Thursday, 5 August 2021 at 6:00 PM

Council Chambers, 37 Ayr Street,

WAIMARINO- COMMUNITY BOARD

NOTICE OF MEETING

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 5 AUGUST 2021, AT 6:00PM

Members

Chairperson John (Luigi) Hotter

Board Members John Chapman Kay Henare Allan Whale

Councillors Vivienne Hoeta Rabbit Nottage

Councillors (Non-voting) Janelle Hinch Elijah Pue

Mayor (Non-voting) Don Cameron

Clive Manley CHIEF EXECUTIVE

THE PUBLIC BUSINESS PART OF THE AGENDA IS LIVE STREAMED TO OUR FACEBOOK PAGE

Roles and Powers of Community Boards

The Community Board has already been delegated the task of co-ordinating rural reserves and hall committees. It also has a major input into the development of Council’s Long Term Plan.

The Community Board’s prime objective is to be the interface between Council and the ratepayers and public of the Ward.

Role of Community Boards The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):

(a) Represent and act as an advocate for the interests of the community. (b) Consider and report on all matters referred to it by the territorial authority, or any other matter of interest or concern to the community board. (c) Maintain an overview of services provided by the territorial authority within the community. (d) Prepare an annual submission to the territorial authority for expenditure within the community. (e) Communicate with community organisations and special interest groups within the community. (f) Undertake any other responsibilities that are delegated to it by the territorial authority.

Powers of Community Boards A Community Board shall perform such functions and duties and exercise such powers as are delegated to it by Council from time to time.

Powers of Community Boards (Section 53 – LGA): 1 A community board has the powers that are: (a) Delegated to it by the relevant territorial authority in accordance with Clause 32 of Schedule 7 of the LGA. (b) Prescribed by the Order in Council constituting its community. 2 The powers of a Community Board prescribed by Order in Council expire at the close of six years after the Order comes into force. 3 Despite subsection (1), a community board may not: (a) Acquire, hold or dispose of property. (b) Appoint, suspend or remove staff.

Powers Delegated to the Community Board by Council • The co-ordination of rural reserves and hall committees. • To allocate the approved budget for the following activities in the area:  Footpaths programme;  Parks and Reserves discretionary spend;  Public information signage. • To approve:  Temporary road closures for events (subject to administrative imperatives);  Street names;  Parades, collections and special uses of the roads;  Changes to speed restrictions on local roads (subject to NZTA rules);  Road closures.

WAIMARINO-WAIOURU COMMUNITY BOARD

ORDER PAPER

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 5 AUGUST 2021, AT 6:00PM

PUBLIC BUSINESS

Page 1 Apologies

2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

3 Public Forum: Temporary Suspension and Reinstatement of Standing 5 Orders

4 Confirmation of Minutes: 3 June 2021 6

5 Deputation: Sheila and Mark Masters - Tree Removal in Mangawhero 13 Reserve, Ohakune

6 Making Submissions to Community Boards 18

7 Representation Review 21

8 Capital Works and Members Request for Information 29

PUBLIC EXCLUDED BUSINESS

9 Resolution to Exclude the Public for Consideration of Board Business 36

Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to amendment either by addition or withdrawal of items contained therein.

Waimarino-Waiouru Community Board – Public Business – 5 August 2021 Page 4 5

Report to: Waimarino-Waiouru Community Board

Meeting Date: 5 August 2021

Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Purpose of Report 1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders in their entirety to allow Members and the Public to address the Board.

Significance and Engagement

2.1 There is nothing in this Report that triggers the Significance and Engagement Policy.

Public Forum Guidelines 3.1 The Community Board has adopted the following Public Forum Guidelines: (a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise the Community Board of the reasons and subject he/she wishes to address the Board a minimum of two clear working days prior to the meeting. (c) The Chair may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive. (d) There are not to be criticisms of individual Board members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to the Community Board. It is not intended that people should be questioning Board members on these occasions. However, Board members may ask questions of speakers to clarify their statements.

Suggested Resolution(s) 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Board.

The Board received addresses as follows:

RESOLVED

That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the agenda.

Tasha Paladin GOVERNANCE OFFICER

6 UNCONFIRMED UNCONFIRMED

WAIMARINO-WAIOURU COMMUNITY BOARD

MINUTES

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 3 JUNE 2021, AT 6:01PM

PUBLIC BUSINESS

Present

Board Members John (Luigi) Hotter (Chair) John Chapman 7:26PM Kay Henare 7:23PM Allan Whale

Mayor (Non-voting) Don Cameron (part, via Zoom)

Councillors Rabbit Nottage

Councillors (Non-voting) Janelle Hinch

Staff Clive Manley Chief Executive Stuart Watson Environment Manager Andrea Nicol Manager Land Transport Nikki Fieldes Technical Services Coordinator Tasha Paladin Governance Officer

In attendance Geoff Anderson Promotions Charitable Trust Keri Aves Alistair Barbour-Ryan Audiology Paul Carrad Corinne Ebisu Kate Fitzgerald Sarah Gunnell Craig Harwood Alexis Kelly Ethel Kokcy Mitch Lowe Audiology Brylee Mills Robert Milne Ruapehu Bulletin Bill Nagle Kelly Righton John Seymour Lucy Tasker Linda Trillo-McLaren Antika Wood

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 1 7 UNCONFIRMED UNCONFIRMED

1 Apologies

It was noted the members present constituted a Quorum as per the Standing Orders.

RESOLVED Moved: Cr Nottage Seconded: Member Whale

That the Apologies from Councillor Hoeta, Councillor Pue, Member Henare (Lateness) and Member Chapman (Lateness) be accepted.

2 Declarations of Interest

The following conflicts of interest were declared:  Councillor Hinch declared her ownership of a business within the Ohakune Railway Station;  Councillor Nottage declared his association with the work on the Ameku Walkway.

3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

The Board temporarily suspended Standing Orders in their entirety.

RESOLVED Moved: Member Whale Seconded: Cr Nottage

1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Community Board.

The Community Board received addresses as follows:  Lucy Tasker and Keri Aves spoke on behalf of the Working Group, and presented their vision for a staged revitalisation of Rangataua township (Minute Attachment). The group is seeking funding, guidance and support from Council to maintain momentum of the project.  Geoff Anderson provided a brief update to the Board on the activities of Raetihi Promotions Charitable Trust: the date for the next After Five meeting at the Cossie Club (16 June); the Ameku road walkway and his commendations to Officers for the report; update on CCTV following a meeting with Alpine Security.  John Seymour expressed his concerns with the maintenance of roadside drains within Rangataua and the management of storm water. Council’s Environment Manager spoke to the matter.

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 2 8 UNCONFIRMED UNCONFIRMED

RESOLVED Moved: Member Whale Seconded: Cr Nottage

That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the Agenda.

4 Confirmation of Minutes: 6 May 2021

RESOLVED Moved: Cr Nottage Seconded: Member Whale

That the Public-Business Minutes of the Waimarino-Waiouru Community Board meeting held 6 May 2021, be confirmed as a true and correct record.

5 Ohakune Railway Station – Detailed Seismic Assessment & Cost Estimate for Strengthening

Members received a Detailed Seismic Assessment and Cost Estimate for Strengthening undertaken for the Ohakune Railway Station Building. The report sought approval to proceed with a Detailed Strengthening Design.

It was recommended a detailed design for works be prepared and if external funding was sourced, the programme of works could be commenced earlier than if solely reliant upon Council funding.

RESOLVED Moved: Cr Nottage Seconded: Member Whale

1 That the report on Ohakune Railway Station – Detailed Seismic Assessment and Cost Estimate for Strengthening be received.

RESOLVED Moved: Cr Nottage Seconded: Member Whale

2 That the Waimarino-Waiouru Community Board recommends to Council to carry forward the 2020/21 financial year remaining budget for the remediation works on the Ohakune Railway Building of $16,170.

RESOLVED Moved: Cr Nottage Seconded: Member Whale

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 3 9 UNCONFIRMED UNCONFIRMED

3 That the Waimarino-Waiouru Community Board recommends to Council that a Detailed Design be undertaken to strengthen the building to 67% NBS.

6 Ameku Walkway: Paper Road Access

Members received a report seeking permission from the Waimarino-Waiouru Community Board to erect and lock a gate prior to the Ruapehu Mills on Ameku Road, Raetihi to provide for the safety of users of, and put restrictions around access to, the Ameku Road Walkway.

RESOLVED Moved: Cr Nottage Seconded: Member Whale

1 .That the report on Ameku Walkway – Paper Road Access be received.

RESOLVED Moved: Cr Nottage Seconded: Member Whale

2 That the Waimarino-Waiouru Community Board approves that a locked gate be erected before the Ruapehu Mill and keys be held by Council, the Mill owner and adjacent landowners requiring access to the paper road for their farming business, provided that approval by the Chambers is given that this will satisfy their concerns and in turn remove the apparent impediment to Mr. Kearns unconditionally agreeing to the easement across his property for the walkway.

7 Proposed Road Closure: Mardi Gras 2021

Members received a report advising of the proposed road closure application for the Mardi Gras 2021 event planned for 19 June, 2021. Alistair Barbour-Ryan and Mitch Lowe from Audiology and answered Members’ questions.

Mr. Barbour-Ryan confirmed all vehicles would adhere to the one-way system. It was noted it was a road diversion, not a road closure, designed to restrict the flow of buses, shuttles and taxis dropping off attendees.

The bond and rental of the Village Green had been paid and would cover any repairs and clean up required post-event. Mr. Barbour-Ryan confirmed the grates were again being covered, and he was working with Council’s Executive Manager, Infrastructure to develop a permanent solution to prevent rubbish getting into the drains.

Council’s Manager Land Transport confirmed the single objection had been resolved to the objector’s satisfaction and subsequently withdrawn.

RESOLVED Moved: Member Whale Seconded: Cr Nottage

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 4 10 UNCONFIRMED UNCONFIRMED

1 That the report on Proposed Road closures: Ohakune Mardi Gras 2020 be received.

RESOLVED Moved: Member Whale Seconded: Cr Nottage

2 The Waimarino-Waiouru Community Board approves the following Road Closures for the 2020 Mardi Gras: (a) Part of Thames Street from Mangawhero Terrace, 16/06/21, 9am to 20/06/21, 6pm, one lane closure (b) Thames Street from Mangawhero Terrace to Rimu Street, 17/06/21, 10pm to 18/06/21, 6am, full closure (c) Thames Street and Rimu Street, 18/06/21 ,10pm to 19/06/21, 8am, full closure (d) Thames Street, Tyne Street, Rimu Street and Utuhia Place 19/06/21, 8am to 20/06/21, 6am, full closure

8 Capital Works and Other Items of Interest 2020/21 List

Note: Member Henare entered the meeting at 7:23PM Note: Member Chapman entered the meeting at 7:26PM

Members were provided with an update on planned Capital Works and other Items of interest in the Waimarino-Waiouru Ward in 2020/21. Relevant officers spoke to this report and answered Members’ questions.

Key Items discussed: R1 Mangateitei Railway Over Bridge Replacement: Waka Kotahi has indicated it would look favourably at this programme of works, however, final approvals are not anticipated to be confirmed until September. R7 Crossing Points, State Highway 1, Waiouru: Cr Hoeta requested clarity on the funding request. Officers advised that Waka Kotahi is not anticipated to confirm funding amounts until September. R13 Verge Damage Mangawhero Terrace Extn & Shannon St.: Officer’s confirmed a design proposal would be presented to the Community Board before works commence; it is anticipated the concept design would be presented to the August meeting. R14 Seddon Street Uneven Surface and Raetihi-Ohakune Road Surface Issues: Officers advised it was not the optimum time to do seal repairs and short-term fixes would occur in the meantime. R16 Response to query on Fibre Broadband Installation at Raetihi: Officers confirmed reinstatement would be inspected in spring and any damage would be covered by warranty under the Utilities Access Act. E3 Visitor Infrastructure Funding: The report is in draft and due to go to Iwi. Members requested officers update the Target Completion Date E4 Ohakune Water Intake: It was suggested by the Department of Conservation that the land was gifted back in 1969. Officers have searched through Council records of 1968 to 70 without success, and continue to work through archives.

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 5 11 UNCONFIRMED UNCONFIRMED

Members requested officers update the Target Completion Date. E5 New Zealand Defence Force: Members requested officers update the Target Completion Date C9 Raetihi Cemetery Extension: Officers advised a report would be presented to the Community Board before going to Council. C12 Raetihi Swimming Pool: Cr. Hoeta requested the information received from Ms. Lowen at the meeting dated 6 May 2021, be made available for the feasibility study. C15 Ohakune Drinking Fountains: Members asked if the $10,000 Budget for the project was being carried forward to the next Financial Year. Members asked for an update on progress to be tabled at the next meeting. O3 Raetihi Security Cameras: Members noted the quote remained outstanding. Officers advised the matter lay between the Police and Alpine Security.

Member Nottage requested options for cleaning the Ohakune Railway Station be investigated to waterblast/repaint under the verandah to remove the diesel grime.

Member Whale requested if the section of Shannon Street between Arawa Street and Maire Way could be widened opposite the new Maunga Teitei sub-division

Member Hotter asked if the contractors at the sub-division were going to reinstate the footpath, damaged by the trucks using the site.  Officers undertook to follow-up on the matter.

 Officers undertook to follow up on the recent dumping of concrete waste on the corner of Lakes Road and the Raetihi-Ohakune Road.

Member Nottage asked if the (historic) Community Funding, gifted to Waiouru Skate Park, pending the sale of land, remained outstanding.

Member Nottage noted the current contract for sump cleaning is only four times per year. He requested if an increased level of service to unblock sumps could be reviewed.

Member Nottage commented that Several State Highways and Tourism Areas within the were identified to be included in the extension of mobile coverage but remained within black spots. He requested if it was possible to get an update on the Mobile Black Spot Fund announced by Government in 2017.

RESOLVED Moved: Member Whale Seconded: Member Chapman

1 That the report on Capital Works and Members’ Requests for Information be received.

9 Resolution to Exclude the Public for Consideration of Committee Business

Section 48 of the Local Government Official Information and Meetings Act 1987 gives the

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 6 12 UNCONFIRMED UNCONFIRMED

Community Board the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section.

RESOLVED Moved: Member Whale Seconded: Member Chapman

1 That the report on Resolution to Exclude the Public for Consideration of Community Board Business be received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Ground(s) General Subject of each matter Reason for passing this resolution in relation to each under S48(1) for to be considered matter passing this resolution C1: Confirmation of Public The reason(s) for excluding the public is/are recorded in the 48(1)(a) Excluded Minutes: 6 May 2021 Public Business Minutes of the meeting C2: Confidential Briefing Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons. To maintain legal professional privilege

1 This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

There being no further business, the meeting concluded at 8:06PM.

Dated at Ohakune this 5th day of August, 2021.

John Hotter CHAIRPERSON

Waimarino-Waiouru Community Board – Public Business – 3 June 2021 Page 7 13

Report to: Waimarino-Waiouru Community Board

Meeting Date: 5 August 2021

Subject: Deputation: Sheila and Mark Masters – Tree Removal in Mangawhero Reserve, Ohakune

Purpose of Report 1.1 The purpose of this report is to advise Members that Sheila and Mark Masters will be in attendance at the meeting to seek approval to remove four trees from Mangawhero Reserve, Ohakune.

Significance and Engagement, Social Impact 2.1 The decisions requested of the Community Board do not trigger the Significance and Engagement Policy 2018.

2.2 The decisions requested of the Community Board do not trigger the Social Policy 2018.

Background 3.1 A report was originally tabled at the 6 May meeting of the Waimarino-Waiouru Community Board, seeking the Board’s approval for permission to remove three Silver Birch trees at Mangawhero Reserve, Ohakune.

3.2 The reason for the Silver Birch’s removal presented was that the property owner is looking to add an additional dwelling on the rear of their property and the overhanging branches will interfere with the addition.

3.3 The Community Board resolved not to approve the removal of the trees.

Discussion 4.1 Following the Board’s resolution, the property owners have met on site with John Hotter (Chair) and Allan Whale (12 June 2021) to discuss the proposal.

4.2 The proposal is to remove four trees in legal road reserve adjacent 3 Tay Street, Ohakune, comprised of three Silver Birch and one Larch.

4.3 The property owners propose to provide mitigation in the form of four eco-sourced specimen trees, a minimum height of two metres in height at planting, and are happy to be guided by Council in terms of the appropriate species.

Suggested Resolution(s)

1 That the report on Deputation: Sheila and Mark Masters – Tree Removal in Mangawhero Reserve, Ohakune be received.

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2 That the Waimarino-Waiouru Community Board Committee approves the removal of three Silver Birch and one Larch tree at Mangawhero Reserve - Tay Street, Ohakune at the expense of the neighbouring private property owner of 3 Tay Street, Ohakune.

3 That the Waimarino-Waiouru Community Board Committee approves the planting of four eco-sourced specimen trees, a minimum of two metres in height at planting, at the expense of the neighbouring private property owner of 3 Tay Street, Ohakune.

Rina Hepi COMMUNITY PROPERTY OFFICER

Email address for point of contact: [email protected]

Attachments:

1. Proposal to Remove Trees in Mangawhero Reserve Adjacent 3 Tay Street, Ohakune

15 ATTACHMENT

PROPOSAL TO REMOVE TREES IN MANGAWHERO RESERVE ADJACENT 3 TAY STREET, OHAKUNE

1. Background

An application was made to the remove three trees in the Mangawhero Reserve in April 2021 and a report was presented to the Waimarino-Waiouru Community Board (WWCB) on 6 May 2021. The reporting officer, Rina Hepi recommended approval to remove the trees, but the WWCB resolved not to approve the removal of the trees.

We request that the proposal be re-submitted to the Waimarino-Waiouru Community Board for re-consideration.

2. The Proposal

The proposal is to remove four trees in legal road reserve adjacent 3 Tay Street, Ohakune.

The trees are identified on the plan below and include three silver birch (#1,2, &4) and one larch (#3).

Images of the trees are included over. 16 ATTACHMENT

The reason for the tree removal is:

(a) The trees are not good specimens, are all multi leaders and appear to have grown from wind-blown seedlings, rather than being intentionally planted.

(b) A recent storm blew the top out of birch #2, with the top falling into our property.

(c) There is evidence of insect damage (see below) indicating this may occur on the others.

(d) Trimming trees over the boundary would result in unbalanced trees.

(e) The majority of the trunk of the larch (#3) is over our boundary, and while we could legally trim it, the outcome would not be good for the tree. In our opinion, a better outcome would be to remove the tree and plant an appropriate species in an appropriate location. 17 ATTACHMENT

3. Mitigation

We propose to provide mitigation in the form of four eco-sourced specimen trees, a minimum height of 2m high at planting. We are happy to be guided by Council in terms of the appropriate species.

If Council policies allow, we are happy to buy, plant and stake these trees ourselves (and if they die, to replace them), or in the alternate, pay the necessary contribution to enable Council contractors to do the work.

We have already undertaken removal of blackberry, convolvulus and other weeds from along the boundary and within the Council reserve. We will continue to keep this under control. We are also happy to remove the broom and dead willow from within the Council reserve close to our property.

4. Consultation

Following the Board resolution, we have met on site with John Hotter (Chair) and Allan Whale (12 June 2021) to discuss the proposal.

We also discussed the proposal with Councillor Rabbit Nottage on site on a few weeks earlier.

5. Conclusion

It is our submission that the trees proposed to be removed are not good specimens, and that their removal and replanting of four appropriate trees in an appropriate location will enhance the amenity of Mangawhero Reserve.

Sheila and Mark Masters 19 July

2021 18

Report to: Waimarino-Waiouru Community Board

Meeting Date: 5 August 2021

Subject: Making Submissions to Community Boards

Purpose of Report 1.1 The purpose of this report is to present the attached information the attached information from Community Board member John Chapman in regards to submissions made to Community Boards.

Significance and Engagement, Social Impact

2.1 Significance and Engagement The decisions requested of the Waimarino-Waiouru Community Board do not trigger the Significance and Engagement Policy 2018.

2.2 Social Impact The decisions requested of the Waimarino-Waiouru Community Board do not trigger the Social Policy 2018.

Background 3.1 Typically Council prefers to receive submissions through a formal submission process such as an Annual Plan or Long Term Plan.

3.2 As part of formal submission processes Members of the Public can also choose to speak in support of their submission at the hearing of the matter.

3.3 If the scope of works or issue wishing to be raises sits outside of a formal submission process, or the timing is not appropriate, Members of the public can request to speak at a Council, Community Board or Ward Committee Meeting.

3.4 At each meeting, there is an opportunity for Members of the Public to bring matters of concern to Elected Representatives through a Public Forum, Deputation, or Petition.

3.5 Council, Committee, Community Board and Ward Committee Meetings are run in accordance with Standing Orders as adopted at the beginning of the triennium. Standing Orders are a set of rules that provide a formal framework for the conduct of local authority meetings.

3.6 Standing Order 14 sets out good practice for Public Forums. A Public Forum provides the opportunity to present opinions and to bring matters, not necessarily on the meeting's agenda, to the attention of Council. No debate or decisions will be made at the meeting on issues presented, however, the Elected Representatives may request matters for action be referred to the Chief Executive for further investigation.

3.7 Standing Order 15 sets out good practice for Deputations. The purpose of a deputation is to enable a person, group or organisation to make a presentation to a meeting on a matter or matters covered by that meeting’s terms of reference. Deputations are approved by the Chairperson or an official with delegated authority. 19

3.8 Where a person, group or organisation is seeking a decision to be made by Council, it would be recommended that a Deputation is made. From there Elected Representatives can make a decision on the Deputation that will either start a process, or an internal work stream if adopted.

Discussion 4.1 Attached to this cover report is information from Waimarino-Waiouru Community Board Member John Chapman regarding feedback received on submitters’ experiences.

4.2 Member Chapman proposes the Suggested Resolution (2) below.

Suggested Resolution(s)

1 That the Report Making Submissions to Community Boards be received.

2 That the Waimarino-Waiouru Community Board urges Council to review its policy around public submissions to include advice on the suitability of a submission, how best a submitter can present to achieve a positive outcome, and to ensure feedback on decisions taken as a result of the submission in a timely manner.

Tasha Paladin GOVERNANCE OFFICER

Email address for point of contact: [email protected]

Attachment: 1 Making submissions to community boards

Making Submissions to Community Boards 2 20 ATTACHMENT

Making submissions to community boards

One of the key aspects to our role as community boards is to be the eyes and ears of council in support of the communities we serve. A key aspect of that role is hearing presentations from members of the public. In that regard I’ve had an almost unanimous negative feedback from members of the public and local organisations who have submitted to our boards. Localism plays a key role in our community involvement, and with the coming local government review, it is in my view time to take a close look at how we respond to entreaties from our communities. The main concern from residents and groups I have spoken with is that once a submission is made there is no feedback whatsoever. The request for help, assistance, funding or whatever disappears as though it had never taken place. This needs to change, we need a process whereby respondents from our communities are given feedback in a timely manner on outcomes from their submission.

Currently Council does have a page on its website setting out basic information on how members of the public can address Council or our Boards either informally or as a petition or submission. Unfortunately it offers no advice on what is the best way to approach Council with a particular issue and how to go about it. In this we need to be more accessible and open in assisting people with achieving a successful outcome.

For most people approaching Council with an issue of concern is a daunting prospect, for the most part not taken lightly. We should endeavour to ensure that the process is a positive experience that reflects a commitment to serving our communities. Accordingly I move the following resolution.

“This Board urges Council to review its policy around public submissions to include advice on the suitability of a submission, how best a submitter can present to achieve a positive outcome, and to ensure feedback on decisions taken as a result of the submission in timely manner”

Moved: John Chapman Seconded:

Making Submissions to Community Boards 4 21

Report to: Waimarino-Waiouru Community Board

Meeting Date: 5 August 2021

Subject: Representation Review Report

Purpose of Report 1.1 The purpose of this report is to present options for community boards for the 2022 representation review for recommendation to Council.

Significance and Engagement, Social Impact 2.1 Significance This report does not trigger the Significance and Engagement Policy.

2.2 Engagement Some pre-engagement took place with the community during the Long Term Plan consultation process and with the Ruapehu District Māori Council (RDMC). Further Hui with Māori and the community collectively are scheduled to be held at Morero Marae () and Raetihi Marae (Raetihi) in August.

2.2.1 Formal consultation on the Council’s initial proposal will take place in September in line with the requirements of the Local Electoral Act 2001.

2.3 Social Impact This report does not trigger the Social Policy, however it is an important issue for the community.

Background 3.1 Council is required to undertake a review of current representation arrangements in Ruapehu District prior to the 2022 local elections as it is now six years from its last review. In any event, it would have been required to undertake a review for these elections given its recent decision to introduce Māori Wards.

3.2 As part of its review, Council must consider whether there should be Community Boards in the district in light of the principle of “fair and effective representation for individuals and communities”.

3.3 After Council decides its initial representation proposal, it will be subject to a submissions and hearings process. Following the consideration of submissions, Council will then adopt a final proposal. If there are appeals or objections against the final proposal, a determination will be made by the Local Government Commission (LGC).

3.4 Past appeals/objections have centred on Community Boards and communities of interest in Ruapehu District.

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3.5 The LGC’s representation review guidelines state: “The steps in the process for achieving effective and fair representation are not statutorily prescribed. The Commission believes that the following approach to determining representation arrangements will achieve a robust outcome that is in accordance with the statutory criteria: • identify the district’s communities of interest • determine the best means of providing effective representation of the communities of interest • determine fair representation for electors of the district”. 3.6 In 2010, there was strong opposition to disestablishing the Community Boards from the community. The LGC subsequently determined that they should be retained and included the following comment supporting the National Park Community Board: “We believe that, in the context of Ruapehu District, the area of the National Park Community Board is sufficiently distinct to warrant continued community board representation”.

3.7 It also made the following further comment supporting the Waimarino-Waiouru Community Board: “Given the nature of the Waimarino-Waiouru community, we believe that a governance structure below the district-wide level assists in dealing with local issues and in facilitating local democratic decision-making”.

Discussion 4.1 Council must consider whether there should be Community Boards in Ruapehu District as part of its representation review. Community Boards are a means of assisting the Council to meet the purpose of local government (i.e. enabling local decision-making and promoting community well-being) and also achieve certain principles (e.g. engaging with and taking account of the diversity of communities and community interests in its decision making).

4.2 Under the Local Electoral Act, Community Boards can assist in the achievement of effective representation of communities. In particular, they can be a good option where Council may be considering either larger wards or ‘at large’ Council representation.

4.3 If there are wards, Community Boards do not have to cover a whole ward. However, consideration must be given to Ward and Community Board boundaries coinciding, where practicable, to assist resident identification with their community of interest and also their understanding of local electoral arrangements.

4.4 The vast majority of submitters in the recent pre-consultation supported Community Boards in Ruapehu District including some proposing a board(s) for the Taumarunui and Ohura Wards.

4.5 Council is considering its options for its initial representation proposal which will then be consulted on with the community. The recommendations from the Community Boards will be included in the report to the Council meeting on 25 August when Council will adopt its initial proposal, along with the feedback from meetings with Māori and other community members.

Representation Review Report 2 23

4.6 The review consultation timetable is as follows:

3 August National Park Community Board meeting considers Community Board options 5 August Waimarino-Waiouru Community Board meeting considers Community Board options 11 August Raetihi Marae hui considers Māori ward options 12 August Morero Marae hui considers Māori ward options 25 August Council resolves initial representation proposal 7 September Council gives notice of initial proposal and consultation begins 9 September Waimarino/Waiouru meeting (Raetihi) 16 September National Park meeting 22 September Taumarunui meeting 30 September Ohura meeting 8 October Consultation on initial representation proposal closes 20 October Hearings on submissions 10 November Council resolves final representation proposal (no later than 19 Council gives notice of final proposal and right of appeal/objection November)

4.7 Options for Community Boards

In recent discussions, Council has indicted that Community Boards should continue to have a role in the representation of Ruapehu District. It has not discussed the option of disestablishing the Community Boards. There was also strong feedback from the community in the April Long Term Plan consultation to retain the Community Boards.

4.8 Council now invites the Community Boards to make recommendations. To assist their consideration, some possible options for Community Boards have been identified. While none of the options depend on what General Wards Council may decide for its initial proposal, as noted it is preferable that any Ward/Community Board boundaries do align.

4.9 Based on the LGC’s good practice identified above, reviews should start with the identification of communities of interest. Accordingly, the Community Board should first consider whether the current Ward/Community Board area still reflects a distinct community of interest? Should the current boundaries be retained or altered?

4.10 Some possible options Based on the retention of existing boundaries, some possible options are:

4.10.1 Option 1: Status Quo This option is for the National Park and the Waimarino-Waiouru Community Boards to remain as currently constituted.

4.10.2 Option 2: One Additional Community Board This option is the status quo plus an additional Community Board in the North (Taumarunui/Ohura) replacing the existing Ward Committee.

Representation Review Report 3 24

4.10.3 Option 3: Two New Community Boards This option is to have two Community Boards covering all of Ruapehu District. One possibility is for a board to cover National Park and Waimarino/Waiouru and one board to cover the Taumarunui/Ohura area.

4.10.4 Option 4: Four Community Boards This option is to have four Community Boards: one covering the rural north (Ohura, area), one covering the Taumarunui urban area, along with the two existing Community Boards for National Park and Waimarino-Waiouru.

4.11 The number of members on each Community Board will also be a decision that Council will need to make. Under the Local Electoral Act, Community Boards can have between 4 and 12 members. There must be a minimum of four elected members. There may also be appointed members, i.e. Councillors for the area, who must comprise less than half the total number of members.

4.12 Traditionally, Ruapehu has had 4 elected members per community board and at least one appointed member.

4.13 Consideration needs to be given to what would be appropriate Community Board representation. While there is no “right” number, the current number, (4) plus a Councillor, has been seen to work well in the past. It is noted that past elections have seen some issues around filling all the available seats.

Suggested Resolution(s) 1 That the report on Representation Review be received.

2 That the Waimarino-Waiouru Community Board recommends that Council adopts a particular Community Board option for its initial representation proposal for consultation with the community.

Pauline Welch EXECUTIVE MANAGER COMMUNITY AND ECONOMIC DEVELOPMENT

Email address for point of contact: [email protected]

Attachments

1 Community Board Options (Maps)

Representation Review Report 4 25

Community Board Options (Maps)

Representation Review Report 5 26

Representation Review Report 6 27

Representation Review Report 7 28

Representation Review Report 8 29

Report to: Waimarino-Waiouru Community Board

Meeting Date: 5 August 2021

Subject: Capital Works and Other Items of Interest

Purpose of Report 1.1 The purpose of this Report is to provide an update on the planned capital works and other items of interest in the Waimarino-Waiouru Community Board area in the 2021/22 Financial Year.

Significance and Engagement, Social Impact 2.1 Significance and Engagement This report does not trigger the Significance and Engagement Policy 2018.

2.2 Social Impact This report does not trigger the Social Policy 2018.

Discussion 3.1 WORKS The list is a combination of contracted items and other items that Members have displayed an interest in. Other items can be added to the list on request. Updates since the last report are highlighted.

3.2 Key to Status: RED: Significant concerns regarding project progress to time and/or budget targets AMBER: Visibility of issues that might impact project time or budget targets GREEN: Project being managed within time and budget targets

Suggested Resolution(s) 1. That the Report on Capital Works and Other Items of Interest be received.

Clive Manley CHIEF EXECUTIVE Email address for point of contact: [email protected]

Attachments: 1. Waimarino-Waiouru Community Board Capital Works and Other Items of Interest 30

Waimarino-Waiouru Community Board Capital Works and Other Items of Interest: 5 August 2021

3.3 ROADING Updated by: A. Nicol Item Activity Key Date(s) Status Commentary R1 Mangateitei June 2022 Green Replacement of bridge has been included in 2021/24 application to Waka Kotahi and Railway Funding dependant Council’s draft Long Term Plan 2021-2031 and is awaiting outcomes. Overbridge Indicative funding decisions are expected from Waka Kotahi at end of April, with final Replacement approvals communicated in September 2021.

R2 Ruapehu Road June 2022 Green Replacement of bridge has been included in 2021/24 application to Waka Kotahi and Council’s Rail Overbridge Funding dependant draft Long Term Plan 2021-2031 and is awaiting outcomes. replacement Indicative funding decisions are expected from Waka Kotahi at end of April, with final approvals communicated in September 2021.

R3 Minor June 2022 Green The outcome of the funding request Council has made to Waka Kotahi NZ Transport Agency Improvements Funding level to be for Minor Improvement funding for 2021/24 will not be advised until late August. Council advised late August requested a similar level to other years. Waka Kotahi indicated in July 2021 that the fund is 2021 well oversubscribed between existing approved projects in New Zealand and new requests. Council’s Minor Improvement programme will be finalised once it has an indication of the approved budget request. R4 Crossing Points, June 2024 Amber Waka Kotahi are considering crossing points outside Z Petrol station and Rustic as well as SH1 Waiouru Waka Kotahi has retrofitting the existing crossing outside Oasis. The priority is to retrofit the existing Oasis requested funding crossing, then install the one outside Z, then Rustic last. for 21/24 block The crossings will be dependent on the outcome of the speed limit review in R5.

R5 Speed Limits: December 2021 Amber Waka Kotahi are reviewing State Highway 4 at present for consistency. They have indicated Raetihi, Ohakune Consultation that the timeline for public consultation has moved out for the speed limit review. It is and Waiouru tentatively expected tentatively expected in second half of 2021. The areas for change that Ruapehu is advocating for are: • Ohakune: extension of 50km/hr speed limit on SH49 east of Ohakune to Ruapehu Road. • Raetihi: extension of 50km/hr speed limit to south of Raetihi • Waiouru: lowering of 70km/hr speed limit through ‘main street’. 31

R6 Waiouru Truck June 2023 Green Investigation funding in 2022/23 of Long Term Plan. Parking, Rangipo Investigation Street R7 Mangaehuehu Date to be advised Red Bridge sign is incorrectly spelled on one name plate. Request passed on to Waka Kotahi in Bridge Sign from Waka Kotahi September 2020, followed up in February 2021 and again in March 2021 R8 Verge Damage: February 2022 Green Investigation into options to address truck parking issues on Mangawhero Terrace extension Magawhero Tce Design: August causing verge damage. Parking bay to be installed next to Extn and fenced to stop further Extn. And 2021 encroachment. Shannon St. Monitor on Shannon Street. 6 May 2021: Officers undertook to present a concept design to the Board

3.4 ENVIRONMENTAL Updated by: S. Watson Item Activity Key Date(s) Status Commentary E1 Flood December 2021 Green Horizons is undertaking flood modelling work in Ohakune to update the last report completed in 2010. Modelling This will assist Council in planning for upgrades to the stormwater network and identify issues with River Works flood control which is the responsibility of Horizons.

E2 Government June 2022 Green The Whangaehu Catchment Accord (a group established to protect and enhance the Whangaehu Freshwater water catchment) was successful with Regional Council funding. The Nga Wai Ora O Te Whangaehu Improvement Freshwater Improvement project will cost $1.68 million, with $590,000 secured Freshwater Fund Improvement Funding from MFE over three years: for 60 km fencing to prevent stock access, riparian planting of 12,000 native plants, five fish pass repairs and 10 community-led restoration projects. Horizons has signed with the government to uplift the money and spend it over the next three years. The Government agreement requires a governance group and Mayor Cameron is Council’s representative on this group. Project goals appear to be on track and being delivered to budget. Horizons Regional Council has established a Whangaehu Catchment Group. E3 Visitor August 2021 Green Council was funded for a feasibility study of a joint wastewater treatment plant between Ohakune and Infrastructure Raetihi with Land passage to provide for increasing environmental requirements being signalled by the Funding Government. The funding has been allocated for GHD to undertake a feasibility study for a combined WWTP for Raetihi and Ohakune. Land parcel options to be presented to project steering group 23 September then to Iwi and stakeholders. Awaiting feedback from local Iwi. Waters have earmarked funding to undertake feasibility study for vermiculture (worm farming) in the area. The final report is in draft, awaiting response from interested parties.

Capital Works and Other Items of Interest 3 32

E4 New Zealand December 2021 Green The New Zealand Defence Force (Waiouru) is working toward a new Water Safety Plan. Pattle Defence Delamore Partners is working with NZ Defence Force on upgrades to the water supply network and Force water treatment plant at the Waiouru Military Base. The work is in the preliminary design stage and includes a second outflow from the base water treatment plant to the township that increases redundancy and security of supply. Replacement water meters installed on the outflow of the WTP and upgrades to the WWTP connection completed September 2020. Communication from the contractor that due to consenting issues with Horizons there may be a delay to the project. E5 Ohakune October 2022 Red Council secured funding through the Tourism Infrastructure Fund for the funding part of the plant. The Water Intake first stage of planning for the upgrade of the Ohakune Water Treatment Plant has commenced with GHD drawing up a procurement plan. A contract has been signed with Veolia to design and build the new water plant. A site visit to the Ohakune raw water intake site was planned t. New resource consents required for additional reservoir and water intake increasing project costs and impacting delivery timeline. Traverse Environmental is working on the resource consent for this site and the water intake that is currently located within the Tongariro National Park. Ohakune Water Treatment Plant upgrade – construction is yet to start. Ongoing negotiations between GHD, RDC Veolia including site expansion. Cheal Consultants have become involved to prepare the first stage of civil works for this site. Morrison Low are undertaking a review of the update to the plant. A Project Officer has been assigned to investigate the issues with installing water meters across Ohakune township, as per the condition of receiving MBIE funding for the water treatment plant upgrade. This is a large body of work and would usually take 3 – 4 years to complete.

E6 Ohakune July 2022 Green Repairs have commenced including ammonia treatment upgrade, baffle curtains and the outlet point Wastewater has been moved to a location that will work better hydraulically. Treatment Plant E7 Water and January 2022 Green Mott Macdonald is under taking water and waste water modelling across Ohakune to identify any choke Waste water points in the reticulation that could lead to issues with service delivery. Modelling

Capital Works and Other Items of Interest 4 33

3.5 COMMUNITY PROPERTY Updated by: Choose an item. Item Activity Key Date(s) Status Commentary C1 Re-pile July 2022 Amber Building assessed by AECOM as being below 34%NBS and therefore requires earthquake Ohakune strengthening. Detailed Seismic Assessment carried out by Miyomoto with assistance of Conservation Railway Architect indicates chimneys, subfloor and ceiling bracing needs strengthening and canopy Station connections and connections between piles and bearers need checking. Cost Estimate for strengthening completed. Report presented to 3 June 2021 meeting. Board resolved to carry forward budget of $16,170 to FY21/22 and recommended to Council that a Detailed design be undertaken to strengthen the building to 67%NBS C2 Raetihi July 2023 Amber Consultation has been underway in the first part of 2021. Cathy McCartney held workshop with WWCB Revitalisation: on 8th April. Community Hub C3 Ohakune July 2025 Amber WWCB approved use of $30,000 budget as seed funding for larger upgrade to Ohakune pool complex Swimming on 7 March 2019. Community Leisure Management (CLM) offered to meet with both Ohakune and Pool Raetihi community representatives and develop concept plan for both pools, however COVID Ablutions impacted the ability of CLM to progress the feasibility study and it will now need to be outsourced. Block Seeking quotes for consultant to undertake feasibility study. Quotes for feasibility study received. Application to Lotteries Funding will be made. Decision due December 2021 C4 Raetihi July 2025 Amber Added by request of WWCB. CLM is developing a proposal for the future of the Raetihi pool and a Swimming draft feasibility study is in the process of being prepared (see above “Ohakune Swimming Pool Pool Ablution Block”). C5 Parapara July 2021 Red Budget of $10,000 to be allocated by WWCB after discussions with community. Proposal by Raetihi Road Promotions for number of art projects along walkway approved subject to a plan being provided to Reserve WWCB for funding required to complete the project. Raetihi Promotions have discarded proposal as Development further funding has not been secured. Have asked for update from Raetihi Promotions for proposal for use of funds. Raetihi Promotions are working on some ideas for use of these funds. C6 Tangiwai July 2023 Red Budget of $15,000 for the ongoing development of the reserve, as required by the Tangiwai Reserve Committee. A series of meetings have been held to discuss landscape designs. Development No progress expected until external funding is gained. C7 Park Avenue July 2021 Green Possibly to become part of subdivision process with costs borne by developer. Water engineer has Reserve approved design for disposal of stormwater to swamp area on Reserve and approval has been provided to developer to undertake work at their cost. Maintenance will be responsibility of developer for first 2 years. Easement to be created over Reserve at applicants cost. Wetland planting to be completed by developer.

Capital Works and Other Items of Interest 5 34

C8 Ruatiti December 2021 Green Awaiting plans of cycleway toilets to compare with other options. Quotes have been received. Tourism Domain Toilet Infrastructure Funding Application submitted April to assist with cost of toilet installation. Upgrade C9 Raetihi July 2022 Green Stormwater disposal works have been completed. Landscaping and formation of car parks to be Holiday park scoped and costs estimated prior to end of financial year so that budget can be allocated. Ablution GHD to meet with Holiday Park managers to discuss scope for driveway. Block C10 Ohakune July 2021 Amber $10,000 available in 2020/21 Financial year. Rebecca has briefed Julia on this project. One fountain Drinking to be located outside isite. Location for second fountain being considered. Suggested locations Fountains Ohakune i-site, Christie Park, Raetihi pool, Carrot Park, Waiouru playground, Raetihi rugby club, Ohakune rugby club, Ohakune pool, Ohakune Junction C11 Shade at June 2022 Red To consider as part of a wider project for all parks and reserves. Miro Street Park C12 Waiouru July 2021 Amber NZ Police have agreed to a lease to use part of area behind public toilets. Community Consultation to Playground be completed to confirm this as desired location. Community fed back concerns around traffic safety in area around public toilets. GHD approached to provide idea of space required for further parking. Playground supplier to provide concept of what equipment could fit in this space. Concept for spacing of equipment and Car parking requirements received & to be evaluated. C13 Accessible July 2021 Green $16,874.36 awarded to Ohakune Carrot Adventure Park Trust (OCAPT) for extension of walkway at Walkway Carrot Park and $6,521.36 to Raetihi Promotions Charitable Trust (RCPT) to continue Makotuku 2020/21 Walkway. Outstanding $1,555.36 for Makotuku Walkway to be taken from Parks & Reserves Budget and residual money of $4,361.09 to be used to fund difference. Funds provided to OCAPT and extension of Ohakune Carrot Park walkway underway. First section of walkway at Carrot Park completed. The base of the next section has been prepared and the paths will be laid sometime soon. Contractor has commenced work on extension of Makotuku Walkway. Extension work for Makotuku Walkway completed. Boxing for second section of walkway at Carrot Park completed. C14 Mangawhero July 2021 Amber Mangawhero Walkway exit onto Old Station Road to be realigned for safety of walkers crossing road. Walkway Atihau has approved extension of walkway along road reserve heading west down Old Station Road for 30m on condition Council provides information panel and pou at either end of walkway. Atihau to progress designs for information panel and pou. Excavation to realign walkway & metalling completed. Fencer due beginning May. Fencer delayed. New timeframe first week June. C15 Raetihi July 2021 Green New site is expected to be selected by completion date. Budget to purchase land (if necessary) is in Cemetery the 2021/22 financial year. Extension Council to meet with iwi. C16 Seal July 2021 Red Job placed on hold until outcome of Community housing hui known. Ohakune

Capital Works and Other Items of Interest 6 35

Flats Driveway

3.6 OTHER ITEMS Updated by: S. Campbell Item Activity Key Date(s) Status Commentary O1 Te Oreore February 2022 Amber In October 2019 a major slip on State Highway 4 south of Raetihi destroyed a large section of the Slip Ongoing – road, forcing its closure. The slip caused major disruption to iwi, the community, businesses, and updates from tourists who frequent the road. Stabilisation work is ongoing at Te Oreore and NZTA is working with NZTA iwi to plan for future construction of the reinstatement solution. Work on a permanent road is underway as NZTA continue to dewater and monitor this site O2.1 Security July 2022 Red RDC has been unable to get a commitment or resolution from TLC on the mounting of CCTV Cameras Ongoing equipment to their poles. RDC has consulted with Dave Scott in respect of the carrot park and Junction. (Ohakune) At present all new installations of CCTV equipment has been put on hold until the ratification of a new RDC CCTV policy is in place.

O2.2 Security August 2021 Amber The IT manager met with the local police and Alpine security 18 February 2021 to discuss and finalise Cameras Ongoing requirements for a quotation for the work to be carried out. RDC. RDC followed up with Alpine Security (Raetihi) 17 May 2021-still awaiting a quote from Alpine security to review before discussing with Police and Trust. RDC has accepted the quotation to upgrade the cameras. Alpine security is in the process of procuring the new equipment and preparing sites for installation and/or upgrades. This is due for completion, pending hardware availability and access first week in August

Capital Works and Other Items of Interest 7 36

Report to: Waimarino-Waiouru Community Board

Meeting Date: 5 August 2021

Subject: Resolution to Exclude the Public for Consideration for Board Business

Purpose of Report 1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Board the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting on one or more of the grounds contained within that Section.

Significance and Engagement, Social Impact

2.1 Nothing in this report triggers the Significance and Engagement Policy 2018.

Suggested Resolutions 1 That the report on Resolution to Exclude the Public for Consideration of Board Business be received. 2 That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. 3 That the general subject of each matter to be considered while the public is excluded, the reason for passing the resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Ground(s) under General Subject of each Reason for passing this resolution in relation to each S48(1) for matter to be considered matter passing this resolution C1: Confirmation of Public The reason(s) for excluding the public is/are recorded in the 48(1)(a) Excluded Minutes: 3 Public Business Minutes of the meeting. June 2021 C2: Confidential Briefing Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Tasha Paladin GOVERNANCE OFFICER