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Municipality of Brighton 35 Alice Street Committee of the Whole Meeting

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Municipality of Brighton 35 Alice Street Committee of the Whole Meeting MUNICIPALITY OF BRIGHTON 35 ALICE STREET COMMITTEE OF THE WHOLE MEETING MEETING DATE: June 9 2008 TIME: 6:30 P.M. - AGENDA - 1. CALL TO ORDER — Chairperson — Mike Vandertoorn 2. APPROVAL OF AGENDA - THEREOF 3. DECLARATIONS OF PECUNIARY INTERESTS & GENERAL NATURE 4. DELEGATIONS — Study 1. Bill Pyatt , CAO Northumberland County Policing The Police Service board members will be in attendance at the invitation of Council to participate in this portion of the agenda 2. Peter Cony — PSB Chair 5. DEPARTMENT REPORTS - 1. Parks & Recreation - Jim Millar a) OW Grand Opening of Refurbished Ball Diamonds June it @ loam 2. Public Safety — Fire Chief Harry Tackaberry a) Incident Type Report — 2008 & 2007 b) Officers Meeting — June 3/08 c) Thank You Letter to Heart & Stroke Foundation re: 3 Defibrillators 3. Planning & Development Services — Ken Hurford a) Building Permit Record May/08 b) By-law Enforcement Record May/08 4. Public Works & Environmental Services — Jim Phillips a) 401 Signage Illumination b) Municipal Service Club Signs c) Herrington Pit Agreement 5. CAO/Clerk — Gayle Frost a) Waterfront Master Plan Request to CFDC to reallocate monies approved for the Youth Intern Program 6. CORRESPONDENCE - None 7. MEMBER REPORTS 8. QUESTION PERIOD 9. ADJOURNMENT Agenda 1. Brief Review of the Study Process and Findings to November2007 2. Results of Supplementary Investigations Dec. 2007 to April 2008 3. First and Five Year Costs 4 Decision Making Process —--- -a — —- Study Objectives ODtiOns Considered Carry out accurate cost comparisons: 1. OPP The existing policing arrangements 2. Cobourg expands force and polices entire County Versus 3. Port Hope expands force and polices entire County A single County-wide policing model Study Management Study Process • Steering Committee comprised of • 5 Phases - 7 Mayors (County Council) • Preparatory work —2005 - 7 Local chief Administrative Officers • Consultant selection — December 2005 - 1 County of Northumberland G.A.O. • Project start — January 2006 • Assisted by consultant — Jack Watkins • Projected completion — July 2008 1 Basis for Cost Comparisons Request for Proposals (RFP) • Steering Committee wanted cost • Ask Port Hope, Cobourg and OPP if they compete for County-wide comparisons to be comprehensive and wish to service firm • Develop detailed RFP for County-wide contract • Spell out service level expectations • Decision to have costs based upon • Call, receive and evaluate proposals signed binding contracts • Compare to existing costs REP Process Results Study Eindinqs quotations the consultant • Only OPP interested in competing • Using REP produced detailed cost comparisons • Six month process to prepare the contracts and for the OPP to respond • Presented in October and November, 2007 • Five year contract with binding prices, service levels, etc. • Seven Public Meetings across County ‘0 2006 Policing Costs-Per Population Study Hiqhlights G,s Ca Pq4ab Spor Person • Documented existing Costs n*M.aid $814,154 6435 $126.52 10,253 $113.81 • Provincial grants Beighial $1,161,923 Towtd CoW 14.923274 18,210 $270.63 • Costs of County-wide Police Service Q’1t*T*p. $712,211 5950 $11970 • One-time Costs Difficult to be Precise HaTdli1Wp. $3.l2a 10.912 139.60 • Cost apportionment PlFare4’a’dI fllSl,ola IZZO $256.10 PtFke4Ywd2 $S34.727 ahm $143.16 • Staff Impacts TrflFt tfltO4O 12,247 $151.36 • Decision Making Process TU7ALP,gCa 114411,565 0.ll $181.16 ‘3 2 Police Services Grant Changes Summary Cost Comparison • Rural communities receive grants Join’ - — - 5b112 Quo • With county-wide policing all costs are eligible counly-wide for funding I Pd’cingcoals -. Sl4633,621 SI5.860,589 • Eligible costs go from $6 million to $13 million 2. - Less Civilian Enhry ‘$245,072 - NM ?r $173047 • Rural factors decrease because of addition of 4. LessOTaIAcIu -$345,528 WA Port Hope and Cobourg urban areas s. ad P5U Resale t,k$t3l7,025 • BUT overall grant increases from $1.7 million 6- OMPF Gras,’ -$2,601,226 -$1,707,207 to 52.8 million TOTAL $9944770 513,641195 TorAL COST SAViNGS - 53596425 - - - Cost Apportionment Fee for Service with Rural Adjustment • steering Committee wanted to have an • If County-wide service: option based upon nrincioles: • Costs are removed from local tax bill AND • Pay for extra service • Consider rural affordability • Costs are added to County tax levy • Equitable sharing ol the increased • More than one method of allocating costs to each municipality Provincial grants ‘S 16 Cost Apportionment — Option #2 Fee for Service with Rural Adjustment Fee For Service With Rural Adjustment Existingcosts NewCounly Ojiference • Three Steps: I W[deservte Mnv&k’Ha!d.najid $629,962 $513851 ‘SI 6,381 i Allocate Policing Costs Based upon ft Bdlluo , 19Th.G€5 — 5751.574 - of Officers per municipality Toanvol Ccbo.,ag 5514Cm 53207 727 . $1,938,045 - 2 Subtract EXISTING Police service [naheT - $638 469 $410401 Grants HwTflonTwp. 5896,228 Sfl7,496 ‘5158,638 ‘ FiHope —- 53742,040 $2,677,971 4864,069; i Subtract pro-rated share of additional * eo:sii - si:a;io’ $1.1 million Police services grant th.94&seo 3 Impacts — Uniformed Officers Impacts — Civilian Employees • Guaranteed positions with OPP with no • 26 part-time and full-time employees loss of seniority, benefits affected • Pensions can be transferred • Officers stay in Port Hope and Cobourg (or • There will be severance obligations For a minimum of 3 years Cobourg and Port Hope • No severance implications • Senior officers similar provisions with one • cost calculalions can only be done by exception the municipalities ‘9 BuildinQs Police Service Board • One five-person Board allowed • Cobourg and Port Hope should retain • consultant has studied “Best Practices” in Downtown detachment buildings Ontario and made recommendations • Need to consult with Cobourg & Port Hope • Recommend competency-based selection • Rental or purchase or other? • Has worked very well in other areas • Existing service levels to be maintained — • Community Policing Advisory Committees 2417 play a key role also S Comparators’ Experiences The Triple Maioritv • 3 similar OPP municipalities in size, For policing to go from a lower tier geography and demographics responsibility up to the county, ALL THREE of the following tests must be passed: - Wellington County 1. A majority in favour at county Council United Counties of Stormont Dundas AND and Glengany 2. A majority of the seven lower-lie, councils City of Quinte West AND • Consultant interviewed community leaders 3. The total number of electors in the lower tier municipalilies that have passed resolutions • Very positive feedback on OPP service and under #2 above form a majorily of all the single Police Service Board eteclors in the county. 4 Supplementary Investigations in 2008 Data Entry • More details on one-time costs Consullant strongly recommended an • Cobourg and Port Hope Building Rentals enhanced civilian entry model • Legal opinion on cost apportionment • Better utilization of officers • Criminal reference chocks • Reduce civilian layoffs • Impacts on fire dispatch • Deters the need for additional officers • Simplify the complex information • RFP specified provisional pricing Enhanced civilian data entry versus status quo • $245,000 per year extra cost K Enhanced Civilian Data Entry Steering Committee Decision • Relieves uniformed officers of some clerical • Only carry enhanced civilian data entry work components costs • Completed by clerical staff • Simplifies cost comparisons • Frees up officers 20-25% • BUT • Puts officers in on street or cars • Understates cost savings • Will greatly defer need for additional officers ‘Not “apples-to-apples” costs in future • Will lead to cost deferrals in future years 27 One-time Costs Building Renovations • Building Renovations • Existing Port Hope and Cobourg buildings a Equipment to be used a Severances • Existing Cobourg cells to be used • Reinforce who pays for what • $176000 in total costs to upgrade both costs buildings • Propose these costs to be shared by all seven municipalities a a 5 Equipment Equipment • app review of Port Hope identitied a • Change over to OPP will mean certain minimum of $32000 in transterrable equipment changes for CPS and PHPS equipment Vehicles, guns, uniforms, etc. • Similar revenues assumed for Cobourg • app estimate is $609,000 worst case • Actual costs will vary because of one-year by some for closer tally • Desire transition time-frame OPP to carry • Steering Committee asked • update assumptions $64,000, likely low out detailed review • Net costs to be shared by all seven municipalities I2 Severance Costs Civilian Severance Costs • No costs for uniformed officers • Final costs will vary depending upon settlement • Pod Hope estimates $10,000 potential for basis. II of weeks per years of service senior officers • Pod Hope estimate $125,500 to $512,000 • Same assumed for Cobourg • Cobourg estimate is $200,000 to 5900,000** • Significant costs for redundant civilians • Cobourg estimates do not include savings • Enhanced civilian data entry requires 5 full- realized thru layoff reductions tied to enhanced time civilians civilian data entry • steering Committee recommends each municipality is responsible for their own costs 4 = Accommodation Costs Port Hooe and Coboura Buildinas • OPP contracts include std. accommodation cost • Port Hope building is 5,900 sq. ft. per officer of 5921 per year including cells • It is acknowledged that it does not cover costs • cobourg building occupies 17.000 sq. • OPP will utilize their 3 detachments in Cobourg,
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