MINUTES OF THE 32ND ANNUAL MEETING December 2-5, 2010 Virginia Beach Convention Center Virginia Beach, Virginia Stephanie Hightower, USATF Chairman & President Opening Session Closing Session Board of Directors 2010 Virginia Beach, Virginia Minutes of the 32nd Annual Meeting 2010 honor standards for all coaches; and the Opening Session Board’s judgment to pursue a leadership change in the organization’s CEO position. In USATF President and Chair of the Board of the context of the governance reforms and the Directors, Stephanie Hightower welcomed all strategic plan tactics that the USATF attendees to the 2010 Opening Session of the membership refined and agreed upon 30th Annual Meeting of USATF in Virginia eliminates the mystery of where USATF is Beach, at the Convention Center. headed. There should be comfort in shared goals, shared direction and managed change. The secretary, Darlene Hickman, announced that there was a quorum present to conduct President Hightower then proceeded to business. She called for a motion to approve announce and present the 2010 President’s the Minutes from 2009 Annual Meeting in Awards to: Steve Cuomo, Julie Emmons, Karen Indianapolis, IN. Krsak, Bob Latham, and Bob Weiner. MOTION: (Emerick, PNW Assn./2nd) Approve Committee Reports were given by: Treasurer, the minutes. APPROVED. Ken Taylor; Jim Murphy, Law & Legislation Chair; American record holder, Kara Patterson, The national anthem was sung by Lt. Col. from the Foundation Update; IAAF Vice President, the US Air Force, Miss Katherine Strus. Bob Hersh, IAAF Report; Ed Koch, Organizational Services Chair with the President Hightower then introduced Jim Credentials Report, and John Blackburn, Rules Holdren, President of the Virginia Association, Preview. our host Association, to make a few remarks. Mr. Holdren then introduced and welcomed Ivan Cropper, Senior Director of Marketing and Mr. William Sessions Jr., the Mayor of Virginia Communications was introduced and discussed Beach. the 30‐year Celebration and announced the new sponsor, BMW. Our membership who died this past year was remembered. The State of the Sport was given by Mike McNees COO and interim CEO. The year in President Hightower detailed this past year’s review, described by McNees, was about the activities and changes of USATF. She charged organizational successes in the last year. The those in attendance to embrace the changes of Visa Championship Series was a success for the previous year and to recognize that more is USATF’s television partners. USATF will look coming. Because of factors like competition, to expand and improve on television high performance and the pursuit of excellence, opportunities as a revenue‐generating USATF can’t afford to settle for doing things the opportunity. The organization has selected a same old way and expect to get different new production partner for 2011 who will results. Hightower pointed to the second work collaboratively with USATF to better round of re‐tooling governance reforms to highlight the entire sport. There will be a establish the primacy of the USATF Board as revamping of the Project 30 program to make it the fiduciary agent of the organization. more straightforward and ensure that the roles Additional changes in 2010 cited by Hightower of all parties are better understood; making included the appointment of a five‐member athlete communications a top organizational ethics committee that promotes and projects priority; and the incredible success of USATF’s integrity and appropriate conduct within all St. Vincent Elite Athlete Medical Support levels of leadership; the development and Program, which provides medical assistance to implementation of a registered coaches qualified injured athletes. McNees pointed out program that maintains the highest ethical and that USATF membership now exceeds 100,000 2010 Virginia Beach, Virginia and a new USATF website is being planned. The various USATF Committees gave reports There are still challenges, McNees recognized, and the sports committees announced their and expanding revenue is one of the major championships. challenges. He said that he would work closely with the USOC on joint partnerships in the The secretary read the Savings Clause. future. The following resolutions are offered for the They announced that there would be Coffee good of the order: with the Board and Interim CEO, Mike McNees That the USATF approve the acts and on Friday and Saturday, please note them on actions of the national officers, Executive your schedule. Committee, and the Board of Directors from the previous year, and Meeting adjourned. That the standard bank resolutions be approved for opening, closing, and Respectfully Submitted, Changing signatures on bank accounts and signing notes, and Darlene E. Hickman That such resolutions be made an official USATF Secretary part of the minutes. A motion of approval was called for. Closing Session MOTION: (Emerick/2nd). So approved. USATF President and Chair of the Board, APPROVED. Stephanie Hightower opened the session Sunday morning. President Hightower thanked all who worked hard this whole week. She thanked all who The secretary verified that a quorum was attended the Coffee with the Board and Interim present. CEO for their attendance and questions. The Organization Services Site Selection Hightower said that the Board heard at the Subcommittee report from Ed Koch was Coffee Sessions and in conversations with accepted and approved. The 2015 site of the hundreds of you, the excitement and passion Annual Meeting will be in Houston, Texas; and and commitment to go forward into the 2011 in 2016, in Orlando, Florida. year. The trust and determination of more transparency and openness within the The 2011 Annual Meeting will take place in St. organization was reaffirmed, and the launching Louis, MO. of the search for a new CEO will begin as soon as possible. President Hightower 2012 in Daytona Beach, Florida acknowledged her appreciation for the interim 2013 in Indianapolis, Indiana CEO Mike McNees so that USATF could conduct 2014 in Anaheim, California business as usual during this time. The Rules Report from John Blackburn was Meeting Adjourned. presented and approved. Respectfully Submitted, The Law & Legislation Report from Judge Jim Murphy was accepted and approved. Darlene E. Hickman USATF Secretary The Records Report from Justin Kuo was accepted and approved. Minutes of the 32nd Annual Meeting 2010 Technical Committee Board of Directors John Blackburn Ed Gorman ATTENDANCE David Katz Attendance: Stephanie Hightower, Jack Wickens, Dr. Evie Dennis, Elizabeth Phillips, Women’s Committee Ken Taylor, Willie Banks, Jeff Darman, Philip Sandra Farmer Patrick Dunn, Bob Hersh, Deena Kastor, Kim Haines, Anne Timmons Steve Holman, Max Siegel, Aretha Thurmond, Kim Haines, Larry James (non‐voting Counsel), Darlene Hickman (non‐voting Secretary) APPROVAL OF MINUTES MOTION (Taylor): Approve the November 17, USATF Staff: Mike McNees, Benita Fitzgerald 2010 minutes. Mosley, Norm Wain, Gina Miller, Jill Geer, All in favor. Motion Passed. Sandy Snow, Shayna Sangster Guests: Christina Corl, Sandy Pashkin, Anne CHAIRMAN/PRESIDENT’S REPORT Timmons, Tim Baker, Mary Rosado, Holdham Brooks, Bob Weiner, Becky Oakes, Marilyn Ed Koch presented a report from the Mitchell, Edward Koch, Warren Ring, Maryanne Organizational Services Committee and Daniel, Ron Daniel, Sonja Robinson, James requested action on the National Scholastic Flanik, Lionel Leach, Vince Peters Sports Foundation (NSSF) application. This application came before the Board last year Quorum was present. Stephanie Hightower and was tabled. The committee decided to opened the meeting at 10:06am (EST). resurrect an old membership category that would be a better fit for NSSF. In the interest of all membership parties and to allow enough IAAF CANDIDATE PRESENTATIONS time for the changes to go through the Law & Legislation Committee (L&L), the Nominees from each committee gave a short Organizational Services Committee presentation to the Board on why they should recommends tabling the membership be selected for the IAAF committee position. application for an additional year. In 2011 the Hersh asked everyone to submit a CV no later committee will come to the Board with a final st than Dec. 31 . The information will be decision. distributed to the Board in January and selections made at the February Board Koch also voiced concerns over the condensed meeting. schedule in regards to the 2012 elections. The Organizational Services Committee suggests The following individuals presented: that the Board support the creation of a central committee voting system for 2012, which will Cross Country Committee require a breakout room be devoted to Glenn Latimer elections for the three full days of the Annual Bill Roe Meeting. This will require committees and councils to use this room for their primary Masters Committee elections. The committee will propose Rex Harvey legislation to the L&L Committee next year to Don Lein enact such a process. Race Walk Committee Tim Baker gave a report from the Law & Bob Bowman Legislation Committee. There is one Gary Westerfield 2010 Virginia Beach, Virginia substantive amendment which consisted of a USATF to understand the company’s assets and re‐creation of the affiliated organizational what they are worth. membership. The other changes were grammatical. Banks gave a status report on the Metropolitan Association. USATF has set out a plan for MOTION (Dennis): Adopt the report of the L&L improvement of the Association.