Getting Started 2020/21
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A guide for new international students Roskilde University Getting St A guide art for new international ed students 2020/21 1 Contents 3 Welcome to Roskilde University (RUC) Moving to Denmark 4 Guides for new international students 6 Applying for a Residence Permit/Residence Document 8 Registration in Denmark 10 Accomodation 12 Living in Denmark 14 Working in Denmark 15 Transportation Starting at RUC 17 Introduction to RUC 18 Practical Study Information 20 Practical matters when starting at RUC 23 Administration and Services 24 Facilities on Campus 25 Student Clubs and Associations 27 Contact Information and Campus Map Welcome Welcome Welcome to Roskilde University (RUC) It is our pleasure to welcome you as one of more than 500 international students who Roskilde University (RUC) receives this year. Located in beautiful green surroundings, close to the historic city of Roskilde and just around 20 minutes by train from central Copenhagen, RUC ofers an international study and learn- ing environment. 9000 students are enrolled at RUC. About 9 % of these are international students. Roskilde University is often abbreviated to RUC according to its former name: Roskilde Univer- sity Centre. Since its foundation in 1972, the university has focused on new ways of learning, by breaking with traditional educational thinking and practice to develop a unique model for educational principles. The staf at RUC is here to help you, if you have any questions about study-related or practical matters. We hope you will enjoy your studies at RUC and your experience as a student in Denmark. Wishing you all the best! RUC International Education and Mobility Updates from RUC concerning COVID-19 The information ofered in this edition of ‘Getting Started’ may not be completely up to date. It was updated early July 2020, and changes may have occurred following due to COVID-19. RUC will be continuously updating the Study Start and Coronavirus (COVID-19) webpages in order to provide you with the up-to-date information you need for joining us in the autumn semester 2020. Visit RUC’s webpages here: Coronavirus (COVID-19) update Study Start for bachelor’s students Study Start for master’s students Study Start for exchange and guest students You should also visit the relevant websites mentioned in ‘Getting Started’ for infor- mation about any changes. 3 Getting Started 2020 Guides for new international students Getting Started This handbook outlines the essential information you need to know as a new international student at RUC and when moving to Denmark. You should use it to help you plan your stay and while you settle in for your frst semester. We also ofer the following two helpful guides. RUC on the go RUC on the go: ‘RUC on the go’ is a guide about what it means to be a student at RUC. intra.ruc.dk/ruconthegoen It ofers information about RUC’s study environment, educational model, project work and much more. International students’ survival guide to life in Denmark ‘International students’ survival guide to life in Denmark’ is a compre- hensive guide about many diferent aspects of Danish student life. It is made by students. It is ofers information about the Danish aca- International students’ demic culture, social life as a student, background information about survival guide to life in Denmark: Denmark, practical things you need to do when moving to Denmark and much more. danskestuderende.com/ fleadmin/Survival_Guide_2020. pdf 4 A guide for new international students 5 Getting Started 2020 Applying for a Residence Permit/ Residence Document Nordic citizens Non-EU/EEA citizens If you are a Nordic citizen, i.e. a citizen of Finland, Iceland, Norway or If you are a non-EU/EEA citizen, you need a residence permit to study Sweden, you are free to reside, study and work in Denmark without a in Denmark. You must have a residence permit before coming to residence permit/residence document. Denmark. If you are no longer actively studying at RUC, you cannot uphold your residence permit. RUC is obliged to inform SIRI that you are no longer actively studying at the university. EU/EEA/Swiss citizens When to apply RUC completes part 1 of your online application for a study residence If you are an EU/EEA/Swiss citizen, you need an EU residence doc- permit (ST1 form), and provides you with a reference number and ument when staying in Denmark for more than three months. An EU access code. You should apply immediately after you receive this residence document is a certifcation of the rights you have as an EU information from RUC in order to receive your permit in due time. It citizen, if you meet the conditions for residence under EU rules. You may take up to 2 months to process your application from the date have the right to reside, study and work in Denmark. that SIRI receives a fully completed application. When to apply How to apply You must apply for an EU residence document within three months You apply for your residence permit via the Danish Agency for Inter- from your arrival to Denmark. However, we strongly encourage you national Recruitment and Integration (SIRI). What you need to do: to apply as soon as possible after your arrival in Denmark. It usually takes 0-30 days to process your application. 1. Create case order ID at SIRI’s website 2. Pay the fee to SIRI How to apply 3. Gather documentation You apply for your EU residence document via the Danish Agency for 4. Complete part 2 of the online application form: ST1 International Recruitment and Integration (SIRI). What you need to do: 5. Have your biometric features (facial photo and fngerprints) recorded within 14 days after submission of your application. 1. Gather documentation 2. Complete the application form: “OD1 - application for EU-resi- Please be aware of the following: dence document” 3. Book an appointment at SIRI • You must appear in person to have your biometrics features 4. Submit your application and required documents in person at recorded, e.g. at a Danish diplomatic mission or an application one of SIRI’s branch ofces centre. They may charge a fee, which can vary in price. • If you are unable to book an appointment to have your biomet- Please read the complete information on how to apply: rics recorded within the time limit of 14 days, you should inform nyidanmark.dk SIRI by e-mail of the appointed time. This way you can avoid having your application rejected. Please read the complete information on how to apply: nyidanmark.dk 66 A guide for new international students Moving to Denmark to Residence permit extensions for Your residence non-EU/EEA citizens permit can be extended for up to You can apply for an extension of your study residence permit, if you have been delayed in your studies, or if you were granted a shorter 1 year beyond the permit due to the expiry date of your passport. Your residence permit prescribed period can be extended for up to 1 year beyond the prescribed period of study. of study. When to apply You can apply for an extension up to four months before your original residence permit expires. It is crucial that you submit your application to SIRI before your origi- nal permit expires. If you apply after your original permit has expired, your application will be rejected because you will be residing illegally in Denmark. You will then have to leave the country and apply for a residence permit from your home country. It may take up to 3 months to process your application from the date that SIRI receives a fully completed application. How to apply You apply for an extension of your residence permit via SIRI. What you need to do: 1. Inform RUC that you need to apply for an extension of your res- idence permit. If you are an exchange student, send an e-mail to [email protected]. If you are taking a bachelor’s or master’s degree, send an e-mail to [email protected]. RUC com- pletes part 1 of your online application (ST3 form), and provides you with a reference number and access code. It usually takes up to a week for RUC to process your request. 2. Create case order ID at SIRI’s website 3. Pay the fee to SIRI 4. Gather documentation 5. Complete part 2 of the online application form: ST3 form 6. Have your biometric features (facial photo and fngerprints) recorded within 14 days after submission of your application. Please read the complete information on how to apply: nyidanmark.dk 77 Getting Started 2020 012345-6789 Registration in Denmark Civil registration number (CPR number) In Denmark, each person has a civil registration number, which is called a CPR number. You are required to register for a Danish CPR number. The CPR number is essential in relation to any contact with the Danish authorities and ensures that you can get free medical help, open a bank account, register at the tax authorities, use public libraries, receive salary payment and the like. If you move or relocate after you have been registered in the system, you must report this to your (new) municipality. Before leaving Denmark, you must also notify the citizen service (‘Borgerservice’) of your departure. When to apply Before you can apply for a Danish CPR number, you must have a: • residence permit (non-EU/EEA citizens) / an EU residence document (EU/EEA/Swiss citizens). Nordic citizens do not need a residence document • place to live in Denmark How to apply via International Citizen Service If you live in Copenhagen or Roskilde Municipality, you apply via the International Citizen Service at International House Copenhagen.