii Materials Management System Strategic Plan January 2, 2007 Acronyms Acronyms AASHTO – American Association of State Highway and Transportation Officials AMRL – AASHTO Materials Reference Laboratory ASTM – American Society for Testing and Materials BMS – Bridge Management system COTS – Commercial off-the Shelf FMIS – Financial Management Information System GAB – Graded Aggregate Base IDR – Inspector’s Daily Report JMF – Job Mix Formula MARTCP – Mid-Atlantic Region Technician Certification Program MCMS – Maryland Construction Management System MMS – Materials Management System. MPEL – Maryland Product Evaluation List MSMT – Maryland Standard Method of Tests NHS – National Highway System PMS – Pavement Management System QA – Quality Assurance QC – Quality Control QPL – SHA Qualified Products List iii Materials Management System Strategic Plan January 2, 2007 Foreword Foreword and Purpose The Office of Materials Technology (OMT) has long recognized a need to implement an electronic Materials Management System (MMS) to better track, record, evaluate, analyze and review the quality of materials used on Maryland State Highway Administration (MDSHA) construction projects. In 1998, after several years of evaluation, MDSHA elected not to move forward with the purchase and implementation of the AASHTO Site
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