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Annual Administrative Report 2013 For official use only O & M No. 71 ANNUAL ADMINISTRATIVE REPORT 2013 LOK SABHA SECRETARIAT NEW DELHI August, 2014 2 P R E F A C E This Report deals with the various items of work executed by the Lok Sabha Secretariat during the Calendar year 2013. 2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the discharge of several duties as the Presiding Officer of the Lok Sabha. It includes rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their Parliamentary duties in general and providing secretarial assistance to the House and various Standing and other Parliamentary Committees in particular. 3. The Lok Sabha Secretariat has been segmented into various Services and further into Branches/Sections for the efficient and smooth discharge of duties. The work done by each Branch/Section has been set out in the report Service-wise along with a Statement showing the personnel strength as on 31.12.2013. 4. An Organisational Chart of Lok Sabha Secretariat as on 31.12.2013 has been prepared and is incorporated at the beginning of the Report. New Delhi; P. K. GROVER August, 2014 Secretary- General 3 C O N T E N T S PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE Pag es A HOUSE RELATED BRANCHES 1. Legislative Branch-I 8 2. Legislative Branch-II 12 (Including Committee on Private Members' Bills & Resolutions) 3. Parliamentary Notice Office 15 4. Members‘ Stenos Pool 17 5. Privileges & Ethics Branch 18 (Including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs) 6. Question Branch 22 7. Table Office 26 (Including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House) B COMMITTEE BRANCHES (a) Financial Committee Branches 1. Estimates Committee Branch 36 2. Public Accounts Committee Branch 37 3. Public Undertakings Committee Branch 38 4. Railway Convention Committee Branch 40 (b) Departmentally Related Standing Committee Branches 41 1. Agriculture Committee Branch 43 2. Chemicals and Fertilizers Committee Branch 44 3. Coal and Steel Committee Branch 45 4. Defence Committee Branch 46 5. Energy Committee Branch 47 6. External Affairs Committee Branch 48 7. Finance Committee Branch 49 4 8. Food, Consumer affairs & Public Distribution 50 Committee Branch 9. Information Technology Committee Branch 51 10. Labour Committee Branch 52 11. Petroleum and Natural Gas Committee Branch 53 12. Railways Committee Branch 54 13. Rural Development Committee Branch 55 14. Social Justice and Empowerment Committee Branch 56 15. Urban Development Committee Branch 57 16. Water Resources Committee Branch 58 (c) Other Committee Branches (including Ad-hoc Committees) 1. Committee Branch-I 59 (Including Rules Committee and General Purposes Committee) 2. Committee Branch-II 63 (Committee on Papers Laid on the Table, Joint Committee on Offices of Profit, and Select/Joint Committee on Bills) 3. Committee on Government Assurances 66 4. Subordinate Legislation Committee Branch 67 5. Empowerment of Women Committee Branch 68 6. Joint Committee on Security in Parliament House 69 Complex 7. Joint Parliamentary Committee (TLS) Cell 70 8. MPLADS Committee Branch 72 9. Petitions Committee Branch 73 10. Scheduled Castes and Tribes Committee Branch 75 11. Committee on Welfare of Other Backwards Classes 76 (OBC) 12. Complaints Committee Cell 77 13. Reservation Cell for SC/ST Employees 78 C ADMINISTRATIVE BRANCHES 5 1. Administration Branch-I 79 2. Administration Branch-II 91 3. Organisation and Methods Section 96 D SERVICE BRANCHES 1. Bills & Payment Branch 99 2. Computer (HW & SW) Management Branch 104 3. Distribution Branch 114 4. General Procurement Branch 116 5. General Stores Branch 118 6. General Works Branch 120 7. Heritage Management Branch 123 8. Integrated Finance Unit (IFU) 126 9. Members‘ Salaries and Allowances Branch 134 (Including Joint Committee on Salaries and Allowances of Members of Parliament) 10. Members‘ Services Branch 138 (Including House Committee) 11. Sales and Records Branch 143 12. Welfare Branch 145 E OTHER BRANCHES 1. Cell on Parliamentary Forums 147 2. Conference Branch 150 3. Information Cell 157 4. Joint Recruitment Cell 158 5. Pay and Accounts Office 161 (Member and Gazette Office, Non-Gazettee Employees & Audit and Cheques and Funds Branches) 6. Committee Coordination Branch 166 Personnel Strength 169 PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE A. RESEARCH AND INFORMATION 172 6 1. Research related Sections/Wings (a) Economic and Financial Affairs Wing (b) Educational and Scientific Affairs Wing (c) Journal of Parliamentary Information (JPI) Section (d) Legal and Constitutional Affairs Wing (e) Parliamentary Affairs Wing (f) Practice and procedure Unit (g) Political Affairs Wing (h) Social Affairs Wing 2. Press and Public Relations Wing 174 3. Parliamentary Museum & Archives 177 4. Bureau of Parliamentary Studies & Training 179 B. LIBRARY, REFERENCE AND DOCUMENTATION 1. Acquisition Section 183 2. Administration and Preservation Section 186 3. Audio-Visual & Telecasting Unit 187 4. Documentation Section 189 5. Members‘ Reference Service 190 6. Gazettes and Debates Section 191 7. Microfilming Unit 193 8. Parliament Library (Circulation Counter) 194 9. Press Clippings Section 197 10. Processing Section 199 11. Publications Unit 201 12. Reprography Service 202 13. Children‘s Corner 203 14. Acts and Bills Section 204 15. Reclassification Unit 205 16. Staff Library 206 17. Who‘s Who Cell 207 Personnel Strength 208 PART-III VERBATIM REPORTING SERVICE Reporters Branch 209 7 PART-IV SIMULTANEOUS INTERPRETATION SERVICE Interpreters Branch 212 PART-V EDITORIAL AND TRANSLATION SERVICE 1. Editorial Branch 215 2. Synopsis Branch 218 3. Debates (Hindi) Branch 220 4. Debates (English) Branch 222 5. Translation (Index) Branch 224 6. Translation (Committee-I) Branch 227 7. Translation (Committee-II) Branch 229 8. Translation (Committee-III) Branch 230 9. Translation (Committee-IV) Branch 232 10. Translation (Committee-V) Branch 234 11. Translation (OIH-Q) Branch 236 12. Translation (English Question) Branch 238 13. Translation (Parliamentary Papers) Branch 240 14. Translation (Publications) Branch 242 15. Raj Bhasha Prabhag 245 Hindi Information Unit 250 Personnel Strength 252 PART-VI PRINTING AND PUBLICATIONS SERVICE 1. Printing Section 253 2. Rotaprint Section 255 3. Proof Reading Section 258 4. Bindery Section 259 Personnel strength 260 PART-VII LOK SABHA TELEVISION UNIT 261 PART-VIII PARLIAMENT SECURITY SERVICE 265 8 PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE A. HOUSE RELATED BRANCHES 1.1 The House related Branches are concerned with the day-to-day business of the Lok Sabha i.e. Questions, Bills, Resolutions, Motions, Budget, Cut Motions and Amendments, etc., and also with various Legislative Committees. Presently, the following Branches deal with the work related to the House: - (i) Legislative Branch-I (ii) Legislative Branch-II (iii) Parliamentary Notice Office (iv) Members‘ Stenos Pool (v) Privileges and Ethics Branch (vi) Question Branch (vii) Table Office 1. LEGISLATIVE BRANCH-I (1) FUNCTIONS 1.2 The Legislative Branch-I deals with – Bills-Government Bills/Ordinances, Resolutions- Government Resolutions & Statutory Resolutions, Motions- Government Motions, No-Day- Yet-Named Motions, Motions for Suspension of Rules, Amendments to Motion of Thanks on the President‘s Address, Short Duration Discussions, Messages from Rajya Sabha (receipt & transmission), Budgets-General, Railways, States/Union Territories. (2) WORK DONE DURING THE YEAR 2013 1.3 Break-up of the work done in the Branch during the year was as under:- BILLS Government Bills introduced 31 Government Bills, as passed by Rajya Sabha, laid on the 8 Table of Lok Sabha Government Bills passed 28 Bills referred to Standing Committees 30 Bills-report of Standing Committees presented/laid 34 RESOLUTIONS Resolution placed before the House by the Chair 3 Government Resolutions-notices received 19 Government Resolutions-admitted 19 Government Resolutions-adopted 1 Government Resolutions-negatived Nil 9 Government Resolutions-withdrawn Nil Statutory Resolutions-notices received 27 Statutory Resolutions-admitted 13 Statutory Resolutions adopted/negatived/withdrawn 5 ORDINANCES PROMULGATED BY THE PRESIDENT 11 MESSAGES RELATING TO BILLS, MOTIONS: Received from RS 29 Transmitted to RS 43 MOTION GOVERNMENT MOTIONS No. of notices received: - Nil No. of motions admitted: - Nil No. of motions discussed: - Nil No. of motions remained part-discussed: - Nil NO-DAY-YET-NAMED MOTIONS No. of notices received: - 2141 No. of motions admitted: - 76 No. of motions moved: - Nil No. of motions adopted - Nil No. of motions withdrawn: - Nil No. of motions negatived: - Nil No. of motions which remained part-discussed: - Nil SHORT DURATION DISCUSSION UNDER RULE 193 ON MATTERS OF URGENT PUBLIC IMPORTANCE No. of notices received: - 674 No. of discussions admitted: - 4 No. of discussions held: - 3 No. of discussions completed: - 3 No. of discussions remained part-discussed: - 1 No. of discussions admitted but not discussed: - Nil MOTIONS FOR SUSPENSION OF RULES No. of Motions moved: - 18 No. of Motions adopted: - 18 MOTION OF THANKS ON PRESIDENT’S ADDRESS No. of amendments tabled: 2503 No. of amendments moved and negatived: 114 RAILWAY BUDGET* No. of Cut Motions to the Demands for Grants 1266 tabled: No. of Cut Motions admitted: 1030 10 No. of Cut Motions
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