MINUTES OF THE 32ND ANNUAL MEETING
December 2-5, 2010 Virginia Beach Convention Center Virginia Beach, Virginia
Stephanie Hightower, USATF Chairman & President
Opening Session Closing Session Board of Directors
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
honor standards for all coaches; and the Opening Session Board’s judgment to pursue a leadership change in the organization’s CEO position. In USATF President and Chair of the Board of the context of the governance reforms and the Directors, Stephanie Hightower welcomed all strategic plan tactics that the USATF attendees to the 2010 Opening Session of the membership refined and agreed upon 30th Annual Meeting of USATF in Virginia eliminates the mystery of where USATF is Beach, at the Convention Center. headed. There should be comfort in shared goals, shared direction and managed change. The secretary, Darlene Hickman, announced that there was a quorum present to conduct President Hightower then proceeded to business. She called for a motion to approve announce and present the 2010 President’s the Minutes from 2009 Annual Meeting in Awards to: Steve Cuomo, Julie Emmons, Karen Indianapolis, IN. Krsak, Bob Latham, and Bob Weiner.
MOTION: (Emerick, PNW Assn./2nd) Approve Committee Reports were given by: Treasurer, the minutes. APPROVED. Ken Taylor; Jim Murphy, Law & Legislation Chair; American record holder, Kara Patterson, The national anthem was sung by Lt. Col. from the Foundation Update; IAAF Vice President, the US Air Force, Miss Katherine Strus. Bob Hersh, IAAF Report; Ed Koch, Organizational Services Chair with the President Hightower then introduced Jim Credentials Report, and John Blackburn, Rules Holdren, President of the Virginia Association, Preview. our host Association, to make a few remarks. Mr. Holdren then introduced and welcomed Ivan Cropper, Senior Director of Marketing and Mr. William Sessions Jr., the Mayor of Virginia Communications was introduced and discussed Beach. the 30‐year Celebration and announced the new sponsor, BMW. Our membership who died this past year was remembered. The State of the Sport was given by Mike McNees COO and interim CEO. The year in President Hightower detailed this past year’s review, described by McNees, was about the activities and changes of USATF. She charged organizational successes in the last year. The those in attendance to embrace the changes of Visa Championship Series was a success for the previous year and to recognize that more is USATF’s television partners. USATF will look coming. Because of factors like competition, to expand and improve on television high performance and the pursuit of excellence, opportunities as a revenue‐generating USATF can’t afford to settle for doing things the opportunity. The organization has selected a same old way and expect to get different new production partner for 2011 who will results. Hightower pointed to the second work collaboratively with USATF to better round of re‐tooling governance reforms to highlight the entire sport. There will be a establish the primacy of the USATF Board as revamping of the Project 30 program to make it the fiduciary agent of the organization. more straightforward and ensure that the roles Additional changes in 2010 cited by Hightower of all parties are better understood; making included the appointment of a five‐member athlete communications a top organizational ethics committee that promotes and projects priority; and the incredible success of USATF’s integrity and appropriate conduct within all St. Vincent Elite Athlete Medical Support levels of leadership; the development and Program, which provides medical assistance to implementation of a registered coaches qualified injured athletes. McNees pointed out program that maintains the highest ethical and that USATF membership now exceeds 100,000 2010 Virginia Beach, Virginia and a new USATF website is being planned. The various USATF Committees gave reports There are still challenges, McNees recognized, and the sports committees announced their and expanding revenue is one of the major championships. challenges. He said that he would work closely with the USOC on joint partnerships in the The secretary read the Savings Clause. future. The following resolutions are offered for the They announced that there would be Coffee good of the order: with the Board and Interim CEO, Mike McNees That the USATF approve the acts and on Friday and Saturday, please note them on actions of the national officers, Executive your schedule. Committee, and the Board of Directors from the previous year, and Meeting adjourned. That the standard bank resolutions be approved for opening, closing, and Respectfully Submitted, Changing signatures on bank accounts and signing notes, and Darlene E. Hickman That such resolutions be made an official USATF Secretary part of the minutes.
A motion of approval was called for. Closing Session MOTION: (Emerick/2nd). So approved. USATF President and Chair of the Board, APPROVED. Stephanie Hightower opened the session Sunday morning. President Hightower thanked all who worked hard this whole week. She thanked all who The secretary verified that a quorum was attended the Coffee with the Board and Interim present. CEO for their attendance and questions.
The Organization Services Site Selection Hightower said that the Board heard at the Subcommittee report from Ed Koch was Coffee Sessions and in conversations with accepted and approved. The 2015 site of the hundreds of you, the excitement and passion Annual Meeting will be in Houston, Texas; and and commitment to go forward into the 2011 in 2016, in Orlando, Florida. year. The trust and determination of more transparency and openness within the The 2011 Annual Meeting will take place in St. organization was reaffirmed, and the launching Louis, MO. of the search for a new CEO will begin as soon as possible. President Hightower 2012 in Daytona Beach, Florida acknowledged her appreciation for the interim 2013 in Indianapolis, Indiana CEO Mike McNees so that USATF could conduct 2014 in Anaheim, California business as usual during this time.
The Rules Report from John Blackburn was Meeting Adjourned. presented and approved. Respectfully Submitted, The Law & Legislation Report from Judge Jim Murphy was accepted and approved. Darlene E. Hickman USATF Secretary The Records Report from Justin Kuo was accepted and approved. Minutes of the 32nd Annual Meeting 2010
Technical Committee Board of Directors John Blackburn Ed Gorman ATTENDANCE David Katz Attendance: Stephanie Hightower, Jack Wickens, Dr. Evie Dennis, Elizabeth Phillips, Women’s Committee Ken Taylor, Willie Banks, Jeff Darman, Philip Sandra Farmer Patrick Dunn, Bob Hersh, Deena Kastor, Kim Haines, Anne Timmons Steve Holman, Max Siegel, Aretha Thurmond, Kim Haines, Larry James (non‐voting Counsel), Darlene Hickman (non‐voting Secretary) APPROVAL OF MINUTES MOTION (Taylor): Approve the November 17, USATF Staff: Mike McNees, Benita Fitzgerald 2010 minutes. Mosley, Norm Wain, Gina Miller, Jill Geer, All in favor. Motion Passed. Sandy Snow, Shayna Sangster
Guests: Christina Corl, Sandy Pashkin, Anne CHAIRMAN/PRESIDENT’S REPORT Timmons, Tim Baker, Mary Rosado, Holdham Brooks, Bob Weiner, Becky Oakes, Marilyn Ed Koch presented a report from the Mitchell, Edward Koch, Warren Ring, Maryanne Organizational Services Committee and Daniel, Ron Daniel, Sonja Robinson, James requested action on the National Scholastic Flanik, Lionel Leach, Vince Peters Sports Foundation (NSSF) application. This application came before the Board last year Quorum was present. Stephanie Hightower and was tabled. The committee decided to opened the meeting at 10:06am (EST). resurrect an old membership category that would be a better fit for NSSF. In the interest of all membership parties and to allow enough IAAF CANDIDATE PRESENTATIONS time for the changes to go through the Law & Legislation Committee (L&L), the Nominees from each committee gave a short Organizational Services Committee presentation to the Board on why they should recommends tabling the membership be selected for the IAAF committee position. application for an additional year. In 2011 the Hersh asked everyone to submit a CV no later committee will come to the Board with a final st than Dec. 31 . The information will be decision. distributed to the Board in January and selections made at the February Board Koch also voiced concerns over the condensed meeting. schedule in regards to the 2012 elections. The Organizational Services Committee suggests The following individuals presented: that the Board support the creation of a central committee voting system for 2012, which will Cross Country Committee require a breakout room be devoted to Glenn Latimer elections for the three full days of the Annual Bill Roe Meeting. This will require committees and councils to use this room for their primary Masters Committee elections. The committee will propose Rex Harvey legislation to the L&L Committee next year to Don Lein enact such a process.
Race Walk Committee Tim Baker gave a report from the Law & Bob Bowman Legislation Committee. There is one Gary Westerfield 2010 Virginia Beach, Virginia substantive amendment which consisted of a USATF to understand the company’s assets and re‐creation of the affiliated organizational what they are worth. membership. The other changes were grammatical. Banks gave a status report on the Metropolitan Association. USATF has set out a plan for MOTION (Dennis): Adopt the report of the L&L improvement of the Association. The committee, dated December 5, 2010. Metropolitan’s accredit‐tation as a USATF All in favor. Motion Passed. association will be conditional on their ability to meet each of the deadlines included in the plan for improvement. James noted that TREASURER REPORT USATF needs to formulate an exit strategy and The Budget Committee met on Friday to make legal consequences. Wain was tasked to the recommended cuts for the 2011 budget. follow‐up on this issue. Taylor distributed a memo with the recommended budget changes and asked for CEO REPORT approval from the Board. Some of the major changes included the Project The staff is currently working to ensure there 30 funding being administered directly by Nike are enough Visa Championship Series meets to to the selected athletes. The original budget satisfy the agreement with Visa. An agreement assumed that these funds would flow through has been made with Global Athletics to add USATF to the athletes. Another major change Adidas and Reebok Boston as part of the Visa included funding for athletes that fall below Championship Series. The staff is still working Tiers 1‐3 supported in the USOC Performance to secure a fourth outdoor meet. Pool Funding. Providing this funding resulted in reduced funding to other programs. McNees met with Teddy McCook and Amadaeo Francis to discuss the Pan AM Junior meet. The MOTION (Taylor): Adopt the 2011 budget. meet will be held in Miramar, Florida in July. In All in favor. Motion Passed. all, McNees feels good about how everything is coming together.
ACTIVE ISSUES/UPDATES The Business Development Committee spent OLD/NEW BUSINESS the Annual meeting looking at current sponsorships and future opportunities. The Youth Report committee looked at ways to strengthen how Lionel Leach reported on the advancements of USATF pitches to sponsors and how to the Youth Committee throughout 2010. They diversify sponsorship sources. They discussed have made several advancements to the Junior the TV and production strategy and reviewed Olympics and Youth Outdoor Championships, the newly updated USATF website. It was which resulted in additional revenue for the noted that the website update is only in phase LOC and an increase in the cost of the bid 1. Hightower requested an update and package. They added webcasts for both events, timeline for phase 2 at the next Board meeting. increased the amount of athletes and clubs and added on an indoor championships. Siegel updated the group on the new partnership with Rod Davis of Davis Sports and Leach also brought a few concerns to the Board Entertainment. Davis is a sponsorship pursuit regarding the Youth Athlete of the Year award. expert who has a history of working with He asked for recommendations on how to National Governing Bodies. He will work with recognize some deserving athletes for their athletic contributions in 2010. Leach also Minutes of the 32nd Annual Meeting 2010 discussed an issue with a coach violating MOTION (Taylor): Adopt the 2011 budget. eligibility rules for the Youth Outdoor All in favor. Motion Passed. Championships in 2009. The Youth Committee would like to suspend the coach from MOTION: (Darman): Motion to accept the slate. membership to USATF for two years. McNees All in favor. Motion Passed. will review the information and come to the Board with a formal recommendation. MOTION (Hightower): Move into executive session to discuss the current litigation. Disabled Athletes All in favor. Motion Passed. The Disabled athletes committee would like to apply the Challenge Grants monies that went Respectfully submitted by; unused from last year to encourage associations to include disabled athletes in Shayna Sangster their competitions for 2011. They will submit USATF Executive Office Coordinator a proposal to be reviewed by the Board for inception. There have been informal conversations with the USOC to take a larger role with the Paralympic movement. Wickens discussed formalizing these conversations to see if we have the resources to take on Paralympic responsibilities.
Nominating and Governance
The Nominating and Governance Committee met earlier this week to ratify Steve Miller, Deena Kastor, Dr. Evie Dennis, Willie Banks and Kim Haines to a new four year slate. They were ratified and approved for the next four years.
MOTION: (Darman): Motion to accept the slate. All in favor. Motion Passed.
MOTION (Hightower): Move into executive session to discuss the current litigation. All in favor. Motion Passed.
The meeting moved into executive session at 2:30pm (EST).
SUMMARY OF MOTIONS MOTION (Taylor): Approve the November 17, 2010 minutes. All in favor. Motion Passed.
MOTION (Dennis): Adopt the report of the L&L committee, dated December 5, 2010. All in favor. Motion Passed.
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
HIGH PERFORMANCE Men’s Track & Field Women’s Track & Field Race Walking
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
Pan Am Jrs Men’s Track & Field Executive Head Coach Committee Head Manager Event Manager Friday, December 3 2 Asst. Coaches
Chairman John Chaplin introduced those in World Indoors attendance, Ed Gorman (Vice Chair), Alan Head Coach Kolling (Law & Legislation), Jim Grogan Head Manager (Standards), John Moon (coach), Bob Bowman Event Manager (Race Walking), Orin Richburg (coach), Tracy 3 Asst. Coaches Sundlun {by phone}, Byron Turner (coach), Joe Gentry (Officials), Cliff Mackenzie (coach), Tim World Jrs. Baker (Juniors), and Jeff Hartwig (AAC). He Head Coach then introduced Linda Lanker as the new Head Manager committee secretary. Event Manager 3 Asst. Coaches Minutes from the 31st Annual Meeting were approved. NACAC U23 Head Coach Standards Chair Jim Grogan proposed the Head Manager standards for the upcoming championship Event Manager meets including the juniors, and they were 3 Asst. Coaches distributed and approved by acclamation. Joe Gentry gave the Officials Committee report. Names of those selected were not announced at He stated that the applications for official the General Meeting because of the vetting certification for the upcoming Olympic year process. Those selected will be notified when should increase. that process has been finalized and approved.
John Chaplin discussed the staff selection of Respectfully submitted, coaches and managers for the upcoming 2011 and 2012 "Big Three" meets. He explained that Linda Lanker under the new procedures, the 22 member MTF Secretary Selection Committee was limited to making recommendations for positions, and a new selection committee that included two National Office staff now made the final selections, Men’s Track and Field General subject to Board and USOC approval. The chair Session felt that what had occurred in the selection process was unacceptable. After a lengthy General session ‐ December discussion, a motion was made to pass a vote of 3 “no confidence” for the three USATF staff members for their involvement. (See attached Men’s Chairman, John Chaplin addressed the resolution.) The motion passed by acclamation. session by first introducing Coach Linda Lanker as the new secretary of men’s track and field. AAC members Jon Drummond, Dexter McCloud, and Allen Johnson then arrived to participate in Minutes from the 31st Annual Meeting were staff selections for non Big Three teams for approved. 2011 and 2012. These were:
2010 Virginia Beach, Virginia
The chair then discussed the upcoming outdoor attached and was distributed to all in nationals held in Eugene this June. NBC will be attendance. covering the meet as well as cable. He explained the rounds and qualifying Joe Gentry then provided the officials report procedures for the 1500 and the steeple. He (attached). He also stated that applications for made mention of the adjustment in the 100 official certification should increase with the meters standard and the A standard upcoming Olympic year. Joe was pleased with qualification for IAAF meets. the increase in certified officials in 2010.
Duffy Mahoney brought up a recommendation The general meeting then adjourned. by the Training Center to help out Olympic qualifiers more substantially. He also shared Respectfully submitted, that with the expense of so many Jr. meets there is concern that many juniors are not Linda Lanker moving up to the senior ranks as rapidly as he MTF Secretary would like to see.
The chair stated that the rules on the selection committee for IAAF team staffs have changed. Women’s Track & Field New selections will have to be vetted. He Executive Committee explained how the selections were made. The names of those selected were not announced because of the vetting process. John asked if Thursday, December 2, 2010 there were any questions. There were none. The chair then shared an overview of all the Attendees: Apryl Hamilton, Ann Timmons, away meets our athletes will be competing in Wendy Truvillion, Hyleas Fountain, Tiombi through 2012. They are: Hurd, Marsha Horan, Sharieffa Barksdale, Sandra Patrick, Shirley Connor, Cynthia Young, 2011 Pan Am. Jr’ s location TBD Brandy Coppin, Monique White, Rita Somerlot, 2011 NACAC U23 location TBD Megan Watson, Julia Emmons, Harold Martin, 2012 World Indoors ‐ Istanbul Turkey Sue Humphrey, LaTanya Sheffield 2012 World Jr. Championships Chair, Sue Humphrey, gave a report on the events of the year. One aspect of Project 30 The chair announced that the upcoming indoor was to adjust Olympic Trails schedule to better nationals in Albuquerque, New Mexico, will accommodate the competitive schedule for have better accommodations for those athletes; however; it was found that only five attending, better seating and more available (5) athletes had overlapping issues. housing. The local hotels are very close to the Additionally, adjusting the 2012 schedule to arena and USATF has the option of having the just five (5) days had no marketing benefit for event in Albuquerque every year if we so neither USATF nor the hosting association in choose. The chair asked for feedback from the Eugene, Oregon. During the meeting in Des group if they would like during non‐IAAF Moines, the schedule was reviewed and Championship years to replace existing events concluded to return to original schedule of four with the 300m, 600m, and 1,000m, 2 mile. The (4) days of competition with a two‐day break straw vote was unanimous and all thought it and conclude with four (4) more days of was a good idea. The planned timing for this competition. Live TV windows will be in place would be in 2013. on both weekends of competition. Athletes are encouraged to provide feedback in order for Jim Grogan clarified 2011 standards for the host city to make accommodation needs. The Juniors and the Seniors. The list of standards is Junior National competition schedule has not Minutes of the 32nd Annual Meeting 2010 been confirmed. The IAAF timeline is TBA. Motion was approved. Rose Monday motioned World Junior Championship will be held on July for candidates to give a brief presentation at 10‐15 in Barcelona, Spain. General Meeting and Women’s Track and Field Indoor Nationals will be held in Albuquerque, provide Board of Directors with candidates New Mexico. Hyleas Fountain reported that based on ranking order. The motion was the sand in the long jump pit was too coarse withdrawn. and the runway was too fast which impeded athletic competition. She added that funding Selection of Staffs for 2011 for qualified athletes did not cover competitive Attendees for Executive Voting expenses for indoor and outdoor nationals. As Tiombe Hurd, Sharieffa Barksdale, Sandra an example, athletes that had competitive days Patrick, Wendy Truvillion, Marsha Horan, at the beginning and end of competition week Monique White, Ann Timmons, Rita Somerlot, suffered hardship. Fees for coaching passes Rose Monday, Julia Emmons, Lefty Martin, should reflect their athletes’ competitive Megan Thomas, Moushaumi Robinson, Hyleas schedule and should not be required to Fountain, Sue Humphrey, LaTanya Sheffield purchase entire week. Fountain also raised the issue that athletes arrive to competition two Coaches selected for World Championship days prior to competition and requested were notified last week. Their acceptances are funding to accommodate expenses for qualified being processed. The coaching team consists of athletes. the following:
Humphrey reported that the USOC approved Women’s only about one half of USATF funding proposal Connie Price Smith ‐ Head Coach which represents the same amount that was Diane Wholly ‐ Head Manager received in 2010. It was recommended that Danny Williams ‐ Sprints/Hurdles athletes attend the High Performance meeting Ramona Pagel ‐ Throws at the Annual meeting on December 2, 2010 to Dee Quarles ‐ Jump discuss Olympic Trial budget concerns. She Terrance Mahon – Distance will pass this request to the athlete support committee. Men’s Vin Lannana ‐ Head Coach Review of Year Ken Brauman ‐ Head Manager IAAF rep election – The process to elect an Thompson Johnson ‐ Sprint/Hurdles IAAF representative is as follows: the Women’s Lance Deal ‐ Throws Committee forwards their recommendations to Mario Santiago ‐ Jumps Board of Directors. The Board of Directors will Robert Gary ‐ Distance select candidates. There can be multiple recommendations with a maximum of three Prior to team selection process, Barksdale (3). The nominee has an opportunity provide a recommended that coaching staff candidates brief presentation to the Board of Directors provide a photo attached to their application to and constituents on Sunday at 11:00 AM. The better assist the Women’s Executive Board will conduct a screening process to Committee and help identify the candidates in secure qualifications of candidates. Stephanie the voting process. Additionally, Humphrey Hightower, Sandra Patrick, and Ann Timmons motioned to fill alternate position with next submitted their interest for election. highest voting candidate within the same Candidates will also be allowed to provide a event. Second by Barksdale. brief presentation at Women’s T&F General Meeting. Rita Somerlot motioned to submit the Five Nations Match‐January 2011‐Glasgow, three mentioned candidates to Board of Scotland Directors. Monique White seconded motion. 2010 Virginia Beach, Virginia
Head Coach – Sue Humphrey ‐ Harold World Indoor Championships‐March 9‐ “Lefty” Martin (Alternate) 11‐Istanbul, Turkey Pan Am Junior Championships‐tent July 22‐ 1 Head Coach – Nominees: Rahn 24‐Miramar, FL Sheffield Bonnie Edmondson Head Coach VOTED: Rahn Sheffield/Sprints Nominees: Robyne Johnson/Sprints Jumps, 3 Asst Coaches Nominees: Beth Sullivan/Distance, Bonnie Edmonson/Throws, Carol McLatchie/ Monica Gary Sprints/Jump Distance Lisa Olsen, Pam Spencer/Jumps VOTED Beth Sullivan VOTED: Bonnie Edmonson, Carol McLatchie, Pam Spencer 2 Asst Coaches Nominees: 1 Head Manager Easter Gabriel/Sprints Dana Nominees–Kim Duyst, Boone/Jumps; Mike Judge/Throws Monica VOTED: Kim Duyst Gary, Robyn Johnson 1 Event Manager VOTED: Easter Gabriel, Dana Boone Nominee: Kim Dismuke (Robyne Johnson (Alternate) VOTED: Kim Dismuke
Head Manager Nominees: Martha World Junior Championships‐TBD Watson/Sprints Monica Gary/Jumps Barcelona VOTED Monica Gary 1 Head Coach Nominee: 1 Event Manager Nominees: Martha Wendy Truvillion Watson, Richie Mercado, Tamara Ards, Leon Voted: Wendy Pullen, John Green Truvillion/Sprints VOTED: John Green 3 Asst Coaches Nominees: Monica Gary/Sprints/Hurdles/Jumps – DecaNations, Dates TBD, Nice, France Michelle Curcio/throws, Megan 1 Head Coach Nominees: Carrie Thomas/Distance, Apryl Hampton/Multis Lane/Throws, Francesca Green, Robyn Johnson VOTED: Megan Thomas, Michelle VOTED: Carrie Lane 2011 – Robyne Curcio, Apryl Hampton Johnson ‐ 2012 1 Head Manager: Nominee: Carla Coffey Thorpe Cup‐Dates TBD‐USA site VOTED: Carla Coffey 1 Head Coach – Lori Sheppard, 1 Event Manager: Nashville, TN Nominee: Marsha Horan, Cedric Walker 1 Asst Coach – Kim Dismuke, Phoenix, VOTED: Marsha Horan AZ NACAC under 23‐TBD World University Games‐August 17‐22‐ 1 Head Coach Nominees: Shenzhen, China (if team participates) Kathleen Raske, Monica Gary 1 Head Coach VOTED: Kathleen Raske 3 Asst Coaches 3 Asst Coaches Nominees: Lissa 1 Head Manager Olsen/Jumps, Jennifer Potter/ Distance, John Frazier/Throws Scott Slade/Distance Selection of Staffs for 2012 VOTED: Lissa Olsen, John Frazier, Scott Slade Five Nations Match‐January 2012‐Glascow 1 Head Manager 1 Head Coach Sue Humphrey /Rose Nominee: Francesca Green Monday (Alternate) VOTED: Francesca Green Minutes of the 32nd Annual Meeting 2010
1 Event Manager The USA team staff selection for the Big 3 Nominee: Danielle Siebert Teams requires a criteria structure. VOTED: Danielle Siebert Recommended staff are submitted to the Competition Committee of the Board, then to Thorpe Cup‐Dates TBD‐Germany the Board of Directors and finally to the 1 Head Coach Olympic Committee for approval. World 1 Asst Coach Championship staff has been approved. Nominees for Pan Am and Olympic Games staff DecaNations‐Dates TBD‐France will be announced and Manager staff criteria 1 Head Coach‐Robyne Johnson will be coming soon. Women’s Track and Field Committee will recommend the following Meeting Adjourned 11:50 AM candidates: Stephanie Hightower, Ann Timmons, and Sandra Farmer Patrick to the Board of Directors for consideration to serve as the Women’s IAAF rep. Women’s Track & Field General Committee Sue Humphrey reported that the Junior Pan Am Games does not prove to be a feeder system for the big three meets (OG, WC, Pan Am). Friday, December 3 Therefore, a portion of funds allotted for Jr. Pan Am team were redirected to the development Review of Year elite athlete’s programs in the High Performance/Development group. This will The Indoor Championships in Albuquerque, result in a smaller Junior Pan Am team. Strict NM was success overall; however, there were a qualification standards will apply for Junior few exceptions. Athletes complained that the Pan Am team. Basically, a junior athlete will long jump runway was too fast and sand too need to meet the current World Junior coarse. Prior to the women’s pole vault Championships standard to be selected for the competition, their poles were mistakenly taken USA Junior Pan Am team. A portion of the to the airport along with the men’s. Luckily, Mountain Ultra Trail and Race Walking USATF they were recovered before the competition budgets were also reduced to accommodate began. reduced funding.
The Olympic Trials time schedule and process Review of 2010 USA Teams is being reviewed. Project 30 reported that 5 Nations; Glasgow, Scotland; Lefty Martin many athletes were at a disadvantage due to Overall US team earned four (4) first places. the competitive schedule. However, a closer The women’s team performed well. The men analysis found that the only five athletes were struggled slightly which resulted in the US negatively impacted. The schedule will remain losing the meet and placing 2nd. four days of competition, 2 days rest, and conclude with four more days of competition. NACAC Cross Country Championships;
Trinidad & Tobago; Francie Larrieu Smith During the Olympic Trials, the hammer throw Senior men and women won overall. Junior will be highlighted by Nike in Portland, OR. It men and women were 2nd overall. will be called “Hammer Time”. MC Hammer will make an appearance. Top finishers will be IAAF World Indoor Championships; presented their awards on the following day at Doha, Qatar; Ramona Pagel & Diane Wholey opening ceremony in Eugene. Highest medal count since World
Championships held in Birmingham. Both men and women staff was great and worked well as 2010 Virginia Beach, Virginia a unit. The pool managers did a great job. Facility was magnificent. Local organizing committee was very accommodating. IAAF World Cross Country; Coaches Education – Dave Schrock Bydgoszcz, Poland; Mary Shea & Patty Ley Coaches Education is rewriting the curriculum No representative to reports results. for Level I. The curriculum will allow coaches certification instead of a certificate of NACAC Under 23 Championships; Miramar, completion. Approximately 2,500 participated FL; Stanley Redwine & Julie McKinney in Coaches Education in 2010. Completion of all certification will take 2‐3 years. All current The team of coaches was great team. The certifications will remain valid. athletes accumulated 74 medals despite the hot weather. The inaugural Youth Level II course was successful. It was held after Junior Olympics IAAF World Junior Championships; Moncton, Championships in Sacramento, CA. In 2011, it Canada; Karen Dennis & Rita Somerlot will be held after Junior Olympic Rita Somerlot reported it was a tough trip due Championships once again on July 31 ‐ August to the extremely hot weather. The rooms had 4. There will be event specific courses on July no air conditioning; which led them to 10‐16 in the Atlanta area. purchase eighty‐seven (87) fans to accommodate the athletes and staff in their Troy Engle served as interim chair and was room. The food was undesirable. The athletes voted to complete the quadrennial term. Dr. Joe preferred to order pizza. The facility was state Vigil has focused on aligning Level III of the art; however, logistically the warm up educational curriculum with IAAF standards. track was inconvenient for athletes. The For more information contact Carolyn Claude. team consisted of collegiate athletes. Though they were tired after a long collegiate season Development ‐ Rita Somerlot they were still able to win the meet. There The members of the Development Committee were not as many medals as in the past. Several have been streamlined to create a more college coaches from the United States efficient group that serves “A” and “B” standard attended the meet. The meet was a challenge athletes. The group has focused on creating for an inexperienced coaching staff to manage competitive opportunities for the athletes. A because they had to supervise the athletes meet for throwers was organized in Tucson, more closely. Arizona and Occidental College hosted a meet for distance runners. Robert Chapman was Thorpe Cup, Germany; hired to assist in creating a consistent science Rick McGuire & Lyndsey Malone. component that included on‐site evaluations For the first time ever, the men’s team lost and and follow up. Functional Movement Screening the women won. (FMS) was introduced to provide data to athletes and coaches for improved IAAF Continental Cup; Split, Croatia; Amy performance and injury prevention. Summits Deem & Beth Sullivan and workshop were offered for javelin No representative to reports results. throwers at the Chula Vista Training Center.
Committee Reports Ralph Mann conducted the traditionally Associations: Lefty Martin – No report successful sprints and hurdle workshop in Las Athletes Advisory Vegas, NV. Jon Drummond – No report Coaches Advisory High Performance ‐ Sue Humphrey Ralph Lindeman ‐ No report Minutes of the 32nd Annual Meeting 2010
Sue was named High Performance (HP) Chair. Continental Cup was a successful experiment However, this position mainly coordinates the this year. Hersh advocated for meet because it meetings of the HP Executive Committee. provided financial resource opportunity for Benita Fitzgerald Mosley still runs the HP athletes. It was regarded as a successful event programs out of the National Office as Chief of by meet operations and athletes. It is proposed Sport Performance. This comprehensive to repeat the meet in 2014. World component is intended to supplement qualified Championship will be held Beijing in 2015. elite athletes that are pursuing medal performances. For more information regarding Records report: Chaunté Howard‐Lowe has high performance resources please refer to amazing record performances this season. www.usatfhighperformance.org. The HP Three of the four records have not been workshops are designed to assist in applying accepted by IAAF yet. Germany and Des Moines science to performance. Athletes funding is records have been approved. On site doping based on a tier system. Tier I recipients are control is required within 24 hours. Athletes athletes that are ranked top 10 in the world or should contact Melissa Beasley as soon as medalist in WC/OG. They will receive all possible in order to obtain documentation of benefits available. Tier II recipients are athletes the date and time of test attempt. that finished top 8 in major competition (WC/OG) or ranked top 20 on world list. Tier Law & Legislation – Sandra Farmer Patrick III recipients are mainly immediate post Quarterly newsletter will be used. Since this collegiate athletes that meet the “A” standard. was a Rules year, the only L&L material Their stipend is based on performance. Please addressed was basic verbal clean up from last see website for detailed information. USOC year’s package. approved additional funding; however, it was $1.5 million less than what USATF proposed. Rules – Bert Lyle, Monique White The actual funding amount was the same as Monique White reported that an addendum to last year. pole vault rule #52 submitted by Sue Humphrey was rejected by rules committee. Juniors Nationals – Wendy Truvillion They argued that the proposed option follows Megan Thomas Watson – Wonderful turnout in the NCAA rules not the IAAF and accepting it Des Moines Championship. 25 heptathletes would possibly void any records set during the participated in championship. Event continues competition. Rules representative to increase. We are looking for hosts of this recommended that Sue join the meeting to meet in Olympic Trials years since it’s difficult explain potential circumstance that would to have them with the Trials given the entry warrant special consideration. Once Sue heard dates for the World Junior Championships. that any records would be voided, she withdrew her submission. She had submitted IAAF/Records – Bob Hersh this change based upon request of some elite Council approved Daegu schedule (late vaulters. Athletes were highly encouraged to August). It will be online soon. The 2012 submit their opinion to rules committee. Olympic standard will be released in April. The Olympic Games will have a 15 to 18 month Standards – Marsha Horan qualifying period for selected events. World Marsh Horan presented the senior women’s Championship in Daegu has a wonderful outdoor proposed standard for 2011. The facility. The Olympic Park and Village are near proposed participant field is to consist of 24 in in proximity to accommodate athletes. World (800m, 1500m & 400h), 32 in sprint events, Indoor Championship will be held in March and 1 flight of 16 in field events. Athletes with 2012 in Istanbul, Turkey. In order to the “B” standard will fill the field as needed. accommodate schedule there will be no Qualification marks starting October 1, 2010 qualifying round for pole vault schedule. 2010 Virginia Beach, Virginia will be accepted. IAAF will distribute World New Business Champ standards soon. Announcements The senior women indoor standards were also Women’s Track and Field is honored to present submitted for approval. The field size will Chaunté Lowe and Debbie Dunn with the C.C. consist of 24 running participants and 8 in the Jackson Award. Connie Smith Price is the field events. The mile will be contested instead recipient of the Joseph Robichaux Award. They of the 1500m. There will be only one section of will be recognized at the Breakfast Buffet on the 3000m. In the instance that field size Saturday, December 4, 2010 at 8:00 AM. requires adjustments, the sports committee chair has 45 days prior to competition to make Meeting Adjourned 6:50 pm selections within the submitted entries. Typos appeared in the submitted proposed standards. Ann Timmons motion to accept the senior indoor standard after corrections. Brandy Race Walk Executive Coppin seconded. Motion was approved. Diane Committee Meeting Wholly motioned to accept senior outdoor standard after corrections. Rita Somerlot seconded. Motion approved. Thursday, Dec. 2, 2010
The concern to accept hand‐time versus Present: Vince Peters, Chair; Ginger Mulanax, electronic time was discussed. Sprint events Secretary; Steve Vaitones, Vice Chair; Jo such as 400m and under will require electronic Burrows, Treasurer; At‐Large – Bill Pollinger, times. Danny Williams motioned to eliminate Ray Funkhouser, Gary Westerfield; Athletes hand time as an acceptable qualification mark representative, Dave McGovern; additional for the 400m events and under. Rita Somerlot members – Chris Rael and Bob Bowman (IAAF) seconded. Motion Approved. Danny motioned Walking Committee. Several other guests to accept Junior Standards. Megan Watson interested in race walking observed the seconded. Motion Approved. meeting.
USOC Report – Humphrey reported that A quorum was present. Minutes of the USATF did not receive the entire funding previous meeting were accepted. requested of the USOC. Funding from the USOC will approximately equal the 2010 money. Reports of the officers were presented: There is a rule book being develop for all Chair: Vince presented his written report volunteers and constituents to provide more which outlined the successes and challenges of clarity of structure, operation and volunteer promoting our sport. He hit important roles in USATF as a nonprofit organization. highlights; such as Trevor Barron’s outstanding Officials – Humphrey reported that the performances, masters’ records, and the officials committee maintains a report on rejection of many of our development applicant statistics based on gender, ethnicity proposals by the USATF Board of Directors. and number of applications. There were 6,912 USATF registrants. It compiled of 1,800 Vice‐Chair: Steve reported he serves to women and 5,000 men. 645 women and 2,100 support the chair and work on projects men applied to increase their status category to assigned to him by the Chair. We were National and Masters levels. Asian and reminded that we had already passed American Indian continue to have low standards last year and that there was not need applicant numbers. to change them. He also reported that the US‐ Canada Dual meet would be August, 2011 in Minutes of the 32nd Annual Meeting 2010
Boston. More information would be available accepted. Staff Selection Subcommittee later. members were Maria Michta, Ray Sharp, Dave McGovern, Maryanne Daniel. Vince Peters Secretary: Ginger reported on Associations functions as a non‐voting chairman of the staff who had issues with their credentials and that selection subcommittee. Chair reported that they had until 12:00 p.m. Friday to clear up any our committee needs more women applying problems. for staff positions.
Treasurer: Jo presented a Financial Statement Officials Selection: The Officials Selection for 2010. Approximately $9000 remains and Subcommittee met by conference call on will be spent by the end of the year. Some Monday, Nov 8. the Subcommittee selected RW items, such as the Grand Prix Bonus Money and officials for the NAIA Indoor and Outdoor the World Cup Prize Money, have not yet been Championships, the 50K Pan American Team distributed. In the case of the World Cup Prize Trials, the 10/20Km Pan American Team Trials Money, Vince is to check on why such a delay in and recommended RW officials to the National awarding the amounts. Another issue is that Officials Committee for the USATF Indoor and officials and others who have expenses that our Outdoor Championships. All officials selected committee would reimburse fail to turn in by the Race Walk Committee have been receipts. Jo concluded with the reminder that notified of their selection. Those officials anyone who currently had outstanding receipts selected for the Indoor and Outdoor for 2010 needed to turn them in to her by Championship will be announced by the December 31. National Officials Committee at the convention. There will be need for additional officials at the The following Subcommittees activities were Indoor USATF National. reported:
Site Selection: Meeting will be 8:00 a.m. in the Other committee subcommittee reports: Tower Board room Friday morning. The 50K Rules: Chair reported that the rules changes Pan American Team Trials has already been would be discussed in open committee. awarded to Tustin, CA for January 23, 2011. Two places are bidding on the 2011 10/20Km Law and Legislation: Ray Funkhouser Pan American Team Trials – Surprise, AZ and reported the Law and Legislation packet was Coconut Creek, FL. All other National out and would be available at the opening Championships have only a single bidder and session. will be announced at the meeting. IAAF Judges: Gary reported that there will be Staff Selection: The 2011 Staff Selection a Level II evaluation in 2011 at an unknown subcommittee met by conference call place and time. It is expected that the US will November 10. The following staff was selected. lose some Level II judges. For the US‐Canada Junior: Manager – Tish Hanna, Ozark; Coach – Tom Menendez, Maine. Unfinished Business: Vince reviewed the For the Pan American Cup: Richard Roberts, Annual Meeting agenda and reminded Manager; Ed Richardson, Junior Coach. Due to committee of the Site Selection presentation on a lack of necessary information, The Head Friday morning and proposed RW Committee Coach position was not filled during the By‐law amendments will follow the High conference call. The chair was given the Performance Planning Report on Friday. instructions to review the applicants and report back to the executive committee with a New Business: Standards will stay the same recommended Head Coach. The chair’s as previously announced. Currently recommendation of Jolene Moore was participation and results do not indicate any 2010 Virginia Beach, Virginia need to change them. Ron Daniel reported to the executive committee that the National Race Walk Officials Committee has accepted the criteria General Session for the Lori Maynard Award. The Race Walk Committee may submit 5 nominees to the December 3, 2010 Officials’ Award Committee who will make the final selection. Meeting was called to order by the Chair. Sign in sheet indicated a quorum was present to General discussion occurred concerning the conduct business. lack of participation by our athletes in the IAAF Challenge meets. Also discussed was the Chair, Vince Peters, presented his annual preference of our athletes to compete in meets report. He highlighted achievements of our that satisfy their personal goals instead of athletes. Vince focused on the achievements of competing on a U. S. Team race. Ron Daniel, our young world class athletes like Trevor IAAF judge and RW Officials Rep, stated that Barron with 5 individual records pending. He our best US athletes need to attend our Pan Am highlighted to struggle we face in the Cup/Americas Cup to show appreciation to development of Olympic medalists in Race USATF for funding our International Teams. Walking pointing out we lack a development The U.S. has a great chance of scoring as a pipeline. He emphasized we that our Team if they send the best team. Gary development programs in 2010 attacked this proposed that anyone who races in a Trials lack of pipeline by reaching collegiate NAIA race and accepts prize money must participate walkers, providing better training for our in the World Cup or Pan American Cup or they junior class, continuing identification of must forfeit the prize money. A waiver would athletes we can attract to race walking, have to be put on the race application stating supporting the development of youth walkers, this. Proposal tabled until Bill Pollinger can and funding a elite development opportunities. develop proper wording. Gary made motion He concluded with the statement that “The for chair to appoint a subcommittee to develop Race Walk Committee believes it can make language to cover the issue. Motion seconded significant gains with as little as $40,000 per by Bill and passed. Chair appointed the year over the next three year period.” And he following committee: Bill Pollinger, Gary reminds USATF that with a medal from our Westerfield, Ray Funkhouser, Dave McGovern. race walkers the goal of 30 medals in 2012 will Discussion on the topic continued with the be virtually impossible to obtain. additional comments: Bill is to get input from others in the development of the proposal and Vice Chair, Steve Vaitones, reports that the US‐ the possibility of awarding stipends instead of Canada dual meet will be in Boston over the prize money to encourage participation. Gary August 13‐14 weekend. Steve handles proposed that the subcommittee consider statistics for our committee and other assigned adding support for athletes to participate in the duties at the chair’s pleasure. IAAF Challenge meets. Secretary, Ginger Mulanax, told the committee Motion made to adjourn and move transition that at the 2011 Annual Meeting there would into Dave McGovern’s PowerPoint on his be not printed reports. All reports will be Coaching Trip to Leeds, England. posted in the Annual Meeting document library before the meeting if they are available or will Respectfully submitted, be posted during the meeting as they are given. Ginger Mulanax, Secretary She reported that Dan Pierce will be taking the Race Walk Committee representative position to Organizational Services.
Minutes of the 32nd Annual Meeting 2010
Treasurer, Jo Burrows presented the 2010 Rules discussion was halted for a report financial statement for the committee to date. from Bob Hersh, IAAF Vice President. Any money remaining will be spent by end of Bob Hersh – Vice President on IAAF ‐ He 2010, Bruce asked about our $50,000 grant; reported the IAAF Council meeting took place a Vince reported the RW Committee did not get couple of weeks ago. He provided an grant money. Vince explained the USATF explanation about a rumor that a discussion Board of Directors felt our programs were not paper affecting RW had been presented. He sufficiently unique to quality for development. stated nothing of that type was discussed at the Jo request that if anyone has any outstanding Council Meeting. He proudly reported two of reimbursements to send the receipts to her judges made Level III – Gary Westerfield and quickly. Jo also requests a final roster of Maryanne Daniel Additional discussion persons who went on international concerned stopping athletes in the World Cup competitions so she can verify reimburse‐ in Chihuahua who had been lapped. He ments. reported the IAAF will continue to doing this with the proviso that athletes stopped will be Subcommittee Reports given a finish place for team scoring, not listed Rules – Dan Pierce Item 16 – proposal to as DNF. Chihuahua was an experiment that change the Indoor National distance for men worked will and will be continued. Hersh from 5000m to 3000m. Discussion about why explained that being lapped was not the the change. Dan reported that having the men criteria used to stop an athlete, but if his and women walking the same distance would projected finish time was after a set time limit. allow our men race walkers to get reimbursement. Currently USATF says that Item 32 was brought up. Dan explained that athletes must qualify at race distance at the the proposal was no recommended for passage Indoor Championship to get support. Vince and there was no reason to discuss. said that the Race Walk Committee could hold an Indoor 5000m Championship if they Item 30 – This item corrects a mistake in the wished; although the executive committee 2010 Rule Book. Recommended for passage as voted not to this year because of the early Pan a housekeeping item. No discussion. American Team Trials schedule. Motion made to support Item 16, seconded and passed by Item 17‐3b ‐ Elliott Denman brought up item. unanimous voice vote. Steve explained that if we wanted to insure that race walking continued being on the meet Item 23 – Dan reported this item will probably schedule, we need 1) to be sure athletes be changed slightly in final version. He participate and 2) to allow the meet explained that the appeal process is supposed management at the Club Championship to have to be appeal of the process used to make some flexibility of distance. Motion made to determination. Discussion centered the amend 17‐3b to read, “The Race Walk distance process being established. Dan explained the to be set in consultation with the Race Walk person making the appeal would be Chair.” The suggested change allows for that responsible to provide any information. He flexibility, yet maintains race walking as an further explained that this rule change is event. Mike Roth reminded Committee that we attempting to clamp down of Jury of Appeal need to send our athletes and if we do not decisions. Discussion about the use of video to support the meet, we don’t deserve inclusion. support appeals. Bruce Leasure made motion Each association was encouraged to send at to approve if final version puts more impetus least one athlete in each event. Becky Klein on the person appealing to provide information reported that overall attendance at meet was based on judgment error. Seconded and miserable. Motion made to approve as approved. amended, seconded. Voice vote approved unanimously. 2010 Virginia Beach, Virginia
Item 75 – Item was submitted on the behalf of athlete would show up to a race walk and ask Ron Daniel. The first sentence adds chief judge for an accommodation, we would have to reject will judge whole race as well as be able to use the request if the accommodation would result the special power during the last 100 meter. in changing our basic rules of competition. Also and. accommodations need to be The committee first divided issue into two requested prior to meet. It is the athlete’s parts to discuss. Discussion centered on responsibility to ask for accommodation. logistics and issues of having a chief judge who Paralympics has current control over Athletes would be judging, instead of acting in only a for the Disabled team selection. The Athletes supervisory position. In the discussion about for the Disabled Committee is trying to seek how the last 100 meters would be handled, Bill approval from our board for team selection to Pollinger commented that theoricly the chief be done through USATF. judge could disqualify athlete twice. We were reminded that any event should have three Equipment and Facilities ‐ Jo Burrows judges at the finish and start and that in the last provided a review of the changes in the 100m a Chief Judge would not use a red card; weights and measures requirements for just the red paddle at the finish. javelins and weights. She also mentioned other topics of interest to implement inspectors. She On the second sentence: “For International reminded us that anyone interested in weights Selection Competitions, the Chief Judge should and measures should get on the subscription be the highest ranking IAAF Level III or Level II lists for the Weights and Measures Newsletter. judge.” The committee closed debate, motion made to reject the second sentence. A hand Law and Legislation – Ray Funkhouser vote was taken and the Motion passed. reported that the committee was just fixing minor issues. Everything will be voted on Item 76‐ Submitted by Dan Pierce. Currently Sunday although there are no controversial rule says we should have two chief judges’ issues. Ray explained that a resolution on Law assistants. Proposed change to “one Chief and Legislation issues can be brought up and Judge’s Assistant should be appointed.” changed at any time by 2/3 vote of the board Motion to amend USATF Rule 230.1.d as and then send to L& L who will arrange to vote written “… Shall have at least one chief judge on it at next annual meeting. Ray reported that assistant…. “. Seconded, no discussion on agreement had been reached on how to spell proposed amendment, passed. Vote on main Race Walk – it will be two words with no motion taken by voice – passed. hyphenation. Ray reported a new membership category was being added: Affiliated category. Item 77: Submitted in behalf of Ron Daniel to An organization seeking membership under modify when the Chief Judge has the special that category would have no spot on committee powers. Basically the proposal says that the to vote. The USATF Board will ultimately make Chief Judge shall have special powers in the last the final decision, but the board will take into 100m of any type of race course – track or account the ideas and views of the various road. No discussion and no objection. committees. Approved. Records ‐ Justin Kuo reported Race Walk had Item 42: Dan reported that this item has been five records set by Trevor Barron this year. The recommended for rejection– road racing to Finland record packet has been received and 100th not happening. No point in discussing. the Records Committee has recommended all five be approved. No other open or junior men Athletes for the Disabled‐ Art Klein reviewed or women records were set in 2010. Bruce a situation that occurred at the Masters meet Leasure seconded report and committee voted regarding an athlete with prosthetics. If an to approve. Justin also reported on Masters Minutes of the 32nd Annual Meeting 2010
Race Walk records; there were a total of 53 accreditation letter come and help their improvements over previous records. Justin associations correct any deficiencies that are discussed the issues surrounding the validation keeping any association at provisional or of the 50K course. Justin recommended that uncertified levels. Currently only three pictures be taken at several point on the course associations – Wyoming, West Texas, and especially the turn arounds and any other Alaska ‐ have been denied voting privileges at points where confusion might occur at the fact. this Annual Meeting and in our Race Walk These pictures should be made a part of the committee meetings. official record kept of the event to facilitate proving validity of course. Motion made to World Cup Report – Philippe Gonzales accept the Masters records; approved. Justin reported that our 3 teams and 2 individuals did also reported on the question of a world a good job good. The mix between young record. Sandy Paskins handles track records athletes and experienced athletes was for World Masters. 50K is a distance for beneficial. Staff discussed with athletes even women’s records and any applications for before arrival about competing issues at records in that distance should be sent to her. altitude and temperature. Race day Motion made to accept records report. Motion temperature was 100 degrees at 4600 feet with passed. a strong wind. Course was a flat 2km loop L shape with only one tight turn. Overall the LOC Officials – Ron Daniel report will be did a good job. Body guard with them at all incomplete because have more meeting. Ron is time and the volunteers did a great job and working with George Kleeman on next were always available to help. Junior team Olympiad Officials tests for Race Walking finished 6th which is the best result ever for a which will include questions that will require Junior team. our other athletes did gave their the use of our Handbook. Resume’ page will be best in very difficult conditions. Philippe included as part of the testing process. Ron provided some topics that he felt would be also reported that the Lori Maynard Award beneficial for USATF Race Walk committee to language and criteria have been agreed on and consider for future teams: 1) establish clear finalized with the USATF Officials committee. Team USA policies that everyone knows, 2) The Lori Maynard Award criterion is available select staff that can handle the issues that will and will be posted on both the USATF Officials arrive, 3) travel issues both to the event and at website and the Race Walk website. Our first the event, 4) how the staff will communicate recipient will be Bruce McDonald. Ron has during competition (cell phones aren’t always known him and worked with Bruce for 53 the best), 5) fluid intake strategies and 6) years. Ron reminisced that Bruce had communication between the head staff coach challenged him to take up Race Walking. Ron and the athletes’ coaches before the trip about also reported the high school jewelry rule has workouts and warm ups. Venue flat Philippe been modified. Currently in this Olympiad made special mention of the kindness of Jeff USATF have 7000+ certified officials. He Salvage giving photos to the athletes and staff reported the GPS watch is not illegal. Elections and Dave McGovern’s honorable gesture and results were reported; Treasurer: Sue sacrifice for stepping down as manager so we Polasky, Certification: Jim Stuart, Training: could have a 50K team. Mark Heckel, Award: Gordon Bocock. Ron reported the Official’s committee had an Substance Abuse – Alma “Jan” Price provided insurance presentation concerning the her usual unique and interesting report on comprehensive insurance available for officials. drug and health issues related to athletes. This year she warned us not to buy “magic power Organizational Services – Ginger reported coffee” (from the internet); to not overdose on that Race Walk chairs should be involved vitamins and other over the counter and enough with their associations to know when prescription medications; to be aware that 2010 Virginia Beach, Virginia using excessive sun block while walking can 2011 USA Race Walking National block getting sufficient Vitamin D; to be aware Championships of new safe use requirements for inhaled January 23 Open/ Masters M /W 50km asthma drugs and to remain aware of Championships – Irvine, CA – Chris Rael ‐ electrolyte balance issues. She cautioned us to [email protected] be careful with vitamins because they can build January 29 Open M/W1‐Mile Championships up in your body. She provided a power point of – Millrose Games, NYC, NY – Vince Peters, specific information which is available. [email protected] Dr. Amadeo Francis, current President Pan Feb. 13 Americas Cup Team Am Commission, spoke to us as a guest. He Selection (20k M&W, 10k Jr. M&W) – Coconut commended Bruce McDonald on his award. He Creek, FL – Dan Koch – said that Bruce helped introduce Race Walking [email protected] in Puerto Rico. Dr. Francis recognized the fact Feb. 26‐27 USA Indoor Track & Field two persons survived the IAAF Judge III – Championships (3,000m W & M) – Maryanne Daniel and Gary Westerfield. Dr. Albuquerque, NM – usatf.org Francis commented that over the 24 years of March 20 Masters M & W 20 km – the Pan American RW Cup the US really Huntington Beach, CA – Dave Snyder produced no race walkers of consequence [email protected] despite being a “big giant.” Dr. Francis said we May 13 Junior/OpenMasters M/W can’t elect him to anything any more so he can 15km Championships ‐ Riverside, CA – Dave said what he feels should be said. He said the Snyder ‐ [email protected] rest of hemisphere questions why the USA has June 4 10km Championships Junior/Open so many international judges, but we don’t M/W – Albany, NY – Don Lawrence – have quality race walking. Why don’t we host [email protected] competitions where we invite any elite June 25‐26 USATF Outdoor Track & Field walkers? He explained that we don’t get a Championships (20k M & W) Eugene, OR – chance to see what real race walking is and usatf.org how fast they move. Judges who are really Sept. 11 40 km RW National amateurs decide the fate of athletes who work Championships (OM, OW, MM, MW) – Ocean hard. What do we do about it? USATF will Township, NJ ‐ Elliott Denman –Elliott have to work hard to keep young good walkers [email protected] engaged. He said we need to do something October 1 5km Championships (OM, OW, about the Culture of Walking in the US. Dr. JM, JW, MM, MW) – Kingsport, TN ‐ Bobby Francis suggested looking at the development Baker – [email protected] of soccer for an example. He reiterated that we October 9 1‐Hour Championships (OM, must “jazz “things up; put on our thinking caps OW, JM, JW, MM, MW) – Waltham, MA ‐ Justin and come up with new ideas. Package Race Kuo – [email protected] Walking to make it interesting and keep young October 30 30km Championships (OM, OW, people involved. Several members of our MM, MW) – Congers, NY – Dave McGovern – committee expressed appreciation to Dr. [email protected] Francis for his words of advice Report: Dave provided a written summary of the Site Selection Subcommittee activities. The Site Selection – Dave McGovern, chair of Site only truly contested bid was for the Americas Selection, had to leave early. However, the Cup Trials, between Surprise, AZ and Coconut following events were recommended by the Creek, FL. Coconut Creek won out, seemingly site selection subcommittee: on Cliff Elkins’ lack of strong desire to host the event. He did an amazing job hosting the 2010 50k National Championships and is hoping to bid for the 2012 Olympic Team Trial. In the Minutes of the 32nd Annual Meeting 2010 end, Sandy DeNoon’s enthusiastic support of accessed by athletes and coaches. She reports the Coconut Creek bid won the day. that we still need to get better information to the coaches and athletes. There was discussion on the timing of the 2012 Trials, with the possibility of the event being IAAF report – Bob Bowman provided an oral held in late 2011 to avoid the indoor season report to supplement his printed report in the and World Cup Trials, but there is not strong reports booklet. He brought up the issue of a support for the idea and several good discussion paper that talked about taking the arguments against. 50 Km out of the Olympics. The Council meeting reacted quickly and essentially Other changes to the schedule include trashed the paper without any discussion. He returning to the timing of the 5k Championship reported that the London will likely be outside to the weekend before the 1‐Hour stadium. Championship, and the merger of the Junior/Open 15k with the Masters 15k in 50K World Cup Team Trial Report ‐ Cliff Huntington Beach in March. Elkins reported the 50K in Surprise, AZ was learning process for the city. He said the City of 2011 Grand Prix ‐ Chair noted that Grand Prix Surprise was willing to support other events rules changes are coming. If anyone has and will be bidding. Altogether 50 athletes suggestions, please email them to Vince. Also competed in 20K/50K with new records being discussed: Prize money for women 50K. set. Cliff reported that the event in Surprise Because it is not an Olympic event, there is no has generated interest from the Arizona prize money. Any prize money would have to Association to develop race walking as in youth come from LOC money. track and field program. He feels that improved awareness of race walking has Staff Selection report – Vince reported who resulted from the event. were the 2011 selected staff. For the Pan American RW Cup: Manager – Richard Coaches Education‐ Wayne Armburst Roberts; Junior Coach, Ed Richardson; Coach, reported that USATF has hired full‐time Jolene Moore. For the US Canada meet – Tish coaching education person, Terry Crawford. Hanna and Tom Menendez. He reported there was a race walk workshop at the youth coaches Level II coaching education Development ‐ Maryanne Daniel reported that class this summer. Accreditation for development money doesn’t tickle down to continuing education option for online events with no A or B standard. As she education was mentioned. Troy Engle has been reminded us last year, there are three tiers chosen as chair of Coaches Education again. top 5, top 20, and top 40 with B standard. She reported that the USATF Development Podium Education Project –It was reported Committee is willing to work with us. One that the session on peaking information was development request that appears to have useful to race walking. Also the blood been granted is having a biomechanist who will chemistry session had good tie in to endurance work with race walk team. Maryanne reported races. In the future the plan is to have the PEP on a Race Walk Summit that was held for on the day before the annual meeting with free Senior Team members. The Junior Camp in registration for registered coaches. Texas will be the last development event of our year. We should be able to get funds for the Team Staff Selection – Operating Procedure‐ camp After discussion and review by the committee, the following is what emerged as changes to Medical – Maryanne reported that medical Section 11 (Team Staff Selection). Highlighted science is on the USATF website which can be sections represent changes. 2010 Virginia Beach, Virginia
SECTION 11 ‐ TEAM STAFF SELECTION selected to fill this position. This individual should have similar A Overview: Coaches, managers and other qualifications as the Head Coach and/or personnel positions are ones of high Head Manager. This shall be awarded in responsibility and hard work. Primarily, it is a manner that expands the future pool of incumbent to select individuals whose applicants for the Head Coach and Head qualifications will best serve the interests of all Manager positions. of the athletes and assure the most successful 4 Selection: All interested individuals results possible for the entire team. shall submit a Race Walking Team Staff Secondarily, selection to these positions may Application by October 1 of the preceding be viewed in recognition of those individuals calendar year to the secretary of this who have contributed in significant ways a Committee. All applicants shall be minimum of 5 years to the work of this members of USATF in good standing. Committee. Accordingly, specific criteria for a All of these positions require the nominations and selections need to be individuals: established. Since many IAAF events recognize 1 Have ability to act professionally as the position of “Team Leader”, this designation a representative of the US; shall be given to one of the Staff members prior 2 Have the ability to communicate to departing to the competition. and cooperate with all of the
athletes and staff; B Events: This selection criteria applies to the 3 Have demonstrated the adminis‐ following competitions: trative skills necessary to plan and 1 IAAF Race Walking World Cup; coordinate all aspects of travel, 2 Americas Cup/Pan Am Cup of Race meals and housing; Walking; 4 Work well under pressure; 3 USATF match competitions; and 5 Function appropriately at technical 4 Other international race walking team meetings, contribute and be competitions as designated by USATF. supportive of athlete needs during
practice and competition and be C Team Staff Member qualifications and responsive to the individual needs selection criteria: of all of the athletes. 1 Head Coach: This individual shall have 5 Special categories: recent and significant experience a. Athletes: Active athletes, in addition to coaching race walkers in any of the meeting basic criteria in 11.C. 1‐4, may following divisions: Junior, Intermediate, be considered for a team staff position. Open. Preference will be given to those Should they be selected, their individuals who have coached members acceptance to the staff position will of the USA National Team in the last five declare them ineligible to accept an (5) years. This individual shall be a athlete position on the corresponding USATF registered coach and certified team. through the USATF Coaches Education b. Judges and IAAF Judges as Staff: Any program. judge that is selected to be a member of 2 Head Manager: This individual shall be the Staff may not judge that Trial event. an active member of the national Race However, an IAAF Level II or III Judge Walking Committee for the last five (5) may judge a Trial race if it makes that years. Preference will be given to those event compliant with IAAF qualifying who also possess considerable local criteria. athletic administrative experience. 6 Frequency of Service: No individual shall 3 Assistant Coach/Manager: When serve on a team staff more than twice in the appropriate, an individual may be same Olympiad. The chair is an exception to Minutes of the 32nd Annual Meeting 2010 this rule when serving as chef de mission at the that person has been appointed, the Chair shall request of the President of USATF. appoint a substitute Team Staff Member, taking into consideration, but not being bound by, the D Staff Application Distribution: The Race applications received for the required position. Walking Team Staff application shall be The Chair shall have the authority to choose a distributed by placement on the USATF web substitute who meets all the eligibility criteria site. It shall also be distributed by mail to all whether or not that person has previously Association Race Walk Chairs, Association submitted an application for that or any other offices and former Team Staff members from position. All substitutions are subject to being the last two (2) years by the secretary of this overruled by a majority vote of the Team Staff Committee. All applications are to be Selection Subcommittee distributed by July 31 and are to be returned to the secretary by October 1. Session recessed until E Selection: All completed applications shall 12/4/10 be distributed to the Team Staff Selection Subcommittee by October 31. The Team Staff USATF Race Walking Committee resumed Selection Subcommittee shall meet prior to the 12:10 p.m. Quorum was reestablished by sign‐ annual meeting of USATF. Selection will be by in. majority vote of the Team Staff Selection Subcommittee. All Team Staffs shall be 2010 Awards – The 2010 RW Grand Prix announced to this Committee during a time awards and Outstanding Masters awards were allocated for reports of special committees. All reannounced from the Awards breakfast. Staff applicant names must also be made 2010 Masters Outstanding Race Walkers: available. Teresa Vaill Chris Schmidt F Subcommittee members: The Team Staff Selection Subcommittee shall be appointed for Age Group winners an Olympiad; during this time these members 35 Susan Armenta Tim Seaman are not eligible to be appointed to a Staff. The 40 Tamara Stevenson John Soucheck Team Staff Selection Subcommittee shall be 45 Teresa Vaill Dave McGovern comprised of the following, at the appointment 50 Maryanne Daniel Jonathan Matthews of the chair: 55 Deb Topham Bill Reed 1 Athletes: one (1) athlete who has 60 Marianne Martino Chris Schmidt competed in international competition 65 Darlene Backlund Leon Jasionowski in the previous ten (10) years shall be 70 Louise Walters James Beckett represented; 75 Shirley Dockstader Jack Bray 2 Coaches: one (1) individual who has 80 Claire Elkins Jack Starr served as a coach or manager in 85 Miriam Gordon Charles Boyle international competition in the previous ten (10) years; The Masters Race Walk Subcommittee chaired 3 National Committee: three (3) by Ray Funkhouser selected the awardees individuals who have been active based on performances at 2010 Master Race contributors to the national race walk Walk events. committee in the previous ten (10) years. One of these members shall, by vote of the Subcommittee, be designated 2010 USATF Race Walk Committee Awards as the Subcommittee chair Ron Zinn Outstanding Male and Female Race G Staff Substitution: In the event any Team Walkers staff member shall not be able to fulfill the Trevor Barron and Maria Michta duties of the position to which 2010 Virginia Beach, Virginia
Mike Riban Outstanding Contributors Stella Cashman and Maryanne Daniel Standards – we have no standards to approve this year. We did that at last year’s annual Henry Laskau Outstanding Junior meeting. The opening time period for Male/Female Racewalkers qualifying for the 2012 Olympics is Jan 1, 2010 Trevor Barron and Nicolette Sorensen for 50Km and Jan 1, 2011 for the 20Km. We have four events in 2011 that can be used to Outstanding Association: Minnesota achieve a qualifying standard for the World Championships or Olympics: Jan 23, 50km in Grand Prix Awards Tustin, CA; Feb 13, 10/20km in Coconut Creek, Open Men and Women ‐ FL; 30Km Oct 30 in NY; and the USATF National 1st Dave McGovern/Teresa Vaill Championship in Eugene. Discussion occurred 2nd Dan Serianni/Maria Michta about what standards other races would need 3rd Tim Seaman/Erin Taylor‐Talcott to meet in order to be used as qualifying events. Essentially the course needs to be Junior Men and Women – AIMS certified and there must 3 IAAF Level II 1st Alejandro Chavez/Abby Dunn or III judges. 2nd Jonathan Hallman/Rachel Phillips 3rd Tyler Sorensen/Nicolette Sorensen Rules – Dan returned to report that Club Championship would continue hosting a race Masters Men and Women ‐ walk at a distance approved by Chair. 1st Christo Schmid/Jolene Steigerwalt 2nd Jack Starr/Darlene Backlund IAAF Pan American Cup discussion – Gary 3rd Leon Jasionowski/Louise Walters/ reported that it is North America’s turn to host TeresaVaill the 2013 Pan American Cup. There is a large bidder’s fee that must be made. Committee Team Awards ‐ Men and Women asked if the bid form could be posted on our 1st Both M/W ‐ Pegasus Athletic USATF website. 2nd Both M/W ‐ World Class Racewalking 3rd Shore Athlete Club/Maine Racewalkers Junior Camp – South Texas – AC Jaime reports that the 2009 camp had a total of 46 2010 USA‐Canada Report – Tish Hanna participants. He emphasized that if any of us provided a short written summary. She know any athlete interested in the camp, but emphasized that our athletes were treated very who can’t afford to come to please contact him. well by the Canadians and hopes that we AC talked about the grant he received from reciprocate as well when the Canadians come USATF to promote race walking in each Youth to us. The event being a part of the Canadian Region. He said that he wanted to get contacts Championships was a positive point. The in each region and encouraged each Region to experience overall was an excellent one for our determine their own needs. General discussion athletes. occurred on how to keep youth athletes involved in race walking into the Senior Staff Selection discussion continued. system. Questions arose about how evaluations of our race walk staff are conducted. Vince reported that he only sees evaluations if they are Unfinished Business negative. He said he could ask to see all the evaluations. After discussion, the topic of None evaluation of our staffs was tabled to pursue information on how the current process of evaluation is handled. Minutes of the 32nd Annual Meeting 2010
New Business
The committee questioned officers as to how and where information useful for promoting race walk will be disseminated. It was emphasized that people want information about race walking but don’t know where to get it. Much on the USATF website for race walking is out of date or not current. Resolutions – none
The motion to adjourn the 2010 USATF Race Walk Committee Annual Meeting was made at 2:00 p.m.
Following adjournment, the committee broke up into Region planning sessions. North Region was chaired by Diane Graham‐Henry; South by Dave Gwyn, East by Justin Kuo and West by Art Klein.
Respectfully submitted,
Ginger Mulanax, Secretary
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
LONG DISTANCE RUNNING Men’s LDR Women’s LDR Masters LDR Cross Country Mountain Ultra Trail (MUT) Road Running Technical Council
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
MLDR still needed a Treasurer given that the Men’s LDR USATF national office is now handling the Executive Committee operating budget for committees. The Chair stated that he feels that it is in the committee’s best interest to retain a Treasurer as an December 2, 2010 “ombudsman” with the national office. No further discussion. Attendees: Executive Committee Members: Glenn Latimer (Chair), Mark Winitz 5. Approve Minutes: The Secretary asked (Secretary), Phil Greenwald (Treasurer), Tomy for any amendments to the Executive Sitton, Allan Steinfeld. Committee minutes from the 2009 USAF Annual Meeting. The minutes were approved Officers Absent: Dan Browne (Vice President, at without any amendments. AAC meeting). 6. Housekeeping: The Chair handed out Guests: Virginia Brophy Achman (Women’s Annual Meeting expense reimbursement forms LDR Chair), John Elliott, Jim Estes (USATF to Executive Committee members. Associate Director LDR Programs), Gregory Evans, Fred Finke (LDR Division Chair), Jim 7. Continuing on the Path ‐ Our Primary Gerweck, David Katz, Bob Latham Mission: The Chair referred to his Annual (Championships Subcommittee Chair), Gene Report for MLDR (written in October). Among Newman, Jim Peterson, Bill Roe, Phil Stewart, U.S. men in 2010 we saw a bit more depth in Susan Weeks. the marathon and much more depth at 5,000m and 10,000m on the track. Chris Solinsky’s AR 1. Call to Order: Men’s LDR Chair Glenn 10,000m performance has helped to focus Latimer convened the meeting at 1:00 p.m. sights on the standards that are possible by American men. 2. Roll Call: The Chair mentioned that David Martin (MLDR Exec Cmte Member) was absent 8. Men’s LDR Committee Operational from the Annual Meeting because of health Procedures: Mark Winitz reported that issues (his first USATF/TAC Annual Meeting updating the procedures (which were written missed since our first one in 1979 according to in 1997) is still a work in progress. Bill Roe). We wish you a fast recovery, Dave. 9. USA Teams – 2010 Review: The sparse attendance of Exec Cmte athlete IAAF World Cross Country Championships members was briefly discussed. Bill Roe (Poland): Team USA Senior Men’s squad suggested that the Chair inquire why the finished ninth. Athletes Advisory Committee has only 52 IAAF World Half Marathon Championships athletes on their list who have registered for (China): Team Leader Bill Roe reported that the convention this year when they typically our men’s team finished sixth as the event fund 90 slots. The Chair said that he will send continues to be challenged by poor an inquiry to MLDR Exec Cmte/ACC athletes. participation among top athletes. Measures were taken to guide and assist our athletes 3. Introductions: The Chair briefly talked with jetlag issues, and, for the most part, the about the makeup of the committee. team arrived at the event one day earlier than in the past. 4. Agenda Amendments/Additions: The Chiba International Ekiden: Jim Estes Chair asked for any amendments or additions reported that Team USA (5‐person mixed to the agenda. Related to Finance/Budget, Phil men’s/women’s team) finished fifth. The fact Greenwald (MLDR Treasurer) asked whether that we fielded a team of excellent, young, 2010 Virginia Beach, Virginia developing performers was well received by also said that there is a list of athletes who the Japanese. waiting to gain entry into the 2011 USA Half Marathon Championships beyond the 150 10. Future Major Events: maximum that was originally set. 2011 North America, Central American, & Caribbean (NACAC) Cross Country 12. Cross Country: The 2011 U.S. Cross Championships ‐ February 19 in Tobago Country Championships/World Team Trials 2011 IAAF World Cross Country will be held in San Diego, CA. Championships ‐ March 20 in Punta Umbria, Spain 13. 2010 Men’s LDR Committee Awards: 2011 IAAF World Champs in Athletics ‐ The Secretary thanked the MLDR Awards August 27 ‐ September 4 in Daegu, Korea Subcommittee for their work and announced 2011 Pan American Games ‐ October 24‐ the 2010 award winners: 29 in Guadalajara, Mexico 2011 Chiba International Ekiden ‐ Scott Hamilton Award November in Chiba, Japan (Association Level Contributor) 2012 IAAF World Half Marathon Tom Knight, Pacific Association Championships – in Bulgaria H. Browning Ross Award 11. 2012 Olympic Marathon Trials Update: (National Level Contributor): The Chair reported that the USATF Marathon Virginia Brophy Achman Trials Committee—composed of Virginia Brophy Achman, Glenn Latimer, Edwardo Robert E. DeCelle Award Torres, Magdalena Lewy Boulet, and Jim Estes (Outstanding Male Athlete): (national office)—continues to have productive Antonio Vega discussions with the Houston organizers. Houston has agreed to “replicate” the 2012 Allan Steinfeld Award Olympic Marathon course in London with an 8‐ (Contributor/ Road Race Organization): mile loop course for the Trials. On January 29, Ed Froehlich (Bix 7) 2011, athletes can “preview” this course at the USA Half Marathon Championships in Houston. 14. 2010 Men’s LDR Championships and 2011 Champs Schedule: Bob Latham The Chair said U.S. men have “risen” to the sub‐ (Championships Subcommittee Chair) reported 2:19 Trials qualifying standard that was put in that the 2010 MLDR Championships were very place by MLDR in 2007, and he is pleased by successful and handed out a summary sheet of the number of qualifiers. See a complete list of events, winners, etc. He also briefly discussed qualifiers at: the 2011 MLDR championship selections and beyond. (See the MLDR General Session www.usatf.org/events/2012/OlympicTrials‐ minutes of 2010‐12‐3 for details.) Marathon/entry/index.asp USA Running Circuit: Jim Estes provided a report. All 2010 championship/circuit events Gene Newman (Chair, USATF Road Running were webcast via a partnership with Technical Committee) reported on plans to RunnerSpace.com. Next year, additional perform a “pre‐validation” of the Trials course cameras will be added so combined to check for accuracy in the event that a U.S. men’s/women’s championship events can both record is set. be covered live. A long term‐goal is to secure an umbrella circuit sponsor so a bigger circuit Jim Estes commented that the Houston LOC has prize purse can be offered. Jim is looking into been very cooperative by listening to USATF’s the possibility of including the USA (Winter) desires and needs and incorporating them. He Minutes of the 32nd Annual Meeting 2010
Cross Country Champs on the circuit in the Teddy Mitchell, Gary Morgan, Ed Neighbour, future. Frank Newton, Howard Nippert, Tania Pacev, Ronald Pate, Jim Peterson, Rick Recker, Bill The Chair remarked that occasionally the size Roe, Paul Sargent, Joe Sarver, Larry Smithee, of logos on athletes’ singlet’s have exceeded Allan Steinfeld, Tomy Sitton, Phil Stewart, Sam IAAF limitations at U.S. Championships. In the Walker. future, logo size will be monitored at championships that are IAAF Gold Label Guests: Larry Alserda, Eric Bindner, Andy Carr, events. Also, the Chair iterated, as he has in the Thomas Chorny, Jeff Darman, John Erikson, Jim past, that the quality of athletes who receive Garcia, Robert Gary, Jim Gerweck, Paul Greer, support to compete in championships through Bob Hersh, John Honerkamp, Joe Jurczek, David the USATF Athlete Development Program Katz, Karen Krsak, Jonathan Marcus, Dave Oja, (ADP) is lacking. “We should not be spending Roy Pirrung, Brendan Riley, Tracey Russell, development money on 1:09‐1:10 (half Mike Scott, Dave Skelton, Ken Skinner, Scott marathon) men,” he maintained. Slade, Lloyd Stephenson, Antonio Vega, Joe Vigil. 15. USATF Rules Amendment Proposals: Phil Greenwald (MLDR Rules Committee rep) referred to his analysis of the 2010 USATF SESSION 1 – DECEMBER 3 rules amendments package that he previously Note: The order of items in the agenda was distributed to the Executive Committee for adjusted to accommodate reports from Men’s examination and comments. An extensive LDR (MLDR) representatives on other discussion followed regarding rules committees when these representatives were amendment items 6, 9,10, 42, 43 in preparation present in the MLDR meetings. These minutes for subsequent review by the entire MLDR present agenda items in the order that they Committee of the rules amendments that are were discussed. pertinent to LDR. (See the MLDR General
Session minutes of 2010‐12‐3 for details.) The meeting was called to order by Chair Glenn
Latimer at 10:00 a.m. The meeting adjourned at 2:40 p.m.
Rules Amendments Report: Phil Greenwald Respectfully submitted by: (MLDR representative on the Rules Committee) Mark Winitz, Secretary presented the 2010 proposed rules amendments that are pertinent to LDR for the Men’s LDR committee’s input. The following rules amendment items were discussed: General Sessions • Items 3 and 78 (alternate proposals to Attendees: The following individuals attended amend Rule 241 regarding medical and safety one or more of the sessions: Glenn Latimer issues in road races.) After much discussion, (Chair), Dan Browne (Vice Chair), Mark Winitz item 78 was endorsed by the committee with (Secretary), Philip Greenwald (Treasurer), the following further amendments: Andrew Allden, George Banker, Dwight — for distances longer than 10K Benning, Tom Bernhard, Darren Brown, Donald refreshment stations should be provided at Dowling, Lyle Claussen, Alex Cuozzo, Russ least every 5K or more frequently if deemed Ebbets, Eric Fruth, Patrick Glover, Ricardo necessary by the race committee Gonzalez, Dennis Groll, David Halliday, Apryl — the words “duly authorized member of Hampton, Edwin Hampton, Jack Hazen, Tom the race medical staff” should be used for Hunt, Bob Larsen, Bob Latham, Ed Maher, clarity 2010 Virginia Beach, Virginia
• Item 6 (amending Rule 1 to allow new U.S. The 2011 USA Half Marathon Championships citizens to compete in LDR championships course in Houston will preview the Olympic immediately upon acquiring citizenship). After Marathon Trials course. much discussion, the committee recommends rejection of this amendment. Rules Amendments Report (Continued): Phil Greenwald discussed and sought input from IAAF Report: Bob Hersh (IAAF Council VP, MLDR on the following proposed rules USATF Board member, and rep to IAAF) amendments applicable to LDR which he felt reported on IAAF matters that affect men’s might be debatable. The outcomes of these LDR. discussions are described below.
Although the IAAF World Half Marathon The committee voted in favor of: Championship continues to be scrutinized by Item 8 (minor edits of language in Rule 3.3 the IAAF (because of a lack of participation), which allows guests to compete in the IAAF Council voted that, starting in 2014, it Association Championships on a non‐ will move from October to March and be held scoring basis) every other year (in even numbered years). Item 23 (regarding the authority and The event will be scheduled so it is not in direct process of a Jury of Appeal in Rule 119.4) conflict with major marathons as if was before Item 84 (adding a new Rule 261.4 allowing when it was held in October. The IAAF World U.S. records to be taken back if the athlete Cross Country Championships will be held in later admits using, prior to setting the odd numbered years in March, beginning in record, a substance or technique that was 2011. prohibited at the time)
Starting in 2014, the World Marathon Cup, held The committee voted against: in conjunction with the IAAF World Item 7 (amending USATF’s regional zones Championships in Athletics, will discontinue a for regional competitions in Rule 2 formal award of a “cup” to the winning men’s Item 14 (amending Rule 7 related to team and women’s countries/teams in the marathon scoring) event. The “Cup” designation has returned little Items 42 and 43 (amending Rule 165 to in additional publicity or advancement for the have races outside the stadium timed to sport. Each country, however, will still be 1/100th of a second and recorded to allowed to enter up to five men and five 1/10th of a second) women in these marathons. The committee abstained from making a Mr. Hersh also discussed the 2012 Olympic recommendation on: Games marathon course in London. The Items 9 and 10 (two proposals amending marathon race will not go near the Olympic Rule 4 regarding the eligibility of non‐ stadium. It will, instead, start in front of resident members of an Association to Buckingham palace and take in many of compete for teams in that Association) London’s iconic sites. The qualifying period for the Olympic Games marathon begins on The committee recessed at 11:53 am. January 1, 2011 and ends in early July of 2012, and the marathon qualifying standards will be approved by the IAAF Council in April, 2011.
The Chair mentioned how the 2012 U.S. Olympic Marathon Trials course in Houston will replicate London’s Olympic marathon course (2.2 miles and then three 8‐mile loops). Minutes of the 32nd Annual Meeting 2010
SESSION 2 – DECEMBER 3 Performance Coaches Symposium on Wednesday in Virginia Beach. The MLDR Committee reconvened at 2:03 p.m. Substance Abuse Education: Jim Peterson Committee Reports provided a brief oral and extensive written Mountain, Ultra, and Trail (MUT) Council: report. Mr. Peterson’s written report is Howard Nippert and Roy Pirrung summarized available on the USATF web site at: the MUT Championships in 2010 and previewed the 2011 championship schedules http://www.usatf.org/events/2010/AnnualMe and selection standards. At the 2010 IAU 100K eting/library/2010 USATF substance abuse World Championship held in Gibraltar on report.pdf November 6, USA’s Michael Wardian won the individual men’s bronze medal, leading the USA Championships: Bob Latham (Champion‐ships men’s squad to a silver medal. At the World 24‐ Subcommittee Chair) received congratulations Hour Run Championships in France on May 13‐ by committee members as a recipient of a 2010 14, Team USA medaled for the first time, USATF President’s Award for outstanding securing the bronze medal position on the service. Mr. Latham provided a summary of the podium. Scott Jurek ran an American Record 2010 MLDR road championships in which a (266.677 km) at the event while placing total of $259,000 in prize money was awarded. second. In addition, he handed out a written report in which each of the ten 2010 championships are Records Committee: Andy Carr (USATF LDR summarized, listed the first three U.S. finishers Road Records Keeper) made the following at each race and prize money awarded at each recommendation regarding pending LDR event. records to the committee: Then, he presented the 2011 MLDR Approve – 12K All‐Comers Record‐ Sammy championship schedule which contains nine Kitwara. 33:31 (’09 Bay to Breakers) championships. There is no USA Men’s Marathon Championship in 2011 because the A motion was made to accept the U.S. Olympic Marathon Trials will take place in recommendation as stated. No discussion. Houston in January, 2012 (a decision that was Motion passed. made by a USATF site selection committee and USATF’s Board, and was announced last Coaches Advisory: Jack Hazen reported that March). The 2011 championship schedule after some negative reactions to the Coaches follows: Registry earlier in the year, Coaches Advisory has concluded that the registry is beneficial, AADP Slots elevates the status of coaches, and is a 1/29/11 1/2 Marathon—Aramco deterrent mechanism for unethical coaches. He Houston Half‐Marathon, Houston, TX, $29,750 also said that the Chair of Coaches Advisory is 5 working so this committee can have input into 3/12/11 15K—Gate River Run, international event staff selections. Mr. Hazen Jacksonville, FL, $26,500 3 said the following coaching staff (also awarded for 2012 and 2013) announcements (pertinent to MLDR) were 5/12/11 Road Mile—Medtronic Twin made for the 2011 IAAF World Championships Cities 1 Mile, Minneapolis, MN, $10,000 3 in Athletics: Head Coach: Vin Lananna, Men’s (also awarded for 2012) Distance Coach: Robert Gary. He also said that 5/14/11 25K—Fifth Third River Bank about 130 coaches attended a very successful Run, Grand Rapids, MI, $15,600 5 Podium Education Project (PEP) High (also awarded for 2012) 2010 Virginia Beach, Virginia
6/11/11 8K—Carmel, IN, $20,000 IAAF Matters: David Katz (IAAF Technical TBD Committee member) reported that he will be 7/4/11 10K—Peachtree, Atlanta, GA, $30,000 0 involved in rewriting IAAF rules related to road 9/5/11 20K—Stratton Faxon New Haven 20K, running and that he has been appointed as the New Haven, CT, $20,000 0 surveyor for the 2012 Olympic marathon 9/18/11 5K—CVS Caremark Downtown course in London. 5K, Providence, RI, $15,000 3‐5 (also awarded for 2012) At this point, agenda items that were 10/2/11 10 Miles—Medtronic Twin previously delayed to accommodate the Cities 10 Mile, Minneapolis, MN, $30,000 3 presentations by individuals with crowded (also awarded for 2012) meeting schedules were addressed. Total prize money available in 2011 (to date): $196,850 Minutes from 2009: A motion was made and seconded to accept the minutes of the MLDR Committee Reports (Continued): Committee from the 2009 USATF Annual Athletes Advisory Committee: Dan Browne Meeting. There was no discussion. The motion provided a report about several significant passed. topics discussed in ACC: MLDR Primary Mission and Progress: The Project 30: New criteria have been Chair briefly gave examples of the year’s established for the distribution of funding successes in U.S. men’s long distance running. available to athletes via the High “We are doing the right things,” and we’re Performance Program (Project 30 grants seeing broad‐base improvements in U.S. men’s designed to help athletes with high medal depth charts at 5,000m, 10,000m, and potential cover their training costs and marathon, he said. The floor was then opened living expenses). for comments from the coaches that were present. The Chair’s full report summarizing Medical Support: USATF has enhanced its U.S. men’s long distance running in 2010 is medical support available to qualified available online on page 96 of the 2010 Annual athletes through its USATF/St. Vincent Meeting Reports at: Sports Performance Elite Athlete Medical Support Program. www.usatf.org/events/2010/AnnualMeeting/l ibrary/'10%20Reports_Indy.pdf Sports Performance Workshops: In 2011, a Sports Performance Workshop, USA Teams (MLDR) ‐ 2010 Review: The organized by Robert Chapman (USATF Chair briefly reviewed the performances of Associate Director of Sports Medicine & Team USA men’s teams at the 2010 IAAF World Science), will offer functional movement Cross Country Champs (9th place), IAAF World screening, biomechanical analyses, sports Half Marathon Champs (6th place), and Chiba psychology and nutritional support for International Ekiden (5th‐joint M/W team). He distance runners who are designated as also mentioned Team USA LDR competitions having viable medal potential in upcoming for men in 2011. (See the MLDR Executive World Championships and Olympic Committee minutes of 2010‐12‐2 for more.) Games. The coaches of these athletes may also participate. This workshop is Men’s LDR Awards Report: Secretary Mark tentatively scheduled for May 1‐2, 2011 in Winitz (who chairs the MLDR Awards conjunction with the Payton Jordan Subcommittee) announced the winners of the Cardinal Invitational (April 30) at Stanford 2010 annual awards bestowed by Men’s LDR. University. (See the MLDR Executive Committee minutes of 2010‐12‐2 for details.) Minutes of the 32nd Annual Meeting 2010
Law and Legislation/Bylaws Amendments Championships. Mr. Reilly said that with the Report: Mark Winitz (MLDR’s Law and recent successes of U.S. men such as Chris Legislation Committee Representative) Solinsky, Matt Tegenkamp, and Antonio Vega, reported that, although 2010 is not an “L&L “there is a fairly sensational appetite overseas year” for major amendments to the USATF in road racing and long distance running to get Governance Manual, various “housekeeping” U.S. runners into the races” and U.S. elite and other items are being discussed in the Law runners will be seeing more international and Legislation Committee. They include: (1) opportunities. the addition of a Diversity and Leadership Development Committee to the organization, The committee recessed at 3:11 pm. which was approved by the Board of Directors and now needs approval by the general membership, (2) refining language having to Session 3 – December 4 do with terms of board members and the approval and signing of contracts by the NGB, The MLDR Committee reconvened at 2:05 p.m. (3) regulations to bring USATF in compliance with the IAAF regarding agents, (4) various Cross Country: Tom Hunt and Paul Greer editorial and housekeeping amendments of provided a brief report about the upcoming regulations approved in 2009. 2011 USA Cross Country Championships (February 5 in San Diego). Then, Mike Scott MLDR Operational Procedures: Mr. Winitz (Chair, USATF Cross Country Council) provided said that, due to time constraints, he has not details about the upcoming 2010 USATF had an opportunity to begin formal National Club Cross Country Championships updating/rewriting of the committee’s (December 11, Charlotte. NC), 2011 North Operational Procedures which have not been America, Central American, & Caribbean updated since 1997. Since then, significant (NACAC) Cross Country Championships changes in the operational structure of USATF (February 19, Tobago), 2011 IAAF World Cross as a whole have transpired, and these changes Country Championships (March 20, Spain). He affect how MLDR relates and works with other also said that the Bupa Great Edinburgh Cross committees, etc. Country meet (January 8, 2011, Scotland) has invited a U.S. team to compete and he outlined CEO Search Update: The Chair suggested that team selection procedures. Mr. Scott also said if people have questions about this process, that Spokane, WA has submitted bids for the they should attend the “coffee” session with the 2012 and 2013 USA Cross Country acting CEO and Board of Directors. The Chair Championships, and has been working with the has provided his input to the CEO search firm. IAAF in anticipation of a bid for the 2015 IAAF The goal is to have a pool of candidates early in World Cross Country Championships. Mr. Scott 2011. also announced that the USA Cross Country Championships will be included in the USA Meet an Athlete Agent/Manager (non‐agenda Running Circuit in the future. item): The Chair introduced Brendan Reilly who represents elite athletes through his firm, Bill Roe provided a few details about the 2011 Boulder Wave (based in Boulder, CO). Mr. USATF National Club Cross Country Reilly gave a short presentation, explaining Championships (December 10, Seattle, WA). that his firm manages athletes and also assists them with altitude training. Since starting the USA Teams (MLDR) ‐ 2010 Review company in 1993, athletes either supported or (Continued): Bill Roe (Men’s Team Leader, represented by Boulder Wave won 10 of the 33 2010 IAAF World Half Marathon medals awarded in the women’s marathon at Championships in Nanning, China) provided a the Olympic Games and IAAF World detailed report about that event. 2010 Virginia Beach, Virginia
Committee Reports supporting 12 athletes with housing, gear, (Continued): health insurance, and assistance finding part‐ time jobs. The men on the team show promise Coaching Education: Tom Hunt reported that (two have qualified for the 2012 Olympic the Coaching Education program is being Marathon Trials), however, Mr. Browne said revised so that high school coaching curricula that recruiting young, talented female athletes will be included in USATF Level 1 coaching out of college has been more challenging. The certification workshops. The Coaching team’s sponsors are Under Armour and Education Committee has created an annual RoquEquipment running store. award, the “Joe Vigil Award, ” to recognize individuals who have provided superior In a separate item, there was some discussion service to the USATF coaching education about USATF’s limiting the size of the field for program. In addition, Coaching Education is the 2011 USA Half Marathon Championships in creating three or four volunteer “Regional Houston. The Chair explained that the size of Coordinator” positions who will support the field is limited to 150 athletes, a decision USATF Associations with their coaching that he was not involved in, and that there is education programs and endeavors. now a waiting list. The gentleman raising the question said that his athlete, who achieved the Athletes Advisory Committee (Continued): qualifying standard for entry, was promised a Tom Chorny reported that there was some slot on the starting line, but later the athlete’s concern among AAC athletes about how Nike entry was turned down because the entry limit affiliation is a requirement for athletes who are had been reached. He said that the 150 athlete otherwise eligible to receive Project 30 limit was not communicated before then, and funding. Specifically at issue was an additional that he felt the athletes who did gain entry $1M that Nike has provided for Project 30 have an advantage over others because they athlete support beyond the baseline Project 30 will be able to familiarize themselves with the funds provided by Nike via its sponsorship of Marathon Trials course (which will be the program. Extensive discussion followed. It previewed at the half marathon was noted that John Capriotti (Nike’s Global championships). The Chair said he will discuss Director of Athletics Sports Marketing) made a this with Jim Estes. presentation in ACC, candidly explaining how high‐profile athletes wearing Nike equipment Chair Glenn Latimer adjourned the meeting at relate to Nike’s business objectives. Note: A 2:58 p.m. description of Project 30 on the USATF web site states: Athletes without a pre‐existing Respectfully submitted by: contract with a shoe company and athletes Mark Winitz, Secretary already affiliated with Nike are considered for the Project 30 program. Athletes under contract with other shoe companies are prevented by their contracts from signing with Women’s Long Distance a competing company and therefore are not Running Executive Session eligible for Project 30 funds.
Additional Informational Reports/ December 2, 2010 Closing Items (not on agenda): Darren Brown described Team Rogue Elite, a non‐profit Attendees: Executive Committee members: training group for highly talented post‐ Virginia Brophy Achman (chair), Mickey collegiate runners based in Austin, TX that was Piscitelli (secretary), Colleen DeReuck, Nancy started in 2009. The team is currently Hobbs, Kimberly Keenan‐Kirkpatrick, Nina Minutes of the 32nd Annual Meeting 2010
Kuscsik, LeeAnn Meyer, Kathy Nary and Elva meeting, the award was shipped to her home. It Dryer (via conference call) was noted that the second award, Runner of the Guests: Dick Conners, Tom Cotner, Darren Year, would be presented to the 2010 USA Dereuck, Jim Estes, Fred Finke, Milena Glusik, Running Circuit winner, Katie McGregor, in David Katz, Jean Knapp, Jonathan Marcus, Barb person at the Awards Breakfast on Saturday Palma, and Joyce Prucedas. morning. All were encouraged to attend and celebrate Katie’s athletic success and Elva’s A quorum was present. outstanding service.
Chair Virginia Brophy Achman called the 2012 Olympic Team Trials – Women’s session to order at 1:05pm. Marathon The 8‐mile loop which will be part of the Introductions course at the 2012 Olympic Team Trials – Committee members and guests introduced Women’s Marathon will be incorporated in themselves. The chair acknowledged the January 2011 at the Houston Half Marathon vacancy created by the departure of Executive which serves as our first national Committee member and National championship of 2011. Jim Estes informed the Championships Committee Chair Hank Brown group that there would be advertising each and and welcomed Darren DeReuck to fill that every month starting January 2011 as we begin vacant position effective immediately. the countdown to the trials. There will be TV coverage, but details were still to be worked Approval of Minutes out. Secretary Mickey Piscitelli asked for approval of the 2009 WLDR Committee meeting International Competition minutes. The minutes were unanimously Kathy Nary gave a concise summary of our two approved. international competitions. On October 16, in the IAAF World Half Financial Housekeeping Marathon Championship in Nanning China, Executive committee members were reminded Team USA was 7th out of ten. to complete the necessary paperwork and to On November 23 at the Ekiden in Chiba, Japan, include receipts for expenses incurred with Team USA was 5th out of twelve teams. respect to the Annual Meeting. The chair Lee Ann Meyer reminded the group that next distributed hard copies of the needed forms. year the only international competition would be the Chiba Ekiden. Organizational Directory/Website Update Organizational Services There was some discussion regarding some of the WLDR committee contact information as Barb Palma reported that it would be the case presented on the USATF website. Jim Estes, that after each Olympic Games (summer), the associate Director of Marketing LDR Programs, Annual Meeting will be hosted in Indianapolis. fielded questions regarding the status of and the She reported that a larger number of launching of the more user-friendly face of the associations than usual are not in good USATF website. standing and must correct problems/inconsistencies by noon Friday. 2010 WLDR Awards National Championships Elva Dryer was informed (via teleconferencing) that she was the recipient of the 2010 Marja In 2010 WLDR had a slate of 10 championship Bakker Contributor of the Year Award. Elva races. Including the USARC Grand Prix Bonus, humbly thanked the group. Since Elva, a new prize money totaled $347,300 for our female mother, was unable to attend this year’s annual athletes. Athlete Development Program (ADP) 2010 Virginia Beach, Virginia coordinator Linda Barnhart oversaw the tweaking raising the qualifying standards for the of needed changes in the ADP application Olympic Team Trials – Women’s Marathon, paperwork and process. It was the consensus of promoting the half-marathon standard as a the group that the new website be user-friendly means of qualifying for the trails especially in the area of ADP. strengthening the Athlete Development Program Elva posed a question as to whether the ADP hosting “rookie” camps should be limited strictly to national championship races or perhaps become New Business attached to other high quality races. There was some discussion regarding who might take a more active role in 2011 There was some discussion regarding regarding the Jenny Crain “Make It Happen” initiatives for increasing the number of ADP Mentoring Program. opportunities for our emerging elite athletes. The meeting was recessed at 3:01pm. Championships Chair Darren DeReuck reviewed the list of previously awarded championship races for 2011 and announced that he anticipated bids for the years beyond Women’s Long Distance 2011. It was announced that there would be no Running General Meeting national championship at the marathon distance in 2011, but that a new championship opportunity would be introduced in its place. Friday, December 3 This would be an alteration from the normal course of events for the year 2011 only. Chair Virginia Brophy Achman called the meeting to order at 10:08 am
Long Distance Running Introduction of Executive Committee members. Division: MLDR and WLDR Brief Updates/Committee Reports Long Distance Running Division Chair Fred A) Virginia gave a brief overview of the year’s Finke asked the committee to examine_ events the highlights of which were our 2010 the levels/areas of commonality between the national championships and preparations for MLDR and WLDR committees. He charged the the 2011 USA Half Marathon Championship group with identifying which processes and hosted by the Aramco Houston Half Marathon. procedures are handled in the same way by the She reviewed the number of athletes who had two committees and which are handled already earned the A standard (24) and B differently. standard (84) for the Olympic Team Trials – Executive Committee Member Additions Women’s Marathon in 2012. Possibilities for television coverage and/or live streaming The Chair was pleased to announce the video for the 2011 Houston race were addition of athletes Kate McGregor and Milena discussed as this will be the first chance for Glusik to the WLDR executive committee. athletes to test themselves on the 8‐mile loop that will be incorporated into the Trials in Challenges 2012. Question posed: What can WLDR do to get Team USA to the Olympic Podium in 2012, 2016, etc.? She reported that the entire championship This brainstorming portion of the session series enjoyed a high level of participation with including discussions about: Katie McGregor distinguishing herself by being the top point earner in three of the 10 events. Minutes of the 32nd Annual Meeting 2010
The World Half Marathon Championships was B) Kathy Nary reported on our International awarded to Kavarna, Bulgaria in 2012. Competitions Bob also reported that the World Marathon LeeAnn Meyer served as the team leader for Cup would be discontinued as a “team” race. the women at the World Half Marathon Championship in Nanning, China. The team It will still be held as part of the world took 7th. championships and athletes will continue to vie for individual medals, but there will no longer LeeAnn gave a detailed report and offered to be a 5‐person team competition. share with the group some of her observations and notes including photos taken after the He updated the group regarding the Olympic competition and souvenirs of the event. She Marathon in London. Apparently the East End mentioned that for some of the women it was residents are not pleased that the course will their first international experience as a no longer (as previously thought) pass through member of Team USA and they handled that their sector. It was proposed by London pressure very well. She said that she and men’s Athletics that the start and finish of the team leader Bill Roe worked very well together marathon be at the Mall – the area in front of and that the athletes did their absolute best in Buckingham palace. Bob described the site as the terribly warm conditions. grand ‐ a majestic divided road flanked by gorgeous parks. The course will showcase the Linda Barnhart was the team leader at the grandeur of the capital with 4 loops passing Chiba Ekiden in Japan with Team USA 5th of 12 near iconic sights of London. There are a lot teams. 4 of the 5 women were elected at the more turns with the new course and a few 20K. She added that many athletes who might short areas where you must run over have been on the team had already committed cobblestones – not ideal for running, but this to fall marathons. portion enables the runners to pass in front of City Hall. The medal ceremony will still take C) Bob Hersh, Vice President of the place at the stadium. International Amateur Athletes Federation, stopped in to update the group on happenings Regarding the IAAF qualifying standards, Bob with the IAAF. Again the questions were believes that they will be set by April 2011. In raised, “Is the half marathon a viable event?” addition, any athlete who earns a finish in the and “Should we continue to support it?” top 20 at the World Championships this coming August at the 2011 World It is no secret that the IAAF has budget issues Championships in Athletics in Daegu, Korea and Bob revealed that it remains a struggle to will get the A qualifier, as will any athlete who convince everyone to preserve this event. The finishes in the top 10 in the IAAF Half event will be moved to the spring (late March) Marathon Championship Races (Gold Label but will be contested only in even numbered Races). years. In the odd numbered years, the competition will be a cross‐country race (also in March) WLDR General Meetings The feeling was that by moving the event to the Friday, Dec. 3 spring conflicts with major fall marathons would be avoided. History had shown that The Chair called the meeting to order at 2pm. when the event was contested in October, the quality of the competition was not at as high a level as it might have been. 2010 Virginia Beach, Virginia
Championships Update charged with raising and distributing the money to the training centers. It is the Championships coordinator Darren DeReuck intent that the training centers would reported that in 2011, a new championship foster a college/team training atmosphere. event, the USA Cross Country Championships The mission of the training centers would would be contested on Feb. 5 in San Diego. be to develop athletes to successful Unlike the marathon for which athletes would represent the USA in international earn double points toward their USARC points competitions. standing, points earned by the top ten finishers would earn points according to the structure The training centers would ensure that the established for all of the other championship athletes receive medical care for injury races. prevention and/or care. They would promote
our sport in the communities in which they are Darren also announced that the Tufts 10K will located. Many include housing, meals, injury submit a bid to be a national championship prevention education, coaching and a weekly race in both 2011 and 2012. stipend. MUT Council Jack mentioned a few of the training centers Chair Nancy Hobbs announced a list of races across the country, which had applied for grant bidding for upcoming MUT championships. money for 2011. She said that funding for MUT was about the same as what they were allotted last year. As a Associations Input result, a promotional DVD has been created The Chair asked the attendees to share their and is for sale. It is designed to pique the successes in the area of WLDR at the association interest of athletes for the USA junior squad. level during the year. Records Marlene (Georgia) and Gisela (Wisconsin) Andy Carr had a short list of performances that proudly reported on a high level of interest and he was recommending as records. A motion participation in their programs. Robin (Mid‐ was made to accept Andy’s recommendations. Atlantic) said that they had active Masters It was unanimously approved. athletes and were looking to focus on and enhance their youth programs. Other Business
USATF Foundation Board member and Vice‐ Tania (Colorado) described their upcoming Chair of the USATF Board of Directors, Jack Grand Prix Series that includes 5 championship Wickes enthusiastically reported the work events. Joseph (Southern Louisiana) is taking place via the Foundation. optimistic about getting things rolling in his Individual Elite athletes are being assisted association. Eric (Southern California) reported financially on their Grand Prix Series of cross‐country Grants have been awarded to training events. Apparently they had had 360 people centers participate and had team as well as individual Athletes are made aware of part‐time jobs awards. Patrick (Adirondack) shared that his that mesh well with their athletic association continues to offer many LDR workouts opportunities for members. Dick (Pacific) Athletes are mentored in terms of post‐ announced that the coming weekend would see competition careers the inaugural Sacramento marathon and that in The USA Distance project was summarized July of 2011, Sacramento would be the site of as a plan to create and support training the World Masters Athletics Championships. centers. A strong governing committee is Jane (New Jersey) shared the list of LDR events Minutes of the 32nd Annual Meeting 2010 for 2011 for her association. Jonathan (Oregon) The OTC in Chula Vista will be re‐opened for reported on their Road Race Grand Prix which track and field athletes only. was created with assistance from Road Runner Sports and which included championships in 4 In 2011 the focus will be on giving athletes different distances. Oregon also hosts a LDR even greater opportunities to meet Olympic track Grand Prix and a Cross Country Grand standards by utilizing existing events. Prix series. Laura (New Mexico) mentioned that there were more LDR events out her way. Julie shared that Duffy Mahoney, Director of Will (Nebraska) reported on Team Nebraska the High Performance program, went to the and some of the exciting events hosted at USOC seeking increased funding for the coming Burke stadium in Omaha. Chris (Utah) shared year. We were again funded 2.6 million for news about his Association regarding their high performance and the additional 1.1 hosting 14 races from the 5K distance through million in direct athlete support. the marathon. He described a well‐attended awards banquet and posed the question, “Why Insurance coverage will be available to 150 of not have an Association‐level awards banquet our athletes and will be allotted based on their each year?” position within a tiered system.
The meeting recessed at 2:53 pm. In conjunction with the Athletes’ Advisory Council the Sport Performance Division has developed a 3‐tier system to ensure the participation of the medal‐potential athletes in WLDR General Session # 3 all USATF and USOC programs. As part of one of the three tiers, athletes will gain primary Saturday, Dec 4 access to national and international The meeting was called to order at 2:08 pm competitive opportunities, sport performance workshops, sports medicine care, medical Rules reimbursement, and other important benefits and/or programs. Bill McKee updated everyone on proposed amendments to new and existing rules. There was also discussion about a “coaches to National Championships coaches” mentoring program, as well as a program to assist athletes’ in their transition Championships coordinator Darren reiterated from track running to road running. that the Tufts 10K submitted a bid for the National Championship in that distance for the Diversity Committee years 2011 and 2011. It was recommended by One of the goals of the committee is to create Darren that these bids be approved. The bids more leadership opportunities for people with were approved. disabilities. During 2010 the Diversity High Performance Committee was successful in the creation and distribution of the Diversity in Athletics Julie McKinney reported on discussions taking Newsletter. Three issues were posted on the place regarding athlete development. This area USATF website and e‐distributed to members has seen personnel changes including Rita during the year. Somerlot (chair/throws) and former WLDR Chair Carol McLatchie (steeplechase to Athletes Advisory Council marathon). Workshops and clinics with bio‐ Kimberly Keenan‐Kirkpatrick reported that mechanists will be scheduled to assist athletes there was much discussion and examination of in improving performance. the new tier program as well as Project 30. 2010 Virginia Beach, Virginia
Project 30 is a joint venture between USATF “In the event that some divisions have no and Nike, which provides financial support to entries any unclaimed prize money will be re‐ athletes who have a potential to be part of distributed to the winners in the other Team USA. The goal of Team USA is to win 30 divisions. The prize money will not go back to medals at the 2012 Olympic games in London. the LOC.” Kim also reported that was some discussion about ratings for live television coverage Bill Quinlisk will meet with Lloyd Stephenson versus tape‐delayed event coverage. separately to go over proposed rule changes that would affect masters LDR. Law and Legislation Nina reported that it was a quiet year for L&L but Ideas are being solicited for awards other than that next year will be more interesting. medals to Championship event age division winners. A motion was made to adjourn at 2:45pm. An enticement for cross country runners might Respectfully submitted, be a USATF race singlet for each age division winner if they enter and compete at the WMA Mickey Piscitelli meet in Sacramento. Secretary WLDR
December 3
Masters LDR Kelly Cannon presented a bid for the national masters 8K championship. The race is Run for Executive Committee the Dream. The date is May 21, Armed Forces Day in Colonial Williamsburg, VA. Steve Chantry has been the advisor and Dave December 2 McGillivary is the race director. An age‐graded purse of $10,000.00 will be offered. Minutes of the meeting on October 2, 2010 were accepted as amended. USATF Masters Long Distance Running Pam Fales noted that the Masters LDR website has still not been created. She stated she could The following awardees were elected by the do it in five minutes if she were allowed access. General Session voters
The Board has asked for a nomination for the Outstanding Masters Male Performer of the IAAF committee. Our candidate will be Don Year – Doug Winn Lein. Outstanding Masters Female Performer of the Year ‐ Linda Somers Smith The executive committee will nominate LeeAnn Outstanding Masters LDR Performer of the Meyer for the Otto Essig Award at the general Year ‐ Linda Somers Smith meeting. Otto Essig Award – Lee Ann Meyer Paul Spangler Award – Henry Sypniewski and Bill Quinlisk outlined the national road and Evelyn Tripp cross country grand prix. There was a discussion as to how to fund the prize money. Age Division Athletes of the Year M40 Tracy Lokken The issue of the distribution of unclaimed prize W40 Stephanie Herbst Lucke money was revisited. The minutes show that: M45 Mbarak Hussein W45 Linda Somers Smith Minutes of the 32nd Annual Meeting 2010
M50 John Tuttle The WMA holds only one cross country race at W50 Joan Samuelson its championships. M55 Reno Stirrat W55 Kathryn Martin Bill is suggesting that the top three in each age M60 Doug Winn division at the club championship cross W60 Sabra Harvey and Nancy Rollins country be offered a free USA singlet if they M65 Doug Goodhue will compete at the WMA world championship W65 Sharon Dolan being held this year in Sacramento. M70 Bill Riley W70 Barbara Miller Masters women are a minority in cross country M75 Ray Parella races. A task force is suggested to explore the W75 Lois Gilmore reason for that and to find ways to encourage M80 Jerry Johncock Masters Women to compete. W80 Margretta Lutz M85 Lou Lodovico A rule change will be made that allows for one W85 hour for filing a protest after the results have M90 Henry Sypiewski been posted in a Masters LDR Championship. W90 Evelyn Tripp A rule change is being made that cuts the M40 and M50 team to three scoring members rather Saturday December 4, 2010 than five. This is designed to make it easier for teams to compete in the new team grand prix. Andy Carr gave the records report. Cross country teams remain the same.
Bill Quinlisk introduced the inaugural Masters Nancy Hobbs reported on MUT. She pointed LDR Team Grand Prix for 2011. The report is out that the sport is growing. The attached. championship schedule will be posted on the masters LDR website in 2011. The national office has stated that the Masters LDR webpage will have the information on‐line Pam Fales reported that the webpage will now by January 1, 2011. be linked properly to the national USATF webpage. It was suggested that National Masters All American Cross Country Awards be based on Marian Lein reported on the Phidippides participation in the three cross country Award and pointed out that runners have until championships. January 31, 2011 to submit their application for the award for 2010. Two hundred technical shirts will be awarded at the club cross country meet in December. Andrew Allden made a presentation on behalf of the OBX 8K run. Gary Morgan presented a The Canada versus USA competition will be proposal to extend the 10K Championships at reinstated at the 5km cross country Dexter Ann Arbor for two years and it was championship next fall in Rochester. approved by the General Session. The executive committee will finalize selection of The Harrier of the Year selection: Carmen championship races for 2011 via email. Ayala Troncoso and Rick Becker. Conference calls of the Executive Committee Masters LDR is asking for equity on the purse will be held on Monday, February 28, April 25, money at the cross country club June 13, and August 22. championships. 2010 Virginia Beach, Virginia
An in‐person meeting of the Executive Applications may be made on‐line. Committee will be held in conjunction with the Random drug testing will be done at the Twin Cities Marathon on Saturday, October 1. meet. The acceptable singlets will be those used David Oja was elected by the Executive by our Olympic athletes at the Sidney and committee to serve on the executive Athens meet. committee. Mary gave a short report on drug education/anti‐doping.
Marilyn Mitchell distributed the WMA meet Joint Masters Track and Field entry books for the July meet. She also and Long Distance Running distributed information regarding the meet hotels that will have transportation to the meet. She also has created an excel spread Saturday December 4, 2010 sheet showing the best performances by women in the recent meets and another The meeting was chaired by Don Lein, Masters showing the slowest, or poorest performance LDR chair. in each age division.
Sandy Pashkin reported that the NCAWMA Norm Green listed the athletes that were championship will be held in Saint John selected to the Hall of Fame for 2010. The Hall Newfoundland in July 2012 of Fame committee is reviewing the criteria for nominations to the Hall of Fame. In 2011 the Gary Snyder reported on Track & Field. committee will nominate five old timers with Drug testing will be conducted in the the three receiving the most votes being national meet in Ohio in 2011 by the elected. Twelve active athletes will be USADA. nominated with the six receiving the most The DVD Forever Fast that promotes votes being elected. Masters T&F is now available. The 2013 Indoor National Championship Respectfully submitted, will be held in Landover MD. The 2013 Outdoor National Championship Madeline Bost will be held in Kansas City. Secretary, Masters LDR
Don Lein reported on LDR. The second place man was drug tested this Mountain Ultra Trail Running year in the marathon championships at Twin Cities. Drug Testing has been occurring for Council Minutes years in MLDR Championships.
Masters LDR athletes do not have an December 3, 2010 opportunity to compete in international MLDR 1) Introductions of all present, name and championships. affiliation. E‐mails collected of those present
not already on file with the chairperson. Phil Greenwald and Mary Rosado reported on the WMA meet scheduled for July in 2) Review Minutes of 2009 USATF Mountain Sacramento. Ultra Trail Council Meetings (Indianapolis, IN,
December 2009). Carl Grossbard made a motion to accept the minutes, Dave Dunham Minutes of the 32nd Annual Meeting 2010 seconded the motion. All were in favor of a. Cranmore Mountain Race – June 26, 2011‐a accepting the minutes. Selection Race for the U.S. Mountain Running Team that will participate in the 3) Finances – Budget for 2011 – distribution of World Mountain Running Championships in team funding 2011. Nancy Hobbs reported Tyrania, Albania, an up‐down course. Rich that the MUT Council had an operating budget Bolt reported that since the course is not as of $5000. MUT also had a $4500 budget for steep as is typical for the world champs, the liaisons to each event. Each of the three Cranmore director (Paul Kirsch) will alter national teams (mountain, 100km, and 24 the course to make it more like the course Hours) received $10,500 to spend on team will be in Albania. A total of $3000 in prize travel to the world championships. Nancy money, and home stays will be offered. asked for additional funding for each team next b. Caumsett 50km Road Championships – year, after having received information from March 6, 2011 – Caumsett State Park on the teams about their expenses for 2010. For Long Island, NY (Lloyd Harbor, NY) example, the Mountain Team spent $25,000 on c. 15km Trail Championship – May 14, 2011 their flights to the World Mountain – Spokane, WA, $5000 in prize money Championships. The Mountain Team raised additional funds to help cover expenses Bids for 2011‐12 races, which will be (donations through the American Trail reviewed in depth at tomorrow’s session, Running Association), but still didn’t provide are: 100% of travel for athletes and staff. The ultra 10km Trail – Aug. 27, 2011‐ North Carolina – teams were not as fortunate in their Continental Divide Trail Race fundraising. Roy Pirrung added that one Half Marathon –June 12, 2011‐Bend, OR ‐ Foot individual on the 24 hour team had all her Zone expenses paid by her company, and this freed 100 Mile – Burning River –Cleveland to Akron, up her portion of the travel monies for OH‐ July 30, 2011 and ~July 28 or 29, 2012 distribution among the other team members. 100km Trail – Bandera – TX – January 8, 2011 Later in the meeting, after Ann Heaslett 24 Hr. – 2 bids: indicated that while there is a 501(c)3 set up The Hard Way, Tulsa, OK – Oct. 22, 2011, for the 100km team, little to no money has October 23, 2012 been collected for distribution to the athletes. North Coast, Cleveland, OH – Sept. 17, 2011, Mike Spinnler stated that he uses some of the September 12, 2012 revenue collected from entry fees from his JFK f) 50 Mile Road – PA – Tussey Mountainback – 50 Mile race to fund 100km runners at the October 23, 2011 World Championship, but waits until after the g) 50km Trail – 2 bids: event as the funding is based on performance 1. Flagline – Bend, OR, Sept. 24, 2011 at the World Championship. In other words, he 2. Nuaces – Rocksprings, TX – March 5, 2011 intends to reward fine performances at Worlds h) 100km Road – Mad City 100km – Madison, with financial remuneration. He stated that the WI, April, 9, 2011 Cumberland Valley Athletic Club, which is a i) Mountain Championship – Mount 501(c)3 provided $5000 in funds in 2009 and Washington Road Race – 3rd Sat. in June, $3300 in funds in 2010 for “incentive and 2012 development.” The information regarding this j) 50km Road – Caumsett – first weekend funding based on performance was provided to March 2012, 2013 the athletes well before the race date. Marla Emde, of the Spokane Regional Sports 4) Championships – We first reviewed the Commission, spoke about the 15km trail championships that have already been championship that her commission hosted in awarded for 2011: 2010 and will be hosting in 2011. It occurred July 31, 2010, at Riverside State Park in WA. 2010 Virginia Beach, Virginia
There was a BBQ and a BrewBQ, many good Max King and Joe Gray. Our U.S. men’s national podium shots of the winners were obtained mountain champion chose not to attend because runners stuck around after the race. Worlds this year. Team staff noted that three There was good local media exposure. college coaches are feeding men into the Runner’s World and USATF wrote up stories mountain running program: U. Richmond, U. about the race. There were 150 participants, Portland are two of them. Since age 16‐19 is about 75 elite athletes. There were 5km and the age range for jr. team membership (juniors 10km events for “the locals” who were must be at least 16 in the year of competition interested in participating but didn’t feel up to and not yet 20), college freshmen, particularly running 15km. The 15km started at 11AM so red‐shirted freshmen, are ideal team that it was time for lunch when they finished. candidates. Unfortunately, there are college Fred Finke served as liaison. May 14, 2011 is coaches still not allowing former high school the new race date. Spokane’s Bloomsday Road members of the team run as college freshmen. Race is the weekend before. Mountain team staff note that the coaches who 5) The Runners of the Year have been selected do allow the athletes to go abroad to compete and the recipients will be announced at are impressed with the maturity their athletes tomorrow’s awards breakfast. return with.
Dave Dunham spoke about the new Trail Series To try to get more youth involved in the Champion awards, that were given to top point mountain running program, Nancy and Paul winners in the combination of the 10km, 15km, will be developing a DVD aimed at youth. To half marathon, and marathon trail races. do this, they will request a grant from the USATF Foundation and a matching grant from MOUNTAIN the American Trail Running Association. Rich Bolt and Nancy Hobbs provided the following report: Masters World Mountain Championships will be held one week after the Open Championship The World Mountain Running Championship (which is in Albania on September 11, 2011). this year was held in Kamnick, Slovenia on The Masters race will be in Italy on September September 5. This was an “Up” year, and there 17, 2011 in the Udine region. One does not was 4,800’ vertical gain on the men’s have to qualify to be a part of that race. World approximately 12km course. Richard Bolt Long Distance Mountain Championship was (team leader), Nancy Hobbs (manger), and Paul hosted by the Pikes Peak Ascent in 2010. Kirsch (manager/juniors) were the team staff (There is also a WMA 100K held every other on site this year. Ellen Miler served as women’s year at the open World 100km manager, but was unable to be on site in championships). The Pikes Peak Ascent was a Slovenia. There were some issues to be dealt World Long Distance Challenge Event this year. with in Kamnick including resolution of a Drug testing was done, and all results were junior passport of a U.S. athlete prior to “clean” per USADA. departure. The women were favored to win the gold medal this year, so there was a lot of Team staff selection was discussed. Nancy pressure. They finished fourth, but were proud Hobbs noted that at meetings involving other to be the first team to finish all 4 members. USATF disciplines (LDR), there was discussion The men took the silver medal. Rich described that they would like to see us all follow a the competition as “fierce” and Paul added, “a similar format in selecting our National Team rising tide raises all ships.” The African Staffs. They’d like it to be more uniform. countries have started to field men’s teams, Nancy notes that we do have our application and our own team is now fielding several on‐line at the USATF site but we have not former national class steeple chasers, including included a list of duties for each position.
Minutes of the 32nd Annual Meeting 2010
Nancy, Rich, Paul, and Dave all agreed that it attend (at their own expense). Paul Kirsch made sense to continue to have three staff asked that, to promote Caribbean nation positions for the mountain teams because of participation, we ask any college coaches who the three different starts, the need to attend the have athletes from the Caribbean to consider annual WMRA Congress meetings and technical allowing and encouraging their athletes to meetings splitting the staff if athletes need participate in the NACAC event as thus far, we support during those meeting times. haven’t seen much participation by Caribbean nations. We next discussed and selected team staff for 2011. This went quickly as only one individual ULTRA applied for each position. We voted the 1) a. National Team Report – 100km: Ann following as team leaders for the 2011 World Heaslett reported that the U.S. men had a fine Mountain Team, with the motion to vote made showing at the World Cup held November 7, by Dave Dunham and seconded by Carl 2011, placing second. Michael Wardian put in a Grossbard, and all present unanimously in fine effort, taking the individual bronze medal support: with a sprint to the finish. All five men who Team Leader: Rich Bolt finished the race qualified for positions on next Women’s Manager: Ellen Miller year’s team by running times under the Juniors: Paul Kirsch qualifying standard. One man, Todd Braje had to drop out of the race. Though we fielded a The race distances were discussed: Jr. Women team of three women, only two finished and – 4km, Jr. Men – 8km, Sr. women – 8km, Sr. the U.S. women did not post a team score. Our Men – 12km. Selection for juniors is based on two female finishers were in the top ten: resume, and the athlete must be recommended Meghan Arbogast – 5th, Carolyn Smith – 9th and by a teacher, parent, mentor, or coach. both ran under 8 hours. Melanie Fryar had to drop out due to a foot injury. Though we had 9 NACAC Mountain Championships were held for women who had run under the qualifying the 7th time, this year in Canmore, Alberta, standard in the qualifying period, due to injury, Canada, and will be held in Jalisco, Mexico, in financial issues or personal issues, we were not 2011, around July 12. Canmore’s course was able to take four women to the race. Roy supposed to be an “Up” course, but ended up Pirrung, who ran the race as a World Masters being an “Up‐Down” course because of bears competitor, reported that the race was a good on the race route, hence necessitating a last runners’ course, but a poor spectator course (it minute course change. The race was held at went out onto wharves where there was not the 1988 Olympic Ski Venue, which now hosts spectator access). He cited the one major error many mountain bike races. The U.S. Men’s was that the lead runners were lead astray on Team did not win for the first time in a long the very first loop, which was different from time. They took second to Canada. The U.S. the subsequent 19‐5km loops, and this Women’s Team did win. Joe Gray won the necessitated making one of the later laps individual title. There were no Mexicans shorter than it was the rest of the race. This participating this time. Race organization proved a bit confusing for some competitors. drove the participants and staff around as Though there apparently was difficulty with needed, even back to the airport in Calgary. traffic during last year’s IAU World Challenge Race staff and participants stayed in a youth 50km, the government seemed to support this hostel in Canmore. Representatives from the race wholeheartedly, and traffic control was Canadian equivalent of USATF gave out the not a problem. medals after the finish. To get a team together for the NACAC event, the mountain team staff b. The next World Championships will be goes down the list of top finishers are the held in Winschoten, The Netherlands, on World Mountain Champs and asks them to September 11, 2011. Selection Criteria for the 2010 Virginia Beach, Virginia team are posted on the USATF website, as are On the day before the World 100km, Lin the names of those men and women who have Gentling attended the IAU International met the standard in the qualifying period. Congress. These meetings are held every other year. The next IAU International Meeting will c. Team Staff Selection for the World Cup be held in 2012 and the delegate from the U.S. 100km, 2011: Lin Gentling, who has 16 years will be selected at next year’s USATF meeting. experience as a staff person for the 100km The new IAU website is applied as team leader. Lion Caldwell, M.D., http://www.iau‐ultramarathon.org/. who has 15 years experience as the team doctor applied as team doctor. Roy moved that Howard Nippert and Roy Pirrung discussed the we vote to accept these two persons as team new IAU rule regarding Aid Stations (as of staff; this was not seconded but was 1/1/2010): apparently this rule came down unanimously approved. Two persons applied from IAAF. Historically, it was acceptable to to be asst. team leader for the 100km team: have refreshment stations which were 300‐400 Tim Yanacheck (who has served as asst. team m long and the person aiding the runner could leader for 3 years and has been a support run alongside the athlete and assist with person for the team during his wife Ann feeding, hydration and dressing. Now, what is Heaslett’s ultrarunning career) and Mike allowed is different. The aid station is a table. Spinnler (who has been involved with the JFK The person providing aid must stay off the 50 mile race since the early 1970’s as a course (be either right behind the table or right participant and director and who has been in front of it – at Gibraltar the aid provider involved in some capacity with 6 National needed to stay behind a while line on the road). 100km teams). At the race in Gibraltar, there was a woman whose only job was to make sure that no one Nancy Hobbs asked Mike to provide an providing aid violated that rule, and if one did overview of his experience for the Council. The he/she was warned that he/she was risking essence of what he said was that he would be disqualification of his/her runner. In light of available to assist the team by providing this, Howard and Roy recommended that we information to the competitors re: where they follow this rule at our national road 100km and stood in comparison to the competition. 24 hour championships. Others recommended that race directors put this in bold print on all Roy Pirrung offered to speak on Tim race entry forms and possibly in the race Yanacheck’s behalf, and cited Tim’s waiver. Dave Dunham made a motion that we commitment to the sport, with Tim having follow the IAU’s rule re: provision of aid, Roy offered to direct a National Championship Pirrung seconded this motion. All were in 100km out of which we could get more people favor and this was unanimously approved. qualified for the World team and could provide experience to those people to simulate what The IAU has also adopted a rule disallowing would occur at the World 100km race. Ann heart rate monitors and GPS devices in Heaslett also spoke on Tim’s behalf and noted World Championship races. In light of this, a that while she had never had the opportunity motion was made by Howard Nippert and to work with Mike and did not know his seconded by Roy Pirrung that we adopt this qualifications, she did know that Tim is rule in our National Championship 100km road extremely organized, and that this is an and 24 hour races. This was unanimously important asset in a team staff member. approved, however, since this is not a “rules” year, we will not be able to get it into the “rule A vote was held by secret ballot and Tim book” until next year. It is nonetheless a Yanacheck was selected to serve as Asst. Team recommendation to better prepare our athletes Leader for the 100km team in 2011. for the international competitions they will face. Ann Heaslett noted that her Minutes of the 32nd Annual Meeting 2010 understanding of why these devices were for next year is to ask U.S. runners to use only banned was that they allowed athletes from food from the U.S. aid station. wealthier countries an advantage over those from financially disadvantaged countries. IAU 50 Mile Trail Championships – Howard and Roy recapped the 2009 event, held in Kami Semick, one of our MUT council Sierre Chevalier. Course length was not exactly members, who was unable to attend this year’s 50M, but was thought to be about 85km. At the meeting, wrote Nancy with a suggestion that USATF Meetings in Reno, we generated a risk the “No Headphones” in a national of qualifying criteria to be used in selecting championship race be written in bold print athletes for this event, should it be held again everywhere the race is advertised or promoted. in 2011. It was not held in 2010. This is really This suggestion came after a runner at a 50km an individual invitational rather than a team trail event would have won but was event (there is not national team scoring). disqualified because he or she wore We now have three US events with IAAF headphones during the race. “Bronze” label status, including the North Coast Endurance Run 24 Hour Event, The Mad City Dave Dunham suggested that race directors 100km Road Race, and the Caumsett 50km could write into the race’s waiver: Road Race. Having the “Bronze” label status ‐ No GPS allows us to get funding for U.S. athletes in IAU ‐ No headphones Championship Events. Tussey Mountainback is ‐ No refreshments out of the refreshment an IAU “Silver” label event. zone ‐ No technical devices Nancy Hobbs was approached by a search firm soliciting information on what we, as a MUT Kami Semick has started a website to promote Council, would like to see in a new CEO, since the U.S. 100km team, and the 501 c 3 which they are seeking a replacement for Doug Logan, Tim Yanacheck started is listed on there to who was recently fired. Nancy solicited promote fundraising. It was suggested that answers to this question via email, and passed Kami add the information about Mike Spinnler along in their entirety several members’ email and his JFK 50 Miler’s “incentive and replies. She also spoke with an employee of the development funding.” It was also discussed search firm, for about 45 minutes in early that probably now that the 24 hour team November. She expressed satisfaction that the should be included on this website because it is MUT Council’s opinions on this important now under the auspices of USATF rather than matter had been solicited. AUA. This information will need to be communicated to Kami so she can add the 24 This session was ended with an update by hour team to the site. Nancy about what had been discussed in the LDR sessions, chaired by Fred Finke. 24 Hour Team – Update provided by Roy Pirrung. Race was held in Brive, France. Roy ‐LDR is looking to try to develop more served as team leader, Mike Spinnler served as commonality in how it selects National Team asst. team leader. Weather was good, course Staff, which might mean that in the future we was good to allow for family support of team. need to alter how we select our MUT National Three U.S. men ran over 150 miles, with Scott Team Staffs. Jurek having run 165.7 miles to set a new U.S. men’s record. Many runners became ill at this ‐LDR is also trying to develop a common year’s race, and one, Jill Perry, was process by which liaisons to National hospitalized. It is Roy’s opinion that some of Championships are selected, which may impact the communal aid station’s food or water might us. have been contaminated, and in consideration 2010 Virginia Beach, Virginia
Awards in addition to the UROY and U.S. Mountain Running Championships MtnROY may be added or selected 2011: Cranmore Hill Climb, June 26, This differently. race was already selected at last year’s Team Selection Processes may become convention. It is an up‐down course in more uniform. keeping with the fact that the World Size of Logos to be added to U.S. uniforms Championship event is an “up‐down” event, in National Championships (primarily the and race management will work to make Olympic Trials) may become more in line the ascents and descents less steep in with IAAF logo sizing regulations. keeping with the course the US will face at Additionally, a hot topic for discussion in the World Championship in Albania. Race LDR is whether or not athletes who have will be held in North Conway, NH, and will recently become U.S. Citizens (and never offer $3000 in prize money (up from $2000 competed for another country) could in 2009) and will offer home stays to some immediately compete in National elite athletes. There will be separate male Championships or whether they have to and female starts. Paul Kirsch will act as wait 3 years as is mandated in IAAF race director. He can be reached at competitions. It was discussed that perhaps [email protected]. The if one never competed for the original liaison for this race will be Rich Bolt. country, that maybe one could immediately 2012: Mountain Washington Road Race, compete for the U.S., but if the competitor June 16. The race will be held in Pinkham did compete for his/her former country, he Notch, NH. This race has hosted the or she might need to wait the 2‐3 years. national championship three times before.
This is an “up” course, and the course The meeting was then recessed, to be selected for Worlds will be an “up course” reconvened on Saturday, December 4, at 3PM. so this should help in selecting an
appropriate team. There is $5900 in total MUT Council Mtg. #2 ‐ prize money and bonuses for breaking 1 December 4 hour for men ($500) and 1 hour, 10 min. for women ($500). Home stays for ~30 Several guests were present and were elite athletes will be provided and introduced: Bill Roe, past president of USATF assistance with transportation to and from and who attended the Mountain Running the airport will be provided. The Championships in 2003 and 2005, and Susan breakdown of the prize structure is 1st pl ‐ Weeks, CEO of Running USA, $1000, 2nd ‐ $6000, 3rd‐ $400, 4th ‐ $200, 5th (www.RunningUSA.org). ‐ $100.Age Graded Master’s Prize structure is 1st place ‐ $300, 2nd place ‐ $200, 3rd place Nancy Hobbs noted that USATF team staff will ‐ $100. This race would like to be a not be formalized until January, when the selection race and may be the sole selection USATF board meets to review the staff put race for the 2012 mountain team. Jason forth by the MUT Council. Bryan motioned to accept the bid, Tania Pacev seconded it. All were in favor of From Agenda: accepting the bid. No liaison was selected yet as this will not be a national 4) Selection of Championship Races: championship in 2011. Bids were discussed from shortest to longest b. Ultra Championships race:
1. 50km Road – Caumsett 50km was already granted the National Championship for 2011. The race is now bidding to host the National Minutes of the 32nd Annual Meeting 2010
Championship in 2012 and 2013, held the first runners last year. There were good Sunday in March. The race is held at Caumsett refreshments during the event, a cookout with State Park on Long Island, NY. If there is snow, beer afterward, good facilities, and the race it is plowed. Temps are usually in the 40’s. director got assistance from the directors of the This year, because of construction on the “Where’s Waldo?”100km, which has been a building they’ve always held runners in, they Master’s national championship in the past. will be erecting a large warming tent instead. John Martin made a motion to accept this bid. They have medical aid available. The Greater Roy Pirrung seconded it. The vote was Long Island Running Club hosts this event, and unanimous to make this our USA Trail 50km Carl Grossbard is the race director. He can be National Championship for 2011. Rich Bolt will reached at [email protected]. The prize act as liaison. structure is as follows: Male and Female 1st – $100 each, male and female 2nd – $75, male and 3. 50 Mile Road – Tussey Mountainback 50 female 3rd – $50. Addition prize money goes to Miler scheduled for 10/23/11, at the Tussey Male and Female Masters 1st‐ $100, 2nd – $75, Mtn. Ski Area in Boalsburg, PA. Mike Casper is 3rd – $50. Incentive money is available; too, for the race director, and can be reached at example, if one breaks the course record, one [email protected]. Jason Bryant receives $500 extra. If one breaks a national served as the liaison to this race last year. It record, one earns $1000 extra. Dave Dunham has been a USATF championship for 4‐5 years. will act as liaison to this race in 2011. It is not ideal as it is mostly non‐paved surface. However it has been our only bidder. Howard 2. 50km Trail – Flagline 50km. This race is discussed that it is quite hilly and is at a bidding to be a National Championship in 2011. beautiful time of the year in that area. $5000 in It was a National trail championship last year. prize money is being offered, which represents It is held at Mt. Bachelor Ski Resort near Bend, a 20% increase from last year. The prize OR. Rich Bolt reported on this race. He structure is as follows: For Open male and indicated that there was a major “snafu” in the female 1st place: $750, 2nd place: $450, 3rd race, when most of the top runners were place: $300. For Masters male and female 1st directed off course by an ill‐advised race place: $450, 2nd place: $250, 3rd place: $200. official. However, they all managed to get back There are bonuses for records set. Jason Bryant on track, and the runners who got ahead of made a motion to accept this bid, Tanya Pacev these runners due to the error waited and seconded the motion. The vote was unanimous allowed the runners who were lead off course to make this our USA Road 50 Mile to finish in the order that they were in 5K from Championship for 2011. Joe Jurczyk will act as the finish where the wrong turn was made. liaison to this race. The race director immediately told the runners who had gone off course because of the 4. 100km Road – Mad City 100km scheduled official’s mistake that they’d receive free entry for 4/9/11 in Madison, WI. Tim Yanacheck is next year and gave them cash refunds for this the race director and can be reached at years’ race. Elinor Fish, an editor for Trail [email protected]. This race has served Runner Magazine did a story about both the as 100km road national championship 3 times. racers graciousness in allowing the finishing It involves running 10 loops around Lake order present before the wrong turn to persist, Wingra. There is a relay and a 50km run in and about the race directors’ generous conjunction with the 100km, and those races response to his official’s mistake. The race do not impede the progress of the 100km director is Dave Thomason, an experienced runners. $6000 in prize money will be offered: race director who also owns a “Foot Zone” 1st male and female: $1000 each, 2nd male and store. The race offers $2500 in prize money, female: $750 each, 3rd male and female: $500 which is fronted by the visitor’s bureau. This is each, 4th male and female: $375, 5th male and a one loop course and hosted about 100 female: $250 each, 6th male and female: $125 2010 Virginia Beach, Virginia each. There is no designated master’s prize national championship for 2011 and 2012. The money. Lin Gentling served as liaison and race is scheduled for 7/30/11 and the same would like to serve again this year. Dave weekend in 2012. There isn’t much flexibility Dunham made a motion to accept this bid, and in dates because the Bridgestone/Firestone Roy seconded the motion. The vote was Golf Tournament and the Canton Hall of Fame unanimous to make this our USA Road 100km have events on surrounding weekends and Championship. thus hotel rooms are not available on surrounding weekends. Home stays are 5. 100km Trail Championship – Bandera available. $10,000 is offered in prize money, 100km Trail Run, scheduled for 1/8/11 and with the winners (male and female) receiving the second Saturday in January 2012 submitted $1500 each. Prize money is also offered in the a bid to serve for two years as National master and grandmaster categories. This race Championship. Joe Prusaitis serves as race has been run for 5 years. It is a point‐to‐point director. He can be reached at course and goes through 3 parks. It is 75% [email protected]. This year’s race will trail and 25% road or toe path. Last year’s be the 9th time it has been run. In conjunction winners were Todd Braje in 15:29, Annette with the 100K, it should be noted that there are Bednosky in 16:44. There are 400‐500 also 25km and 50km race distances. There volunteers and 20 aid stations. Last year, 270 were ~700 runners total last year, with about runners registered, 255 started, 170 finished 200 running the 100km distance. The three (of these, 22 in essence made enough in prize races have three different starts so there is money that their entry fee was paid). In the little congestion. The race is a part of the national championship, safety runners are not Montrail Ultra Cup so already has some big allowed. Only about 1/3 of the runners chose name athletes signed up to run. The course is a to have safety runners (55 runners). If you 31 mile loop run twice. Aid stations are 5 miles decide at some point during the race that you apart. Terrain is rugged (hill country of Texas). will only be able to finish if you have a safety Cowboys patrol the course on horseback. runner, you can add a safety runner but you are There is a prerace dinner and post race then not eligible for national championship breakfast. Start is at 7:30AM. Winning times scoring. Joe Jurczyk is the race director and for men>9hours, for women>10 hours. Chip can be reached at [email protected]. Mike timing is used. There is $2000 prize money. Spinnler made a motion to accept the bid, Carl Breakdown of the prize money is as follows: Grossbard seconded the motion. Howard male and female first place: $500, male and Nippert agreed to be the liaison for the race. female 2nd place: $350, male and female 3rd place: $150. There is no prize money 7. 24 Hour Championship – North Coast designated for masters. Joe’s wife says that the Endurance Run submitted bids for 2011 and gifts are “very unique” and last year included 2012, as did 24 The Hard Way. handiwork of the Tarahumara Indians Most a. North Coast Endurance Run – 9/17/11 and competitors stay at dude ranches (generally 9/22/12, Cleveland, OH. $6000 in prize can negotiate a lower price if you are just going money is offered with breakdown as to stay rather than use the horses). The course follows: first male and female ‐ $1500, 2nd is well‐marked (Joe says he knows where most male and female ‐ $1000, third male and people get off course and he uses “wrong‐way” female ‐ $500. No masters prize money. signs to try to redirect them). Roy Pirrung Home stays are available. This event is held made a motion to accept the bid, Tania Pacev in Edgewater State Park. Each 1/16 mile is seconded it. Roy Pirrung agreed to be liaison certified. It is a 0.9 mile loop with one aid for the race. station. Porta Johns are present on two sides of the course. There is one road 6. 100 Mile Championship – Burning River crossing, and a volunteer and a ranger staff 100 Mile Race submitted bids to serve as this. The course is very spectator friendly. Minutes of the 32nd Annual Meeting 2010
In 2010, the winners were Serge Arbona held at a camp, so you stay at the camp lodge with 156 miles, Connie Gardner with 141 with other elite athletes there). The airport is 1 miles. Dan Roes, John Geesler and Connie hour plus from the race site. The race was Gardner all wrote endorsements of the race. started in 2009. It is a “tough and challenging This is an IAU bronze label race. 12 hour course” which starts and finishes atop a records can be broken at this race, as well, mountain. It involves fire roads and technical and have been. Joe Jurcyzk is race director trails. It is an “honest championship” and is and can be reached at [email protected]. good for spectators. The race attempts to b. 24 The Hard Way – 10/22/11 and introduce runners to trail running/racing. Last 10/23/12, Oklahoma City, OK. $6000 in year, Kristin Price, who was the Mountain prize money is offered with breakdown as National Champion, also won this race. 140 follows: $1500 for first place male and participants ran last year. There were 3 men in female, $1000 for second place male and the 70 plus age group. There is a separate female, $500 for third place male and men’s and women’s race start so it is not too female. Lodging can be offered for 6‐10 congested. Jason and Allison Bryant are the officials/athletes the night before the event. race directors. They may be contacted at This race was run in 2009 (? If this should [email protected]. have been 2010), winners were Danny Ponder (114 miles) and Juli Aistars (104 Roy Pirrung made a motion to accept the miles) and had a 2:1 volunteer to runner Continental Divide Trail Race as the USA ratio. There were 150 entrants from 8 Championship 10km Trail Race for 2011 and states. It is held in Bluff Creek Park, a city 2012. Dave Dunham seconded the motion. park with a tree‐lined course where the The Continental Divide Trail Race was voted nights are mild and the wind is blocked. The national 10km trail championship for 2011 and loop is 0.97 miles. The race donated $2000 2012. to the United Way. Chisholm Deupree is the race director and can be reached at 9. Half‐Marathon Trail – Footzone Dirty Half [email protected]. Piranha bid for 2011. Race date is 6/12/2011 and race Brothers will manage the race. They are a is held in a National Forest near Bend, OR. very experienced management team. $2500 in prize money is available. Dave Thomason is race director. He can be reached ‐ A Motion was made by Dave Dunham for the at [email protected]. This race Council to vote for either North Coast has an 800 runner limit, but the director did Endurance Run or 24 The Hard Way as the 2 expand it to allow USATF runners additional year bids they presented and not as 2 spaces as needed. The race was so popular that individual year bids for the two‐year bid as the the director now puts one on in the spring, national championship – 2011 and 2012. This another on in the fall. Max King won the men’s was seconded by Rich Bolt. There was one race, Sopanga Eap the women’s race in 2010. opposed, three abstentions. A secret ballot was Several hundred people bike to the race. Beer held. North Coast Endurance Runs was is offered after the race. The race is run on accepted as national championship for 2011 mountain bike trails. Mountain bikers are and 2012. Howard Nippert agreed to act as discouraged from using the trails during the liaison for this race. race. There are two different starts with three waves each, with waves going off at 10 min. 8. 10km Trail – Continental Divide Trail Race intervals. USATF runners run in the same bid for 2011 and 2012. Race dates are wave, the first. It is a one loop course. A 8/27/11 and 8/25/12 and race is held in motion to accept the Footzone Dirty Half as Laurel Springs, NC. Prize money is $3000 ‐ Half‐Marathon Trail Championship for 2011 $5000 depending on USATF‐NC. Housing is was made by Bob Latham and seconded by Roy available for ~25 athletes for 3 days (race is Pirrung. 2010 Virginia Beach, Virginia
2. USATF Trail Series: this series was 10. 50 Mile Trail – Nueces Endurance Trail initiated by Dave Dunham last year as a “pilot” Run placed a bid to host this distance on program and will in 2011 include the mountain 3/5/2011 in Rock Springs, TX. Last year 100 championship, 10km trail championship, 15km runners participated in this event, with 30 trail championship and half‐marathon trail having run the 50 mile event. The winning championship. Dave Dunham does the scoring time was 7:15. $2000 in prize money is for this series. It is based on points and one offered. Chip timing is used. The race is part of can win with as few as two of four races run. the LaSportiva Sports series. The race is held in a large camp, and 10 runners can be 3. USATF Trail Marathon Championship: accommodated there at the start. A prerace Lithia Loop is still a possibility though they meal is held as is a post race breakfast. The have not yet submitted the necessary course is 3 loops, 16.7 miles each and is very paperwork. A motion was made to leave the technical and rough. The race is, per the race window for submission for consideration open director, “much harder than Sunmart”. To through December 31 for any distances not yet reach the race, one flies to San Antonio. The awarded for 2011 by Roy Pirrung and race director is Joe Prusaitis. He can be seconded by Joe Prusaitis. Discussion was reached at [email protected]. A motion held. Since we’ve allowed late submissions to was made to accept Nueces Endurance Trail be voted upon by MUT Council via email in the Run as the 50 Mile Championship for 2011 by past, there is a precedent set for this. A motion Dave Dunham. Jason Bryant seconded the was made to add a trail marathon if available motion. The motion was unanimously by Paul Kirsch and seconded by Roy Pirrung. approved and Nueces trail was named the 50 This was voted upon and accepted by the Mile Trail Championship. Tania Pacev was group. named liaison for the race. 4. Rules/Regulations to be put forth at next Additional Items Discussed: year’s meeting (this is not a rules year, so for 1. Mountain Team Selection Process: this now these can only be recommendations, not used to be determined by who could afford to rules) go. Next it was selected by 1‐4 selection races. a. Course Markings for National More recently it was selected by one race. This Championships – Howard Nippert has put year’s selection race is Cranmore Hill Climb. 1st forth a draft of this, which will then be sent – 4th females all go to Worlds, 1st – 6th males all on to USATF. go to Worlds. If any of these runners, decline, it drops down to the next runner. The athletes Aid Station Food – gloves should be worn by were polled via survey as to which selection aid station workers to protect the health of process they preferred, and favored a one‐site runners. Roy Pirrung indicated that at World selection. The plan for selecting junior athletes 24 Hour Run, many runners became ill, and remains to get recommendations by a coach or they wondered if it was secondary to teacher, get a resume from the athlete food/water contamination. In fact, the 24 Hour including times, and talking with the athlete via Team is considering having runners NOT phone to try to gauge maturity level. A motion accept aid from the general aid station and only was made to accept the one site selection from the USA aid station. process for senior runners and the resume process for junior runners by Dave Dunham, 5. Records: To be added to the responsibility and seconded by Roy Pirrung. A vote was held of team leaders will be acquisition of a copy of and the process is unanimously approved. the course certification prior to the running of the event. We will support ratification of our own MUT records – road and track at the ultra Minutes of the 32nd Annual Meeting 2010 distance (Nancy Hobbs will do this with Bill for the team. He feels a strong 50 mile Roe’s help). performance is enough. Howard feels that the additional 12 miles in a 100km can make a 6. Phil McCarthy created a document with ideas significant difference from performer to on 24 Hour Team Selection which is on the performer. Thus he feels that a 100km must be USATF website in the meeting section. Roy run to qualify. Nancy Hobbs reported that a Pirrung will ask for Phil’s task force to put out task force came up with the standards required specific guidelines with which to choose the 24 to qualify for membership on the USATF Hour Team. 100km team, and suggested that the standards be revisited yearly. Mike Spinnler volunteered 7. Nancy Hobbs reported that she will send a to be a part of that task force when the issue is request before the February board meeting for revisited. He said that when Alberto Salazar $1000 from USATF for the DVD that she and chose to run longer than the marathon, he Paul Kirsch plan to work on. This grant would chose Comrades in South Africa rather than the then be matched with funds from the American World 100km Championship, and he’d like to Trail Running Association. see our extraordinary young marathoners choose the World Championship100km. 8. Dave Dunham then discussed the possibility of adding four additional awards to those we Next USATF Annual Meeting will be held in St. give out already. We currently give out Louis, MO, November 30‐December 4, 2011. mountain and ultra runner of the year awards to one open and one master male and one open A motion was made to adjourn the meeting by and one master female. Because we are the Dave Dunham. This motion was seconded by mountain, ultra and trail group, Dave suggested Roy Pirrung ‐ adjourned at 5:45 PM. that we should also give a trail runner of the year award in each of the four categories. This Submitted by. would be separate from the trail series previously discussed. Trail ability would be USATF Mountain Ultra Trail Council awarded, and we would look at trail Chairperson Nancy Hobbs with thanks to Ann performances at 10km – 100M distances. Max Heaslett for compiling the minutes as our King was cited as an individual who excelled on acting secretary. trails at distances from 10km – 50km last year. Roy Pirrung made a motion to add four additional awards in the trail category, while Joe Prusaitis seconded this motion. A vote was Cross Country Council held and this was unanimously agreed upon. Executive Committee
9. Jury of Appeals: this needs to be put Friday, December 3 together by the liaison to each race prior to the start of the race. There is a protest form on the Call to Order 2:12 p.m. website. The race should have a referee and three others in place to form the Jury of Brief Report on Upcoming Events Appeals. (Mike Scott reporting) 2010 Club Championships (Charlotte, NC; 10. Selection process for the 100km team is December 11,2010) approximately 1100 already on the website. However, Mike current entries, host hotels, packet pick‐up, Spinnler stated that he strongly disagrees with post‐race awards and party are all in Howard Nippert on this matter and does not downtown area, 8 miles to course, shuttles feel that a strong marathon performer need available to transport athletes run a 100km prior to worlds in order to qualify 2010 Virginia Beach, Virginia
2011 USA Championships (San Diego, CA; added to the USA Running Circuit and will now February 5, 2011) same venue as 2008 count as a scoring event for the series prize championships, new host hotel, San Diego money. Hilton Resort and Spa is next to course, making logistics very easy for event Rules/L&L Pertaining to Cross Country 2011 NACAC/Americas XC Champion‐ships Discussion of Rule 4 pertaining to club (Trinidad, February 19, 2011) turnaround eligibility for those living in adjoining will be very short from championships, all associations. Items 9 and 10 were interested athletes should have passports discussed including item 9 which proposes available and ready using definition of macro and micro 2011 World XC Championships (Punta populations to determine when athletes are Umbria, Spain; March 20, 2011) eligible from adjoining associations. 2011 Club Championships (Seattle, WA; Motion was made to accept item 9 by Bill December 10, 2011) Roe. Second from Fred Finke. Motion was 2012 Club Championships (Lexington, KY, passed by a vote of 6‐1. December 8, 2012) Lexington was lone bid Discussion of item 5 allowing green card for 2012 participation Currently reviewing bids for 2013. The Discussion of item 18 officially stating that current bid form is evolving. In the future at the USA National Championships the when a bid has been approved by the cross official distance for women would be 6000 country committee that bid form will meters. In addition, both men’s and become the contract for the event. women’s masters race of 8000 meters were National Team Staff Selection Report (Mike officially added. Scott for Fred Finke) Discussion of item 19 which eliminates Kelly Strong – Junior Women’s Team national teams. The exception to this is the Gwyn Coogan – Senior Women’s Team Armed Services Teams. Robert Gary – Junior Men’s Team Discussion of item 14 defining tie‐breaker Fred Finke – Senior Men’s Team at cross country national championships. Tie‐breaker will now be scoring between Francie Larrieu Smith and Kim Duyst have the two tied teams, such as you would see replaced Doris Brown Heritage as coordinators in a dual meet. This is similar to rule now of the women’s national team staff selection. being used by the NCAA. Brief discussion of other cross country Edinburgh Cross Country Challenge – The USA rules including items 29, 31‐32, 80 and 81. will be sending a men’s team to the IAAF Grand Prix meet on January 8. The team will be Bill Quinlisk made masters report. selected from invitations from Edinburgh and Vote on Masters Cross Country Athletes of the remaining members will be chosen from the Year. Women – Carmen Ayala‐ the “A” Standards list. Troncoso / Men – Rich Becker. Both were
selected unanimously. IOC has rejected application for cross country The National Masters News has offered to to become event at the Winter Olympics. provide and publish All American Awards Discussion is expected to continue. Motion was for cross country. Motion was made to made to have the USATF Cross Country Council have 3 teams of 7 athletes (21 athletes officially support the bid to add cross country total) be declared All‐Americans. The top 7 to the Winter Olympics. Motion was approved would be first team All‐Americans, 2nd unanimously. seven be second team All‐Americans and
3rd seven become 3rd team All‐Americans. Jim Estes reported that the USA National Cross This would be determined by age‐grading. Country Championships have officially been Minutes of the 32nd Annual Meeting 2010
The motion passed unanimously. 2011 NACAC/Americas XC Champion‐ships Certificates will be provided by National (Trinidad, February 19, 2011) turnaround Masters News and the All‐American teams will be very short from championships, all will be published in the magazine. interested athletes should have passports Discussion of proposal to ask the national available and ready office to support the National 5k Masters 2011 World XC Championships (Punta Cross Country Championships with Umbria, Spain; March 20, 2011) technical shirts similar to the support of 2011 Club Championships (Seattle, WA; the team nationals and USA Nationals. December 10, 2011) Road Runner Sports has offered to supply 2012 Club Championships (Lexington, KY, the shirts for the championships. December 8, 2012) Lexington was lone bid Motion by Bill Quinlisk to increase the for 2012 amount of the prize money from USATF for Currently reviewing bids for 2013. The the Masters portion of the fall club national current bid form is evolving. In the future championships. After discussion there was when a bid has been approved by the cross a motion by Thom Hunt (Paul Greer 2nd) to country committee that bid form will table the discussion. The motion passed 5‐ become the contract for the event. 1. As part of USATF’s effort to support Meeting was adjourned at 5:00 p.m. Association‐based programs, as well as the development of the Open Club system, a travel grant program was offered for the 2010 Club Cross Country Council National Championships in Charlotte. Each General Session Association that met the requirements (may be found on the USATF web site) were offered a Saturday, December 4 $500 stipend for travel expenses for the winning men’s and women’s teams. The Call to Order 10:02 a.m. associations that qualified for these stipends were: Report from Joint Subcommittee for Club XC Pacific Site Selection – Bill Quinlisk Southern California Lexington KY was awarded the 2012 Club Oregon Cross Country Nationals. They were the New England lone bidder Minnesota Long Island made a bid presentation for the Georgia 2013 Club Cross Country Nationals. National Team Staff Selection Report (Mike Brief Report on Upcoming Events (Mike Scott Scott for Fred Finke) reporting) Kelly Strong – Junior Women’s Team 2010 Club Championships (Charlotte, NC; Gwyn Coogan – Senior Women’s Team December 11,2010) approximately 1120 Robert Gary – Junior Men’s Team current entries, host hotels, packet pick‐up, Fred Finke – Senior Men’s Team post‐race awards and party are all in downtown area, 8 miles to course, shuttles Francie Larrieu Smith and Kim Duyst have available to transport athletes replaced Doris Brown Heritage as coordinators 2011 USA Championships (San Diego, CA; of the women’s national team staff selection. February 5, 2011) same venue as 2008 championships, new host hotel, San Diego Edinburgh Cross Country Challenge – The Hilton Resort and Spa is next to course, USA will be sending a men’s team to the IAAF making logistics very easy for event 2010 Virginia Beach, Virginia
Grand Prix meet on January 8. The team will be Discussion of item 5 allowing green card selected from invitations from Edinburgh and participation the remaining members will be chosen from Discussion of item 18 officially stating that the “A” Standards list. at the USA National Championships that the official distances for women would be 6000 IAAF Report – Bob Hersh meters. In addition, both men’s and IOC has rejected application for cross women’s masters race of 8000 meters were country to become event at the Winter officially added. Olympics. Discussion is expected to Discussion of item 19 which eliminates continue. national teams. The exception to this are 2010 Championships in Bydgoszoz, Poland the Armed Services Teams. had lowest entry numbers and fewest Discussion of item 14 defining tie‐breaker number of countries participa‐ting in at cross country national championships. history of event. Tie‐breaker will now be scoring between 2011 Championships to be held in Punta the two tied teams, such as you would see Umbria, Spain. in a dual meet. This is similar to rule now Have gone to every other year format in being used by the NCAA. odd years with the Half Marathon World Brief discussion of other cross country Championships being held on a similar date rules including items 29, 31‐32, 80 and 81. in the even years. Bill Quinlisk made Masters Report. Currently no bids have been received to host the 2013 IAAF Cross Country Vote on Masters Cross Country Athletes of Championships. the Year. Women – Carmen Ayala‐ Troncoso / Men – Rich Becker. Jim Estes reported that the USA National Cross The National Masters News has offered to Country Championships have officially been provide and publish All American Awards added to the USA Running Circuit and will now for cross country. Motion was made to count as a scoring event for the series prize have 3 teams of 7 athletes (21 athletes money. total) be declared All‐Americans. The top 7 would be first team All‐Americans, 2nd Bill Roe was given the 2010 Doris Brown seven be second team All‐Americans and Heritage Award for contribution to the sport. 3rd seven become 3rd team All‐Americans. This would be determined by age‐grading. Cross Country Council Awards – Steve The motion passed unani‐mously. Vaitones Certificates will be provided by National Patrick Smith – Men’s Athlete of the Year Masters News and the All‐American teams Shalane Flanagan – Women’s Athlete of will be published in the magazine. the Year. Shalane was the leading woman Road Runner Sports has offered to supply on the team which won the Team Bronze technical shirts, such as those given at the Medal at the World Championships. Fall and Winter Nationals, to the Masters 5k championships. Executive Committee Report – Mike Scott Summarized Rules/L&L Pertaining to Cross Paul Greer reported that little progress has Country including: been made with the sub‐committee reporting Discussion of Rule 4 pertaining to club on the best practices in cross country eligibility for those living in adjoining association championships and series. The associations. Items 9 and 10 were committee has re‐convened and will be discussed including item 9 which proposes exchanging research via e‐mails and an e‐mail using definition of macro and micro survey. populations to determine when athletes are eligible from adjoining associations. Meeting was adjourned at 11:50 p.m. Minutes of the 32nd Annual Meeting 2010
In comments as Course Registrar, Gene Newman praised the work of Katie Landry in Road Running Technical the USATF office, in helping him to get maps Council and course data posted on the USATF website. Measurers, Certifiers and others should check Saturday, December 4, 2010 their posted course data, and notify Gene if they find any errors. There was discussion of Attending: Marlene Atwood, Bob Baumel, the “U” status code, which should be used for Andy Carr, Craig Chasse, John Elliott, Jim Estes, courses that have become unusable due to Jim Gerweck, Jim Gilmer, Irene Herman, Paul physical changes. The old “D” (deleted) code Hronjak, Lyman Jordan, David Katz, Justin Kuo, did not specify the reason for deletion and is no Carol McLatchie, Gene Newman, Jane Parks, longer being applied. Gene noted a recently Ron Pate, Rick Recker, Duane Russell, Phil discovered glitch in the course measurer Stewart, Bob Thurston, Steve Vaitones, Gary search engine, which fails to distinguish Westerfield. between different measurers who have the same last name and same first initial (e.g., Jim The meeting was called to order at 10:06 by Smith and John Smith), so all courses measured RRTC Chair Gene Newman. by either of them are displayed for both. The only workaround at this time is to artificially Gene introduced RRTC Officers, Certifiers and modify the listed name of one of the measurers. Measurers present at the meeting. (Note: Jim Gerweck, RRTC Vice Chair‐West, was sick but Bob Baumel (RRTC webmaster) commented on present.) Gene explained that this would be a the redesign of the USATF website, which was low‐key meeting because RRTC is a different changing the appearance of www.usatf.org in kind of group than most USATF committees. real‐time, even while our meeting was taking Members of RRTC are appointed rather than place. It’s unclear exactly how this redesign will elected, due to our technical function, and we impact Bob’s ability to work on the portions of don’t hold formal votes at our meetings. the USATF site that he maintains. All present were reminded about the RRTC Bulletin Board Officer Reports at http://measure.infopop.cc/eve (now All Officers reports were collected in advance moderated by Mark Neal, taking over a role of the meeting and posted at that Pete Riegel performed for many years) http://www.rrtc.net/annual_meeting_reports_ and the additional RRTC website at 2010.pdf as well as the Annual Meeting www.rrtc.net (maintained by Bob), which document library at http://www.usatf.org/ provides a useful, central set of links for all events/2010/AnnualMeeting/library/ so will information related to course certification. not be repeated here. Following are some additional comments and discussion related to officers’ reports: Agenda Items:
Adjustments to certified courses without Paul Hronjak (RRTC Vice Chair East) urged us complete re‐measurement not to hold meetings in the middle of a race Issues discussed included the number of times (referring to the Surf‐n‐Santa 10 miler held a course can be adjusted before requiring re‐ that morning, which made it difficult for some measurement of the whole course, whether the attendees to reach the Convention Center – adjusted course will get a new 10‐year life, and meanwhile, RRTC Data Accuracy Officer Jane who does the adjustments. It was agreed that, Parks ran in that race, finishing second in her without two complete measurements of the age group). whole course (as required for a new
certification), courses will not be given a new 2010 Virginia Beach, Virginia
10‐year life. An adjusted course, if approved, will be given a new certificate with a new USATF Certified Official status for course number; however, this number will still include measurers. Irene Herman and David Katz the original year of certification. This number spoke about the new Certified Official status for should be selected as the next available course measurers, which will provide USATF number in the Certifier’s sequence from the liability insurance for measurers working on course’s original year of certification, so the both sanctioned and non‐sanctioned events. adjusted course will still expire 10 years after Many of the details had already been explained its original certification. A course may be last year, and agreement has been obtained adjusted any number of times, but the number from the USATF Officials Committee. This is a is limited in practice because the expiration special category of officialdom that will be date won’t be extended when adjustments are administered entirely at the national level made. Adjustments should preferably be made (through RRTC) – not through the Associations by the original measurer; however, if this isn’t as other types of USATF Officials are possible, the choice of measurer to make the administered. According to David, the adjustment needs to be approved by the mechanisms are already in place, and he Regional Certifier. promised to get out the info on how measurers can become certified officials. How long to save Certificates and who saves them? The Registrar will save paper copies of Certificates posted online. Certificates for all Certificates and Maps for 10 years (and also new certifications, since late October 2010, are keeps multiple electronic backups which are being posted on the USATF site, together with kept indefinitely), Vice Chairs and State the course maps. For older certifications, only Certifiers should keep their copies for 5 years. the maps (not the certificates) are online.
Map requirements. Gene scans maps in black Turnarounds on Racewalk courses. Justin & white to produce PNG image files of size no Kuo emphasized the importance of laying out greater than 300 kB, to meet requirements set proper turning arcs for turnarounds in by the USATF website. Scanning in grayscale racewalk courses. Our Manual describes a would produce considerably bigger files, and procedure for measuring turnarounds as if color scans would be still bigger. Maps that runners could reverse direction on a spot. This include color or grayscale can yield very poor is obviously artificial, but is adequate for most results when scanned in black & white, but it normal road‐running courses, which rarely isn’t practical for Gene to spend the effort to include more than one or two turnarounds. generate files that would meet the USATF (And if you do lay out a more realistic turning requirements in these cases. Certifiers need to arc in such a course, you run the risk of the convince measurers to submit maps that scan course coming out short if the arc isn’t set up well in black & white. We understand that a correctly on race day.) Racewalk courses, on client may want a measurer to produce a color the other hand, should never be laid out using map; however, the map submitted for the “hairpin” turns described in the Manual. certification serves a different (informational) These courses consist of numerous laps of a purpose, and should not include color. short loop such as 2 km, so the distance covered in turns is a significant fraction of the Should we appoint good measurers to Final total. Also, given all the officials required in an Signatory status? This will not be done, as official racewalk event, it’s safe to assume that Final Signatory status is normally granted only the arcs will be set up correctly. To document after the measurer has already served RRTC as such a turn, the map should describe the a Certifier or similar capacity. However, good required arc of cones by specifying the arc measurers will be noted and kept in mind as center and radius. The official path to measure needs arise, e.g., for Certifiers or Validators. Minutes of the 32nd Annual Meeting 2010 is 30 cm outward from the documented cone would be for the Regional Certifier to first positions. contact the race director. If that doesn’t stop Google Earth ‐ Validating a course doesn’t the false advertising, the next step should be to always require re‐measuring it. Our call in the USATF Legal Department. procedures allow approving a validation based on reputation of the original measurer. When Should course certification require race the measurer’s reputation is unknown, the sanctioning? David Katz suggested that, current Validation Chair has sometimes used because RRTC Course Certification is Google Earth to decide whether a course passes recognized by USATF and RRCA, it ought to be validation. All present agreed that, while a requirement for any race with a certified Google Earth is an excellent tool for many course to be sanctioned by either USATF or purposes, this usage in the validation process is RRCA. Steve Vaitones stated that the sport inappropriate and needs to be discontinued. An benefits by having sanctioning and course underlying problem, which may have led to certification work hand in hand. However, it this inappropriate use of Google Earth, is in was noted that certified courses are often finding measurers to do validations. The obtained by “mom & pop” races who get their Validation Chair needs to contact the State course certified in order to show runners that Certifiers to recommend potential Validators, the distance is accurate, but don’t bother or to comment on reputation of the person who sanctioning their race. Most at the meeting did the original measurement for Certification. seemed to feel that tying certification to We agreed that RRTC needs to prepare a sanctioning would significantly reduce the formal description of the role of the Validation demand for course certification, reducing the Chair, analogous to the job descriptions we overall accuracy of course measurement, and posted on the USATF site in 2009 for several degrading the quality of the sport. Discussion other RRTC officers. We also agreed to revise of this topic has continued on the RRTC the fees that RRTC pays to Validators. Bulletin Board.
Other Discussion Calibration course length according to Procedures Manual. Duane Russell pointed Olympic Trials Marathon Course Pre‐ out that, while our Procedures Manual says validation. Gene indicated that RRTC has calibration courses “must be at least 300 received approval to perform a Pre‐validation meters in length,” its current language of the course in Houston to be used for the US encourages laying out greater lengths. It says, Olympic Marathon Trials in 2012. The pre‐ “Most calibration courses are at least 500 validation measurement will be conducted meters in length. This is recommended for the during the third week of October 2011, by calibration course you lay out close to home,” teams of 3 women and 3 men to be selected by suggesting that shorter lengths be used only the RRTC Chairperson. The course itself when it’s desired to quickly tape a cal course in includes 3 laps of an 8‐mile loop. This same the vicinity of a race course. Duane suggested loop will also be used in the 2011 USA Half revising the language to eliminate the Marathon Championship to be held in Houston preference for calibration courses longer than on Jan 29, 2011, giving athletes a chance to 300 m, as thinking on this topic has evolved, so preview the course of the 2012 US Olympic that many measurers have a “home” cal course Marathon Trials, which will be held on Jan 14, of around 300 m now. 2012. Measurement by Pacing contest: Races that falsely advertise certified Following a tradition that has been maintained courses. Questions were raised on how to deal at all but one of the RRTC meetings since 1987, with races that falsely claim their courses to be a Measurement by Pacing contest was held certified. The recommended sequence of action again at this year’s meeting. Jim Gerweck laid 2010 Virginia Beach, Virginia out a contest course in front of the Virginia Beach Convention Center, and 14 people tried their luck at pacing the distance. As Jim had gotten sick by the time of our meeting, Duane Russell tallied the results and presented awards. Gene Newman, Duane Russell and Irene Herman had the three best measurements, and were presented decorative jars containing Virginia Beach mementos. Yours truly (Bob Baumel) had the worst measurement, and was given the “booby prize” consisting of an actual sample of Virginia Beach in a plastic bag.
Adjournment
The meeting was officially adjourned at about 12:30. However, following the formal end of this meeting, Duane Russell presented a tutorial describing how he produces course maps. In this presentation, which took about half an hour, Duane explained the software he uses and the techniques he employs. A number of measurers remained for this presentation and found it very interesting.
Minutes prepared by
Bob Baumel RRTC Secretary
Minutes of the 32nd Annual Meeting 2010
DEVELOPMENT PROGRAMS Coaches Education Men’s Development Women’s Development Sports Medicine & Science
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
(Dave Kernin) Greater School Director Coaching Education feedback perhaps with video Online Executive Committee Meetings Evaluations? Paired with exams? (Matt Lydum) Research indicates low Thursday, December 2 & participation in post‐session online evaluations Friday, December 3 (Larry Judge) Lack of anonymity if paired with exams Present: Terry Crawford (Director of Terry Crawford indicated that quality control Coaching), Troy Engle (Interim Chair), Andrew will be of greater emphasis with move to Allden, Tamara Ards, Ian Dube, Jeremy Fisher, certification Thom Hunt, Larry Judge, Mike Judge, Dave (Carolyn Claude) Noted 3 schools delinquent Kerin, Matt Lydum, Glenn McAtee, Dave Mills, with financial reporting [see Motion 1 below]. Steve Portenga, Pat Pretty, Dave Schrock, Wendy Truvillion, Tyler Wingard Question: What percentage of L1 attendees completes the exam? In attendance: Joe Vigil, Karen Krsak, Dave (Carolyn Claude/Tamara Ards) Report difficult McCann, Russ Ebbets, others or impossible to generate since students are not linked to a particular school in the database Karen Krsak thanked the committee for its (Andrew Allden) Generate reminders at 6 efforts, especially towards meeting the needs of months and 11 months after school Youth coaches. (Carolyn Claude) Not easy/possible to generate automatically Reports (Dave Schrock) Responsibility lies with Level 1 Schools (Tamara Ards) attendees and School Director 42 Schools in 2010 – special thanks to Andrew (Terry Crawford) Continue to apply Best Allden for directing several schools. Business Practices to all Level 1 Schools Expressed concern with contacting & (Carolyn Claude) Level 1 School administrative reconfirming Level 1 Instructors list and procedures quality control New schools approved are placed on USATF Discussion – Confirmation and Access to Event Calendar Instructors (Dave Mills) Remote areas have difficulty School Directors submit information brochure, supporting schools annually/bi‐annually information posted on CE School Calendar (Pat Pretty) “Low‐density” Associations now 6 weeks prior to School – online registration only need L1 School every 4 or 8 years for checked and cash‐advance check prepared recertification 4 weeks prior to School – paper materials (Tyler Wingard) Use Membership Database for (curriculum texts, etc.) prepared for shipment current contact information. (Dave Schrock) (note that return of extras is not cost‐effective) Add ITC checkbox to membership form (Terry Crawford) Note that future USATF Call for Action: Investigate use of Membership printing will be outsourced Database and add ITC names to CE Web Page Post‐School – once financial reports are (by Association) submitted by School Director, reimbursement checks are sent out (usually within 1‐2 days) Discussion – Quality Control (Carolyn Claude) Level 1 Online Exam Reviewed current process (screening by Matt New passing scores are checked monthly Lydum and Tamara Ards) and suggested (more frequently when many schools are held) enhancements Certificates are generated manually and mailed ($1.22 postage, 30‐60 minutes labor per batch) 2010 Virginia Beach, Virginia
(Terry Crawford) 2011 Budget includes line‐ Univ. of South Alabama, Georgia State Univ., item for development of online certificates as a and Georgia Tech all expressed interest in cost savings hosting
Discussion – Replacement certificates GSU and GT submitted bids and have hosted Several requested per month visits Electronic versions may or may not be available for replacement GT appears to be the best option [see Motion 4 Fee for replacements? [see Motion 2 below] below] Online Exams taken in subsequent Youth Level 2 School (Matt calendar year require RENEWAL of Lydum) membership (Troy Engle) Development of this program Requests for extensions of Online Exam was/is a big step for CE. Thanks to Matt completion period are frequent Lydum, et al, for their work. Approval for extensions required from 92 students, 8 instructors Terry Crawford Size made school effective and financially Fee for extensions? [see Motion 3 below] viable Discussion – Marketing As program matures, may be “portable” Very different demographics for Youth L2 Level 1 School Portfolios stock has run out relative to L2 (pay their own way, in and was not replaced (per USATF CFO) season – requires high commitment to Several committee members endorsed the attend) Mostly anticipated and return of portfolios or another value‐ accommodations were made in advance. added item that would serve equally well Curriculum was a good starting point, as a marketing tool using Development as the framework Call for Action: Troy Engle will be tasked rather than event groups. Revisions are in with forming a Marketing Subcommittee process. to address this and other concerns & IAAF text (very expensive) highly valued opportunities but curriculum was not well aligned, however plans are to continue to use IAAF text Level 2 School (Terry Assessment was not done at the school Crawford) (removed responsibility from instructors) – papers sent to Matt Lydum for 225 Students at Villanova in July ‐ Great evaluation. Only 50% return so far, but all reviews have passed.
Pedagogy was good, but also needs Thanks to Instructors for managing students improvement, especially with the Learn‐ through stressful, academically intense week by‐Doing process. Revisions are in and to Troy Engle and Carolyn Claude for process. graduation proceedings Presentations by Joe Vigil and Billy Mills
added great “star power” to program. Villanova should be considered for future L2 2011 Youth Level 2 School will again Schools in spite of relatively expensive Room & coincide with Junior Olympics – July 31‐ Board rates (School still operated slightly Aug. 4. Working with Witchita State to positive financially) host.
2011 Level 2 School will be July 10‐16 Minutes of the 32nd Annual Meeting 2010
Associations Meeting (Andrew Allden) NGBs invited to offer symposia/ conference in conjunction with NCC Represented CE in Buffalo, Aug. 27‐29 Last Saturday of NCC (Olympic Day Explained Association Notification process worldwide) will feature community clinics for Level 1 Schools Terry Crawford requested assistance from Reported “State of Level 1, 2, and 3” USOC to send USATF CE Team to teach Several individual conversations with Level 1 Schools in Caribbean & Central Associations’ specific concerns America (Dave McCann promised Reached out to “delinquent” Associations consideration) to set up Level 1 Schools Steve Portenga asked for USOC CE Proposal (Terry Crawford) Appoint assessment of USATF CE strengths & Regional Directors (West, Midwest, and weaknesses East) tasked to coordinate 10 schools per (Dave McCann) Consider % of New year Coaches vs. Total Coaches with Level 1 (Russ Ebbets) Follow Zone structure from Completion Associations (Dave McCann) Consider cross‐sport (Dave Schrock) Zone structure changing collaboration (Pat Pretty) The Associations’ moved to a Terry Crawford asked about certification 7 Zone structure that would not fit well processes and Rings Curriculum (now with our purposes defunct) [see Motion 5 below] (Dave McCann) Revival of Rings
Curriculum requires NGB CE demand USOC Coaching Education (Dave McCann, Terry Crawford invited Dave McCann to USOC Director of Coaching Education) speak at CE General Session
USOC CE purpose is to share best practices among NGBs New Business Newly rebuilt web site (usacoachign.org) includes several resource pages NFHS Online “Foundations of Track & Field” Clearinghouse for NCAA, NFHS, NHSCA, Course (Terry Crawford) etc. Coaching Education and support resources Larry Judge and Christine Brooks are Online courses (Psychology, Strength & technical advisors for the development of Conditioning, Training Design, etc.) online course. Dan O’Brien and Hyleas Will help with USATF CE online module Fountain are presenters development Managed on NFHS server, aligned with “Safe Training Environments” proposed their other sport programs online courses and support modules Roll out should be spring of 2011 (Terry Crawford indicated that such a Entry level program – “2 hour” self‐paced program may become a requirement for course (usually 6‐15 student‐hours to Coaches Registry) complete) Sponsors topic‐specific conferences Advertising USATF CE program with web (Altitude Training, Minority Women in links to and from USATF.org Coaching, etc.) $75 with online exam National Coaching Conference – June 2011 Discussion – fit with current CE program Combining Coaching Education with (Troy Engle) How does this lead to Coaches’ Conference Level1? Integrating CE ideas and development (Dave Schrock) Fit with IAAF’s 5 levels? from/between all NGBs (NFHS‐L1‐YL2‐EL2‐L3) 2010 Virginia Beach, Virginia
(Larry Judge) Precursor only – not Students study material at their own pace appropriate as prerequisite Arrive at Level 2 School ready to take Further discussion tabled exams short workshops provided Level 1 School Curriculum Update (Terry failed exams handled in the same manner Crawford) as on‐site courses (individual review Proposed the creation of a Revision Committee sessions and opportunity for re‐take) to meet in Chula Vista during the first quarter Could shorten Level 2 School by one day, of 2011 for a Level 1 School curriculum update saving room & board expenses including revised text and NCACE certification Reduces number of science instructors considerations. [see Motion 6 below] required at the School Could be a model for all four sciences Curriculum Certification (Larry Judge) [see Motion 9 below]
Larry Judge is the President of the Level 1 School Fee Structure (Andrew Allden) National Council for the Accreditation of Coaching Education Registration fees for USATF Level 1 Presented criteria and options with Schools have been unchanged for several NCACE certification and noted that a years, in spite of rising costs for facility variety of certification levels fit our rentals and instructors’ transportation program almost as‐is and lodging Cost is $3,000 for a 7‐year accreditation; Other coaching education programs “Domain” accreditation is $800 charge much higher rates for similar and Level 5 Accreditation (highest) is less‐extensive programs appropriate for our Level 1 Schools Discussion Domain 6 Accreditation is appropriate for Market influences versus costs the NFHS course Consider economic demographics, quality [see Motion 7 below] control issues, competing programs, Accreditation was proposed for the Youth certification Level 2. Matt Lydum indicated the Timing with new curriculum roll‐out curriculum has been developed with such Increase to reflect new costs can be accreditation in mind, but is not ready for immediate, increase to reflect market submission. The proposal was tabled. should coincide with new curriculum Increase USATF share to help return Nominations for permanent Coaching value‐added items (portfolios) and to Education Chair (Terry Crawford) support low‐attendance Schools in low‐ density Associations Nominations sought for a permanent [see Motion 10 below] Chair of the Committee with emphasis on the ambassadorial role of the position Award for Coaching Excellence Troy Engle is a past and current Interim Chair and accepted nomination for the Terry Crawford recognized and thanked Joe permanent position for this quadrennium Vigil for his continuing and recent support of [see Motion 8 below] USATF Coaching Education as well as herself in her new role as Director of Coaching. She also Level 2 School Format (Terry Crawford) recognized Coach Vigil as an icon of coaching excellence and proposed an award in his name Christine Brooks has offered to continue [see Motion 11 below]. A subcommittee would the use of her online Physiology module be formed to seek and consider nominations and add a Training Theory module for for the award. Level 2 students to complete prior to arriving at the Level 2 School Minutes of the 32nd Annual Meeting 2010
IAAF Coaching Education Outreach Designate Regional Directors for Level 1 Schools (Dave Schrock, Pat Pretty) Terry Crawford reported that in light of IAAF cuts in Coaching Education funding, we will Designate 3 (or 4) Regional Directors for Level open a dialogue for supporting IAAF efforts via 1 Schools charged with directing/coordinating partnerships with our CE program and noted at least 10 Level 1 Schools per year in their that Canada has reached out to us for assigned regions. In particular, these Regional collaboration. Directors shall work closely with Associations to ensure the Level 1 School requirement for Motions their certification is fulfilled. Directors shall be recruited and named by March, 2011 Level 1 School Financial Reporting (Larry Passed unanimously Judge, Matt Lydum): Level 1 Curriculum Revision Sub‐Committee Failure by a School Director to submit all (Dave Kernin, Pat Pretty) administrative reports to the National Office within 45 days of the School will Direct the Coaching Education Chair to name a result in a 2 year suspension from Level 1 Curriculum Revision Sub‐Committee to directing Level 1 Schools. meet in the first quarter of 2011. A revised Failure to complete report within 90 days Level 1 Curriculum should be ready for roll‐out will result in expulsion. Appeals may be in 2012 directed to the CE Committee. Association Passed unanimously will be informed of all such suspension NCAC Accreditation (Dave Schrock, Pat and expulsions. Passed unanimously Pretty)
Move to request USATF join NCAC and Replacement Certificates (Andrew Allden, seek the following Accreditations: Dave Schrock): Domain 6 Accreditation for the NFHS Charge a fee of $10 for all replacement “Fundamentals of Track & Field” course certificates (Level 1, Level 2, or Level 3) Level 5 Accreditation for the Level 1 Passed unanimously Schools Passed unanimously Fee for Online Exam Completion Time Extension (Larry Judge, Glenn McAtee): Nomination for CE Chair (Dave Mills, Andrew Allden) Extensions of the 1 year deadline for completion of the Level 1 School online exam Submit Troy Engle to the USATF President for must be approved by the Director of Coaching selection as Chair of the Coaching Education or the Coaching Education Committee Chair. Executive Committee Requests must be received within 90 days of Passed unanimously the original deadline. A $25 fee will be Level 2 School Format (Christine Brooks, Pat assessed for approved extensions. Pretty) Passed unanimously Use online Physiology and Training Theory 2011 Level 2 School Host (Terry Crawford, modules developed by Christine Brooks for Dave Schrock) Level 2 Schools. On‐site programs for Support Georgia Tech as host for the 2011 Physiology and Training Theory will be Level 2 School changed to short workshops/exam reviews. Passed unanimously The Level 2 School schedule will be revised and shortened by one day. Passed unanimously 2010 Virginia Beach, Virginia
Level 1 School Fee Structure (Andrew Allden, Workshops, Summits and Functional Dave Kernin) Movement Studies Pending approval of USATF governance, Robert Chapman – Gave report on change the fee structure as follows: Summit/workshops (General description) Registration Fee for Level 1 Schools will followed by explaining and summary of increase by $25 to $150. USATF share will Functional Movement Studies (FMS) being increase by $5 to $70. performed on athlete event groups. Late Registration Fee will increase by $25 to $50. USATF share will increase by Rose Monday ‐ stated (regarding FMS) that $12.50 to $25. athlete reports have been resoundingly A promotional item (such as the Level 1 positive. Robert Gary stated that major benefit School Portfolio) will be returned to the of having coach with athlete to observe FMS student’s registration package was highly productive for both athlete and Support will be provided by USATF to coaches. make Level 1 Schools held in low density Associations (as part of their Rita – Added to discussion and stated that recertification process) financially viable. USATF/Development Committee coordinators Passed (6 Yea; 0 No; 1 Abstained) need to do better job of communicating with athletes that coaches need to be at summits.
Dr. Joe Vigil Award for Coaching Excellence Benita – Stated that #1 asset to winning more (Dave Mills, Andrew Allden) medals is keeping athletes healthy and FMS is a Create an annual award with the above title to major push to insure this. USOC is happy to recognize outstanding coaches based upon support these initiatives but require positive service, teaching, and their athletes’ results. accomplishments 2010 Sprint Summit Passed unanimously (with applause) Francessca – reported that it was her first time at a summit and thought it was beneficial Joint Committee however questioned the follow‐up. Robert and Benita – stated that FMS, Sports December 2, 2010 Psyche and Nutrition each have been part of In attendance: the sprint summit but athletes not in National Office staff; Duffy Mahoney – attendance at summits will not be later added Director of High Performance Division in order for more competitive opportunities to Benita Fitzgerald Mosely – Chief of Sports be available. Additionally, results are on Performance COMPUSERVE website. Robert Chapman – Sports Science Coordinator Biomechanical appointments
Development Staff: Rose Monday, Diane Robert – report of the biomechanist Wholey, Megan Thomas, Scott Hall, Robert appointments and individuals/ addition of Gary, Orin Richburg, Cris Somerlot, Ken Suzy Konz in hammer. Ian Hunter will do Brauman, LaTanya Sheffield, Francessca Green, steeple chase. Mel Ramey introduced his team MaryAnne Daniels, Mike Holman, Carol at the summit to work with horizontal jumpers. McLatchie, Rita Somerlot, Tonie Campbell Bing Yu, Peter McQuinnes, Mike Young, Ralph Mann, Steve Leigh. Invited guest: Andy Ferrar, Sue Humphrey Rita opened the meeting with roll‐call and introductions. Minutes of the 32nd Annual Meeting 2010
MaryAnn inquired about the biomechanist 16 mid distance assigned to RW. Robert answered that the search is underway. Open discussion Pan Am Games budget ‐ USOC only partially to Duffy Mahoney – OTC updates support Pan Am Juniors. ($50k) Duffy gave update to how the training center (OTC), now being operated by USATF is being Competitive schedule/Matrix ‐ revisited managed by USATF once more. Duffy explained Duffy went over the 2011 calendar with the the three different programs and qualifications; group possible dates and locations for group to Resident Program support. Short Term Facility Use Meeting was adjourned at 4:50pm Medical Use program (*not considered stand alone program)
Additional training centers available: Colorado USATF Joint Men’s & Springs Resident Program – mostly distance runners. Only a few live onsite. We have not Women’s Development Joint used Lake Placid training center. Meeting
USATF Programs/Development/Budget Friday December 3, 2010 $3.5mil requested ($1.6 in direct athlete support) from USOC. Awarded by USOC Rita and Tonie opened the meeting at 12:00pm $2.6mil ($1.1 athlete support). Received for $101,000 for Development. In attendance $200,000 for summits. The funds for Dave Kerin, Danny Williams, La Tanya Development (Money) to come from other Sheffield, Cris Somerlot, Robert Gary, Diane USATF sources. Event Summits, and HP centers Wholey, Scott Hall, Rose Monday, Orin will be designed to use monies in best practices Richburg, Carol McLatchie, MaryAnn Daniels, to conserve resources. Sue Humphries, Duffy Mahoney, Dr. Robert Chapman, Rita Somerlot, Dr. Mel Ramey, Tonie Competition schedule/Matrix Campbell
Duffy – explained the matrix and who is Rita and Tonie directed introductions of supportable under the new tier system and staff/coordinators and invited guest. Robert those that are not. Those “falling through the Chapman was given the floor and he gave an cracks” that development feels passionate outline as to the National Office Sports Science about, N.O. will have to use “creative” financing Development wing does its business. to support them. Note: those individuals will be identified by event leaders that they are Event reports “investable”. Explained where the future athletes are and will most likely be coming Diane Wholey (W‐horizontal jumps); Gave from for 2012 and 2016. report on year end results in the horizontal jumps at major events and what events were Explained the New Tier System. held during season and the fall.
Development money is believed to be able to Robert Gary (M‐ distance); Gave report on mid‐ support; distance and distance inclusive of number of 20 jump “A” standards achieved and the American 20 throw records achieved by Bernard Lagat. Reports on 4 RW 2010 Virginia Beach, Virginia the Summit in Colorado Springs and the participate in a traditional season. However, importance of having the coach and athlete this year, we will see athletes back in there both there together for the FMS screening and traditional schedules and results. 400mh still other sports science that development has tends to be a challenge and will be an area of adopted. focus for development.
Carol McLatchie (W‐distance); Reported on Ian Danny Williams (M sprints); Gave status of Hunter being named the biomechanist for the event and stated that the events are young and event. Stated that notification to the athletes have promising young individuals in each event about the shorter window for qualifying is as shown at the NACAC U‐23 meet. Also, gave expected and will be factored into the schedule summary of number of athletes under the age of events. of 21 that have made the “A” standard.
Cris Somerlot (M‐W Throws); Reported for Francesca Green (W sprints); Gave report for both all throws both Men and Women, as both Amy Dean as she was absent. Reported on Ramona Pagel, Tom Puksty and Connie Price‐ the status on the sprints and the efforts put Smith were absent. Reported on the fall forth to develop the next wave of athletes. summit held in Las Vegas (October). Gave event status and reports that all throws events Scott Hall (M‐W multi events); Scott reported are healthy and progressing forward to meet on the status of the multi events and the podium goals. summary of the past year’s events. Scott also gave the status of both events and how the MaryAnn Daniels (M‐W RW); Gave encouraging future bodes for the multi eventers. news about men’s RW and junior race walk athlete, Trevor Barron and his amazing season Orin Richburg (M sprints); Orin deferred to and projected improvement. Danny Williams to give the presentation.
Dave Kerin (W‐M high jump); Gave his report on the status on the high jump for both men Open discussion and and women. Dave reported that the jumpers questions have lost the group biomechanist and we continue to lose athletes (women) to volleyball Athletes gave very passionate discussions professionalism. Also agreed the FMS screening about the need to develop meets in the USA but has been a positive thing. Stated that the need to include financial support. Additionally, jumpers would like to do the high jumps at they stated that USATF must understand that Drake Invitational. when money meets come available they must chose to take advantage of those opportunities Rose Monday (W‐M mid‐distance); Gave a but would prefer to stay home. report on status of middle distance events. Rose’s report was inclusive of Men’s Brian Brown, Drake Invitational, offered for Development efforts as Frank Gagliano was Development to further use his meet as absent. Rose summarized the success of the competitive ops location. Occidental Distance Meet last year and the expansion of the meet schedule (addition of the Robert Chapman (USATF Director Sports Steeple this year). Science Coordinator) Gave a brief explanation of the summits, workshops that have been put La Tanya Sheffield (W hurdles); Gave report on in place and programs continues to be the status of the women’s hurdle events and supported. how the previous year, athletes in both events chose to use as training option and did not Minutes of the 32nd Annual Meeting 2010
Duffy Mahoney (USATF Director of High For the elite athlete, sports science services Performance)– Gave a brief statement of the will continue in the form of biomechanical budget and proposed needs for funding to filming at national championships, subsequent create a “home” based meet circuit as opposed video analysis by leading sports scientists, to travel abroad. various physiological testing programs, and filming at High Performance competitive Stephanie Trafton‐Brown and Erica Bartolina opportunities. Direct sharing of scientific spoke on behave of the athlete’s desire to information and elite athlete analysis will take create more meet support at home and also place at High Performance Summits. New create more support in existing meets and Sports Performance Workshops will provide those athletes that fall short of the tier system elite athletes and their coach’s one‐on‐one on‐ or have gap in meet schedule. track work with biomechanists, physiologists, sports psychologists, nutritionists, and medical Meeting adjourned at 4:50pm staff.
Jack Ransone, Ph.D., presented the report for the medical subcommittee. Sports Medicine and Sports Science Steve Portenga, Ph.D., outlined the sports psychologist services which occur year‐round,
at the workshops and High Performance Jennifer Dodd from the United States Anti‐ Centers, and on international trips. Doping Agency (USADA) discussed the role of
USADA and of the World Anti‐Doping Agency Melvin R. Ramey, Ph.D., provided details of the (WADA). She explained the categories of sports science committee. banned substances and methods with an emphasis on changes for 2011. Mark Troxler, I gave the IAAF Medical and Anti‐Doping D.O., chair of USATF's Anti‐Doping committee, report. also discussed WADA's rules including the new
Category SO. This includes substances that Respectfully submitted, have no current approval status by any governmental regulatory health authority for Bob Adams, D.O. human therapeutic use, such as drugs under Chair pre‐clinical or clinical development, or drugs that have been discontinued.
There will be no more Declaration of Use. Athletes no longer need to declare the use of albuterol, salmeterol, Glucocorticosteroids, or Platelet Rich Plasma (PRP) through USADA's website or on ADAMS. PRP is not prohibited. New guidelines for Therapeutic Use Exemptions (TUE's) were discussed.
Robert Chapman, Ph.D., discussed his new role as Associate Director for Sports Science and Medicine. USATF's first Sport Performance Newsletter was published in November on the website.
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
YOUTH DIVISION
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
course. There is also a mini course for parents Youth Division on the same sight.
December 2, 2010 Linda Phelps verified we have a quorum. The meeting opened at 11:05 with a welcome from Lionel Leach. He asked all new delegates Lionel introduced the persons appointed to and visitors who have been away for a while to represent Youth Athletics on other committees. stand and introduce themselves to the body. The subcommittee members will give their Lionel gave a brief update on the state of reports after they have attended their USATF track and field youth athletics. prospective meetings. Currently the youth program has over 63,000 registered athletes, 2000 registered clubs and a youth budget close to $700,000. He thanked Committee Reports: everyone for the hard work that has gone into making the youth division a success. Associations: Cindy Long Computer Information: Inez Finch, Minutes for the 2009 Convention were Cindy Long, Henry McCallum, reviewed by the delegates. Motion made by Frosty Anderson, Dave Reinhardt, Kenny Emerick and second by Inez Finch to Byron Turner, Jacqui Collins accept the minutes as written. Motion Athletics for the disabled: Steve Cuomo approved. Coaches Screening: Brenda Martin, Robin Beamon New agenda Items are the bid process and Cross Country: Ron Mascarenas USADA drug testing. Motion made by Kenny Coaching Education: Patrick Pretty Emerick to allow more agenda items be added Field Events: Shirley Crowe, Ron Mascarenas, Bruce Long on Friday December 3rd. The motion passed. Cultural Exchange: Mary Elizabeth Aude Lionel introduced the subcommittees and Track Events: Harold Martin, Sam Germany stated they will be giving delegates updates Equipment and Facilities: throughout the convention. Shirley Crowe, Bruce Long International Competition: Lionel Presented the United States Olympic Dorothy Dawson, Harold Martin, Committee Coach of the Year Award to Frank Booker Wood, John Wissler Davis Law and Legislation: Kenneth Ferguson Organizational Services: Linda Phelps Becky Oates from the High School Federation Men’s Track and Field: gave a state of the High School League address Sam Germany, Byron Turner on Track and Field and Cross Country. In Men’s Development: Harry Weaver Women’s Track and Field: grades 9th through 12th there are over 1 million track and field athletes. There are over 16,000 Harold Martin, Lori‐Smith Thompson boys and girls teams. Track and Field is the Officials: Carolyn Griggs number one sport for girls and the number two Parliamentary: Norine Richardson sport for girls. Women’s Development: Toni Nichols, TammyRa Jackson Concussion management is a big topic in the Race Walking: Darlene Hickman sports arena right now. A good website to get Awards: Dorothy Dawson information is www.nfhslearn.com the course Records: Denise Smotherman, Brenda Martin is on free concussion management. It takes Calendar: Inez Finch, Linda Phelps approximately 20 minutes to complete the Referee Protest: Glenn Fortune, Kenny Emerick Communications: Bob Flint, Frank Davis 2010 Virginia Beach, Virginia
Site Evaluation: Lionel Leach, Mary Birdwell Robin Beamon spoke on behalf of the Standards: John Martin committee of USATF and AAU representatives Ethics: Asha Dean, Carolyn Griggs that came together in Chicago, IL during the Combined Events: Patrick Pretty month of November to work on a calendar that Bonnie Cizek, Liza Mascarenas would eliminate conflicts with track meets Medical Services Committee: TBA between the two organizations.
TC Logic gave an update on the expansion of Toni Nichols and Mavis Chubb presented the their program. They stated they have also calendar to the body and explained how it will broadened their data base to include a more work out so there will no longer be conflicts global search. TC Logic felt their philosophy with track meets and the athletes can compete mirrored that of the USATF Youth Division and in both meets if they desire. they would continue providing top notch service to prevent young athletes from being Mavis Chubb also informed everyone that if an robbed of their childhood. The fee for athlete competes in the USATF Junior Nationals background checks will remain at $8.00. It has they will have a representative at the meet to expanded to officials and anyone who works provide a waiver of advancement to the AAU with young athletes it is highly recommended Nationals just like USATF provides for their they have their background screening for athletes who compete in this meet. liability purposes. Coaches will not receive their credentials at National Championships if Rules: Kenny Emerick they do not have their screening renewed The executive committee made some annually. recommendations on the following items: Y= passed, N= failed. Dorothy Dawson, Chair of Administration made a motion and it was properly seconded to Item 86 = N, amendment to rule 300.1(b) continue with the services of TC Logic for the Item 87 = N, amendment to rule 300.1(b) youth division background screening. The Item 88 = No decision, tabled for now motion was unanimously approved. Item 89 = Y, amendment to rule 300.1 (i) Item 90 = N, amendment to rule 300.1(i) The Youth Executive Committee has made Item 91 = N, amendment to rule 301 some tough decisions regarding background Item 92 = N, amendment to rule 301 screening, drug testing and cheating. The Item 93 = Y, amendment to rule 301 board will not tolerate cheating of any kind. A Item 94 = Y, amendment to rule 302.4(a) coach caught cheating will be recommended Item 95 = Y, amendment to rule 302.5 (n) for a two year suspension. Radir Annoor from Item 96 = Y, amendment to rule 302.5 (o) the Tennessee Association has recently been Item 97 = N, amendment to rule 304.2 suspended for 2 years for cheating during the *Item 98 = Y, amendment to rule 304.4 2009 Youth Athletics Meet. Item 99 = Y, amendment to rule 305.2(d) Item 100 = Y, amendment to rule 305.2 Alma Price spoke on the dangers of excessive Item 101 = Y, amendment to rule 305.2(f) caffeine use and vitamin overdose. She spoke Item 102 = N, amendment to rule 302.5(q) in great detail of taking too much of certain vitamins can do more harm than good. She *Item 98 has been amended to add chip timing also spoke on magic power coffee which is used to either feet or a bib with a chip. in the same context as Viagra and is in the process of being banned by the FDA. She The items to be pulled for discussion: 52, 53, provided everyone with a handout of her 54, 55, 56, 57, 61, 87, 88, 92, 98, and 103 presentation.
Minutes of the 32nd Annual Meeting 2010
A motion was made and properly seconded to Meeting adjourned for the day at 1:38pm. accept the items by the executive committee except items to be pulled. The motion passed 65 to 0. December 3, 2010
Item #24 will disappear from the rules book it The meeting was called to order at 12:05pm was submitted and withdrawn by Glen by Bob Flint. Fortune. Dave Shrock from Coaching Education gave a Item # 61 amend rule 187.1 motion made and brief summary on the first Coaching Education properly second to approve. Everyone Course for youth held in Sacramento, opposed, item failed. California. He announced there will be another course offered after the Junior Olympic Item # 52 amend rule 180.13(c), the motion Championships in Wichita, Kansas. More was made and properly seconded to approve. information will come when the course is In favor = 2, opposed = 51, the item failed. finalized.
Item # 53 amend rule 181.6, the motion was Shirley Crowe introduced Margie Allen who is made and properly seconded to approve. the spouse of the late Herbert Allen aka Diboll. Everyone opposed, item failed. He is being inducted into the USATF Officials hall of fame. Item # 54 amend rule 181.6, motion was made and properly seconded to approve. Everyone Lefty Martin introduced the site visit teams for opposed, item failed. each discipline.
Item # 55 amend rule 181.8, motion made and The Junior Olympic Track and Field team: properly seconded to delete rule 181.8. Lefty Martin, Shirley Crowe, Norine Everyone opposed, item failed. Richardson, and Linda Ellis
Item # 87 amend rule 300.1(b), motion made The Youth Athletics Team: Lefty Martin, and properly seconded to approve. In favor = Bruce Long, Inez Finch, and Norine Richardson 11, opposed = 36, the item failed. The Junior Olympic Cross Country Team: Item # 88 amend rule 300.1(c), motion made Bob Flint, Kim Haines, Sam Germany and Inez and properly seconded to table item. In favor = Finch 42, opposed = 6, item tabled. Lefty gave a detailed report of how the site Item # 92 amend rule 301, motion made and evaluations are performed so everyone can properly seconded to approve. In favor = 8, understand the process and have a better opposed = 42, item failed. understanding of the responses on the evaluation forms. He informed everyone that Item # 98 amend rule 304.4, motion made and each team traveled to their areas so the same properly seconded to amend the amended rule. team looked at all bid sites in the assigned In favor = 39, opposed = 0 discipline. The amendment passed. The motion was made and properly seconded to approve item # 98. Kenny Emerick informed everyone that all of In favor = 40, opposed = 0, the item passed. the rules that were submitted were approved except the hammer throw which has been Item # 103, the request for this item was tabled. withdrawn by Glen Fortune. 2010 Virginia Beach, Virginia
A motion was made and properly seconded to Pat Pretty covered in detail the upcoming Level reconsider item # 91, rule 301, turbo mini 2 Youth Coaching Education School will take javelin for sub‐bantam age group. place from July 31st ‐ August 4th. There will be In favor = 46, opposed = 4. Item passed. 100 seats available for the school. The fees are still being negotiated with the new location of A motion made and properly seconded to the school approve item # 91, rule 301, 300g turbo mini javelin for the sub‐bantam age group. The level 2 event specific school will be held In favor = 53, opposed = 8. The rule passed July 10th through July 16th at Georgia Tech in and will be submitted to the rules committee. Atlanta, GA.
A motion was made by Henry McCallum to The National Federation and Coaching bring item # 88, rule 300.1(c) back to the floor. Education will be offering a 2 ½ hour online The motion was seconded by Lionel Leach. In course for $75.00. The course is a entry level favor = 53, opposed = 1 then you can go on and take level one, level two and so on. A motion made and properly seconded to item # 88 rule 300.1 (c),”to change the sub‐bantam The Coaches Advisory and the USOC are date of birth for competition from the first day requiring coaches to be a member, background of the youth athletics meet to December 31st.” checks are not enough. To renew you must The rationale for the change would allow the first go to the USOC site and go through to the date to fall in line with all other age groups. In registry. favor = 55, opposed = 1. The rule passed. The US Olympic Committee and the IAAF are Jack Wickens from the Board of Directors: planning on another World Youth Olympics in Gave a quick update on some of the goals the 2014. board is working on. They are currently working to reduce fragmentation of the Lionel gave a briefing on the background different committees. The Board is working to screening programs being used by the get the top organizations to focus together. organizations within USATF.
Wichita gave an update on the upcoming 2011 Rubin Carter spoke briefly on the Coaches Code Junior Olympic Track and Field Championships. of Conduct. The program is currently being revamped and more specific information will Hoover gave everyone an update on the be presented at a later date. upcoming 2010 Junior Olympic Cross Country Championships. The meeting adjourned for lunch at 2:00pm and everyone should be back by 3:15pm. Daniel Brooks, USATF South Carolina President and a member of the Myrtle Beach LOC updated everyone on the 2011 Youth Athletics The Youth Meeting re‐ Championship Meet. He also handed out DVDs convened at 3:25pm with hotel and meet information. USATF has partnered with Sunrise Sports Albuquerque, New Mexico gave their bid Group uses the slogan “outrun the sun.” David presentation, answered questions and the Morton from the organization provided ballot voting took place. Albuquerque won the everyone with information regarding skin bid based on the ballot count in their favor. cancer, the risk factors and prevention Delegates had an opportunity to vote not to measures. allow them to host the championship. Minutes of the 32nd Annual Meeting 2010
Lionel introduced the elite athletes who were Mary Elizabeth Aude attended the cultural voting delegates: exchange meeting and she suggested that the Loree Smith – Hammer throw youth division provide pamphlets to the Darvis Patton – 100m Sprinter athletes who are traveling as team USA. The Hyleas Fountain – Heptathlon pamphlet would give athletes some insight on Tiombe’ Hurd – Triple jump the country they will be visiting.
Carolyn Griggs reported on the results of the Norine Richardson, legal counsel for the Youth official’s election she also briefed everyone on Division provided an explanation of the site the training and risk management. evaluation process just before the bid process for the Junior Olympic Track and Field bid Toni Nichols briefed everyone on Women’s process for the 2012 championships. Development. They have re‐named themselves High Performance and are in the process of re‐ The bid process began with Greensboro, NC, organizing their program. followed by Baltimore, MD and ended with Miramar, FL. Henry McCallum provided an update from the Computer Information Committee. Henry The voting took place by roll call and ballot updated everyone on the Coach O system and voting. The votes were counted by Kenny stated the goal for the youth division is to go Emerick, Norine Richardson and Bob Flint. The completely paperless. winner of the 2012 Junior Olympic Track and Field Championships is Baltimore, MD. Kenny Emerick informed everyone that the rules voted on earlier were approved by the The motion made and properly seconded to rules committee. destroy the ballots. The motion passed unanimously. Asha Dean gave an update on the Diversity from the committee. The meeting adjourned at 6:15pm.
New Business: Florence Erickson wanted to revisit the December 4, 2010 $10,000 needed to bid on a championship. She The session opened at 10:00 am. stated it is difficult to get someone to tie up that amount of money for two years. Lionel The NACAC representative spoke about stated the fee is not going to change. It is starting an international competition for high reasonable based on the potential income that school athletes to compete against Jamaican will come to the area businesses where the high school athletes in the 4X100m, 4X400m, championships are held. and 4X800m relays. He stated the three
strongest areas in the world are the United Booker Woods attended the International States, Jamaica, and Cuba. Team Committee where the Coaches and
Managers were selected for the 2011 World Lionel presented the Youth Chair Awards to Derrick Calhoun Head Coach/Sprints‐Hurdles the following individuals: Cassandra McKenzie Head Manager
Joe Felder Distance Mary Birdwell Barbara Smith Patricia Hanna Assistant Manager Arlene Dickerson Valerie Beesley Lee Webb Jumps Eleanor Jones Willie Richardson Asha Dean Assistant Manager Linda Phelps Denise Smotherman Edward Wilson Throws Char Engelhardt Harry Weaver Lisa Morgan Assistant Manager 2010 Virginia Beach, Virginia
Stephanie Hightower, USATF President available to attend. The dues will be $10.00 attended the session to thank everyone for annually. When you pay your dues you will get their hard work. She gave a special thank you a youth coaches patch. The subcommittee is to Lionel for his continued efforts in moving looking into getting shirts or jackets for the the Youth Division forward. members and is currently looking into the cost.
Max Siegel from the USATF Board of Directors The following members were selected as coach talked about his role on the board as Director of the year for the following zones: of Operations. He spoke of ways the Youth South zone: Latoya Alexander Division can try and generate funding for some Midwest zone: Edward Wilson of our programs. West Zone: Dave Skelton Northeast zone: Gene Bell The bid presentations for the Youth Athletics Championships began at 10:35 with Lefty Martin stated there has been some Arlington, Texas. Charlotte, North Carolina discussion regarding the World Youth began their bid presentation at 11:15. The roll Championships. They are proposing to move was taken and paper ballots handed out. The to the decathlon because more athletes ballots were counted by Norine Richardson, compete in this event. Kenny Emerick, and Bob Flint. The winner of the USATF 2012 Youth Athletics Inez Finch and Linda Phelps spoke about the Championship meet is Arlington, Texas. calendar that was presented earlier by the USATF and AAU team that put the calendar Glenn Latimer from Men’s LDR gave an update together this year to prevent conflicts. A on their long distance running program. motion was made and properly seconded to accept the calendar that was presented earlier. Henry McCallum gave his regional coordinators The motion passed unanimously. report. He stated that information that is sent to the youth chairs needs to get passed down to Kenny Emerick explained the new rule that will the clubs so everyone is informed. Clubs need advance the top five athletes from each region the get their membership and date of birth to the J.O. National Track and Field verification done in a timely manner. Coach O Championships. There will no longer be move will not allow athletes to register if their date ups. The J.O. standards will only apply in the of birth is not verified in the system by the multi events. Anyone who meets the J.O. membership chair. standard for the multi events will be allowed to advance to nationals. Harry Weaver and Jon Drummond spoke to everyone regarding the status of project 30 Linda Phelps reported on Organizational which is an ongoing project at this time. Services. The site selection for the 2015 Convention is Houston, TX, and 2016 is Denise Smotherman stated the youth division Anaheim, CA. The meeting also covered has ten records that were broken this year. Association accreditation. She also reminded Motion made and properly seconded to accept everyone to have their credentials for closing the records. The motion to accept records session. passed unanimously. Byron Turner attended Men’s Track and Field. Ron Williams updated everyone on the Youth He stated the upcoming non big three meets Coaches Association. The attendance this year are: was low because it conflicted with the youth 2011 NACAC Under 23 session. Ron and Lionel will look at the 2011 Pan Am Juniors schedule and adjust so more coaches are 2012 World Junior Championships Minutes of the 32nd Annual Meeting 2010
The Men’s Track and Field Program is looking A motion was made and properly seconded to to involve more youth coaches. The Olympic accept the Youth Athletics Standards as trials are set to extend over an eight day written. Amend to change the wording from period. “standards” to “guidelines”. Amend the Bantam age group year to 2001 – 2002. The The National Indoor Meet will be held in motion passed unanimously. Albuquerque, NM and it will feature the fasted kid in Albuquerque. Jennifer Dodd gave a presentation on United States Anti‐Doping Agency (USADA). Her role is The meeting adjourned at 1:45pm and will to providing education to elite and emerging convene at 3:00pm elite athletes. The program is an advocate for competing clean. The parent agency is World Anti‐Doping Agency (WADA). Afternoon session USADA has been around since the year 2000. It Darlene Hickman, from the Board of Directors, is important that everyone knows the rules. attended the racewalk meeting and there is a The prohibited list is very extensive. WADA is concern about athletes not properly trained for adding a new category called “s zero”. the event. The committee is going to look at reaching out to the associations to find The drug reference website is GlobalDro.com experience to hopefully eliminate so many and it is very informative for athletes and disqualifications at the national championship coaches. The drug reference line has a meets. pharmacist on duty M‐F from 8a – 4p to answer any questions. Brenda Martin briefed everyone on the status of the background screening. She presented a There is a form called a Therapeutic Exemption handout that gave the number of screenings in Form (TUE) used by athletes when exemptions each association. She informed everyone that are needed for certain meds. background screening is mandatory. Representatives from TC Logiq were on hand Cindy Long attended the Associations meeting to answer questions regarding their and stated the zones have gone from four to background screening services. To be a seven. The zone representative is the first line member of the Coaches Registry it requires all of contact for questions or problems. coaches to have a background screening. Bank accounts need to be centralized so only Lionel informed everyone that we will have the two to three people can access all accounts. contract with TC Logiq for another year then The committee wants to get away from USATF will re‐evaluate. committee chairs having access to the accounts. Lionel announced the winners of the Bill Hargrove and Frank Sevigne award: The Association committee will begin scanning Frank Sevigne: Mary Birdwell your membership card instead of signing in. Bill Hargrove: Potomac Valley Ken Ferguson attended Law and Legislation. Diane Martin presented the Junior Olympic and They are currently cleaning up some of the the Youth Athletic Standards. The Junior language in the Bylaws. One of the amendment Olympic Standards are no longer useful except changes will be new affiliate members will not for the multi event standard. have delegate status.
2010 Virginia Beach, Virginia
The National Scholastic Sports Foundation Linda E. Ellis (NSSF) applied for membership but it was Youth Division Secretary tabled. Currently law and legislation is appointing a committee to establish some guidelines for membership. They want to ensure that new members are in line with what USATF stands for.
The Vice President of the IAAF, Bob Hersh spoke to everyone about the program. There were 20 athletes that represented America on the USOC team.
The 2014 World Youth Olympics will happen again. Everything will come down the line as it is developed.
The 2013 World Youth Championships will be held in the Eastern Ukraine.
Bidding for the 2015 Championships is open. There is an opportunity for the United States to bid if they can afford it. Other countries get support from their government which helps a great deal with the financial commitment. The World Championships in Daegu, South Korea will cost $190 million dollars.
Bruce Long reported on the equipment and facilities. Hammer handles are being rejected due to specifications, even the brand new ones. The handle must be 110mm and if it stretches to 111mm or 112mm then it is not legal and therefore unacceptable.
The Steeple chase barrier will be translucent so athletes can see if someone falls in the water. It is a safety issue.
Kenny Emerick requested the minutes be posted to the website in a timely manner.
The zonal representatives were asked to meet for a few minutes to discuss the Zonal Indoor Championships.
The meeting adjourned at 4:30pm
Respectfully Submitted by,
Minutes of the 32nd Annual Meeting 2010
GENERAL COMPETITION Associations Masters Track & Field
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
Pacific Association will give an overview of Associations their very active Communications Committee. Andy really wants this to be an open session to December 2, 2010 hear from the Associations. Goals and Mission Statement ‐ Karen passed out a list of goals we accomplished in 2010, as Sanctions Taskforce – will meet in mid well as our Mission Statement (attached January in Indy to compile results. below). Jack Wickens, one of the USATF Board members, commented on #5 in the Plan, 'Hold Regional Grievance Panels – discussed setting Association officers accountable for operations up Grievance Panels at the regional level to be at the local level'. He is also concerned about available to help out when an Association this issue and how we do it better across the cannot handle a grievance on their own. entire organization. Karen commented that the foundation of any successful organization is Membership Report – We reached 100,670 respect – that you must respect each other. members this year, a 4k increase from 2009. Once you respect each other, then you can look Most Associations had an increase. Club at the person's abilities without regard to memberships were up 150 clubs, with 37 gender, race, age, religion, etc. Until we build a associations seeing an increase. Sanctions were respectful group within each Association, it's also at a record high – a 371 increase. The $10 going to be very difficult for people to get membership renewal promotion went well. along. Background checks – the youth committee Karen is appalled by what she gets emails on voted against moving to the Coaches Registry because people do not like each other. Nobody vendor. Andy responded that we will most wants to play nice in the sandbox, and the likely be going to one vendor, but we do not Association members must hold their Board know who that will be. The decision of who members accountable. Karen feels that those passes/fails also needs to be made at the Board members who are not respectful need to vendor level. be voted out, but she does not know how we do that. Jack agreed that most of our problems are Website Compliance – In June, we had 3 all about people issues. Linda commented that Associations who met all criteria. In October, there needs to be more stringent guidelines or we had 13 in compliance. Therefore, only 13 policies at the National level that apply to the Association's will meet the criteria for a viable Associations. When an Association tries to get website. an answer about how to deal with a situation, there does not seem to be any clear cut rule to USATF Truck – we need a better be followed. In short, there needs to be more communication process for setting up the truck control coming down. Karen stated that it is and van. There is an issue if you have a vendor very difficult for the four Regional reps to help at the event. Associations should be aware if everyone in their area. So, she is proposing the truck will also be at their event since this is changing our four (4) Zones to seven (7) a competing merchandising program.
Regions to align with the Masters. Horace Crowe Award – discussion on the
original intent of this award – being for a Member Benefits – we need to do more volunteer. The criteria do not state it is a promotion. We've added a few items this year, volunteer award. Quorum was present and such as the members only aisle on the website. we voted to change the wording to include
volunteer. Communications session – will feature the website requirements and email etiquette. The 2010 Virginia Beach, Virginia
Additional Awards from Associations start discussion with Jim Murphy to request Committee – awards that actually mean assistance from some of his committee something to someone. Association Chair members to make this happen. This would just Service Awards. be for things like Reg. 15 that must be in all Bylaws. MOTION: Pat Pretty moved that the chair be able to award service awards at the L&L ‐ Nothing substantive to report from L&L Convention. Motion was seconded and for this year. approved unanimously. Credentials – Alaska, West Texas and Regional Reps – Harry suggested that we set Wyoming are suspended. Several other the term to 4 years to coincide with the terms Associations have issues to discuss with Sherry of the other committee officers. before they can be fully accredited.
MOTION: Harry Simonis moved that the 7 Accreditation – We are investigating region reps be appointed for a 4‐year term disbanding the West Texas Association. Florida commencing with the election of officers, with and Snake River will get letters in 2011 that an annual review based on feedback from each they will be suspended unless their issues are association. Scott will reword and present addressed. West Virginia has shown significant tomorrow at the first session to be voted on improvement and we will look at transferring Saturday. the panhandle area back to West Virginia from Three Rivers. Letters will go out to both Communications – we replaced the paper Associations and will be reviewed in 2011. forms this year with fillable pdf forms. We had an issue this year with being able to save the Centralized Balloting for 2012! Envision that form that was subsequently resolved. On the nominations will still be at the committee level, whole, it went very well this year. We used the but the committee elections will be held in barcode scanner at the Association meetings at conjunction with the General Elections. the Annual Meeting as a trial. It worked very well. Next year, the name badges will contain Site Selection – Five finalists for 2015 & 2016 – the barcode so it will not be necessary for the Houston, Dallas, Atlanta, Ft. Lauderdale and membership to have their cards with them. Orlando. The full Organizational Services committee will meet on Saturday to vote. We are working on an email blast capability for the Associations. Coaches Education – will connect with the National High School Federation for an on‐line Annual Newsletter requirements – we coach’s education program for Level 1. Plan is discussed that this requirement can also for Spring 2011. include any electronic communications, such as email blasts. It does not need to be mailed. Submitted by Linda Bommicino, Secretary Rules – Steve reported that the Club Council submitted several rules on representation. Most of the other rules are on the technical end. Steve submitted a change to eliminate the sub‐bantam age group for cross country.
Standard Bylaws – discussion on standard bylaws for all Associations, which is a top priority for Karen. Ed suggested that Karen Minutes of the 32nd Annual Meeting 2010
Committee for their meetings. A Associations Committee secondary goal for 2011 is to have the membership number barcode on the 2010 Goals Accomplished annual meeting credential. 1. Continue monthly conference calls with AEC, fourth Sunday of each month except USATF Mission Statement for August, November and December of each year. The calls will be at 8 p.m. ET The mission of USATF is to provide vision and unless otherwise noted. Discussion for leadership to the sport of track and field in 2011 on calls less frequent. the United States, and to promote the pursuit 2. In 2010, had a workshop within a of excellence from youth to masters, from workshop at the annual Association grassroots to the Olympic Games. Workshop held in Buffalo, NY. This year’s workshop had the RRTC holding a workshop on Saturday with an expected USATF Associations Committee Mission group of 20 participants. Statement 3. Athlete transfer review committee up and The mission of the Associations Committee of running in the first quarter of 2010 with USATF is to disseminate timely and useful an announcement to all members of the information to the individual Associations, to process. strengthen all facets of our sport – track & field, 4. In 2010, we will again have two workshop long distance running, cross country running, sessions to be held at the USATF Annual and race walking at the local level, promote Meeting in Virginia Beach, VA.; 1) Effective grass root participation among youth, open and Communication; and 2) Fiscal Manage‐ masters, and rely strongly on volunteer efforts to ment. unlock the potential in all members. 5. Sanctions Task Force has completed their survey and report to be given at the annual meeting. USATF Association Committee Vision 6. Contract with an electronic carrier via the Statement National Office to provide a national By the end of 2012, the Associations discounted communications tool for all Committee will ensure; that all Associations Associations to use. This will be presented have achieved a minimum of provisional status at the Communication workshop at the for representation at the Annual Meeting. All USATF Annual Meeting. Association bylaws will achieve a specific level 7. All delegation forms shall be provided to of standardization and a members’ benefit the National Office in electronic form, package will be developed that other NGB’s will eliminating paper. The new electronic envy. forms will be sent to each secretary of the 57 Associations with the ability to complete within the PDF. The form then USATF Association Committee Values will be emailed back to the National Office. Statement 8. Develop scanning process of membership cards for attendance at committee Our Associations are critical to our success. We meetings. Each committee could purchase value their proficiency, expertise, knowledge a scanner that would link to the national and vision. We know that driven by the membership database. This would imagination and enthusiasm of our eliminate the need for sign in forms. The Associations, ‐ the potential of each of our scanning of membership cards for 2010 member’s is unlimited. We treat all members will be a piloted by the Associations with respect and trust, and lead through competence, creativity, and teamwork. 2010 Virginia Beach, Virginia
External Analysis Job descriptions are a vital part of each Association moving forward. Each person The external environments are any of the running for a position within an Association ‘outside of the Association’ conditions that should understand their role and occur, such as cultural, political, technological responsibility. changes and demographic trends and patterns.
One part of the external environment of an Election notification is a vital responsibility for Association is the competitors of the each of the Associations to produce. The Association. committee shall oversee the production of
election notices to ensure that members are Considerations include: notified of elections in the proper manner. This 1. Financial and travel limitations can be accomplished in several ways. Create a 2. Roles of high schools, colleges and list of all Associations including their dates of universities with facilities elections, and a list of positions up for election. 3. Age demographics from youth to masters A “tickler file” can trigger the notification 4. Inability to find individuals with technology process. backgrounds
5. Competition from other sports groups (i.e., AEC monitors elections by the regional rep Little League, soccer, etc) being involved in the process to ensure proper
procedures Internal Analysis are followed.
The internal environments are those ‘inside the Association’ conditions that affect how the 2011 Goals to Accomplish Association operates, such as changes in the Plan membership, member needs, and differences in the clients. It is also important to review what 1. Change zone reps to Regional reps and add resources the Association has and employs as three (3) additional regions to allow the part of an internal review. reps better ability to contact each Association within their region, to aid in Considerations Include: the accreditation process with respect to 1. Aging demographics bylaws and/or an action plan for 2. Diverse personalities improvement. This change will allow for 3. Regional differences (areas of the country) the use of improved communication. 4. Inability to accept change/lack of visionary 2. Ensure that West Texas and Wyoming leadership become viable Associations again by 2010 5. View of member benefits for dollars spent or 2011. 6. Inconsistent policies and procedures 3. Review and discuss opportunities for more throughout USATF’s member Associations. standardization of Association bylaws that 7. Future improvements will allow for fewer changes due to USATF 8. Programs that drain financial resources Bylaws changes. This is to be discussed and accomplished before the 2011 annual meeting. Strategic Issues 4. Work with the Member Benefits chair and There must be goals and targets set for the 57 National Office to add value to the Associations. It is the job of the committee to membership package in 2011. help the Associations achieve what they want 5. Hold Association officers accountable for to achieve and where they need to be. their operations at the local level. The AEC will expect to receive a calendar of elections from each Association annually. Minutes of the 32nd Annual Meeting 2010
Any changes to the officers of an Schaller, John Head, Gavi Swerling, Marilyn Association will be reported to the National Mitchell, Tim Edwards. Office and chair of the Associations Committee no later than 30 days after the Officers Absent – Robert Thomas election. 6. Complete the Association Handbook prior 12:03 PM ‐ Gary started the meeting, welcomed to the August workshop 2011. everyone and distributed an agenda. 7. Eliminate the need to have a “mailed” newsletter from each Association to their Annual Meeting Expense members. National office is to provide There is a limit regarding how much our mailing lists of those members who do not committee can spend for Annual Meeting have e‐mail so that a PDF file can be expenses. Carroll said administrative and printed and mailed to each of those officer expenses will be covered. Leftover funds members. All other members would receive will be divided among those that submit the PDF file via email. receipts to Carroll by 12/15/10 to help with 8. Discuss with the National Office the need to the costs of this meeting. Receipts can be have grievance panels up and running mailed or emailed. efficiently and timely in order to handle grievances brought by Associations. Treasurer Report – Budget 9. Set up regional grievance panels to avoid Carroll – 2010 Approved Budget: $90,900. delays at the local level. If an association Proposed 2011 Budget $119,800. We have were unable to seat an agreed up panel, the spent about $68,000 to date. An additional regional rep would convene the regional $5000 will be coming from the NSGA, and panel to hear the grievance. $12,000 has been received from a grant that will be used for the Forever Fast Submitted by: implementation. He encouraged the Regional Coordinators to utilize the money that is Karen Krsak available for clinics. Chair, Associations Committee Gary asked the Regional Coordinators if they had other funds available to help them put on their meets, and several raised their hands. Masters Track & Field The budget does not include funds from other December 2 sources (special grants, etc.)
Attendees Funds to cover drug testing will come from the Chair Gary Snyder meet surcharge. Treasurer Carroll DeWeese Secretary Jeff Brower Marketing ‐ Forever Fast Film Implementation Executive Committee present: Bob Weiner, The film is ready – John Oleski had distributed Christel Donley, Harry Brooks, Jerry Donley, a document prior to the meeting regarding Jerry Bookin‐Weiner, John Oleski, Lester implementation. Now we need to train the Mount, Max Hamlyn, Mark Cleary, Mary Trotto, “trainers”. Rex Harvey, Rose Schlewitz, Sandy Pashkin, Steve Cohen Andy discussed preparing a brochure that would work hand in hand with this film. When Others – Andy Martin from the USATF National the film is viewed, we want USATF office was present for part of the meeting, Jeff representatives present to be prepared for any 2010 Virginia Beach, Virginia question. John wants regional coordinators (or Mary Trotto will help make a formal motion on a substitute) to attend a meeting soon to get this issue. training. John will poll the coordinators and plan a meeting in late January or early Invitational Program Review February. Mark put together a binder (several were distributed) that covers the history of this Anti‐Doping program. Mark started with this program in Steve and Bob are currently on this committee 2001 (It was previously called the Legends Tests costs approximately $800‐$1000, and the program). He has been given some guidelines USADA rep's expenses must be covered (to (such as no field events). The program had a travel to the site where the testing will take sponsor one year, but typically athletes must place.) cover their own expenses. Guidelines are available online. USATF leadership (outside the Steve asked this round table question: Should Master Committee) has hurt this program in there be an age‐limit cap regarding who should multiple ways over the years (making late be drug‐tested? Most said no. decisions, forcing their own chosen people into the events, etc.) Rex asked about last year, and Therapeutic Use Exemptions (TUE) were Mark said many women had scheduling discussed. We can recommend how some parts conflicts, while some men registered but didn't of this process should be handled, but Steve show up. Eventually, only 3 men ran, and the and his committee will have to follow USADA women's event was cancelled. Mark has requirements. Rex recommended that Steve's provided material for announcers at these committee have no more than 5 members. meets, and it hasn't been used many times. For 2011, Mark is looking at the 60 Meters for Permanent WMA Delegates women and the 60 Meter Hurdles for Men. Jeff reviewed his proposal. Bob asked about Many records have been set at these events. term limits. Clinic Model Nominations for this position (not closed Robert will discuss this at the General meeting. because nominations will be taken from the floor): Jerry Donley, Carroll DeWeese, Marilyn IAAF Masters Candidate Mitchell, John Oleski, Mary Trotto, Jim Flanik, Rex Harvey is the candidate we support for this Rex Harvey & Mark Cleary position.
Athlete of the Year (AOY) Process Team USA Hotel at WMA Meets The National Office wants to limit Masters to Gary discussed this issue. Many informed Gary one Athlete of the Year (AOY). T&F and LDR that they had less expensive accommodations both want to have their own respective AOY. in Sacramento already. The hotel Gary had Gary wanted suggestions to resolve this. been working with has offered a mediocre deal, but Gary will try to get more perks. Marilyn Suggestions: spoke and suggested the USA have a Special recognition for the AOY in the Fast “headquarters”, a place where athletes can Forward magazine; socialize with other athletes ‐ VERY important The USATF Board should hear this issue; when you're thousands of miles away from The open USATF membership body at this home. Annual Meeting should be given the issue to vote on; USA Championship Results Youth apparently has 2 AOY (male & Sandy distributed examples regarding how female), so why can't there be one AOY foreigners can be reported in the results. There from T&F & one from LDR? Minutes of the 32nd Annual Meeting 2010 will be a vote on this issue during the General Treasurer Carroll DeWeese meeting. Secretary Jeff Brower
NSG Agreement Executive Committee present: Bob Weiner, Jim has been working to hammer out an Harry Brooks, Christel Donley, Jerry Donley, agreement with the National Senior Games Jerry Bookin‐Weiner, John Oleski, Max Hamlyn, (NSG). The agreement includes beneficial Mark Cleary, Lester Mount, Mary Trotto, Rose marketing for both groups. The President of Schlewitz, Rex Harvey, Sandy Pashkin, Steve NSG will be attending our general discussion. Cohen In 2013, there is currently an overlap between the National Senior Games and the WMA meet Others – Jeff Schaller, Marilyn Mitchell, Tim that year. The T&F portion of the 2013 NSG Edwards. meet may be shuffled to allow people to do both of these meets. Avoiding scheduling 4:00 PM ‐ Gary started the meeting, thanked & conflicts is a big reason why we're working on welcomed everyone. this agreement. How to handle routine voting issues … Masters Website Empower subcommittees to accomplish more. Gary discussed the website. Jeff reviewed aspects of the site, such as news items, a one‐ What can we do better? Suggestions for better stop online place to ask questions, and more. Award recognition were discussed. How do we make it better and more useful? Bob spoke regarding the need for this website, Need working podium, microphone/video/ and supported paying Mr. Clingan for services sound‐system available for presentations. provided in the past. Carroll believes we should pay Mr. Clingan as well. Time management Receive bids earlier. Comparison chart for bids Motion by Bob Weiner – The Masters Executive would help. Committee directs the Treasurer to submit the bill for David Clingan to be paid for website Have table outside room to take roll earlier. services per our agreement from early 2009. ‐ Sign in folks outside room. 2nd by Rex Harvey. Vote: Eleven For, none opposed, 3 abstentions. Schedule the region meetings at a different time so the general session could have more Records time. The shorter annual meeting format Discussed accepting records from certain prevented some people from attending as meets (without having to go through the many different seminars as they used to. Bob typical record submission process.) If we allow Weiner mentioned the Masters Awards and a “blanket” approval for a meet, then how do Masters Drug Testing seminars were scheduled we address officiating or other problems at at the same time. these meets? If an authorized rep from USATF MTF is present at the meet, we may accept the The Region Coordinator's meeting needs 90 results for records. minutes.
Motion to adjourn at 2:40 PM, 2nd, accepted. 4:24 PM ‐ Motion to adjourn, 2nd, accepted.
Executive Committee ‐ Minutes by December 4 Jeff Brower
Attendees: Chair Gary Snyder Vice Chair Robert Thomas
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
ADMINISTRATIVE DIVISION Athletics for the Disabled Coaches Advisory Diversity Law & Legislation Officials Organizational Services Records Rules
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
2. Terry Crawford made general remarks Athletics for the Disabled regarding the CAC’s importance and role within USATF and reimbursement procedure for DAY 1 attendance at convention. Introduction of everyone in the room. Coaches Registry
Discussion of past year; our discussions RL asked Curtis Frye to explain history of Zero with the Board members, Willie Banks and Tolerance Committee (ZTC) and the Jack Wickens, as our liaisons. development of both the code of conduct and the coaches’ registry. The registry was Funding Sources discussed spawned from ZTC and a reactive measure to the coaches who are doping their athletes. Discussed communications through the year ‐‐ how to keep in touch with each Coaches Registry Task Force report given by other so we know what's happening and Bev Kearney and Bob Larsen. The final opportunities. document for the coaches’ registry was submitted to Board for approval in January that DAY 2 includes the enforcement, appeals, and reinstatement process. It is a complete Guest speakers introduced; Bill Roe, document which outlines both the benefits and Benita Fitzgerald‐Mosley, Jack Wickens, accountability of coaches who are in the Lionel Leach, and Kelly from USOC. registry and due process. It is credible and functional. Discussion ensued. Points made: How to Lobby for our cause and issues. Benefits of the registry need to be marketed and the positives highlighted through a PR Public Relations – Getting the word out. blast sent out to all coaches.
Calendar for the year. Opportunities This is not different from any other NGB, such as Volleyball. If you want to coach, this is what Committee liaisons report is required, no exceptions.
Assign jobs for the year Youth committee is behind this.
Budget discussion Coaches who have consternation over the registry need to be addressed … especially the Submitted by, USTFCCCA. A presentation should be made.
Grants Steve Cuomo Chair CAC awarded 19 grants to coaches this year to attend USOC, NACAC, and PEP events. RL appointed a selection subcommittee to review and select grant recipients chaired by Cliff Coaches Advisory Committee Rovelto. Also serving are Curtis Frye, Kevin Executive Meeting Reid, Carla Coffee, and Pat Pretty. Awards DECEMBER 2, 2010 RL appointed a subcommittee to oversee 1. Meeting called to order and opening awards. Awards like the Gill High School coach remarks by chair, Ralph Lindeman (RL). of year, USOC, and/or others need to have 2010 Virginia Beach, Virginia group involved. Chair: Jack Hazen. Also There are no peer reviews, only athlete serving were Ron Williams, Clif McKenzie, reviews in place. Chris Asher and Al Hernandez. Coaches who serve should be required to sign off on their review. Board of Directors Selection should be based on Steve Miller’s term will end this year. CAC can “expertise/body of work”. nominate 3 names and submit to selection Head coaches should have to interview for committee or nominate Steve for a 2nd term. the position. Discussion ensued. Kathleen Raske made a Fairness is what we need to fight for and a motion to nominate Steve Miller for a 2nd term, proper process be not only put in place, seconded by Pat Pretty. Vote: 14 for; 0 against; but also enforced. 0 abstentions. Result – unanimous approval Change must take place through lobbying for Steve Miller to serve a 2nd term. RL made our Youth committee and legislative a note that this is not the only position that we proposals are due in June. should look at nominations and be more proactive in getting a “coach friendly” RL reviewed general meeting agenda and nomination for at‐large members as well when decided that Broad Event Coordinators (BEC) they come up for election next. should give their reports and have a “caucus” during the BEC meeting tomorrow morning. International Staff Selections Motion to adjourn and approved unanimously. RL attended the committee meeting in October for the selection of the Big 3. There were 11 Attendees: Ralph Lindeman, Terry Crawford, members of the committee present. RL Kathleen Raske, Beth Alford‐Sullivan, Bev reported on the process of how our staffs are to Kearney, Bob Larsen, Skip Stolley, Kevin Reid, be selected per Bylaw 17. However, a slate of Curtis Frye, Orin Richburg, Chris Asher, Cliff recommendations for staffs with only one Rovelto, Al Hernandez, Patrick Pretty, Rose person, not a pool of candidates was brought Monday, Carla Coffey, Greg Hull, John forward and was moved to approve by McNichols, Clifford McKenzie, Ron Williams, acclimation. This process did not follow the Jack Hazen, Tim Baker. procedures within the bylaws. RL proposed that this process needs to be changed within Submitted by: L&L and worked on for approval by next convention. Rose Monday can no longer serve Kathleen Raske as L&L rep, and RL appointed Skip Stolley as Secretary CAC CAC’s new representative. RL also asked Skip to chair a subcommittee to develop new legislation for staff selection process. Also serving are Bob Larsen, Orin Richburg, Bev USATF Coaches Advisory Kearney, and Beth Sullivan. Discussion ensued. Committee – General Session Points made: December 2 Coaches never get feedback on the job that they did and there needs to be a system in Meeting called to order and opening remarks place for a “de‐briefing” and review after by chair Ralph Lindeman (RL). the job is done. Young coaches need to be mentored and Kathleen Raske gave financial report and feedback given. presented minutes from last meeting. A Head coaches should write review of staff motion to approve the minutes was made by and shared with staff members. Pat Pretty, 2nd by Carly Coffey, and approved Minutes of the 32nd Annual Meeting 2010 unanimously. CAC was given $6,000 for the differentiations between the two are being year and $4,000 has been spent for convention worked on now. expenses. Approximately $2,000 remains for conference calls for the new committees to Grants conduct business. CAC awarded 19 grants to coaches this year to attend USOC, NACAC, World Junior and PEP Terry Crawford made general remarks coaching symposiums. USATF needs to regarding CAC’s important role within USATF publicize available opportunities on website and highlighted the positives such as and have a standard application form available recognition, education grants, and a voice for online. RL appointed a selection subcommittee the coaches. to review and select grant recipients chaired by Cliff Rovelto. Also serving are Curtis Frye, Coaches Registry Kevin Reid, Carla Coffee, and Patrick Pretty. RL asked the task force members (Bev Kearney and Bob Larsen) to report. Benefits of the Awards registry were presented, as well as an overall RL appointed a subcommittee to oversee explanation. The registry sets a minimum awards. Awards like the Gill High School coach standard of conduct which results in a positive of year, USOC awards, and/or others need to image and establishes credibility for coaches. have group involved. Chair: Jack Hazen. Also Cost is a $35 charge for “background check” (2 serving are Ron Williams, Clifton McKenzie, year cycle). Benefits include: Chris Asher, and Al Hernandez. Consideration for selection to USA international coaching staffs Board of Directors Cost‐free credential to US championships Steve Miller’s term will end this year. The with athlete executive committee gave unanimous approval Eligibility for coach stipend program for Steve Miller to serve a 2nd term. RL made a Waiver of fee into Podium Education note that this is not the only position that we Program sessions should look at nominations and be more Other benefits include: proactive in getting “coach friendly” Can be used as a credible resource by AD’s nominations for at‐large members for next Method to police the sport from illicit election. coaches Be publically acknowledged on a “clean International Staff Selections list” Gain credibility among administrations, Sandy Snow gave report on the process and the public World Championship staff selection. USATF Protection of athletes and coaches has submitted its recommendation for head The final document for the Coaches Registry coaches of the Big 3 to USOC and wait their was submitted to USATF Board of Directors for approval before announcement. RL attended approval in January, 2011 that includes the the committee meeting in October for the enforcement, appeals, and reinstatement selection of the Big 3. There were 11 members process. Steve Simmons commented that the of the committee present. RL reported on the USOC would have cut $1.5 million dollars from process of how our staffs are to be selected per USATF if we did not have a registry program, Regulation 17. However, a slate of particularly after the USA Swimming scandal. recommendations for staffs with order of preference, (NOT a pool of candidates) was There will be 2 categories for registry: Youth brought forward and was moved to approve by and Adult. Youth cycle will be required to acclimation. This process did not follow the renew every year and the adult cycle will be procedures stated in the bylaws (Reg. 17). every other year. Terry Crawford said that the 2010 Virginia Beach, Virginia
RL proposed that this process needs to be Podium Education Program changed within Law & Legislation Committee Report: Terry Crawford. and worked on for approval by the membership at 2011 Annual Meeting. Rose USTFCCCA Monday can no longer serve as CAC’s L&L rep, and RL appointed Skip Stolley as CAC’s new Report: Curtis Frye representative to L&L. RL also asked Skip to Motion to adjourn and approved unanimously. chair a subcommittee to develop new legislation for staff selection process. Also serving are Bob Larsen, Orin Richburg, Bev Submitted by: Kearney, and Beth Sullivan. Discussion ensued. The staff selection process for ALL Kathleen Raske international staffs—“Big 3” + all other—needs Secretary‐Treasurer to begin with the Coaches Advisory Committee. Selection of pool of candidates for each position should originate from CAC’s “Broad Event” structure in the form of Diversity & Leadership caucuses, as was done for the old US Dec. 4, 2010 Olympic Festivals pre‐1995, i.e., nomination and selection to pool by peers. Attendance: Dexter McCloud, Dr. Evie G. Head coaches should have to interview for Dennis, Darlene Hickman, Asha Sundae Dean, the position. Steve Cuomo, Jack Wickens, Mary Rosado, Lisa Coaches never get feedback on the job that Rosborough, Wendy Truvillion, Christina Corl, they did and there needs to be a system in Marilyn Mitchell and Matthias Wicks. (We did place for a “de‐briefing” and review after not get attendance sheet circulated — about 25 the job is done. in the room.) Young coaches need to be mentored and feedback given. Chair, Dexter McCloud opened the meeting at Head coaches should write review of staff 10 AM at the Myrtle Beach Annual Meeting. and shared with staff members. Dexter discussed the plans and a roadmap to There are no peer reviews, only athlete submit to the Board of Director. One of the reviews in place. highlights of this year has been the newsletter Coaches who serve should be required to that has come out electronically. Vice Chair sign off on their review. Darlene Hickman reported on the incredible Selection should be based on articles and reporting that happened in 2010. “expertise/body of work”. It is hoped that this can continue but it is Consider partnering with our Athlete unlikely that could happen because of the Advisory committee. incredible time consuming work that it entails Must solicit support from Associations, in the staff and reporting areas. Things have particularly delegates from Youth. been put on hold with the current financial Legislative proposals are due in June. status of USATF. There is an existing budget
RL previewed upcoming meeting schedule and for the Diversity Committee but projects were announced that Broad Event Coordinators recommended to be on hold until updates in should give their reports and conduct the financial income is better known. The “caucuses” during their scheduled meeting newsletter was published at minimal cost but tomorrow morning. at considerable personal time expense by all involved so probably will be on hold for 6‐8 Olympic Training Center months.
Report: Craig Poole Minutes of the 32nd Annual Meeting 2010
Questions were raised as to who received the the liaisons. This is currently being discussed Email Blast – all USATF members received it. as possible. They could request to be removed if they wanted to do so. Steve Cuomo, chair of the Athletes for the Disabled Committee, said that he would like to Asha Dean is a Diversity Newsletter project offer his committee members to serve as manager and recommended a diversity resources for the cause. component in every committee. Dexter then introduced the Diversity Newsletter staff at the Jack Wickens, Board Member, stopped in and meeting. There was discussion that the requested that the Diversity Committee, in his definition of diversity is not just black and opinion needed more “specificity.” Many Board white, but also considers gender, sexual members were unclear as to the intent and orientation, disabled, geographical and a purpose of this committee and needed more myriad of other components. detail. The more clarity brought to the Board as to the purpose and actions of the committee, Hickman elaborated on the USATF Nominating the better. & Governance Panel aspect of diversity involved with the selection of Board Members It was hoped that the newsletter would be and the hiring of the CEO. semi‐annual this coming year because of all of the volunteers needed and the time involved. Dean reported that she would like to create a Any communication should be by email to database of all of the names in the diverse either Dexter McCloud and/or to Darlene mentor pool to draw from when the project can Hickman. begin again for the Mentor Protégé. Hickman said that the database is available when she There were still many questions at the end of would like to draw from it. It has been the meeting and hopefully there would be more developed since the Diversity Committee began clarification in the months ahead. Currently about 5 years ago. the Diversity Committee is working hard in the selection and re‐election of the Board and in A question came up as to the status of the the election of their members. Diversity Committee – is it a standing Committee, a subcommittee.? The answer is We are most grateful to all who made the yes, we are a committee of the Board. There is Diversity Newsletter possible this year. There a budget created by the Finance Committee for were many, many hours volunteered that took the committee. A formal vote is expected at away from training and family and we can the next Board meeting. never thank enough the people involved sufficiently for their work. It was outstanding. Some upcoming projects are: a Diversity Certification Program that has been established Meeting notes were submitted voluntarily by by Dr. Lapchik. We would like to utilize that Matthias Wicks. And we are most grateful for program if it fits our standards. This currently his volunteering for this role. is an 8‐hour program that could be adapted at the Association Workshop and could serve to Dexter McCloud ([email protected]) “Train the Trainer.” This is a work in progress. Darlene Hickman ([email protected])
McCloud said that we have worked to establish liaisons from each committee and we need to identify their tasks. Communication, sent through the newsletter would give direction to 2010 Virginia Beach, Virginia
Vice Chair of Training Rob Buzaitis Law & Legislation The training meeting met on Wednesday evening. See USATF website for updated amendments to the Governance Handbook. A copy of the training chair’s report is on the web site
Officials Vice Chair of Rules George Kleeman The rules report is on the web site. Executive Board Vice Chair of Awards Gordon Bocock Thursday, December 2, 2010 Ron Daniel reported on the proposed Lori Maynard Race Walk award. Motion by Don Berry, second by George Meeting called to order Len Krsak Kleeman, to bring motion to approve the selection criteria and procedure off table. President Krsak called the meeting to order at Motion carried. 11:10 am. Motion by Rob Buzaitis, second by George Kleeman, to amend the motion to include Reading/Approval of Minutes revised award selection procedure. Tom Hott Amendment passed. Motion by Rob Buzaitis, second by Sue Polansky, to Motion made by George Kleeman, second by approve the amended motion. Motion Gordon Bocock, to approve the minutes of the carried. Executive Board Mid‐Year meeting. Motion Mr. Bocock reported that some officials need to carried. pick up award dinner tickets. He has 13 tickets left for the banquet. Treasurer’s Report Sue Polansky Subcommittee Reports/Discussion Sue Polansky summarized the financial report as of November 30, 2010 and the 2011 budget Master’s Referee Jim Skelly Motion by George Kleeman, second by Gordon Bocock, to accept the financial report and the L/L Report John Bahakel proposed budget. Motion carried. Two major L&L proposals have been presented for approval by the L&L committee. Current Officer’s Report USATF board members can be re‐nominated Chair, Len Krsak without all the steps new board members can be nominated. The Chair’s report is on the officials’ web site. A board member’s partial term for short time Vice Chair of Certification Jim Flanik will not count against 2‐term limit. Jim Flanik reported there are about 7000 officials certified this Olympiad; however, a Technical Officials Laurie Boemker large number of veteran officials not Laurie reported that USATF may not need as recertifying. There are many new officials many TO’s as in the past. TO’s will focus on certified. field events.
The entire TO program is to be analyzed and perhaps redone. Minutes of the 32nd Annual Meeting 2010
Old Business Foreign Exchange Program
Newsletter This has been a positive program. The committee needs to look at various countries in No report addition to the U.K. Uniform Rules Reviews A show of hands indicated that the majority of those attending the Executive Board meeting The 2010 rules reviews are shorter than like the current uniforms. The uniform the 2009 reviews committee will investigate this issue further. New officials’ reviews written for each discipline. Unregistered officials attending annual Association, National, Master, and Referee meetings review in each discipline have been revised. Unregistered people can attend any meeting as long as they are USATF members. They just Certification Task Force Committee Update cannot vote. Don Berry reported. The committee will meet Recruiting on Thursday. The issue of certification and advancement will be an ongoing project. The All associations must do a better job of goal is to improve certification system. recruiting new officials. President Krsak suggested an introductory CD for recruiting use. New Business Training committee will work on this.
Clinic … Template (Kit) NOC Board Election The idea of putting a clinic kit together has been discussed. The kit should include: what is Vice President of Awards, Vice President of needed in a clinic, clinic materials, etc. Certification, and Treasurer will be elected for 4‐year terms and the Vice President of Training President Krsak asked Rob Buzaitis to look into will be elected to fulfill the remaining 2 years of holding regional clinics the term
Officials Selection Process All of the elections will be held during first officials’ general meeting on Friday. The procedure is the same as last several years. Those selected for the national championship Certification Chairs meets will be posted after last official’s general meeting Some Certification Chairs are not completing their entire jobs. In the associations in which Vice Chair of Certification Process this is a problem, the members of the association must address this issue as Bylaws/Operating Procedures (Changes and/ appropriate to each association. or updates) Rule Book Grants … Training video, ever applied for? Sue Polansky will look into this A discussion of having the rule book every other year instead of every year was held. A suggestion was made to have rule book available on digital reader.
2010 Virginia Beach, Virginia
The USATF rule book is edited on odd Sue Polansky moved, seconded by George numbered years because the IAAF rules Kleeman, to adjourn. Motion carried. changes do not match USATF years.
There are some changes proposed for changing starting procedures. National Officials General Sessions Adjournment Motion made by George Kleeman, second by Friday, December 3 & 4, Rob Buzaitis, to adjourn. Motion carried. 2010
Meeting Called to Order at 9:04 am by chair, Saturday, December 4, 2010 Len Krsak
President Krsak called the meeting to order at Motion and second to alter the order of the 4:18 pm. agenda items. Motion carried
President Krsak stated the new officers elected Roll Call Tom Hott at this convention will assume their duties on January 1, 2011. Reading/Approval of Minutes Tom Hott Motion and second to approve the minutes of Bob Podkaminer requested the Executive the 2001 NOC General session #1 & #2, Committee write a formal letter of complaint to December 2009 NOC Executive Board minutes, the USATF Board and President Hightower and the NOC Executive Board Mid Year stating that neither President Hightower nor Minutes. Motion carried. any member of the USATF board attended or spoke at either session of the NOC. Treasurer’s Report Sue Polansky Motion and second to accept the November Jim Flanik moved, seconded by Rob Buzaitis, to 2009 financial report. Motion carried. have the Secretary write a letter of to the USATF Board and President Hightower Motion and second to accept the 2010 concerning the lack of communication between proposed budget. Motion carried. the USATF Board and the standing committees. Motion carried. Officer’s Reports
President Krsak announced the Executive Chair Len Krsak Board mid‐year meeting will be held April 18‐ 20, 2011. He will look into a facility in the Chair’s report is on line as part of the NOC Cincinnati, OH area. National Convention Report.
Sue Polansky moved, second by Gordon Awards Gordon Bocock Bocock, to suspend the officials’ exchange Gordon Bocock presented the finalist nominees program for 2011 only. Many members of the for each award Executive Committee commented that because the WMA World Outdoor Championship is Vice Chair of Awards report is on line as part of being held in California, there is little reason the NOC National Convention Report. for USATF officials to travel overseas in 2011. Motion carried. Certification Jim Flanik Jim Flanik reported almost 7000 certified officials at this time. Minutes of the 32nd Annual Meeting 2010
Vice Chair of Certification – Jimmy Stewart Vice Chair of Certification report is on line as Motion and second to destroy the ballots. part of the NOC National Convention Report. Motion carried.
Rules George Kleeman Subcommittee and Other Reports George Kleeman summarized the work of the Rules Committee to date. Special Reports/Topics Mike Price Officials Insurance Vice Chair of Rules report is on line as part of Mr. Price presented a detailed overview of the NOC National Convention Report. the official’s insurance program.
Training Rob Buzaitis Shelby Sharpe Liability of Officials Mr. Buzaitis reported that the officials’ Mr. Sharpe presented a summary of the exchange program with the U.K. is being liability of officials and referenced a reviewed. The committee is looking at other summary paper to be posted on line. countries for exchanges. Vice Chair of Training report is on line as part of the NOC National Bob Podkaminer NCAA Information Convention Report. Mr. Podkaminer presented a summary of the changes in the NCAA rules for 2010. Nominations/Elections
Nominating Subcommittee Val Foss Motion and second to recess until 2:00 pm Nominees – NOC Treasurer Saturday, December 5, 2010. Motion carried. Nominees for Treasurer are Sue Polansky and DeLewis Johnson. No nominees from the floor. Motion and second to return from recess at Motion and second to close nominations for 2:00 pm Saturday, December 5, 2010. Motion Treasurer. Motion carried. carried.
Nominees – Vice Chair Certification Ed Gorman USATF Meet Information Nominees for Vice Chair of Certification are Mr. Gorman reported on the USATF Indoor Jimmy Stewart, Richard Schornstein, and E. and Outdoor Championship meets. Scott Rose. Don Berry was nominated from the floor. Motion and second to close nominations Affirmative Development Yvonne Grimes for Vice Chair of Certification. Motion carried. Ms. Grimes’ report is on line as part of the NOC National Convention Report Nominee’s – Vice Chair Training Nominees for Vice Chair of Training are Rob Appeals/Selections Delores Murray Buzaitis and Mark Heckel. No nominees from Ms. Murray’s report is on line as part of the the floor. Motion and second to close NOC National Convention Report nominations for Vice Chair of Training. Communications/Newsletter Jimmy Stuart Nominee’s – Vice Chair Awards Mr. Stuart’s report is on line as part of the NOC Nominee for Vice Chair of Awards is Gordon National Convention Report Bocock. No nominations from the floor. Motion and second to elect Gordon Bocock by Equipment & Facilities Bob Springer acclimation. Motion passed. Mr. Springer’s report is on line as part of the NOC National Convention Report. Results of election Treasurer – Sue Polansky Evaluations Murray Sanford Vice Chair of Training – Mark Heckel Mr. Sanford’s report is on line as part of the NOC National Convention Report 2010 Virginia Beach, Virginia
IAAF Technical Officials Laurie Boemker Ms. Palma asked those who may have pictures Ms. Boemker presented a summary of the of women’s long distance running committee Technical Officials program – will use only four or events to get those to her. Technical Officials at the USATF Outdoor Member Services Ed Koch Championship in 2011. There is an ongoing Mr. Koch announced that the 2015 USATF evaluation of the Technical Officials program Annual Convention will be held in Houston, TX and there may be some changes made to the and the 2016 USATF Annual Convention will be program. held at the Hilton Hotel in Orlando, FL.
Law & Legislation John Bahakel IAAF David Katz Mr. Bahakel reported that an amendment will Mr. Katz announced the officials who worked be recommended to the USATF delegates to the 2010 IAAF meets. He also referred to a allow a person who is serving an unexpired referee handbook that is available on‐line. term of two years or less on the board to be eligible to run for two (2) full four (4) year Other terms. An amendment will also be Meets needing officials were announced by recommended to allow a committee to representatives of the meets. Those meets renominate a sitting board member to a second include: term without the full nomination process. An WMA World Masters amendment will be recommended to all an MAC Outdoor Championship “other” category for USATF membership. Mr. NAL DIII Indoor Bahakel’s report is on line as part of the NOC Pacific Ten Conference Championship National Convention Report MEAC Championship
NCAA DII Outdoor Championship Master Referee Jim Skelly Mr. Skelly reported on the Master Referee 2011 Junior Olympics program and announced the new Master 2012 Junior Olympics Referees certified in 2010. He also reported USATF Masters Indoor Championship the committee is working on a recruitment New Business campaign to encourage more officials to apply. The testing process will include more No new business situational questions also. Unfinished Business Uniform/Merchandise No unfinished business Win Eggers & Keith Mitchell Mr. Mitchell and Ms. Eggers showed the new Motion and second to adjourn at 4:05 pm. hat design and also a new long sleeve officials’ Motion carried. shirt. A poll of those attending the meeting indicated the majority like the shirt design at Subcommittee Reports Continue present. A request was made for a straw hat hatband. Mr. Mitchell will look into the New Business availability of a hatband. Mr. Mitchell’s and Ms. Unfinished Business Eggers’ report is on line as part of the NOC National Convention Report. Adjournment
Women’s Long Distance Running Barb Palma
Minutes of the 32nd Annual Meeting 2010
Organizational Services • Florida A letter stating suspension of voting rights for 2011 and a new plan for increasing Wednesday, Dec. 1 membership numbers by February 28. The ACCREDITATION plan on file did not increase numbers. The subcommittee expressed concern SUBCOMMITTEE about low numbers of youth individual and Members attending: Harry Simonis club memberships in USATF programs, and (Oregon/Subcommittee Chair), Bill Roe (Pacific we must receive assurances that USATF NW/Secretary), Ed Koch (New Jersey/OS marketing of membership is on an equal Chair), Ruth White (Nebraska), Katherine footing with other opportunities. Branch (North Carolina), Ginger Mulanax • Illinois (Ozark), Herb Nichols (Potomac Valley), and Finished. Andy Martin (Staff.) • Kentucky A letter stating that, although progress has Guests attending: Karen Krsak (Ohio), Len been noted, they are still 17 members short Krsak (Ohio), and Marilyn Mitchell of their 16 per 100,000 requirement. They (Metropolitan). need to respond with an update on their plan by February 28. Subcommittee chair Harry Simonis opened the • Lake Erie meeting at 10:20 a.m. During the day, a lunch A letter thanking them for their good break of 60 minutes took place. report, answering their question / The Subcommittee reviewed Association incorrect assumption about the accreditation issues left over from the Buffalo requirements, reminding them that new review in August: census figures are likely to change the • Adirondack requirement in the near future, and request On the fiscal insolvency, we are going to be an update by June 30. meeting with them here, and requesting • Metropolitan December 31 and June 30 reports. ‐ Finished with deficiencies. • Alaska ‐ A new motion is needed, given the one A letter to be sent indicating that the previously approved by the Committee: correct PFI form with status update column "In light of recent progress made in is needed by February 28, and requiring a Metropolitan, USATF modifies its previous June 30 update on progress on all areas, or motion concerning receivership of at a minimum voting rights will continue to Metropolitan, and directs the Board of be suspended. Metropolitan to collaborate with USATF • Central California staff and Organizational Services on the The PFI was accepted, pending receipt of a following steps: report from the NOC by June 30 on 1) develop a budget for calendar year officials. Comment on lack of LDR 2011 which will address its current championships for 2011. Accepted the financial situation and focus on reducing report on membership numbers. the outstanding debt (deadline for the • Dakotas budget: January 15, 2010); A letter to be sent accepting their report 2) perform an internal financial audit and offering congratulations. Add that we to determine if all income and expenses hope they follow through on the coaching were properly administered during the education school and addition of more past 3 years and address any fiscal championships in 2011. improprieties that may be found (deadline for completion of audit: January 15, 2010); 2010 Virginia Beach, Virginia
3) secure legal counsel (pro bono) on its ability to meet all established that will, working on behalf of the deadlines and demonstrated progress in Metropolitan Association, seek to reversing its financial insolvency. compromise the outstanding debt owed to Pending agreement by their Board by vendors (deadline for securing counsel: January 31, USATF agrees to change January 15, 2011); Metropolitan's accreditation level to 4) evaluate the current staffing suspension of voting rights, effective arrangements to determine if the current December 6, 2010, and return of staff and salary structure will provide the provisional voting rights will be considered necessary resources to support the pending reports received by July 31, 2011." Association with respect to the new • Michigan strategic plan and 2011 budget (deadline ‐ The five initiatives proposed look good, for proposed staff and salary although the numbers look very high, and recommendations: January 15, 2011) the club deficiency isn't addressed. 5) establish a fundraising committee ‐ A letter to be sent asking for a club to identify avenues of raising capital vis‐à‐ membership PFI by February 28, and for vis grants, fundraising, and capital giving continued reports on success of campaigns (have a Fundraising committee membership initiatives by February 28 and and a fundraising plan established by June 30. January 15, 2011); • Missouri Valley 6) develop a strategic plan for Finished. addressing the Association’s fiscal • Snake River insolvency (deadline January 30, 2011) ‐ e‐mail received Tuesday, November 7) Attend an in‐person Officer 30. Simply a narrative. training seminar and send all Officers to the ‐ Voting rights suspended as of January 1 2011 Associations Workshop (deadlines: and actual PFI due by February 28. Officer Training ‐ March 15, 2011; Emphasize that this is NOT a dire situation Association Workshop ‐ August TBD, and that they only need to correct the 2011) organizational members deficiency. Note: In an effort to a provide guidance • South Carolina and assistance to the Association, USATF ‐ Not addressed in Buffalo or last year. staff, in collaboration with the ‐ Deficient in "other standards" by one Organizational Services and Associations category (championships, newsletter, Committees, will monitor the progress of workshop attendance, Associations the Metropolitan Association on the above Committee attendance.) Plan for Improvement and provide guidance ‐ A letter asking for a PFI will only be and assistance when and where possible. necessary if we have a report from Karen Additionally, as the Plan for Improvement that they do not attend this week's evolves over the next 3‐6 months, new meetings. A letter should go to them timelines and benchmarks will be regardless reporting our error established so that the Organizational • South Texas Services committee may properly assess Improvement noted, clarify the members the Association’s progress in correcting its per 100,000 plus clarify the membership fiscal issues. Monthly or quarterly year, with update by June 30. financial reports, and demonstrated • Tennessee continued progress with regard to debt Finished. mitigation, will remain a key component of • West Texas the Plan for Improvement. The ‐ No updated plan received. Metropolitan Association’s accreditation as ‐ A letter to be sent indicating continued an association of USATF will be dependent suspension of voting rights, and requesting Minutes of the 32nd Annual Meeting 2010
an update by February 28. Pending lack of Annual Meeting. The following list was a satisfactory response by that date, developed: legislation will be filed for 2011 to merge Three Associations are suspended: the territory into one or more neighboring 1 Alaska Associations. 2 West Texas • West Virginia 3 Wyoming ‐ Thank them for the report, updates are due June 30. Also follow up on the Three Associations haven't completed their suggestions we gave them from August. committee representatives form, which is ‐ The committee feels that the not a problem for delegate credentials, but northern panhandle of West Virginia is poorly needs to be pointed out to them: served, with no clubs and 12 individual 1 Lake Erie members belonging to Three Rivers. This topic 2 Michigan will be the subject of a 2011 study, with 3 South Carolina possible legislation proposed in 2011 for the entire state to be one Association. Problem areas on required forms were: 1 Central California 990 Internal Revenue Service report 2 Gulf Too many delegates IRS reports indicated seven Associations not in 3 Hawaii 990 compliance with 990s. Some have been 4 Iowa Bylaws, 990 worked out. We need to include IRS reporting 5 Kentucky Bylaws delinquency along with other deficiencies 6 Metropolitan Bylaws which trigger immediate action in legislation in 7 Minnesota 990 2011. 8 North Carolina Bylaws 9 Oklahoma Bylaws Current Association status for credentials 10 Ozark 990 Alaska, West Texas, and Wyoming are 11 Pacific Too many delegates suspended. 12 South Carolina Bylaws, no delegate list 13 Three Rivers Bylaws
CREDENTIALS Delegate lists were examined for correct SUBCOMMITTEE numbers of athletes and coaches. Potential problem Associations included: Thursday, December 2 1 Arkansas Coaches and Athletes 2 Border Athletes Members attending: Ed Koch (New Jersey/OS 3 Central Cal Coaches and Athletes and Subcommittee Chair), Bill Roe (Pacific 4 Colorado Coaches and Athletes NW/Secretary), Ruth White (Nebraska), Ginger 5 Dakotas Athletes Mulanax (Ozark), Herb Nichols (Potomac 6 Hawaii Athletes Valley), and Andy Martin (Staff.) 7 Iowa Coaches 8 Long Island Coaches and Athletes Guests attending: Gertrude Thomasson 9 Niagara Athletes (Southern), Valeree Langley Foss (Maine), 10 South Texas Athletes Richmond Brown (Alabama), and Darlene 11 Tennessee Athletes Hickman (Board liaison). 12 Three Rivers Athletes 13 Utah Coaches The purpose of this session was to determine 14 West Virginia Coaches and Athletes compliance with credentialing by all Associations wishing to participate in this A notice was formulated for posting. It is attached as Appendix 1. 2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
Ed reviewed the schedule for the remainder of GENERAL SESSION ONE the Annual Meeting, including site selection and elections. Thursday, December 2 Members attending: Ed Koch (New Jersey/OS The Committee adjourned at 9:50 a.m. Chair), Harry Simonis (Oregon/Vice Chair), Bill ACCREDITATION SUBCOMMITTEE Roe (Pacific NW/Secretary/Men's LDR), Rob Buzaitis (Michigan/At‐large), Ginger Mulanax Friday, December 3 (Ozark/Atlarge/Race Walking), Herb Nicholls (Potomac Valley/At‐large), Ruth White Members attending: Harry Simonis (Nebraska/At‐large), Win Eggers (Oregon/Subcommittee Chair), Ed Koch (New (Illinois/Women's TF), Barbara Palma Jersey/OS Chair), Ruth White (Nebraska), (Adirondack/Women's LDR), Ronald Pate Katherine Branch (North Carolina), Ginger (Hawaii/Masters LDR), Carolyn Griggs (Mid‐ Mulanax (Ozark), Herb Nichols (Potomac Atlantic/Youth), Linda Bommicino Valley), and Andy Martin (Staff.) (Georgia/Associations), Linda Melzer (Ohio/Officials), and Andy Martin (Staff Guests attending: Dorothy Clinton liaison). (Metropolitan), R.A. Vernon (Metropolitan), additional members of the Metropolitan Subcommittee members attending: Association, and Marilyn Mitchell Katherine Branch (North (Metropolitan). Carolina/Accreditation and Nominations), Dan Pierce (Colorado/Elections), Lloyd Bert Garcia The subcommittee met with the MAC Executive (New Mexico/Elections) Director, two MAC officers, and several other MAC members, and had an extensive Guests attending: LaToya Alexander (Gulf), discussion. Following the discussion, the Richmond Brown (Alabama), Val Langley Foss subcommittee went into closed session and (Maine), Darlene Hickman (Pacific NW/Board voted unanimously to recommend to modify liaison), Dennis Kunces (Maine), Richard Lewis the preliminary Accreditation decision passed (Potomac Valley), Phala McGuffie (Gulf), Bert in August/September by: Pickell (South Texas), Joe Prusaitis (South 1. Rescinding the receivership (set under Texas), Gertrude Thomasson (Southern), Accreditation Category 4); Angela Vail (Alabama), Ben Vail (Alabama), and 2. Move MAC to Accreditation category 3 – Lawrence Watson (Central Cal). suspension of voting rights with the understanding that MAC would shortly Chairman Koch opened the meeting at the receive a timeline of necessary steps to be appointed hour. He requested that the taken. The timeline would be developed by secretary report on membership on the the National Office in collaboration with the Committee of the Whole and those persons Organizational Services Chair. who are only members of subcommittees. That list is attached as Appendix 2. The subcommittee's recommendation will be sent to the full committee for a vote later at this Actions of the Subcommittees which had Annual Meeting. already met were reviewed. Ed asked for approval of the motion contained within the accreditation report concerning MAC, and reported that members of the Association will be meeting with the committee on Friday. 2010 Virginia Beach, Virginia
whether we will need to take addtional GENERAL SESSION action. Ed asked for the committee to approve this course of action, and the Saturday, December 4 Committee voted unanimous approval.
Members attending: Ed Koch (New Jersey/OS 4. Site selection subcommittee – Ed reported Chair), Harry Simonis (Oregon/Vice Chair), Bill that the committee was recommending two Roe (Pacific NW/Secretary/Men's LDR), Rob years' worth of sites: Buzaitis (Michigan/At‐large), Ginger Mulanax 2015 Houston, TX Hyatt Regency (Ozark/Atlarge/Race Walking), Herb Nicholls Room rate $129 (Potomac Valley/At‐large), Ruth White 2016 Orlando, FL Hilton Resort in (Nebraska/At‐large), Win Eggers Disney World Room rate $139 (Illinois/Women's TF), Barbara Palma He asked for the Committee to approve (Adirondack/Women's LDR), Ronald Pate bringing these two sites to the floor on (Hawaii/Masters LDR), Carolyn Griggs (Mid‐ Sunday morning. The Committee voeted Atlantic/Youth), Linda Bommicino unanimous approval. (Georgia/Associations), Linda Melzer (Ohio/Officials), and Andy Martin (Staff 5. John Blackburn visited with the committee liaison). about the NSSF group application. He is on their Board. He was informed of the Ed Koch led us through a number of items: planned
1. For the NSSF application, it is expected that 6. Ed addressed the recap of elections held L&L will have a new category approved for here. Both of those we knew about were next year, and their application will be successful. We were not informed of a considered in 2011. vacancy in Coaches Advisory, and an election was held without notice to us. Ed 2. For the record at this Annual Meeting, 54 alluded to the attempt to have an elections Associations are here with legal room at future Annual Meetings. He and delegations, as well as 7 national sports Ruth feel it is impossible to do it any other organizations. way, and we need Board authority to force some committees to adhere. Bill suggested 3. In accreditation matters, Kentucky was that the secretaries be included in moved to category 2. Adirondack was correspondence to the committees. moved to category 2 for the full cycle. MAC was moved to category 3 suspension of Ed discussed the memo he and Bill will write voting rights, as the receivership motion under his name for presentation to the Board ends December 6. They are to have a as his report on Sunday morning, and received January 1 budget, and there are additional suggestions and comments. markers along the way such as an updated PFI and beginning to deal with creditors. The committee adjourned at 3:45 p.m. Andy Martin and the Committee will also look at the necessary IRS filings. Andy will add to any data we have to let us know APPENDIX ONE NOTICE OF ASSOCIATIONS WITH POTENTIAL CREDENTIAL ISSUES NOTICE THE CHIEF OF DELEGATION OF THE FOLLOWING ASSOCIATIONS NEEDS TO REPORT TO SHERRY QUACK AT THE REGISTRATION DESK BY FRIDAY AT NOON TO CLEAR UP DELEGATION AND CREDENTIAL ISSUES:
ARKANSAS BORDER CENTRAL CALIFORNIA COLORADO DAKOTAS GULF HAWAII IOWA KENTUCKY LAKE ERIE LONG ISLAND METROPOLITAN MICHIGAN MINNESOTA NIAGARA NORTH CAROLINA OKLAHOMA OZARK PACIFIC SOUTH CAROLINA SOUTH TEXAS SOUTHWESTERN TENNESSEE THREE RIVERS UTAH WEST VIRGINIA 2010 Virginia Beach, Virginia
APPENDIX TWO – CURRENT COMMITTEE AND SUBCOMMITTEE LISTING APPOINTED (8) Chair, Edward Koch [email protected] Vice Chair, Harry Simonis [email protected] At‐large members Frances Brown Rob Buzaitis [email protected] Wayne Roberts Ginger Mulanax, [email protected] Herbert Nicholls [email protected] Ruth White [email protected]
SPORT COMM REPS (8) Men's Track & Field Tony Campbell Women's Track & Field Win Eggers [email protected] Race Walking Ginger Mulanax [email protected] Men's Long Distance Bill Roe (also committee secretary) [email protected] Women's Long Distance Barbara Palma [email protected] Masters Long Distance Ronald Pate [email protected] Masters Track & Field Roslyn Katz Youth Athletics (one of these two) Barbara Smith Carolyn Griggs [email protected]
OTHER REPS (4) Associations Linda Bommicino [email protected] Officials Linda Melzer [email protected] Coaches Advisory HS Coach Harold "Lefty" Martin Coaches Advisory C/U Coach (vacant)
ACTIVE ATHLETES (6) There are currently no designated AAC members.
SUBCOMMITTEES Accreditation Subcommittee – Simonis (chair), Mulanax, Nicholls, White Additional member Katherine Branch [email protected] Annual Meeting Site Selection Subcommittee – Koch (co‐chair), Roberts (co‐chair) Additional members Leo Lines Thomas McLean Credentials Subcommittee – Koch (chair), Palma, Pate
Additional member Linda Phelps
Elections Subcommittee – White (chair), Bommicino, Melzer Additional members Lloyd Garcia garcia‐[email protected] Dan Pierce [email protected]
Nominations Subcommittee – Nicholls (chair), Brown, Eggers Additional member Katherine Branch [email protected]
LIAISONS National Office Liaisons – Andy Martin and Sherry Quack Minutes of the 32nd Annual Meeting 2010
APPENDIX THREE – MEMO TO THE BOARD USATF ORGANIZATIONAL SERVICES COMMITTEE MEMO
DATE: 4 December 2010 TO: USATF Board of Directors FROM: Edward R. Koch, Chair Organizational Services Committee RE: Annual Meeting Report and Action Items
To refresh your memories, Organizational Services is the committee which deals with five major areas in our organization: 1. Reviewing credentials of Annual Meeting delegates; 2. Reviewing and evaluating applications for membership of sports organizations in USATF; and 3. Accrediting of Associations. 4. Working with staff on Annual Meeting site selection; 5. Conducting elections held by USATF and its committees and councils;
This post‐Annual Meeting report is a summary of our activities, including one actions item for your consideration. 1. Reviewing credentials of Annual Meeting delegates: Fifty‐four of 57 Associations were in compliance and eligible for full voting rights. Alaska and West Texas are currently under suspension, and Wyoming is currently decertified. Seven organizational members also sent delegates, who were all seated. 2. Reviewing and evaluating applications for membership of sports organizations in USATF: a. We worked with Law & Legislation to approve a renewed category of Affiliate Member, which has no voting rights attached. You will need to approve an annual fee for this category. b. The application of the National Scholastic Sports Foundation (NSSF), which had been tabled at Reno in 2008 and left on the table at Indianapolis in 2009, is again being recommended to be left on the table until 2011, when final action will be taken. ACTION ITEM: Your approval of this action is necessary. 3. Accreditation of Associations: a. We have changed the status of Metropolitan to suspension of voting rights for 2011, rescinding their receivership status as of Monday, December 6, 2010. They have been given a series of reporting and action steps in order to move back to renewal of voting rights. b. We have approved reports from Adirondack on their fiscal solvency and given them a provisional accreditation status, pending full accreditation after mid‐year review. c. We have determined that both Florida and Snake River have not provided adequate information to retain accreditation status, and have assigned them suspension of voting rights status for 2011, pending provision of necessary mid‐year reports and new plans for improvement. We also voted to study merging West Texas into neighboring Associations, as well as the territory of the northern West Virginia panhandle being moved from Three Rivers into the West Virginia Association. 4. Annual Meeting site selection: Annual Meeting site selection activities were conducted for 2015 and 2016. The Committee placed before the closing session the cities of Houston for 2015 at the Hyatt Regency and 2016 for Orlando at the Hilton in Disney World. As a recap, sites for the next six years are: 2011 St. Louis, MO 2012 Daytona Beach, FL 2010 Virginia Beach, Virginia
2013 Indianapolis, IN 2014 Anaheim, CA 2015 Houston, TX 2016 Orlando, FL 5. Conducting elections held by USATF and its committees and councils: Elections were conducted by Athletes Advisory, Officials, and Coaches Advisory.
Organizational Services would like to make the Board aware that – with the advent of the condensed Annual Meeting schedule – it is highly unlikely that we can cover all committee elections in 2012, to ensure fairness and transparency. Most committees wish to conduct their elections on Friday. As well, committees are likely to spend valuable time performing elections – time which is needed for other business.
It is Organizational Services' strong suggestion that the Board support our efforts to create a central committee voting system for 2012, which will require a breakout room be devoted to elections for the three full days of the Annual Meeting, and to require committees and councils to use it for their primary elections. We plan to propose legislation to the Law & Legislation Committee next year to enact such a process.
ERK: br
Minutes of the 32nd Annual Meeting 2010
Records Report
After due consideration of the recommendations of the Records Committee, the various sports committees have taken the action set forth below with respect to pending records. Items “approved” are submitted to the USATF General Meeting for ratification. The items referred to by numbers are as they appear on pages 133 through 145 of the USATF Annual Meeting Reports Book.
I. Men’s Track & Field Approve items 1‐8, 11‐17. Defer all other items.
II. Women’s Track & Field Approve items 1, 2, 5‐12, 14‐17, and 19‐22. Defer all other items.
III. Race Walking Approve all items.
IV. Men’s Long Distance Running Approve item 2. Defer all other items.
V. Women’s Long Distance Running Approve all items.
VI. Masters Long Distance Running Approve items 8, 10, 39, 40, 43, 44, 47, 65, 68‐70, 73, 75, 79, 81, 84‐86, 96, 99, 100, 106, 108, 112. Reject items 25‐29, 34, 38, 41, 42, 56.
Add and approve the following Master Long Distance Running records: M45‐49 24 hour 251849 m Serge Arbona Cleveland OH 09/18/10 Defer all other items.
VII. Masters Track & Field Approve all items.
Add and approve the following Masters Track & Field records: OUTDOOR ‐ MEN 3000m 55‐59 9:21.84 Richard Burns Claremont, CA 02/20/10 Weight Throw 55‐59 18.91m Jim Wetenhall Stoutville, CAN 09/11/10
OUTDOOR ‐ WOMEN Ultra Wt Pent 35‐39 2703 pts Jennifer Stevens Reading, PA 06/06/10 Ultra Wt Pent 55‐39 4080 pts Kathy Wetenhall Reading, PA 06/06/10 400m Relay 55‐59 56.69 Atlanta TC Atlanta, GA 06/22/10
Masters Race Walking Approve items 1, 4‐9, 13‐23, 26, 27, 29‐32, 33‐36, 40‐49. W70‐74 5000 31:27.97 Louise Walters San Mateo CA 05/30/10 M85‐89 3000i 23:11.86i Charles Boyle Boston MA 03/28/10 M60‐64 5K 25:13 Chris Schmid Kingsport TN 10/09/10 Defer all other items. 2010 Virginia Beach, Virginia
VIII. Youth Athletics Approve items.
The work of the record keepers – Andy Carr, Bob Hersh, Ryan Lamppa, Linda Honikman, Donald Lein, Sandy Pashkin, Bev McCall, Denise Smotherman, the members of the Records Committee, past chairman of the Records Committee, Basil Honikman, the Road Running Technical Council – Paul Hronjak, Jim Gerweck, Neville Wood, Pete Riegel and Chair, Gene Newman; the technical staff of the USATF National Office – Katie Landry and Sherry Quack – is greatly appreciated.
Submitted by
Justin Kuo, Chair 12/04/2010
Minutes of the 32nd Annual Meeting 2010
USATF RULES COMMITTEE SCORECARD FINAL COMMITTEE RECOMMENDATION
Item Action Item Action Item Action Item Action Item Action Item Action
1 A 21 A 41 AA 61 W 81 AA 101 A 2 A 22 W 42 R 62 A 82 W 102 R
3 R 23 AA 43 R 63 R 83 AA 103 R
4 T 24 W 44 R 64 A 84 R 104 R
5 AA 25 R 45 AA 65 A 85 A 105 A
6 Ta 26 R 46 R 66 T 86 R 106 A
7 T 27 W 47 R 67 A 87 R 107 A
8 A 28 A 48 R 68 A 88 A 108 AA
9 AA 29 A 49 A 69 AA 89 A 109 A
10 R 30 A 50 AA 70 A 90 R 110 R
11 T 31 AA 51 W 71 A 91 A 111 R
12 T 32 A 52 R 72 A 92 T 112 A
13 Ta 33 W 53 R 73 A 93 A 113 AA
14 T 34 A 54 W 74 A 94 A 114 A
15 T 35 R 55 R 75 AA 95 A 115 A
16 A 36 A 56 R 76 AA 96 A 116 A
17 AA 37 R 57 R 77 A 97 R
18 A 38 A 58 A 78 AA 98 AA
19 AA 39 A 59 A 79 W 99 A
20 A 40 W 60 W 80 AA 100 A
Final Actions: A=Accepted AA= Accepted As Amended R=Rejected T=Tabled W=Withdrawn
2010 Virginia Beach, Virginia
Amended Items
Item 5 – Replace the submission with: Add a new Rule 1(e) as follows: The Club Track and Field championship are open to Permanent Residents (green card holders).
Item 6 – Replace the submission with: Add a new Rule 1(b) as follows and renumber: (b) In addition, US citizens who have not previously represented another country or territory in International Competition are eligible to compete in the Championship.
Item 9 – Replace the submission with the following: Amend Rule 4 as follows: 1. In all USATF Team Championships, whether National, Regional or Association, only teams consisting of duly accredited representatives of a member club shall be eligible to win such team Championship. In Regional Championships, the team Championship may be contested on the basis of Association teams ((instead of)) in addition to scoring by club teams, at the option of the Games Committee. 2. In Long Distance Running, open and masters cross country running, and open track & field club competition, an athlete who is a non‐resident member of an Association is eligible to compete for a team in that Association only if the athlete: (a) resides in an adjoining Association within the government‐defined Metropolitan Statistical Area (MSA) of a city which is primarily in the neighboring Association as approved by the councils ((, and the Association of residence does not offer the program)), or (((b) neither the Association of residence nor any Association adjoining the Association of residence offers the program, or)) (((c))) (b) has historical membership based upon Association residency (at least 3 continuous USATF membership years) in a club is eligible to compete for that club.
Item 13 – Replace the submission with: Modify Rules 10‐16 to include the posting (notification) specifications and posting deadlines for entry materials, standards where applicable and competition procedure for each championship.
Item 17 – Amend paragraph 3(d) of the submission as follows: (((b))) (d) The ((10,000 Meters)) Race Walk distances shall be set in consultation with the national Race Walking chair;
Item 19 – Replace the submission with the following: Add New Rule 15.6 as follows and renumber: At the Fall National Championships, team competition shall be conducted in all races for Association club teams. At the Winter National Championships, team competition may be conducted in all races for Association club teams, and concurrently in the open races for teams representing the branches of the Armed Services.
Item 23 – Replace the submission with the following Amend Rule 119.4 as follows: The Jury of Appeal shall determine if the decision of the Referee or the Chief Race Walking Judge is based upon adequate evidence and within the scope of the authority given to such person. If such determination is in doubt, the Jury of Appeal shall consult with all relevant persons and may consider ((. If the Jury of Appeal is in doubt,)) other available evidence ((may be considered. If such evidence)), including any available video evidence. ((, is not conclusive,)) The decision of the Referee or the Chief Race Walking Judge shall be upheld unless shown to be clearly erroneous. The decision of the Jury of Appeal shall be final. There shall be no further right to appeal. The Jury of Appeal may, however, reconsider decisions if new conclusive evidence is presented. In Youth Athletics ... Minutes of the 32nd Annual Meeting 2010
Item 31 – Replace the submission with the following: Amend Rule 146.2 as follows: Protests concerning the result or conduct of an event shall ((relating to matters which developed during the conduct of the competition must)) be made to the Referee at once and not later than 30 minutes after the official announcement of the result of that event ((after a result has been announced, )), except for the following: For Men’s and Women’s Long Distance Running, the time period shall normally be 24 hours, except for the Professional Section of road races, as defined in the race material (website, entry form, etc.), where the time period shall be one hour. For Cross Country and Masters LDR Championships the time period shall be one hour. In the case of events in which final results are not announced on the day of competition, the Games Committee may determine, and announce in the results that are released, a period not to exceed seven (7) days during which protests may be made to the meet or race director.
Amend 146.3 as follows: Protests, at the discretion of the Games Committee or the Referee, may be made orally or in writing. For National Championships, they must be made in writing. Any protest may, in the first instance, be made orally to the Referee or to the Chief Official of the event by an athlete, or by an official representative of an athlete, who has a bona fide interest in the event. The procedure for protesting, including location, filing methods, acceptable filing period, etc., shall be published in the event material.
Item 41 – Replace the submission with: Amend Rule 162.17 as follows: When a false start detection apparatus without an automated recall is used, the Starter ...
Item 45 – Replace the submission with: Amend Rule 166.1(h) as follows: ... For championship and selection meets, alternate advancement procedures may be used as included in the published entry material.
Item 50 – Replace the submission with: Amend Rule 180.8(d)iv as follows: A clock that shows the remaining time allowed should be visible to the competitor. In addition, an official shall raise overhead and keep raised a yellow flag, or another suitable indicator, for the final 15 seconds remaining of the time allowed. When ((If)) the time expires ((before the attempt is initiated then)) the yellow flag shall be lowered ((and a verbal indication given)). In addition to the use of flags and/or a clock, a verbal indication ((of time remaining)) is acceptable.
Item 69 – Modify the submission with the following amendments: 3. Handle: The handle shall be made of a round steel rod, not less than 12mm in diameter, bent in a triangular or modified triangular shape so that no side exceeds 20cm inside dimension. A handle shall have two sides of equal length and the third side (handle) of more than or equal length. When the overall length of the implement is measured, the equal sides must form the sides of the triangle. The handle must be rigid and not show evidence of elasticity or malformation after being thrown.
7. Throwing Area: The following apply for the 98, 200 and 300 lb implements. (a) Construction: The Ultraweight shall be thrown from a square that is made of bands of iron, steel or other suitable material, and painted white. The surface of the square may be sunk flush with the surrounding ground or installed on top of the ground; the latter case being allowed for ease of transportation and storage of the hardware, as well as providing the ability to assemble the square so the front side is even with the edge of the concrete or 2010 Virginia Beach, Virginia
other slab. If it is installed on the surface of the ground, provisions should be made that allow securing of the square to eliminate movement for the duration of the competition.
Note: Further material regarding Ultraweight specifications and illustrations of the implement, throwing area and landing sector can be found in the Officials Manual for the Ultraweight Pentathlon. See Rule 203 for competition rules.
Item 75 – Modify the submission to the following: The Chief Judge shall assign the Judges to their respective judging areas and explain the judging procedure to be used during the race. At International Selection Competitions, the Chief Judge shall act as the supervising official for the competition, shall judge the full competition and shall act as a Judge ((only in the special circumstance)) as described in 230.3(f).
Item 76 – Modify the submission to the following: At International Selection Competitions ((two)) one or more Chief Judge’s assistants shall be appointed. The Chief Judge’s Assistants shall not act as a Race Walking Judge.
Item 78 – Replace the submission with the following Reorganize and amend the submission as follows: Amend Rule 241 as follows: MEDICAL AND ((SAFETY CONCERNS)) REFRESHMENT SERVICES FOR ROAD EVENTS 1. The organizers of road races ((must ensure the safety of)) should provide appropriate medical and refreshment services for all competitors. (a) Medical examinations: ((i.)) A hands‐on medical examination during the progress of an event by designated medical personnel clearly identified by the organizers shall not be considered assistance. ((ii. A competitor must retire at once from the race if ordered to do so by a member of the official medical staff who is clearly identified by the organizers (armband, vest, or similar distinctive apparel).)) (b) Adequate first aid facilities should be ((provided, preferably by use of a mobile unit or units on the running course)) available. (c) A competitor must retire from a race immediately if directed to do so by a duly authorized member of the race medical staff. (See Rule 144.9).
2 (a) Drinking/Sponging and Refreshment Stations: i. Water and, optionally, other suitable refreshments ((shall)) should be ((available at the start and finish of all races)) provided at appropriate locations every 5km or more frequently if deemed necessary. ii. ((Drinking/Sponging or refreshment stations shall be provided at suitable intervals of approximately 2‐3km based upon weather conditions. iii. In all events 10km or longer, water shall be provided at intervals of no more than 5km. In addition,)) Race management may provide refreshments (other than water) and/or sponging and/or misting stations ((at positions approximately midway between water stations)). (b) ((During hot weather, races should be scheduled in the early morning or evening hours and additional aid stations should be made available.)) Personal refreshments, which may be provided either by the Organizing Committee or the athlete, may be made available at the stations designated by the athlete. They shall be placed so that they are easily accessible to, or may be put by authorized persons, standing one meter or less from the table, into the hands of, the athletes. Personal refreshments provided by the athletes shall be kept under the supervision of officials designated by the Organizing Committee from the time that the Minutes of the 32nd Annual Meeting 2010
refreshments are lodged by the athletes or their representatives. In National Championships, the Organizing Committee shall make provisions for the collection and distribution of personal refreshments for those competing for the championship, as determined by the Games Committee. (c) A competitor who collects refreshment from a place other than a refreshment station is liable to disqualification by the Referee. An athlete may carry liquid or solid refreshments on his/her person from the start. 3. If a race is longer than 5 miles and the athlete is under 18 years of age, a statement signed by the athlete's parent or legal guardian permitting the athlete to compete is required.
Item 80 – Replace the submission with the following: Amend Rule 252.4 as follows: The starting area of a cross country course should avoid any significant turns for at least the first 400m((, and preferably the first ((1200)). The width of the starting area should be such as to accommodate ((handle comfortably)) the competitive field.
Item 81 – Replace the submission with the following: Amend Rule 254 as follows: 2. The finish line shall ((should)) be marked both with a solid line (5 to 10 cm wide) of contrasting color to the ground placed across the width of the finish area and an overhead banner or other indicator of the finish line. Judges shall be stationed at the finish line to determine the order of finish. Transponder timing shall not be used to determine the final order of finish. 3. ((A)) Where transponders are not used to determine a preliminary order of finish, a finish chute ((similar to a road event finish)) system of sufficient capacity should be constructed to enable the race officials to hold each runner until the method or methods of scoring are applied. It is recommended that at least two independent systems (e.g., pull tags and ((cards in order of finish)) and recording of competitor numbers) be used to score. At the Open, and Junior ((National)), and Masters Cross Country Championships, three independent systems shall be used, at least one of which shall produce a high‐quality visual image record of the finishers as approved by the Games Committee.
Item 83 – Add New Rule after 261.4 as follows: When a Masters Record has been equaled or bettered in a World Masters Association Championship, a USA Masters Indoor or Outdoor Championship, or any event listed in Rule 261.4, that record may be ratified based on the official results of that meet and the submission of correct age documentation, without the need for a formal record application. However, an application and/or other appropriate documentation may be required by the Records Committee whenever it has received information creating some reasonable doubt as to the correctness of the official result.
Item 98 – Replace the submission with the following: Add New Rule 304.4 and renumber as follows: Placing Computerized transponders may be used to record the finish place of a runner in cross country. A bib transponder or two transponders per runner, one attached to each shoe or foot, must be used. With this condition, the finish place recorded by the transponder system shall be the official order of finish for the runners in the competition. The referee has the authority to rule on matters of a timing irregularity or other irregularities.
Item 108 – Replace the submission with the following: Replace Rule 332.2(b) with: When an individual or relay team, having originally qualified for a subsequent round, voluntarily withdraws for any reason, the next ranked original ((fastest)) non‐qualifier if checked‐in with the clerk of course, and only that non‐qualifier, shall be advanced to participate in that subsequent round. This procedure is continued as required. The provisions of Rule 332.2(g) shall not apply. The referee may 2010 Virginia Beach, Virginia reform the heats. ((may be advanced to fill the vacated position. When an individual or team is disqualified, Rule 166.7 applies.))
Item 113 – Replace the submission with Amend Rule 341.1 as follows: Team Championships in cross country shall be conducted in 10‐year age divisions, 40+, 50+, 60+ and 70+, for men and women. Team Championships in these same divisions may be conducted in other Masters long distance events. An 80+ team division for men and/or women may be added at the discretion of the Games Committee. The maximum number of entries per team shall be unlimited. In Association championships, the maximum number of entries for a team, and the number of members of each team to finish for scoring may be determined by the Games Committee.
Team scoring for cross country ((distances up to and including 25 kilometers)) shall be as follows: • M40 and M50 five (5) individuals shall score with a maximum of eight (8) individuals declared per team; • M60 and above and all women’s teams three (3) individuals shall score with a maximum of five (5) individuals declared per team. Team scoring for road racing Championships shall be as follows: • All teams, men and women, in all 10‐year age divisions, three (3) individuals shall score with a maximum of five (5) individuals declared per team.
For distances over 25 kilometers all teams shall have three scoring members with a maximum of five (5) individuals declared per team.
MASTERS CROSS COUNTRY TEAM DECLARATIONS AND SCORING Age Group FALL WINTER DECLARED SCORERS M 40, 50 10,000m 8000m 8 5 M 60, 70 10,000m 8000m 5 3 W40, 50 6000m 8000m 5 3 W60, 70 6000m 8000m 5 3
Minutes of the 32nd Annual Meeting 2010
OTHER National Senate of High School Track Coaches Federations
2010 Virginia Beach, Virginia
Minutes of the 32nd Annual Meeting 2010
stated that our ultimate vision is to National Senate of High develop an effective state high school School Track Coaches track coaches association and successful track clinic in each state with a strong Associations relationship between that association and the state athletic association. December 3, 2010 3. USATF – Coaching – Terry Crawford thanked the Senate for their work in Attending‐Mark Hoffman (Chair) WI, Rick developing a committee to select the Gill Rothman (Secretary)‐FL; Mike Holman‐IN; High School Track Coach of the Year. Barbara Granberry‐TX; Rick Rothman‐FL; Congratulations were extended to Jim Ken Brauman‐FL; Dave Halliday‐FL; Megan Holdren from Virginia as this year’s award Watson‐TX; Mark Schwartz‐PA; Lisa Morgan‐ winner. NJ; Edwin Roberts‐PA; Steven 4. Minutes – Minutes from USATF 2009 Purchase‐TX; Cedric Walker‐NY (NSSF); Pat Meeting in Indianapolis were not turned Pretty‐WI; Rich Degnan‐NY; Derrick Calhoun‐ in. Mark asked attendees to review the IL; Charles Harris‐FL; Jim Holdren‐VA; Andy minutes from the USTFCCCA meeting in Ferrara‐TX; Al Hernandez‐CA; Cassandra Orlando. Mark noted in those minutes McKenzie‐AZ; Michael Roth‐NC; Ron Wiliams‐ that it was decided that the USTFCCCA GA; Becky Oakes‐ NFHS; Carl Grossman‐PA; meeting would become the official Dave Gingras‐PA; Greg Mohl‐MT; Duffy “voting” meeting. Mark explained that he Mahoney‐USTAF; Terry Crawford‐USATF would still run the USATF meetings using Roberts Rules of Order. The vote in Meeting was called to order by Mark Hoffman Orlando would primarily affect the (WI) at 12:10pm EST election of the chair position in even numbered years. Motion to accept‐Charlie 1. Introductions ‐ Attendees introduced Harris (FL), Second – Ron Williams (GA), themselves and identified the state Passed unanimously. association or organization they 5. Elections – As noted in earlier, election represent. for new chair will be at USTFCCCA 2. Purpose and Goals of Senate ‐ Mark meeting in San Antonio. Rick Rothman Hoffman (WI) restated the goals and (FL) asked if nominations could be taken purpose of the Senate: at USATF meeting. Mark responded that Provide a pipeline of information they could be, but that a representative between high school coaches and from that state would need to be present organizing bodies (USATF, USTFCCCA, at the election. Charlie Harris (FL) asked if NFHS) voting could be done online. At this time, Develop coaches ed opportunities for there is not a voting option, but it will be high school coaches added as a point of discussion at future Develop state high school track coaches meetings. Mark also stated that after eight associations years for the health and growth of the Promote and develop our sport at the Senate, that leadership would be shared. grass roots level There are a few states that have expressed He explained that in order to best meet our interest in running the Senate. Wisconsin goal, it was necessary to have meetings at would very much like to continue its work both the USATF Annual Meeting and the its work with the Senate, but in a different USTFCCCA Annual Convention. Both capacity. organizations have been gracious in 6. USATF Emerging Elite Coaching Camps assisting the Senate with meeting space – Mike Holman (IN) reported that this and presence at Senate meetings. He also year’s camps would be held in mid‐July at 2010 Virginia Beach, Virginia
the Olympic training center in Chula Vista, is up and running thanks to the hard work CA. These camps are for coaches who have of Karen Saad (IL). The website will be coached elite level high school athlete and housed for free through the same platform are by invitation only. Curriculum includes as the Illinois Track Coaches Association instruction in sports psychology, bio‐ website. The website is an invaluable mechanics, coaching methods, as well as resource of information for coaches and the development of a 4‐week training coaches associations including dates of cycle in a specific event area. In the past, clinics, speakers for clinics, contacts for USATF has provided room, board, and state associations, and links to websites tuition for the camps with travel as the that are useful to high school coaches. responsibility of the attendee. Due to Attendees were asked to preview the site, cutbacks in funding, this may change this look for any changes that should be made year. Duffy Mahoney (USATF) said that to and/or forward any suggestions and avoid a conflict, the camp dates would contributions. Thanks to Karen for her work around the Pan‐Am Junior Games work on this. from July 22‐24th. Camp application 9. Member Fee – Mark Hoffman reviewed information will be available in May or the current membership fee of $100 per June and will be passed along the Senate state high school athletic association. In email chain for distribution to states at order to return to the original vision of the that time. Senate to have viable high school track 7. Financial Report – The Senate currently coaches associations and clinics in each has $1209.51 in the NSHSTCA savings state, it is imperative that we work account. Income for 2009 includes $100 towards 100% membership from all in membership and $0.51 in interest states. However, because not all states income. The Wisconsin Track Coaches currently have recognized state high Association paid $134.91 for the rights to school track coaches associations, Mark the domain for the website in 2008. This proposed an individual membership of was inadvertently missed on last year’s $10 to be added to the current fee financial report, so it was included as an structure. This would allow interested expense on this year’s report. This total is coaches who do not have a coaches offset by WISTCA’s $100 membership fee, association to contribute to the Senate. therefore WISTCA is owed $34.90 leaving Mark presented a letter explaining the NSHSTCA with total assets of $1174.60. purpose of the Senate, the fee structure, This money and future income will be and purpose of the fee. The letter would used for maintaining a website, costs be sent out to state Associations to ask associated with running meetings, and them to submit their fee. There was much costs associated with providing mentor‐ discussion on the nature of the $10 fee, ship to states that are starting a high who should be allowed to join (just school track coaches’ clinic and/or high coaches, or include officials and/or retired school track coaches association. Andy coaches). The question was raised on Ferrara (TX) asked if Wisconsin had been voting rights and it was re‐iterated that reimbursed for its initial investment in the we are striving to obtain a “one‐vote‐per‐ Senate. Mark indicated that WISTCA was state‐association” membership. That reimbursed over a year ago. The only would be part of the $100 state fee. With money now owed was the stated $34.91. that in mind, Andy Ferrara (TX) proposed Motion to accept financial report by Mike that the $10 individual fee be changed to a Holman (IN). Second by Andy Ferrara $10 “affiliate membership” that would not (TX). Motion passed unanimously. include voting rights. The $10 would 8. Website – After a two‐year absence, the represent a donation to the Senate that Senate website (www.nationalsenate.org) would help to further Senate initiatives. Minutes of the 32nd Annual Meeting 2010
Seconded by David Gingras (PA). Motion 12. USATF Report ‐ Duffy Mahoney passed unanimously. a. Pan‐Am Juniors ‐ $675,000 has been 10. Contact List – Members were urged to budgeted for the meet representing a pass along information to the constituents $250,000 drop in funding. US hosts of their states post on appropriate every 6th year and this is our year to websites. It is only through an effective host. Mexicans wanted to host in line of communication that we can Guadalajara. Amadeo Francis continue our work. Members were also encouraged to host in U.S. Mexico was urged to develop a positive relationship unable to rectify the dates and times with their state athletic associations for as the budget dictates. the betterment of the sport. The Senate b. Changes – All coaching oriented will be working with the NFHS to contact programs have been moved from the state athletic association n the coming High Performance Division to Coaches months to develop that line of communi‐ Ed under Terry Crawford. This cation from the national level on down. includes the Podium Education Project 11. NFHS Report ‐ Becky Oakes [PEP]. a. In a joint effort between NFHS and c. Sports science is being applied at USATF, there is new developmental events using various tests. One course called “Fundamentals of program involves drawing blood from Coaching Track and Field.” Completion youth athletes to develop an “Olympic of this online course will provide a profile” with follow up tests over a basic coaching certification. span of years. b. Pole vault helmets continue to be an d. Japan has invited the US to participate issue around the country and will in a high level junior event. The US will continue to be investigated. send 12 athletes: 6 girls and 6 boys‐ 12 c. A safety mat has been developed to pad athletes and a 2 member staff‐ TBD. the interior of the plant box. It is This will include 2 sprinters, 2 currently not legal for high school use, hurdlers, and 2 long jumpers. The but is being tested at other levels. meet will be in Osaka in first week of d. As of August 1st, NFHS has an online February. It is funded by Japan. The concussion management course. It is selection process has yet to be 20‐25 minutes in length and is free. determined. Participants must be e. NFHS also has developed on online named by end of January. Approval to course called “The Role of Parents in allow high school students to Athletics.” It is 20 minutes in length participate will need to be received and is also free. from state high school athletic f. The Senate has done a great job of associations. sending out information to high schools e. Mark Hoffman – Nominated for Junior from the NFHS. staff. g. Despite the economy and budget cuts, 13. Disabled Athletics‐No one from Athletes schools are not dropping track and field for the Disabled was available to speak. programs. Over 1 million boys and girls Wisconsin and Florida reported that participated in high school track and inclusion of wheelchair athletes in their field in 2010. It is the #1 sport for girls meets this past year was a success. All and #2 for boys with over 16,000 active states are encouraged to start the programs. discussion with their state associations h. Injuries were down in 2010 due to good about including wheelchair athletes in coaching and proper facilities. high school meets. 14. Coaching education ‐Pat Pretty (WI) reported on several changes in Coaches Ed 2010 Virginia Beach, Virginia
including the Coaches registry, which organization would best be the fundamentals of a Coaching course, re‐ home for the Senate. Attendees evaluation of the USATF education requested that more Coaches Ed programs. Work is currently being USATF sessions be included in the USATF website. When more information is Annual Meeting to draw more high available, it will be sent along the Senate school coaches. Mark will approach email chain. Coaches Ed to see if, with the help of 15. Youth Council – The Senate holds a seat the host association, develop a series of on the Youth Council. The Youth Council is sessions for high school coaches to a collection of leaders representing any‐ draw them to the USATF meeting and one that has a stake in youth track and then to the Senate meeting. Mark field. In addition to USATF and the Senate, reiterated the need to have a strong this also includes National Scholastic, and relationship with both USATF and AAU. The Council has completed a USTFCCCA in order to best serve the schedule of summer meets to allow athlete high school coaches of our respective to compete in several meets sponsored by states. several organizations with as little conflict as possible. Currently, there is federal Motion to adjourn money available via an “Anti‐Obesity Initiative.” Through the Youth Council, USATF will be applying for some of those funds and deciding how best to use them. We hope to report at next year’s meeting that we have received funds and have a plan for implementing those funds. 16. Recognition – The Senate recognized Andy Ferrara for his work in providing video of Olympic and World Champion‐ ship events. It was available for download to Senate members and is a tremendous resource for education. The video is not for reproduction or resale and should only be used for the purposes of education. 17. New Business/Reports/Questions a. David Gingras asked if NFHS was going to sponsor a national cross country meet. That question would need to be directed to the NFHS office, but the general consensus was that this would not happen. b. Cedric Walker reported that National
Scholastic will move to one indoor
championship to be located at the
Armory in NYC.
c. Andy Ferrara asked about arrange‐
ments for high school speakers at
USTFCCCA and some potential concerns. Mark Hoffman said he was unaware of any problems and would look into it. Questions arose as to ANNUAL MEETIG MINUTES
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