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Strathglass & Affric Strathglass & Affric Community Company Minute of Meeting Date and Time 17 th December 2012, 7.30pm Location The Slater’s Arms, Cannich Present Kate McKinley -Chair ( KM) , Roni Smith ( RS) ,Jane Stokes ( JS) , Liz Balharry ( LB), Kay Graham (KG ) Joined @ 8.30pm Alan Hood ( AH ) Gary Butler ( GB ) Apologies Alex Henderson(AlexH) Item Details Action Ref 2. Minute of Previous Meeting: • Discretionary Budget application ready submit in January 2013 RS • Commonwealth 2014 fund by the BIG Lottery to be processed for flooring and RS sports equipment. • Action points regarding PA system ongoing. AlexH • Alex spoke about dealing with noise complaints and has agreed to look at other halls and draft something for SACC complaints policy. • Alex asked what our procedure should be for keeping neighbours informed about bookings at the hall which might affect them, as not all have access to the on-line calendar or email. We suggested that the booking secretary should regularly update the hall notice board with new booking information . • SACC Directors pack and booklet ongoing. LB ALL • Just Enterprise KM to contact Just Enterprise to find out if our project is suitable for guidance through the scheme. KM Content agreed. Proposed by Jane Stokes Seconded by Kate McKinley Signed: ___ ________ _ Date: ___ ___ 3. Refurbishment Project: • Work will stop for the Christmas holidays on the 21.12.12 and restart on the 7.01.13 ALL • Site Meeting 15.01.13, time to be confirmed, all who are available to attend RS AlexH LB from SACC • Neighbours meeting set for the Monday, 7 th January 2013, 6.30pm Cannich Hall Car Park. Roni, Liz or Alex to attend. AlexH • Alex suggested various solutions to the placement of the speakers in the main hall, and elsewhere. Having speakers on stands rather than fixed brackets is favoured. Alex will contact John Strachan for guidance on positioning and KM sockets for the cables, and will then instruct Gray’s ongoing. • 2nd fix still to be carried out. Strathglass and Affric Community Company Limited Registered in Scotland No: SC361004 A Charitable Company Limited by Guarantee. Scottish Charity No: SCO040884. Registered office: Benevean, Cannich, Beauly, IV4 7LN Strathglass & Affric Community Company • Looking at different options for signage, we have a budget of £500.00. It was agreed not to use Gray’s Kate to inform Chris Davenport. • Gary has offered to get quotes for signage, exterior, Jane is finding out quotes for GB JS interior doors, possible wooden. JS • Jane to copy of the invoice from Highland Catering Company has to be forwarded to Kay. 4. Map showing SACC Membership • Liz provided a tile from an OS map of the Strathglass area, which we used to identify the SACC Membership boundaries; this will also appear on the website, the area identified is from the top of Kerrow Brae to Erchless, and right up all the Glens, Glen RS & AH Affric, Glen Cannich and Glen Strathfarrar. All other living outside this will become associated members of SACC. 5. Roles within SACC & forth coming AGM • Liz provided a list of responsibilities that we may wish to implement for Directors of LB SACC, some Directors have had input, Liz is going to email it out to all for further comment. The list identifies what are the expectations for each Director in that position, what is needed from that individual. We spoke about limiting the roles to 1 or 2 Matching skills and interests. This will be discussed after the AGM in February. • Regarding the AGM we spoke about electing new members, how many directors should we have? At present we have 8 Directors, we are able to have up to 15 Directors. We spoke about reducing the number to 10 Directors as this was felt to be KM a more manageable size. Kate to find out how we go about changing the number in the constitution. • Roni to put out poster 3 weeks in advance of AGM and Kate to email all members. RS & KM • Roni to contact the Bog Cotton Cafe to use as a venue for AGM RS 6.Booking Form; • Liz has been working on a new booking form; this will be sent out for comment LB and feedback for next meeting. 7. Finance & Funding; • Closing Balance is £21,301.55 . Due to Kay being in hospital no cash flow or statements were submitted. • 5th Leader claim nearly £29,000 Kate is in the process of drawing it down. The final Leader payment will be made on completion of project which is around £23,000. Leader will hold onto a retention of 2.5% until August or KM September 2013 which is just over £3,000 • On completion of the project Highland Council will release their retainer of 5% which is around £4,000. • Trust House have sent a cheque for £9,000 which is for the refurbishment of the upstairs, Craft Room and Office, well done Liz. • Creative Scotland final payment of £7,000 relevant paper work to be KG Strathglass and Affric Community Company Limited Registered in Scotland No: SC361004 A Charitable Company Limited by Guarantee. Scottish Charity No: SCO040884. Registered office: Benevean, Cannich, Beauly, IV4 7LN Strathglass & Affric Community Company submitted by Kay. • Discretionary Budget application ready submit in January 2013 RS • Commonwealth 2014 fund by the BIG Lottery to be processed for flooring and RS sports equipment. 8. Website; • Roni and Alan have volunteered to run the website and will contact Tris regarding training for WordPress. RS & AH • Liz to maintain the booking section LB • Looking to go live February 2013 9. Correspondence & communication; • None . 10. AOB • Jane has been in contact with Mike Cook regarding dishes, the price of £925.00. We all agreed that we need to have place settings for 200 and able JS to buy spares. Jane to contact Mike and find out where other matching dishes can be sourced. • Store Cupboard it is felt that the floor needs to be level to make it easy for KM accessing the equipment, Kate to speak to Gary’s regarding cost. • Revisit the wish list Alan will reissue the wish list, for further discussion @ AH next meeting. • Opening Date of Hall – due to delays we are 3 weeks behind after the meeting on the 15 th Jan 2013, we will have a better idea. This has a knock on effect for the Ents Group Roni is to email members letting them know the RS situation. Shepherds and Stalkers Kate & Roni have spoken to Donald Fraser as it is not looking possible to hold the event in Feb 2013. 11. Date of Next Meeting; • SACC Directors Meeting Monday 21 st January 2013, Slater’s Arms, Cannich 7.30pm • SACC AGM 4 th February 2013 7.30pm, Bog Cotton Cafe, Cannich Strathglass and Affric Community Company Limited Registered in Scotland No: SC361004 A Charitable Company Limited by Guarantee. Scottish Charity No: SCO040884. Registered office: Benevean, Cannich, Beauly, IV4 7LN .
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