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05 August 2021 Agenda

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05 August 2021 Agenda Thursday, 5 August 2021 at 6:00 PM Council Chambers, 37 Ayr Street, Ohakune WAIMARINO-WAIOURU COMMUNITY BOARD NOTICE OF MEETING A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 5 AUGUST 2021, AT 6:00PM Members Chairperson John (Luigi) Hotter Board Members John Chapman Kay Henare Allan Whale Councillors Vivienne Hoeta Rabbit Nottage Councillors (Non-voting) Janelle Hinch Elijah Pue Mayor (Non-voting) Don Cameron Clive Manley CHIEF EXECUTIVE THE PUBLIC BUSINESS PART OF THE AGENDA IS LIVE STREAMED TO OUR FACEBOOK PAGE Roles and Powers of Community Boards The Community Board has already been delegated the task of co-ordinating rural reserves and hall committees. It also has a major input into the development of Council’s Long Term Plan. The Community Board’s prime objective is to be the interface between Council and the ratepayers and public of the Ward. Role of Community Boards The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]): (a) Represent and act as an advocate for the interests of the community. (b) Consider and report on all matters referred to it by the territorial authority, or any other matter of interest or concern to the community board. (c) Maintain an overview of services provided by the territorial authority within the community. (d) Prepare an annual submission to the territorial authority for expenditure within the community. (e) Communicate with community organisations and special interest groups within the community. (f) Undertake any other responsibilities that are delegated to it by the territorial authority. Powers of Community Boards A Community Board shall perform such functions and duties and exercise such powers as are delegated to it by Council from time to time. Powers of Community Boards (Section 53 – LGA): 1 A community board has the powers that are: (a) Delegated to it by the relevant territorial authority in accordance with Clause 32 of Schedule 7 of the LGA. (b) Prescribed by the Order in Council constituting its community. 2 The powers of a Community Board prescribed by Order in Council expire at the close of six years after the Order comes into force. 3 Despite subsection (1), a community board may not: (a) Acquire, hold or dispose of property. (b) Appoint, suspend or remove staff. Powers Delegated to the Community Board by Council • The co-ordination of rural reserves and hall committees. • To allocate the approved budget for the following activities in the area: Footpaths programme; Parks and Reserves discretionary spend; Public information signage. • To approve: Temporary road closures for events (subject to administrative imperatives); Street names; Parades, collections and special uses of the roads; Changes to speed restrictions on local roads (subject to NZTA rules); Road closures. WAIMARINO-WAIOURU COMMUNITY BOARD ORDER PAPER A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 5 AUGUST 2021, AT 6:00PM PUBLIC BUSINESS Page 1 Apologies 2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 3 Public Forum: Temporary Suspension and Reinstatement of Standing 5 Orders 4 Confirmation of Minutes: 3 June 2021 6 5 Deputation: Sheila and Mark Masters - Tree Removal in Mangawhero 13 Reserve, Ohakune 6 Making Submissions to Community Boards 18 7 Representation Review 21 8 Capital Works and Members Request for Information 29 PUBLIC EXCLUDED BUSINESS 9 Resolution to Exclude the Public for Consideration of Board Business 36 Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to amendment either by addition or withdrawal of items contained therein. Waimarino-Waiouru Community Board – Public Business – 5 August 2021 Page 4 5 Report to: Waimarino-Waiouru Community Board Meeting Date: 5 August 2021 Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders Purpose of Report 1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders in their entirety to allow Members and the Public to address the Board. Significance and Engagement 2.1 There is nothing in this Report that triggers the Significance and Engagement Policy. Public Forum Guidelines 3.1 The Community Board has adopted the following Public Forum Guidelines: (a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise the Community Board of the reasons and subject he/she wishes to address the Board a minimum of two clear working days prior to the meeting. (c) The Chair may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive. (d) There are not to be criticisms of individual Board members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to the Community Board. It is not intended that people should be questioning Board members on these occasions. However, Board members may ask questions of speakers to clarify their statements. Suggested Resolution(s) 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Board. The Board received addresses as follows: RESOLVED That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the agenda. Tasha Paladin GOVERNANCE OFFICER 6 UNCONFIRMED UNCONFIRMED WAIMARINO-WAIOURU COMMUNITY BOARD MINUTES A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 3 JUNE 2021, AT 6:01PM PUBLIC BUSINESS Present Board Members John (Luigi) Hotter (Chair) John Chapman 7:26PM Kay Henare 7:23PM Allan Whale Mayor (Non-voting) Don Cameron (part, via Zoom) Councillors Rabbit Nottage Councillors (Non-voting) Janelle Hinch Staff Clive Manley Chief Executive Stuart Watson Environment Manager Andrea Nicol Manager Land Transport Nikki Fieldes Technical Services Coordinator Tasha Paladin Governance Officer In attendance Geoff Anderson Raetihi Promotions Charitable Trust Keri Aves Alistair Barbour-Ryan Audiology Paul Carrad Corinne Ebisu Kate Fitzgerald Sarah Gunnell Craig Harwood Alexis Kelly Ethel Kokcy Mitch Lowe Audiology Brylee Mills Robert Milne Ruapehu Bulletin Bill Nagle Kelly Righton John Seymour Lucy Tasker Linda Trillo-McLaren Antika Wood Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 1 7 UNCONFIRMED UNCONFIRMED 1 Apologies It was noted the members present constituted a Quorum as per the Standing Orders. RESOLVED Moved: Cr Nottage Seconded: Member Whale That the Apologies from Councillor Hoeta, Councillor Pue, Member Henare (Lateness) and Member Chapman (Lateness) be accepted. 2 Declarations of Interest The following conflicts of interest were declared: Councillor Hinch declared her ownership of a business within the Ohakune Railway Station; Councillor Nottage declared his association with the work on the Ameku Walkway. 3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders The Board temporarily suspended Standing Orders in their entirety. RESOLVED Moved: Member Whale Seconded: Cr Nottage 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Community Board. The Community Board received addresses as follows: Lucy Tasker and Keri Aves spoke on behalf of the Rangataua Working Group, and presented their vision for a staged revitalisation of Rangataua township (Minute Attachment). The group is seeking funding, guidance and support from Council to maintain momentum of the project. Geoff Anderson provided a brief update to the Board on the activities of Raetihi Promotions Charitable Trust: the date for the next After Five meeting at the Cossie Club (16 June); the Ameku road walkway and his commendations to Officers for the report; update on CCTV following a meeting with Alpine Security. John Seymour expressed his concerns with the maintenance of roadside drains within Rangataua and the management of storm water. Council’s Environment Manager spoke to the matter. Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 2 8 UNCONFIRMED UNCONFIRMED RESOLVED Moved: Member Whale Seconded: Cr Nottage That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the Agenda. 4 Confirmation of Minutes: 6 May 2021 RESOLVED Moved: Cr Nottage Seconded: Member Whale That the Public-Business Minutes of the Waimarino-Waiouru
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