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Minutes of the Sherfield-On-Loddon Annual Parish Meeting Held in Sherfield on Loddon Village Hall on Friday 9 May 2014 at 7.30Pm

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Minutes of the Sherfield-On-Loddon Annual Parish Meeting Held in Sherfield on Loddon Village Hall on Friday 9 May 2014 at 7.30Pm SHERFIELD-ON-LODDON PARISH COUNCIL Minutes of the Sherfield-on-Loddon Annual Parish Meeting held in Sherfield on Loddon Village Hall on Friday 9 May 2014 at 7.30pm 1 Welcome The Chairman welcomed everybody to the meeting. 2. Apologies for absence Apologies were received and accepted from PCSO Rickaby and County Councillor Keith Chapman 3. Minutes of the previous Annual Parish meeting held on 17 May 2013 The minutes of last year’s Annual Parish meeting previously circulated were signed as a true record of the proceedings. 4. Chairman’s report Councillor Ball’s report can be found as Appendix A 5. Accounts Cllr Ball explained that the accounts for the year 2013/14 had been prepared and were available. They can be found as Appendix B. 6. Reports County Councillor Keith Chapman County Councillor Keith Chapman’s previously submitted written report can be found as Appendix C Borough Councillor Ranil Jayawardena Borough Councillor Ranil Jayawardena gave a report of the last year’s activities and issues facing Basingstoke and Deane Borough Council. Borough Councillor Marin Biermann Borough Councillor Martin Biermann gave a report of the last year’s activities and issues facing Basingstoke and Deane Borough Council. Village Charities Report Cllr Ball read out a previously submitted statement: The Trustees of the James Christmas Education Foundation and Sherfield Welfare Trust met in October 2013 and awarded grants to The Lunch Club and Sherfield Evergreens as well as Loddon Sports, Sherfield Brownies and to a local child to help in a small way towards swimming lessons. The Parish Council has appointed Bruce Jones and Sally Hennessey as Trustees to represent the Parish Council and the next meeting will be held in October 2014 Village Hall Trustees Ivan Gosden reported The Village Hall had benefitted from new windows and doors and new crockery An LIF grant had been applied for to refurbish the Toilets All events had been well supported especially the Beer Festival Thanks were given to Roger Rivers who mows the grass at nil cost to the Village Hall and to Bruce Jones who works tirelessly to get things done. Sherfield Park Community Centre James Read reported that This was the third year the centre has been operating This year the Hall had made a loss, this was due mainly to the loss of the Nursery, however, a new nursery had opened so things were improving There was an improved footfall and increased bookings The Adult football pitches are being used by Youth football An LIF grant had been submitted to put new rooms into the loft space Thanks went to the Parish Council for the grant to support the Youth worker in the SPCA for the benefit of all children residing in the Parish. Governance Review on Sherfield On Loddon Parish Council Cllr Ball read a statement from Basingstoke and Deane. This statement can be found as Appendix D 7. Questions 1. What is the role of the Youth Worker Cllr Read responded that the Youth worker will be running sessions 48 weeks per year on a Wednesday evening and all children in the Parish can attend. 2. What is the Plans for clearing ditches Cllr Batting responded that Non highway ditches were maintained by the Parish and cleared on a rolling program 3. Bus Consultation- Has the Parish Council made any representation Cllr Ball responded that the parish Council had not responded to the consultation and that it was open to all members of the Parish to respond should they so wish to do. 8. Neighbourhood Plan The Neighbourhood plan report can be found as Appendix E Bryan Jenkins ran through the results of the recent questionnaire 9. Questions 1. What is the Parish Council’s view to the Strategic gap in the Local Plan and will it be commenting on the Local plan Cllr Ball responded that the Local Plan mentions the strategic gap, however this is policy and not law. that the Strategic gap is viewed as important and should be maintained The directive on the Local Plan states that comments can only be made on revisions Cllr Biermann then explained that the Portfolio holder had mentioned that comments on any aspect of plan could be made rather than just on the revisions 2. In light of this will the Parish Council being making further representation Cllr Ball explained that he was unable to comment on this as a decision from the Parish Council had not been made or discussed as this was new information 3. Why not develop the other side of A33 Cllr Batting explained that if development commenced on the other side of the A33 then a great deal of development could take place Cllr Jayawardena explained that development was inevitable and that is why a Neighbourhood plan was so important. A Neighbourhood plan whilst it won’t stop any development would assist in managing any development and any Developer wishing to develop the area would have to take notice of the Plan. Chairman’s closure of the minutes The Chairman thanked everyone for coming and contributing to the discussion And closed the meeting at 9.30pm Appendix A SHERFIELD-ON-LODDON PARISH COUNCIL Report for the Year ending 30th April 2014 Parish Councillors Alan Ball (T) Parish Council Chairman Bruce Batting (S) Chairman of Planning Committee and responsible for allotments Mark Burrell(T) Ken Clark (S) John Darker (T) Ivan Gosden (S) Sally Hennessey (S) Parish Council Vice-chairman Sandy Johnston (S) Chairman of Leisure Facilities Committee Bruce Jones (S) Chairman of Finance and General Purposes Committee James Read(T) (S) represents Sherfield Ward - (T) represents Taylors Farm Ward Meetings Between 1st May 2013 and 30th April 2014, the parish council Full59 meetings held Full Parish Council 12 Finance and General Purposes Committee 6 Leisure Committee 6 Planning Committee 11 Neighbourhood Plan 18 Village Green meeting 4 Allotment holders meeting 1 Annual Parish Meeting 1 Village Green Organised grass cutting on the Green and more regular grass cutting of sports grounds and pitches Monitored safety by receiving a monthly safety report and carrying out an annual inspection Organised general maintenance of hedges and verges around the village Arranged for the felling and removal of dead trees With the guidance of the Tree Warden, maintained the hedging and fruit trees received under the Hedgerow Harvest scheme Removed Terrapins from the Horse Pond Maintained the path around the Jubilee pond Emergency repairs to the Village Green when a large hole appeared in the rainstorms Organised pest control treatments to ensure sports clubs have been able to play their matches Provided a litter warden and organised cover when litter warden was on leave Regular emptying of waste/dog bins Leisure facilities Received weekly safety checks of the playground and BMX track and an annual risk assessment Extend concrete path into the Playground to remove trip/slide hazards Arranged for repairs to play equipment Updated signage in play area to conform to insurance requirements Maintain tennis courts, review charges and replace faulty locks Planning Review and feedback to Borough planning department on all local planning applications Review and respond to the Borough’s Local Plan Work towards producing a Neighbourhood plan Allotments Held the annual meeting of allotment holders Updated contracts for 56 allotments, and collected payments Maintained waiting lists for allotments, currently 4 in Parish, 4 out of Parish Carried out regular inspections, issued one notice to tidy, one eviction Held an allotment competition with prizes awarded at the Sherfield Show Compost bins cleared of accumulated rubbish Communications Received monthly reports from the local beat officer and neighbourhood watch Updated the notice boards with Parish Council agendas and other useful information Provided a monthly update in Loddon Link Maintained the Parish Council website Sent representatives to external events Reviewed and responded to Local Planning documents Roads Liaise with Hampshire County Council to Protect Bus turning circle from Travellers Report pot holes to Hampshire Highways and ensure follow-up action Investigate and ameliorate flooding issues on Bramley Road Liaise with BDBC Planning regarding parking issues in Reading Road Appendix B SHERFIELD ON LODDON PARISH COUNCIL SUMMARY RECEIPTS & PAYMENT ACCOUNT YEAR ENDED 31 MARCH 2014 Figures shown exclusive of VAT Annual Actual-v- £ £ Budget Budget RECEIPTS 75000 100% Precept 75,000.00 25 193% Bank Interest 48.33 9428.78 182% Other 17,180.22 TOTAL RECEIPTS 92,228.55 PAYMENTS 23,835 89% Net Salaries & Allowances 21,254.06 0 #DIV/0! HCC - Pension Contributions (eer's & eee's) 885.83 275 4% Clerk's Expenses 11.20 25 0% Chairman's Allowance - 1452 48% Hall Hire 691.26 620 100% Audit Fees 620.00 823 650% Administration 5,348.73 1320 98% Insurance 1,294.48 735 94% Subscriptions 692.00 1575 62% Allotments 984.37 #REF! #REF! Grants & Donations: 17500 81% Section 137 Payment 14,219.66 0 #DIV/0! Training 305.00 12910 107% Repairs & Maintenance 13,758.51 505 313% Te;ephone/IT 1,579.42 0 #DIV/0! Mileage 304.75 5000 12% Mole Contract 600.00 0 #DIV/0! VAT on payments 4,199.72 #REF! TOTAL PAYMENTS 66,748.99 RECEIPTS & PAYMENTS SUMMARY BALANCE BROUGHT FORWARD on 01/04/14 62,507.86 ADD Total Receipts (as above) 92,228.55 LESS Total payments (as above) 66,748.99 Balance Carried forward 31/03/14 87,987.42 These cumulative funds are represented by: Current Account Balance 10,984.31 Less:Cheques drawn but not debited as at 31.03.14 126.50 Deposit Account Balance 77,129.61 Other Account - 87,987.42 Signed: Responsible Finance Officer to Sherfield on Loddon Parish Council Date: Appendix C COUNCILLOR KEITH CHAPMAN HAMPSHIRE COUNTY COUNCIL MEMBER FOR CALLEVA & KINGSCLERE ANNUAL REPORT 2013 – 2014 Committee Memberships: 1.
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