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Appendix 4 NORTH WARWICKSHIRE LOCAL PLAN Consultation Statement March 2018 North Warwickshire Local Plan Consultation Statement Contents Section Title Page No 1 Introduction 2 Sustainability Appraisal 3 Habitats Regulations Assessment (HRA) 4 Production process for the Local Plan 5 Statement of Community Involvement 6 Details of the production of the Local Plan 1 Growth Paper 2 Draft Local Plan (Regulation 18) 3 Draft Submission (Regulation 19) Appendix A List of relevant Board Reports B Stakeholder meetings C Draft Site Allocations Plan and Draft Development Management Plan production process D Parish Council newsletters - 2 - North Warwickshire Local Plan Consultation Statement 1 Introduction 1.1 All local planning authorities have to produce a Local Development Framework (LDF) which will set out planning policies for the local authority area. The LDF is made up of Development Plan Documents (DPDs) and Supplementary Planning Documents, as well as a Local Development Scheme which describes the function of each document and sets out a timetable for document preparation. 1.2 This statement sets out the details of the consultations undertaken during the preparation of the North Warwickshire Local Plan as required by Regulation 22(1)(c) of The Town and Country Planning (Local Planning) (England) Regulations 2012 (‘the 2012 regulations’). 1.3 This statement has been published to demonstrate how North Warwickshire Borough Council has involved the public and its key partners in the Local Plan process. 1.4 In April 2007, the Council adopted its Statement of Community Involvement (SCI), which sets out how the community and other stakeholders will be engaged in the process of preparing Local Development Documents and when planning applications are received. 1.5 Throughout the consultation process the Council has had individual meeting with Stakeholders, developers and individuals. These can be seen at Appendix A. 2 Sustainability Appraisal 2.1 Throughout the progression of the Site Allocations, Development Management and Local Plan sustainability work has been carried out including the Growth Options paper. This took a formal focus when the Draft Site Allocations was published for consultation. The sustainability reports were prepared by Land Use Consultants (LUC). Comments and recommendations were considered and where possible changes made to the developing Plans. 3 Habitats Regulations Assessment (HRA) 3.1 Appropriate assessment has also been carried out by Land Use Consultants. This started with a screening letter and has culminating in a full HRA report which is included in the background evidence. 4 Production process for the Local Plan 4.1 The Local Plan process has been ongoing for a number of years. There was a Local Plan in 2006 and some of those policies have been saved and used alongside the Core Strategy which was adopted in 2014. The saved policies and detailed site proposals were being updated through the production of two Plans - Site Allocations and Development Management Plans. Although progress was being made on these Plans it was decided to bring them together and update, where necessary, the Core Strategy which had recently - 3 - North Warwickshire Local Plan Consultation Statement been adopted, into one document. This has become the North Warwickshire Local Plan 2018 - submission. 4.2 Below is a table which highlights the process for the production of the Local Plan. As the previous three documents of the Core Strategy, Site Allocations and Development Management Plan have all been rolled into the Local Plan it is important that these are included in the timetable. Stage Date Core Strategy Adopted 9 October 2014 Draft Site Allocations - draft Pre-Submission 26th June – 21st August version 2014 Meaningful Gap Consultation Thursday 29th January – CIL Draft Preliminary Charging Schedule Thursday 12 March 2015. Draft Development Management Plan – issues 31st May - 23rd August and options 2012 Growth Options April 2016 Development Management Plan Draft policies 1st October – 12th November 2015 Draft Local Plan (Regulation 18) Approved for consultation August 2016 Draft Local Plan (Regulation 18) 10 November 2016 to 31 March 2017 Draft Submission Local plan (Regulation19) December 2017 to 16 March 2018 Submission March 2018 Examination – includes hearing sessions Summer? 2018 Modifications (if required) Adoption Autumn 2018 5 Statement of Community Involvement (SCI) 5.1 The Statement of Community Involvement (SCI) sets out the way in which North Warwickshire Borough Council will involve communities, stakeholders and commercial interests in drawing up its Local Development Documents and determining planning applications. 5.2 The Statement of Community Involvement forms an important part of the LDF, providing a clear statement about how the Council will consult. Public participation is a very important factor in the production of Local Development Frameworks. 5.3 The Town and Country Planning (Local Planning) (England) Regulations 2012 sets out minimum standards which the Council must meet in undertaking public consultation for its Local Development Framework, including a list of consultees (known as ‘specific consultation bodies’) who must be consulted where it is considered that the matter in hand affects them 5.4 The list of consultees will be regularly updated, the Council compiled a LDF mailing list which will comprise all of the Consultation Bodies and also individual members of the public who wish to be kept informed of and be involved in development of the Local plan process. The Council will also - 4 - North Warwickshire Local Plan Consultation Statement ensure that the general public are consulted through a variety of consultation methods 5.5 The list of Consultation Methods to be used from the SCI is: A Information at the Council House B Council Website/Social Media C Local Newspapers D Letters E Libraries F Parish Newsletters G North Talk H Leaflets and Posters I Presentations (for example Area Forums) J Roadshows / Exhibitions / Displays/ Interactive Workshops K Planning for Real 5.6 The Local Plan has used all of the above methods except for K (Planning for Real) during the consultation periods. The Parish Councils were sent posters and asked to display them on their noticeboards and websites and any other method they could. We found that it was beyond our control to demand that Parish Councils advertised our consultations in any way and not all of them produce Parish Newsletters (see Appendix 1 for further details). The newsletters that are produced, are not all produced by the Parish themselves and do not automatically go to all residents as some are actually subscribed to. There were additional posters advertising drop-in sessions in the locality of the event. We also used the Councils Facebook and Twitter page to advertise the drop in sessions 5.7 Meetings also took place with stakeholders throughout the process and these are listed in Appendix A. Presentations were given to the 4 Area Forums, which cover the whole of North Warwickshire. Area Forum North (incorporates the communities of Austrey, Baddesley Ensor, Baxterley, Birchmoor, Bentley, Dordon, Grendon, Merevale, Newton Regis, No Mans Heath, Polesworth, Seckington, Shuttington and Warton Area Forum South (incorporates the communities of Ansley, Arley, Astley, Coleshill, Corley, Fillongley, Great and Little Packington, Maxstoke, Over Whitacre and Shustoke. Area Forum West (incorporates the communities of Curdworth, Hurley, Kingsbury, Lea Marston, Middleton, Nether Whitacre, Piccadilly, Water Orton, Wishaw and Wood End.) Area Forum East (incorporates the communities of Atherstone, Caldecote, Hartshill and Mancetter.) 5.8 A copy of the consultation was sent to all consultees on our mailing list which includes Statutory Consultees, Groups and organisations, all of the Parish Councils within North Warwickshire and neighbouring Parish Councils and a list of individuals. (See Appendix 2 for a range of consultees). 5.9 Copies of the documents could be viewed at: The Councils website - 5 - North Warwickshire Local Plan Consultation Statement Main Reception, Council Offices, South Street, Atherstone, CV9 1DE; and, the Borough’s Leisure Centre’s all local libraries, including the mobile service and the library in Nuneaton; and the Community Hubs at – Arley, Birchmoor, Shustoke, Coleshill, Baddesley Ensor, Hartshill, Mancetter Articles in North Talk 5.10 The consultations were also publicised in North Talk, in line with the Statement of Community Involvement, whenever possible. This is a newspaper published three times a year by the Borough Council and distributed to all residents, businesses and community facilities in North Warwickshire. 5.11 As part of the Draft Local Plan (Regulation 18) consultation a bespoke leaflet was produced and distributed just like a normal North Talk. Social Media 5.12 Since the SCI was adopted the use of social media has increased. The Borough Council uses Facebook and Twitter to advertise the consultations, when events are taking place and as a reminder when the end of the consultation is close. Properties around Site Allocations 5.13 In addition to the SCI requirements for consultation letters a buffer was drawn around the boundary of all the allocated sites and notification letters were sent to all properties within close proximity of the allocated site. This notified them of the consultation process, where to view the documents and any drop-in exhibitions. Responses 5.14 When formal consultation has taken place
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