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Constitution Part 1 CONTENTS Page No Part 1 Introduction 1(1) List of District Councillors 1(2) Councillors by Ward 1(7) Villages/Town District Ward List 1(8) THE CONSTITUTION Part 2 - Articles of the Constitution 2(1) Article 1 - The Council's Constitution, overall purpose and strategic objectives 2(2) Article 2 - Members of the Council 2(4) Article 3 - Citizens and the Council 2(7) Article 4 - The role of Council - meanings, functions, Council meetings 2(10) Article 5 - Chairman of the Council 2(11) Article 6 - Committees and other Member bodies 2(12) Article 7 - Joint Arrangements 2(14) Article 8 - Officers 2(15) Article 9 - Decision Making 2(20) Article 10 - Finance, Contracts and Legal Matters 2(21) Article 11 - Review and Revision of the Constitution 2(22) Article 12 - Suspension, Interpretation and Publication of the Constitution 2(23) Part 3 - Responsibility for Functions 3(1) 1. Council Committees and other Member Bodies, Objectives, Terms of Reference and Delegation to Officers A. Council 3(2) B. Policy Committees 3(5) I) Operational Services Committee 3(6) II) Finance & Assets Committee 3(15) Sub-Committee Hearings 3(30) Sub-Committee Hearings Procedure 3(33) C. Regulatory Committees: 3(37) Licensing Committee 3(38) Licensing Sub-Committees 3(42) Planning Committee 3(47) D. Other Committees/Joint Committees 3(55) Anglia Revenues Partnership Joint Committee 3(56) Version: 10/2019 Part 1 - Contents 2. Proper Officer Functions 3(60) 1 Part 4 Rules of Procedure 4(1) 1. Council Procedure Rules 4(2) 2. Access to Information Procedure Rules 4(20) 3. Budget and Policy Framework Procedures 4(24) 4. Financial Regulations 4(25) 5. Financial Procedure Rules 4(33) 6. Contract Procedure Rules 4(75) 7. Officer Employment Procedure Rules 4(97) 8. Anti-Fraud and Corruption Strategy 4(100) Part 5 Codes and Protocols 5(1) 1. Members' Code of Conduct 5(2) 2. Protocol on Member/Officer Relations 5(12) 3. Guidance for Staff, Members and Candidates during an 5(19) Election Period 4. Protocol for Agenda Planning 5(23) 5. Protocol on Members’ Access to Council held Information 5(24) 6. Guidance on Planning for Members 5(27) 7. The Role of Elected Members in relation to Licensing Committee hearings 5(34) Part 6 Members' Allowances Scheme Members' Allowances Scheme 6(1) 1 For the purposes of relevant Standing Order Regulation – our “Standing Orders” Version: 10/2019 Part 1 - Contents List of other Key Council documents & availability Name Location Responsible Officer 1 Employee Code of Conduct On request at The Human Resources Grange reception Manager 2 (Staff) Disciplinary Policy & Procedure On request at The Human Resources Grange reception Manager 3 Whistle Blowing Policy On request at The Monitoring Officer Grange reception 4 The Council's Complaints Scheme On request at The Customer Services Grange reception Manager 5 Petitions Scheme and Leaflet Internet Democratic Services & on request at The Manager Grange reception 6 Public Speaking Scheme Planning Internet Planning Manager Committee & on request at The Grange reception 7 Public Question Time Leaflet Internet Democratic Services & on request at The Manager Grange reception 8 Guidance Note for Members and Internet Monitoring Officer/ Officers – Formal and Informal & on request at The Democratic Services 2 Member Bodies Grange reception Manager 9 Call-In/Referral-Up Procedure Note Internet Chief Executive/ & on request at The Democratic Services Grange reception Manager 10 Planning Committee Site Visit On request at The Planning Manager Protocol Grange reception 11 Licensing Committee Site Visit On request at The Environmental Guidance Grange reception Services Manager 12 Monitoring Officer Protocol Internet Monitoring Officer & on request at The Grange reception 13 Press & PR Protocol Internet Communications & on request at The Team/Monitoring Grange reception Officer 2 Included 28 April 2010 following Policy & Resources Committee decision 27 April 2010 Version: 10/2019 Part 1 - Contents EAST CAMBRIDGESHIRE DISTRICT COUNCIL CONSTITUTION PART 1 INTRODUCTION The Council's Constitution East Cambridgeshire District Council has a constitution which sets out how the Council operates, how decisions are made and the procedures which are followed to ensure that these are efficient, transparent and accountable. Some of these processes are required by the law, while others are a matter for the Council to choose. The Constitution is divided into 6 Parts. The 12 Articles in Part 2 set out the basic rules governing the Council's business. These are supplemented by procedures and codes of practice. What's in the Constitution? Article 1: sets out the Council's overall purpose and its strategic objectives. Articles 2-12: explains the rights of citizens and how the key parts of the Council operate. The Council is composed of Councillors elected every four years. The overriding duty of Councillors is to the whole community, but they have a special duty to their constituents, including those who did not vote for them. When Councillors take up office, they have to agree to follow a Code of Conduct to ensure high standards in the way they undertake their duties. The Monitoring Officer will provide/arrange training and provide advice to Members on the Code of Conduct. Composition of the Council The Council is composed of 28 Councillors. 1 The current political make-up of the Council [as at March 2020 ] is: Conservative Group – 15 Liberal Democratic Group – 11 Independent Group - 2 Attached: Appendix 1 - Full list of the current Councillors Appendix 2 - Councillors by Ward Appendix 3 - Village/Towns District Ward List 1 (1) Version: 03/2020 LIST OF COUNCILLORS CHRISTINE DAVID AMBROSE SMITH AMBROSE SMITH 6 Victoria Street 6 Victoria Street Littleport CB6 1LX Littleport CB6 1LX Littleport Littleport Conservative Conservative Elected: 2007 Elected: 2011 Home: 01353 861010 Home: 01353 861010 Other: 01353 665555 Other: 01353 665555 christine.ambrose-smith@ david.ambrose-smith@ eastcambs.gov.uk eastcambs.gov.uk SUE AUSTEN ANNA BAILEY 5 Mayfield Close 40 Cambridge Road Ely Ely CB6 3AB CB7 4HL Ely West Downham Independent Conservative Elected: 2007 Elected: 2007 Home: 01353 663928 Home: 01353 663253 Other: 01353 665555 Other: 01353 665555 [email protected] [email protected] IAN BOVINGDON DAVID BROWN The Thatched Cottage 11 Bewicks Mead 52 Mereside Burwell Soham CB7 5XE CB25 0LW Soham South Burwell Conservative Conservative Elected: 2015 Elected: 2007 Home: 07500 155321 Home: 01638 743283 Other: 01353 665555 Other: 01353 665555 [email protected] [email protected] CHARLOTTE CANE VICTORIA CHARLESWORTH 34 Swaffham Road Cross Green House Reach Cross Green, Soham CB25 0HZ CB7 5DU Bottisham Soham North Liberal Democrat Liberal Democrat Elected: 2019 Elected: 2019 Home: 01638 741064 Home: 07957 160569 Other: 07976 607512 Other: 01353 665555 [email protected] [email protected] 4 MATTHEW DOWNEY LORNA DUPRÉ 48B Waterside Inglefield 119 High Street Ely Sutton CB7 4AZ CB6 2NW Ely East Sutton Liberal Democrat Liberal Democrat Elected: 2019 Elected: 2014 Home: ---- ------ Home: 07930 337596 Other: 01353 665555 Other: 01353 665555 [email protected] lorna.dupré@eastcambs.gov.uk LAVINIA EDWARDS LIS EVERY 103 North Street 80 Barton Road Burwell Ely CB25 OBB CB7 4HZ Burwell Ely East Conservative Conservative Elected: 2007 Elected: 2013 Home: 01638 610696 Home: 01353 665815 Other: 01353 665555 Other: 01353 665555 [email protected] [email protected] SIMON HARRIES JULIA HUFFER 33 Wensum Way 38 Market Street Ely Fordham CB6 2WY CB7 5LQ Ely North Fordham and Isleham Liberal Democrat Conservative Elected: 2019 Elected: 2015 Home: --- ------ Home: - Other: 01353 665555 Other: 01353 665555 [email protected] [email protected] BILL HUNT MARK INSKIP Sylvan Villa Tentrees 28, The America 32 Cambridge Road Sutton Ely CB7 4HL CB6 2NY Stretham Sutton Conservative Liberal Democrat Elected: 2007 Elected: 2019 Home: 01353 663732 Home: 07764 566319 Other: 01353 665555 Other: 01353 665555 [email protected] [email protected] 5 ALEC JONES DAN SCHUMANN 65 Kingfisher Drive 2 Walton Close Soham Soham CB7 5GP CB7 5ZS Soham North Soham South Liberal Democrat Conservative Elected: 2019 Elected: 2015 Home: 01353 723893 Home: - Other: 0777 3000040 Other: 01353 665555 [email protected] [email protected] JOSHUA SCHUMANN ALAN SHARP 15 Teal Avenue 11 High Street Soham Stretchworth CB7 5UX CB8 9TH Fordham and Isleham Woodditton Conservative Conservative Elected: 2011 Elected: 2016 Home: 07841524007 Home: 01638 507485 Other: 01353 665555 Other: 07794292941 [email protected] [email protected] AMY STARKEY LISA STUBBS 5 The Paddocks 15 Cowslip Drive Cheveley Little Thetford CB8 9EU CB6 3JD Woodditton Stretham Conservative Conservative Elected: 2019 Elected: 2015 Home: ---- ------ Home: 07930 506822 Other: 07901716233 Other: 01353 665555 [email protected] [email protected] JOHN TRAPP PAOLA TRIMARCO Swann House 104 30 St Johns Road Commercial End, Swaff- Ely ham Bulbeck, CB25 0NE CB6 3BB Bottisham Ely West Liberal Democrat Independent Elected: 2019 Elected: 2019 Home: ----- ------ Home: ---- ------ Other: 01353 665555 Other: 01353 665555 [email protected] [email protected] 6 JO WEBBER ALISON WHELAN 87 Victoria Street 119 Kings Avenue Littleport Ely CB6 1NA CB7 4QW Littleport East Ely North Conservative Liberal Democrat Elected: 2015 Elected:
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