EL RENO CITY COUNCIL REGULAR MEETING OF TUESDAY – MARCH 9, 2021 – 5:30 P.M. EL RENO CITY COUNCIL CHAMBERS 101 N. CHOCTAW AVENUE – EL RENO, MINUTES

A CALL MEETING TO ORDER

Mayor White called the meeting to order at 5:43pm. Roger Rinehart gave the invocation and Council led the Pledge of Allegiance.

B ROLL CALL

Present: Matt White, Mayor Bob Ballhorn, Vice-Mayor, Ward 2 Steve Jensen, Council Member, Ward 1 Tim Robinson, Council Member, Ward 3 Tracey Rider, Council Member, Ward 4

Staff Present: Roger Rinehart, City Attorney Ken Brown, Police Chief Jason Duff, Fire Chief Matt Sandidge, City Manager Kent Lagaly, Assistant City Manager Kirk Dickerson, Deputy Police Chief Dustin Downey, City Planner Alli Hernandez, PIO Lindsey Grigg, City Clerk Marsha Leck, Finance Director/Treasurer Steve Fox, City Engineer/Fox Engineering Mark Earls, Code Enforcement

Others Present: Ray Dyer, El Reno Tribune Shana Ford, El Reno Main Street Kyra Escott Charles Holbrook David Black Bill Tacket, OMAG Aubrey Weatherford

C NEW BUSINESS, DELETIONS OR CONTINUANCES TO THE AGENDA D CONSENT AGENDA: The following items are considered to be routine by the El Reno City Council and will be enacted with one motion. Should discussion be desired on any item, that item will be removed from the Consent Agenda and considered separately:

The City Manager recommends one motion that will approve:

Page 2 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 1. Approval of minutes of the February 9, 2021 Regular meeting of the El Reno City Council.

2. Approval of Budget Amendments for the fiscal year 2020-2021, ending June 30, 2021.

3. Approval of claims requiring Council authorization for the period beginning February 1, 2021 and ending February 28, 2021.

Ballhorn MOVED, SECONDED by Jensen to approve consent items no. 1-3. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

E AUDIENCE PARTICIPATION: Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to City of El Reno business.

F DISCUSSION ITEMS 4. A. To conduct a public hearing in consideration of a request by Charles Holbrook to reclassify the zoning district from Single-Family Residential (R-1) to Restricted Commercial (CR) on approximately 4 acres located between SW 25th St. and SW 27th St., and between Southlawn Pl. and S. Choctaw Ave., within the Southeast Quarter (SE/4) of Section 17, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma.

Opened at 5:46pm and closed at 6:06pm. Downey presented the item stating that it was denied at the Planning Commission and there are several complaint documents. White stated that the property is ideal but not for storage and that if this were to be brought back with a plan in place and zoning request that would allow such thing with the protection of the neighborhood then it would work nicely. He went on to say that this was in his opinion along and council will need to vote on the item. A letter from the property owner addressing some of the concerns was read aloud and discussion was held in length.

B. Discussion, consideration, and possible action on Ordinance No. 9262; an ordinance at the of Charles Holbrook to reclassify the zoning district from Single-Family Residential (R-1) to Restricted Commercial (CR) on approximately 4 acres located between SW 25th St. and SW 27th St., and between Southlawn Pl. and S. Choctaw Ave., within the Southeast Quarter (SE/4) of Section 17, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma.

Page 3 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 White MOVED, SECONDED by Jensen to deny Ordinance No. 9262. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 5. A. To conduct a public hearing in consideration of a request by ABC’s Nutrition, LLC to reclassify the zoning district from Rural Agricultural (A-1) to Restricted Commercial (CR) on approximately 9 acres on the east side of S. Shepard Ave., north of SW 27th St., within the Southwest Quarter (SW/4) of Section 15, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma.

Opened at 6:07pm and closed at 6:09pm. Downey presented the item.

B. Discussion, consideration, and possible action on Ordinance No. 9263; an ordinance at the request of ABC’s Nutrition, LLC to reclassify the zoning district from Rural Agricultural (A-1) to Restricted Commercial (CR) on approximately 9 acres on the east side of S. Shepard Ave., north of SW 27th St., within the Southwest Quarter (SW/4) of Section 15, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma.

White MOVED, SECONDED by Jensen to approve Ordinance No. 9263. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

6. Discussion, consideration, and possible action on Ordinance No. 9258; an ordinance at the request of OnPoint Hoops Corporation to reclassify the zoning district from Restricted Commercial (CR) to Multi-Family Residential (R-3) on approximately .29 acres located at 517 N. Admire, more particularly described as Lots 1-4 of Block 20 of Clarks Addition to El Reno, Canadian County, Oklahoma, according to the recorded plat thereof.

White MOVED, SECONDED by Jensen to approve Ordinance No. 9258. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

Page 4 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 7. Discussion, consideration, and possible action on Resolution No. 21-031; a resolution requesting that the Association of Governments (ACOG) consider the selection of the Route 66 / Sunset Drive Corridor Plan as a project candidate for the CERI planning demonstration site program.

White MOVED, SECONDED by Rider to approve Resolution No. 21-031. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

8. *Discussion, consideration, and possible action to approve Change order no. 1 in the amount of $6,300.00, accept Project K-14 for the Lake EL Reno Lift Station Rebuild and make final payment to Stevenson Septic and Backhoe in the amount of $11,300.00.

Approved as in the Municipal Authority.

Ballhorn MOVED, SECONDED by Robinson to approve Change order no. 1 in the amount of $6,300.00, accept Project K-14 for the Lake EL Reno Lift Station Rebuild and make final payment to Stevenson Septic and Backhoe in the amount of $11,300.00. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

9. *Discussion, consideration, and possible action to approve the Third Amendment to the Water Tower Lease Agreement between the El Reno Municipal Authority/City of El Reno and Cellco Partnership d/b/a Verizon Wireless.

Pulled as in the Municipal Authority.

10. *Discussion, consideration, and possible action to issue Change Order #2 Project No. L-03; North Boynton Storm Sewer Replacement in the amount of $10,568.40 to SAC Services.

Approved as in the Municipal Authority.

Page 5 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 Ballhorn MOVED, SECONDED by Rider to approve to issue Change Order #2 Project No. L-03; North Boynton Storm Sewer Replacement in the amount of $10,568.40 to SAC Services. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

11. *Discussion, consideration, and possible action to approve and accept Project No.L-06; Drainage Improvements at Rogers & Moore Street, approve final payment to EMC Services in the amount of $89,015.55 and activate maintenance bond.

Approved as in the Municipal Authority.

Ballhorn MOVED, SECONDED by Robinson to approve and accept Project No.L-06; Drainage Improvements at Rogers & Moore Street, approve final payment to EMC Services in the amount of $89,015.55 and activate maintenance bond. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

12. *Discussion, consideration, and possible action regarding Change Order to the (GMAX) with Waldrop Construction for the renovation of the Northwest Community Center, not to exceed $16,000.00 and authorize Chairman/Mayor to sign all documents associated thereto.

Approved as in the Municipal Authority.

Rider MOVED, SECONDED by Ballhorn to approve Change Order to the (GMAX) with Waldrop Construction for the renovation of the Northwest Community Center, not to exceed $16,000.00 and authorize Chairman/Mayor to sign all documents associated thereto. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

13. ***Discussion, consideration, and possible action to approve an agreement between the City of El Reno and the El Reno Grascar Association.

Approved as in the Recreational Authority.

Page 6 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 Rider MOVED, SECONDED by Robinson to approve an agreement with the El Reno Grascar Association. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

14. Discussion, consideration and possible action to approve and award project No. L-20; Demolition of 710 W. Woodson and 224 N. “O” Ave.

Robinson MOVED, SECONDED by Ballhorn to approve and award project No. L-20; Demolition of 710 W. Woodson in the amount of $4,500.00 and 224 N. “O” Ave. in the amount of $4,200.00 to Baker’s Bucket Works for a total of $8,700.00. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

15. Discussion, consideration, and possible action to establish a priority list for streets overlay project for fiscal year 2021.

This item was brought to Council for review and input. The Mayor asks that each Council Member review their ward and make any additional recommendations to management. No Action Necessary.

16. Discussion, consideration, and possible action to establish a Film Commission to guide future movie production efforts.

Rider MOVED, SECONDED by Jensen to approve to establish a Film Commission to guide future movie production efforts. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

17. Discussion, consideration and possible action to approve a Special Event Permit for Sacred Heart Catholic Schools for private event to be held at Denny-Crump Rodeo Arena which may consist of 300 in participation.

Page 7 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 Robinson MOVED, SECONDED by Rider to approve a Special Event Permit for Sacred Heart Catholic Schools for private event to be held at Denny-Crump Rodeo Arena which may consist of 300 in participation. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

18. Discussion on the February 2021 severe winter weather disaster declaration.

White stated that the crews and staff worked hard and they should be commended. This was unprecedented times and it is something we hope to not see again. Sandidge discussed the complication the latest snowstorm caused. With everything that took place starting with the negative temperatures and the 12-day duration of below zero temperatures. Along with electric rollouts, the time it takes to start the system back up, the breaks that large customers had, we could not stay caught up with the demand, which caused water to be low-pressure or no pressure for a period lasting 8 days. This is something we never wish to experience again. With that said, our staff/team members/co- workers and other outside sources came together and worked in -12 to -18 degree temperatures to assist in the efforts of getting things going though most if not all were suffering the water outage in their personal lives as well. We want to thank staff & crews for the tremendous work and citizens of El Reno for being patient and understanding the difficulties that most of us have not seen in our lifetimes. Jensen, Rider, Robinson and Ballhorn all commended staff for the great job and how well they conducted themselves in the unprecedented situation.

No Action Taken

19. Nomination of (2) two candidates for the Board of Trustees of the Oklahoma Municipal Assurance Group for a three-year term commencing on July 1, 2021.

White MOVED, SECONDED by Robinson to nominate Michael Bailey, City Manager of Bartlesville & Craig Stephenson, City Manager of Ponca City. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

20. Presentation of Financial Report.

Marsha Leck presented the financials stating that the last amount brought in was $715,000.00 and that the budget process for FY21-22 will begin this month. No Action Necessary

Page 8 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 21. To receive governing body training from the Oklahoma municipal Assurance Group (OMAG) in regard to the Recognition Program.

Bill Tackett with OMAG presented the item discussion the duties of Council and going over what form of Government we are, which is Council-Manager. He provided a slide show giving some of the previous results of our municipality’s stability test. This training is provided by OMAG to municipalities across the state each year.

22. Discussion, consideration, and possible action regarding Resolution No. 21-030; a resolution in regard to the Oklahoma Municipal Assurance group (OMAG) Recognition Program.

White MOVED, SECONDED by Rider to approve Resolution No. 21-030. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

G REPORTS: This section is intended for the Mayor, Council Members and City Manager to make announcements concerning municipal or community matters: 1. Mayor White commends staff. Great Team Work 2. City Council Members Jensen thanks staff for hard work and diligence. Rider also thanked staff for everything they did. 3. City Manager Sandidge stated he is working on a plan for seasonal labor and will be looking at next year’s budget.

H ADJOURNMENT Filed in the office of the City Clerk and posted on the bulletin board at the west entrance of the El Reno Municipal Building, 101 N. Choctaw and online at www.cityofelreno.com at 5:00pm on March 8, 2021.

White MOVED, SECONDED by Rider to adjourn. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.

The meeting adjourned at 8:00pm.

Signed ______Matt White, Mayor

Signed ______Lindsey Grigg, City Clerk