EL RENO CITY COUNCIL REGULAR MEETING OF TUESDAY – MARCH 9, 2021 – 5:30 P.M. EL RENO CITY COUNCIL CHAMBERS 101 N. CHOCTAW AVENUE – EL RENO, OKLAHOMA MINUTES A CALL MEETING TO ORDER Mayor White called the meeting to order at 5:43pm. Roger Rinehart gave the invocation and Council led the Pledge of Allegiance. B ROLL CALL Present: Matt White, Mayor Bob Ballhorn, Vice-Mayor, Ward 2 Steve Jensen, Council Member, Ward 1 Tim Robinson, Council Member, Ward 3 Tracey Rider, Council Member, Ward 4 Staff Present: Roger Rinehart, City Attorney Ken Brown, Police Chief Jason Duff, Fire Chief Matt Sandidge, City Manager Kent Lagaly, Assistant City Manager Kirk Dickerson, Deputy Police Chief Dustin Downey, City Planner Alli Hernandez, PIO Lindsey Grigg, City Clerk Marsha Leck, Finance Director/Treasurer Steve Fox, City Engineer/Fox Engineering Mark Earls, Code Enforcement Others Present: Ray Dyer, El Reno Tribune Shana Ford, El Reno Main Street Kyra Escott Charles Holbrook David Black Bill Tacket, OMAG Aubrey Weatherford C NEW BUSINESS, DELETIONS OR CONTINUANCES TO THE AGENDA D CONSENT AGENDA: The following items are considered to be routine by the El Reno City Council and will be enacted with one motion. Should discussion be desired on any item, that item will be removed from the Consent Agenda and considered separately: The City Manager recommends one motion that will approve: Page 2 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 1. Approval of minutes of the February 9, 2021 Regular meeting of the El Reno City Council. 2. Approval of Budget Amendments for the fiscal year 2020-2021, ending June 30, 2021. 3. Approval of claims requiring Council authorization for the period beginning February 1, 2021 and ending February 28, 2021. Ballhorn MOVED, SECONDED by Jensen to approve consent items no. 1-3. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. E AUDIENCE PARTICIPATION: Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to City of El Reno business. F DISCUSSION ITEMS 4. A. To conduct a public hearing in consideration of a request by Charles Holbrook to reclassify the zoning district from Single-Family Residential (R-1) to Restricted Commercial (CR) on approximately 4 acres located between SW 25th St. and SW 27th St., and between Southlawn Pl. and S. Choctaw Ave., within the Southeast Quarter (SE/4) of Section 17, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma. Opened at 5:46pm and closed at 6:06pm. Downey presented the item stating that it was denied at the Planning Commission and there are several complaint documents. White stated that the property is ideal but not for storage and that if this were to be brought back with a plan in place and zoning request that would allow such thing with the protection of the neighborhood then it would work nicely. He went on to say that this was in his opinion along and council will need to vote on the item. A letter from the property owner addressing some of the concerns was read aloud and discussion was held in length. B. Discussion, consideration, and possible action on Ordinance No. 9262; an ordinance at the of Charles Holbrook to reclassify the zoning district from Single-Family Residential (R-1) to Restricted Commercial (CR) on approximately 4 acres located between SW 25th St. and SW 27th St., and between Southlawn Pl. and S. Choctaw Ave., within the Southeast Quarter (SE/4) of Section 17, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma. Page 3 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 White MOVED, SECONDED by Jensen to deny Ordinance No. 9262. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 5. A. To conduct a public hearing in consideration of a request by ABC’s Nutrition, LLC to reclassify the zoning district from Rural Agricultural (A-1) to Restricted Commercial (CR) on approximately 9 acres on the east side of S. Shepard Ave., north of SW 27th St., within the Southwest Quarter (SW/4) of Section 15, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma. Opened at 6:07pm and closed at 6:09pm. Downey presented the item. B. Discussion, consideration, and possible action on Ordinance No. 9263; an ordinance at the request of ABC’s Nutrition, LLC to reclassify the zoning district from Rural Agricultural (A-1) to Restricted Commercial (CR) on approximately 9 acres on the east side of S. Shepard Ave., north of SW 27th St., within the Southwest Quarter (SW/4) of Section 15, Township 12 North, Range 7 W.I.M., Canadian County, Oklahoma. White MOVED, SECONDED by Jensen to approve Ordinance No. 9263. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 6. Discussion, consideration, and possible action on Ordinance No. 9258; an ordinance at the request of OnPoint Hoops Corporation to reclassify the zoning district from Restricted Commercial (CR) to Multi-Family Residential (R-3) on approximately .29 acres located at 517 N. Admire, more particularly described as Lots 1-4 of Block 20 of Clarks Addition to El Reno, Canadian County, Oklahoma, according to the recorded plat thereof. White MOVED, SECONDED by Jensen to approve Ordinance No. 9258. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. Page 4 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 7. Discussion, consideration, and possible action on Resolution No. 21-031; a resolution requesting that the Association of Central Oklahoma Governments (ACOG) consider the selection of the Route 66 / Sunset Drive Corridor Plan as a project candidate for the CERI planning demonstration site program. White MOVED, SECONDED by Rider to approve Resolution No. 21-031. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 8. *Discussion, consideration, and possible action to approve Change order no. 1 in the amount of $6,300.00, accept Project K-14 for the Lake EL Reno Lift Station Rebuild and make final payment to Stevenson Septic and Backhoe in the amount of $11,300.00. Approved as in the Municipal Authority. Ballhorn MOVED, SECONDED by Robinson to approve Change order no. 1 in the amount of $6,300.00, accept Project K-14 for the Lake EL Reno Lift Station Rebuild and make final payment to Stevenson Septic and Backhoe in the amount of $11,300.00. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 9. *Discussion, consideration, and possible action to approve the Third Amendment to the Water Tower Lease Agreement between the El Reno Municipal Authority/City of El Reno and Cellco Partnership d/b/a Verizon Wireless. Pulled as in the Municipal Authority. 10. *Discussion, consideration, and possible action to issue Change Order #2 Project No. L-03; North Boynton Storm Sewer Replacement in the amount of $10,568.40 to SAC Services. Approved as in the Municipal Authority. Page 5 of 8 Minutes of El Reno City Council Regular Meeting of March 9, 2021 Ballhorn MOVED, SECONDED by Rider to approve to issue Change Order #2 Project No. L-03; North Boynton Storm Sewer Replacement in the amount of $10,568.40 to SAC Services. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 11. *Discussion, consideration, and possible action to approve and accept Project No.L-06; Drainage Improvements at Rogers & Moore Street, approve final payment to EMC Services in the amount of $89,015.55 and activate maintenance bond. Approved as in the Municipal Authority. Ballhorn MOVED, SECONDED by Robinson to approve and accept Project No.L-06; Drainage Improvements at Rogers & Moore Street, approve final payment to EMC Services in the amount of $89,015.55 and activate maintenance bond. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent. 12. *Discussion, consideration, and possible action regarding Change Order to the (GMAX) with Waldrop Construction for the renovation of the Northwest Community Center, not to exceed $16,000.00 and authorize Chairman/Mayor to sign all documents associated thereto. Approved as in the Municipal Authority. Rider MOVED, SECONDED by Ballhorn to approve Change Order to the (GMAX) with Waldrop Construction for the renovation of the Northwest Community Center, not to exceed $16,000.00 and authorize Chairman/Mayor to sign all documents associated thereto. VOTE WAS: AYE: White, Jensen, Robinson, Ballhorn, Rider NAY: None. ABSTAIN: None. ABSENT: None. Mayor White declared motion CARRIED by a vote of 5 to 0 with 0 absent.