Gladman Developments Ltd Land North of Goddards Lane, Sherfield
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Gladman Developments Ltd Land north of Goddards Lane, Sherfield-on-Loddon Basingstoke and Deane Borough Council Statement of Community Involvement January 2016 Gladman consider all correspondence received and our response to the issues raised will be set out in a Statement of Community Involvement (SCI). As part of a planning application, Gladman submit to the Local Planning Authority a complete copy of all correspondence received (including any details such as your name, address and email where you have provided them). This ensures all your comments are available to the Council during the consideration of an application and shows who we have consulted. As the SCI forms part of the formal application documents, the Council may publish it online, subject to their own Data Protection policies. Should the application be the subject of an appeal, the same information will be forwarded to the Planning Inspectorate. If further consultation is carried out as part of the planning process, Gladman may use your details to make you aware of this and to ask for your views, but will not use this information for any other purpose. Land north of Goddards Lane, Sherfield‐on‐Loddon Statement of Community Involvement Table of Contents 1 INTRODUCTION ..................................................................................................................... 5 Purpose ........................................................................................................................................... 5 Context ............................................................................................................................................ 5 Gladman’s Approach ........................................................................................................................ 5 Engagement with Basingstoke and Deane Borough Council and Stakeholders................................... 6 Engagement with other Local Stakeholders ...................................................................................... 6 Engagement with the Local Community ........................................................................................... 7 Initial Consultation Leaflet ....................................................................................................................... 7 Press Advertisement ................................................................................................................................ 7 Sherfield‐on‐Loddon Parish Council .......................................................................................................... 7 Your‐views Website ................................................................................................................................. 7 Community Consultation Event ................................................................................................................ 7 Sherfield‐on‐Loddon Ward Councillors ..................................................................................................... 8 2 CONSULTATION REVIEW ....................................................................................................... 8 Consultation Outcomes.................................................................................................................... 8 Summary of Comments and Responses ............................................................................................ 9 Potential for Community Benefits .................................................................................................. 13 Proposals Review ........................................................................................................................... 14 3 Land north of Goddards Lane, Sherfield‐on‐Loddon Statement of Community Involvement 1 Introduction Purpose 1.1.1 This statement sets out the process of community engagement that has been undertaken by Gladman Developments Ltd (GDL) to inform a planning application for residential development on land north of Goddards Lane, Sherfield‐on‐ Loddon. Context 1.2.1 The Basingstoke and Deane Borough Council Statement of Community Involvement (SCI) was adopted on 19th July 2007 and sets out who, when and how members of the public can get involved in the planning process, and how they can find out about a decision. In addition, applicants or their agents are encouraged to approach and include the local community to discuss development proposals before an application is made. 1.2.2 This adopted SCI encourages early developer engagement. The adopted SCI encourages: “…developers to undertake consultation prior to submission of a planning application, including methods such as a public exhibition or meeting or discussions with the parish council” 1.2.3 It further clarifies: “…developers are not statutorily required to undertake this consultation, officers encourage them to do so, highlighting the benefits that this can achieve” Gladman’s Approach 1.3.1 Gladman take a proactive approach to pre‐application consultation and engagement with Councils, statutory bodies and local communities in order to fully understand and consider relevant planning factors which could influence the nature or approach to the proposed development. 5 Land north of Goddards Lane, Sherfield‐on‐Loddon Statement of Community Involvement 1.3.2 Having considered Basingstoke and Dean Borough Council’s SCI, GDL have completed a comprehensive programme of community engagement which is considered appropriate for the proposed development on this site. 1.3.3 This report details the programme and results of the consultation, meeting the requirement to submit such a document as part of a planning application. Engagement with Basingstoke and Deane Borough Council and Stakeholders 1.4.1 GDL met with Basingstoke and Deane Borough Council’s Senior Planning Officer Brian Conlon to discuss the proposals. Consultation sent and received and the meeting agenda is shown at Appendix A. 1.4.2 The applicant has engaged other statutory consultees to discuss key issues raised during the consultation process. Engagement with other Local Stakeholders 1.5.1 GDL both directly and through consultants has proactively engaged with other stakeholders during the pre‐application stage including: Highway Authority Sherfield‐on‐Loddon Parish Council Ward Councillors Basingstoke and Deane Borough Council Hampshire County Council Existing residents Environment Agency Natural England Utility Providers 6 Land north of Goddards Lane, Sherfield‐on‐Loddon Statement of Community Involvement Engagement with the Local Community Initial Consultation Leaflet 1.6.1 Leaflets outlining the development principles and seeking comments were distributed on Friday 4th December 2015 to just over 200 households & businesses within the proximity of the site. A copy of the leaflet is included at Appendix B. Press Advertisement 1.6.2 A Press Advert was published in the Basingstoke Gazette on 10th December 2015 and the artwork for this is included in Appendix C. Sherfield‐on‐Loddon Parish Council 1.6.3 GDL’s development team sent the consultation leaflet and a letter offering to attend a private meeting with the Parish Council. 1.6.4 The Parish Council arranged and invited GDL to a public meeting which was declined and a further offer of a private meeting was made. 1.6.5 Copies of correspondence is included in Appendix D. Your‐views Website 1.6.6 GDL has a dedicated website for each of its projects. These contain details of the project, copies of the display boards and other information about the particular scheme. The website also allows feedback to be sent via email to GDL. The Sherfield‐on‐Loddon website is www.your‐views.co.uk/sherfield‐on‐loddon and was operational from 3rd December 2015 to coincide with the distribution of the leaflet. The Consultation Boards that are displayed on the dedicated website can be found in Appendix E. Community Consultation Event 1.6.7 GDL previously supplemented the consultation procedure with a public meeting displaying the development proposals on a series of exhibition boards. The events were typically attended by 3 or 4 of our planning team to engage and answer questions from the public, with an opportunity to leave comments at the end. 1.6.8 Over the last 18 months, however, this forum of consultation has progressively become less informative and a trend towards aggressive, vocal and adversarial engagement has been experienced. After great consideration it has been decided 7 Land north of Goddards Lane, Sherfield‐on‐Loddon Statement of Community Involvement that in future GDL’s public consultation process will not generally include a public meeting attended by members of staff. As a result, Gladman are unable to agree to attend public meetings and a public meeting has not been held for the purposes of informing the planning application. Our consultation instead draws upon alternative methods as stipulated above which allows residents who generally want to talk about their aspirations to engage meaningfully with the process. Sherfield‐on‐Loddon Ward Councillors 1.6.9 A letter enclosing the consultation leaflet was sent to each of the Ward Councillors prior to the consultation commencing. A copy of these letters is included at Appendix F. 2 Consultation Review Consultation Outcomes 2.1.1 At the time of writing this report 191 responses have been received. One person sent in 5 of these responses with another 3 people submitting 2 responses each. Responses from numerous people within the same households were