JDF Lacrosse Association

MINUTES OF EXECUTIVE MEETING Tuesday, October 14, 2008 held at Board Room of West Shore Parks & Recreation

MEMBERS PRESENT: Keith Hagedorn, Christine Mavin, Kevin Manahan, Anna Wormell, Ginny Barlow, Tammy Rehman, Sherri Bourne, Wilson Louie, Rob Cook, Kim Waters, Eva Gnech, Gary Stride, Brenda Reid

CALL TO ORDER: Meeting called to order 7:02 P.M. Minutes of August 28th , 2008 adopted by Sherri, and 2 nd by Tammy

Correspondence None

Financial Report None

EXECUTIVE REPORTS:

President Report – Keith Hagedorn

No Island meeting held last week as all of the associations are having their annual general meetings.

VP #1 - Christine Mavin Christine thanked the members for the award given to her at the annual general meeting. Christine advised that she has spoken to a few Jr. Shamrocks and will contact Christine for mentoring.

VP #2 - Kevin Manahan Nothing to report

Treasurer – Ginny Barlow Nothing to report

Secretary - Anna Wormell Nothing to report

Registrar - Debbie Cooper Absent

Page 1 of 4 Head Manager - Michelle Cappello Absent due to illness. It was reported that a gift basket was sent to Michelle from JDF Lacrosse Association.

Referee Allocator - Olivia Whitwell Absent. It was reported that all referees have now been paid, but that the payment for the playoffs has to change for next year.

Jerseys - Eva Gnech Eva reported that all but two jerseys have been returned. Sherri Bourne spoke regarding possibilit y of new jerseys - cost of $60.00 to $100.00 per jersey for replacement. Discussed changing the logo and name to Westshore, but this would need to be passed at the annual general meeting. Keith advised that this would need to be looked at in the future. Eva advised that she will need to order some jerseys before the new year.

Booster - Chris Checkley-Morin Absent

Floor Allocator - Tammy Rehman Tammy advised that JDF Dry Floor time is April 2 nd to June 25th Bear Mountain available starting May 11th to July Sooke Arena has dry floor time from April 15th to June 24th Has a call into Naden and they are to call back. Tammy has booked tryouts February 16th to 19th and February 23rd to February 26th Kevin advised that Provincials for Field Lacrosse may be end of February. Tammy advised that new player practice times have been booked at Millstream & Ruth King Tammy requested that in the newsletter that it be mentioned that Sooke Arena will be utilized.

Equipment - Keith Hagedorn Keith advised that the goalie gear is good. New set of shot clocks. Mini tyke nets are being made. Keith advised that the mini lacrosse box that was used in the curling rink at Westshore Arena cannot be used. Ginny moved that the JDF Lacrosse mini lacrosse box that is located in the curling rink at the Westshore Arena will be disposed of by the Bourne Family. Tammy seconded. Carried.

Head Referee - Wilson Louie Wilson will be resigning as Head Referree. Rob Cook offered to take the position. Wilson advised that he would help Rob.

Head Coach Vacant - still looking for someone to fill position

Inter-lacrosse - Brenda Reid Brenda advised that it will be Thursday night.

Page 2 of 4 Has 21 players joined up. $25.00 voucher given at the end if the player has never paid box lacrosse. There are no goalie nets at Dunsmuir. PVC hockey nets needed. Brenda has one and she will bring hers.

Newsletter - Anna Wormell Nothing to report

Tournaments - Kim Waters Captain Cook Tournament has been booked for May 15 to 17 Travis Bateman Tournament for May 29 and 30. RBC Hockey is done May 11th and ice comes out May 12-13.

Risk Management - Gary Stride Discussed signing behaviour contract. Keith will look at drawing up a contract. Wilson suggested speaking with BCLA to look at their recommendations.

Gaming – Sherri Bourne Nothing to report

School Liaison Vacant

OLD BUSINESS: Nil

NEW BUSINESS: ELECTION OF COMMITTEES: - Head Manager - Michelle absent - Referee Allocator - Olivia absent - Booster - Chris absent - Floor Allocation - Tammy Rehman volunteered to carry on position. Tammy left the room. Sherri appointed Tammy and Ginny seconded. - Jerseys - Eva declined position. - Equipment manager - vacant - Head Referee - Rob Cook volunteered for position. Rob left the room. Keith appointed Rob and Tammy seconded. - Head Coach - vacant - Inter-lac rosse - Brenda Reid volunteered to carry on position. Brenda left the room. Chris appointed Brenda and Kevin seconded. - Newsletter - left open - Sponsorship - left open - Tournaments - Kim Waters volunteered to carry on position. Kim left the room. Tammy appointed Kim and Keith seconded. - Risk Management - Gary Stride volunteered to carry on position. Gary left the room. Ginny appointed Gary and Kim seconded.

Page 3 of 4 - Director of Gaming. Sherri Bourne volunteered to carry on position. Sherri left the room. Tammy appointed Sherri and Ginny seconded. Ginny motioned that the President (Keith Hagedorn), Treasurer (Ginny Barlow), and Director of Gaming (Sherri Bourne) have signing authority at Coast Capital Savings Credit Union on the gener al and gaming books and that the current signing authority be removed from October 14th until October 31st of next year. Tammy seconded. All in favour. Carried.

NEW BUSINESS: Whistler AGM: Keith motioned that the association pay for the following expenses: Person attending AGM ferry cost (both ways), hotel, banquet ticket plus spouse’s banquet ticket. Tammy seconded. Carried.

Assessment forms - Brenda advised that she had received one-third of the assessm ents back from the coaches. Kevin requested that the forms have a spot for the coaches to indicate whether the player was right or left handed.

Discussion on whether to have a Novice A team next year and possible draft changes and evaluations. Tabled to discuss next month on tiering.

Next Meeting – Wednesday, November 12th at 7:00 pm

Motion to adjourn by Christine Mavin at 9:05 pm

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