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Request for Proposal Military Affairs Advisory Committee City of White Hall, Arkansas FINAL Rev. 3, 5-25-21 REQUEST FOR PROPOSAL Pine Bluff Arsenal Compatible Use Implementation To Include the Jurisdictions of: City of White Hall City of Pine Bluff County of Jefferson State of Arkansas and U.S. Army Pine Bluff Arsenal Proposal Requested By: Office of the Mayor City of White Hall, Arkansas 101 Parkway Drive White Hall, Arkansas 71602 Date of the Request for Proposal - May 25, 2021 Date Proposals are due to White Hall Mayor’s Office - June 25, 2021 PBA Compatible Use Implementation FINAL RFP Rev 3, 5-25-21 SCOPE OF WORK – PINE BLUFF ARSENAL COMPATIBLE USE IMPLEMENTATION The City of White Hall, Arkansas, is seeking proposals from qualified firms to implement and address the specific, high-priority recommendations from the initial Compatible Use Study in support of the U.S. Army Pine Bluff Arsenal. The Compatible Use Implementation will address 35 high-priority recommendations that cover a range of issues to promote compatible economic development in support of the Arsenal’s mission, to include: • Developing detailed plans and preliminary designs to address transportation capacity, access road safety, utility resilience, and other issues. • Developing additional GIS overlays for incorporation into existing web-based portals to assist with compatible siting process. • Establishing documents / Memoranda of Agreement to formalize communication and coordination and facilitate decision-making for economic development compatibility. • Creating / updating and adopting local planning policies / documents / regulations to manage and limit future incompatible uses. • Developing educational materials to provide communities, organizations, and the public information on Pine Bluff Arsenal’s missions, to assist in making informed decisions, and to be aware of local, state, and federal requirements. A copy of the Compatible Use Study Final Report and Executive Summary is attached to this RFP The Department of Defense Office of Local Defense Community Cooperation (OLDCC) provides grants to State and local governments to conduct Compatible Use Studies and implement the study recommendations to support the long-term sustainability and operability of the military installation complex. Interested firms must demonstrate knowledge and experience in community planning, development and land use issues, fiscal impact analysis, economic development, environmental permitting, regional air quality attainment, natural resources, infrastructure, noise management, communication and coordination collaboration, and military installation management and operations. PURPOSE OF THE STUDY - The City of White Hall is implementing specific recommendations from the recently- completed Compatible Use Study. - This RFP will specifically focus on the 35 high-priority recommendations identified in the Final Compatible Use Study (CUS) Report. The RFP Scope of Work identifies nine tasks and cross-references each task to the specific CUS Report recommendation (e.g., RC-1A, for Roadway Capacity issue 1A, etc.). The 35 high-priority actions are provided in Table Page 2 of 19 PBA Compatible Use Implementation FINAL RFP Rev 3, 5-25-21 6-1 of the CUS Final Report and the nine tasks are specified in the RFP Scope of Services, below. - The City of White Hall recognizes the importance of addressing compatibility issues in order to sustain PBA’s mission and interests, as well as the public health, safety and welfare of the surrounding civilians and associated land uses, and proposes to facilitate this by ensuring maximum compatibility between these somewhat competing interests is achieved through a cooperative and inclusive planning process. Potential encroachment issues will be proactively addressed, with otherwise resultant land use compatibility problems averted. - The city's strategy is to initiate a Compatible Use Implementation contract to conduct studies, perform engineering designs, develop GIS overlays, prepare documents and plans. The activities will involve public participation through workshops where the community will be introduced to the Compatible Use process, the need to encourage compatible development for future PBA operations, and the specific implementation solutions to guide compatible growth. All public meeting notices and draft project deliverables, where appropriate, will be placed on the city website for viewing. Community outreach, education and feedback on the Compatible Use Study progress will be initiated early and will continue throughout the grant performance period. - COVID-19 Impacts: The offeror shall provide a baseline cost proposal that assumes in- person participation in the outreach events. All travel costs associated with the outreach events shall be identified separately to allow proper accountability and possible reallocation in case of virtual participation. The City of White Hall prefers the in-person-option; however, the uncertainty of the ongoing public health emergency may restrict travel and public gatherings. BACKGROUND The City of White Hall, Arkansas, was awarded a Compatible Use Study (CUS) grant EN858-1901 in April 2019, to evaluate and address compatibility issues near Pine Bluff Arsenal. The grant was provided by the Defense Department Office of Local Defense Community Cooperation (OLDCC). A technical consultant, Matrix Design Group, was retained to perform the study. The CUS was conducted over an 18-month period and involved a range of local, state, and federal stakeholders to identify and assess compatibility issues and develop recommended actions and strategies to address them. The study analyzed 11 compatibility factors, identified 19 compatibility issues, and recommended 35 high-priority actions to address encroachment and compatibility issues facing Pine Bluff Arsenal. Page 3 of 19 PBA Compatible Use Implementation FINAL RFP Rev 3, 5-25-21 In May 2021, the City of White Hall was awarded a Compatible Use Implementation grant by OLDCC to address the 35 high priority recommendations from the CUS Study. This RFP, and subsequent consulting contract, will perform the implementation tasks as outlined in the Scope of Services below. Pine Bluff Arsenal is located in Jefferson County, just north of the cities of Pine Bluff and White Hall. It is approximately 38 miles southeast of the state capital, Little Rock. The Arsenal is one of the top three employers in Southeast Arkansas, employing approximately 740 government and contractor personnel (as of July 2020), and is the only Active-Duty Army installation in Arkansas. As of May 2019, Pine Bluff Arsenal has an annual economic impact on the region of $141 million between annual payroll and local procurement. This has grown from $82 million in 2015. The economic impact includes the 400 indirect jobs that the Arsenal creates in the local community to support the operations of the installation and its personnel. The primary function of Pine Bluff Arsenal is to provide readiness to the U.S. Army through various manufacturing, maintenance, and storage operations. The mission requires the Arsenal to respond to the evolving needs of the U.S., making it crucial for the Arsenal to have relevant and modern technologies and capabilities. Between ammunition and Chemical and Biological Defense, 148 unique products are manufactured at Pine Bluff Arsenal. Additional information and framework: In 2015, Arkansas Governor Asa Hutchinson established an initiative to support and promote the state's military installations and related economic development interests. A key element in the Governor’s strategy was the performance of Joint Land Use Studies (subsequently renamed Compatible Use Studies) for the state’s military installations. In 2016, The City of White Hall, Arkansas, formed a Military Affairs Advisory Committee (MAAC) to support the Governor’s initiative and provide focused attention to the needs of the Pine Bluff Arsenal. The White Hall MAAC was the sponsor of the initial Compatible Use Study and is the sponsor of the current Compatible Use Implementation grant. THE PROPOSED STUDY AREA The proposed study area includes: - Pine Bluff Arsenal - City of White Hall - City of Pine Bluff - Jefferson County The general location and study area are identified in Figures 1 and 2, below. The map covers the area within Jefferson County that is impacted by the Pine Bluff Arsenal military operations. Page 4 of 19 PBA Compatible Use Implementation FINAL RFP Rev 3, 5-25-21 Figure 1 Page 5 of 19 PBA Compatible Use Implementation FINAL RFP Rev 3, 5-25-21 Figure 2 Page 6 of 19 PBA Compatible Use Implementation FINAL RFP Rev 3, 5-25-21 COMMUNITY ORGANIZATION STRUCTURE FOR COMPATIBLE USE PROJECT The City of White Hall, Arkansas, is serving as the project sponsor and coordinating entity. For implementation and through the contract performance the City of White Hall will engage the CUS Policy Committee and Technical Working Group, transforming those bodies into a CUS Implementing Committee (IC) to address the items identified under Deliverables / Products. The City of White Hall has established a Compatible Use Policy Committee comprised of the following members: - City of White Hall (Mayor) - City of Pine Bluff (Mayor) - Jefferson County (County Judge and Justice of the Peace) - Pine Bluff Arsenal (Commander) - Economic Development Alliance of Jefferson County (Chairman of the Board) A Technical Working Group(s) will continue to serve as an advisory body to the Policy Committee and is comprised of the following organizations: - White
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