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Annual General Report Burnside West Christchurch Universitv Cricket Club ING Annual General Report 2003-2004 Season ^(^ Contents 3 Notice Of Meeting 4 Minutes Of 2003 AGM 9 Chairman's Report II Treasurer's Report 12 Financial Performance 13 Financial Position 14 Notes To The Accounts 15 Auditor's Report 17 Senior Cricket Committee 19 Pavilion 20 Sponsorship 21 Grounds 22 Senior 25 Second Grade 27 Third Grade Gold 28 Third Grade Maroon 31 Fifth Grade Maroon 32 Fifth Grade Gold Fifth Grade Soxiante-Neuf 33 Sixth Grade 35 Presidents 37 Women's First Reserve Women's Third Grade 38 Junior Cricket 39 Under 14 40 Trophy Winners 41 Notes ANNUAL GENERAL MEETING BURNSIDEWEST CHRISTCHURCH UNIVERSITY CRICKET CLUB To be held in the BURNSIDE CRICKET CLUB PAVILION BURNSIDE PARK Sunday 8 August 2004 I lam AGENDA I. Apologies 2. Confirmation of Minutes of 2003 AGM 3.Adoption of Annual Report and Balance Sheet 4. Subscriptions 5. Election of Officers 6. General Business Members, Life Members, Honorary Members and New Members are warmly invited to attend MINUTES OF A MEETING OF THE BURNSIDEWEST CHRISTCHURCH UNIVERSITY CRICKET CLUB ANNUAL GENERAL MEETING HELD AT BURNSIDE PARK,BWCUCC PAVILION ON SUNDAY 17TH AUGUST 2003 PRESENT: Colin Blackman (Chair), Brian Adams (LM), Geoff Boorer, Ray Burgess, Derek Cockburn (LM), Matt Coulter, Gerard Cross, Graham Dowling (LM), Mike Dudley, Dean Harrison, Brian Hastings,Alex Hedges, Stephen Jeffery, Dennis Reajonathan Rea, David Shackleton, Mark Shackleton, Ash ley Taggart, John Thompson (LM), DougalTimpson, ShaneYoung. M Libeau (Minute Secretary) C Blackman declared the meeting open at I I. 12am by extending a warm welcome to all those present and thanking them for their attendance. He made special mention of CCA Chairman, David Shackleton, CCA President, Brian Adams, CCA staff member Doug McSweeney and Life Members of the Club. 1.0 APOLOGIES: Apologies were received from Reg Hintz, Bryce McKenzie, Michael Rea, Robbie Chisholm Kieran Lee, George Howden,Tony Scott and J Summers. C Blackman moved that the apologies be accepted. Seconded J Thompson. 2.0 MINUTES of theAGM held on 4th August, 2002, were previously circulated and amended as follows: (i) Pg. 4 Ray Burgess advised..... that he would not be standing again (ii) Pg. 2 Financial Report. ... Paul McGirr tabled a letter of resignation from his office as Club Treasurer" (iii) Ray Burgess questioned why Election of Officers took place after "General Business Noted. C Blackman moved that the amended minutes be confirmed as a true and correct record. Seconded B Hastings 3.0 CHAIRMAN'S REPORT C Blackmanjn speaking to the Annual Report, thanked Mark Shackleton and Brian Hastings for their efforts in bringing a good and comprehensive report together. He commented on: (i) The strong financial position of the club, citing considerable effort being put in by John Thompson and Brian Hastings which enabled the club to install its new practice block facility. (ii) The commitment the club placed on improving its grounds and pavilion facilities under a sub-committee led by Brian Hastings.As a result, the standards have lifted considerably and good maintenance projects are in place. (iii) That with proposed legislation changes to the distribution of gaming maching funds the club may have difficulty in sustaining the level of grants it achieved for the 2002 season. iv) The significant growth in the cricket playing area and that the appointment of Garfield Charles had proved to be very good, inclusive of his involvement with the BHS Boys Xl. He further commented that Garfield Charles had already commenced a skill session for the senior squad which would be followed by pre-season training in the weeks preceding the commencment of the 2003 playing season. Enthusiasm from the players was reported as being excellent. (v) The junior section of the club, in particular their playing strength, and thanked Ross Brown for his dedicated commitment to this very important club section. He concluded by saying that he felt the club had "turned the corner" and that he envisaged the playing strength of the club would be turned around quickly, particular/ with the re-structuring of the CCA I st Grade competition. He went on to say that the club would have to see its I st Grade side finish in 3rd place or better to avoid relegation. This was alarming in itself and the Committee was not in agreement with the relegation criteria proposed by the CCA.They felt strongly that there were many more facets to a club which determine overall playing strength and that to lose I st Grade status would have a serious downside for the BWUCC. C Blackman then moved the adoption of the 2002-03 Annual Report and Statement of Financial Position asking P 0 Grady to speak to the financials - Seconded Mark Shackleton Note: Amendment required to Annual Awards/Trophies List (as raised by Derek Cockburn) -W.S MacGibbon (Best all-round Club member) -VJ McKibbin (1947 Memorial-Ballantynes Fire Best Bowling Award - Investment Fund) P OGrady (Treasurer) explained in detail the financial performance of the club in an effort to pre-empt any questions from the floor. He began by thanking C Blackman for his chairmanship of the club over the past twelve months and commented that he believed the committee had worked very well and that this was reflected in the positive financial result. Questions from the floor were invited but due to the in-depth itemised explanations given by the Treasurer, none were forthcoming. P 0 Grady was thanked for a most comprehensive financial report and for an excellent job on presenting the accounts. 4.0 SUBSCRIPTIONS FOR 2003-04 SEASON P O'Grady moved that subscriptions be retained for the coming season as listed below. Seconded G Cross •Senior ...$175.00 •Under 21 $125.00 •Under 19 $85.00 •Under 18, $45.00 • High School ' $ 45.00 •Junior $45.00 • Family $ 70.00 • Honorary $ 30.00 John Thompson commented that the club needs to remain mindful that a cricket club can not run itself on subscription monies alone. 5.0 ELECTION OF OFFICERS Nominee Nominated By Seconded By PATRON Jack Ken- Colin Blackman Brian Hastings LIFE MEMBERS JL Kerr E K Phillips LA Densom Mrs A Rouse GT Dowling G Howden D Cockburn BC Adams JF Thompson R Hintz [Confirmed] PRESIDENT/CHAIRMAN Colin Blackman tendered his resignation from this position due to work and personal commitments and nominated Brian Hastings for the position before vacating the chair. John Thompson brought to the attention of fellow club members the many hard-working hours that Colin had put into the club's cause and thanked him for his dedicated service. He hoped that the club could keep him on board by way of Committee involvement for the coming season. His comments were appreciated by Colin Blackman. Brian Hastings Colin Blackman Gerard Cross Brian Hastings accepted the position, commenting that he did not expect to be taking on the role but assured club members he would do his best for the club in what he saw as a short-term commitment from himself. TREASURER Mark Shackleton John Thompson P O'Grady COMMITTEE Matt Coulter Colin Blackman Shane Young Alex Hedges Geoff Boorer Ashle/Taggart John Thompson Dennis Rea Paul O'Grady Brian Hastings moved that the above club members be confirmed as Committee Members for the 2003-04 season. Seconded C Blackman DELEGATES TO CCAAGM: Brian Hastings John Thompson Dennis Rea Colin Blackman DELEGATES TO CJCA: DougalTimpson Colin Blackman Brian Hastings Mike Dudley Peter Burke and Grant Penlington were nominated by Derek Cockburn but their nominations were not accepted on the understanding that they both preferred not to be involved and were not active members within the club. DELEGATES TO SUBURBAN ASSN: DougalTimpson Paul O'Grady John Thompson AUDITOR Brian McCrorie Paul O'Grady Graham Dowling SOLICITOR Stephen Jeffrey Ray Burgess Dennis Rea 6.0 GENERAL BUSINESS 6.1 Convenor for Junior Cricket B Hastings brought to the attention of the meeting the Committee's inability to appoint a Junior Convenor for the Club s Junior Section was causing concern. He advised that there is a genuine reluctance for someone to commit to this position and that the Committee was trying to overcome the historical workload placed on this one person by appointing Grade Managers. He felt there were a lot of enthusiastic parents involved with the juniors and if anyone knew of anybody suitable that could be approached with a view to filling this role, they were asked to pass their name(s) to him. 6.2 2004-05 BWUCC Centennarv B Hastings reported that a separate sub-committee would be appointed to plan celebrations for the club's up and coming Centennary. He stressed the importance of this event in the Club's history and advised that new carpet would be replacing the old original one in the pavilion at the end of the 2003-04 season. He envisaged that the official celebrations would take place in either February or March 2005. B Adams suggested that Arthur Grayburn's updated history of the club is utilised and updated for this event. 6.3 Relegation from CCA I st Grade Mens Competition G Cross asked what would happen if the club was relegated - would it struggle for players? B Hastings replied by saying that the club was taking a positive approach by striving to finish in the top three placing's for this coming season. He added further comment by saying that he did hold grave concerns with the new structure, with three of the six teams being based at Hagley Oval which worked against the demographics of growing cricket in the suburbs.
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