LOSTWITHIEL TOWN COUNCIL Edgcumbe House Fore Street PL22 0BL

01208 872323

[email protected]

Dear Councillor,

Councillors are hereby summoned under the Local Government Act 1972 Sch. 12 s10 to attend a Meeting of Lostwithiel Town Council to be held at Church Rooms Lostwithiel on Tuesday 3rd July 2018 commencing at 7.00pm when the following business will be transacted.

S Harris Mrs S Harris Town Clerk 28 June 2018

Lostwithiel Town Council Meeting will be held at The Church Rooms Lostwithiel on Tuesday 3 July 2018 at 7pm

This meeting is open to the public and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, the council cannot guarantee this, especially if you are speaking or taking an active role. The council asks those recording proceedings not to edit the film or recording in a way that could lead to misinterpretation of the proceedings or infringe the core values of the council. This includes refraining from editing an image or views expressed in a way that may ridicule or show lack of respect towards those being filmed or recorded.

Housekeeping – Mayor Jarrett will advise the evacuation routes in case of an emergency and remind all persons present of the following: - The meeting may be filmed or recorded Members and Members of the Public are asked to set device ring tones/alerts to silent

Presentation by Edgcumbe House working party regarding the Pre-Feasibility Study on Edgcumbe House Lostwithiel undertaken by Le Page Architects and RIO Real Ideas Organisation.

Time allowed for members of the public to address the Council on matters relating to Lostwithiel – Maximum time allowed 15 minutes

• To receive the Cornwall Councillor Report

Meeting Agenda 1. To receive and accept Apologies of Absence.

If you are unable to attend on Tuesday 3 July could you please email [email protected] with your apologies before midday on 3 July 2018. Thank you.

2. To receive any Declarations of Interest or written requests for new DPI dispensations from Members.

Members are invited to declare disclosable pecuniary interests and other (non-registerable) interests in items on the agenda as required by Lostwithiel Town Council’s Code of Conduct for Members and by the Localism Act 2011.

3. To receive the minutes of the meeting held on 5 June 2018 having previously been circulated and taken as read.

Please see separate attachment

4. Lostwithiel Town Council Community Resilience – (i) Neighbourhood Development Plan – a) To note the Neighbourhood Plan Steering Group minutes dated 22 May. Neighbourhood Plan Steering Group

Meeting of 22nd May 2018

Record of Decisions and Actions

1. Apologies received: none.

2. Attending: David Guiterman (DG), John Scott (JS), Ann Duffin, Dave Robson, Chris Jones, Chrissie Anders, Vicky Hatton, Colin Martin,

Fourteen members of the public in attendance.

3. The Minutes of the meeting of 10th April were agreed.

4. DG made housekeeping announcements and received approval to record the meeting.

5. No decisions of Lostwithiel Town Council to report.

6. DG reported on the Exhibition of 28th April. Attended by 25-30 people. Comments were brought forward and circulated to the members of the Steering Group.

7. DG reported on advice received from Planning Team:

(a) Cornwall Council Officers comments were noted. It was agreed to delegate to DG and JS authority to deal with the various comments, except for those concerning housing and Policy BE2, which are dealt with in the body of the meeting.

(b) The target housing requirement had been clarified on the basis of recent update. This was noted as being relevant to decisions to be made at this meeting.

8. The Steering Group considered responses received in the recent consultation and specific decisions were made, following discussion and the opportunity for members of the public to comment before each decision was made.

A copy of the criteria used to assess each cell is included, as an appendix, for convenient reference.

(a) Cell 4. DG reviewed evidence from objectors and summarised subsequent investigations by the Steering Group. It was agreed that the land cannot be considered to meet criteria 1 and 2. It does not accord with the definition of ‘rounding off’. (Agreed by 7 to 1).

(b) Part of cell 29 (garden at ‘Meanders’). Agreed that it meets all criteria except that of criterion 1 (visibility). Agreed to exclude from the Development Boundary by 5 to 3. (c) Cell 23. Proposal that it fails on criteria 1 and 3 passed by 7 votes with one abstention.

(d) Cell 17. Proposal that it fails on criterion 2 and should be excluded from the Development Boundary. Land to the south of Cell 17 should also be excluded. (Passed by 8 votes to 0).

(e) Cells 8 and 9. Proposal to exclude all of both from the Development Boundary as they fail on criteria 1 and 2 (passed by 8 votes to 0).

(f) Cell 29 (north west part). Proposal that it fails criterion 2 and should be excluded from the Development Boundary (passed by 8 votes to 0).

(g) Cell 29 (garden of Gweal Gwartha). Proposal that it should be excluded from the Development Boundary as it fails criterion 1 (passed by 8 votes to 0).

(h) Cell 15. Proposal that it fails criterion 2 and should be excluded from the Development Boundary (passed by 8 votes to 0).

(i) Cell 6. It was agreed that the Development Boundary should be drawn tightly around the existing development on the former golf club site to preclude further development there (passed by 8 vote to 0).

(j) Cell 29 (school field). Proposal that it should be excluded from the Development Boundary as it fails criterion 1. It should be designated for School use only (passed by 8 votes to 0).

(k) Cell 29 (area to the South West of the existing Brambles development). Proposal that it should be excluded from the Development Boundary as it fails criterion 1. It is also subject to Section 106 agreement (passed by 8 votes to 0).

(l) It was agreed that DG should explore the situation of land south west of The Brambles that may already have planning permission. DG to draw Boundary as advised by Cornwall Council. The boundary of cell 29 was subsequently updated to include the land covered by planning permission granted for one house immediately to the South West of the existing Brambles development (PA15/07204).

(m) Cell 9. It was confirmed that this land should continue to be excluded from the Boundary as it fails on criteria 1 and 2 (passed by 8 votes to 0).

(n) Cell 10. Proposal that it fails criterion 2 and should be excluded from the Development Boundary (passed by 8 votes to 0).

(o) Cells 25, 26, and 28. JS declared as conflict of interest as a neighbouring resident and did not participate in discussion or voting. Proposal that all three cells fail criteria 1 and 2 and should be excluded from the Development Boundary (passed by 6 votes with one abstention and one against).

9. Cell 16 agreed to exclude as it fails criterion 2 (passed by 6 votes to 2). The Group then reviewed, earlier decisions to exclude cells 3, 5, 7 8, 13,14, 18, 19 20,24,27,30,31 and 32. Each cell was considered individually. It was agreed to confirm each of the earlier decisions and the criteria on which each of the cells failed (each decision was passed by 8 votes to 0). The Group then reviewed earlier decisions to include cells 11,12 21 and 22. Each cell was considered individually. It was agreed to confirm each of the earlier decisions (each decision was passed by 8 votes to 0).

10. The Group received comments from Tim Smit about a possible agricultural development outside the Development Boundary. It was agreed that this should be mentioned in relation to aspirations on Business and Employment but that it was not appropriate to indicate support for or against this specific proposal. It was agreed to delegate to JS appropriate wording to the effect that encouragement should be given to rural enterprises that are in harmony with the landscape and generate local employment and visitor opportunities (passed by 8 votes to 0).

11. Further additions and revisions were agreed in relation to comments received: (a) To add into HH4 the Crime Officer’s comment on prevention of crime and contribution to community safety. (b) Agreed to retain Policy BE2 (passed by 8 votes to 0). (c) In relation to TT2 and a comment received from Network Rail it was noted that the railway sidings are outside the Development Boundary and lie within the Flood Plain. Additional housing development would exceed the housing target. It would not be appropriate for housing development (passed by 8 votes to 0). (d) It was agreed to retain policy EH1 (passed by 8 votes to 0).

12. It was agreed to record protection of green space in Grenville Meadows. (passed by 8 votes to 0).

13. It was agreed offer the opportunity to publicise the County consultation on the website and local notices, publications etc.

14. The revised Plan will be considered for approval by the Steering Group at its meeting on June 26th 2018 and, if approved the Plan will be put before the Town Council at its meeting on July 3rd 2018. It will be uploaded to the Neighbourhood Plan website.

15. Date of next meeting agreed as 26th June 2018.

Appendix

➢ Criterion 1:to confine development to the three valleys formed by the river , the Tanhouse Stream and Coffee Lake along the A390 going East out of Lostwithiel, avoiding upland sites that are highly visible from either the town centre or the surrounding countryside and/or impact on historic assets and their setting.

➢ Criterion 2: to round-off the existing boundary of the continuous high-density housing; to ensure there is convenient access to the town centre and to avoid excessive ribbon development.

➢ Criterion 3: to maintain existing woodland areas

b) To approve the submission of the June 2018 draft of the Lostwithiel Neighbourhood Plan to Cornwall Council.

The final plan was forwarded by email yesterday at 9.42AM.

c) To consider appointing Mr Robert Mayes as a Lostwithiel Neighbourhood Plan Steering Group member.

5. To receive planning decisions 6. consider planning applications a) PA18/04962 Buildings 4 & 5 B2 Residential development off Grenville Road Lostwithiel PL22 0EP Amend extant approved buildings 4 & 5 of B2 development as follows – Amend building 4 internal layout from 4 flats per floor to 3 flats per floor and omit duplex units in third floor roof space. Move building to north and decrease its width. Change building 5 from a terrace of 4 houses to an apartment block with 8 apartments. Revise parking layout to include additional spaces. No comments. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=P9A6ZYFG1QK00

b) to consider any planning applications received since publication of the agenda.

7. Play area inspections – to note the inspection reports.

8. Edgcumbe House Pre-feasibility Study – to discuss the recommendations from the Edgcumbe House Working Party, the final report and to decide if Council wishes to progress the project to Feasibility stage.

Please see separate copy of the final report.

9. Edgcumbe House Pre-feasibility Study – to note the receipt of the grant monies from both The Architectural Heritage Fund and Cornwall Heritage Trust Ltd and to authorise three authorised signatories to sign the AHF grant acceptance form.

10. Consultation task and finish groups – to appoint Members to: - (i) Local Government Boundary Commission – Electoral Review of Cornwall draft recommendations consultation.

Details were forwarded by email on 5/6/18 at 15.58

(ii) Department for Environment Food & Rural Affairs – Clean Air Strategy 2018.

The information is available at https://consult.defra.gov.uk/environmental-quality/clean-air- strategy-consultation/

11. Community Networks Highways Scheme – to authorise the submission of Expression of Interest forms for consideration at the Network Panel meeting on 16 July 2018.

Please find below a copy of the Lostwithiel Traffic Management Plan already submitted to your Cornwall Council Community Network Manager and a copy of Cornwall Council’s Expression of Interest form. Members may wish to read the Cornwall Council Local Transport Plan document (link on the Expression of Interest form) prior to the meeting.

The text of Cornwall Council’s email reads as follows -

Good afternoon Clerks

I’m just chasing your submissions for the above funding which will be going to the , Fowey & Lostwithiel Network Panel meeting on 16th July – 2 weeks on Monday! Thank you to those already received.

To enable me chance to complete all the relevant paperwork, I’ll need your Town and Parish Council priorities – submitted on the attached Expression of Interest form – by no later than Wednesday 4th July.

I have also attached the original ‘list’ for your information. Although many of these were very solution focussed, I thought it may be useful for you all to have again for information.

If you do not have any priorities that you wish to submit, would you please just send me an emailing confirming this so I know I’m not waiting to hear from you.

(The table mentioned in the email above will follow separate to your notes).

Traffic Management Plan 2018

There has been a long-standing desire within the town of Lostwithiel to address some of the traffic issues we experience. Some of those are linked to parking, others relating to speed and vehicles moving through and in the town.

Various surveys, petitions and other methods of complaint have occurred, and a meeting was held in January 2018 to try and collate all information regarding areas which townspeople would like addressed.

The plan moving forward is that we document all the issues and explore options to resolve some of those issues or at least to eliminate possibilities even if there is no solution currently.

It is not just about the traffic movements in the town and how those interact with other users but about the sense of place,

This document following that is divided into 3 parts –

1. The traffic element 2. The Parking element 3. Other issues to be addressed such as sense of place

Some are interlinked so appear to be repeated but are under the main area needing addressing as well as secondary or solution driving aspect

As the Local Area Network has also embarked on an initiative re a pot of funding and a joined up Traffic Regulation Order for the whole area, this report will dovetail into that and hopefully enable feedback from experts and a saving on costs too.

The Traffic element

1. Speed of vehicles through town on A390

All of the below needs further consultation within the community but reflect the general view of people who have spoken to Councillors, attended Traffic meetings, or filled in questionnaires over the years

Issues a. Speed generally through town often high b. Narrow pavements especially Queen St opposite Bank Methodist building and Grenville Road from Meadowbrook Nursing Home to St Winnow school c. Lack of safe crossing points, pelican at junction of Fore St, Islands at junction above and below Cott Road. d. No speed enforcement e No weight enforcement

f. Speed coming into town from East, especially when 20mph flashers on, remains above speed limit g. Bad visibility at Queen Street /Tanhouse Road when exiting Tanhouse especially to turn towards .

N.B. very few drivers respond to 20mph flashing sign by St Winnow and with no speed camera sign by flashing 30 that too is often ignored. Especially coming from , the speed limit changes from 60 to 40 to 20 in a very short space meaning that many drivers exceed the 20mph speed limit.

The following proposals would increase the economic prosperity of the town by –

1. Traffic passing through slower enabling passengers to see that Lostwithiel has more to offer than a through road. 2. It would encourage people to think this is a nice place to stop rather than just a busy main road.

It would encourage healthier lifestyles by –

1. Increasing people’s desire to walk in the town both by safer speeds of traffic and less pollution, bringing increased health and well-being benefits. 2. People would feel safer crossing the road and allowing children particularly to access various activities on foot rather than being dropped by car. 3. Older people would feel empowered to cross the road to access amenities on the other side of the road.

This proposal would support community safety and well-being by –

1. Creating confidence in crossing the main road to access shops, facilities and community events bringing better health in many ways 2. Reduce noise 3. Reduce pollution

It would be supporting equality of opportunity by –

1. Improving access to employment, education, healthcare and leisure 2. Improve access to the limited public transport we have in the town with the main method being trains.

3. Following long standing desires and recent consultation, this would demonstrate community involvement in shaping and delivering transport services 4. In reviewing the speed limit of our major roads, it is line with Connecting Cornwall supporting community safety and well-being

Suggestion (bold primary, italic secondary)

• 30mph restriction from bend before Downend Garage to Penknight • Look at similar sites ie St Austell beyond Charlestown roundabout where pavements are wider and there are more breaks in the road causing slower traffic • Occasional speed camera in situ (West Taphouse and Tywardreath Highway who have occasional speed cameras both have better speed compliance) • Speed camera signs at both entrances to town on A390 with 30mph signs (The signs definitely reduce excess traffic speed) • Create gateway transitions on entrances to town at Downend and Penknight • This could be done in many ways to define this as a place where people live work and play, take a pride in the place and invites passers through to stop and enjoy • Voluntary Community Speed Compliance, promote and get locals to sign up to speed compliance when travelling through town. • Zebra Crossing below Cott Road • Additional parking along A390 on West bound side, from Restormel Industrial Estate to Community Centre, within the proposed new 30mph limit

All above suggestions not only create safer crossing opportunities but also reduce speed of traffic as they negotiate road features.

With the A30 link to St Austell a real possibility Lostwithiel may well have less through traffic if St Austell is signposted along A30 from Exeter. Also if St Austell is reachable from A38 joining to A30 at this too would reduce the number of Lorries using Lostwithiel as a preferred route. A real benefit for Lostwithiel is that we could better market our beautiful historic town as a destination town rather than just another unknown place to whizz through. If Lorries in particular were to be encouraged to travel on an alternative route it would make Lostwithiel a much more attractive destination.

This would need to be linked to promoting our town, creating a new unique selling point and marketing all we have to offer.

Funding Funding could come in part from 106/CIL when development goes ahead at Barts Meadow

2. Speed of Traffic and congestion through central 'town' area

Issues a. Hidden entrances to roads and lanes, Church Lane, Malthouse Lane, Guildhall Lane, Cattlemarket Lane* (* this is particularly dangerous and accident waiting to happen) b. Parked cars on restricted areas c. Lorries mounting pavements d. Narrow spaces on pavements e. Crossing and narrow bridge carriageway visibility and access issues f. Deliveries blocking both road and pavements g. Cars unable to find parking stopping inappropriately. h. Vehicles turning into North Street from A390 regularly (one way wrong way) i. Often no designated pavement on narrow segments j. Speeding cars through narrow streets with restricted views

These proposals again cover many desired outcomes, reducing need to travel by car, supporting the resilience and integrity of our town centres and rural communities, provides more opportunity to access and enjoy both the built and natural environment in Lostwithiel, Increased desire to walk and cycle. Much improved road safety for all users and increased confidence. Reduced noise and pollution. Improved access to employment, education, healthcare and leisure, increased access to public transport and realising aspirations of the Community in shaping and delivering transport services. It would also create a nicer environment for visitors increasing our attractiveness as a destination place.

Suggestion

• 20mph from the Liddicoat Road/ Grenville Road junction to A390 across bridge and along North Street. • 20 mph from A390 along Fore Street, onto Parade and Quay Street to Quay St car park. • 20 mph Liddicoat Road/Cott Road junction continuing through crossroads along Lanwithan Road to Lostwithiel entry point * • 20mph Quay Street

* Although not considered by council, it seems that most of the residential area is covered by this desire to see 20mph implemented and we should consider making all residential areas in the 20 mph zone which is something replicated in many towns and villages across the country.

• Rethink about how space is used for various users and create a feeling of shared space using differing road surfaces, street furniture and signage • Extend double yellow lines on upper side of railway crossing to ensure cars are not stuck unable to get out of crossing area and create better flow generally • Parking along Fore Street reduced to 30 min wait and lines repainted, enforcement to occur. • Loading bays at social club and drill hall. Keep disabled space restricted to 2 hours • Investigate Chevron style Parking along Parade area. • Cobbled type interspersed crossings or tarmac coloured at regular points highlighting where narrow lanes spill onto Fore St and North St • Changing entrance on North Street junction to include short term parking especially for but not exclusive for library, Town Council and Methodist church users, narrowing the entrance and also incorporating some element of design depicting Lostwithiel's heritage. • Create cycle parking

Funding Contribution from Wombwell Homes towards safer Grenville Road. Local engineer happy to design and cost chevron parking on Parade. Business group contribution? Town Council Contribution? Forum looking at Historic aspect funding pots that may be available.

a) Speed of traffic and congestion on Bodmin Hill

Issues a. Narrow carriageways due to parking and history of houses b. Children negotiating parked cars, moving traffic without pavement on way to and from school c. Speed of traffic around school. d. Size of vehicles coming down hill (avoiding weight restriction on A390 or following sat nav) e. Parked cars generally but especially at night time restricting emergency vehicle access f. Traffic backing up onto A390 regularly due to congestion, cars reversing from Bodmin Hill onto A390 to allow cars coming down space to negotiate parked cars

The following solutions enable greater reduction of CO2 emissions as the community is supported to live locally and reduce the need for transporting children to school. Increases resilience for the same reasons. Walking will improve healthy lifestyles. There will be improved road safety, increased public confidence in safety. There will be an increase in public confidence of emergency vehicles accessing the area at times of need. There will be a decrease in noise and pollution. There would be an obvious improvement to accessibility to school, employment and leisure. Again the Community would have been part of the participation of shaping and delivering transport services.

It would be in line with Connecting Cornwall's ambition to make 20mph speed limits outside schools.

Suggestion

• Do not follow sat. nav. sign at Sweetshouse as well as not suitable for HGV. • 20mph from Knights court to A390 on both Duke St and Bodmin Hill • One-way system Duke St /Bodmin Hill. Up BH down DS • Assess double yellow lines for visibility and suitability. • Reinstate Double Yellow Lines outside Beauty Parlour which have been reduced for some unknown reason. (this has now happened • White line or contrasting surface designation for pedestrians and parking

up Bodmin Hill • School verge, Consult re landscaping this into a solution for parking • Sensitive child designed signage to remind road users of children and pedestrians. • Different surface crossings in Duke Street to highlight crossing from lanes from Bodmin Hill to access Kings St, Clifden Terr and Melville Terr • Removal of Pavement on Duke Street • Possible transfer of wayleave/verge from Town Council/ Cornwall Council to school to allow landscaped parking. • Finance from school to contribute? • School participation in signage.

b) Lanwithan Road from Lanwithan close to Butts Park

Danger to pedestrians, no pathway on bend with high pedestrian use.

Suggestion

• Pathway (this has been explored previously) • Hatchings? Dangerous bend pedestrians in road, different road surface highlighting danger. • Inclusion in the 20mph zone

2. The Parking element

Lack of parking in town, both for short term, long term and residents. Although there is a perceived benefit in free parking the reality is that at most times when businesses are open there is no parking available free or not. This must have a negative impact on the economy of the town and be detrimental to all aspects of our town's health. Not only are there no spaces for visitors to enjoy our niche shops and beautiful natural resources but also for our feeder villages to access the Medical Surgery, Pharmacy, Dentist, etc The neighbourhood plan has set aside the following areas to be parking going forward, Treatment works on North side of A390. Network Rail sidings both sides of Grenville Road at Station. South end of Industrial Estate Other possibilities to investigate are Trafalgar Square and Lime Kilns

Current parking availability

1 Cattle Market Car Park Owned by CC and awaiting devolvement to LTC Free parking but always full. No space for visitors and shoppers or patients for the doctor or Clinic No of spaces 49 plus 7 casuals along walls etc disabled spaces 4 Impacts on Community Centre car park where cars park if no space available which has a negative impact on the centre users 2 Quay Street Car Park Owned by LTC also free and often full No of spaces 25 plus 1 disabled 3 Coulson Park car park Owned by LTC no of spaces depends on how users park, needs lining to maximise space use, could accommodate more than 20 cars in area by play area and another 6/8 by the bridge with low impact hardcore parking. Street parking 4 Fore Street 10 spaces with current time limit of 60 mins 2 disabled spaces 3 hours wait 5 Parking in most roads both North and South of A390 often in narrow streets

Actions

1 Cattlemarket Car Park:-Devolve and look at parking charges, not to make a profit but to manage car parking so there is not long-term parking or commuter parking for railway. Consider relocation of scout hut. Re assess disabled spaces

2. Fore Street - Look at charges as above or time limiting and maybe incorporate loading bays

3 Coulson Park - promote and draw up a best option optimising use. Consider planning permission to create spaces park side of the railway bridge Investigate ownership of Town side grass area beside rail bridge and slipway area, redevelop to increase parking and enhance area sensitively

4 Look at spaces how they can be better used, time restriction looked at and enforcement

5 Look at all areas where parking occurs and along with Fire service assess areas of concern and consider increasing yellow lines.

Generally, there needs to be better viability of yellow lines, increased enforcement of violations, better management of current spaces and a search for increased capacity.

Other parking areas to be investigated.

On site meeting with Rail to see if there is any option for allowing shared space on either side of Grenville for rail user parking. Link to overflow of Bodmin Parkway. Meeting with Mr Fitzgerald as land owner to see what if any options are available. Consult Mike Davey to see if his offer of car parking at the golf club is ongoing* this was 2 spaces for every open market house and with the reduced envelope is unlikely to come to fruition, however there could be an option to purchase the land in question if felt it to be of value to the town.. Cott Road recycling area, devolve and consider long term parking in this area for residents and or moving of scout hut to free up parking in the Cattlemarket Car Park. Discuss with Duchy any potential car parking options along Restormel Road.

3. Other Issues

Cycle link We are in a beautiful valley that is hard to access by road on a bicycle due to hills. However up the valley towards Bodmin lies the Lanhydrock cycle hub, which in turn links through Bodmin to the North Coast at and through moorland to Wenfordbridge. It seems a natural extension to bring it down through into valley and would provide an immense further tourist draw if it were to extend along the Fowey Valley into Fowey alongside or in conjunction with the mineral clay line. This would not only bring an improved economy within the town generating new business and employment opportunities but increase the draw to green tourism generally to the County. This will also bring in sustainable access to the countryside and historic environment which Lostwithiel has whilst at the same time impacting on positive mental and physical health.

The link has been looked at a number of times, but work with the landowners to bring this about would be extremely valuable potentially. Create a secure cycle parking area

Buses Lostwithiel is currently the black hole in Cornwall for bus services with many smaller communities affording a much better service. It is said rightly that we have a rail station, but for many non car drivers accessing a town such as St Austell, Bodmin or Liskeard particularly is not practicable. Services such as optical, hospital appointments, larger supermarkets, banks, post office and such like are very hard to access by train, especially for our elderly and disabled community. There would also be an increase in the areas people could access work if there was a local bus service to surrounding communities Not that we should focus just on people accessing services outside of Lostwithiel but better bus services would bring people in not only to increase our economic stability but also to enjoy our Historic and Natural environment which we have in abundance. A good bus service would diminish the need to bring cars to our already overcrowded streets and car parks. Continue to support Lostwithiel Forum to explore options going forward. And to explore any new options that may arise.

Creation of Walkway from end Trewithan Parc to farm entrance on Grenville Road. This would need to be similar to the walkway from Silverlake to the Moors. Purpose to make a safe option to access town without negotiating Lanwithan Road.

Solar top up car charger, in a car parking space. Maybe linked to potential new Community Centre (Hub)

Look at further options to present Lostwithiel to passers by as a place where people care about and are proud of their community. Looking at signs, street clutter, creating interest, enhanced cutting of verges., Possible planting schemes.

Summary of requests to go forward to Area network meeting to be included in traffic order for potential implementation

30mph Downend to Penknight 20Mph Liddicaoat Rd/Grenville junction through to A390 via Old Bridge and North St

20 mph Liddicoat Road/Cott Road junction via crossroads along Lanwithan Road to Lostwithiel entry point Lerryn bound 20mph Fore street and Parade 20mph Quay Street 20mph Bodmin Hill from Knights Court to A390 (or to further consider making all residential areas a 20 zone) One way Bodmin Hill up One way Duke St down Separation of pedestrians / vehicles by different road surface or white lining on Bodmin Hill Double yellows outside Beauty Lounge Bodmin Hill Different surface highlighting crossing points from Bodmin Hill to Roads on Duke St Loading bay Fore St Loading bay opposite Co op Reduction of time allowed for parking on Fore St and consider reducing disabled parking time and one space. Road surface differentiation on Fore St and North St to highlight pedestrian movements Possible change of parking along Parade to chevron and moving of path onto Parade area. Extend double yellows at rail crossing opposite Wombwell developments DYL Uzella Park turning head DYL Queen Street/Castle Hill outside Fowey Valley Best Western DYL Tanhouse Road at narrow pinch point to enable free movement of emergency vehicles Summer Street Put in DYL South Street end to enable free movement of vehicles Trewince Lane Bodmin Hill DYL opposite and white solid line to prevent obstruction esp school times Summer Street 3 garages DYL across entrances DYL near junction of Duke Street If one way implemented Duke Street DYL at pinch points Removal of pavement in Duke St if one way implemented Improved junction at Queens St./ Tanhouse Road (although would be improved if 30 mph obeyed) Improved junction A390/North Street signage, parking, story. Zebra crossing below Cott Road Improved cautionary road surfacing on Lanwithan Road

3 main desires 1 speed along A390 2 Speed through town area 3 Speed and volume of traffic Bodmin Hill area

The above list would be a step to help Lostwithiel to develop its sense of place. It is a starting point. Most of the items are not high cost but are of high value in the flow of the town, supporting safer movement of people on foot, by bike and in vehicles. The future maintenance of these requests is also not high but will need maintenance. We think they represent good value for money and shows a desire to dovetail into the Future road building that Cornwall Council is supporting

12. Department for Transport Great Western Franchise consultation – to consider the request received from First Group to forward a copy of the Town Council’s consultation response ‘to help them develop proposals for the future franchise that are informed by the views that people have expressed in their consultation responses.’

13. Asda bus – to consider conflicting reports that the supermarket bus will stop with effect from 9 July 2018.

14. Lostwithiel Town Council Ground works contract for grass cutting and weed spraying – to consider extending the current contract until 01 February 2019.

15. Building electrical wiring and Fire Safety inspections – to authorise both inspections at both Egdcumbe House and The Guildhall (including the Museum premises).

16. Tozers Solictiors Local Council Advice Service – to consider renewing the fixed fee annual retainer which provides advice and guidance on any legal issues relating to the activity of the Council at an annual cost of £2000 plus VAT.

1. The service

The Council Legal Advice Service (CLAS) is a genuinely innovative way to deliver cost-effective legal advice to your local council. The main feature of the service is that we will advise you on any and all legal issues which your council may encounter, whether it is about allotments, burial grounds, employment issues, Freedom of Information, leases, liabilities and licenses, members rights and obligations, meeting agendas and protocol, through to village greens. The fact that the service is on a retainer basis works as a positive incentive to take timely advice and by doing so our experience is that particularly in situations involving members and employees we can help prevent a difficult situation getting out of hand.

The benefits of the CLAS are as follows –

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2. What you get

Unlimited advice and assistance

CLAS offers you a one-stop shop for advice and assistance on every kind of legal issue which affects your council. You can contact us by telephone or e-mail or even post and fax and you will be dealt with by an experienced lawyer who will be able to advise on the issue which you wish to discuss. Many clients prefer to contact us initially by e-mail instead of the telephone because our reply can form part of an audit trail which will validate the action subsequently taken, and of course our e-mail response can be forwarded to members. There are of course occasions when the urgency of the matter is such that you need an immediate answer: we give our retainer clients a special telephone number to use which by-passes our main switch board and rings on the desks of the lawyers who deal with local council work. In addition to oral advice we will look at and advise on the drafting or implications of incoming or outgoing correspondence or extracts from documents such as contracts and policies or procedures. We will also ensure that your documentation is kept up-to-date and reflects any changes to the law. In no particular order, here is a non-exhaustive list of some of the areas where we are able to advise.

Leases and licences If you have standard lease or licences which you commonly use but need to have checked before issue then we will review under the service. Similarly if you wish to consent to the assignment of a lease or licence we can provide you with a standard consent document and we will check the correct completion by you prior to issue.

Community infrastructure levy Local Councils should be consulted when the community infrastructure levy charges are set; this presents a real opportunity for Parish and Town Councils to ensure that the levy reflects the costs they incur when new development is approved. New regulations now give Parish and Town Councils a percentage of the levy (known as Neighbourhood Funding) that can be spent according to specific criteria. We can advise you on the current law and how neighbourhood funding can lawfully be spent.

Employment law and tribunals We have a large team of employment lawyers which is led by four partners who deal almost exclusively with employment law issues and regularly appear in Employment Tribunals. We have recently advised a number of primary councils on restructuring and redundancies necessitated as a result of the CSR Phase 1, and we are working with those councils as they look at CSR Phase 2. You can call us for advice on any employment law issue ranging from something relatively straightforward such as checking holiday entitlement under the Working Time Regulations, to advice on how to handle a complicated disciplinary or capability issue. In that instance we will continue to advise as the problem develops and unlike some helplines, you will always stay with the same lawyer for a specific problem. The team advises on a wide range of issues, from the design and implementation of appraisal systems or sickness absence management, the drafting of new policies and procedures, or the management of difficult capability or disciplinary scenarios particularly those which are likely to end in dismissal. Village greens Where land is registered as a town or village green, it is protected by long- standing legislation that effectively means that the land cannot be developed. Any development, nuisance or interruption with the enjoyment of the green is an offence. The Commons Act 2006 now requires two separate registers of village greens. They must also apply new interim criteria when seeking to register a village green before the new act comes into force. We can advise on how to apply the criteria and how to deal with unlawful use of village greens.

FoI requests and Data Protection The proposed European Data Protection Regulation will apply to all Councils and is set to completely replace the existing data protection regime. This regulation has direct effect so will come into force as soon as it is passed. You

need to be up to date as your Council will be relying on clerk’s advice to ensure they are compliant. New powers have also been given to Parish and Town Councils inundated with unreasonable FOI requests, we can advise whether applications are vexatious and what your response should be.

Policies and procedures We have a comprehensive range of policies and procedures available to use that are constantly updated to reflect changes in the law. With so many procedures devolved to Councils by the Localism Act it is now your responsibility to have appropriate local standards in place. Our policies help tackle current issues such as fraud or bullying at Parish Councils before they can arise.

3. Adding value

Discounted hourly rates As an added bonus for CLAS retainer clients, if you wish us to do work outside the scope of the fixed fee retainer we will give you a significant discount of 20% for all types of work and grades of staff. The normal hourly rate for partners with effect from 1st February 2016 is £250 plus VAT, but applying the discount the rate for a partner would be £200.00 per hour plus VAT in the current calendar year. The normal rates for all grades of our lawyers are set out below to give you an idea of the discounts which would result: Grade normal hourly rate discounted rate Partners £250 per hour plus VAT £200 per hour plus VAT

Associate solicitors £220 per hour plus VAT £176 per hour plus VAT

Solicitors £190 per hour plus VAT £152 per hour plus VAT

Trainees £155 per hour plus VAT £124 per hour plus VAT

Paralegals £140 per hour plus VAT £112 per hour plus VAT

We will always provide an estimate of costs in advance for any type of work, based on our anticipation of the likely time involved, and calculated according to the discounted rate to assist you with budgeting.

The hourly rates are reviewed, but not necessarily increased, at the beginning of each year.

Document library - policies, procedures, template letters and HR documents We have a huge library of policies and procedures, template letters and documents which cover just about every eventuality, from responding to FoI requests and other routine aspects of council business with the public, through to a comprehensive range of employee relationship documents such as initial offer letters to dismissal, return to work interview forms to funded training applications. Just ask!

Newsflashes We send by e-mail newsflashes where the new legislation or court case decision is sufficiently noteworthy to warrant immediate action.

Quarterly employment law review We will e-mail to you our quarterly employment law newsletter which contains a review of new legislation and important decisions in the tribunals. This is intended to inform employers of what is happening generally in the area of employment law and changes of which they should be aware.

Factsheets and guides From time to time we produce factsheets which are short factual summaries of the salient points of a piece of legislation in a question and answer format. Typically we produce factsheets or Guidance Notes before or shortly after the Government has implemented a new set of regulations. Examples of our recent Guidance Notes are those on Community Infrastructure Levy, Freedom of Information and Allotments – a perennial favourite. We also have a range of ‘How to…’ guides such as ‘How to vary a contract of employment’.

Employment Tribunals We can never prevent an employee making a claim in a tribunal, but we can help to ensure that in the events leading up to the circumstance which has prompted the claim, you have strictly followed your own contractual procedures and at the same time complied with best practice and the ACAS guidance. That way we do not go to a tribunal on the defensive from the outset. We will deal with all preliminary advice and consultation up to the issue of the ET1 within the scope of the helpline and in itself this can offer you a considerable saving in legal fees.

4. Service commitment

What we will do We will make available to you, for a period of 12 months from the agreed start date, an advice service dealing with all issues relating to the operation of your council having at their root a point of law arising from Statue, case or common law, interpretation of bye-laws, rules, regulations, standing orders, or guidance issued by government on any issue including for the avoidance of doubt, planning. There is no limit to the number of times you can contact us. There is no limit to the time we will spend in our efforts to assist you in attempts to resolve your problem. When giving advice we will look at correspondence or documents of up to 3 pages in length which you have received, provided these are sent by post, faxed or e-mailed to our offices during the normal working week of Monday to Friday, excluding bank and other public holidays. We will advise you up to the point when –

• you wish us to go on the record in legal proceedings to include any type of litigation including employment tribunals • generally to commence correspondence with third parties with a view to making representations on your behalf • you wish us to process any transaction in respect of land to include the sale of land, grant or renewal of leases licences and rights of way. • At our sole option we may agree to draft for you or settle documents such as brief letters or confirmation of a plan of action provided that the time taken does not exceed 30 minutes. If you want us to spend longer then we reserve the right to ask you to pay an additional fee. We will keep a permanent ongoing computer record of all our advice to you and we will retain those records for a period of six years in either paper or electronic form at our discretion.

Contract termination We offer the fixed fee service on an annual retainer, which can be renewed by the client from year to year. However if part way through a twelve month retainer you decided that you had made a mistake then you may give one month notice and we will refund the fee pro rata. In other words we do not seek to lock in our clients in circumstances where they are wishing to change

their service provider for whatever reason. We are pleased to say that this has yet to happen.

5. The team

We have a multi-disciplinary team of lawyers whose skills range from planning law, property advice, employment disputes through to an expertise and understanding in the interpretation of standing orders and regulations in the context of council meetings and business. Whatever their discipline they all have one thing in common which is that they are experienced lawyers who can swiftly understand the problems which you are facing and will give you their advice in plain English together with an accurate assessment of risk and costs.

6. Pricing structure How much you pay depends on a three simple factors:

• your total annual budget • the number of staff employed Wherever possible we• meetthe numberwith you of authorised to discuss users your needs so that we can give you the most competitive price for the service which is fair to both of us. However, we have never sold the service on price alone so we make no claim to being the cheapest, but we do think we are the best. If you subscribe we think you will come to appreciate that very quickly.

17. Pill Walk – to authorise a letter of thanks to South West Water Ltd for the track repairs.

18. Accounts and Finance

19. Correspondence

20. Notices

21. Items for next agenda