Campus Safety and Crisis Manual
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CAMPUS SAFETY AND CRISIS MANUAL 2019-2020 (Revised October 2019) INTRODUCTION AND ACKNOWLEDGEMENTS This manual has been a collaborative effort of the Safety Committee of Elizabethtown Community and Technical College (ECTC) and various members of the Crisis Management Team. Safety Committee Members Brent Holsclaw (Co-Chair) and Mike Burns (Co-Chair) Jerry Brown Rosemary Meredith Teresa Brown Revel Metzger Charles Cobb Joe Nail Steve Gabehart Terry Netherland Martha Glutting Lloyd Pate Carla Hammonds Doug Poteet Edward Harris Glenn Raizor Larry Kelley Marty Sutherland Chris Lee Billy Watts Steve Likins Rob Lowe Crisis Management Team Leadership Dr. Dale Buckles Brent Holsclaw Darrin Powell Martha Glutting Mary Jo King Megan Stith Carla Hammonds Chris Lee Whitney Taylor Mike Hazzard Dr. Juston Pate Dean of Business Affairs This manual is intended to provide the campus with safety policies and procedures and a crisis plan for the handling of emergency/crisis/disaster situations in accordance with KCTCS policy on the establishment of criteria for Emergency Response and Crisis Management Plans. The Safety Committee has strived to be as inclusive as possible with regard to various scenarios that might occur on campus and actions that should be taken by faculty, staff and students during those events. The Safety Committee is committed to the creation of a safe and healthy environment for employees, students, and the public. The Safety Committee, with assistance from various members of the Crisis Management Team, is responsible for evaluating, revising, maintaining and implementing the procedures in this manual on a periodic basis. Revised plans will be sent to the KCTCS System Office for review and certification. We appreciate and ask your assistance in making our campus a safe place to work and learn. 1 TABLE OF CONTENTS Description Page # Preface . 4 Part I. Emergency Plan and Guidelines 4 Part II. Crisis Communication Plan 9 Pandemic Influenza Outbreak 11 Campus Security and Crime Awareness 11 First Aid and Medical Emergency Procedures First Aid Kits . 12 Location of Other Safety and Emergency Equipment . 12 Seizures . 13 Sudden Illnesses and Injuries . 14 Safety Policies and Procedures Accident Reporting and Investigation . 15 Possession of Weapons, Personal/Sexual Assaults, and Stalking . 16 Hostage Taking Situations . 16 Fire Safety . 17 Fire Evacuation . 19 Holiday Decorations . 20 Handling of Hazardous Materials . 20 Laboratory Safety . 20 Personal Hygiene in Laboratories . 21 Infectious Disease . 22 Protection from Bloodborne Pathogens. 23 Anthrax and Other Biological Agents . 24 How to Identify Suspicious Packages and Letters . 25 How to Treat Suspicious Packages and Letters . 25 Suspicious Foreign Powdery or Granulated Substances . 25 Room Contamination . 26 Bomb Threats . 26 Bomb Threat Checklist . 28 2 TABLE OF CONTENTS (cont.) Description Page # Safety Policies and Procedures (cont.) Earthquake Safety . 29 Earthquake Procedure . 29 Special Assignments . 30 Immediate Response and Care Requirements . 31 Emergency Evacuation of Buildings . 32 Assisting the Disabled . 32 Equipment Lock-out . 33 Confined Spaces . 34 Utility Emergencies . 34 Weather and Hazardous Road Conditions . 35 Radio and Television Station Guide . 35 Severe Weather . 36 Tornadoes . 36 Active Shooter Event …………………………………………………... 38 3 Preface Elizabethtown Community and Technical College (ECTC) is committed to the welfare of its community - students, faculty, staff and visitors, and to preserving the institution. The College strives to become disaster resistant. Disaster resistance is achieved through recognition and analysis of the risks of natural and man- made hazards, mitigation of the human and economic impact of disasters, and comprehensive planning for resumption of College functions. This Safety Policies and Crisis Manual contains emergency plans that provide the framework from which the college will minimize the danger to life and property resulting from natural and man-made disasters. The procedures contained in this plan apply to all personnel, on and off campus buildings and grounds owned by ECTC. This document is to clarify the actions, roles, and responsibilities that are to be taken by individuals and departments in the event of a crisis or emergency that has a major impact on the ECTC community. Team work and preparedness through planning and education will help to reduce confusion, injury, and the loss of life during a disaster. PART I. EMERGENCY PLAN GUIDELINES AND COORDINATION A. MAJOR EMERGENCY GUIDELINES 1. The major emergency procedures outlined in this manual are designed to aid in the protection of lives and property through effective use of available campus resources. Whenever an emergency affecting the campus reaches proportions that cannot be handled by routine measures, the president or designee may declare a state of emergency and implement these guidelines. 2. The president or designee serves as overall emergency director during any major emergency disaster. The following definitions of an emergency are provided as guidelines to assist ECTC employees in determining the appropriate response. a. Minor Emergency: Any incident that will not seriously affect the overall functional capacity of the college. Report immediately to campus Security at 270-268-0610 or 270-706-8703. b. Major Emergency: Any incident that affects an entire building or buildings, which will disrupt the overall operation of the college. In this case, outside emergency services will be required, as well as major resource efforts from campus support services. Call 911 and campus Security. c. Disaster: Any event that seriously impairs or halts the operations of the college. In some cases mass personnel casualties and severe property damage may be sustained. A coordinated effort of all campus-wide resources is required to control the situation. Outside emergency services will be essential. In all cases of disaster, an emergency control center will be activated and the appropriate support and operational plans will be executed. Call 911 and Campus Maintenance & Operations (M&O) Supervisor/Safety Officer. 3. The President, or designee, will make the determination, if a state of emergency is to be declared and the type. During a campus emergency, the Security Supervisor will place into effect the necessary measures to secure campus personnel and property. Only authorized persons will be allowed on the campus during the declared state of emergency. The Crisis Management Team, and others as designated by the president as essential, will comprise authorized personnel. B. REPORTING EMERGENCIES PHONE NUMBERS 1. For police, fire, Department of Emergency Services (DES), or ambulance: dial 911. 2. To report an incident, dial Security at 270-268-0610 or 270-706-8703. Stay calm; carefully explain the situation. 4 3. Immediately notify your supervisor. Off-Campus Resources of Assistance Generally, Security is responsible for coordinating outside emergency assistance. The following numbers are only for information and advance planning: • For police, fire, DES, or ambulance: 911 • E-town Water & Gas 270-765-6121, after hours E-town PD 270-765-4125 • Electric - Kentucky Utilities 800-981-0600 C. COLLEGE NOTIFICATION SYSTEM The telephone system is the primary means of emergency notification. During an emergency, the system should be limited to transmission of specific information regarding the emergency. Initial contact with team members should be made through the telephone system. If the phone system is not operational, the M&O department maintains a walkie-talkie radio system that can be used. It should be noted however that during a bomb threat no cell phone, pager or 2-way radio is to be used. All designated persons and their backups should immediately turn on their 2-way radios should the tornado sirens be activated – 2-way radios should be taken with those persons to a safe shelter. Listen for further instructions from the M&O Department and the Facilities Manager before returning to your office or classroom. Do not go outside your building while the tornado sirens are activated. D. DIRECTION AND COORDINATION 1. Definitions a. Emergency Operations Center (EOC) Manager - The President, or designee, shall direct all emergency operations. In the absence of the President, an assigned administrator shall assume operational control of the emergency. b. Emergency Coordinator - The Chief Finance & Facilities Officer shall be the Emergency Coordinator and shall coordinate all operations of the Crisis Management Team during the emergency. c. Emergency Command Post - An emergency command post will be set up. At least one member of the Crisis Management Team is to staff the command post at all times until the emergency situation ends. d. Pressroom - A pressroom will be set up by the President, or designee, at a location away from the above areas. e. Crisis Management Team - The Crisis Management Team shall consist of the President, Provost/Chief Academic Officer, Chief Finance & Facilities Officer, Dean of Student Affairs, Dean of Business Affairs, Dean of Institutional Effectiveness, Director of Human Resources, Director of Student Accessibility, Director of Public Relations, M&O Supervisor, Safety Supervisor, Dean of Workforce Development & Continuing Education, Dean of Institutional Advancement, and Director of Information Technology and other members as deemed necessary. While the emergency command post is being established, the EOC Manager shall immediately begin contacting