Annual Administrative Report 2013

For official use only O & M No. 71

ANNUAL ADMINISTRATIVE REPORT 2013

LOK SABHA SECRETARIAT NEW DELHI August, 2014

P R E F A C E

This Report deals with the various items of work executed by the Lok Sabha Secretariat during the Calendar year 2013.

2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the discharge of several duties as the Presiding Officer of the Lok Sabha. It includes rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their Parliamentary duties in general and providing secretarial assistance to the House and various Standing and other Parliamentary Committees in particular.

3. The Lok Sabha Secretariat has been segmented into various Services and further into Branches/Sections for the efficient and smooth discharge of duties. The work done by each Branch/Section has been set out in the report Service-wise along with a Statement showing the personnel strength as on 31.12.2013.

4. An Organisational Chart of Lok Sabha Secretariat as on 31.12.2013 has been prepared and is incorporated at the beginning of the Report.

New Delhi; P. K. GROVER August, 2014 Secretary- General

C O N T E N T S

PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

Pag es A HOUSE RELATED BRANCHES

1. Legislative Branch-I 8

2. Legislative Branch-II 12 (Including Committee on Private Members' Bills & Resolutions)

3. Parliamentary Notice Office 15

4. Members‘ Stenos Pool 17

5. Privileges & Ethics Branch 18 (Including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs)

6. Question Branch 22

7. Table Office 26 (Including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House)

B COMMITTEE BRANCHES

(a) Financial Committee Branches

1. Estimates Committee Branch 36

2. Public Accounts Committee Branch 37

3. Public Undertakings Committee Branch 38

4. Railway Convention Committee Branch 40

(b) Departmentally Related Standing Committee Branches 41

1. Agriculture Committee Branch 43

2. Chemicals and Fertilizers Committee Branch 44

3. Coal and Steel Committee Branch 45

4. Defence Committee Branch 46

5. Energy Committee Branch 47

6. External Affairs Committee Branch 48

7. Finance Committee Branch 49 4

8. Food, Consumer affairs & Public Distribution 50 Committee Branch

9. Information Technology Committee Branch 51

10. Labour Committee Branch 52

11. Petroleum and Natural Gas Committee Branch 53

12. Railways Committee Branch 54

13. Rural Development Committee Branch 55

14. Social Justice and Empowerment Committee Branch 56

15. Urban Development Committee Branch 57

16. Water Resources Committee Branch 58

1. Committee Branch-I 59 (Including Rules Committee and General Purposes Committee)

2. Committee Branch-II 63 (Committee on Papers Laid on the Table, Joint Committee on Offices of Profit, and Select/Joint Committee on Bills)

3. Committee on Government Assurances 66

4. Subordinate Legislation Committee Branch 67

5. Empowerment of Women Committee Branch 68

6. Joint Committee on Security in Parliament House 69 Complex

7. Joint Parliamentary Committee (TLS) Cell 70

8. MPLADS Committee Branch 72

9. Petitions Committee Branch 73

10. Scheduled Castes and Tribes Committee Branch 75

11. Committee on Welfare of Other Backwards Classes 76 (OBC)

12. Complaints Committee Cell 77

13. Reservation Cell for SC/ST Employees 78

C ADMINISTRATIVE BRANCHES

1. Administration Branch-I 79

2. Administration Branch-II 91

3. Organisation and Methods Section 96

D SERVICE BRANCHES

1. Bills & Payment Branch 99

2. Computer (HW & SW) Management Branch 104

3. Distribution Branch 114

4. General Procurement Branch 116

5. General Stores Branch 118

6. General Works Branch 120

7. Heritage Management Branch 123

8. Integrated Finance Unit (IFU) 126

9. Members‘ Salaries and Allowances Branch 134 (Including Joint Committee on Salaries and Allowances of Members of Parliament)

10. Members‘ Services Branch 138 (Including House Committee)

11. Sales and Records Branch 143

12. Welfare Branch 145

E OTHER BRANCHES

1. Cell on Parliamentary Forums 147

2. Conference Branch 150

3. Information Cell 157

4. Joint Recruitment Cell 158

5. Pay and Accounts Office 161 (Member and Gazette Office, Non-Gazettee Employees & Audit and Cheques and Funds Branches)

6. Committee Coordination Branch 166

Personnel Strength 169

PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

A. RESEARCH AND INFORMATION 172

1. Research related Sections/Wings (a) Economic and Financial Affairs Wing (b) Educational and Scientific Affairs Wing (c) Journal of Parliamentary Information (JPI) Section (d) Legal and Constitutional Affairs Wing (e) Parliamentary Affairs Wing (f) Practice and procedure Unit (g) Political Affairs Wing (h) Social Affairs Wing

2. Press and Public Relations Wing 174

3. Parliamentary Museum & Archives 177

4. Bureau of Parliamentary Studies & Training 179

B. LIBRARY, REFERENCE AND DOCUMENTATION

1. Acquisition Section 183

2. Administration and Preservation Section 186

3. Audio-Visual & Telecasting Unit 187

4. Documentation Section 189

5. Members‘ Reference Service 190

6. Gazettes and Debates Section 191

7. Microfilming Unit 193

8. Parliament Library (Circulation Counter) 194

9. Press Clippings Section 197

10. Processing Section 199

11. Publications Unit 201

12. Reprography Service 202

13. Children‘s Corner 203

14. Acts and Bills Section 204

15. Reclassification Unit 205

16. Staff Library 206

17. Who‘s Who Cell 207

Personnel Strength 208

PART-III VERBATIM REPORTING SERVICE

Reporters Branch 209

PART-IV SIMULTANEOUS INTERPRETATION SERVICE

Interpreters Branch 212

PART-V EDITORIAL AND TRANSLATION SERVICE

1. Editorial Branch 215

2. Synopsis Branch 218

3. Debates (Hindi) Branch 220

4. Debates (English) Branch 222

5. Translation (Index) Branch 224

6. Translation (Committee-I) Branch 227

7. Translation (Committee-II) Branch 229

8. Translation (Committee-III) Branch 230

9. Translation (Committee-IV) Branch 232

10. Translation (Committee-V) Branch 234

11. Translation (OIH-Q) Branch 236

12. Translation (English Question) Branch 238

13. Translation (Parliamentary Papers) Branch 240

14. Translation (Publications) Branch 242

15. Raj Bhasha Prabhag 245

Hindi Information Unit 250

Personnel Strength 252

PART-VI PRINTING AND PUBLICATIONS SERVICE

1. Printing Section 253

2. Rotaprint Section 255

3. Proof Reading Section 258

4. Bindery Section 259

Personnel strength 260

PART-VII LOK SABHA TELEVISION UNIT 261

PART-VIII PARLIAMENT SECURITY SERVICE 265

PART-I

LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

A. HOUSE RELATED BRANCHES

1.1 The House related Branches are concerned with the day-to-day business of the Lok Sabha i.e. Questions, Bills, Resolutions, Motions, Budget, Cut Motions and Amendments, etc., and also with various Legislative Committees. Presently, the following Branches deal with the work related to the House: -

(i) Legislative Branch-I (ii) Legislative Branch-II (iii) Parliamentary Notice Office (iv) Members‘ Stenos Pool (v) Privileges and Ethics Branch (vi) Question Branch (vii) Table Office

1. LEGISLATIVE BRANCH-I

(1) FUNCTIONS 1.2 The Legislative Branch-I deals with – Bills-Government Bills/Ordinances, Resolutions- Government Resolutions & Statutory Resolutions, Motions- Government Motions, No-Day- Yet-Named Motions, Motions for Suspension of Rules, Amendments to Motion of Thanks on the President‘s Address, Short Duration Discussions, Messages from Rajya Sabha (receipt & transmission), Budgets-General, Railways, States/Union Territories.

(2) WORK DONE DURING THE YEAR 2013

1.3 Break-up of the work done in the Branch during the year was as under:-

BILLS Government Bills introduced 31 Government Bills, as passed by Rajya Sabha, laid on the 8 Table of Lok Sabha Government Bills passed 28 Bills referred to Standing Committees 30 Bills-report of Standing Committees presented/laid 34

RESOLUTIONS

Resolution placed before the House by the Chair 3 Government Resolutions-notices received 19 Government Resolutions-admitted 19 Government Resolutions-adopted 1 Government Resolutions-negatived Nil 9

Government Resolutions-withdrawn Nil Statutory Resolutions-notices received 27 Statutory Resolutions-admitted 13 Statutory Resolutions adopted/negatived/withdrawn 5

ORDINANCES PROMULGATED BY THE PRESIDENT 11

MESSAGES RELATING TO BILLS, MOTIONS:

Received from RS 29 Transmitted to RS 43

MOTION GOVERNMENT MOTIONS No. of notices received: - Nil No. of motions admitted: - Nil No. of motions discussed: - Nil No. of motions remained part-discussed: - Nil

NO-DAY-YET-NAMED MOTIONS No. of notices received: - 2141 No. of motions admitted: - 76 No. of motions moved: - Nil No. of motions adopted - Nil No. of motions withdrawn: - Nil No. of motions negatived: - Nil No. of motions which remained part-discussed: - Nil

SHORT DURATION DISCUSSION UNDER RULE 193 ON MATTERS OF URGENT PUBLIC IMPORTANCE

No. of notices received: - 674 No. of discussions admitted: - 4 No. of discussions held: - 3 No. of discussions completed: - 3 No. of discussions remained part-discussed: - 1 No. of discussions admitted but not discussed: - Nil

MOTIONS FOR SUSPENSION OF RULES No. of Motions moved: - 18 No. of Motions adopted: - 18

MOTION OF THANKS ON PRESIDENT’S ADDRESS No. of amendments tabled: 2503 No. of amendments moved and negatived: 114

RAILWAY BUDGET* No. of Cut Motions to the Demands for Grants 1266 tabled: No. of Cut Motions admitted: 1030 10

No. of Cut Motions treated as moved: 1030

No. of Cut Motions adopted: Nil *Passed without discussion. GENERAL BUDGET (i) No. of Cut Motions on the Demands for Grants 1270 tabled: (ii) No. of Cut Motions admitted: 922 (iii) No. of Cut Motions treated as moved: 922 (iv) No. of Cut Motion adopted: Nil (v) No. of Budget Sets distributed from the Booths 293 on 28.2.2013 after the presentation of General (English) Budget: 131 (Hindi)

AMENDMENTS TO GOVERNMENT BILLS No. of Amendments tabled: 2182 No. of Amendments moved: 675 No. of Amendments adopted: 370 No. of Amendments negatived: 304 No. of Amendments withdrawn: Nil

APPLICATIONS UNDER THE RIGHT TO INFORMATION ACT, 2005

No. of applications received: 117 No. of appeals received: 3

1. Examined Supplementary Demands for Grants in respect of General/Railways Budgets for the years 2012-13 and 2013-14.Excess Demands for Grants in respect of General and Railway Budgets for the year 2010-11 were also examined.

2. Examined Demands for Grants (Jharkhand) for 2012-2013.

3. Examined all notices of cut motions, got them printed and circulated lists of admitted cut motions.

4. Prepared: Announcements for moving motions and Guillotine formula

(i) Formulate for disposing of amendments to the Motion of Thanks on the President‘s Address for use by the Speaker and Officers at the Table. (ii) List of amendments to the Motion of Thanks for use by the Speaker and Officers at the Table.

(iii) Formulae for disposing of cut motions for use by the Speaker and officers at the Table. (iv) Marked lists of cut motions, moved by the members, for use by the Speaker and Officers at the Table and for display on the Notices Boards.

5. Prepare/scrutinized/got printed/distributed all Bills. 11

6. Examined all Bills introduced in Lok Sabha/Rajya Sabha.

7. Compiled statements showing weekly progress of Bills during sessions and got published in Bulletin-Part II;

8. Prepared statements regarding Government Bills for inclusion in the Resume of Work done by Lok Sabha; 9. Prepared statements regarding Bills passed by the Houses and assented to by the President during the session;

10. Compiled requisite material for inclusion in Secretary-General‘s D.O. letter to State Legislatures, Journal of Parliamentary Information;

11. Prepared briefs for Leaders‘ Meetings held during sessions;

12. Prepared briefs for Business Advisory Committee Meetings;

13. Updation of Chapters of Kaul and Shakdher relating to the Branch.

14. Processed letters/representations received from general public addressed to Hon‘ble Speaker/Secretary-General relating to this Branch. 15. Compiled and provided information relating to this Branch under the Right to Information Act, 2005. 16. Prepared statements regarding receipt and distribution of copies of Annual Reports/Outcome Budgets relating to the Ministries/ Departments of Government of India. 17. Updating of Bills and entering information relating to Bills on the Parliament Homepage.

18. Table duty by Officers of the Branch.

19. Division duty by Officers/Sr. Assistants/Assistants.

2. LEGISLATIVE BRANCH-II [Including Committee on Private Members‘ Bills and Resolutions]

(1) FUNCTIONS

1.4 Examination, Scrutiny and Editing of Private Members‘ Bills and Resolutions and providing secretarial assistance to the Committee on Private Members‘ Bills and Resolutions.

(2) FUNCTIONS OF COMMITTEE ON PRIVATE MEMBERS’ BILLS AND RESOLUTIONS

1.5 To allot time to Private Members‘ Bills and Resolutions, to examine Private Members‘ Bills seeking to amend the Constitution before their introduction in Lok Sabha, to examine such Private Members‘ Bills where the legislative competence of the House is challenged and also to categorise Private Members‘ Bills according to their nature, urgency and importance into categories `A‘ and `B‘ after they have been introduced in Lok Sabha.

(3) WORK DONE DURING THE YEAR 2013

1.6 Break-up of the work done in the Branch during the year was as under:-

Private Members‘ Bills pending at the beginning of the year - 297

No. of Bills introduced (copies of these Bills were got published - 36 in the Gazette of India, Extraordinary Part II, Section 2 & supplied to RSS, Ministries concerned)

No. of Bills discussed and disposed of. (Statement-I) - 2 No. of Bills removed from the Register of pending Bills (Statement-III) - 7

No. of Bills withdrawn without discussion - NIL

No. of Ballots in respect of pending Bills and publication of - 4 results thereof in Bulletin- Part II

No. of Lists of Business prepared, printed and circulated in - 8 respect of Private Members‘ Bills

No. of amendments to Bills examined and circulated - NIL Compilation of statement showing progress of Bills - Every week (issued by LB-I)

Preparation of paragraphs re.

(i) Statement of Private Members‘ Bills pending in LS; - 2

(ii) Statement of pending notices of motions for leave to -2 (At the end of introduce Private Members‘ Bills and publication of every session) the same in Bulletin-Part II

(iii) No. of Notices of Resolutions admitted - 17

(iv) No. of Resolutions discussed/disposed of in the House. -2 (Including one (Statement- part-discussed)

(v) No. of Ballots of names of members - 7 who had given notices for moving resolutions

(vi) No. of Lists of Business prepared, printed and circulated -4 (Excluding Lists in respect of Resolutions of Business which were prepared but not circulated)

Committee on Private Members’ Bills and Resolutions

Constitution of the Committee CPMBR (2012-13) - 31.12.2012 (15th LS) CPMBR (2013-14) - 31.12.2013 (15th LS)

(i) Sittings held - 8

(ii) Reports presented to the House - 8

Miscellaneous

Preparation of minutes and laying them on the Table of the -7 (Minutes of the

House (both English and Hindi versions) 37th sitting not yet laid on the table of House)

Work done in Hindi

Private Members’ Bills:

(i) Number of Bills printed and circulated in Hindi - 36

(ii) Number of Lists of Business circulated - 8

Private Members’ Resolutions :

(i) Number of Lists of Business circulated - 4

(ii) Number of amendments circulated

Committee on Private Members’ Bills and Resolutions:

(i) Number of Notices and Agenda issued - 8

(ii) Number of Reports circulated - 8

(iii) Number of sittings of which minutes were laid on the- 7 Table of the House.

Applications under the Right to Information Act, 2005

(i) No. of applications received - 33

(ii) No. of appeals received - 01

Annexure-I

As on 31.12.2013

1.7 Statement of work done by the Committee Branch (es) during the year 2013

Name of the Committee Branch :- Committee on Private Member’s Bills and Resolutions

Number of No. of No. of study No. of reports presented by the Rema sittings of questions tours Committee rks the prepared by the undertaken Original Action Committee Committee by the Taken held Committee 8 (eight) Nil

Oral Study Local Other Sub. DFG Bills Sub. DF eviden Tours G ce 8 (eight) NA NA NA NA NA NA NA NA NA NA

3. PARLIAMENTARY NOTICE OFFICE

(1) FUNCTIONS

1.8 Receipt of Notices in connection with the business of Lok Sabha and other communications from Members on allied matters, issue of Member‘s Photo Identity Cards, Spouse Identity Card-cum-Railway Passes, Ex-Member Identity Cards-cum-Railway Passes, Ex-Member Spouse Identity Cards and supply of forms etc., replies of Starred and Unstarred Questions to members are the main functions of the Parliamentary Notice Office.

(2) WORK DONE DURING THE YEAR, 2013

1.9 Break-up of the work done in the Notice Office during the year was as under:-

Receipt of important Notices:-

Adjournment motion 216 Calling Attention 262 Matters under Rule 377 1729 No-Confidence Motion 17 Matters of Urgent Public Importance 3450 Suspension of Question Hour 183 Questions – Starred and Unstarred (52523 + 32843) 85366 Half-an-Hour Discussions 11 Short Notice Questions 27 Ballot for Resolution 126 Text of Private Member Resolutions 17 Private Members Bills 137 Privilege 45 Motions under Rule 184 2141 Short Duration Discussions under Rule193 674 Amendments to Motion of Thanks on President‘s Address 1586 Cut motion on General Budget (Tabled) 1400 Cut motion on (Railway Budget) [Tabled] 1030 Statutory Resolution 28 Amendments to Govt. Bill 67 Government Resolution 07

Receipt about Committees:-

Committees Nominations /Withdrawals 127

(The notices were sent to the concerned Branches for necessary action besides attending to enquiries from Members)

Issue of Identity cards/passes/lockers etc.

Lockers to Members - 01

Photo Identity Cards to Ex-MPs - 44

Photo Identity Cards to Spouse of Ex-MPs - 12

New Series Member‘s Identity cards - 21

New Series Identity Card-cum- Railway - 19

Pass for Member‘s Spouse

Member‘s Identity Cards - 8 MPs (Duplicate)9 Spouse

Railway Journey Forms for Members/ - Nil Spouses/Attendants of Members

Steamer Journey Form

Supply of replies of Starred and - 1,100 + 12,633 = 13,733

Unstarred Questions to Members

Typing work - 3880 pages

Annexure –II - Nil

Other items of work:

(i) Seating arrangements in Lobbies/Galleries of Central Hall during the President‘s Address to Members of both the Houses of Parliament. Seating arrangements were also made in the Central Hall for the President‘s Address for the Delegation from Vietnam led by H.E. Mrs. Nguyen Thi Kim Ngan, Secretary of the Party Central Committee & Vice Chairman of the National Assembly of the Socialist Republic of Vietnam.

(ii) Issue/delivery of Invitation Cards alongwith Car Park labels to Members of Lok Sabha for special occasions/ceremonies (Independence Day & Republic day).

(iii) Issue of Paras in Bulletin Part-II before the commencement of each session.

(iv) Issue of Paras in Bulletin Part-II informing Members of Lok Sabha on important matters.

(v) Group Photograph of Members of Parliament of previous/current Lok Sabhas (Supply of photographs to MP‘s/Ex-MP‘s against cash payment).

(vi) Maintenance of Notice Boards placed in the outer Lobby of Lok Sabha.

(vii) Printing of various forms/cards. 17

4. MEMBERS’ STENOS POOL

(1) FUNCTIONS

1.10 Stenographers' Pool renders stenographic and typing assistance (both in English and Hindi) to Hon‘ble Members of Lok Sabha.

(2) WORK DONE DURING THE YEAR 2013

1.11 The stenographic/typing work done by the Pool during, 2013 was as follows:-

English (in pages) 23430

Hindi 25585

5. PRIVILEGES AND ETHICS BRANCH (Including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs)

(1) FUNCTIONS

1.12 The Privileges and Ethics Branch attends to the following items of work: -

(a) House related work

(i) Examination of notices of questions of privilege.

(ii) Publication of intimation in Bulletin Part II regarding arrest/ release/detention of MPs, besides other consequential actions.

(iii) Processing of requests from members for provision of security to them.

(iv) Complaints regarding misbehaviour with MPs.

(b) Committee of Privileges

All work relating to Committee of Privileges. (c) Preparation of summaries for the annual issue of Privileges Digest regarding-

(i) Privilege matters in Lok Sabha and Rajya Sabha.

(ii) Privilege matters in State Legislatures.

(iii) Privilege matters in Foreign Parliaments.

(iv) Matters/articles of interest.

(d) Committee on Ethics/ethics related work:

(i) All the work relating to Committee on Ethics.

(ii) Examination of complaints of unethical conduct of members.

(iii) Work pertaining to formalizing the procedure for making ethics complaints, declaration of interests, financial disclosures by members and other related groundwork.

(e) Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officials with Members of Lok Sabha.

Examination of complaints made by members regarding violation of protocol norms by Government Officials vis-à-vis MPs.

(f) Information under the Members of Lok Sabha (Declaration of Assets and Liabilities) Rules, 2004

Collection of information regarding members‘ assets and liabilities under above Rules and posting the same in the Register of Declaration of assets and liabilities as submitted by members. (g) Information under RTI Act, 2005 Furnishing of information to various private individuals/parties, pertaining to Privileges & Ethics Branch sought for under through the Right to Information Cell. (h) House duty The officers of the Branch have to perform duties at the Table besides attending to duties at the time of Division during session periods. (i) Other related matters

(i) Examination of requests made by MPs under detention to attend Session of the House.

(ii) Preparation of brief notes/furnishing of material for Presiding Officers‘ Conference, Secretary-General‘s DO to State Legislatures, Conference Branch/BPST Points, material for JPI (LARRDIS) on privileges and ethics related matters.

(iii) Processing of references from State Legislatures and Foreign Parliaments.

(iv) Private Individuals Complaints

(2) WORK DONE DURING THE YEAR 2013 1.13 The break-up of the work done in the Branch during the year was as under:- (a) (i) Notices of question of privilege 45

(ii) Requests for provisions of security to members 11

(iii) Miscellaneous complaints from the members 19

(iv) Communications from authorities concerned relating to 57 arrest/release/detention of members –Processing thereof and publishing of information in Bulletin Part II (v) Petitions/Complaints from private Individuals : 52

(b) Miscellaneous work

(i) Briefs on points for reference and use during training and 4 orientation programmers organized by BPST (ii) Notes on points for Presiding Officers‘ Conference/Secretaries‘ Nil Conferences (iii) Communications & References from State Legislatures and foreign 4 Parliaments (iv) Compilation of material for SG‘s DO letter 3 20

(v) Compilation of material for JPI 3 (vi) Material for brief summary/resume pertaining to Privileges & Ethics 3 Branch (vii) References from Branches regarding privileges matters 8 (viii) Cases related to RTI Act, 2005 dealt by the Branch 137 (ix) Preparation of summaries for Privileges Digest-2013 15 (x) Compilation of manuscript on Privileges Digest-2013,printing copies * thereof and circulation – *Sent to Printing Branch for Proof (xi) Cases relating to misbehavior with MPs, Violation of Protocol 33 norms by Govt. Officials vis-a-vis MPs

Matters under consideration of the Committee - 13

(d) Committee of Privileges (15 LS)

(i) No. of sittings held 7 (ii) Matters under the Consideration of the Committee 13 (iii) No. of Memoranda prepared 5 (iv) No. of Reports drafted in 2013 2 (v) No. of Reports presented in 2013 2

(e) Committee on Ethics (15 LS)

The Hon‘ble Speaker constituted the Committee on Ethics on 7.10.2009 (Reconstituted by the Speaker on 16.01.2013)

(i) No. of sittings held Nil (ii) Matters under the Consideration of the Committee Nil (iii) No. of Memoranda prepared Nil (iv) No. of Reports drafted in 2013 Nil (v) No. of Reports presented in 2013 Nil

(f) Ethics Related Work

Posting of members‘ assets and liabilities details in assets and Liabilities Register

(g) Committee on Protocol Violation and Contemptuous Behaviour of Government Officers with Members of Lok Sabha.

1.14 The Hon‘ble Speaker constituted the Committee on Protocol Violation and Contemptuous Behaviour of Government Officers with Members of Lok Sabha on 02.08.2012. 21

(i) No. of sittings held 9 (ii) Matters under the Consideration of the Committee 2 (iii) No. of Memoranda prepared 2 (iv) No. of Reports drafted in 2013 Nil (v) No of Reports presented in 2013 Nil

(h) STATUS OF COMPUTERISATION At present 9 Personal Computers, 8 Printers, one scanner and one photocopier have been provided to the Branch.

6. QUESTION BRANCH

(1) FUNCTIONS

1.15 To scrutinize notices of questions with a view to ensuring that each notice prima-facie conforms to the formal requirements as laid down in the Rules of Procedure and Conduct of Business in Lok Sabha, Directions by the Speaker, past precedents, rulings/observations from the Chair and the conventions.

(2) WORK DONE DURING THE YEAR 2013

1.16 Break-up of the work done in the Branch during the year was as under:-

Part ‘1’

(a) Allotment of days to various Groups for answering questions by Ministers in rotational order;

(b) Inviting the attention of Members to the paragraph No.10(2) (xii) in the ―Handbook for Lok Sabha Members‖ regarding notices of questions written in illegible hand liable to be retuned to the Members.

(d) Notice period under Rule 33 of Rules of Procedure and Conduct of Business in Lok Sabha and number of questions under Direction 10B of the Directions by the Speaker, Lok Sabha;

(e) Receipt and holding of ballots for notices of starred and unstarred questions;

(f) Inadmissibility of questions seeking information up to block or districts level about implementation of Centrally Sponsored Programmes/ Schemes;

(g) Supply of copy of relevant press-clippings alongwith questions based on newspaper reports;

(h) Inadmissibility of questions under Direction 10A (ii) and 10A (vi) of the Directions by the Speaker, Lok Sabha;

(i) Inadmissibility of questions of excessive length under Rule 41(2) (vii) of Rules of Procedure and Conduct of Business in Lok Sabha;

(j) Treatment of notices of questions which go in excess of 230;

(k) Questions not-asked/questions of absent Members under Rule 48 (3) of the Rules of Procedure and Conduct of Business in Lok Sabha;

(l) Ballot results of notices of questions on Lok Sabha Website; and

(m) Publishing of status of notices of questions on Lok Sabha Website. 23

2. A Chart showing the programme regarding printing and circulation of lists of Questions was circulated for internal use of all the Groups of the Question Branch.

3. After issue of Summons, paragraphs regarding Short Notice Questions and Half-an- Hour Discussions were issued in Bulletin Part-II before the commencement of each Session.

4. OM to all Ministries/Departments of Government of India regarding procedure for dealing with questions was issued before commencement of each Session.

5. Members were informed through para in Bulletin Part-II regarding availability of answers of questions in PNO/Outer Lobby for their use during Session period.

6. A chart showing dates of holding of ballots for Half-an-Hour Discussion was circulated for internal use of all the Groups of the Question Branch.

7. A chart showing grouping of Ministries, dates of sittings, dates of ballots and last dates of receipt of notices of questions was made and a paragraph was included in Bulletin Part-II in this regard for circulation to members.

8. Folders for rounding of Starred and Unstarred Questions were prepared.

9. Ministry-wise Index to questions was prepared and printed at the end of the Starred and Unstarred Lists.

10. The lists of questions for Oral as well as Written answers for each sitting were got printed and circulated to Members and Ministries.

11. Materials on important procedural and other development in Lok Sabha for Secretary General‘s D.O. Letter issued to Secretaries of States Legislatures and others were sent to LARRDIS.

12. Corrigenda for oral as well as written questions lists were prepared and issued whenever required.

13. Information regarding status of Notices of Questions was made available to the Members on the Lok Sabha website with field name `Status of Notices of Questions‘ under question on the homepage during 15th Session of 15th Lok Sabha.

14. Questions which were ambiguous in nature and did not convey clear meaning or did not fall clearly within the jurisdiction of any particular Ministry were referred either to the respective Ministries to which they were addressed or to the Cabinet Secretariat for ascertaining the nodal Ministry responsible for handling the questions under reference.

15. An electronic searchable database of participation of Members in Question Hour was created and published in the Lok Sabha Intranet with a view to providing equal opportunity to Members during Question Hour.

16. The total number of notices received and admitted/replied during the Thirteenth, Fourteenth and Fifteenth Session (first part) of Fifteenth Lok Sabha was as under:- .

(i) Notices of Starred Questions - 53076 (ii) Notices of Unstarred Questions - 33106 (iii) Notices of Short Notice Questions - 27 (iv) Notices of Half-an-Hour received - 11 (v) Questions admitted/replied as Starred - 1098 (vi) Questions admitted/replied as Unstarred - 12620 (vii) Short Notice Questions clubbed with SQ/USQ - 1 (viii) Half-an-Hour Discussions discussed in the House - 1 (ix) Number of questions to which written answers were laid on the Table of the House - 12803

(x) Abstract of Statements made by Ministers correcting replies already given by them to questions in Lok Sabha - 12

17. Member-wise indices were prepared for display on the Notice Board in the Outer Lobby of the Lok Sabha.

18. One set each of corrected lists of Starred and Unstarred Questions with corrigenda if any, pasted therewith was sent for the use of Hon‘ble Speaker, Hon‘ble Deputy Speaker, Secretary-General, Principal Secretary to H.S., Ministry of Law & Justice, PS to President, Library and PNO.

19. Daily agenda sets comprising corrected question Lists and sets of replies to Starred Questions were prepared for the use of Hon‘ble Speaker, Hon‘ble Deputy Speaker, Secretary-General, Principal Secretary to HS, Additional Secretary (PS),

20. Para relating to orally answered Questions and replies which were laid on the Table of the House was prepared on daily basis and sent to Table Office for inclusion in Bulletin Part– I.

21. During Session, every day 85 sets of replies to questions were sent to PNO/Lobby Officer for the use of Leaders of Groups in the Lok Sabha.

22. 10 complete sets of each answer to starred and unstarred questions were supplied to PNO.

23. Statement of the Supplementaries asked by the Members during Question Hour in the Lok Sabha was prepared and uploaded on the Intranet on daily basis.

24. On the last day of each session, an exhaustive statement showing number of questions/ supplementaries asked and time taken by Members of various parties was prepared.

25. On the last day of each session, a statement showing the number of questions admitted during the session was also prepared and sent to Table Office for inclusion in the Valedictory Reference made by the Hon‘ble Speaker. 25

26. Statistical information relating to questions after termination of each session was compiled and circulated to all officers and groups of Question Branch for their use

27. Material for 13th, 14th and 15th session (Part –I) of 15th Lok Sabha was complied and sent to Table Office, Table Office (Paper Laid Unit), LB-I, PPR, Library and JPI Section.

28. 12 write-ups on various issues pertaining to different Ministries/Departments were prepared.

29. Annual Administrative Report for the year 2012 was prepared and sent to O & M Section.

30. 20 letters/requests were received from Members regarding various queries in respect of questions tabled by them and resolved to their satisfaction.

31. On 8 specific requests, Members were informed of the status of the notices of questions.

32. 163 applications including appeals were received under RTI Act, 2005 and information sought therein was supplied to the Information Cell.

33. Nine (9) entries received for inclusions in Precedents Register were compiled Head- wise and resographed.

34. Debates pertaining to 13th, 14th and 15th session (Part –I) of Fifteenth Lok Sabha were examined with a view to culling out observations/decisions from the Chair.

7. TABLE OFFICE (Incl. Business Advisory Committee and Committee on Absence of Members from the sittings of the House)

(1) FUNCTIONS

1.17 The Table Office mainly deals with the Legislative and other day-to-day business of Lok Sabha other than questions and works undertaken by LB-I/LB-II Branches. The work of the Branch includes processing of: (i) Notices of Calling Attention, Adjournment/No-Confidence Motions, matters under Rule 377, matters of urgent public importance, Submissions by Members and Statements by Ministers.

(ii) Works such as Papers Laid on the Table of the House, List of Business, Bulletin Part I and Bulletin Part-II and SRO Paras, Personal Explanation under Rule 357, Allegation under Rule 353, Notices under Direction 115 are also dealt with by the Branch.

(iii) The other items of work including Operation of AVR System/Machine, Division, allotment/re-allotment of seats etc.

(iv) Work regarding suspension of Members, cases coming under Tenth Schedule to the Constitution of India and Rules made thereunder.

(v) Maintenance of Information furnished by Members under Anti-Defection Rules.

(vi) Maintenance of consolidated Attendance Register of Members.

1.18 The Table Office also assists in conducting the sittings of the Committee on Absence of Members from the sittings of the House, meetings of Business Advisory Committee and meetings held by Speaker with Leaders of the Parties.

1.19 A new procedure with respect to laying matters under Rule 377 of Rules of Procedure and Conduct of Business in Lok Sabha has been introduced during 2009 and being followed since the Third Session of Fifteenth Lok Sabha. As per the new procedure adopted, if it is decided by the Chair that members will be permitted to lay their matters under rule 377 on the Table of the House, an announcement shall be made by the Chair that those members who have been permitted to raise matters under Rule 377 on that day may send slips at the Table within twenty minutes. Thereafter, members who have been permitted and are desirous of laying their matters may personally handover slips at the Table within twenty minutes for inclusion of their matters in the proceedings of the House. Only those matters shall be treated as laid and shall form part of the proceedings for which slips have been received at the Table within the stipulated time. Matters under rule 377 for which slips are not received at the Table, shall not form part of the proceedings and shall be treated as lapsed.

1.20 As per directions of Hon‘ble Speaker, the Lok Sabha Secretariat has adopted measures to convert the office as paperless. In this context, all the Parliamentary documents viz., List of Business, Bulletin-Part I and Bulletin-Part II are now being uploaded on the Parliament of India website on day-to-day basis. Circulation of hard copies to all the Ministries/Departments of Government of India and Officers and Branches of the Secretariat has since been discontinued. Resume of Work done by Lok Sabha is also being uploaded on 27

the website, as and when the same is compiled, printed and circulated to Members of Parliament.

(2) WORK DONE DURING THE YEAR 2013

1.21 The break-up of the work done in the Table Office during the year was as under:-

13th Session 14th Session 15th Session (15th Lok Sabha) (15th Lok Sabha) (15th Lok Sabha)

Summoning of Lok 6th February, 2013 19th July, 2013 14th November, 2013 Sabha

Duration 21st February to 8th 5th August to 6th 5th December, 2013 to May, 2013 September, 2013 18th December, 2013 – (Part-I).

Sittings 32 21 10

Sine-die 8.5.2013 6.9.2013 18.12.2013

Prorogation 10.5.2013 10.9.2013 --

(Table Office initiated and co-ordinated action regarding various ceremonies/ occurrences/business of Lok Sabha)

15th Lok Sabha

President‘s Address 21st February, 2013

Motion of thanks on President‘s 21st February, 2013 Address (Notice Received)

Discussed on 27th February and 6th March, 2013

Motion Adopted on 6th March, 2013

President‘s Message reported in 13th March, 2013 House by Speaker/Published on Results of Bye-elections in 7 Parliamentary Bye Elections Constituencies were declared on 05.06.2013 (four seats); 30.06.2013 (one seat) and 24.08.2013 (two seats).

Necessary action, i.e., issue of circulars, etc. was taken up.

Oath or affirmation 7 Members made and subscribed oath/affirmation.

Obituary references Obituary references to the passing away of 53 Members/Ex-Members (including 6 sitting members); 4 heads of friendly foreign states and 37 references on tragic/natural calamities were prepared.

Congratulatory/Felicitation Fifteen congratulatory/felicitation reference were references prepared.

References on Landmark Eight references on landmark anniversaries and anniversaries and solemn solemn occasions were prepared. occasions Calling Attention 262 Notices (1 subject admitted) Adjournment motion 216 notices

No-confidence Motion 17 Notices (Due to interruptions, the notices could not be brought before the House).

Matters under Rule 377 727 matters were raised/Laid

Submissions by members for 78 members were permitted inclusion in the Business commencing following week. Matters of Urgent Public Importance 435 matters were raised raised after Question Hour and before the adjournment of the House for the day.

Statements made/laid on the Table 45 statements made/laid. by Ministers under rule 372 on matters of public importance.

Statements made/laid on the table 75 statements made/laid. by Ministers under direction 73A of the Directions by the Speaker, Lok Sabha regarding status of implementation of recommendations contained in the Reports of Departmentally related Standing Committees.

Papers laid on the table – (i) By Government 4581 papers were included in the List of Business and the same were laid.

(ii) By Private Members NIL

Maintenance of Index Cards Particulars relating to Reports, Accounts, Policies, Ordinances etc laid during 13th and 14th Sessions of 15th Lok Sabha were entered in the various columns of the relevant cards by consulting Bulletins.

Supplementary List of Business Supplementary Lists of Business for laying of Sensitive Notifications or laying of any other papers as per orders of HS were brought out and papers contained therein were laid on the Table.

SRO Paras During 13th, 14th and 15th (First part) sessions of 15th Lok Sabha, paragraphs containing the SROs laid on the Table during the week, which were subject to modification, were issued for information to members. After the termination of 12th, 13th and 14th sessions of 15th Lok Sabha, a consolidated 29

Sessional paragraph containing all the SROs laid on the Table during the above sessions was also issued. The process of issuing consolidated Sessional SROs para relating to 15th Session of 15th Lok Sabha, will be taken up after the 15th Session is prorogued.

Personal explanation under rule NIL 357

Allegations under Rule 353 NIL

Notices under Direction 115 06 notices from various members were received and processed.

Notices under direction 115C NIL

Presentation of Railway Budget 26th February, 2013

Presentation of General Budget 28th February, 2013

List of Business 120 Lists of Business (Advance/Revised/Supplementary) were issued.

Agenda sets Agenda sets were prepared for reference of HS, HDS, SG and other officers at the Table. At the end of each session, Agenda Sets were got bound and preserved.

Minutes Book At the end of each session, Minutes Book was got bound and preserved for life.

Reporters List Names of members who participated in various debates were recorded.

Authorization letters from Ministers Copies of letters sent to Legislative Branch-I, Legislative Branch-II and Question Branch for information and necessary action.

Branch Library Books frequently needed for reference were maintained.

Business Advisory Committee Date of constitution: 29.06.2009

Date of re-constitution: 5.8.2011, 17.10.2012 and 11.12.2013.

In all 10 sittings were held.

Allocation of time to 57 items (including preparation of 10 Reports and Minutes of sitting of the committee and other allied work.

Bulletin Part-I Sixty-three Manuscripts were prepared and sent for printing after the adjournment of the House for the day.

Bulletin Part-II 328 (1140 paragraphs) were issued during the year 2013 and sent for preparation of bound set.

Attendance register of members Members' Attendance Register for all sittings of the thirteenth to first half of the fifteenth sessions of the 15th Lok Sabha were prepared and placed in the Inner Lobby of the House for members to put their signatures as a token of having attended the House. The Attendance Register for the thirteenth and fourteenth sessions of Fifteenth Lok Sabha were got bound. The fifteenth session Attendance Register (first half) was not bound as it was to be merged with the Attendance Registers of the second half of the session. Roll of members and Consolidated Attendance of members For the purpose of signing of members after Oath/Affirmation in the House, Roll of members was maintained as usual.

Attendance of members of every sitting during the year was uploaded on the Lok Sabha website www.loksabha.nic.in under the headings Members>Attendance of Members.

Quorum Bell  Total No. of times quorum bell was rung : 5

 The record was included in the Resume and Brief Summary of Work done by Lok Sabha of each session.

Walk-out staged by members Total No. of walkouts staged by members: 24 The record was included in the Resume and Brief Summary of Work done by Lok Sabha of each session.

Chamber books Latest editions of all reference books viz. Constitution of India, Parliamentary Practice and Procedures, Rules, Directions, Who's Who, Dictionaries etc. were maintained for reference of Speaker, Members and Officers at the Table.

Dressing the table on each day The Chamber Attendants attended to the work of during session arranging the Table for every day of each session held during the year.

Stationery for Chamber Stationery items used in Chamber were obtained from General Works/Procurement Branch before commencement of each session.

Parliamentary papers for members Parliamentary papers pertaining to business before the House and printed forms of various notices were kept in a rack in the Inner Lobby for the use of Hon‘ble members.

Parliamentary papers for Offices of Parliamentary papers/publications were supplied to parties/groups in Lok Sabha offices of parties and groups in Lok Sabha by Distribution Branch on the basis of information supplied by Table Office (B).

Divisions Total No. of Divisions : 31 The record was included in the Brief Summary and Sessional Resume of each session.

Operation of Automatic Vote The procedure regarding operation of the Automatic Recording System Vote Recording Machine and recording of corrections in the votes recorded by the machine was published in Bulletin Part II a few days before the commencement and once every week during the currency of each session for information of members. Automatic Vote Recording machine was got tested and a certificate regarding the proper functioning of the machine was obtained from the Assistant Engineer (AVR) on all session days before the commencement of the sitting.

Leader of House and the Leader of Shri Sushil Kumar Shinde and Smt. Sushma Swaraj the Opposition in Lok Sabha continued to be the Leader of the House and the Leader of Opposition respectively in Lok Sabha.

Deployment of supervisors/Division Number of Division rehearsals held : 5 Clerks Before the commencement of each session, the list of deployment of Supervisors/Division Clerks was finalised. A circular indicating their names together with places of duty allotted to them in the Chamber was issued.

Panel of Chairmen One member of the Panel of Chairmen viz., Dr. Girija Vyas become Union Minister. Accordingly, a new member viz., Shri Jagdambika Pal was nominated by HS on 5.8.2013. The members of the existing Panel of Chairmen are as under :-.

1. Shri Basudeb Acharia 2. Shri P.C. Chacko 3. Smt. Sumitra Mahajan 4. Shri Inder Singh Namdhari 5. Shri Francisco Sardinha 6. Shri Arjun Charan Sethi 7. Dr. Raghuvansh Prasad Singh 8. Dr. M. Thambidurai 9. Shri Satpal Maharaj 10. Shri Jagdambika Pal

After consultation, rosters were drawn up indicating the timings at which members on the Panel of Chairmen would preside over the House in the absence of the Speaker and Deputy Speaker.

Statement indicating the actual time spent on the Chair by Speaker, Deputy Speaker and members on the Panel of Chairmen were compiled and after obtaining approval, the same was supplied to the Editorial Branch for incorporation in the records.

Allotment/re-allotment of seats Seat/Division numbers were allotted/re-allotted to Ministers/members as and when new members were elected in bye-elections. Allotment/re- allotment of seats were also made as and when such requests were received from members. Consequential actions viz., informing Ministers/members about their Seat/Division Number, carrying out corrections in the Attendance Register of Members, informing AVR Staff about the changes, fixing of name plates in the Lok Sabha Chamber and issuing of Circulars etc. were taken.

Vacation of Seats Vacation of seats due to :-

(a) Death – 06; (b) Resignation– 10 (c) Disqualification-02

Change in the strength of parties. During the year 2013, the party position of the Fifteenth Lok Sabha was revised on 13 occasions due to change in the strength of the party in Lok Sabha on account of member‘s resignation, assumption of high office, bye-election, etc.

Matters under Tenth Schedule to During 2013, two petitions were filed by a member the Constitution and Rules made under the Tenth Schedule to the Constitution and thereunder. Rules made thereunder. Consequent upon the Supreme Court ruling allowing non-members to file petitions for disqualification of members under the Tenth Schedule to the Constitution, three petitions received from ordinary citizens were examined during 2013 and dismissed by the Competent Authority on the ground of non-compliance with the requirements of the Rules. The petitioners were informed accordingly. Information furnished by the As per requirement of rule 4 of the Members of Lok members under rule 4 of the Anti- Sabha (Disqualification on Ground of Defection) Defection Rules. Rules, 1985, names of members elected in bye- elections to the Fifteenth Lok Sabha alongwith their party affiliation was published in Bulletin Part II.

List of Office Bearers List of Office bearers of various Legislature Parties in Lok Sabha was prepared and revised as and when intimation regarding changes were 33

communicated by the respective political parties.

Seating Arrangements in the Seating arrangements were made for members, Central Hall dignitaries and other invitees on the occasion of the President‘s Address and unveiling ceremony of the statue of Shri N.T. Rama Rao. Certificates about membership of 42 applications received from MSA Branch for Lok Sabha for payment of Pension giving the period of membership of ex-members for to ex-members/families. pension purposes were verified.

Certificates about membership of 38 members (former/sitting) of Lok Sabha were Lok Sabha for issued membership certificates for CGHS/ CGHS/Telephone/Railway Pass Telephone/Railway Pass facilities/allotment of facilities etc. to members/ex- residential plots, etc.. members.

Report of Rajya Sabha proceedings Important matters raised/discussed in 63 sittings in immediately after Question Hour. Rajya Sabha at 12.00 Noon were reported for the information of the Secretary-General.

Entries for Manuals Approved entries for Manuals on Rules, Directions and Constitution have been forwarded to CB-I for further necessary action.

Committee on Absence of Members The Committee on Absence of Members from the from the sittings of the House and Sittings of the House met twice i.e., once each leave of absence granted to during the thirteenth and fourteenth sessions of 15th members. Lok Sabha during the year. In all, the names of 8 members were recommended for grant of leave of absence by the Committee which was accepted by the House. The members were informed accordingly.

Meeting held by the Speaker with Five meetings of Speaker with Leaders of Parties/Groups Leaders/Representatives of Parties in Lok Sabha were held.

Extracts from the proceedings of the meetings were forwarded to the concerned Branches, wherever necessary.

Examination of Lok Sabha Daily proceedings of the 13th, 14th and first phase of proceedings the 15th session of the 15th Lok Sabha were examined on day-to-day basis. During this period, 07 observations were made by the Chair and 107 entries were culled out for inclusion in various Manuals.

Valedictory Reference Valedictory References on conclusion of the 13th and 14th Sessions of 15th Lok Sabha were prepared.

Publications of the Branch Manuscript of `Resume of Work done by 15th Lok Sabha (12th, 13th and 14th Sessions)' were prepared/compiled, got printed, circulated to all concerned and uploaded on Lok Sabha website.

Brief Summaries of work relating to Legislative and other Business of 12th, 13th and 14th sessions of 15th 34

Lok Sabha have been compiled. The compilation process of Brief Summary relating to 15th session of 15th Lok Sabha, will be taken up on completion of 15th Session.

Distribution of copies after laying Sets of papers laid on the Table were got prepared thereof on the Table of the House and delivered to various Branches of the Secretariat.

Misc. queries from Ministries, Replies to such queries, as and when received, Legislatures and outsiders. were given.

Reply to queries under Right to As and when queries under Right to Information Act Information Act, 2005. were received, the same was disposed off on top priority basis.

Disposal of spare copies of papers The spare copies of the papers laid left over after laid on the Table termination of the 13th and 14th Session of the 15th Lok Sabha, were weeded out.

Authenticated copies of the All authenticated copies of the documents, documents immediately after laying, were sent to the Library for permanent record and reference by members.

Recordings All files relating to the 12th, 13th and 14th Sessions of 15th Lok Sabha were recorded. Recording of files relating to 15th Session will be done on completion of the Session.

Entries for Manuals Entries for Manual on Rules, Constitution and Directions by the Speaker relating to papers laid work were got approved. After approval the same was sent to CB-I for further necessary action at their end.

Miscellaneous items of work:

(i) A comprehensive statement indicating total time allotted and total time taken by each party and number of members who had spoken with party affiliations and time taken by individual member was prepared for ready reference of HS/SG and other Officers on various discussions held in the House.

(ii) Material for 13th, 14th and first phase of the 15th session of the 15th Lok Sabha were sent to LARRDIS for inclusion in the Journal of Parliamentary Information and SG's DO letter to Secretaries of the State Legislatures.

1.22 General arrangements in the Chamber/Lobbies like supply of parliamentary papers and stationery items, drinking water, attending to telephone calls, messenger services and arrangements for meetings of visitors with members were looked after.

(iii) Paras regarding (i) Attendance Register of Members; (ii) Switching off of head phones in Lok Sabha Chamber by Members; (iii) Parliamentary Customs, Conventions and Parliamentary Etiquette; and (iv) Withdrawal and Suspension of members were issued in Bulletin-Part II before the commencement and during the currency of each session.

(iv) Training to Officers from various State Legislatures, Institute of Constitutional & Parliamentary Studies and other organization regarding working of the Branch were undertaken.

(v) Balloting of notices of Matters under Rule 377 is being done on computer. The List of Business, Bulletin-Part I and Bulletin-Part II are being uploaded on Parliament of India website.

B. COMMITTEE BRANCHES

A. Financial Committee Branches

1.23 The Financial Committees viz the Committee on Estimates, Committee on Public Accounts, Committee on Public Undertakings and Railways Convention Committee are served respectively by the Estimates Committee Branch, Public Accounts Committee Branch, Public Undertakings Committee Branch and Railways Convention Committee Branch.

1. ESTIMATES COMMITTEE BRANCH

(1) FUNCTIONS

1.24 The functions of the Estimates Committee (EC) are: (a) to report what economies, improvements in organization, efficiency or administrative reform, consistent with the policy underlying the estimates may be effected; (b) to suggest alternative policies in order to bring about efficiency and economy in administration; (c) to examine whether the money is well laid out within the limits of the policy implied in the estimates; and (d) to suggest the form in which the estimates shall be presented to Parliament. Provided that the Committee shall not exercise its functions in relation to such public undertakings as are allotted to the Committee on Public Undertakings by the rules or by the Speaker.

(2) WORK DONE DURING THE YEAR 2013

1.25 The break-up of the work done in the Branch during the year was as under:-

Number of No. of questions No. of study No. of reports presented by the Remarks sittings of prepared by the tours Committee the Committee undertaken by Committe the Committee Original Action Taken e held for for which which arrangements arrangem made ents made Oral Study Local Other Sub. DFG Bill Sub. DFG Evidence Tours (s) (s) (s) (s)

31+2*=33 458 217 Nil 3 7 NA NA 4+3*=7 NA

*Submitted to the Hon‘ble speaker for presentation on 19.12.2013 and got the signature on 4.1.2014.

2. PUBLIC ACCOUNTS COMMITTEE BRANCH

(1) FUNCTIONS

1.26 The Public Accounts Committee examines the accounts showing the appropriation of sums granted by Parliament to meet the expenditure of the Government of India, the Annual Finance Accounts of Government of India and such other accounts laid before the House including those relating to autonomous bodies and the Reports of the Comptroller and Auditor General of India thereon, except those relating to such Public Undertakings as are allocated to the Committee on Public Undertakings. Apart from the various Accounts, Committee also examines the Audit Reports of the Comptroller and Auditor General of India on different subjects, namely, Civil, Defence, Railways, Performance Appraisals, Indirect Taxes and Direct Taxes.

(2) WORK DONE DURING THE YEAR 2013 1.27 The break-up of the work done in the Branch during the year was as under:

No. of the No. of questions No. of Study No. of Reports *Remarks sittings of prepared by the Tours presented by the the Committee. undertaken by Committee Committe the Committee. e held. Oral Study Local Other Original Action Evidence tours Taken

@42 About About Nil 1 Sub. 13 Sub. 15 2000 250 questions questio ns

*DS-B drafted one Original Report on 'Adarsh Co-operative Housing Society, Mumbai'

US-A drafted two Original Reports on 'Role of Tea Board in Tea Development in India' and Fertilizer Subsidy.

US-B drafted one Original Report on ' Excesses Over Voted Grants and Charged Appropriations (2010-11)'

US-C drafted three Original Reports on 'Tatkal and Advance Reservation System in Indian Railways', Sale and Distribution of Imported Pulses and (i) Construction of New Lines on Socio-Economic Consideration (ii) Excessive Delays in Maintenance of Locomotive; and (iii) Functioning of Rail Vikas Nigam limited.

US (C) also drafted one Report on Study Tour by Sub-Committee –I (Railways).

US-D drafted four Original Reports on 'Tax Administration', 'Augmentation of provision to object heads-Grants-in- aid and Subsidy' , Service Tax on Banking and other Financial Services, and 'Expenditure incurred on Interest on Refunds of Taxes'.

@10 Sittings of PAC (2012-2013) and 32 sittings of PAC (2013-2014) including main and Sub-Committees.

3. PUBLIC UNDERTAKINGS COMMITTEE BRANCH

(1) FUNCTIONS

1.28 The functions of the Committee on Public Undertakings are (a) to examine the reports and accounts of the Public Undertakings specified in the Fourth Schedule to the Rules of Procedure and Conduct of Business in Lok Sabha; (b) to examine the Reports, if any, of the Comptroller and Auditor-General of India on the Public Undertakings; (c) to examine, in the context of the autonomy and efficiency of the public undertakings, whether the affairs of the Public Undertakings are being managed in accordance with sound business principles and prudent commercial practices; and (d) to exercise such other functions vested in the Public Accounts Committee and the Estimates Committee in relation to the Public Undertakings as are not covered by (a), (b) and (c) above and as may be allotted to the Committee by the Speaker from time to time.

(2) WORK DONE DURING THE YEAR 2013

1.29 The break-up of the work done in the PU during the year was as under:-

No. of No. of questions prepared No. of Study No. of Reports Remarks sittings by the Committee. Tours presented by the of the undertaken by Committee Committ the Committee ee held. Oral evidence Study Local Other Original Action -- Tours Taken

28 780 Nil Nil Nil 4 7 -

Other Allied Work

(i) Selection of subjects in consultation with Audit, wherever necessary, for consideration by the Committee.

(ii) In-depth study of the various matters contained in the Reports of the Computer & Auditor General of India presented to the House pertaining to the Undertakings under examination.

(iii) Organizing briefing session by representatives of C&AG, Oral Evidence of the representatives of Ministries/Departments and preparation of List of Points on Subjects/Audit Paragraphs selected by the Committee for examination during the year for the use of members during Oral Evidence.

(iv) Drafting/presentation/printing or resograph of reports and issue of Press Releases and uploading in Internet.

(v) Processing of Action Taken Notes and drafting of Action Taken Reports. 39

(vi) Preparation/circulation of Minutes of the Sittings of COPU.

(vii) Preparation of write-ups/briefs on COPU for use in various Publications/Conferences/Sittings.

(viii) Processing of parliamentary questions and representations received by the COPU.

(ix) Briefing BPST trainees/participants on COPU‘s functioning.

(x) Culling out press clippings and obtaining factual comments on them where required.

(xi) Organizing of Study Tour and processing of bills in respect of study tours undertaken by the Committee.

(xii) Supplying of information under RTI Act, 2005.

4. RAILWAY CONVENTION COMMITTEE BRANCH

1.30 The Railway Convention Committee is an ad hoc Committee appointed from time to time to ‗review the Rate of Dividend payable by the Railway Undertaking to General revenues as well as other ancillary matters in connection with Railway Finance vis-à-vis the General Finance and make recommendations theoreon‘. As soon as Government Resolution on the subject is adopted by the House, action for nomination of Members and appointment of chairman of the Committee by the Speaker shall be taken by Committee Branch.

(1) FUNCTIONS OF THE COMMITTEE

1.31 The functions of the Railway Convention Committee are: (a) to review the rate of dividend payable by the Railway Undertakings to the General Revenues;

(b) to suggest the level of appropriation to various funds of railways like the Depreciation Reserve Fund, the Development Fund, etc.

(c) During the period under review the Branch prepared one original report on the subject Rate of Dividend for the years 2011-2012 and other ancillary matters‘.

During the period under review the Branch prepared three original reports on the subjects

(i) ‗Rate of Dividend payable by the Railways to the General Revenues for the year 2013-14 and other ancillary matters‘;

(ii) ‗Pending on-going projects of the Ministry of Railways – Commissioning of the Autokast Factory at Cherthala, Kerala – A Case Study‘; and

(iii) 'Railway's participation in the development of backward regions'.

(2) WORK DONE DURING THE YEAR 2013

1.32 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study No. of reports presented by the *Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committe the Committee e held for for which Original Action which arrangement Taken arrangem made ents made Oral Study Local Others Subject DFG Bill Sub *DFG evidenc tours (s) (s) .(s) e

8 250 150 Nil 2 Nil 1 Nil 2 . *Action Taken notes annexed with the Report on Rate of Dividend for the year 2013-2014 and other ancillary maters as per practice. 41

(B) DEPARTMENTALLY RELATED STANDING COMMITTEES (DRSCs) BRANCHES

1.33 To make the Parliamentary activity incisive and to make the Executive more accountable to the Legislature, a full-fledged system of Departmentally Related Parliamentary Standing Committees (DRSCs) comprising 17 Standing Committees was initially created in 1993. These Committees covered under their jurisdiction all the Ministries/Departments of the Union Government. Subsequently, due to the unwieldy jurisdiction of some of the DRSCs, the DRSCs system as restructured in 2004 increasing their number to 24 with each DRSC consisting of 21 members from Lok Sabha and 10 members from Rajya Sabha. Out of the 24 DRSCs, the following 16 Standing Committees have been allocated to Lok Sabha: -

(1) Committee on Agriculture (2) Committee on Chemicals and Fertilizers (3) Committee on Coal and Steel (4) Committee on Defence (5) Committee on Energy (6) Committee on External Affairs (7) Committee on Finance (8) Committee on Food, Consumer Affairs & Public Distribution (9) Committee on Information Technology (10) Committee on Labour (11) Committee on Petroleum and Natural Gas (12) Committee on Railways (13) Committee on Rural Development (14) Committee on Social Justice and Empowerment (15) Committee on Urban Development (16) Committee on Water Resources.

FUNCTIONS OF DEPARTMENTALLY RELATED STANDING COMMITTEES BRANCHES

1.34 The main functions of the DRSCs as laid down under the Rule 331(E) of the Rules of Procedure and Conduct of Business in Lok Sabha are as under: (a) to consider the Demands for Grants of the concerned Ministries/Departments and make a report on the same to the Houses;

(b) to examine such Bills pertaining to the concerned Ministries/Departments as are referred to the Committee by the Chairman, Rajya Sabha or the Speaker, as the case may be, and make report thereon; (c) to consider annual reports of Ministries/Departments and make reports thereon; and (d) to consider National basic long term policy documents presented to the Houses, if referred to the Committee by the Chairman, Rajya Sabha or the Speaker, as the case may be, and make reports thereon.

1.35 The other allied functions of the Departmentally Related Standing Committees (DRSCs) Branches are as follows:-

(a) Work relating to constitution of the Committee, selection of subjects, filling-up casual vacancies, formation of sub-Committee/Study Groups. (b) Preparation of critical analysis of statements made by Minister under Direction 73A of the Directions by the Speaker regarding status of implementation of the Committee‘s recommendations. (c) The collection and distribution of Preliminary Material and handling of correspondence with various Ministries/departments. (d) Preparation and circulation of minutes of the sittings of Committee. (e) Carry out factual corrections in the verbatim proceedings received from official/non-official witnesses. (f) Preparation and issuing of Press Releases after presentation of reports. (g) Settling the bills of refreshment served in sittings of the Committee. (h) Obtaining sanction orders for the TA/DA of the Chairman/Members for the journeys undertaken during the study tour(s) and also submit the resume of tour(s). (i) Supply information to BPST for various question-answers sessions during training courses and brief the participants of training courses during attachment to the Branch. (j) Prepare write-ups/briefs on Committee for use in various publications/conferences/meetings. (k) Process parliamentary questions and representations received by the Committee. (l) Studying Newspapers/Parliamentary Questions along with their Replies/parliamentary Debates and culling out relevant information pertaining to subjects under examination. (m) Preparation of Budget Estimates and Revised Estimates of the (n) Review of old files and culling out entries for select Documents, Manual on Rules and Departmental Decisions and prepare briefs on path-breaking recommendations of the committee. (o) Recording and weeding out of old files. Maintenance of Attendance of Members, Reports Register, File Register etc. and also Branch Record room.

1. AGRICULTURE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.36 The following Ministries come under the jurisdiction of Committee on Agriculture. (a) Ministry of Agriculture (i) Department of Agriculture & Cooperation (ii) Department of Agriculture Research & Education (iii) Department of Animals Husbandry, Dairy & Fisheries.

(b) Ministry of Food Processing Industries

(2) WORK DONE DURING THE YEAR 2013

1.37 The break-up of the work done in the Branch during the year was as under: Number of No. of questions No. of study No. of reports presented by the Remark(s) sittings of prepared by the tours Committee the Committee undertaken by Committee the Committee Original Action held for for which Taken which arrangements arrangeme made nts made Oral Study Local Other Sub. DFG Bill Sub. DFG Eviden Tours s (s) (s) (s) ce 41 1305 418 1 1 - 4 2 2 6

2. CHEMICALS AND FERTILIZERS COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.38 Ministry of Chemicals & Fertilisers comes under the jurisdiction of Committee on Chemicals & Fertilisers.

(2) WORK DONE DURING THE YEAR 2013

1.39 The break-up of the work done in the Branch during the year was as under: Number of No. of questions No. of study *No. of reports presented by the Remark sittings of prepared by the tours Committee the Committee undertaken by (s) Committee the Committee Original Action held for for which Taken which arrangements arrangeme made nts made Oral Study Local Other Sub. DFG Bill Sub DFG Eviden Tours (s) (s) (s) ( s) ce 13 850 120 - 3 2 3 0 3 3 One Action Taken Report by US(C&F).

2800 pages studied.

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in Remarks Column.

3. COAL AND STEEL COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.40 The following Ministries come under the jurisdiction of Committee on Coal and Steel:

(a) Ministry of Coal (b) Ministry of Mines (c) Ministry of Steel

(2) WORK DONE DURING THE YEAR 2013

1.41 The break-up of the work done in the Branch during the year was as under:

Number of No. of questions No. of study No. of reports presented by the * Remark sittings of prepared by the tours Committee the Committee undertaken by (s) Committee the Committee Original Action held for for which Taken which arrangements arrangeme made nts made Oral Study Local Other Sub DFG Bill Sub. DFG Eviden Tours s . (s) (s) (s) ce 17 350 200 Nil 3 6 3 2 4 2

*Another 5 reports considered and adopted by the Committee, are likely to be presented in the 2nd part of the 15th session of 15th Lok Sabha.

4. DEFENCE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.42 The following departments come under the jurisdiction of Committee on Ministry of Defence.

(i) Department of Defence; (ii) Department of Defence Production; (iii) Department of Defence Research and Development; and (iv) Department of Ex-Servicemen Welfare.

(2) WORK DONE DURING THE YEAR 2013

1.43 The break-up of the work done in the Branch during the year was as under:

Number of No. of questions No. of study No. of reports presented by the Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committee the Committee Original Action Taken held for for which which arrangements arrangeme made nts made Oral Study Local Other Subject DFG Bill Subject DFG Eviden Tours s (s) (s) (s) ce 17 850 350 - 2 - 1 1 1 1

5. ENERGY COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.44 The following Ministries come under the jurisdiction of Committee on Energy:-

(i) Ministry of Power (ii) Ministry of New and Renewable Energy

(2) WORK DONE DURING THE YEAR 2013

1.45 The break-up of the work done in the Branch during the year was as under:

Number of No. of questions No. of study No. of reports presented by the Remark(s) sittings of prepared by the tours Committee the Committee undertaken by Committee the Committee Original Action held for for which Taken which 47 arrangements arrangement made made Oral Study Local Other Sub DFG Bill Sub DFG Eviden Tours s .(s) (s) .(s) ce 11 600 400 Nil 2 4 2 - 4 2 -

6. EXTERNAL AFFAIRS COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.46 The following Ministries come under the jurisdiction of Committee on External Affairs:-

(a) Ministry of External Affairs (b) Ministry of Overseas Indian Affairs

(2) WORK DONE DURING THE YEAR 2013

1.47 The break-up of the work done in the Branch during the year was as under:-

No. of No. of questions No. of study No. of reports presented by the Remark(s) sittings of prepared by the tours Committee the Committee undertaken by Committee the Committee Original Action Taken held for for which which arrangements Sub DFG Bill Sub. DFG arrange- made .(s) (s) (s)

ments made Oral Study Local Other evidenc Tours s e

28 700 160 Nil 1 Nil 2 1 1 2 #

Other work (i) Critical Analysis under Direction 73A done on the Statement made by Hon‘ble Minister, Ministry of External Affairs under Direction 73A regarding status of implementation of Recommendations contained in 14th Report on Demands for Grants of the Ministry of External Affairs for the year 2012-13.

(ii) Supply of information sought by applicants under the Right to Information Act, 2005.

(iii) Supply of Information relating to the Committee sought by Table Office, LARRDIS and Committee Coordination Branch etc.

(iv) Forwarding of Statements showing review of work done by the Committee and the status of settlement of study-visit bills to Committee Coordination Branch on monthly basis.

7. FINANCE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.48 The following Ministries come under the jurisdiction of Committee on Finance:-

(a) Ministry of Finance (i) Department of Economic Affairs (ii) Department of Financial Services (iii) Department of Expenditure (iv) Department of Revenue (v) Department of Disinvestment

(b) Ministry of Planning Planning Commission

(d) Ministry of Corporate Affairs

(2) WORK DONE DURING THE YEAR 2013

1.49 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of reports presented by the *Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committe the Committee e held for for which which arrangements arrange- made ments made Oral Study Local Other Original Action evidenc Tours s Taken e Sub DFG Bill(s) Sub. DF .(s) (s) G

24 590 245 Nil 2 2 5 3 3 5

*The Demands for Grants Reports were very comprehensive and covered several issues other then the Demands relevant to the Ministries examined.

The Reports on the Bills referred to the Committee did not merely confine themselves to the proposed clauses. Issues relevant to the subject of the Bill were also discussed and recommended upon, making the Committee‘s Reports holistic, exhaustive and very objective.

As regards the number of original reports drafted by US/DS/Addl. Director/Director, it may be mentioned that Reports are drafted by the Reporting Officer(s) and supervisory level Officers in a team mode wherein the issues are identified and discussed before hand and draft narration is prepared accordingly. Subsequently, draft recommendations are prepared by supervisory officers with necessary assistance from the Reporting Officers. 50

8. FOOD, CONSUMER AFFAIRS AND PUBLIC DISTRIBUTION COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.50 The following Departments come under the jurisdiction of Committee on Food. Consumer Affairs and Public Distribution:-

(i) Department of Food and Public Distribution (ii) Department of Consumer Affairs.

(2) WORK DONE DURING THE YEAR 2013

1.51 The break-up of the work done in the Branch during the year was as under:

Number No. of questions No. of Study No. of reports presented by the *Remark(s) of sittings prepared by the tours Committee of the Committee undertaken by Committe the Committee e held Oral Study Local Other Original Action Taken Evidence Tours s Subject DFG Bill Subject DFG (s) (s) (s)

12000 500 - 2 - 2 2 - 2 19

9. INFORMATION TECHNOLOGY COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.52 The following Ministries come under the jurisdiction of Committee on Information Technology:-

(i) Ministry of Communications and Information Technology (a) Department of Telecommunications (b) Department of Information Technology (c) Department of Posts

(ii) Ministry of Information and Broadcasting

(2) WORK DONE DURING THE YEAR 2013

1.53 The break-up of the work done in the Branch during the year was as under: Number Number of Number of No. of reports presented by the of sittings questions study tours Committee of the prepared by the undertaken by *Remar Committe Committee the Committee Sub DFG Bill Action Taken k e held for for which (s) (s) (s) which arrangements arrangem made ents made Oral *Study Local Other Sub. DFG Bill Sub. DFG Evidenc Tours (s) (s) (s) e

17 1000 210 Nil 2 1 4 Nil Nil 4 -

*The Committee undertook Study Visit to Mumbai and Goa from 24 to 28 January,2013.

The Committee undertook Study Visit to Ahmedabad, Rajkot and Mumbai from 17 to 22 October, 2013.

10. LABOUR COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.54 The following Ministries come under the jurisdiction of Committee on Labour:- (a) Ministry of Labour and Employment (b) Ministry of Textiles

(2) WORK DONE DURING THE YEAR 2013

1.55 The break-up of the work done in the Branch during the year was as under:

Number Number of Number of No. of reports presented by the Remark of sittings questions study tours Committee (s) of the prepared by the undertaken by Committe Committee the Committee e held for for which which arrangements Sub. DFG Bill Action (s) (s) Taken arrangem made ents made

Oral Study Local Others Sub. DFG Bill Sub. DFG Evidenc Tours (s) (s) (s) e 15 600 500 - 4 2 2 1 - 1 6

11. PETROLEUM & NATURAL GAS COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.56 The Ministry of Petroleum and Natural Gas comes under the jurisdiction of the Committee on Petroleum and Natural Gas.

(2) WORK DONE DURING THE YEAR 2013

1.57 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of reports presented by the Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committe the Committee Original Action e held for for which Taken which arrangements arrange- made Sub. DFG Bill Sub. DFG ments (s) (s) (s) made Oral Study Local Others eviden Tours ce

18 660 220 Nil 3 2 1 - 2 1

12. RAILWAYS COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.58 The Ministry of Railways comes under the jurisdiction of the Committee on Railways.

(2) WORK DONE DURING THE YEAR 2013 1.59 The break-up of the work done in the Branch during the year was as under:-

Number No. of questions No. of study No. of reports presented by the *Remark of sittings prepared by the tours Committee (s) of the Committee undertaken by Committe the Committee Original Action e held for for which Taken which arrangements arrangem made ents made Oral Study Local Other Sub. DFG Bill(s)/ Sub. DF Eviden Tours (s) (s) Statemen (s) G ce ts etc.

15 70 390 - 4 2 1 2 1 2 Report on DFG (2013- 14) was drafted by (US).

13. RURAL DEVELOPMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.60 The following Ministries come under the jurisdiction of Committee on Rural Development.

(a) Ministry of Rural Development

(i) Department of Rural Development (ii) Department of Land Resources (iii) Department of Drinking Water and Sanitation

(b) Ministry of Panchayati Raj

(2) WORK DONE DURING THE YEAR 2013

1.61 The break-up of work done in the Branch during the year was as under:

Number No. of questions No. of study No. of reports presented by the Remark of sittings prepared by the tours Committee (s) of the Committee undertaken by Committe the Committee Original Action e held for for which Taken which arrangements arrangem made ents made Oral Study Local Other Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) ce 20 1200 200 Nil 1 3 4 Nil 2 Nil One Original Report was drafted by DS. One original Report was drafted by Addl. Director.

14. SOCIAL JUSTICE AND EMPOWERMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.62 The following Ministries come under the jurisdiction of Committee on Social Justice and Empowerment.

(a) Ministry of Social Justice and Empowerment (b) Ministry of Tribal Affairs (c) Ministry of Minority Affairs

(2) WORK DONE DURING THE YEAR 2013 1.63 The break-up of work done in the Branch during the year was as under:

Number of No. of questions No. of study *No. of Reports presented by Remarks sittings of prepared by the tours the Committee the Committee undertaken Committe by the Original Action e held Committee Taken

Oral Study Local Othe Sub. DFG Bill Sub DF * US 21 Eviden Tours rs (s) (s) .(s) G drafted ce one Report on 570 350 Nil 3 - 4 2 1 - Bill and 2 Reports on Demands for Grants.

* Smt. Neena Juneja, Executive Officer was appointed Under Secretary on 18th March, 2013 vide AN-I Branch Notification No. F.23/3/2013/GN-7077/AN-I dated 18th March, 2013.

15. URBAN DEVELOPMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.64 The following Ministries come under the jurisdiction of Committee on Urban Development:

(a) Ministry of Urban Development (b) Ministry of Housing and Urban Poverty Alleviation

(2) WORK DONE DURING THE YEAR 2013 1.65 The break-up of the work done in the Branch during the year was as under: Number No. of questions No. of Study No. of reports presented by the Remark(s) of sittings prepared by the tours Committee of the Committee undertaken by Committe the Committee e held Oral Study Local Other Original Action Taken Eviden Tours s ce Sub, DFG Bill Sub, DFG (s) (s) (s)

19 1000 150 - 1 1 2 1 - -

16. WATER RESOURCES COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.66 The jurisdiction of the Committee on Water Resources extends to the Ministry of Water Resources along with its attached/subordinate offices, public sector undertakings, registered societies and statutory bodies.

(2) WORK DONE DURING THE YEAR 2013

1.67 The break-up of the work done in the Branch during the year was as under:

Number of No. of questions No. of study No. of reports presented by the Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committee the Committee held for for which which arrangements arrangeme were made nts were made Original Action Taken

Oral Study Local Other Sub. DFG Bill Sub. DFG Eviden Tours s (s) (s) (s) ce

10 100 150 Nil 2 - 1 Nil 1 2 -

1. COMMITTEE BRANCH-I (Including Rules Committee and General Purposes Committee)

(1) FUNCTION

1.68 The Branch provides secretarial assistance to the Rules Committee and General Purposes Committee and undertake the following functions;-

(i) Nomination/election of members to Parliamentary Committees and Government Bodies in which Lok Sabha is represented and association of members of Lok Sabha with Committees constituted by State Governments.

(ii) Examination of proposals for amendments to the Rules of Procedure and Conduct of Business in Lok Sabha/Directions by the Speaker and to bring out their new editions or reprints.

(iii) Preparation and issue of replacement series to each of the three Manuals, namely, the Manual on Selected Articles of the Constitution, Manual on Business and Procedure in Lok Sabha (i.e. the Manual on Rules of Procedure) and the Manual on Directions by the Speaker, so that these Manuals are kept up-to-date from time to time.

(iv) To arrange meetings of HS with the Chairman of Parliamentary Committees.

(v) To update/amend the guidelines regarding study tours of Parliamentary Committees.

(vi) To provide Secretarial assistance to the Rules Committee and the General Purposes Committee.

(vii) Updating of History of Rules and Directions.

(viii) Bringing out a publication titled ―Departmental Decisions regarding Parliamentary Committees.‖

(ix) Bringing out a publication titled ―Committees and other Bodies on which Lok Sabha is represented wholly or partially.‖

(x) To examine all the policy decisions pertaining to Parliamentary Committees.

(xi) To put up replies to procedural queries from Branches/BPST/State/Foreign Legislature Secretariat. and Rajya Sabha Secretariat etc.

(xii) RTI queries.

(2) FUNCTIONS OF GENERAL PURPOSES COMMITTEE

1.69 To advise the Speaker on such matters concerning the affairs of the House as may be referred to it by the Speaker from time to time.

(3) FUNCTIONS OF RULES COMMITTEE

1.70 To consider matters of procedure and conduct of business in the House and recommend amendments or additions to the Rules of Procedure and Conduct of Business in Lok Sabha that are considered necessary.

(4) WORK DONE DURING THE YEAR 2013

1.71 The break-up of the work done in the Branch during the year was as under:-

NOMINATIONS/ELECTION OF MEMBERS OF LOK SABHA TO PARLIAMENTARY COMMITTEES/GOVT. COMMITTEES/OTHER BODIES.

(i) Number of Committees constituted/re-constituted

(a) DRSCs - 24 (b) Other Standing Committees - 13 (c) Financial Committees and SCTC - 04 (d) Ad hoc Committees - 06

(ii) No. of Govt. bodies - 13 to which elections were held

(iii) No. of Govt. bodies - 15 to which Members were nominated

(iv) No. of change of nominations effected/ - (i) DRSCs: 65 casual vacancies filled in (ii) Others: 20

Parliamentary Committees/Govt. Bodies (iii) Govt. Bodies: 04

(v) No. of members elected/nominated to - Elected :-

Parliamentary Committees & other Bodies (i) Committees: 104 on which Lok Sabha is represented wholly (ii) Govt. Bodies: 25 or partially.

Nominated:-

(i) DRSCs: 476

(ii) Other Ctes.: 181

(iii) Ad-hoc Ctes.: 59

(iv) Govt. Bodies: 40

(vi) The requests for nominations/election of members to bodies were also examined from the office of profit angle and in several cases, suitable clarifications were obtained from the Ministries concerned before processing each such case.

(vii) In addition, extension of term of (i) JPC on Food Management in PH Complex; and (ii) JPC on Security in PH Complex was processed. 61

(viii) Nomination/appointment of members/Sr. Vice-Presidents/Vice-Presidents to Institute of Constitutional and Parliamentary Studies processed.

(ix) Put up replies to a number of queries on various procedural issues pertaining to general functioning of the Committees received from BPST/Branches/State/Foreign Legislature Secretariat(s)/Rajya Sabha Secretariat, etc.

(x) The Branch Publications ‗Rules of Procedure and Conduct of Business in Lok Sabha and Directions by the Speaker were got reprinted after carrying out the necessary changes.

II. General Purposes Committee

(5) Work done by General Purposes Committee during the year 2013

(i) Date of re-constitution of the Committee - 19 October, 2009 (15th LS) (ii) No. of sitting held during 2013 - Nil

III. Rules Committee

(6) Work done by Rules Committee during the year 2013

(i) Date of re-constitution of the Committee - 31 December, 2012 Of (15th LS) (ii) No. of sitting held during 2013 - Nil

(iii) Progress made in the use of Hindi in respect - 2400 pages of General Purposes Committee, Rules Committee & elections to Committees, Government Bodies and Publication regarding ‗Committees and Other Bodies on which Lok Sabha is represented wholly or partially.

(iv) No. of pages studied - 10,520 pages

(i) Representations received regarding the functioning of Institute of Constitutional and Parliamentary Studies were processed and taken up with the Ministry of Law and Justice.

(ii) A number of queries pertaining of membership on Committees, functioning of Committees/procedural points/study tours, reports, etc., received under the Right to Information Act were processed and replied to. (iii) Briefs were also prepared for P.O./Secretaries Conference. (iv) As per directions from HS attended to work regarding making Rules of Procedure and Conduct of Business in Lok Sabha and Directions by the Speaker in gender neutral language. For this purpose, concerned Branches which are responsible for implementation of relevant rules/ directions were consulted. Meetings with Sr. Officials of Ministry of Law and 62

Justice were convened and finally the Rules and Directions in gender neutral language were got vetted by the Ministry. The proposal is also to be placed before the Rules Committee.

(v) A few modifications have been carried out from time to time to the Committee Home Page software. Information which is required to be updated by Branches was consistently monitored and discrepancies rectified after taking up the issues with concerned Branches verbally and in writing also.

(vi) Revision and updating of write-up on Committee Home Page.

(vii) Entries for Manual on Rules/Directions prepared and Branches were also requested orally and through circulars to revise the entries.

Number No. of questions No. of Study No. of reports presented by the Remark(s) of sittings prepared by the tours Committee of the Committee undertaken by Committe the Committee e held Oral Study Local Other Original Action Taken Eviden Tours s ce Sub, DFG Bill Sub, DFG (s) (s) (s)

*The work of CB-I is mandatory and sometimes unpredictable and it cannot be compared to other DRSCs and Financial Committees. CB-I deals with constitution/re- constitution of about 53 Committees by way of elections/nominations. Similarly, there are about 91 Govt. Bodies in which members are elected/nominated. Besides, Branch also provides Secretarial assistance to Rules Committee and GPC. Unlike Other Committees, these two Committees do not select subjects for examination and report. Sittings of these Committees are convened only when adequate number of memoranda is received from Branches.

2. COMMITTEE BRANCH-II (Including Committee on Papers laid on the Table, Joint Committee on Offices of Profit, and Select/Joint Committee on Bills)

(1) FUNCTIONS

1.72 The Committee Branch-II deals with work relating to Committees viz. (i) Committee on Papers Laid on the Table (ii) Joint Committee on Offices of Profit and (iii) Select Committees/Joint Committees on Bills as and when constituted.

(2) FUNCTIONS OF THE JOINT COMMITTEE ON OFFICES OF PROFIT

1.73 The Joint Committee examines the composition and character of all Committees/bodies membership of which may disqualify a person for being chosen as and for being a member of Parliament and recommends in relation to the `Committees‘ examined by it what offices should disqualify and what offices should not disqualify.

(3) FUNCTIONS OF THE COMMITTEE ON PAPERS LAID ON THE TABLE

1.74 The Committee considers the explanations given by various Ministries regarding delay in laying on the Table of the House of their Annual Reports and Audited Accounts and of organisations/Bodies.

(4) WORK DONE DURING THE YEAR 2013

1.75 The following items of work attended to in the Committee during the year were as under: Committee on Papers Laid on the Table Number of No. of questions No. of Study tours No. of reports presented Remarks sittings of prepared by the undertaken by the by the Committee the Committee Committee Committe e held #

Oral Study Local Others Original Action Evidence Tours Taken

3 - 11 45 90 - 1

#Work relating to sitting of the Committee - Issue of notice and reminder notice - Preparation and circulation of agenda papers - Preparation of welcome speech and brief - Preparation and circulation of Minutes and other arrangements for the sitting.

Joint Committee on Offices of Profit

Number of No. of No. of study No. of reports presented by the Committee Remark sittings of questions tours (s) the prepared by undertaken by Committe the Committee the Committee e held for for which which arrangements arrangem were made ents were made

Oral Study Local Other Subject DFG Bills Subject DFG evide tours s (s) (s) nce

$ 7* Nil^^ Nil Nil Nil 3** - - - -

*Work relating to sittings of the Committee

- Issue of Notices and reminder Notices - preparation and circulation of Agenda Papers - preparation of Welcome speech for the use of Hon‘ble Chairman - To send Note to Interpreters Branch and Reporters Branch - To send requisition to Railway Canteen, PHA for refreshment - To make arrangement of materials for the sitting. - To send attendance sheet to MSA Branch, Lok Sabha and MSA Section, Rajya Sabha - preparation and circulation of Minutes

^^ Oral evidence of the representatives of the Ministry of Law and Justice (Department of Legal Affairs) was taken during the sittings of the Committee held on 7.2.2013 and 18.2.2013 – in connection with nomination of a Minister/member of Parliament to the Position of Patron in the Institution of Military Engineers(IME)

(5) Work pertaining to settlement of bills

(i) 4-9 January, 2008 Jaipur - National Institute of Ayurveda (Bills awaited)

(ii) 9-13 June, 2008 (a) Mumbai - Bills settled. (b) Hyderabad -NMDC-officers bills settled (Members already settled)

(iii) 15-23 January, 2009(a) Chennai – Animal Welfare Board of India (bills awaited) (b) Thiruvananthapuram– Hindustan Latex Limited. (Bills awaited)

(iv) 7-14 June,2010 (a) Mumbai - Security & Exchange Board of India, Mumbai. (Bills awaited)

(b) Goa - India Tourism Development Corporation Limited(officer 65

bills settled and Members bills sent to MSA Branch) (c) Hyderabad -The M/o Health and Family Welfare (Bills awaited) (d) Kolkata - The M/o Shipping (Bills settled)

(v) 04-09 January, 2011 (a) Thiruvananthapuram -Sarva Shiksha Abhiyan, Kerala Thiruvananthapuram (Bills awaited) (b) Kochi -Marine ProductsExport Development Authority, Kochi (Bills settled) (c) Bangalore-IndianPlywoodIndustries Research & Training Institute, Bangaluru (Bills settled)

(vi) 20-25 May, 2011 (a) Kolkata -Damodar Valley Corporation Kolkata (Bills under scrutiny) (b) Sikkim -State Mission Authority, State Project Office (Sarva Shiksha Abhiyan) Gangtok, Sikkim (bills awaited) (c) Darjeeling- Padmaja Naidu Himalayan Zoological Park, Darjeeling (Bills under scrutiny)

(vii) 08-12 June, 2012 (a) Srinagar-Bills (under scrutiny) (b) Jammu -Bills awaited

3. COMMITTEE ON GOVERNMENT ASSURANCES

(1) FUNCTIONS

1.76 The functions of the Committee on Government Assurances are to scrutinize in detail the assurances, promises, undertakings etc., given by Ministers from time to time on the floor of the House and to report on:-

(a) the extent to which such assurances, promises, undertakings etc. have been implemented; and (b) where implemented whether such implementation has taken place within the minimum time necessary for the purpose.

(2) WORK DONE DURING THE YEAR 2013

1.77 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of reports presented by the $Remark sittings of prepared by the tours Committee (s) the Committee undertaken by the Committee Committe Original Action Taken for which e held for arrangements which made arrangements Oral Study Local Others Bill evidenc Tours Sub. DFG @Sub. DFG made (s) e 15 75 Nil Nil Nil 10 Nil Nil

*The information relating to the number of original reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in remarks column.

@ATR is not prepared by this Committee

$Report No. 35 regarding pending assurances pertaining to the M/o agriculture drafted by Director (Q&C)

4. SUBORDINATE LEGISLATION COMMITTEE BRANCH

(1) FUNCTIONS

1.78 The Committee on Subordinate Legislation scrutinizes and reports to the House whether the powers to make regulations, rules, sub-rules, bye-laws etc., conferred by the Constitution or delegated by Parliament are being properly exercised by the executive within the scope of such delegation. All regulations, rules, sub-rules, bye-laws etc., commonly known as ‗Orders‘ whether laid on the Table of the House or not, framed in pursuance of the provisions of the Constitution or a statute delegating powers to a subordinate authority, fall within the purview of the examination of the Committee. After an ‗Order‘ is published in the Gazette, it is examined in the Branch to determine whether it is required to be brought to the notice of the Committee on any of the grounds laid down in Rule 320 of the Rules of Procedure and Conduct of Business in Lok Sabha or in accordance with any practice or direction of the Committee. In other words, Rule 320 ibid primarily prescribes the scope of examination of the Statutory Orders. It reads as under:-

(2) WORK DONE DURING THE YEAR 2013 1.79 The break-up of the work done in the Branch during the year was as under:

Number of No. of questions No. of study No. of reports presented by the *Remar sittings of prepared by the tours Committee k(s) the Committee undertaken by Committe the Committee e held for for which which arrangements arrangem were made ents were made Original Action Taken

Oral Study Local Other Subject DFG Bill Sub. DFG Evidence Tours (s) (s) (s)

12 Nil 305 Nil 2 6 NA - 3 NA

*The Committee was constituted on 23.9.13. During the period under review, the Committee scrutinized 3270 orders and undertook 728 Gazette for examination and 197 references were made to the concerned Ministry/Deptt

5. EMPOWERMENT OF WOMEN COMMITTEE BRANCH

1.80 The Empowerment of Women Committee Branch provides secretarial assistance to the Committee on Empowerment of Women.

(1) FUNCTIONS OF THE COMMITTEE

1.81 The functions of the Committee on Empowerment of Women are:

(a) to consider the report of National Commission for Women and to report on the measures taken by the Union Government for improving the status/conditions of women;

(b) to examine the measures taken by the Union Government to secure for women equality, status and dignity in all matters;

(c) to examine the measures taken by the Union Government for comprehensive education and adequate representation of women in Legislative bodies/service and other fields;

(d) to report on the working of the welfare programmes for the women;

(e) to report on the action taken by the Union Government and Administration of the Union Territories on the measures proposed by the Committee; and

(f) to examine such other matters as may seem fit to the Committee or are specifically referred to it by the House or the Speaker and the Rajya Sabha or the Chairman, Rajya Sabha.

(2) WORK DONE DURING THE YEAR 2013

1.82 The break-up of the work done in the Branch during the year was as under:

Number of No. of questions No. of study No. of reports presented by the *Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committe the Committee Original Action Taken e held for for which which arrangements arrangem made ents made Oral Study Local Other Sub. DFG Bill Sub. DFG Eviden Tours s (s) (s) (s) ce 17 245 180 ….. 02 03 N.A - 01 -

*1 Original Report and 1 ATR by Additional Director, 1 Original Report by Committee Officer and 1 Original Report by Committee Assistant.

6. JOINT COMMITTEE ON SECURITY IN PARLIAMENT HOUSE COMPLEX

(1) FUNCTIONS

1.83 The Joint Committee on Security in Parliament House Complex Cell provides secretarial assistance to the JPC, Steering Committee and Nodal Coordinating Body (NCB) on Security in Parliament House Complex.

(2) WORK DONE DURING THE YEAR 2013 1.84 The break-up of the work done in the Cell during the year was as under: Number of No. of questions No. of study No. of reports presented by the @Material sittings of prepared by the tours Committee studies the Committee undertaken by (No. of Original Action Taken Committee the Committee pages) held for for which which arrangements arrangeme made nts made Oral Study Local Other Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) ce 5 10 ------

@The JPC does not lay its Report on the Table of the House. However, the Minutes of the sittings are presented before the HS, LS and HC, RS. Thereafter, the same are included in the Report

7. JOINT PARLIAMENTARY COMMITTEE (TLS) CELL

(1) INTRODUCTION

1.85 The Joint Parliamentary Committee to examine matters relating to Allocation and Pricing of Telecom Licences and Spectrum was constituted on 4 March 2011, under the Chairmanship of Shri P.C. Chacko, MP. The Committee consists of 20 Members from Lok Sabha and 10 Members from Rajya Sabha to examine matters relating to allocation and pricing of telecom licences and spectrum. The following are the terms of reference of the Committee:- (i) To examine policy prescriptions and their interpretation thereafter by successive Governments, including decision of the Union Cabinet and the consequences thereof, in the allocation and pricing of telecom licences and spectrum from 1998 to 2009;

(ii) To examine irregularities and aberration, if any, and the consequences thereof in the implementation of Government decisions and policy prescriptions from 1998 to 2009; and

(iii) To make recommendations to ensure formulation of appropriate procedure for implementation of laid down policy in the allocation and pricing of telecom licences.

1.86 The report of the Committee was adopted at their sitting held on 27 September 2013. The Joint Committee presented its report to Hon‘ble Speaker, Lok Sabha on 29 October 2013. The report of the Joint Parliamentary Committee (JPC) was presented to the Lok Sabha on 9 December 2013 and laid on the Table of Rajya Sabha on 10 December 2013.

1.87 A Cell to facilitate the working of the Joint Committee to examine matters relating to allocation and pricing of telecom licences and spectrum was constituted with effect from 7 March 2011 to provide secretarial assistance to the Committee. (2) FUNCTION

(i) Procurement of relevant papers/Documents/Reports/Background Notes/Consultation Papers/guidelines/recommendations from office of the Comptroller & Auditor General (C&AG), Ministry of Communication & Information Technology (Department of Telecommunications), Telecom Regulatory Authority of India (TRAI), Central Bureau of Investigation (CBI), Ministry of Finance (Department of Revenue & Economic Affairs), Prime Minister‘s Office, Cabinet Secretariat, etc.

(ii) Examination of the Policies/Guidelines/recommendations pertaining to allocation and pricing of telecom licenses and spectrum during the period 1998 to 2009 issued by the MoICT (Department of Telecommunications), the nodal Ministry to find out irregularities and aberration, if any, and to suggest measures;

(iii) Preparation of the List of Points for collection of material in respect of the terms of reference of the Committee from the Ministries/Departments/Agencies concerned;

(iv) Making arrangements for the sittings of the Committee including issue of Notices, telegrams, Office Memorandum, placing refreshments orders, requisition of services of Reporters & Interpreters; and circulation of relevant material to the Members of the Committee; 71

(v) Preparation of Welcome and Concluding Speeches for the Chairman for each sitting as well as preparation of files for the sittings; holding of Press Conference by the Chairman and preparation of Press bulletin for the same;

(vi) Preparation of questionnaires for oral evidence and informal discussion with the representatives of the MoICT, CBI, TRAI C&AG, MoF, non-official witnesses and also on the points arising out of evidence tendered before the Committee by the Ministries/Departments, etc. and getting the relevant proceedings of the sittings of the Committee corrected by the Ministries/Departments/witnesses;

(vii) Preparation of minutes of the sitting of the Committee and circulation of the same after approval by the Chairman;

(viii) Drafting of Chapters on the issues/developments during the period; and getting them approved by the Chairman;

(ix) Factual verification, printing, presentation and circulation of Reports;

(x) Preparation of press clippings pertaining to the subject matters of the Committee;

(xi) Preparation of Budget and revised estimates;

(xiii) Preparation of information relating to RTI, CB-1, SG‘s DO letter, JPI and Question Branch reference; and

(xiv) Maintaining list of documents called for, received and circulated and follow up with Ministries/Departments for timely furnishing of information

(3) WORK DONE DURING THE YEAR 2013

1.88 The break-up of the work done in the Cell during the year was as under:-

Number of No. of questions No. of study No. of reports presented by the *Material sittings of prepared by the tours Committee studies (No. of the Committee undertaken by pages) Committee the Committee Original Action Taken held for for which which arrangements arrangeme made nts made Oral Study Local Other Sub; DFG Bill Sub. DFG Eviden Tours s (s) (s) (s) ce ------@(60 questions @6 for the use of 7 Chairman)

*In addition to the above, several RTI applications/representations/complaints from MPs/Ex. MPs/ individuals were examined in the Branch and necessary action taken.

8. MPLADS COMMITTEE BRANCH

1.89 MPLADS Committee Branch provides secretarial assistance to the Committee on Members of Parliament Local Area Development Scheme (Lok Sabha).

(1) FUNCTIONS OF THE COMMITTEE

1.90 The functions of the MPLADS Committee (Lok Sabha) are to : (a) monitor and review periodically the performance and problems in implementation of the MPLAD Scheme;

(b) consider complaints of Members of Lok Sabha in regard to the Scheme; and

(c) perform such other functions in respect of the MPLAD Scheme as may be assigned to it by the Speaker from time to time.

(2) WORK DONE DURING THE YEAR 2013

1.91 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of reports presented by the @Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committee the Committee Original Action Taken held for for which which arrangements Sub. DFG Bill Sub. DFG arrange- made (s) (s) (s) ments Oral Study Local Other made eviden Tours s ce

8 36 301 Nil *3 1 - - 1 -

@ In addition 44 representations /complaints from MPs/ Individuals were examined in the Branch and necessary action was taken on them.

*The Committee undertook two study tours during its term of 2012-13 and one study tour was undertaken during 2013-14.

Note:- The Committee also presented one Final Action-taken Statement on the Eighth Report of 15th Lok Sabha( Action Taken by the Government on the recommendations contained in the 4th Report of the Committee on MPLADs (15th Lok Sabha) on "Effective Monitoring of the MPLAD Scheme to avoid delays in execution of MPLADS works"..

9. PETITIONS COMMITTEE BRANCH

1.92 The Petitions Committee Branch provides secretarial assistance to the Committee on Petitions.

(1) FUNCTIONS OF THE COMMITTEE

1.93 The functions of Committee on Petitions are:

(i) to examine every petition after it is presented to the House, and if the petition complies with the rules, the Committee may direct that the petition may be circulated in extenso or in summary form to all the members of the House; where the circulation of the petition has not been directed, the Speaker may at any time direct that the petition be circulated;

(ii) to report to the House on specific complaints made in the petition after taking such evidence as it deem fit;

(iii) to suggest remedial measures either in a concrete form applicable to the case under review or to prevent such cases in future; and

(iv) to consider representations, letters and telegrams from various individuals, association etc., which are not covered by the rules relating to petitions, and give directions for their disposal.

(2) WORK DONE DURING THE YEAR 2013

1.94 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of reports presented by the *Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Committe the Committee Original Action Taken e held for for which which arrangements Sub. DFG Bill Sub. DFG arrange- made (s) (s) (s) ments made Oral Study Local Other eviden Tours s ce

14 335 210 Nil 2 4 NA NA 1 NA

*Reports drafted by various Officers are as follows:-

Director – 1 ATR Deputy Secretary – 1 Under Secretary – 1

The Committee on Petitions Branch receives a large number Representations. During 2013, this Branch examined 01 Petition which was converted into a representation with the consent 74

of the concerned Member. In addition a total of 2326 representations were also examined by the Branch. Out of these representations 45 were referred to the respective Ministries for obtaining factual information thereon which also included comments of the Ministries in regard to the issues raised therein and the remaining representations were either forwarded to the respective Ministries for such action as they may deem fit or were filed under the prevailing Rules /Directions as applicable for the disposal of the Committee work.

@ The Committee do not select subjects. The Committee undertake petitions/representations for examination. The Reports of the Committee include chapters on representations/ petitions and also chapters on Action Taken on earlier Reports of the Committee.

10. SCHEDULED CASTES AND TRIBES COMMITTEE BRANCH

1.95 The Branch provides secretarial assistance to the Committee on the Welfare of Scheduled Castes and Scheduled Tribes.

(1) FUNCTIONS

(a) to consider the reports submitted by the National Commission for the Scheduled Castes and the National Commission for the Scheduled Tribes under Article 338(5)(d) & 338A(5)(d) respectively of the Constitution and to report as to the measures that should be taken by the Union Government in respect of matters within the purview of the Union Government including the Administrations of the Union Territories;

(b) to report on the action taken by the Union Government and the Administration of the Union Territories on the measures proposed by the Committee;

(c) to examine the measures taken by the Union Government to secure due representation of the Scheduled Castes and Scheduled Tribes in services and posts under its control (including appointments in the Public Sector Undertakings, Nationalised Banks, Statutory and Semi-Government Bodies and in the Union Territories) having regard to the provisions of Article 335;

(d) to report on the working of the welfare programmes for the Scheduled Castes and the Scheduled Tribes in the Union Territories; and

(e) to examine such other matters as may seem fit to the Committee or are specifically referred to it by the House or the Speaker.

(2) WORK DONE DURING THE YEAR 2013

1.96 The break-up of the work done in the Branch during the year was as under:

No. of No. of No. of Study Examinatio Number of Reports presented by *Remark Sittings questions tours n of the Committee (s) of the prepared undertaken by representati Material Commi by the the Committee on from studied ttee Committe SC/ST (No. of held e Association pages) OE ST Local Other s/ Sub. DFG Bill Sub. DFG Individuals (s) (s) (s) 5000 (s) (approx.)

18 500 180 Nil 3 813 5 Nil Nil 2 Nil

*Apart from supervision of Reports, U.S. have also been assigned the Original Reports on the subject (i)Reservation for and Employment of SCs/STs in State Bank of India (SBI) and credit facilities provided by Bank to them

(ii) Development of SCs and STs under Corporate Social Responsibility and ATR on implementation of schemes for Beedi workers with particular reference to Scheduled Castes and Scheduled Tribes. (i) Report of the Study Tour of the Committee to Bhubaneswar, Chennai and Visakhapatnam during January, 2012.

(ii) Report of the Study Tour of the Committee on their visit to Kochi, Munnar, Bangalore and Goa during June-July, 2012. 76

11. COMMITTEE ON WELFARE OF OTHER BACKWARD CLASSES (OBCs)

1.97 Consequent upon adoption of a Motion moved in the Lok Sabha on 21st December 2011 by the Minister of Parliamentary Affairs and Water Resources, the Committee on Welfare of Other Backward Classes (OBCs) was constituted on 4th June, 2012. The Committee consist of 30 members, 20 from Lok Sabha and 10 from Rajya Sabha. The Chairman of the Committee is appointed by the Speaker from amongst the Members of the Committee. Functions of the Committee: i) To consider the reports submitted by the National Commission for Backward Classes (NCBC) set up under the National Commission for Backward Classes Act, 1993 and to report to both the Houses as to the measures that should be taken by the Union Government in respect of matters within the purview of the Union Government including the Administrations of the Union Territories; ii) To report to both the Houses on the action taken by the Union Government and the Administrations of the Union Territories on the measures proposed by the Committee; iii) To examine the measures taken by the Union Government to secure the representation of the Other Backward Classes, particularly the Most Backward Classes, in services and posts under its control (including appointments in the public sector undertakings, statutory and semi-Government Bodies and in the Union Territories) having regard to the provisions of the Constitution; iv) To report to both the Houses on the working of the welfare programmes for the Other Backward Classes in the Union Territories; v) To consider generally and to report to both the Houses on all matters concerning the welfare of the Other Backward Classes which fall within the purview of Union Government including the Administrations of Union Territories; and vi) To examine such of matters as may deem fit to the Committee or are specifically referred to it by the House or the Speaker.

(2) WORK DONE DURING THE YEAR 2013

1.98 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study *No. of reports presented by the Remark sittings of prepared by the tours Committee (s) the Committee undertaken by Original Action Taken Committe the Committee Sub. DFG Bill Sub. DFG e held for for which (s) (s) (s) which arrangements arrange- made ments Oral Study Local Other made eviden Tours s ce 7 105 277 Nil 1 1 - - - -

* The information relating to the number of Original Reports drafted by US/DS/Addl. Director/director should specifically be mentioned in remarks column 77

12. COMPLAINTS COMMITTEE CELL

Constitution of the Complaints Committee:

1.99 The Complaints Committee in the Lok Sabha Secretariat was established by the Hon‘ble Speaker vide Notification No.F.7/52/2009/AN.I(DM&CC)/GN-6413/2010 dated 22.04.2010 to examine the complaints/allegations of sexual harassment of women employees of the Lok Sabha Secretariat at workplace and also to recommend appropriate measures for redressal of grievances and prevention of sexual harassment. The Complaints Committee has been reconstituted from time to time to inquire into disciplinary cases regarding sexual harassment of women employees referred to it by the Disciplinary Authority.

(1) FUNCTIONS

i) To examine complaints/allegations of sexual harassment of women employees of the Lok Sabha Secretariat at workplace;

ii) recommend appropriate measures for redressal of grievances and prevention of sexual harassment;

iii) to ensure that victims or witnesses are not victimized or discriminated against while dealing with complaints of sexual harassment at the workplace. The victims of sexual harassment in Lok Sabha Secretariat should have the option to seek transfer of the perpetrator or their own transfer;

iv) to ensure that the guidelines laid down by the Supreme Court on prevention of sexual harassment are being followed in the Lok Sabha Secretariat; and

v) to meet once in a quarter even if there are no live cases and review the preparedness to fulfill all requirements of the Vishaka Case Judgement. The Complaints Committee is deemed to be the Inquiring Authority for the purpose of Central Civil Services (Classification, Control & Appeal) Rules, 1965 and holds inquiry as far as practicable in accordance with the procedure laid down in these Rules. (2) WORK DONE DURING THE YEAR 2013 1.100 The break-up of the work done in the Committee during the year was as under:- No. of No. of questions No. of study No. of reports presented by the Remark sittings of prepared by the tours Committee* (s) the Committee undertaken by Original Action Committe the Committee Taken e held for for which Sub. DFG Bill Sub. DFG which arrangements (s) (s) (s) arrange- made ments Oral Study Local Other made eviden Tours s ce *15 ------

*(In respect of One disciplinary case referred to the Complaints Committee by the Disciplinary Authority) 78

13. RESERVATION CELL FOR SC/ST EMPLOYEES

(1) FUNCTIONS

1.101 Reservation Cell for SC/ST Employees was constituted vide Office Order Part-I No 1650 dated 24th September, 2012. The main functions of Reservation Cell for SC/ST employees are enumerated below:

 To ensure due compliance with the orders and instructions pertaining to Reservation issued in favour of Scheduled Caste and Scheduled Tribes employees.

 Ensure that the reservation orders relating to persons with disabilities enumerated in R& CS Order No. PDA-1247/2011 dated 07.09.2011 are complied with.

 Examining promotion Proposals for various grades/services of Lok Sabha Secretariat in accordance with the established reservation rules for SC/ST employees.

 Vetting of vacancies arising in various services/grades of Lok Sabha Secretariat in accordance with the established reservation rules for SC/ST employees/person with disabilities.

 Receiving Representations from SC/ST and Physically Disabled persons of the Secretariat regarding their Service related matters covered by the reservation orders and forwarding the same to Administration Branch-I for necessary action. Also giving suggestions/recommendations after examining the Representations received in light of the established reservation related rules for SC/ST and Physically Disabled persons.

 Conducting Annual Inspection of the Reservation Roster/Roster Registers maintained in the Administration Branch-I and ensuring that they are maintained as per the procedure laid down by DoPT in the Brochure on Reservation for SC/ST & OBC‘s and thereby proper implementation of reservation orders.

 Reporting/Submission to Secretary General Cases of negligence or lapses if any related to implementation of Reservation orders for SC/ST and Physically Disabled Persons.

1.102 The Administrative Branches look after the general administrative machinery of Lok Sabha Secretariat and function as service Branches for Lok Sabha Secretariat.

1. ADMINISTRATION BRANCH-I

(1) FUNCTIONS

1.103 Administration Branch-I deals with the application and interpretation of the Lok Sabha Secretariat (Recruitment and Conditions of Service) Rules, Conduct Rules etc., examination and adoption of orders regarding conditions of service and orders of financial nature received from various Ministries of the Govt. of India. Establishment matters, such as creation, continuance, conversion, re-designation and classification of posts, revision of scale of pay of various posts, appointment, confirmation, promotions, posting and transfers, fixation of pay in respect of non-gazetted employees, grant of various types of advances, deputation in the personnel staff of HS/HDS/LOP/Chairman of Parliamentary Committees, Leader, Deputy Leader and Chief Whips of Parliamentary Parties and Groups in Lok Sabha and re- organisation of Branches of this Secretariat are dealt within the Branch. Cases referred to the Branch for initiation of departmental disciplinary action under the R&CS Rules and Court cases filed against the Secretariat in service matters are also dealt with by the DM&CC Unit.

(2) WORK DONE DURING THE YEAR 2013

1.104 The break-up of the work done in the Branch during the year was as under:-

(2) MAJOR CHANGES IN THE ORGANISATION, POLICY, PROCEDURE OR PRACTICE DURING THE YEAR – 2013

(i) Comprehensive Cadre Review of all the services of Lok Sabha Secretariat. (ii) Introduction of Compulsory Health Check up Scheme for employees of the Secretariat. (iii) Creation of Heritage Management Branch to maintain heritage character of Parliament House. (iv) During the year, departmental examination for appointment to the post of Attendant Gr-III was conducted and 37 persons [33 Sessional Attendants and 04 casual labourers] were selected. The pre-appointment formalities are in progress. (v) The Competent Authority approved appointment of 08 persons on compassionate grounds during the year. Out of these 08 persons, 03 will be appointed in the grade of Junior Clerk for which pre-appointment formalities have been taken up. The remaining 05 persons are to be appointed as Housekeeper Gr-III for which pre-appointment formalities are being taken up. These persons will be appointed as Housekeeper Grade-III consequent upon arisen of vacancies in that grade. 80

(vi) Increase in the rate of honorarium for invigilation duty.

(vii) Creation of 05 new Branches/cells, namely-

(i) Committee on the Welfare of Other Backward Classes ;

(ii) Committee on violation of Protocol Norms and Contemptuous Behaviour of Govt. Officers with Members of Lok Sabha

(iii) Heritage Management Branch;

(iv) Reservation Cell for SC/ST Employees; and

(v) Complaints Committee Cell

(viii) Setting up of a Joint Parliamentary Committee to examine matters relating to allocation and pricing of telecom licences and spectrum allocation during the period.

(ix) Constituted one member Committee to suggest ways and means to carry forward digitization and microfilming of Parliamentary Proceedings and documents and to transform Parliamentary Library into a digital library.

(x) Creation of 03 new parliamentary forums, pertaining to -

(i) Disaster Management; (ii) Artisans and Craftspeople; and (iii) Millennium Development Goals

(xi) Fee of consultants engaged in LSTV was increased by 10%

l. Subject Nos. No . 1. Issue of R&CS Orders under the LSS(R&CS) 61 Rules 1955 2. Creation of temporary posts in various Services 34 of Lok Sabha Secretariat 3. Abolition of posts in various Services of Lok 05 Sabha Secretariat 4. Appointment, confirmation, promotion, Statement-I retirement, resignation etc. 5. Formation of panel on the basis of direct Statement- recruitment examination. II 6. Engagement/Extension of tenure of Consultant 100 7. Termination of persons appointed as Consultant 05 8. Extension of services beyond superannuation Nil 9. Extension of services after re-employment Nil 10. Grant of advances of different types to 470 employees 11. Withdrawal/Advances from GPF accounts. 547

12. No of cases relating to RTI Act, 2005 processed Statement- during the year III 13. Category-wise sanctioned and actual strength Statement- IV 81

14. Strength of Personal staff of HS, HDS, LOP, Lok Statement- Sabha, Chairman/Chairpersons of V Parliamentary Committees, Leaders/Deputy Leaders/Chief Whips of the various Parties.

1.105 In addition, other matters pertaining to Administration Branch viz. deputation, Encashment of EL, Forwarding of applications, permission for acquiring movable & immovable property, addition of educational qualification, change of name, change of home town, permission to go abroad, permission for acquiring passport, permission to join educational institutions, counting of past service and pensionary benefits, regulation of joining time, appointment of Consultants and their extension thereto and all other matters pertaining to establishment were also dealt with by the Branch.

STATEMENT- I As on 31.12.2013

Appointment, Confirmation, Promotion, Retirement, Resignation etc.

S.N Gazetted Non- Total o. Gazetted 1. (a) No. of Officers appointed 04 68 72 through Direct Recruitment (b) No of appointments made on Nil 09 09 the basis of departmental examination ------(c) No. of appointments made on compassionate grounds. 2. No. of officers appointed on 72 173 245 promotion. 3. No. of officers reverted from Nil Nil Nil Higher officiating grade/scale for want of post/scale. 4. No. of officers confirmed. 12 138 150 5. No. of officers whose services Nil Nil Nil were extended beyond the age of superannuation. 6. No. of officers retired on attaining 18 26 44 the age of superannuation (including those whose services were extended beyond the age of superannuation). 7. No. of officers permitted to retire 01 -- 01 voluntarily. 8. No. of officers resigned. -- 07 07 9. No. of officers reverted to lower ------post as a measure of penalty. 10. No. of officers whose services Nil Nil Nil were terminated 11. No. of persons appointed on NIL Nil Nil tenure basis 12. No. of officers expired while in 02 05 07 service 13. No. of officers appointed from -- 01 01 other Departments on deputation/ transfer to this Secretariat. 82

14. (a)No. of officers removed from Nil Nil Nil service (b)No. of officers suspended Nil 01 01

15. No. of officers on deputation to ------this Secretariat reverted to their parent Departments/relinquished charge/transferred to other departments 16. No. of officers of this Secretariat 05 05 10 on deputation/transfer to other departments 17. No. of officers of this Secretariat 01 01 02 on deputation to other departments who resumed duties in this Secretariat on reversion 18. (a)No. of officers re-employed Nil Nil Nil after retirement (b)No. of officers appointed on Nil Nil Nil Contract Basis

19. (a)No. of re-employed officers Nil Nil Nil relieved of their duties (b)No. of officers appointed on Nil Nil Nil contract basis relieved of their duties

20. Number of officers granted Time 95 239 334 Scale Placement – 2011.

STATEMENT- II As on 31.12.2013

Formation of panel on the basis of Direct/Departmental Recruitment Examination

Sl. Name of post(s) No. of persons Remarks No. placed in the panel during 2013 1. Junior Proof Reader 01 Appointed on 03.09.2013 2. Reprographer Grade-II 01 Appointed on 02.09.2013 3. Warehouseman 01 Pre-appointment formalities underway 4. Printer 03 Pre-appointment formalities under way. 5. Binder Grade-II 05 01 in house person appointed on 24.12.2013 6. Junior Proof Reader 09 Pre-appointment formalities underway 7. Security Assistant Gr-II 14 All the persons from DR Panel dated 27.08.2013 have joined. 8. Junior Library Assistant 08 06 persons have already been joined. For 02 persons pre-appointment formalities underway. 9. Parliamentary Interpreter 02 Both the persons have joined. Grade-I 83

10. Parliamentary Interpreter 02 Both the persons have joined Grade-II 11. Parliamentary 01 One person has joined. Interpreter Grade-II [Reserve Panel] 12. Hindi Assistant 11 09 persons have joined the grade [Panel dated 3.7.2013] 01 person has intimated his unwillingness to join and 01 person will join in January, 2014.

13. Hindi Assistant 11 09 persons have joined the grade [Panel dated 24.7.2013] 01 person has intimated his unwillingness to join and 01 person is yet to join. 14. Staff Car Driver Gr-II 01 DE panel dated 24.05.2013 – appointed 01 person 15. Staff Car Driver 03 DE Panel dated 4.6.2013- (Ordinary Grade) appointed 03 persons.

STATEMENT-III As on 31.12.2013

Number of cases relating to RTI Act, 2005 processed during the year 2013

Sl Subject No. of cases No. 1. Total No. of Applications 590 2. Total No. of First Appeal before Appellate Authority 109 3. Total No. of Second Appeal before 31 Central Information Commission. 4. Besides the above, the following matters were also taken up during the year 2013:

(i) Suo-moto disclosure (by uploading on the website of Lok Sabha) for information i.e. Establishment List, Persons engaged as consultants in LSTV, PMA, Personal Staff of Dignitaries, Rules applicable to the employees, office orders, Circulars and Notifications etc. under mandatory obligation of Section (4)(1)(b) of the RTI Act, 2005.

(ii) Reply for Audit Party pertaining to RTI matters.

(iii) Preparation of brief functions of the Secretariat and various Services/Branches/Divisions/Sections/Wings/Units etc.,

(iv) Implementation of RTI Act – Continuity of records in the Office of Leader of Opposition, Lok Sabha.

(v) Matters pertaining to power point presentation regarding division of work amongst Additional Secretaries/Joint Secretaries.

STATEMENT-IV As on 31.12.2013 Category-wise Sanctioned and Actual strength

S. Category Sanctioned Actual Remarks No. strength strength 1. Secretary General 01 01 2. Secretary 01 00 3. Additional Secretary 04 04 4. Joint Secretary 16 13

THE LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

S. Category Sanctioned Actual Remarks No. Strength strength 1. Director 27 26 Excluding 01 person on deputation 2. Additional Director 30 30 3. Deputy Secretary 42 41 Including 01 person on deputation 4. Under Secretary 40 38 Including 02 persons on deputation 5. EO/LO/CO/PO 118 83 6. Welfare Officer 01 00 01 Manager of printing is designated as Welfare Officer. 7. Sr. EA/LA/CA/PA 158 154 8. EA/LA/CA/PA 181 145

L A R R D I SERVICE

S.l Category Sanctioned Actual Remarks No. strength Strength 1. Director (LARRDIS) 08 08

2. Additional Director 15 15 (LARRDIS) 3. Joint Director 24 24 (LARRDIS) 4. Deputy Director 19 19 (LARRDIS) 5. Research/Referenc 27 24 e Officer (Promoti (Promo on) tion) + +27 DR 06 DR 54 30 6. Reference/Researc 27 19 h Assistant 7. Sr. Library 25 23 Assistant 8. Jr. Library Assistant 36 19 9. Senior Library Attdt. 12 07 10. Junior Library Attdt. 11 11

SIMULTANEOUS INTERPRETATION SERVICE

Sl Category Sanctioned Actual Remarks .No. Strength Strength 1. Director 02 02 Including 01 (Interpretation) Person on deputation 2. Additional Director 03 02 Excluding 01 (Interpretation) person on ad-hoc promotion. 3. Joint Director 07 07 Including one (Interpretation) person on ad-hoc promotion 4. Parly. Interpreter 13 13 Grade-I 5. Parly. Interpreter 17 08 Gr.- II

VERBATIM REPORTING SERVICE

Sl Category Sanctioned Actual Remarks .No. strength strength 1. Director(Reporting) 02 01 2. Additional Director 05 05 (Reporting) 3. Joint Director 26 25 Excluding 01 person (Reporting) on ad-hoc promotion 4. Parly. Reporter 21 10 Grade-I 5. Parly. Reporter 14 07 Grade-II

PRIVATE SECRETARIES AND STENOGRAPHIC SERVICE

Sl Category Sanctioned Actual Remarks .No. strength strength 1. Director(PSS) 02 02 2. Additional Director(PSS) 05 05 3. Joint Director (PSS) 17 17 4. Sr. Private Secretary 26 26 5. Private Secretary 20 18 6. Sr. Personal Assistant 35 34 Excluding PAs who have been granted TSP and designated as Sr.PA(TSP). 7. Personal Assistant 79 74 Including PAs who have been granted TSP and designated as Sr.PA(TSP) 8. Stenographer 63 26 JRC have informed about 37 vacancies.

STAFF CAR DRIVER

1. Staff Car Driver 06 05 (Special Grade) 2. Staff Car Driver Gr. -I 14 12 3. Staff Car Driver Gr. -II 11 10 4. Staff Car Driver (Ordinary 24 21 Grade) 5. Dispatch Rider 03 02 6. Muralist 01 01

PRINTING AND PUBLICATIONS SERVICE

Sl Category Sanctione Actual Remarks .No. d strength strength 1. Director (Printing) 02 00 2. Additional Director (Printing) 02 02 3. Joint Director (Printing) 02 03 01 vacancy downgraded from Director Grade. 4. Assistant Director (Ptg & 03 03 Pub) 5. Manager of Printing 07 07 6. Production Officer 01 01 7. Sr. Printing Assistant 12 12 8. Printing Assistant 15 15 9. Proof Reader 22 11 10 Junior Proof Reader 22 19 11 DTP Operator 04 00 . 12 Litho Operator 05 01 . 13 Printer 04 00 . 14 Senior Reprographer 14 13 . 15 Reprographer Grade-I . Promotion 25% 04 04 DR 75% 11 00 16 Reprographer Grade-II 06 06 . 17 Sr. Production Assistant 01 01 . 18 Production Assistant 04 04 . 19 Jr. Production Assistant 09 07 . 20 Binder Grade-I 06 02 . 21 Binder Grade-II . Promotion 50% 03 01 DR 50% 03 00 22 Warehouseman 08 08 . 23 Printer 03 00 . 87

EDITORIAL AND TRANSLATION SERVICE

Sl Category Sanctioned Actual Remarks .No. strength strength 1. Director(Translation) 03 02 2. Additional Director 07 07 (Translation) 3. Joint Director 15 15 (Translation) 4. Editor 37 37 01 Editor is designated as OSD (Welfare) and working in Welfare Branch 5. Assistant Editor 52 50 6. Translator 49 42 7. Hindi Assistant 61 26 03 persons appointed by transfer on deputation/absorption basis.

PARLIAMENT SECURITY SERVICE

S.No. Category Sanctioned Actual Remarks Strength Strength 1. Joint Secretary(Security) 01 01 2. Director (Security) 02 01 Non Technical Wing 3. Additional Director (Security) 03 03 4. Joint Director (Security) 06 06 5. Assistant Director (Security) 07 07 6. Joint Director (Marshal) (Ex- 01 01 cadre) 7. Assistant Director (Marshal) 01 Nil 01 post of AD (ex-cadre) (Marshal) (ex-cadre) kept in abeyance. 8. Security Officer 25 24 9. Marshal(Ex-cadre) 01 01 10 Senior Security Assistant 52 50 . 11 Security Assistant Grade-I 50 46 . 12 Security Assistant Grade-II 108 62 . Technical Wing 13 Addl.Director(Tech) 02 01 01 post kept in . abeyance 14 Joint Director (Tech) -- -- 01 post to be created . when person(s) in feeder grade become(s) eligible. 15 Assistant Director 07 06 01 post kept in . (Technical) abeyance 16 Security Officer (Technical) 08 07 . 17 Senior Security Assistant 48 39 88

. (Tech) 18 Security Assistant Gr.-I 52 09 . (Tech) 19 Security Assistant Gr.-II 30 02 . (Tech) 20 Security Assistant Gr-II 01 01 . (Pharmacist) 21 Security Guard (Dog 09 09 . Handler) 22 SecurityGuard 03 Nil . (Kennelmen/Cook)

CLERICAL SERVICE

S.No. Category Sanctione Actual Remarks d strength strengt h 1. Senior Clerk 100 98 2. Junior Clerk 158 105

MESSENGERS SERVICE

S.No. Category Sanctione Actual Remarks d Strength Strengt h 1. Senior Chamber Attendant 10 10 (SG) 2. Senior Chamber Attendant 50 47 3. Chamber Attendant 100 89 4. Attendant Grade-II 110 99 Including 01 person on deputation 5. Attendant Grade-III 130 97

HOUSEKEEPING WING

S.No. Category Sanctione Actual Remarks d Strength Strengt h 1. Housekeeper (Spl. Grade) 10 10 2. Housekeeper Gr.-I 37 32 3. Housekeeper Gr-II 39 36 4. Housekeeper Gr.- 39 17 III/Farrash

Sanctioned Strength of the Secretariat as on 31.12.2013 – 2868 Actual Strength of the Secretariat as on 31.12.2013 - 2240

Parliament Museum

Sl. No Category Sanctione Actual Remarks d strength strength 1. Chief Curator 1 0 2. Curator 2 0 3. Deputy Curator 2 0 01 person working on contract basis. 01 person appointed on Regular 89

basis in the Grade Pay of Rs. 5400 4. Conservator 1 01 Working on deputation basis 5. System Analyst 1 1 Appointed on regular basis in Grade Pay of Rs. 5400 6. Senior Technical 1 0 Assistant 7. Technical Assistant 2 1 Appointed on regular basis in the Grade Pay of Rs. 4600

Lok Sabha Television Service

1.106 The term of the Consultant(s) engaged in LSTV was extended for a period of one year.

STATEMENT-V PERSONAL STRENGTH OF HON’BLE SPEAKER’s STAFF AS ON 31.12.2013

Sl. Name of Post Strength No. 1. Principal Secretary to HS(Consultant) 01 2. Private Secretary to HS 01 3. OSD to HS 01 4. Assistant Private Secretary 01 5. 2nd Personal Assistant 01 6. Staff Car Driver(OG) 01 7. Attendant Gr-III 08 Total 14

Hon’ble Deputy Speaker

Sl. Name of Post Strength N o. 1. Secretary to HDS 01 2. Private Secretary to HDS 01 3. Additional PS to HDS 01 4. Assistant Private Secretary 02 5. 1st PA 01 6. Senior Clerk 01 7. 2nd PA 01 8. Junior Clerk 01 9. Attendant Grade-III 03 12 Total Leader of Opposition, Lok Sabha

Sl.No Name of Post Strength . 1. PS to LOP 01 2. Additional Private Secretary 03 3. Assistant Private Secretary 01 4. 1st PA 02 5. Junior Clerk 01 90

6. Attendant Gr.-II 01 7. Attendant Gr.-III 05 Total 14 Chairmen/Chairpersons of Parliamentary Committees

Sl.No Name of Post Strength . 1. Senior Private Secretary 35 2. Attendant Grade-III 35 Total 70

Leaders/Deputy Leaders/Chief Whips

Parti Name of the Post Leaders Dy., Leaders Chief Whips es (Strength) (Strength) (Strength)

INC Private Secretary Nil Nil 01 BJP Private Secretary Nil Nil 01 91

2. ADMINISTRATION BRANCH-II

(1) FUNCTIONS

1.107 The main functions of Administration Branch-II are: maintenance of Service Books/Leave Accounts, matters regarding Annual increments for non-gazetted staff; provision of Telephones, Mobile phones, Hotlines, RAX, Key Telephone Systems, Toll Free connections and Leased Circuits; allotment of Lok Sabha Pool accommodation; staff cars and other vehicles; Casual Labourers; various matters under CGHS; Medi-Claim Insurance Policies for Consultants of LSTV Channel; work relating to invitation cards for Independence Day, Republic Day Rehearsal Parade, Republic Day Parade, Republic Day Reception, Army Day Parade, and Beating Retreat Ceremonies.

(2) WORK DONE DURING THE YEAR 2013

1.108 The break-up of the work done in the Branch during the year was as under:-

(a) OPENING AND MAINTENANCE OF SERVICE BOOKS OF NON- GAZETTED STAFF

(i) Service Books closed/transferred - 69

(ii) New Service Books opened - 57 (iii) Total Service Books with the Branch -1656 (including new service books)

(b) PROCESSING OF LEAVE APPLICATIONS AND MAINTENANCE OF LEAVE ACCOUNTS OF NON-GAZETTED STAFF AND ISSUE OF OFFICE ORDER PART-II FOR REGULAR LEAVE

(i) Total Leave Applications processed - 6351 (ii) Issue of Office Order Part-II for regular leave - 11

(i) Annual increments to staff - 1422(1st July, 2013)

(ii) Issue of Office Order Part-II for - 1 (17th July, 2013) Annual increments to staff

(d) PROVIDING MEDICLAIM INSURANCE POLICY TO PERSONS ENGAGED ON CONTRACT IN LSTV CHANNEL Total number of Policy Holders - 91

(e) PROCESSING OF MATTERS UNDER CGHS FOR OFFICERS AND STAFF: (i) Total number of CGHS beneficiaries (New series) - 2641 92

(ii) Number of CGHS cards cancelled/surrendered - 62

(iii) Change of dispensaries/additions/deletions/renewal - 200

(f) INSTALLATION OF TELEPHONES AND SETTLEMENT OF TELEPHONE BILLS

Total MTNL direct telephones (Office & Residence) - 241

(i) Telephones with STD facility - 165

(ii) Telephones (with wi-fi systems) for - 43 Broadband connectivity in Parliament House Complex

(iii) Telephones/mobile phones taken over by the Secretariat - 432

(iv) Hot line - 03

(v) RAX - 14

(vi) Mobile Phones - 34

(vii) Key Telephone Systems - 09

(viii) Toll free connections - 02

(ix) Leased circuits - 02

(x) Garuda Wireless phone - 01 (xi) Wireless Internet Data Card - 02 (xii) Sim Cards for eReaders/IPads/Tabs - 25 (xiii) Total amount of the bills settled during - Rs. 83,92,384/- the year 2013

(g) ALL MATTERS RELATING TO PREPARATION OF PRIORITY LIST, ALLOTMENT, SUB-LETTING, EVICTION & LICENCE FEE OF LOK SABHA SECRETARIAT POOL ACCOMMODATION (i) Total quarters in LSS Pool - 799

(ii) Allotment of quarters to different categories - 105

(iii) Number of quarters allotted in change - 43

(iv) Number of quarters allotted on maturity - 62

(v) Number of quarters allotted from reservation roster from type I to type IV - 01

(vi) Number of Quarters allotted from Ladies Pool - 01

(vii) Number of quarters allotted on out-of-turn basis - Nil 93

(viii) Issue of demand statement of licence fee/ arrear licence fee - 976

(ix) Surety for payment of Electricity and Water charges for allottees - 91

(x) Processing of cases of subletting/inspection of LSS Pool Quarters - 05

(xi) Cases of retention of quarters by retired officers under process for vacation - 24

(xii) Deputation cases - 02

(xiii) Regularization of quarters to the wards of deceased employees - nil

(xv) Representations regarding change/out of turn/mutual/deputation/miscellaneous - 88

(xvi) Court cases - 02 (xvii) Estate Officer cases - 02

(h) MAINTENANCE OF STAFF CARS AND OTHER VEHICLES

(i) Staff Cars 30

a) 07 Ambassador b) 01 Maruti Esteem c) 12 SX4 d) 01 Toyota Camry e) 03 Honda Accord f) 01 Toyota corolla g) 05 Accent (ii) Mini Coach 1 At the disposal of AN-II Branch

(iii) Maruti Van 7 a) 3 at the disposal of ‗D‘ Branch

b) 2 at the disposal of AN-II c) 2-at the disposal of Parliament Security Service. (iv) Gypsies 4 2 at the disposal of P S S

2-Pilot Gypsies- one each with HS & HDS

(v) Tata Sumo Grande 2 At the disposal of AN-II Branch

(vi) Motor Cycles 2 a) 1 at the disposal of Parliament Security Service b) 1 at the disposal of ‗D‘ Branch ----- Total Vehicles 46 -----

PURCHASE OF PETROL/CNG AND OTHER LUBRICANTS- Rs. 1,17,75,116/-

PURCHASE AND MAINTENANCE OF VEHICLES - Rs. 47,80,667/-

PURCHASE/CONDEMNATION OF STAFF CAR/MOTOR CYCLE

Purchased - 3 Maruti SX4

Condemned - 2 Ambassador 1 Maruti Esteem

Auctioned - 1 Ambassador 4 Maruti Esteem

MISCELLANEOUS WORK RELATING TO STAFF CARS

(i) Prepared Special Incentive Bills in respect of all staff car drivers.

(ii) Deployed staff cars for the dignitaries and senior officers i.e. ASs, JSs and provided staff cars to all Branches as per their requirements.

(iii) Inspection of vehicles were got carried out before and after repair of the vehicles. (iv) Dealt with representations regarding non-providing of vehicles to Officers and Branches.

(v) Handled bills regarding payment of petrol and repairing of staff vehicles

(vi) Maintained Casual Leave Register in respect of staff car drivers

(vii) Carried out annual fitness of CNG Bus along with road tax exemption of the said vehicle.

(i) DEPLOYMENT OF CASUAL LABOURERS

(i) Total number of man-days utilized as casual labourers - 39003

(ii) Expenditure incurred - Rs.1,72,77,460/-

(j) INVITATION CARDS ISSUED

(i) Republic Day/Beating Retreat Ceremony - 703

(ii) Independence Day Reception - 10

(iii) Independence Day - 430

(iv) Republic Day Reception - 10

(h) OTHER MISCELLANEOUS WORK

(i) Entering of Leave Record and other particulars contained in Service Book on e-Wisdom by all concerned dealing hands.

(ii) Dealt with RTI applications pertaining to various seats of the Branch.

(iii) Preparation of Budget of the Branch.

(iv) Annual Maintenance Contract for the maintenance of Key Telephone Systems awarded.

3. ORGANISATION AND METHODS SECTION

(1) FUNCTIONS

The functions of the Section include:

1.109 Simplification of methods of work and procedural improvement; Assessment of workload and staff requirements of Branches and submission of reports thereof; Job Analysis and fixation of standards of performance; Physical verification of stores under the charge of various Branches of Lok Sabha Secretariat (LSS) and submission of reports thereon; Co- ordination, editing and consolidation of Annual Administrative Reports of various Branches/Sections/Units etc. of Lok Sabha Secretariat (LSS); Co-ordination of revision of Manuals on Procedure & Practice of various Branches; Maintenance of sets of Instructional Orders & Office Orders Part- I & II and indexing thereof; Co-ordination of Annual Inspection of Branches; Issue of Instructions regarding handling of Secret/Confidential papers; Drafting and issue of Instructions/Orders on procedural matters of general applicability; issue of instructions on filing and records procedure and bringing out the revised/updated edition of Manual on Office Procedure by incorporating further procedural instructions issued on the subject from time to time.

(2) WORK DONE DURING THE YEAR 2013

1.110 The break-up of the work done in the Section during the year was as under:

(a) Physical Verification of stores

Examined reconciliation report submitted by PMA, Distribution Branch and Rotaprint Section and undertook physical verification of following stores, namely (i) Microfilming equipments and their spare parts, Microfilming rolls and consumable and non consumable items under the charge of Microfilming Unit (ii) Copier papers under the charge of Reprography Section (iii) Vehicles for ferrying MPs under the charge of MS Branch (iv) Office Equipments and Machines in stores under the charge of General Stores Branch and Reports were prepared thereon. Further reconciliation report of Central Command Station as prepared and forwarded to Parliament Security Service for further action.

(b) Annual Administrative Report, 2012

(i) Prepared write up pertaining to Organisation and Methods (O&M) Section for inclusion in Annual Administrative Report, 2012; and

(ii) Co-ordinated, edited and consolidated write-ups of different Branches for inclusion in Annual Administrative Report of Lok Sabha Secretariat for the year 2012. Also prepared a comparative statement of all the Branches of Lok Sabha Secretariat.

The following Circulars were issued: Circular No. Subject 27925 Reminder circular of Annual Administrative Report of Lok Sabha Secretariat 2012..

Annual Administrative Report of the Lok Sabha 28179 Secretariat 2013. 27881 Annual Inspection of Branches for 2013. 27967 Reminder Circular for Annual Inspection of Branches for 2013.

28186 Annual Inspection of Branches for 2013.

(d) Work Study

(i) Work study Report on Editorial and Translation Service prepared.

(ii) Report on Restructuring of Personal/Private Secretary and Stenographic Service prepared.

(e) Other issues/proposals examined

The following issues/proposals were examined:

(i) Reminder sent to Stock Taking Unit of Parliament Library regarding Test Check of Library Books;

(ii) Reminders sent to Conference Branch regarding physical verification of gift articles;

(iii) Reminder sent to Central Command Station regarding physical verification of stores under the charge of Central Command Station;

(iv) Rendered assistance to Cadre Review Committee by providing (i) gist of R&CS Order No. PDA/1156/2007; (ii) preparing chart detailing stagnation in all the services of Lok Sabha Secretariat; (iii) prepared pyramidal chart of various services of Lok Sabha Secretariat; and (iv) provided gist of proposals received from JS(S) in respect of restructuring of Parliament Security Service; and

(v) Sent notes to newly created Branches regarding preparation of Procedure and Practice Volume..

(f) Requests under Right To Information (RTI) Act.

The following requests received through Information Cell for providing information were processed/examined and put up for approval and forwarded to Information Cell for further action:-

(i) Information was provided regarding supply of Annual Administrative Reports of Question Branch for the year 2008- 2012;

(ii) Information was provided regarding obtaining of any certificate under ISO 9001: 2000 by Lok Sabha and copies thereof;

(iii) Information was provided regarding a copy of work study report of O&M Section on bifurcation of Verbatim Reporting Service;

(iv) Information was provided regarding quantum/ratio of work of English and Hindi streams of Parliamentary Reporters since last 10 years both in respect of the House and the Committees; and

(v) Information was provided regarding number of original reports allocated to Additional Directors and Directors who are posted in Parliamentary Committees for the year 2012.

(D) SERVICE BRANCHES

1. BILLS AND PAYMENT BRANCH

(1) FUNCTIONS

1.111 The Bills and Payment Branch prepares the Bills relating to salaries/OTA/Other Allowance/special Allowances/Newspapers/Pension/Contingent expenditure/TA/DA/ Medical/LTC/various advances/contributions to International Bodies/Debits Claims and disburses various payments etc. in respect of officers and staff of Lok Sabha Secretariat.

(2) WORK DONE DURING THE YEAR 2013 1.112 The break-up of the work done in the Branch during the year was as under:-

Salary and Allowances and Other bills in respect of Lok Sabha Secretariat Items of work No. of Bills/Vouchers in the year 2013 1 Salary Bill including bonus 1219 (2308 employees) each month 2 LTC(Adv.+ Settlement) 986 3 Children Education Allowances 196 (1077 employees) 10 days Leave Encashment at the time of 550 availing LTC 4 Overtime Allowance 72 (Now Spl. Incentive Scheme) (544 employees) 5 Medical (Adv.+ Settlement) 4467 6 Domestic Travel Expenses 999 (Advances and Settlement including Air Invoices) 7 Foreign Travel Expenses 77 (Advance and Settlement incl. Air Invoices) 8 Office Expenses (LSS) (a) Contingent Bills 1722 (b) Newspaper and Magazine 30 (1663 officers) (c) Committee Tour 122 (d) Inter Deptt. Meetings 66 (e) Adv./Settlement of imprest money 221 (f) Authorisation to Other Ministries for Payment 6 (MHA & NIC) 9 Subsidies 1 10 Grant –in-aid 2 11 Compassionate fund 3 100

12 BPST-Office Expenses 75 13 BPST-OAE 143 BPST - Domestic Travel Exp. 5 14 IPD (Debit Claims) 15 15 FPD 437 16 Discretionary Grants 5 17 Printing and Publication 574 18 Other Administrative Exp. (Hospitality) 1422 19 Books for Parliament Library (OE of MPs) 917 20 Contribution to IPU/CPA/CBA, etc. 5 Professional Fees, Allowances & Other Bills in respect of Consultants/Officers and Staff of LSTV 1 Professional Fee/Salary Bills 30 2 TA/DA Bills in respect of Domestic Tours 54 (Advances+Settlement) 3 Office Expenses 202 4 TA/DA Bills in respect of Foreign Tours (Advances and Settlement) Salary, Allowances & Other bills in respect of Officers and Staff of LOP 1. Salary 36 (Incl. Tuition Fee and DA Arrear) 2. LTC 8 3. Medical 36 4. TA/DA Adv./Settlement 25 5. Office Expenses (LOP) 2 Salary, Allowances and Other Bills in respect of Officers and Staff of Chief Whip 1. Salary Bils 17 2. LTC - 3. Medical - Work Relating to Pensionary Benefits to the retired Officers

1. Revision of Pension 110 2. Pension Sanctions at the time of Retirement 53 3. Payment of DCRG 148 4. Payment of CVP 153 5. Payment of Leave Encashment 53 6. Payment of CGEGIS 52

OTHERS BILLS/PAYMENTS

Preparation of Arrears due to final fixation of Pay 150 employees & Allowances of employees Preparation of Arrears due to Promotion/TSP of 238 employees officers 101

2 Preparation DA Arrear 4700 employees

5 Bills for HBA, GPF, Conveyance and other 1873 Advances

7 Bills for Festival Advance 11 (347 employees )

4 Payment of Tel/telex/electricity 4800 to MTNL/NDMC (No. of employees) Payment to LIC 7200 (No. of employees) 6 Issue of Receipt/Challan 3200 11 Payment in cash to Casual Labour, petty 60 vouchers/TA/DAPayment 5 Forwarding cheques to Bank relating to 40000 persons salary/OTA/Spl. Allowance/ Other All./ DA Arrears/LTC/ Bonus/ GPF/Conv./Motar Car/HBA/Comp. etc. 12 Forwarding Cheques to private party 5351 7 Replies to RTI Applications 27 Submission of monthly data relating to TDS to P&AO for 24G & 26G Submission of Quarterly data relating to TDS to **8 Quarters Income Tax Department (40000 employees and 4500 parties) Submission of Correction Statements of TDS Data relating to F.Y. 2011-12 and 2012-13 to Income Tax Department 8 Quarters Maintenance of Pay Bill Registers, Bill Registers and ECR Registers Preparation of monthly statement showing the Processed and Pending Bills Reconciliation of Monthly Expenditure with P&AO Preparation of Monthly Expenditure Statement (Head-wise) Preparation of Revised Estimates and Budget Estimates pertaining to Branch * 4 Quarters pertaining to F.Y. 2011-12 and 2 Quarters for F.Y. 2012-13 ** 4 Quarters pertaining to F.Y. 2010-11 and 2 Quarters for 2012-13 and 2 Quarters for 2013- 14

Preparation of Budget and related matters

4. Work relating to preparation of Budget Estimates (BE) for 2014-15 and Revised Estimates (RE) for 2013-14 of Lok Sabha Secretariat was 102

undertaken and forwarded to IFU for inclusion in the Budget of Lok Sabha under Demand No. 78. In addition, statements of monthly expenditure were also reconciled with P&AO. IFU was requested to provide funds through re- appropriation in certain Heads when the funds fell short in those Head of Account. Statement showing details of monthly bills processed/pending were forwarded to IFU.

Lok Sabha Television Channel (LSTV)

5. The Branch dealt with all payments relating to Lok Sabha Television Channel Staff of 100 persons. Payment of professional fees/salaries to the staff of LSTV Channel, payment of honorarium to the guests and anchors; expenditure for hiring taxis, expenditure on tours, office or contingent expenses, issuance of Pay-slip to consultants etc. were also made. Income Tax calculations in respect of officers or consultants in Lok Sabha Channel, Form 16 A were issued to all eligible officers and the party concerned. Remittance of Service Tax received by LSTV from time to time was deposited with appropriate authorities. Recoup amount incurred by Lok Sabha Television Channel from the imprest money of Rs. 1 lakh was also settled.

Parliament Museum and BPST

6. The Branch dealt with all payments relating to the employees in the Parliament Museum, settlement of medical Bills, Income Tax calculations in respect of officers and consultants in Parliament Museum, issue of Form 16A to all eligible officers; work relating to the deposit of entrance fee with appropriate authorities etc. was also undertaken. Recoup amount incurred by Parliament Museum from the imprest money of Rs. 10 thousand was settled.

7. Further, the Branch also dealt with all payments relating to the consultants (for BPST), settlement of refreshment and Internship programme bills, payment of honorarium etc.

Income Tax Calculations

8. Income tax calculations in respect of employees of the Secretariat as well as consultant of the Secretariat and LSTV Channel for the Financial Year 2012- 13 were finalised and deductions effected from their salary bills. Similarly Form 16 were issued to all eligible employees for the financial year 2012-13. Form 16A showing Tax Deducted at Source (TDS) towards service charges/Professional charges (Fee) to Consultants were prepared and issued to all eligible parties/individuals. Final TDS data for the financial year 2012-13 and TDS data for 1st and 2nd Quarter of 2013-14 have been uploaded on NSDL site. Besides, backlog of TDS data for the Financial Year 2010-11 have also been uploaded on NSDL. Correction statement for Financial Year 2011-12 has also been filed with Income Tax Department. Operationalisation of Integrated Personnel and Financial Management System (e-Wisdom)

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9 Salary bills, CEA bills, Medical bills, TA/DA bills are being generated through e-wisdom. However, problems noticed in these Software are being rectified with the help of CMC every month on day to day basis. Meanwhile, steps have been taken to operationalise the ‗other than salary‘ software of ‗e- Wisdom‘.

Miscellaneous matters

11. Information as sought by RTI Cell from time-to-time was sent to RTI Cell after getting the approval from the competent authority.

12. Expenditure Control Register (ECR) is being maintained at the dealing hand level for all the Bills being processed in the branch.

13. Pensionary benefits were calculated/re-calculated/revised and paid to about 163 (approx) retired employees.

14. Reimbursement of expenditure on newspapers, magazines etc. were made to the officers as per their entitlement.

15. Various Circular regarding submission of PAN, Savings and Settleemnt of advances have been issued.

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2. COMPUTER (HW & SW) MANAGEMENT BRANCH

SOFTWARE UNIT

(1) FUNCTIONS

1.113 The Software Unit has been arranging to provide necessary technological support for managing different activities of the Secretariat and also to meet the information requirements of Members of Parliament. Keeping pace with the continuous growth in the requirements of Members of Parliament and the rapid developments in the field of information technology, almost all the activities of the Lok Sabha Secretariat have been computerized.

1.114 The Software Unit coordinates several activities, viz. software development, software procurement, their distribution and maintenance, updation of HS and Parliament of India Home Page on daily basis and other technical aspects of computerization, including e- governance in Lok Sabha Secretariat, etc. It is responsible for maintaining digital library which contains CDs and software for use of members of Parliament and officers/staff of Lok Sabha Secretariat. The Software Wing also attends to the activities pertaining to developing of web pages as and when required as well as several adhoc items viz. briefs, background notes, etc. (2) WORK DONE DURING THE YEAR 2013

1.115 the break-up of the work done in the Software Unit during the year was as under:-

SOFTWARE DVELOPMENT INCLUDING INTERNET AND INTRANET DATABASES

1. Lok Sabha Questions

(i) No. of Lok Sabha Questions processed & updated =13,307 Questions

(ii) Manual Scanning of Questions & Annexures = 3825 records

(iii) Question Numbers entered in the software Program =16,750 Questions

(v) Uploaded the Questions List of 13th to 15th sessions =55 days of 15th Lok Sabha.

(vi) Coordination with Ministries for supply of questions in electronic format.

(vii) Sent reminder letters to Ministries/Departments for pending questions.

(viii) Received e-mails from various Ministries =750

2. Lok Sabha Supplementary Questions

Compiled Supplementary Questions from the Lok Sabha Proceedings Part II processed and updated onto the Lok Sabha Homepage.

Total Supplementary Questions uploaded during the year 2013 = 46

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3. Lok Sabha Debates

(i) Total Debates indexed = 63 days (13th, 14th and 15th Sessions of 15th Lok Sabha)

(ii) Prepared/modified titles of Debates = 1906 titles (iii) Keywords assigned to titles of the Debates = 5627 (Approx.) (iv) Carried out extraction of Debates = 63 days

4. Lok Sabha Bills

(i) Uploaded the Gazzette notifications relating to the Bills passed during 14th and 15th Lok Sabha = 262 (ii) Uploaded synopsis of the Bills passed during 14th and 15th Lok Sabha =262

(iii) Given link to the debates relating to Bills passed during the 15th and 14th Lok Sabha - 299

(iv) Checked and corrected the information with regard to Bills referred to Committees - 53

5. Speaker’s Home Page

Information updated on the Hon‘ble Speaker‘s Home Page is as given below:

(i) Bio-profile of Smt. Meira Kumar, Hon‘ble Speaker, Lok Sabha. (ii) Photographs of Events attended = 157 (iii) Press Releases = 114 (iv) Speeches = 15

6. Legislative Bodies in India – Website

Updated the information contents in all the State Legislatures‘ web pages released onto the website: “The Legislative Bodies in India”.

7. Lok Sabha Website

(i) Updated Organization Chart relating to Telephone numbers, Official Addresses, Email Ids, and Photographs of the Officers onto the website.

(ii) Updated information relating to Govt. Bodies on which Lok Sabha is represented.

(iii) Uploaded issues of the Journal of Parliamentary Information 2013. (iv) Uploaded Demands for Grants – Lok Sabha (2013-14) under the Secretariat. (v) Updated information under the Conference webpage. (vi) Updated the webpages of Indian Group of Parliamentary Association. (vii) Updated the Notice forms under the head Members Homepage 106

(viii) Updated information with regard to Tenders relating to various Branches of the Lok Sabha Secretariat.

8. Lok Sabha Intranet Site

(i) Uploaded Notices/Office orders Part-I & II/Circulars: 1162 approx. (ii) Scanned forms and downloaded under "Download Office Forms". (iii) Regularly updated Establishment Lists, Accommodation Priority Lists, Telephone Directory, Division of work amongst Officers, and other links onto the Intranet Site. List of Private Hospitals empanelled, Staff Benefit Rules, etc.

(iv) Uploaded information relating to Annual Administrative Report-2013 and Duty Roster of the Parliament Library and Museum.

(v) Uploaded reference notes.

9. Software Development

(i) Got developed the Journalist Accreditation Information System for PPR section. Software provides the facility to prepare passes for Journalists and documentation for News Media Organization.

(ii) Got developed the SRS for online Application validation and submission for Joint Recruitment Cell. Work relating to development of online submission of Applications has been assigned to NIC.

(iii) Got modified/developed the input and output modules for Committees Information System.

(iv) Got modified the existing software related to Bills Information System. Got created provision for addition of Gazette Notifications and Synopsis of the Bills from Digest of Central Acts.

(v) Got developed the software for uploading & publishing the list of Private Members‘ Business onto the Homepage.

(vi) Got developed web SMS services for committee Branches and other Branches of Lok Sabha Secretariat for sending SMS to MPs.

(vii) Got developed a software with regard to information received relating to RTIs and implemented in the Branch for managing the RTI information.

(viii) Got developed a software for uploading the papers laid on the table of the House and the text of the same received from the concerned Ministries/Departments.

(ix) Got developed the software for online receiving of references and uploading/providing of reference material on line to MPs. The software is implemented in Reference Section.

(x) Got developed the BPST Management information system with regard to BPST Calendar, Alumni, and Foreign Participants, etc.

(xi) Got prepared the data sets of information released on Lok Sabha Homepage relating to Members Alphabetical lists, their addresses, Lok Sabha Bills, etc for making these available on http://data.gov.in. 107

10. Re-Designing of the Lok Sabha Website.

The work of redesigning of the Lok Sabha website is currently under process. The proposal has been put up and financial sanction has also been taken. In this regard 4 NICSI empanelled vendor namely (i) M/s. Net Creative Mind Solutions Pvt. Ltd; (ii)M/s. UBICS Enterprise Solution Pvt. Ltd;(iii) M/s Indus Net Technologies;(iv) M/s Akiko Sherman Infotech; have given their demo presentation. The quotations for the new website have been received and are being evaluated by the NIC.

11. DIGITAL LIBRARY

Issue/Return of CDs

(i) No. of CDs issued : 81 (ii) No of CDs returned : 72

12. Subscription of Online Databases

Processed bills and subscribed four (04) databases related to Manupatra.com, CMIE, JSTOR for the year 2013

13. RTI Act, 2005

After due approval, sent the replies of the RTI applications to the Information Cell for further action.

14. Creation of E-mail Accounts

Received request from Members and Users/Sections of the Lok Sabha Secretariat for creation of new E-mail IDs with the sansad.nic.in domain. Total E-mail IDs created = 37

15. Hiring of Technical Manpower from NICSI

Put up file for hiring of Data Entry Operators and Programmers for updation of Lok Sabha Questions and software development work of the Lok Sabha Sectt and taken financial approval from the competent authority.

16. Bulk SMS Facility

Coordinated with M/s SMS Country regarding sending of SMS to the MPs from the Committee Branches, Press and Public Relations Wing and H S Office. Got created accounts of each branch and processed the bills for the payment of SMS charges.

17. File Tracking System

Account of various branches modified on request.

Got installed the software on server machine and created usernames and passwords for Officers/Staff of all the Branches of Lok Sabha Sectt. Relevant modifications were carried out due to transfers/retirement of the officials. Also arranged a training programme for the users in the BPST training room.

18. JPC to examine matters relating to allocation and pricing of telecom licenses and spectrum

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Uploaded composition, schedule, notices, press release and meeting attended by the Members of the committee onto the Lok Sabha website.

19. Tender Notices

Uploaded tender notices and quotations received from various Branches of Lok Sabha Secretariat and deleted outdated tenders.

20. Business of the House

Uploaded Statement of Work, Resume of Work and Wit and Humour of 13h to 15th sessions of the 15th Lok Sabha, as received from PPR Branch, Table Office and Reporters Branch, respectively.

21. Monthly Updation Report on Lok Sabha website

Requested all the Branches of Lok Sabha Secretariat to send their progress reports with regard to updation of Information on Lok Sabha Homepage.

22. Reference Queries

Attended Reference Queries of Members of Parliament, Research scholars, Ministries/Departments of Govt. of India and various sections of the Secretariat with regard to Questions/Debates, etc. Total Reference Queries attended = 22

23. Procurement of software

(i) Customized application for i-pad from M/s. Saviance Technologies (ii) M/s goldline media for CDs duplication on request of BPST (iii) Communication with INFLIBNET for procurement of software of University of Libraria.

(iv) Norten Anti-Virus from M/s Aditi Computers for Laptops issued to JS and above, etc.

(v) I-works for i-pad of JS (DS) (vi) Subscription for CMIE for Reference Division of LARRDIS (vii) Adobe Acrobat XI for Press Clipping Section. (viii) Renewal of LIBSYS for Acquisition Section of LARRDIS.

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(HARDWARE UNIT)

(1) FUNCTIONS 1.116 The Computer (HW&SW) Management Branch in the Secretariat manages the different activities of computerization and support services. It has two Units, viz. Hardware Unit and Software Unit. 1.117 The Hardware Unit deals with procurement of computer hardware/peripherals, their inventory management, maintenance and distribution to Officers/Branches of Lok Sabha Secretariat, Offices of Political Parties, allied agencies, at the residences of HS, HDS, LOP and Officers of the rank of JS and above. The Unit has also been entrusted with the work of providing networking facilities to Officers/Branches of the Secretariat as well as offices of Ministers in Parliament House Complex. The Unit has a separate Cell known as Members Query Booth (MQB) to deal with financial entitlement of Members of Lok Sabha for purchase of Computer Equipment.

(2) WORK DONE DURING THE YEAR 2013 1.118 The break-up of the work done in the Unit during the year was as under:-

Sl. Name Of Computer Hardware/Accessories Quantity No. Procured 1. Desktop 20 2. UPS 20 3. Printer (HP) 06 4. Colour Laserjet Printer 14 5. Laptop Dell and Carry Bag 06 6. iPad (Apple & Samsung) 01 7. Pen Drive (8 GB and 16 GB) 15 8. DDRII RAM (1GB) 90 9. Fuser Assembly Kit 11 10 Head Phone 01 11 Internal Hardisk 01 12. Mouse Pad 100 13. Portable Hard Disks 08 14 Battery for Laptop (Dell) 02 15 V.G.A Adaptor 01 16. Flatbed Scanner 04 17. Scanner 09 18 Apple Loptop DVD (R/W) 01 19 TFT Monitor 01 20. Wi-Fi Router 02

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(ii) Distribution/ and installation of new computer hardware/ accessories is as under:

Name of Item Qty. CPU 85 MONITOR 85 UPS 90 PRINTER 86 EXTERNAL HDD 09 PEN DRIVE 14 SCANNER 10 TABLET PC 01 LAPTOP 07 NETWORK SWITCH 07 UTP CABLE CAT 6 13 PATCH CABLE 7 FEET 94 PATCH CABLE 3 FEET 90 I/O‘‘S 90 PATCH CABLE 10 FEET 18 JACK PANEL 04 PATCH CABLE- 15 FEET 25

(iii) The break-up of Computer hardware surrendered by Branches/Officers below:

Name of Item Qty MONITOR 66 CPU 66 UPS 70 PRINTER 67 LAPTOP 01 SCANNER 06 PALMTOP 18 PEN DRIVE 04 TABLET PC 04

(iv) The break-up of buy back of computer hardware availed by Officers is produced below: -

Name of Item Qty. LAPTOP 02 PALMTOP 03 PRINTER 03 DESKTOP 01 UPS 01 TABLET PC 01 111

(b) In addition to above, the following work was transacted:

(i) Invitation of quotations for procurement of computer, UPS, Scanner, colour printers for issue in the Secretariat.

(ii) Procurement of Networking Items (UTP Cable, Patch Cords, Modules, and Switches, etc.) for use in the Secretariat.

(iii) Repair of physically damaged computer hardware issued to Officers/Branches.

(iv) Processing of 42 bills for payment to B&P Branch relating to procurement of computer hardware/networking items, maintenance of hardware and renewal of insurance of eReader device, Laptop & computer hardware installed at the residences of Officers of the rank of JS and above.

(v) Provision of internet connections in the offices of the CPWD located in PH Complex.

(vi) Provision of second computer in the office of Chairpersons, Standing Committee on Finance, Standing Committee on Petroleum and Natural Gas and Hony. Advisor of BPST.

(vii) Issue of Pen Drive to Officers/Branches.

(viii) Preparation of memorandum no.7 regarding specifications of Blade Server, Enclosure for Blade Server for consideration of STAC.

(ix) Preparation of memorandum no. 9 regarding specifications of wired and wireless network active components submitted by NIC for upgradation of Parliament LAN and insallation of Wi – Fi in PHC for consideration of STAC.

(x) Matter regarding installation of Wi-Fi system in Parliament House Complex through MTNL Broadband.

(xi) Supply of Information to Information Cell under RTI Act, 2005.

(xii) Payment of CMC Ltd. on account of AMC Charges in respect of computer hardware installed in the Secretariat, Offices of Political Parties located in PH complex and at the residence of HS. HDS, LOP, SG, and Officers of the rank of JS and above from 01.07.2012 to 30.06.2013.

(xiii) Renewal of AMC in respect of computer hardware installed in the Secretariat, Offices of Political Parties located in PH Complex and at the residence of HS,HDS, LOP, SG and Officers of the rank of JS and above from 01.10.2012 to 31.03.2013.

(xiv) Renewal of AMC in respect of Bilingual Integrated Information Display System (BIIDS) installed in Room No.50, PH for a period of one year w.e.f. 20.07.2013 to 19.07.2014.

(xv) Payment to C-DAC on account of AMC of Bilingual Integrated Information Display System (BIIDS) installed in Room No. 50, PH.

(xvi) Renewal of warranty of Apple i-Pads issued to Officers in the rank of JS and above in the Secretariat.

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(xvii) Preparation of Revised Estimates (2013-14) and Budget Estimates (2014-15).

(xviii) Hiring of Assistant Programmer from NICSI for imparting training to MPs and Officers in the rank of JS or equivalent or above in the Secretariat about functioning of eReader device.

(xix) Insurance to Computer hardware issued at the residence of officer of the rank of JS and above.

(i) Complaints in respect of computer hardware received/rectified - 5350

(ii) Complaints in respect of networking received/rectified - 2500

(iii) Provision of Internet connectivity to various Officers/Branches - 190 Chairperson/Minister‘s rooms located in PH/PHA/PLB

(d) Integrated Personnel and Financial Management System (eWisdom)

1.119 The eWisdom software was initiated in 2007 to integrate the work of Administrative, Accounting and Inventory Management Branches (14 Branches). During the year 2013, eWisdom software in two Branches viz. Members Salaries and Allowances (MSA) Branch and Thrift & Credit Society has become fully operational. Thus, till the end of the year 2013, out of 14 Branches, software in nine Branches viz AN-I Branch, Confidential Cell, Sales and Records Branch, AN-II Branch, General Stores Branch, General Procurement Branch, Computer (HW&SW) Management Branch (HW Unit), Members Salaries and Allowances (MSA) Branch and Thrift & Credit Society has been developed and is operational to the satisfaction of the end user. Work In respect of remaining Five Branches i.e. B&P, IFU, PA(NGA), PA(MG), PA(CF) is yet to be completed. Now the work relating to development of eWisdom Software is being looked after by Software Unit from October, 2012.

(e) Standing Technical Advisory Committee (STAC)

Two meetings of the Committee were held during the year 2013. In their first meeting on 24.01.2013, the Committee considered and approved the specifications of Blade Server, Enclosure for Blade Server and Rack Server to be procured by Lok Sabha Secretariat. The STAC in their second meeting held on 29.04.2013 deliberated upon and finalized the specifications for wired and wireless network active components for upgradation of Parliament LAN and installation of Wi-Fi in PHC. Minutes of the above meetings were prepared for approval of the Chairman (STAC).

(f) Members’ Query Booth (MQB)

1.120 The work relating to processing of Bills of Members of Lok Sabha under the Provision of Computer Equipment (Members of Lok Sabha) Rules, 2009 and the Committee on Provision of Computers to Members of Lok Sabha was dealt by the Booth. During the year 2013, the following work has been transacted by the Members‘ Query Booth:-

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(i) No. of Bills processed for payment for - 71 reimbursement/Proforma invoice submitted by MPs under the Scheme (ii) No. of Bills forwarded to MSA Branch for final settlement - 71 against Proforma Invoice (iii) No. of Members from whom cash/cheques has been - 01 collected towards depreciated cost of computer hardware Procured by them. (iv) Issued ‗No dues certificate‘ to MPs/Ex-MPs for - 01 Computer Equipment.

(g) PERSONNEL STRENGTH OF COMPUTER MANAGEMENT BRANCH (HARDWARE UNIT)

(i) Hardware Unit

1. Additional Director 1* 2. Executive Officer 1 3. Executive Assistant 4 4. Junior Clerk 1

(ii) Members’ Query Booth

1.. Senior Executive Assistant 1 2. Chamber Attendant 1

* The supervisory work relating to the Hardware Unit including the Members‘ Query Booth is under the control of Additional Director (C&PF).

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3. DISTRIBUTION BRANCH

(1) FUNCTION

1.121 Distribution Branch is a service Branch. Besides acting as the receipt and issue Branch of the Lok Sabha Secretariat, this Branch render the following services to the Members of Lok Sabha:-

(i) Circulation of Parliamentary Papers to Members, Ministries and others. (ii) Circulation of Papers to Members of various Departmentally Related Standing Committees, other than Parliamentary Committees and ad-hoc Committees.

(iii) Maintenance of information regarding whereabouts of members for delivery of Dak to them.

(iv) Despatch of communications received from Members to Ministers and Officers of the Ministries/ Departments of Government of India.

(v) Compilation, printing and distribution of List of Members of Lok Sabha and Council of Ministers.

(vi) Resographing of proceedings of the House and Reports of all Parliamentary Committees, preparation and distribution of sets thereof.

(vii) Marking, sorting out and despatch of copies of their speeches in the House to members for correction.

(viii) Supply of extra copies of their speeches to Members and Ministers on demands.

(ix) Distribution of printed copies of Debates and Reports to Members and other parties on demand.

(x) Sale of Stationery and D.O. letter heads to Members through Publications Counter located in Parliament House.

(xi) Receipt of Lok Sabha Secretariat Publications and Annual reports, etc. from Ministries and their distribution to members through the Publications Counter.

(2) WORK DONE DURING THE YEAR 2013

1.122 The break-up of the work done in the Branch during the year was as under:-

Sl Items of work Numbers of No. letters papers etc. 1. Letters, Publication sets, received from out side and 1,41,620 distributed to Officers/Branches of the Secretariat 2. Questions received 11,750

Dispatch Section 1. Letters etc. despatched through General Section 91,714 2. Letters etc. despatched through Committee Section 2,51,248 115

3. Letters etc. despatched through Parliamentary Section 2,50,585 No. of copies4. Parliamentary and other allied papers circulated to Members of 2,85,250 Lok Sabha

Publication Section 1. Bill received 1,76,500 2. Bills distributed 88,300 3. Reports received 1,35,450 4. Reports distributed 57,900 5. Printed Debates received 39,820 6. Printed Debates distributed 24,160 7. Bound Debates received NIL 8. Bound Debates distributed NIL 9. List of Members distributed 975 10. Council of Ministers distributed 1,610 11. List of Members Rajya Sabha received 500 12. List of Members Rajya Sabha distributed 50

Publication Counter 1. Number of Ministerial/LSS publication received 314 2. Number of copies of publication received 2,17,690 3. Number of copies of publication distributed 36,430

Resographing Section Total No. of impressions taken out (Resograph) 1,03,69,357

Addressograph Section Total No. of embossing on envelopes 2,12,550

Fax Machine 1. Fax message received 3,210 2. Message faxed out 2,413

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4. GENERAL PROCUREMENT BRANCH

(1) FUNCTIONS

1.123 General Procurement Branch is central procurement Branch of the Secretariat for all types of stationery, printing paper, various folders, bindery articles, sanitation items, souvenir items, livery items, papers, fax machines, photocopier machines and machines/printers for Printing, Rota Print, ‗D‘ Branch and other Branches/Offices. Apart from Annual Maintenance Contract (AMC)/ Full Service Maintenance Agreement (FSMA) for the machines, the Branch also acts as Secretariat to the Livery and Purchase Committees. This Branch has also been allotted the job to dispose off the items recommended for condemnation by the Condemnation Committee.

1. As a part of procurement policy/processes/systems limited and open tenders have been floated for procurement of the items on rate contract or otherwise during the year under review as shown below :

Sl. No. Items of work No. of Proposals Nature of tender

1. Office Automation equipment – Photocopier -25 Open /Advt. Purchase of new machines tender (All machines/equipment) FAX -16 (on rate contract) Others - 12 Ltd. tender Ltd. tenders 2. Consumable Items and spares for 47 Open/Ltd. tender machines and computers On rate contract 3. General Stationery 127 Open tender (main)/Papers/Plastic folders etc. 4. Bindery Articles 17 Ltd. tender

5. Briefcases/Suitcases/Handbags for 1150 Ltd. tender MPs/Staff and for other purposes from time to time 6. Local Purchase items 181 Open tender

7. Sanitation-related items 32 Limited tender

8. Rubber Stamps 23 On rate contract

9. Livery/Uniform items 4 Open and Ltd. tenders

10. Annual Maintenance Contracts for 35 Rate contract machines/equipments agreement

Award of contracts

2. Contracts have been awarded to the firms on the recommendations of the purchase committee and livery committee and after approval of the same by the SG. In addition to the procurement of the items on rate contract for use of the Secretariat on recurring basis, the Branch also procured items required in connection with (i) hosting of National and 117

International events/conferences by Lok Sabha, (ii) training programmes organized by BPST; and (iii) events organized by Children‘s Corner and also items as and when required for other branches of the Secretariat by following the laid down procedure.

Procurement of items directly from State/Central Government Emporia / outlets

3. Souvenir items as demanded by Conference Branch and BPST from time to time have also been purchased directly from various State Government Emporiums.

Livery Items

4. During the year apart from providing fabric and other livery items for the entitled officers of Lok Sabha Secretariat, General Procurement Branch also attended to the work relating to - (i) Procurement and stitching of uniforms for specified members of Security officials and Marshalls and also for lift operators and (ii) Procurement of sweaters for presentation to various school children by H.S. on the occasion of events/functions organized by Children‘s Corner and BPST.

Compilation of information for inclusion in Lok Sabha Diaries, 2013

5. The Branch has compiled the information relating to addresses and telephone numbers of dignitaries of Parliament, MPs, Union Government, State Governments, and other information for inclusion in the Lok Sabha Diaries- 2013.

Livery and Purchase Committee matters

6. As a secretariat to the aforementioned (Livery and Purchase) Committees, the Branch prepares the Memoranda containing analysis of the bids, comparative statement of rates received from the respondent firms and also the terms and conditions for consideration by these Committees. It also prepares Minutes of the meetings and implements the decisions of these Committees. It has prepared minutes of these committees held to consider the bids received and make recommendations thereon to the competent authority.

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5. GENERAL STORES BRANCH

(1) FUNCTIONS

1.124 The General Stores Branch mainly arranges transactions of all kinds of material (including receipt of deliveries, storage, distribution of stationeries and other items including office machines/equipments and livery items) that are issued to the Offices of HS/HDS/LOP/SG, Officers and Branches of the Secretariat. Demands in the form of indent are placed by General Stores Branch with the General Procurement Branch based on the consumption pattern of last three years. Deliveries of these items are received from suppliers/firms as per the procurement orders placed by the General Procurement Branch on the basis of the indents sent by this Branch. The criteria for procurement and distribution of all these items which run into large numbers/quantities are entitlement and demand based on average consumption and policies of the Secretariat.

(2) WORK DONE DURING THE YEAR 2013 1.125 The break-up of the work done in the Branch during the year was as under:-

1. Assessment of requirements of all entitled and demand based items for the whole year of 2013 of various articles under the functional scope of the General Stores Branch, was compiled in the beginning of the year, based on the average consumption pattern of the last three years, and also keeping in view the estimated demands placed by the Branches and Offices of the Officers. After administrative approval of the assessments, demand indents for quarterly requirement of items/articles were placed with the General Procurement Branch.

2. Supplementary demand indents were also placed with General Procurement Branch for purchase of any specific and unforeseen items that are required by High Offices in particular, and by other Branches in general.

3. List of entitled officers/staff for Official Uniforms and accessory livery items to be issued during the year were drawn up from the Uniform issuance Registers and sum total of requirements of fabric and livery items were consolidated and updated based on new entitlements due to transfer of staff/officers and demand indent of all such items were sent to the General Procurement Branch.

4. Annual stockpile inspection (on the spot check) of all the Office automations (Photocopiers/Faxes) and other office tools/gadgets etc. were carried out. Request for new machines and articles were processed and the same were procured through the General Procurement Branch. Replacement of old photocopiers and fax machines are done based on the recommendations of the service Engineer through his inspection and functional and economic viability report of a specific machine, and if, it is found by him that the machine has already outlived its normal working life, i.e. five years and the same is no more economically viable in its function.

5. The work relating to assessment, receiving, sorting out and distribution of Lok Sabha Diaries 2014 was taken up during the year 2013. After receiving diaries from Printers, the same are distributed to the MPs/High 119

Offices/Officers/Staff of the Secretariat as well as the retired Officers in a record time period. Printing and distribution of Deepawali/New Year greeting cards/card calendars were also done. Also provided wall calendar to the officers/Branches of the Secretariat received from DAVP. Similarly, New Year Giveaway items were assessed and indents placed with General Procurement Branch and after receiving the same from the suppliers these were also issued to High Offices/Officers and staff of the Secretariat.

6. Surplus items kept in the General Stores Branch like empty plastic containers were sold among the staff of Lok Sabha Secretariat and request sent to General Procurement to dispose off the remaining containers by following standard procedure/auction.

7. Physical verification of photocopier machines, fax machines and other office equipments were carried out along with a team of officers of O&M at Parliament House, Parliament House Annexe and Parliament Library Building.

8. Provided information sought by Information Cell under the Right to information Act ,2005- (i) Details of Stationery Items and papers issued during last session of the Parliament (from the period 05.12.2013 to 18.12.2013) for the purpose of assessment of cost incurred on paper and stationery items during last session i.e. the period 05.12.2013 to 18.12.2013.(2) Uniforms issued to staff/ officers of Lok Sabha Secretariat and related details.

9. The job element of the General Stores Branch entail assessment of demands, processing of request for stationery items required. As such variations in the consumption/requirement are demand based.

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6. GENERAL WORKS BRANCH

(1) FUNCTIONS

1.126 General works Branch is responsible for overall maintenance/ upkeep and provision of infrastructure facilities in Parliament House Complex, which includes Parliament House, Parliament House Annexe and Parliament Library Building. The Branch is also responsible for providing infrastructure facilities at 36, GRG road, 21 & 23 Mahadev Road, and CRPF Complex at Sector 12, R. K. Puram. Further, this branch has also been entrusted with the projects (i) Construction of Parliament House Annexe Extension Building (ii) Construction of residential accommodation at Sector-2, R.K. Puram for officers and staff of the Secretariat (iii) Construction of Integrated Boundary Wall, Parliament House Complex and (iv) Re-designing of kitchen in Parliament House Annexe and designing of kitchen in Plot No. 118, Parliament House. The other responsibilities assigned to the Branch include planning for new projects, infrastructure facilities to LSTV Channel, Parliamentary Museum & Archives, Children Corner, booking of Mavalankar Hall and Committee Rooms, facilities for Parliamentary Conference(s) held in Parliament House Complex or organized outside the Secretariat, sanction of new and parallel telephone connections; payment of EPABX telephone bills, installation/ maintenance of status/ procurement and maintenance of mural paintings, work relating to catering facilities in Parliament House Complex, installation and maintenance of Solar Energy system in Parliament House Complex, allotment of office accommodation to Parliamentary Parties and officers/offices of the Secretariat, work relating to disposal of waste paper and coordination with various allied agencies for different works assigned by the competent authority. The work relating to floral tributes to National Leaders and former Speakers, whose portraits have been put up in the Central Hall, is also being looked after by General Works Branch after its transfer from Conference Branch in 2005. Presently 32 (thirty two) floral tribute functions are organized on the occasions of Birth Anniversaries of National Leaders and Former Speakers of Lok Sabha. Besides above, this branch is also look after the maintenance, malignance and restoration work of art works/ portraits/ statues/ murals installed in Parliament House Complex. On the requests of Ministry of Social Justice and Empowerment, necessary arrangements are made/directions are given to the concerned agencies for making arrangements on the occasion of birth /death anniversaries of Dr. B.R. Ambedkar at his statue installed in Parliament House Complex. Arrangements are also made for organizing the floral tribute function on the occasion of birth anniversary of Babu Jagjivan Ram at his statue installed in Parliament House. Residences of Hon‘ble Speaker, Hon‘ble Deputy Speaker and Secretary- General are also maintained by General Works Branch. Inspection /visits are also organized at regular intervals to review the progress of ongoing maintenance civil/electrical works in Parliament House Complex. The fire fighting inspection in all the three buildings in Parliament House Complex are conducting at regular intervals by CPWD alongwith the 121

Security personnel and the shortcoming notices at the time of inspection are forwarded to CPWD for necessary action. Deficiencies pointed out during the inspection are sent to General Works Branch and the same are sent to concerned Wings of CPWD for follow-up action. (2) WORK DONE DURING THE YEAR 2013

1.127 The break-up of work done in the Branch during the year was as under:-

Sl. Name of the work No. of No. proposals 1. Civil Works – in Parliament House and Parliament 250 (approx.) House Annexe/Parliament Library building, 21 & 23 Mahadev Road and 36 GRG Road. 2. Request received from various quarters about 195 (approx.) Electrical/AC/ Sound Works in PH/PHA/PLB, 36 GRG Road, 21 & 23 Mahadev Road, Mavalankar Auditorium including LSTV Channel processed. 3. Catering - Civil Work 18 Electrical Work 12 4. Staff Quartrs at Sector 2, R.K.Puram - Civil+ Electrical Nil 5. CRPF Camp 2 Sector -12, R.K.Puram New Delhi

Civil + Electrical 6. Statues/ Portraits : Number of requests received 16 Number of Portraits unveiled NIL Number of Statues unveiled 1 Number of Bust unveiled NIL 7. Booking of Committee Rooms/ Banquet Hall/ PDR (in 2690 PH, PHA and PLB) Mavalankar Auditorium, 79 GMC Balayogi Auditorium 33 Central Hall 8 8. Payment of telephone bills to MTNL 12 Total Number of telephones provided including 23 extension in PH,PHA and PLB.

Total number of telephone requests received from the 121 various Branches/ offices in Parliament House Complex processed. 9. Dish Antenna System/ Cable Connection etc. including 30 AMC and installation of TV sets and LCD set 10. No. of requests relating to requirement of various 300 furniture items received from various officers/ Branches in PHC processed.-115. 11. No. of estimates for provisions of various furniture items 126 processed and expenditure approval and sanctions conveyed to CPWD

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(3) SITTINGS OF THE COMMITTEES

Sl. Name of the Committee Nos. of the No. Sittings 1. Joint committee on Installation of Portraits / Statues of NIL National Leaders and Parliamentarians in Parliament House Complex 2. Joint Committee on Food Management in Parliament 9 House Complex 3. Joint Parliamentary Committee on Maintenance of 1 Heritage Character and Development of Parliament House Complex 4. Artists Selection Committee 7 5. General Works Committee 5

Miscellaneous work

(i) Annual contract for disposal of waste paper for one year w.e.f. 1.1.2013 to 31.12.2013 has been awarded.

(ii) The subsidy claims for the 2012-13 in respect of expenditure incurred by the Northern Railway Catering Units in Parliament House Complex were examined by the Branch. The subsidy claim has been vetted by the Ministry of Finance and the same is being processed for payment.

Secretarial Assistance to Comittees

(i) Joint Committee on installation of Portraits/statutes of National Leaders and Parliamentarians in Parliament House Complex.

(ii) Joint Committee on Food management in Parliament House Complex.

(iii) Joint Committee on Maintenance of Heritage Character and Development of Parliament House Complex.

(iv) Standing Technical Committee to assist Joint Parliamentary Committee on Maintenance of Heritage Character and Development of Parliament House Complex on maintenance of Heritage Character and Development of Parliaement House complex.

(v) Artists Selection Committee.

(vi) Interior Decoration Committee. 123

7. HERITAGE MANAGEMENT BRANCH

(1) INTRODUCTION

1.128 The Hon‘ble Speaker constituted two tier Committee (i) Joint Parliamentary Committee on Maintenance of Heritage Character and Development of Parliament House Complex headed by Hon‘ble Speaker and (ii) Standing Technical Committee on Maintenance of Heritage Character and Development of Parliament House (STC) consisting of technical expert in the field headed by Secretary-General, Lok Sabha. The STC have been given the mandate to advise the apex JPC about the maintenance of heritage character of Parliament House building. In the meetings of JPC, decisions were taken to preserve, conserve and protect the heritage character of Parliament House. To strengthen the endeavour, the Hon‘ble Speaker was pleased to create a new branch namely ―Heritage Management Branch‖ vide Office order Part – I no. 1677 dated 21.2.2013 to assist the aforesaid two committees. As per the Instructional Order no. 1331 of this Branch, all major proposals for maintenance, construction, additions/ alterations etc. relating to Civil/Electrical/Horticulture in Parliament House are being first examined in depth by the STC which submit their recommendations for consideration of the JPC for final approval. Accordingly, CPWD may submit its proposal regarding overall maintenance, renovation, upgradation of Parliament House to General Works Branch. General Works Branch may examine and forward the proposal in the form of a memorandum to Heritage Management Branch, if any heritage angle is involved, for placing the same before Standing Technical Committee/Joint Parliamentary Committee on Maintenance of Heritage Character and Development of Parliament House Complex as the Parliament House Building has been declared Heritage Building. (2) FUNCTIONS 1.129 The functions/work profile of the Heritage Management Branch as intimated by Administration Branch-I vide their note dated 08.03.2013 are as under : (i) Scrutinizing all proposals of CPWD works (electrical/civil) in so far as they relate to repair, improvement, addition and alternations in the Parliament House;

(ii) Scrutinizing the proposals regarding the need for infrastructural requirements of Parliament Security Service for installation or removal of security equipment and gadgets;

(iii) Overseeing all interior decoration proposals;

(iv) Vetting the proposals of Horticulture Division for laying of flower beds and for new plants; (v) Maintaining and conserving all paintings and sculptures in the Parliament House Complex; maintaining their inventory including valuation and keep a record of their photographs;

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(vi) Suggesting and procuring paintings and sculptures worthy to be displayed in Parliament House Complex;

(vii) Coordinating efforts for removal of obstructions in the fire exit routes in PHC;

(viii) Suggesting improvements in the maintenance procedures;

(ix) Liaisioning with Archaeological Survey of India for training of Lok Sabha Secretariat personnel;

(x) Liaisioning with other Parliaments who have conserved and preserved their buildings;

(xi) Handling all work relating to the Joint Parliamentary Committee and Standing Technical Committee on Maintenance of Heritage Character and Development of Parliament House Complex;

(xii) Preserving of old building plans of Parliament House Complex;

(xiii) Exercising constant vigil over any activity which is likely to cause long term damage on the Heritage Character of the building.

(3) WORK DONE DURING THE YEAR 2013

1.130 The break-up of the work done by the Branch during the year was as under:-

(i) Preparation of 14 Memoranda for placing before STC and JPC after examination of the proposals and relevant materials received from General Works Branch;

(ii) Convening of sitting of Standing Technical Committee (STC) on Maintenance of Heritage Character and Development of Parliament House Complex held on 12.08.2013;

(iii) Preparation of minutes of the sittings of STC held on 12.08.2013;

(iv) Convening the meeting of JPC on Maintenance of Heritage Character and Development of Parliament House Complex held on 17.10.2013;

(v) Preparation of minutes of the sittings of JPC held on 17.10.2013;

(vi) Convening the sitting of STC held on 26.11.2013 and all arrangements relating thereof;

(vii) Preparation of minutes of the sittings of STC held on 26.11.2013;

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1.131 In addition to the above, the following proposals have also been examined and initiated by the Heritage Management Branch :

(i) Inviting e-tender for automated House-Keeping of Parliament House; (ii) Providing documents relating to PH to INTACH Delhi Chapter in connection with enlisting Delhi as a World Heritage City;

(iii) Engagement of Heritage Conservation Consultant as per the recommendations of JPC;

(iv) Constitution of a Sub-Committee to examine the certain items of works to be carried out in PHC for which CPWD requested for exemption from examination from STC/JPC;

(v) Replacement of existing sound system in Lok Sabha Chamber;

(vi) Work profile of the Heritage Management Branch;

(vii) Photography of the important places of the Parliament House for preparation of an Inventory thereof.

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8. INTEGRATED FINANCE UNIT (IFU)

(1) FUNCTIONS

1.132 Integrated Finance Unit (IFU) headed by Financial Adviser to provide assistance to Secretary-General, Lok Sabha in financial matters has been created vide Office Order Part-I Nos. 1142 and 1143 dated 26 October, 2006. The main functions of IFU are the following :-

(i) all the work connected with preparation of Budget Estimates of Lok Sabha and its Secretariat;

(ii) to assist the Secretary-General, Lok Sabha in planning, programming, budgeting and monitoring of expenditure of the Secretariat;

(iii) to assist the formulation of schemes, projects by all branches right from the initial stages;

(iv) to assist in Budget formulation, scrutiny of projects and post – budget vigilance to ensure that there are neither considerable shortfall in expenditure nor unforeseen excesses for which provisions have not been made either in the original Budget or in the Revised Estimates;

(v) to monitor the progress of the schemes against the Budget and preparation of performance Budget of the Secretariat; and

(vi) to render advice on financial matters.

(2) WORK DONE DURING THE YEAR 2013

1.133 The break-up of the work done in the Unit during the year was as under:-

(i) Budget Committee

A meeting of Hon‘ble Chairman and Members of Committee on Budget of Lok Sabha with the Cadre Review Committee was held on 13.8.2013. The Action Taken Reports of various Branches of the Lok Sabha Secretariat and CPWD on the points raised by the Committee on Budget of Lok Sabha at its meeting held on 29.8.2013 were compiled and submitted for approval of Secretary-General. Thereafter, the same was sent to the Chairman and Members of the Committee on Budget of Lok Sabha.

The Committee on Budget of Lok Sabha under the Chairmanship of Hon‘ble Deputy Speaker, Lok Sabha, met on 20.11.2013 to discuss the decision of Ministry of Finance for transferring Budget provision for capital/civil works from Budget Grant of Ministry of Urban Development to Budget Grant of Lok Sabha without seeking approval of Hon‘ble Speaker through Lok Sabha Secretariat. The Committee also discussed the matter of shortage of fund for repair/maintenance of Parliament House Complex, 127

construction of extension to Parliament House Annexe Building and residential accommodation at R. K. Puram for Officers and staff of Lok Sabha Secretariat.

(ii) Budget

Draft proposals for Revised Estimates for the year 2013-2014 (Rs. 528 crore) and Budget Estimates for the year 2014-2015 (Rs. 562.86 crore) under the Budget Grant of Lok Sabha alongwith Memoranda were prepared and got approved by Secretary- General for placing the same before the Committee on Budget of Lok Sabha. The Committee under the Chairmanship of Hon‘ble Deputy Speaker, Lok Sabha at its sittings held on 20.11.2013 approved Revised Estimates for the year 2013-2014 (Rs. 528 crore) and Budget Estimates for the year 2014-2015 (Rs. 562.86 crore). After its final approval by the Hon‘ble Speaker, the same alongwith other budget papers were sent to the Ministry of Finance on 3.12.2013 for inclusion in the Union Budget for the year 2014-2015.

Vote on Account: Vote on Account for the two months of April to May 2013 was prepared and sent to the Ministry of Finance on 11.02.2013. Loans to Government Servants: Revised Estimates for 2013-14 and Budget Estimates for 2014-2015 in respect of Officers/staff of the Secretariat under the Grant No. 37 - ‗Loans to Government Servants‘ were finalized and sent to the Ministry of Finance on 28.10.2013 for inclusion in the Union Budget.

Allocation: Budget Estimates for the year 2013-14 was allocated to all Controlling Officers at the time of Vote on Account and final allocation. Budget Estimates for the year 2013-2014 in respect of Officers/staff of the Secretariat under the Grant No. 37 - ‗Loans to Government Servants‘ was also allocated to MSA and AN-I Branch.

Surrender of Savings: A complete review of expenditure incurred under various Heads and committed expenditure to be incurred upto 31.03.2013 was undertaken and savings were surrendered to the Ministry of Finance on 20.03.2013.

Proof of Detailed Demands for Grants in respect of Demand No. 78 - Lok Sabha for the financial year 2013-14 was checked and returned to Ministry of Finance on 28.2.2013. Computerisation of Budget – e-wisdom: Budget Planning and Allocation (Vote on Account/final) was completed under e-wisdom project to enable B&P Branch to prepare Bills online and automatic generation of Head of Account-wise ECR. Modules

 Later reduced to 519.98 cr.

128

in relation to saving, surrender and manual feeding of the data from the monthly expenditure statement received from P&AO, LS were also prepared. (iii) Performance Report 1.134 From January 2013 onwards, a month-wise performance report showing the following aspects was put up for the perusal of Secretary-General with the approval of Financial Adviser.

Month-wise Statement of Expenditure for the Financial Year 2013-2014 under various Units of Appropriations duly indicating the Progressive Totals and percentages compiled by IFU. Review of Monthly Expenditure with percentages as required to be furnished to the Ministry of Finance. Month-wise analysis of Bills received and processed by the Bills & Payments Branch and the Pay and Accounts Office and pendency statement. (iv) Monitoring of Expenditure Review of Monthly Expenditure under various heads with percentage of expenditure was sent to Ministry of Finance for the period from 1.1.2013 to 30.11.2013. Expenditure under various heads was monitored closely and wherever shortage of fund was noticed, after taking approval of Secretary-General, three re-appropriation orders were issued on 3.03.2013, 20.3.2013 and 17.10.2013, besides making re-allocation of funds. (v) Audit Replies/clarifications were furnished to DGACR on the Audit Inspection paras pertaining to Budget of Lok Sabha and its Secretariat for the year 2012-13 on 23.09.2013.

(vi) Annual Administrative Report

Prepared Annual Administrative Report for the year 2012

(vii) Financial Advice

1.135 During the year under review, financial advice was rendered on the following matters:

1. Representation regarding pay fixation in r/o Smt Suman Kumari and Smt Sunita Dagar, deputationists, absorbed in Lok Sabha Secretariat

2. Vetting of pay fixation in respect of Directors and Additional Directors

3. Provision of Official Transport Facility to Shri R. K. Jain, JS

4. Fixation of pay in the revised structure of pay w.e.f. 1.1.2006 in r/o Shri V.T. M. Kabeer, SA-I, deputationists absorbed in Lok Sabha Secretariat

5. Procurement of stationery from NGO

6. Tender/payment for redesigning of Lok Sabha website 129

7. Settlement of medical bill w.r.t Geetha JaiShankar

8. Claim of TA/DA by Shri A. Sai Prathap (MP)

9. Payment of bill to the Northern Railway for serving lunch on 13 May 2012 on the occasion of 60th anniversary of Parliament of India-reg

10. Head of Account from which expenditure is to be debited for various items pertaining to AN-I Branch

11. Request of Shri Anil Kumar Dubey, APS to Leader of Opposition, Lok Sabha for retirement from LSS

12. Filling up the post of technical assistant in Parliament Museum- fixation of fee

13. Representation of Shri Harish Chand, EA, for fixation of pay in the revised pay structure from the date of promotion

14. Feasibility of downloading quotations for procurement

15. Request for a separate bank account for LSTV Channel

16. Request from Shri K. Jayaprakash Hedge, MP for sanctioning TA/DA

17. Proposal for renewal of agreement between LSS and NFDC for the financial year 2013-14

18. Terminal benefits in r/o Sh. Satish, Sr. Exec. Assistant, resigned from the Secretariat w.e.f. 19.3.2008

19. Request for fund for settlement of debit claims of Ministry of Railways

20. Request of PSS to revise sanction to increase contingent advance for foreign training

21. Request for additional budget grant for renewal of operating licence No. FL- 486/1-523

22. Alleged anomaly in the fixation of pay in the revised structure of pay

23. Study visits for children of remote villages across India-proposal by BPST

24. Proposal for creation of corpus to provide financial assistance to LSTV consultants

25. Pensionary benefits in r/o Jagpal Singh, Sr. Chamber Attendant retiring on superannuation w.e.f 30.6.2008

26. Procurement of Server- Mail received from HCL reg.

27. LTC settlement bill of Sh. Satish C. Gupta, PS to Hon‘ble LOP (LS)

28. Photography of the important places of the parliament and its assets for making inventory of the same for record

29. Application for operating licence of LSTV Teleport – payment 130

30. Thematic audit on human resource management –Information sought by Secretariat of the Odisha Legislative Assembly

31. Release of family pension under NPS to Shri Thakur Das s/o late Smt. Dayawati Attendant Gr. III expired on 12.8.2005

32. Draft policy for engagement of consultants in LSTV

33. Proposal of Service Charges for printing and supply of cheques to Indian Security press, Nasik

34. Pro-rata pensionary benefits to Smt Rashmi Ranjan Shetty, Sr. PA, retiring under Pension Rule 37 w.e.f 30.5.2012 (F/N)

35. Award of fellowship by LSS

36. Regulation of travel & tours of LSTV consultant

37. Request for enhancement of budget of Rajbhasha Prabhag

38. Feeding of data in e-Wisdom on promotion in respect of Gazetted Officers

39. Pensionary benefits w.r.t. Late Meenakshi Ramanathan

40. Enhancement of honorarium in connection with exam conducted by JRC

41. Study visit of Standing Committee on Water Resources to Roorkee, Rishikesh, Rudraprayag, Badrinath, Tehri and Dehradun-request of Shri Nityananda Pradhan, MP for reimbursement

42. Offer of lease sale of office built up space and residential apartments at East Kidwai Nagar, New Delhi

43. Revising of the guidelines regulating the official mobile phones facility to the Officials of LSTV Channel

44. Bills received from BSNL in connection with study tour to Srinagar & Leh 14-17 June-Reimbursement of expenditure at Leh (Members)

45. Recommendation of 6th Central Pay Commission-applications for revised Group `D‘ pay scales to Casual Labourers with temporary status

46. Representations of S/Sh. S. Bal Shekher, P. K. Grover and P. Sreedharan for removal of anomaly in pay

47. Representation of Shri Bala Guru G EO regarding anomaly in pay fixation and for stepping up of his pay

48. Fixation of pay in the grade of Executive Assistant-representations received for release of increments in the event of grant of TSP reg

49. Settlement of Refreshment Bill pertaining to Special/Working lunch served to Members of the Committees/DRSCs and their representatives etc.

50. Administrative approval for procurement of 6 XBIS system

51. Hamari Speaker, Set Designer, Final 131

52. Fixation of pay of Shri Radhey Shyam, JS(Retd.) for vetting

53. Study tours of Parliamentary Committees-Suggestions regarding difficulties faced by Members and offices accompanying study tours

54. Study tours of Parliamentary Committees-stay arrangements and settlement of bills

55. Grant of medical advance w.r.t Smt Anju Gosain, SEA

56. Budget Estimates of Pension and other retirement benefits

57. Regarding revision of transport tariff by ITDC

58. Online system of application regarding-JRC

59. Request of Shri Ajay Kumar Garg, Additional Director for removal of anomaly in his pay fixation

60. Study visit of PAC –TA/DA bill of D. R. Mohanty, DS

61. Study visit of the standing committee on FCA&PD-permission for accompanying staff

62. Request of Shri Satish Kumar, Consultant for grant of travelling allowance

63. Request to remove anomaly in r/o Smt. Sarita Nagpal, Addl. Director (Tr)

64. Revision of fee in r/o Shri V. K. Sharma, Consultant

65. Alleged anomaly in the fixation of pay in the revised structure of pay reg. Shiv Kumar

66. Payment of fourth Quarterly AMC Charges of Integrated Security System of PH complex

67. Settlement of photographic bills

68. Final settlement of late Uma Shankar Singh ex-MP

69. Procurement of livery/handlooms items for the dignitaries of Hon‘ble Speaker, Lok Sabha

70. Procurement of Computer hardware for the use of Secretariat

71. Issue of no due certificate to Shri Naresh Arora

72. Procurement of tyre tubes by GP Branch

73. Supply of toner/cartridges for printers in Parliament Museum

74. Upgradation of Parliamentary LAN and setting up of Wifi Network – reg. concurrence of IFU

75. Payment of Bills-Stitching of Uniform for eligible officials of LSS during service 2010 132

76. Refund of excess amount of RTI applicant to (Sh. Harish Kumar)

77. Payment of Quarterly AMC charges of Integrated Security System (Oct. to Dec. 2012)

78. Grant of Composite transfer allowance effect to Shri RT. Pillai

79. Debit claim for 2011-12 received from Ministry of Railways – MSA

80. Provision for encouragement of sportspersons of the Secretariat

81. Appointment of persons on the personal staff of Chairman, Committee on Defence

82. Filling up of post of technical Assistant in PM- Fee to be paid reg.

83. Full & Final payment (restricted to 90% of CV) to M/s STL on account of Upgradation of Communication System

84. Procurement of Black Leather shoes/bellies for eligible Male/female Officers

85. Budgetary provision to meet the expenditure in case of selection of any officer for the post of Liaison Officer for Kailash Mansarover Yatra, 2013

86. Procurement of promotional item - `T‘ Shirt (Adidas)

87. Proposal for capturing photo of visitors to public gallery

88. Recovery of wrong fixation of Pay- (Statement I & II) of Gazetted & Non- Gazetted Officers

89. Availing Private Airline Service for Intermediate journeys during Committee Tours –Information/comments sought by FCA&PD

90. Study tour of EWC to Guwahati, Kolkata & Gangtok from 10-15 June, 2013

91. Paperless office – feedback about measures taken for reducing use of paper

92. Proposal for providing of uniform to 10 CRPF Lady Staff deployed in public gallery at Parliament House with PSS Officers

93. Project of e-wisdom by CMC Ltd.

94. Outstanding dues with respect to air travel by the Hon‘ble MP

95. Procurement of gift items for stock purpose

96. Creation of posts for Heritage Management Branch

97. Compulsory health check up – from Welfare Branch

98. Registration of firms for supply of Computer Hardware and peripheral-Tender notice/documents

99. Request for addl. Budget from PSS for spectrum charges payable to DoT

100. Selection as Liaison Officers for Kailash Mansarover Yatra 133

101. Visit of Shri L.V. Ramanna, DS to attend the Information Seminar on the structure and functioning of the IPU to be held in Geneva from 11 to 14 June 2013

102. Proposal for capturing photo of visitors to Public Gallery

103. Payment of honorarium for compering

104. Excess baggage during the study visit of the Parliamentary Standing Committee

105. CCTV upgradation in Parliament House Complex

106. CCTVupgradation in PHC-taking over/handing over

107. BPST request for funds for Hindi Conference

108. Advance payment to M/s CMIE(P) Ltd.

109. Grant of Honorarium in connection with examinations conducted by JRC

110. Expenditure management –Economy measure and rationalization of expenditure

111. Draft terms and conditions for filming of the documentary ‗Reveal Sansad Bhawan by AIM Television Pvt. Ltd.

112. AMC payment for 1st and 2nd Quarter of 2013-14 to ECIL

113. Renewal of AMC of LSS of PH Complex w.e.f. 1.4.2013.

114. Negotiation with L1-clarification sought by GP Branch

115. Vetting of financial sanctions forwarded by Bureau of Parliamentary Studies and Training (3 sanctions)

116. Advice on Settlement of medical bills (12 bills)

117. Other miscellaneous matters referred to Financial Adviser by different branches of the Secretariat for advice

(viii) Right To Information (RTI)

Reply was provided to 8 applications received under RTI Act, 2005

134

9. MEMBERS’ SALARIES AND ALLOWANCES BRANCH (including Joint Committee on salaries and allowances of Members of Parliament)

(1) FUNCTIONS

135 a The Members‘ Salaries and Allowances Branch deals with the following items of works:-

(i) Payment of salary, allowances (including TA/DA) to Officers of Parliament, Leader of Opposition and Members of Lok Sabha;

(ii) Salary of PAs of Members;

(iii) Reimbursement of medical claims of Officers of Parliament, Leader of Opposition and Members of Lok Sabha;

(iv) Sanction of conveyance advance to Members;

(v) Grant of pension to ex-members and their families (wherever applicable);

(vi) Payment to Indian Airlines, Railways, Department of Telecommunications (MTNL) and NDMC for the services rendered by them to the Officers of Parliament, Leader of Opposition and Members of Parliament on account of their statutory entitlement;

(vii) Payment to the host organizations on account of charges incurred by them towards making arrangements for boarding, lodging and transportation for the Parliamentary Committees while on tour;

(viii) Prepare TA/DA bills, advances, etc. for Members of the Indian Parliamentary Delegations going abroad.

(ix) Payment of allowances to non-official witnesses summoned to give evidence before Parliamentary Committees;

(x) Payment for the maintenance charges of vehicles earmarked for members;

(xi) Sanction of advance for purchase of computer equipments by Members as well as reimbursement of bills for the purchase of computer equipment by Members to the concerned agency, as the case may be;

(xii) Issue Exchange Orders to Members and Committee Branches for their use while the Committees are on tour;

(xiii) Preparation of the Budget Estimates relating to MSA Branch;

(xiv) Supply information to Information Cell under the Right to Information Act, 2005.

(xv) Providing secretarial assistance to the Joint Committee on Salaries and Allowances of Members of Parliament and its Sub-Committee(s) and follow up of the recommendations made by them. It also attends to the work relating to amendment in the Salary, Allowances and Pension of Members of Parliament Act, 1954 and Rules made there under.

135

(2) WORK DONE DURING THE YEAR 2013

1.136 The following work was attended to in the Branch during the year:-

(i) Salary Bills of Officers of Parliament 24

(ii) TA/DA Bills of Officers of Parliament 17

(iii) Salary Bills of Leader of Opposition 12

(iv) TA/DA Bills of Leader of Opposition 07

(v) Salary Bills of Members of Lok Sabha 382

(vi) Salary Bills of PAs to Members of Lok Sabha 382

(vii) TA/DA Bills of Members of Lok Sabha 8044

(viii) TA/DA Bills of Consultative Committee Meetings 232

(ix) Final Settlement of accounts of Ex-MPs Nil

(x) Advance/Settlement of Bills relating to IPD going abroad 128

(xi) Payment to MTNL (No. of Bills) 118

(xii) Payment to NDMC (No. of Bills) 24

(xiii) Payment to Indian Airlines (No. of Invoices) 2596

(xiv) Exchange Orders issued 1470

(xv) Conveyance Advance sanctioned to MPs Nil

(xvi) Settlement of Committee Tour Bills 101

(xvii) Pension Revised/Sanctioned to Ex-MPs 45

(xviii) Family Pension 35

(xix) Reimbursement of Medical Claims of MPs including HS/HDS/LOP 362

(xx) Miscellaneous payment (maintenance of vehicles) 29

(xxi) Number of Bulletins issued by the Branch 06

(xxii) Typing work 15000 pages (approx.)

(xxiii) Payment to Railway for travel facilities to MPs/Ex-MPs Rs.6.315 Crore

Preparation of Revised Estimates 2013-14 and Budget Estimates 2014-15 relating to the Branch.

136

Supply of information under the Right to Information Act, 2005 relating to the Branch.

The Branch provided information regarding 216 applications under the RTI Act, 2005 received from different quarters to the Information Cell.

Reimbursement of medical claims of Members of Parliament:

The Branch deals with the reimbursement of medical claims of Members of Parliament for the treatment taken by them and their family members in India and abroad. The reimbursement of medical claims is made on the basis of CGHS approved rate lists circulated by the Ministry of Health and Family Welfare from time-to-time. In cases where the admissible amount is on the lower side and the member desires full reimbursement, the claims are placed before the Secretary- General for approval of full reimbursement by relaxation of rules as per the powers vested with him. The Branch also settles debit claims in respect of the treatment taken by Members and their family members abroad.

Computerization of the Branch:

Work relating to Computerization in the branch is complete. Completion Certificate is also issued to Computer Management Branch (software unit). If any problem occurs during working in software that is resolved by the CMC Unit.

Joint Committee on Salaries and Allowances of Members of Parliament:

The Joint Committee on Salaries and Allowances of Members of Parliament is constituted in pursuance of section 9(1) of the Salary, Allowances and Pension of Members of Parliament Act, 1954.

Functions: The functions of the Joint Committee are to make rules in consultation with the Central Government to provide for all or any of the matters referred to in sub- section (3) of section 9 of the Salary, Allowances and Pension of Members of Parliament Act, 1954.

Number of Sittings held: 4

Minutes of Sittings of the Joint Committee prepared and circulated: 4

Reports of the Joint Committee:

The Joint Committee do not present any report to either of the Houses of Parliament.

Study Tour of the Joint Committee: The Joint Committee performed a study visit to Lucknow, Chennai and Thiruvanathapuram from 15th to 21st October 2013 to examine various aspects of facilities being provided to MPs/Ex-MPs/MLAs/Ex-MLAs.

1.137 The Branch attended to the queries raised by Members/ex-Members in respect of their Salary, TA/DA, Pension, etc. and information furnished to the Government Departments/State Government with respect to the entitlement of salary, allowances and other facilities available to Members of Parliament.

Specific Procedural and Policy Changes: Nil

137

Annexure-I

1.138 Statement of work done by the Joint Committee on Salaries and Allowances of Members of Parliament

4 - - - 1 - - - - - The Committee do not present its Tour notes/report to either of the Houses.

138

9. MEMBERS SERVICES BRANCH (Including House Committee)

(1) FUNCTIONS

1.139 The Branch deals with various amenities/services provided to the Members of Lok Sabha. Main functions of Members Services Branch are as follows :

(i) Allotment of regular and temporary residential accommodation to MPs (LS) in New Delhi;

(ii) Accommodation in Western Court Hostel for guests of MPs;

(iii) Allotment of accommodation to Members on temporary basis for their guests;

(iv) Monitoring of medical facilities provided to MPs at Parliament House Annexe, Parliament House and CGHS dispensaries located in MPs residential areas in New Delhi;

(v) Facilitate MPs and their spouse in getting passports and visas;

(vi) Monitoring of services provided to MPs‘ by Income Tax Sub-Office, Railway Booking and Reservation Office, Indian Airlines Booking and Reservation Office and State Bank of India Branches in Parliament House Complex;

(vii) Coordination with Delhi Police for security arrangements in Members‘ Residential localities;

(viii) Issue of Ration Cards to Members of Parliament by Department of Food Supply and Consumer Affairs, Govt. of NCT, Delhi.

(ix) Sanction for providing telephone, Mobile connections to MPs;

(x) Transport arrangement for MPs through Transport Desk;

(xi) Availability of Taxis etc. at Taxi stands near MPs residential areas as well as Parliament House Complex;

(xii) Liaisoning with NDMC, CPWD and Rent Section of Directorate of Estates with regard to their services for MPs‘; and

(xiii) Any other work relating to amenities/services provided to MPs of Lok Sabha allotted from time to time.

HOUSE COMMITTEE

M.S. Branch provides Secretarial assistance to the House Committee of Lok Sabha which deals with all matters relating to residential accommodation for Lok Sabha Members and exercises supervision over the facilities for accommodation, medical aid and other amenities provided to Members in Members‘ residences and Western Court Hostel in Delhi. 139

6 sittings of the House Committee and 2 Inter Departmental Meetings were held during the year 2013. Some of the important issues taken up for discussions in these sittings included

(i) Progress of construction of MS Flats at Dr.B.D. Marg, New Delhi;

(ii) Construction of new flats/bungalows at Feroze Shah Road;

(iii) Redevelopment of North/South Avenues; (iv) maintenance and security in MPs` residential areas; (v) Water and power supply in MPs` residential areas by NDMC; and

(vi) Addition/alterations in MPs residences. Also the House Committee held meetings with the visiting House Committees of Tamil Nadu Legislative Assembly and Meghalaya Legislative Assembly. (2) WORK DONE DURING THE YEAR 2013

1.140 The break-up of the work done in the Service during the year was as under:-

Allotments of accommodation

Guest accommodation 70 Staff Quarters 10 Motor Garages 5 Western Court Hostel

Requests processed for allotment of 3500 accommodation to Members on temporary basis for their guests in Western Court Hostel

Cancellations filed for overstay in suites 450 in Western Court Hostel MTNL

Requests received from MPs for 250 telephone connections (including mobile and internet) forwarded to Liaison Office, MTNL.

Medical Facilities

Posting/transfer of doctors/para medical 6 Doctors staff in Medical Centre, Parliament House Annexe, First Aid Post, Parliament House and CGHS dispensaries located at residential areas of MPs Postings and transfers of CPWD staff 5

Transport Facilities

(i) No. of trips made by MPs‘ 42500 Trips (approx.) special vehicles (3 Maruti Versa 140

+ 7 DTC versa + 7 Innovas) between Parliament House complex and MPs‘ residential areas/Central Govt. Offices. (ii) Providing vehicles to Conference Branch, BPST and 14 times (iii) Joint Recruitment Cell 3 times Requests for VISA Notes/Passports

Applications received for renewal/issue of 76 new Diplomatic Passports.

Requests of MPs forwarded to the 165 Ministry of External Affairs for issue of visa notes to Hon‘ble MPs/Spouses

Major Item of work completed/being pursued

Progress of construction of MS Flats for The construction work is progressing, Members of Lok Sabha at Dr. B.D. Marg, though few months of delay due to New Delhi. deficiency in budgetary allocations and paucity of funds. Hon`ble Chairman, House Committee has taken up the matter with the representatives of the Ministry of Finance, Ministry of Urban Development and CPWD. Meanwhile, CPWD had furnished a Revised Estimates of Rs.92,12,17,000/- for AA/ES and the same has been approved by the House Committee. Other services provided

Processed requests of Members for 95 carrying out certain additions/alterations/repairs etc. and supply of furniture at their residences

Requests received from MPs for 211 installation of electrical appliances, viz. Air-conditioners, fans, boilers, aquaguards, coolers, geysers, etc.

Requests of MPs processed and 20 forwarded for allotment of army disposal vehicles

Monitoring of works of Agencies

A. MTNL

Requests for new MTNL telephone connections attended to : New telephone connections opened in 28 Delhi.

141

Constituency telephone connections 32

Internet Connection 30

Mobile telephones‘ connection 51

Telephone connections shifted 27

Other works:-

Complaints related to 55 telephone/Broadband/Mobile/I.Pad have been attended during the year and resolved the same properly.

B. NDMC

No. of cases of electricity/water 128 connections.

No. of cases of disconnections. 111

Number of Lok Sabha MPs‘ Electric/ 15286 Water bills handled

219 Number of MPs‘ complaint received/ attended to.

C. Air India

Bookings made by Air India Office in 8531 Room No. 131 (PH).

D. Railway Reservation facilities

Reservations made by the Railway Reservation Office, Parliament MPs -1,08,000 (Approx.) House/Reception. Ex.MPs – 1,65,000 (Approx.)

E. Counter for issuing Ration Cards

Arrangements made for issue of ration Arrangements made during every Session cards to Members and their families.

F. Medical Facilities 21583 No. of patients attended to by the Doctors at First Aid Post (PH) MPs : 17927 Ex. MPs : 15021 No. of patients attended to by the Doctors Family Members of MPs and Ex-MPs : at Medical Centre, PHA. 13810 Journalists : 282 Others : 11991 Total : 59031

142

G. State Bank of India

Monitored Banking arrangements for MPs and Ex-MPs through the State Bank of India Sub-Office (PH & PHA):-

No. of new accounts opened for MPs 326 during the year 2013

Total No. of Accounts 3966

No. of new Accounts opened for Ex-MPs 255 during the year 2013

Total No. of Accounts 1360

No. of Accounts closed during the year 135

Other items of work handled by the SBI during the year 2013 for MPs/Ex-MPs:–

(i) Car loan sanctioned 19 (a) No. of loans 65 lacs (b) Amount

(ii) Pension Loan sanctioned 10 (a) No. of loans 14.05 lacs. (b) Amount

(iii) Personal Loan sanctioned 4 (a) No. of loans 13 lacs. (b) Amount

(iv) Housing Loan sanctioned 4 (a) No. of loans 2 crs. (b) Amount

(v) Credit Card and Internet Banking facility extended to all MPs

(vi) SBI Mutual Fund and SBI Life products offered to the tune of more than Rs. 4.50 crores during the year

H. Income Tax Cell 47 No. of MPs attended to by the Income Tax Besides many MPs get on telephone Cell in PHA information Information

143

11. SALES & RECORDS BRANCH

(1) FUNCTIONS

(i) Sale of Parliamentary papers/publications/books/periodicals/souvenirs/greeting cards and Union Budget sets through Sales Counter, Reception Office, Parliament House and souvenir items with Parliament Museum logo through Souvenir Shop in Parliament Museum Parliament Library Building.

(ii) Sale of D.O. Stationery of Members and greeting cards through Publications Counter, Parliament House.

(iii) Sale of Parliamentary publications through the Publications Division (Ministry of Information & Broadcasting) and through their outlets in different cities of the country.

(iv) Appointment of selling agents for sale of Parliamentary publications across the country.

(v) Open Deposit Account for purchase of Parliamentary publications.

(vi) Setting up of Sales Counter for sale of publications brought out by Lok Sabha Secretariat and souvenir items with Parliament Logo at the venue of various Conferences held in Delhi and other parts of the country.

(vii) Custody and maintenance of records of Branches of the Secretariat, retrieval/review of old files/records of the Branches, weeding out or otherwise of old Debates, Bills and other Parliamentary publications meant for sale etc., which have outlived their utility, in consultation with the concerned Branches.

(viii) Retrieval of files and other Parliamentary publications for use and reference of various Branches.

(2) WORK DONE DURING THE YEAR 2013

1.141 The break-up of the work done in the Branch during the year was as Under:-

Sales

(i) No. of Parliamentary publications sold 2287

(ii) No. of Parliamentary periodicals sold 260

(iii) No. of greeting cards sold 82240

(iv) No. of souvenir items sold through Sales Counter and 18597 Branch

(v) No. of souvenir items sold at PMA 10657

(vi) No. of Budget sets sold in February,2013 731

144

(vii) No. of D.O. and general stationery sold including 8411 Post card

(viii) No. of Parliamentary Publications/Periodicals/Reports -850 Sent to Publication Division for sale through Ministry Of Information & Broadcasting

Total sale of the Branch during the year 2013 was Rs. 45,12,274/-.

Records

At the commencement of the year 2013, the Records Section had in stock 25,825 recorded files and 1000 & 500 copies of Parliamentary Publications in English and Hindi version were received respectively of various Branches. During the year 2012,the Branch received 1200 files and 900 Reports; 1400 & 100 Periodicals besides 340 files were sent to concerned Branches for review 700 Parliamentary Publications/periodicals/Debates/Reports etc., besides 320 files were sent to concerned Branches for examination.

1.142 The details of receipt and issue of records relating to publications/reports/files etc., is given below:-

Sl. No. Items Received Issued/Returned Back

(i) Parliamentary Reports 905 65

(ii) Parliamentary Debates 1409 25

(iii) Parliamentary Periodicals 150 --

(iv) Bills 175 5

(v) Files 1250 350

Dissemination of Information on publications/items on sale

1.143 List of Parliamentary Publications and souvenir items available for sale was updated and consolidated handout issued for information of Members and general public. The contents of the handout were also made available on homepage/website of the Secretariat.

145

12. WELFARE BRANCH

(1) FUNCTIONS

1.144 The Primary function of the Branch is to render prompt, effective and efficient medical assistance to Members of Parliament, their family members and officers and staff of the Lok Sabha Secretariat. Granting of prospective permission for treatment / diagnostic tests at CGHS recognized hospitals, ex-post facto permissions for the treatment taken during emergency by Members of Parliament and Staff and Officers of Lok Sabha Secretariat at CGHS recognized Hospitals/centers or at private hospitals, also form the core function of the Branch. The work relating to issue of fresh CGHS Cards to Members of 15th L.S. and surrender of old CGHS Cards of 14th L.S. is attended to by the Branch. The other important areas of the work relates to providing secretarial assistance to Grievance Redressal Committee, Compassionate Fund Committee, Staff Benefit Fund Committee, Meritorious Awards Committee, Scholarship Committee etc. Besides the other important and relevant assignments of the Branch are organizing the meetings of Officers‘ Forum, Send-Off Functions, Condolence and New Year Get Together.

1.145 Organisation of cultural events and health camps are also being handled by the Branch. Issuing of validations slips, providing financial assistance from Staff Benefit Fund, managing the accounts of Staff Officers‘ Forum, Staff Benefit Fund, Compassionate Fund, Scholarship Fund, Meritorious Awards Fund etc. are also looked upon. Preparation of the citations and medals for Meritorious Awards, is also a vital function of the Branch. Requests of employees of the Secretariat are also forwarded to civil / police authorities for redressal of their grievances. Forwarding the requests of former officers to CPIC for issuing passes and booking of holiday homes for officers / staff of the Secretariat at different locations are also handled in the Branch. A first-aid box having certain medicines for symptomatic treatments is also being maintained in the Branch.

(2) WORK DONE DURING THE YEAR, 2013 1.146 The break-up of the work done in the Branch during the year was as under:-

Medical Assistance to (i) Members of Parliament 39

(ii) Officers & Staff and their families : 180 Number of permissions given to MPs for taking treatment in Private Hospitals under CGHS 246

Number of cases of ex-post-facto approvals for the treatment 134 taken by Members of Parliament and their dependents

146

Number of permissions given to Staff and Officers and their 2165 dependents for taking treatment in Private Hospitals empanelled under CGHS

Number of cases of ex-post-facto approvals for the treatment taken 286 by Staff and Officers of Lok Sabha Sectt. and their dependents

Number of cases of Surrender of CGHS Cards (14th LS) of MPS 2

Number of CGHS Cards prepared of MP 28

Number of Scholarships given to Group C Staff 01

Number of Meritorious Awards 04

Financial Assistance to Staff members from Staff Benefit Fund (i) In 8 death case = Rs.1,20,000/-

(ii) In other 26 cases =Rs.2,54,454/-

Total = Rs.3,74,454/-

Validation passes including Photo Identity Cards 93 for the Officers & Staff

Lok Sabha Secretariat Compassionate Fund Rs.90,314/- (providing financial assistance to the needy(for 3 persons) staff members)

LSS Officer‘s Forum (arranging meetings to discuss Total No. of sittings- matters of common interest, bidding farewell to retiring 10 Meetings members)

Number of Send-off functions to bid farewell to retiring 12 officials

LSS Co-op. Thrift & credit Society (facilitating the Total membership-1991 functioning of the society/smooth conduct of annual Annual transactions- election) Rs.171659,353.68

New Year ceremony (get-together of the Officers & - Staff of the Secretariat)

Miscellaneous (i) Number of requisitions of Retired Officers forwarded 75 to CPIC for issue of their identity cards

(ii) Number of applications of employees forwarded to 6 civil/police authorities for redressal of their grievances.

(iii) Number of Condolence Meetings held during the year 6

(iv) Cultural Programmes organized during the year

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(E) OTHER BRANCHES

1. CELL ON PARLIAMENTARY FORUMS

(1) FUNCTIONS

1.147 The main function of the Forums is to equip the Members of Parliament with information and knowledge on specific issues of national significance falling under the jurisdiction of the respective Forum. The Forum assists Members of Parliament towards adopting a result oriented approach on critical issues under the jurisdiction of forum. The individual Forum provides a platform to the Parliamentarians to exchange ideas, views, experiences and expertise on various issues by organizing lectures, presentations, etc. in which national as well as international experts are invited to make presentations and enlighten the Members on the basis of specialized studies on various subjects/issues. The Forums provide a platform to the Parliamentarians to interact, in an institutionalized manner, with specialized Agencies including UN.

1.148 Another function of the Forums is to sensitize the Members about the ground level situation of key areas of concern and equip them with technical know-how alongwith valuable inputs from the experts from the country and abroad to enable them to raise these issues effectively on the Floor of the Houses and in the meetings of the Departmentally Related Standing Committees.

1.149 .The Secretarial assistance to all the eight Parliamentary Forums is provided by the Cell on Parliamentary Forums. The Cell prepares data-base on critical issues by collecting relevant information from various sources which include Replies to Questions/Debates in Lok Sabha and Rajya Sabha, internet, newspapers and journals etc. and circulate to all the Members of Lok Sabha and Rajya Sabha so that they can meaningfully participate in the deliberations of the Forums and seek clarifications from the Experts or Officials from the Ministries present at the meetings. At present, the following eight Parliamentary Forums are functioning: (1) Parliamentary Forum on Water Conservation and Management; (2) Parliamentary Forum on Youth; (3) Parliamentary Forum on Children; (4) Parliamentary Forum on Population and Public Health; (5) Parliamentary Forum on Global Warming and Climate Change; (6) Parliamentary Forum on Disaster Management; (7) Parliamentary Forum on Artisans and Craftspeople; and (8) Parliamentary Forum on Millennium Development Goals.

1.150 The Parliamentary Forums on Artisans and Craftspeople and Millennium Development Goals have been constituted by the Hon‘ble Speaker, Lok Sabha on 26 April, 2013 and 11 December, 2013 respectively. 148

(2) WORK DONE DURING THE YER 2013

1.151 The break-up of the work done in the Cell during the year was as under;-

(i) 16 meetings of the various Parliamentary Forums were held during the calendar year 2013. Besides a workshop-cum-exhibition was also organized by Parliamentary Forum on Artisans and Craftspeople in association with the Ministry of Textiles from 18 to 20 December, 2013. Details of these meetings have been given at Annexure I. The comparative statement indicating the number of the meetings held during 2012 and 2013 have been given at Annexure II.

(ii) Two new Parliamentary Forums viz Parliamentary Forum on Artisans &Craftspeople and Parliamentary Forum on Millennium Development Goals have been constituted during the calendar year.

(iii) Parliamentary Forum on Artisans and Craftspeople was inaugurated by the Hon‘ble Speaker and the President of the Forum at the meetings of the Forum held on 13th August, 2013. Besides, the aforesaid inaugural meeting, the Hon‘ble Speaker presided other two meetings:

(a) Meeting of the Parliamentary Forum on Water Conservation and Management held on 13th March, 2013

(b) Meeting of the Parliamentary Forum on Population and Public Health held on 25th April, 2013.

1.152 The various tasks undertaken by the Cell in this regard are given as under :

Culling information from Ministries and other concerned organizations for preparation of Annual Action Plan in respect of each Forum;

Preparing data-base information in respect of each Forum and circulation thereof to all the Members of Lok Sabha and Rajya Sabha;

Consultation with Member-Convener for selecting agenda items for each meeting/presentation and chalking out programme for conducting meetings accordingly;

Contacting and coordinating experts, different agencies of United Nations, concerned Ministries, NGOs for making presentations/lectures;

Compilation of material relating to meetings/presentations as received from the agencies of United Nations, concerned Ministries, Experts and circulation amongst Members of the Forum.

Preparation of speeches for Member-Conveners;

Arrangement for conducting 16 Meetings held during the year 2013.

Preparation of briefs for the meetings and circulation to Vice-Presidents, Member- Conveners, Members, Principal Secretary to Hon‘ble Speaker, Secretary-General and Secretaries of the concerned Ministries;

Preparation of write-ups regarding Parliamentary Forums for use in various publications, meetings, conferences, etc.;

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Work relating to constitution of Parliamentary Forums on Artisans & Craftspeople and Millennium Development Goals.

Work relating to organization of 3 days workshop-cum-exhibition under the Parliamentary Forum on Artisans and Craftspeople in association with the Ministry of Textiles held from 18th to 20th December, 2013; and

Work relating to the inaugural function/ meeting to inaugurate Parliamentary Forum on Artisans and Craftspeople held on 13th August, 2013.

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2. CONFERENCE BRANCH

A. CPA CELL

(1) FUNCTIONS

1.153 CPA Cell attends to the work relating to Commonwealth Parliamentary Association India Union CPA Branch, India Region CPA and Conference of Speakers and Presiding Officers of the Commonwealth. CPA aims to promote constitutional, legislative, economic, social knowledge and cultural aspects of Parliamentary Democracy with particular reference to the countries of the Commonwealth of Nations. CPA Cell coordinates with CPA Secretariat, London and the branches of India Region of CPA.

(2) WORK DONE DURING THE YEAR 2013

1.154 The break-up of the work done in the Cell during the year was as under:-

(i) Annual CPA Conference; (ii) CPA Executive Committee Meetings; (iii) Mid Year CPA Executive Committee Meeting; (iv) Commonwealth Women Parliamentarians (CWP) Steering Committee Meeting; CWP Regional Group

(v) Meeting of Society of Clerks-at-the-Table; (vi) Coordination with Indian Parliamentary Group (IPG) about CPA‘s activities;

(vii) CPA Regional Secretaries Meeting; (viii) Workshops, Seminars organised by CPA Secretariat, international bodies and various CPA Branches;

(ix) Conference of Speakers and Presiding Officers and Meeting of Standing Committee of CSPOC; CPA India Region Activities viz., organising Regional Conferences, Seminars, Workshops, Meetings of Executive Committee; CWP Constitution and its activities, maintenance of CPA India Region Accounts

(x) North East Regional CPA Conference; (xi) Study Tours undertaken by the State CPA Branch/Speakers.

1.155 CPA Cell also deals with All India Presiding Officers‘ Conference (AIPOC). The aims and objectives of Presiding Officers is primarily to secure the appropriate coordination of Parliamentary procedure throughout India. To achieve these objects, CPA Cell deals with the following items of works: (i) Conference of Presiding Offices and Secretaries of Legislative Bodies in India;

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(ii) Conference of Chairmen of the Committees of Parliament and State Legislatures;

(iii) Maintenance of the Corpus Fund of All India Presiding Officers‘ Conference;

(iv) Standing Committees of POs and Followup Sub-Committee; (v) Felicitations of newly elected Chairmen/Speakers of Legislative Bodies in India;

(vi) Identity Card for the Presiding Officers of Legislative Bodies in India; 1.156 Besides the above mentioned works, CPA Cell also deals with the following works:

(i) Calls on / Meetings with Speaker and Secretary-General, Lok Sabha; (ii) Replies to RTI Queries on relevant subjects; (iii) Processing of passport/visa of all India Parliamentary Delegations (IPDs) dealt with by the 3 Cells of Conference Branch.

1.157 CPA Cell attended to communications, Conference preparations, coordination and logistical support for the following outgoing delegations during the year 2013:

No. Month / Title / Venue Remarks Period 1. 10-13 CSPOC Standing File processed Hon‘ble Speaker January Committee Meeting, could not attend Namibia 2. 8-9 March CWP India Region Seminar, New Delhi 3. 17-22 March Mid Year Meeting of CPA Shri P.D. Rai, MP, LS and Ex Co, Cayman Islands Regional Representative (RR) did not attend but RR from State CPA Branches attended 4. 8-11 April Post Election Seminar, Processed but no delegation Sierra Leone attended 5. 23-27 April Briefing on Electronic Processed but no delegation Commerce and Cyber attended laws, Yaounde, Cameroon 6. 27 May-1 24th CPA Seminar, June Singapore 7. 2-8 June 10th Canadian Parliamentary Seminar, Canada 8. 21-27 June 62nd Westminster Seminar & 3rd Workshop on PAC, London 9. 28 August-6 59th Annual CPA Due extension of Parliament September Conference, Session, India Union Delegates Johannesburg, South could not attend. State CPA Africa delegates attended. 10. 29-31 Global Seminar on the October Role of Parliaments and Extractive Industries, Vienna

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1.158 Briefing Meetings were arranged for CPA Conference delegates CSPOC Meeting and Seminar on Role of Parliaments and Extractive Industries held in Vienna. The report for 59th CP Conference was prepared and kept in record. CPA Cell also attended to all works relating to issue of Passport, affixing visa to the countries of visit and all works in connection with receiving / seeing off delegates at the Airport at the time of arrival and departure including check-in and checkout, coordination with CISF, Bureau of Civil Aviation Security, concerned Airlines, etc.

1.159 Further, during the year 2013, Conference Branch (CPA Cell) attended the following works:

1. RTI applications answered / disposed 18 2. Newly elected Chairmen / Speakers felicitated 4

B. INTER-PARLIAMENTARY UNION CELL

(1) FUNCTIONS

1.160 Inter-Parliamentary Union Cell deals with the IPU related Conferences / Meetings / Workshops such as Statutory Assemblies of IPU, Specialised Conferences which are either organized directly by the IPU or joint events organised by the organisations recognized by the IPU.

1.161 Parliament of India is also a member of Asian Parliamentary Assembly (APA), Forum of Asia-Pacific Parliamentarians for Education (FASPPED), Asia-Europe Parliamentary Partnership (ASEP) and Asia-Pacific Parliamentarians Conference on Environment & Development (APPCED).

(2) WORK DONE DURING THE YEAR 2013

1.162 The break-up of the work done in the IPU during the year was as under:-

Events: (a) Statutory Assemblies of IPU/ Specialised Meetings attended. (i) 16th General Assembly of the Asia Pacific Parliamentarians Conference on Environment & Development (APPCED) held in Kathmandu, Nepal from 14th to 18th January, 2013. (ii) The 128th Assembly of the Inter-Parliamentary Union held in Quito (Ecuador) in March, 2013 from 22 to 27 March, 2013. (iii) Meeting of 28th Session of the Steering Committee of Parliamentary Conference on the WTO held in Brussels (Belgium) on 28 & 29 May, 2013. (iv) Multi-country Seminar on Parliaments and Accountability for Women‘s and Children‘ Health held in Dhaka (Bangladesh) on 30 & 31 July, 2013. 153

(v) 34th General Assembly of ASEAN Inter-Parliamentary Assembly (AIPA) held in Brunei Darussalam (Brunei) from 18-23 September, 2013. (vi) The 129th Assembly of the Inter-Parliamentary Union held in Geneva (Switzerland) from 7 to 9 October, 2013. (vii) Seventh Conference of Association of SAARC Speakers and Parliamentarians held in Maldives from 21 to 23 December, 2013.

(b) Invitations (for participation in conferences) processed but not attended: (i) One day Parliamentary event held in New York on 5th March, 2013 on the occasion of 55th Session of the Commission of the Status of Women (CSW).

(ii) Training Programme in Conservation and Heritage Management from 8 to 12 July, 2013.

(iii) Multi-Country Seminar on Parliaments and Accountability for Women‘s and Children‘s Health, Dhaka, Bangladesh on 30 & 31 July, 2013.

(iv) Meetings of (i) Annual WTO Public Forum 2013 (ii) 29th Session of the Steering Committee of Parliamentary Conference on the WTO held in Geneva (Switzerland) from 1 to 3 October, 2013.

(v) Round table discussion – Parliamentarians, a critical face in promoting the abolition of the death penalty from 10th October, 2013 in Geneva.

(vi) Parliamentary Practitioners Meeting at Geneva from 10 to 12 October, 2013.

(vii) Regional Parliamentary Seminar on ―Preventing Early Marriage in South and Southeast Asia‖ in Dhaka, Bangladesh in November, 2013.

(viii) Annual Session of the Parliamentary Conference on the WTO, 2 & 5 December, 2013 in Bali, Indonesia.

(ix) 8th Meeting of Women Speakers of Parliament on 12 -13 November, in New York, U.S.A.

(x) Africa Legislative Summit 2013 organised by Nigeria National Assembly at Abuja (Nigeria) from 11 to 13 November, 2013.

(xi) 2nd International Parliamentary Forum held in Moscow (Russia) on 14th November, 2013.

(xii) Inaugural WIP Annual Summit from 27 to 29 November, 2013 in European Parliament in Brussels (Belgium).

(xiii) 2nd Executive Council Meeting and 6th Asian Parliamentary Assembly (APA) plenary session held on 8 to 11 December, 2013 in Islamabad (Pakistan).

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(xiv) ICAPP Workshop on Human Trafficking held in Kathmandu, Nepal from 16 to 18 January, 2014.

(c) Future events: During the year 2013, the Cell has started processing the work pertaining to 130th Assembly of IPU to be held in Geneva, Switzerland from 16 to 20 March, 2014.

(d) Report: The reports on the participation of the Indian Parliamentary Delegation at the 127th IPU Assembly were laid on the Table of Lok Sabha /Rajya Sabha and were further forwarded to the Ministry of External Affairs and other Ministries of Government of India for action taken at their end.

(e) Information supplied to the Braches of the Secretariat & Other Bodies: (i) Compiled information on Indian Parliamentary Delegations visited abroad and was supplied to JPI Section, LARRDIS for inclusion in the IPG Newsletter / Journal of Parliamentary Information (JPI) / SG‘s DO letter.

(ii) About 20 applications under RTI ACT, 2005 seeking information were received and desired information was supplied to the applicants through the Information Cell.

(iii) Responded to the questionnaire(s) received from IPU Secretariat, Geneva on issues such as Questionnaires on Women Elected, Nominated or Appointed in 2013 to the Parliament of India.

(f) Updation of Web Page: The Cell had uploaded information regarding the participation of the parliamentary delegations on the Home Page of Lok Sabha at regular time intervals.

C. OTHER THAN IPU & CPA CELL

(1) FUNCTIONS

1.163 Conference Branch (Other than IPU & CPA Cell) deals with Indian Parliamentary Group; Incoming and Outgoing Parliamentary Delegations under bilateral exchange; Maintenance of Calendar of events (including IPU / CPA Cells); Procurement and distribution of gifts (including IPU / CPA Cells); Settlement of Bills / Hospitality Expenses etc., formation and meetings of Parliamentary Friendship Groups etc. Besides this, makes all arrangements including Protocol and Liaison Work and Ticketing in connection with the visiting foreign delegations, and the visits of Indian Parliamentary Delegations going abroad. (2) WORK DONE DURING THE YEAR 2013

1.164 The break-up of the work done in the Conference (other than IPU&CPA Cell) during the year was as under:-

Exchange of Parliamentary Delegations

Foreign Parliamentary Delegations visited India - 10

(Vietnam, Russian Federation, Islamic Republic of Iran, Macedonia, Peru, Maldives, Seychelles, Papua New Guinea, Myanmar and Armenia) 155

Visit Postponed at the last moment - Foreign Parliamentary Delegations from Slovenia, Romania and Kyrgyz Republic. - 03

Lunches / Dinners

Lunches / Dinners hosted in honour of visiting dignitaries / delegations - 10 etc.

Cultural Programme

Cultural Programme hosted in honour of visiting dignitaries / - 05 delegations etc. Indian Parliamentary Delegations gone abroad - 03 (Myanmar, Belarus and Slovenia) Visit Postponed at the last moment – Indian Parliamentary Delegation to South Africa and Ukraine. - 02

Indian Parliamentary Group

A function to confer Outstanding Parliamentarians Award for the years 2010, 2011 and 2012 to Shri Arun Jaitley, MP (RS); Dr. Karan Singh, MP (RS) and Shri Sharad Yadav, MP (LS) respectively was scheduled to be held on 9 May, 2013 in the Central Hall, Parliament House. However the function was postponed due to unavoidable circumstances.

The function was then re-scheduled for 9 December, 2013.

However, due to sudden demise of Former President of South Africa Dr. Nelson Mandela and declaration of State Mourning by the Government of India, the function was postponed.

Meeting Postponed at the last moment -Outstanding - 02 Parliamentarians Award for the years 2010, 2011 and 2012

Meeting of the Executive Committee of the Indian Parliamentary Group

A meeting of the Executive Committee of the Indian Parliamentary Group was held on Wednesday, 6 March, 2013 at 1630 hours in the Speaker‘s Committee Room, Parliament House.

The President of the Group informed the members of the Committee that the Award Committee of the Indian Parliamentary Group at its meeting held on 4 March, 2013 have unanimously recommended Shri Arun Jaitley, Dr. Karan Singh and Shri Sharad Yadav, MPs for the Outstanding Parliamentarian 156

Award for the years 2010, 2011 and 2012 respectively. The Executive Committee accepted the recommendations of the Award Committee.

A second meeting of the Executive Committee of the Indian Parliamentary Group was held on Saturday, 24 August, 2013 at 1315 hours in the Speaker‘s Committee Room, Parliament House.

The Committee adopted the Annual Report for the year 2012-2013 of the Group together with audited statements of accounts.

The matter regarding Income Tax Exemption to Indian Parliamentary Group was discussed. It was suggested that 85% of amount of interest accruing on Fixed deposits may be spent through study visits for students to the Parliament to be conducted by BPST.

Executive Committee Meeting of IPG - 02

Information supplied to the Branch of the Secretariat & Other Bodies :

Compiled information on Indian Parliamentary Delegations visited abroad was supplied to JPI Section, LARRDIS for inclusion in the IPG Newsletter / Journal of Parliamentary Information (JPI).

Fifty one (51) applications were received under RTI ACT, 2005 seeking information on various matters related to Conference Branch (including IPU & CPA Cells) and desired information was furnished to the applicants through the Information Cell.

RTI Act, 2005

Information sought under Right to Information Act, 2005 – - 51 Applications received.

GIFTS / PRESENTS

The Conference Branch procures Gifts / Presents etc. through General Procurement Branch for presentation by Hon‘ble Speaker, Hon‘ble Deputy Speaker, Leader of Opposition, Chairmen of Standing Committees and Secretary-General, Lok Sabha during FPDs, IPDs, Calls on etc.

All arrangements for and in connection with the above visits /meetings/calls-on, Preparation of Revised Estimates and Budget Estimates and Ticketing / Airport facilitation / Protocol Duty, procurement & distribution of gifts for Conference Branch including IPU/CPA Cells,settlement of Bills Debit Claim Bills/Vouchers and Hospitality expenses were made by the Conference Branch.

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3. INFORMATION CELL

(1) FUNCTIONS

1.165 Under Section 25 (3) of the Right to Information Act, 2005 the information for the year 2013 (From 1st January, 2013 to 31st December, 2013) in respect of Lok Sabha Secretariat is as under :-

(2) WORK DONE DURING THE YEAR 2013

1.166 The break-up of the work done in the Cell during the year was as under:-

(a) The number of requests made to the 1800 public authority.

(b) The number of decisions where applicants 44 were not entitled to access the documents Information was not provided under Sections pursuant to the requests, the provisions of his 2(f), 2 (j) and 8 (1)(j) of the RTI Act, 2005. Act under which these decisions were made and the number of times such provisions were invoked.

(c) The number of appeals referred to the 24 Central Information Commission for review, Dismissed. the nature of the appeals and the outcome of In one case, CIC directed the appellant to visit the appeals the website as the information is available on the website and see the details for himself. In another case, CIC observed that the details for a period of nearly 12 years will disproportionately divert the resources the Secretariat and cannot, therefore, be disclosed, especially when it has to be collected from many individual files. (d) Particulars of any disciplinary action taken Nil against any officer in respect of the administration of this Act

(e) The amount of charges collected by the Rs. 21910 public authority under this Act.

(f) Any facts which indicate an effort by the It has been tried to upload as much public authorities to administer and information as possible on the website of the implement the spirit and intention of this Act Lok Sabha i.e. www.loksabha.nic.in.

(g) Recommendations for reform, including Nil. recommendations in respect of the particular public authorities, for the development, improvement, modernization, reform or amendment to this Act or other legislation or common law or any other matter relevant for operationalising the right to access information.

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4. JOINT RECRUITMENT CELL

(1) FUNCTIONS

1.167 Conducting Examinations/Interviews for recruitment to various posts in Lok Sabha and Rajya Sabha Secretariats. Rajya Sabha Secretariat have formed their own recruitment section and no request for recruitment has been made to JRC in this year.

(2) WORK DONE DURING THE YEAR 2013

1.168 The break-up of the work done in the Cell during the year was as under:

(i) Advertisement(s) issued Advt. No. 1/2013 for 5 posts

(ii) #Processing of applications 77093 $Issue of call-letters : 60040

(iii) Number of examinations/interview conducted : 18 Open examinations : 11 Departmental examinations

* Shortage of 03 officers at EA/SEA level.

#Processing of 57643 applications for the posts of Executive Assistant, Junior Clerk and Security Assistant Gd-II(Tech.), advertised vide advt no. 1/2013, was outsourced to a private firm.

$ Print out of 53906 call letters for the posts of Executive Assistant, Junior Clerk and Security Assistant Gd-II(Technical) were supplied by the firm to which the work regarding processing of applications was outsourced.

(iv) Expenditure incurred on conduct of Examinations: Rs. 33,38,877.53/- (including T.A. to SC/ST candidates)

(v) Expenditure incurred on Travelling of LSS Officials for conducting various recruitment examinations at outstation centres: By exchange vouchers

(Payment of TA to SC/ST candidates who appeared in various other examinations held during last quarter of 2013 are under process.)

1.169 The details of the examinations conducted during the year 2013 are enumerated below:-

(i) Open Examination

Sl. Name of the Nature of Date of Applicati Eligible Pass Result No. post exam. exam. ons candidat candidat declared received es es on 1. Hindi Preliminary 3.2.2013 2963* 489 11 24.7.2013 Assist.(Advt. & Main No. 4/2012 2. Parliamentar Oration Test 16.3.2013 286 16 9 16.3.2013 y Interpreter Written Test 16.3.2013 9 8 17.3.2013 Gr.-II Simultaneou 18.3.2013 8 3 18.3.2013 159

(Marathi & s Tamil) Advt. Interpretatio No. 7/2012) n Test Personal 18.3.2013 3 2 22.3.2013 interview #3 Security Physical 6.4.2013 - 154 14 23.7.2013 Assist. Gr.-II Measureme to (Special nt Tests, 8.4.2013 Recruitment Field Tests Drive for and SC/ST/OBC) Descriptive Advt. No. Type Written 4/2011 Papers 4. Parliamentar Preliminary 9.6.2013 1618 1392 99 11.9.2013 y Reporter Exam. Gr.-II (Advt. No. 7/2012) 5. Printer (advt. Preliminary 29.6.2013 564 318 8 29.8.2013 No. 7/2012 exam. ##6 Casual Final 30.6.2013 - 383 The final . Labour (advt. interview 1.7.2013 vacancy No. 3/2012 position awaited from AN-II Branch 7. Warehouse Trade test 20.7.2013 2768 123 1 21.8.2013 man (Advt. 21.7.2013 No. 7/2012 #8 Security Personal 19.8.2013 - 14 14 27.8.2013 Assist. Gr.-II interview (Special Recruitment Drive for SC/ST/OBC (Advt. No. 4/2011 9. Junior Proof Main exam. 7.9.2013 880 81 9 9.12.2013 Reader (Advt. No. 7/2012 10. Binder Gr.-II Preliminary 7.9.2013 438 128 37 4.10.2013 (Advt. No. exam. 7/2012) 11. Junior Preliminary 29.9.2013 24491 22112 Answer Clerk(Advt. exam sheets will No. 1/2013) be got evaluate shortly 12. Security Preliminary 29.9.2013 13250 12297 Assist. Gr.-II exam. (Technical) (Advt. No. 1/2013) 13. Executive/Le Preliminary 27.10/2013 19902 19497 gislative/Co mmittee/Prot ocol Assist. (Advt. No. 1/2013)

*Application received in the year 2012

#Physical Measurement test, field tests and descriptive type written papers were held in April 2013 and personal interview were held in August, 2013. 160

## Final state interview were held on 306.2013 and 1.7.2013.

Sl. Name of the Nature of Date of Applicati Eligible Pass Result No. post exam. exam. ons candida candidate declared received tes s on 14. Junior Preliminary 29.12.2013 5300 2439 Library exam. Assistant (Advt. No. 1/2013) 15. Security Personal * 4200 Assist. Gr.-II interview (Ex- Serviceman) (Advt. No. 1/2013) 16. Binder Gr.-II Main exam. 9.11.2013 - 37 5 28.11.2013 (advt. No. 7/2012) 17. Printer (Advt. Main exam. 12.10.2013 - 8 3 25.10.2013 No. 7/2012) 18. Parliamentar Stenography 21 & - 99 y Reporter test 22.12.2013 Gr.-II

Departmental Examinations

1. Exec. Assist. Typing test 16.2.2013 8 8 2 13.3.2013 2. Parliamentar Stenography 16.2.2013 5 5 2 7.3.2013 y Reporter test Gr.-II 3. Junior Clerk Typing test 17.2.2013 15 15 4 28.2.2013 4. Parliamentar Interpretatio 17.2.2013 1 1 1 15.4.2013 y Interpreter n test Gr.-II 5. Reprographe Reprograph 11.5.2013 77 77 3 5.6.2013 r Gr. -II y test 6. Staff Car Written & 12.5.2013 3 3 1 24.5.2013 Driver Gr.-II skill test 7. Staff Car Written test 26.5.2013 20 20 3 4.6.2013 Driver (OG) 8. Exec. Assist. Typing test 13.9.20133 10 10 No 18.9.2013 candidate qualified 9. Parliamentar Stenography 17.9.2013 3 3 No 19.9.2013 y Reporter test candidate Gr.-II qualified 10. Junior Clerk Written & 9.10.2013 105 105 2 20.12.2013 typing test 10.10.2013 11. Attendant Personal 6.11.2013 186 186 37 6.12.2013 Gr.-III interview 7.11.2013

*Regarding sr. no. 15, in the first scrutiny, none found eligible, as there were only two St vacancies. This was communicated to AN-I Branch. Category-wise vacancies were again sent by AN-I Branch on 7.1.2014. Scrutiny on the basis of this new information is being done.

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5. PAY AND ACCOUNTS OFFICE, LOK SABHA (Member and Gazette Office, Non-Gazettee Employees and Audit and Cheques and Funds Branches )

(1) FUNCTIONS

1.170 The primary function of the Pay and Accounts Office is pre-checking/scrutiny of payments relating to the Parliament – Lok Sabha in accordance with the relevant Rules, Account codes etc. & to ensure that no payment claimed by the Lok Sabha Secretariat as authorized by the Office is in excess of the Budget grant allotted under the various head/subheads.

(2) WORK DONE DURING THE YEAR 2013

1.171 The break-up of the work done in the Office during the year was as under:-

Total number of bills processed (Statement attached) : 21831

II Maintenance of GPF Accounts

(i) Number of GP Funds accounts maintained : 1672 (ii) Number of cases for final payments processed : 51 (iii) Number of Computerised statements of GPF released : 1672 (iv) Recasting of accounts of submission on receipt : 15 of balances from other Ministries/Departments (v) Transferred accounts of subscribers to Ministries/ : 24 Departments on their transfer (vi) Payment made under Deposit-Link Insurance Scheme: 07 (vii) Number of Bill of GPF Adv./withdrawal cleared : 625 (viii) Cheque Deposit : 43 (ix) Broadsheet maintained : 3453 (x) Allotted/Revised nomination : 28

III Processing and settlement of Pension cases

(i) No. of superannuation pension cases cleared : 37 (ii) No. of voluntary retirement pension cases cleared : 03 (iii) Made payment of CVP to retirees 42 (iv) Made payment of revised CVP : 86 (v) Made Payment of DCRG to retirees : 42 (vi) Made Payment of revised DCRG : 106 (vii) No. of family pension cases cleared : 04

(viii) Made Payment of Leave Encashment : 536 (Retirement + LTC) (ix) No.of new cases cleared in respect of ex-MPs pension : 50 (x) No. of cases attended regarding discontinuance : 15 of ex-MPs pension (xi) Revised pension in respect of ex-MPs and : 130 Authority letter under SSA issued to Central Pension Accounting Office (xii) Cleared payment of family pension to the legal : 35 162

heirs of the Deceased (sitting)MPs/ex-MPs (xiii) No. of residual pension cases attended : 04 (xiv) No. of PPOs issued to CPAO (a) In respect of staff : 42 (b) In respect of MPs : 50 (xv) Attended no. of time-barred sanction regarding : 02 payment of pension in respect of ex-MPs (xvi) Budget prepared for the financial year 2014-2015 : 58 in respect of number of retiring staff/officers (xvii) No. of new case in r/o ex-MPs pension/Family : 46 Pension IV Defined Contribution Scheme :

i) Total number of New Pension Scheme Subscriptions : 646 ii) Number of New cases received and attended during : 41 the year 2013 V Issued salary certificates to Members of Parliament /staff : 630

VI Returned Rent Bill Vouchers of staff to the Directorate of : 402 of Estates after verification from the AN-II VII Issued cheques for payment of bills : 15206 VIII Number of paragraph issued for Bulleting Part-II : 03 IX Number of Circulars issued by the P&AO : 04 X Number of Debit claims received from the MEA : 10 XI Number of settled Debit claims received from the MEA : 20 XII Number of Debit claims received from Northern Railway : 03 XIII Number of Debit claims settled related to Northern Railwa: 04 (C) There is no significant change in the organization policy, procedure or practice during the year.

Other Allied Works

The following works have been attended to in this Office :

Maintenance of (four volumes of) Expenditure Control Registers (ECRs): The ECRs in respect of all Heads/subheads of the grant relating to the Lok Sabha, Lok Sabha Secretariat, P&AO & expenditure incurred under the head – Other Charges was developed in-house and is being maintained in the Registers also.

Broadsheets Pay & Accounts office receives schedule of recovery of advances from B&P Branch. The same is categorized in this branch and the entries are made in the broadsheet against the respective advance. Transfer entries are also done if there is any discrepancy.

Payments to the High Commission of Indian/Indian Embassies/Missions abroad: The payments are made through the Controller of Accounts Ministry of External Affairs, Government of India and also payment to the International Bodies/IPU/CPA etc. through SBI in foreign currency.

Payment of subscription for foreign Journals/Magazines: The payments are made for Parliament Library. Payments are also made to the Trainees of external agencies under Colombo Plan/SCAPP etc. being conducted by BPST. 163

Compilation of Accounts: Every month Civil Account is prepared by this office for sending it to Controller General of Accounts. Summary statement is also prepared after incorporation of challans, books adjustments etc and then it is sent to CGA through e-lekha. Head-wise appropriation account of Lok Sabha circle is prepared for submission to Secretary-General before sending the same to CGA‘s Office. Central transactions audit appropriation account and expenditure statement relating to pension, loans to Government Servants tax deduction etc. are also prepared. Record of Debit Deposit and Remittance is also prepared.

Maintenance of suspense account: Consolidated summary (credits) and consolidated summary (debits) are prepared in this office. After sending the monthly account to Controller-General of Accounts, Ministry of Finance, both the summaries are sent to suspense account. The P&AO suspense (Original) and P&AO (Respondent) of the consolidated summary (Credit) are entered first. Then the P&AO suspense (Original) and P&AO (Respondent) of the consolidated summary (Debits) are entered in the register and are totaled at the end. The total of P&AO suspense (Original) both the summaries i.e. credit and debits are added to the balance forwarded of the previous months and the total of the P&AO suspense (respondent) is subtracted from the total. The figures of the monthly progressive receipts and payments is tallied with the entries in the abstract summary register of payments and receipts.

Maintenance of accounts of cheques outstanding: Regularly prepared Daily Bank Scroll supported by treasury challans, and Summary of Treasury Challans on monthly basis for incorporation in the Civil Account.

Maintenance of Service Books and leave accounts of all Gazetted Officers of Lok Sabha Secretariat and Pay and Accounts Office, pay fixation/increment, furnishing the requisite information sought by AN-I regarding encashment of leave at the time of availing LTC and at retirement, viz. whether LTC is admissible, nature/number/period of leave applied, no. of days of EL available to his/her credit, place of visit etc. are made promptly. Circular regarding physical verification was issued by this branch for verification of Service Books by all Gazetted Offciers.

Issue of salary certificates to Hon‘ble Speaker,Deputy Speaker, Leader of Opposition , Members of Parliaments (Lok Sabha) and former MPs of Lok Sabha were made. In addition applications relating to MPs/Ex-MPs and different activities covered under RTI Act, 2005 were replied. Bills of Members Salary, TA/DA, Medical are received from MSA branch in e-wisdom programme and passed online. Execution of other establishment matters like preparation of Salary & Allowance Bills of Officers and Staff of Pay and Accounts Office/Contingent Bills/grant of leave and increment/maintenance of service books/Budget estimates for 2013-2014 and revised Budget estimates for 2012-2013 in respect of P&AO, LPC /Service statements/CGEIS verification of Gazetted Officers/Leave encashment of Gazetted Officers of the Secretariat were made. Information sought by AN-I or any officer from time to time were furnished regarding verification of the various details from the service books of the concerned gazetted officer. The fixation of Pay/fee in respect of Consultants appointed in LSTV/LSS was made. Audit Registers relating to Domestic/Foreign Travel Expenses, Petroleum and Lubricants/NDMC/MTNL in respect of Hon‘ble Members of Parliament was maintained properly. 164

Pay Fixation of serving employees who have been promoted and new recruited Gazetted employees was done by this branch and sent for vetting to AN-I Branch. Auditing and passing of Arrears bills of pay fixation of serving employees who have been promoted was done by this office. Updation of service books by pasting the promotion orders issued by Administration Branch from time to time of all the serving employees of this Secretariat and updation of EL/HPL was also done by this Branch. Other items Accounts Registers and objection books are maintained properly. Observed the rules and orders relating to fixation of pay/entitlement of TA/DA to MPs/Grant of Honorarium to Officers, Staff Pension cases/financial accounting matters meticulously and also replied to the queries in this regard received from AN-I/B&P or MSA Branch.

S T A T E M E N T

Sl. No. Subject No. of Bills 1. Salary bills of Member of Parliament (Lok Sabha) 382 2. Salary Bill of PA‘s of Member of Parliament (LS) 382 3. Members TA/DA Bills 8044 4. Bills of Indian Airlines for MPs 2596 5. Bill of Indian Airlines for HS/HDS - 6. Members Water and Electricity Bills 24 7. Members conveyance advance Bills NIL 8. Members Telephone Bills 5 9. Medical Bills HS/HDS 118 10. Medical Bills of MPs Lok Sabha 362 11. Bills of Committee Tour 101 12. TA/DA Bills of MPs attending Consultative Committee Meeting 232 13. Indian Parliamentary Delegation visiting abroad Bills 121 14. Bills of Foreign Parliamentary Delegation coming to India 170 15. Pay and Allowance Bills of Officer and staff of Lok Sabha Sectt. 1249 16. Honorarium bill of Officer/Staff 75 17. LTC advance/settlement claims of Officers and Staff 984 18. House Building Advance 10 19. Travelling Allownace/IAC Bills officers and staff 899 20. Contingency Bills 1309 21. Gratuity and commutation bills to retirees 148 22. Leave encashment bills (P&AO) 10 17 23. General Provident Fund Bills (P&AO) 11 165

24. Bicycle Advance bills of staff 1 25. Festival Advance bills 12 26. BPST 219 27. CGEGIS 48 28. Computer/MC/Scooter Advance Bills 95 29. Salary and TA/DA Bills of HS/HDS 90 30. Salary bills of LOP/LTC Bills of LOP 46 31. Salary bills of staff of LOP 12 32. TA/DA Bills of LOP Staff 46 33. Medical Bills of LOP 35 34. Security deposit/refund bills 152 35. TA/DA Bills of LOP 37 36. Computer bills of MPs 78 37. LSTV 237 38. Non-official witness bills 22 39. Petrol Lubricants bills (Maintenance of AC buses) 24 40. Medical Bills of staff 3346 41. Salary Bills of Chief Whip 17 42. No. of RTI (Received and Reply given to Information Cell) 75 Total 21831 166

6. COMMITTEE COORDINATION BRANCH

(1) FUNCTIONS

1.170 The main functions of Committee Coordination Branch are as follows: (i) Coordination with DRSC Branches to ensure uniformity in their working; (ii) Coordination with Rajya Sabha Secretariat for ensuring uniformity in the working of the DRSCs; (iii) Revision and updation of common (a) Internal Working Rules; and (b) Introductory Guides for the DRSCs; (iv) Compilation and printing of publications (a) Annual Review on DRSCs; and (b) Parliamentary Committees – Summary of Work. (v) Common Practice and Procedure for DRSCs. (vi) Revision/Updation of Brochure on DRSCs. (vii) Coordination for collection and compilation of information common to all Committees such as progress of work done by Committees, information relating to Committee tours and settlement of bills for submission to Secretary-General/Speaker (Committees specific information to be dealt with by the Committee Branches concerned). (viii) Any other statistical information pertaining to Parliamentary Committees.

(2) WORK DONE DURING THE YEAR 2013

1.171 The break-up of the work done in the Committee during the year was as under:-

After receiving the printed copies of the following publications were laid on the Table of the House by Secretary General:-

(i) ‗DRSCs – Summary of Work‘ (2010-11).

(ii) ‗Parliamentary Committees (other than Financial and DRSCs) – Summary of Work‘ (2010-11).

The following publications were compiled printed and circulated after laying on the Table of the House:-

(i) ‗DRSCs-Summary of Work (2011-12).

(ii) Parliamentary Committees (other than Financial and DRSCs) – Summary of Work ( 2011-12).

(iii) Material collected from all the DRSC Branches and compiled the publication ‗DRSCs- Summary of Work‘ (2012-13).

Material collected from all the Parliamentary Committees (other than Financial and DRSCs) Branches and compiled the publication ‗Summary of Work‘ 2012-13. After 167

approval of Secretary-General, sent to Translation Branch for preparation of Hindi manuscript.

Supplied information relating to working of DRSCs to LARRDIS, Table Office, PPR Wing and BPST etc.

Prepared consolidated statements on the following subjects after collecting the information from all DRSCs Branches and other Parliamentary Committee Branches:-

(i) Monthly statement regarding Progress of Work done by Parliamentary Committees for being put up to S.G;

(ii) Monthly statement regarding the Study Tours (Fifteenth Lok Sabha) of Parliamentary Committees – stay arrangements and settlement of Bills for reimbursement of expenditure for being put up to H.S;

(iii) Quarterly statement regarding the Study Tours (Fourteenth Lok Sabha) of Parliamentary Committees – stay arrangements and settlement of Bills for reimbursement of expenditure for being put up to H.S;

(iv) Quarterly Statement regarding number of Sittings held and Reports presented by DRSCs of Lok Sabha during the Fifteenth Lok Sabha. and

(v) Critical analysis made by DRSC Branches in respect of statements made by Minister under Direction 73-A regarding status of implementation of DRSCs recommendations for being put up to HS;

Information regarding subjects selected, sittings held, Reports presented and study tours undertaken by DRSCs of Lok Sabha from last five years (2007 to 2012) sent to AN-I Branch for Cadre Review Committee.

Compiled the information regarding number of Reports presented, sittings held, duration of the sittings and analysis of action taken by the Government on the recommendations made by 16 DRSCs serviced by Lok Sabha and sent to Cornell University, Ithaca, New York.

(i) A decision of competent authority regarding expeditious settlement of bills of study tours undertaken by different Parliamentary Committees was circulated to all Parliamentary Committee Branches.

(j) Information under the Right to Information Act, 2005 relating to Parliamentary Committee Branches was collected, compiled and collated and sent to Information Cell in the context of fourteen applications.

Handled the work relating to simultaneous presentation of the Reports of Joint Committees including DRSCs to the Presiding Officers of both the Houses when the Parliament was not in Session, namely – Committees on Health and Family Welfare; Industry; Transport Tourism and Culture; Human Resource Development and Home Affairs.

Examined the issue of transgressing into the jurisdiction of COPU of Lok Sabha Secretariat by DRSC on Industry serviced by Rajya Sabha Secretariat and after approval of decision of competent authority, sent to COPU. 168

Uploaded 18 Publication ‗DRSCs Summary of Work‘ from 1993-94 to 2011-12 on Lok Sabha Committee Homepage.

Uploaded publication ‗Parliamentary Committees (Other than Financial and DRSCs) – Summary of Work 2010-11 and 2011-12 on Lok Sabha Committee Homepage.

Two photocopier machines installed in the Branch catered to all photo copying needs of DRSCs and other Branches such as Sales and Records, MPLADS Branch, Committees on Empowerment of Women and Welfare of OBC. During the period under review 4.04 lakh pages were xeroxed.

One Laser colour printer has been installed in the Branch for the use of Chairmen of various Parliamentary Committee of Lok Sabha. As and when required colour printouts were generated.

169

As on 31.12.2013

PERSONNEL STRENGTH OF LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

The personnel strength of the various Branches/Sections/Committees of LAFEA Service

Directors - 24 Addl. Directors - 27 DS/US -36+39=81

Sl. Name of the Branch EO/CO/ Exe. & Steno/ Jr./Sr. Xerox Chamber Total No. PO/LO Sr. Exe. PA Clerk Operat Attdt./ Asstt. or Attdt. A A A A A A A House related Branches

1. Legislative Branch-I 5 1 3 1 2 12 2. Legislative Branch-II 1 2 1 1 2 7 3. Parliamentary Notice 1 5 1 5 12 Office 4. Members’ Stenos 7+8= 15 Pool 15 PA 5. Privileges & Ethics 2 2 1 2 3 10 Branch 6. Question Branch 4 41 1 14 1 5 66 7. Table Office 5 6 2 3 26 42 Financial Committee Branches

1. Estimates Committee 3 3 1 2 1 10 2. Public Accounts 1 5 4 1 2 13 Committee 3. Public Undertakings 2 4 1 2 2 11 Committee 4. Railways Convention 1 1 1 1 4 Committee Departmentally Related Standing Committees (DRSCs) Branches

1. Agriculture 2 1 1 2 1 7 Committee 2. Chemicals and 1 2 1 1 1 6 Fertilizers Committee 3. Coal and Steel 1 2 1 1 1 6 Committee 4. Defence Committee 1 2 1 1 1 6 5. Energy Committee 1 1 1 3 6. External Affairs 1 2 2 1 6 Committee 7. Finance Committee 3 3 1 2 1 10 8. Food, Consumer 1 3 1 1 1 7 Affairs and Public Distribution Committee 9. Information 1 3 1 2 1 8 Technology Committee 10. Labour Committee 1 1 1 1 4 11. Petroleum & Natural 1 2 1 1 1 6 Gas Committee 12. Railways Committee 1 2 1 1 5 13. Rural Development 1 3 3 1 8 Committee 170

14. Social Justice and 1 2 1 2 1 7 Empowerment Committee 15. Urban Development 1 2 2 1 6 Committee 16. Water Resources 1 1 2 1 5 Committee Other Committee Branches

1. Committee Branch-I 2 1 1 1 1 6 2. Committee Branch-II 1 2 1 1 1 6 3. Committee on 1 3 1 1 6 Government Assurances 4. Subordinate 1 4 2 1 8 Legislation Committee 5. Empowerment of 1 1 1 1 1 5 Women Committee 6. Joint Committee on 1 1 1 3 Security in Parliament House Complex 7. Joint Parliamentary 1 3 2 1 2 9 Committee JPC (TLS) Cell 8. MPLADS Committee 1 2 1 1 1 6 9. Petitions Committee 4 1 1 6 10. Scheduled Castes 2 4 1 1 2 10 and Tribes Committee 11. Other Backward 2 1 1 4 Classes Committee (OBC) 12. Complaints 1 1 Committee Cell 13. Reservation Cell on 1 1 1 3 SC/ST Employees Administrative Branches 1. Administration 4 13 1 5 1 3 27 Branch-I 2. Administration 1 9 3 34 2 49 Branch-II Drivers 3. Organisation and 3 2 1 6 Methods Service Branches 1. Bills & Payment 2 16 5 2 25 2. Computer (HW & SW) 1 5 2 1RO, 1 1 14 Management Branch RA,&3 SLA 3. Distribution Branch 2 8 4 13 20 47 8 Riso, 1 Fax & 4 Driver 4. General Procurement 4 2 1 7 Branch 5. General Store Branch 1 3 3 1 8 6. General Works - 7 2 1 1 11 Branch Muralist 7. Integrated Finance 2 1 1 4 Unit (IFU) 8. Members’ Salaries 1 8 6 2 17 171

and Allowances 9. Members’ Services 1 6 1 10 1 19 Drivers 10. Sales & Records 1 6 1 1 6 15 Branch 11. Welfare Branch 1 2 1 2 2 8 Other Branches 1. Cell on Parliamentary 1 4 1 1 2 9 Forum 2. Conference Branch 5 9 2 3 1 4 24 3. Information Cell 1 5 1 1 1 9 4. Joint Recruitment 1 3 3 2 9 Cell 5. Pay & Accounts 6 25 1 5 5 42 Office (M.G, N.G.A & C.F. Branches 6. Committee 1 2 1 2 1 7 Coordination 75 265 56 117 73 136. 722

*34 Staff Car drivers deployed in AN-II, 1 RO, 1 RA & 3 SLA in Software Unit, 8 Resograph operator, 1 Fax operator & 4 Van Drivers in Distribution Branch, 1 Muralist in GW Branch and 10 Drivers in MS Branch have been placed in the column of Xerox Operator of the concerned Branches.

172

PART – II

LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SEVICE

2.1 The Library and Reference, Research, Documentation and Information Service (LARRDIS) caters to the information needs of the Members of Parliament on various topical matters in such manner that factual, objective and unbiased information is supplied to them.

(A) RESEARCH AND INFORMATION

1. RESEARCH RELATED SECTIONS/WINGS

(a) Parliamentary Affairs Wing; (b) Political Affairs Wing; (c) Legal and Constitutional Affairs Wing; (d) Economic and Financial Affairs Wing; (e) Journal of Parliamentary Information Section; (f) Social Affairs Wing; (g) Practice and Procedure Unit; and (h) Educational and Scientific Affairs Wing.

(1) FUNCTIONS

2.2 The Division makes an assessment of the information needs of members of Parliament in advance and also brings out books, monographs, booklets, profiles handbooks, brochures, periodicals, newsletters, etc. The Division also attends to the drafting of speeches/addresses for HS, HDS, SGs, Indian Parliamentary Delegations, other high dignitaries, etc. It also prepares Research Notes, Briefs, Backgrounders, Articles, Resolutions, Reports, Messages, Talking Points, Foreword/Preface for books, answers to BPST Questions, SG's D.O. Letters and attends to other miscellaneous research assignments.

173

(2) WORK DONE DURING THE YEAR 2013

2.3 The break-up of the work done in the Service during the year was as under:-

(i) No. of books/booklets brought out/distributed 6 (ii) No. of books in different stages of publication 4 (iii) No. of speeches/talking points/Intervention prepared 262 (iv) No. of briefs for Indian Parliamentary Delegations prepared 99 (v) No. of Messages/Foreword/Citations preface prepared 83 (vi) No. of memoranda/resolutions/reports prepared 13 (vii) No. of articles/research notes/memorial lectures/write-ups/background 31 notes/ presentation prepared (viii) No. of Questionnaires/Answer to questionnaire prepared 54

(ix) No. of bio-profile of the Presidents of the Central legislative Assembly 20 and former Speakers of Lok Sabha drafted (x) No. of issues of various periodicals brought out and distributed: (i) The Journal of Parliamentary Information (Quarterly) 5

(ii) IPG Newsletter (Quarterly) – Manuscripts are prepared and sent to Conference Branch for printing. 4

(xi) No of the Information Bulletins in English/Hindi 7

(xii) SG‘s DO Letters issued 3 (xiii) No. of miscellaneous research items attempted 135

174

2. PRESS AND PUBLIC RELATIONS WING

(1) FUNCTIONS

2.4 The Division‘s work includes securing wider coverage of various parliamentary events, activities and functions of the Lok Sabha by maintaining liaison with the print and electronic media and various publicity organizations; organising Press Conferences of Hon'ble Speaker; issuing Press Gallery passes to media persons; and dissemination of information to the public on the business transacted by the Lok Sabha.

(2) WORK DONE DURING THE YEAR 2013 2.5 The break-up of the work done in the Wing during the year was as under:- (a) No. of requests relating to admission of newspapers, news 85 agencies, etc. and their representatives to the Press Gallery and grant of facilities to the Central Hall and Lobby processed

(b) No. of requests for passes to the media persons and their supporting staff processed and recommended for issue:

i) Radio frequency tags to correspondents accredited to Press 380 Gallery ii) Sessional Press Gallery passes 447

iii) Temporary Press Gallery passes 211

iv) General duty passes for supporting staff of 380 newspapers/news agencies v) Passes to officials of Doordarshan/AIR for 102 telecasting/broadcasting of proceedings of Lok Sabha vi) Passes to cameramen accredited to PIB to cover functions 534 held in Parliament Complex vii) Sessional Car Park labels to the media persons /agencies 226

(d) No. of meetings of Press Advisory Committee/ sub-committee 3/7 convened- Minutes prepared, circulated and taken follow up action

(e) No. of Press Releases prepared and issued 292

(f) Special arrangements made for wider publicity/coverage by the print and the audio visual media in connection with:

(i) Birth anniversaries of national leaders 33

(ii) Press releases and photographs issued on other 87 occasions (iii) Arrangements for events 87

( g) No. of Information Folders distributed to Parliamentary Delegations 555 175

visiting India and dignitaries attending BPST courses (Coordinated with the branches for updating the Folders)

( h) New Year greeting cards sent to media persons 1300

(i) On behalf of PPR Wing = 800 (ii) From HS to Senior Journalists/Editors of Media organizations = 500 ( i) No. of bills received from Railway Canteen, UNI, PTI, private 117 photographers, Photo Division and HS Office checked/ verified and sent to the B&P Branch

( j) No. of SMSs sent to media persons informing them about the Press 570 advisories, gist of Press Releases, etc.

(k) Arrangements were made to organize meetings of Fellowship 5 Committee ( L) Prepared a statement regarding coverage of parliamentary news-items in various national newspapers for the perusal of HS‘s Office

(m) Coordinated photo coverage of all the functions through agencies and obtained them for publicity/presentation/record

(n) Dealt with requests from 2 Organisations for taking film shots in the PH/PLB/Parliament Museum

(o) Revised the Master Chart comprising photographs of members of 15th Lok Sabha as per the latest Division Numbers for placing on the Table of HS

(p) Teleprinter news of PTI, PTI-Bhasha and UNI (English), newspapers and relevant clippings were scanned and displayed on the Notice Board in PH

(q) Distributed parliamentary papers, viz. List of Business, Bulletins, Debates, Lists of Questions, Bills, copies of the Reports of Parliamentary Committees etc., to the accredited Press correspondents and media persons and supplied them photocopies of the desired material on demand.

(r) News-items related to all the functions scanned and put up for HS/SG‘s perusal and folder of these clippings maintained in the Branch

(s) Statements showing the business transacted by Lok Sabha during 13th, 14th, 15th session of 15th Lok Sabha prepared/released to the Press

(t) Updated lists containing details of 500 correspondents and 300 newspapers/news agencies, editors of national dailies with their addresses and telephone nos., etc.

(u) Requested Computer Centre for uploading Press releases and Photographs to the Home Page of the Lok Sabha Speaker

(v) Provided facilities of free supply of documents, photocopying, telephone, fax and use of small Reference Library to the Press correspondents 176

(w) Provided facilities in the media workstation with ten computers, a TV set and telephone for media persons

(x) Updated the Brief on PPR displayed on the Homepage of Lok Sabha, revised the information in Information folders on ‗PPR Service‘.

(y) Lists showing the Dates of Birth of Ministers and Members of Lok Sabha were verified with the publication titled, ―Who‘s Who of 15th Lok Sabha‖ and displayed on the notice board near Ground Floor Library, Parliament House, during the Sessions

(z) Copies of Lok Sabha Calendars were distributed to dignitaries, MPs, media persons, allied agencies, officers and staff of the Secretariat and others

177

3. PARLIAMENTARY MUSEUM AND ARCHIVES

(1) FUNCTIONS

2.6 The Parliamentary Museum and Archives locates and collects articles, objects, photographs, films, tapes, records, manuscripts, etc., connected with the framing of the Constitution of India and the evolution, growth and working of the Parliament and other representative institutions in India. The Division preserves items and sets up exhibitions for displaying the collections so as to provide an authentic, interesting and inspiring sense of history of Parliament. The Parliamentary Museum and Archives (PMA) has four distinct Sections, viz. (a) Photographs Section; (b) Archives Section; (c) Exhibitions Section; and (d) Museum Section.

(2) WORK DONE DURING THE YEAR 2013

2.7 The break-up of the work done in the PMA during the year was as under:-

(i) Photographs Section

(a) No. of photographs of important parliamentary events and 1,128 eminent parliamentarians received

(b) No. of photographs added 878

(c) No. of photographs procured for supply to different Branches, 862 HS Office, dignitaries and various institutions on demand

(d) No. of soft copies of photographs e-mailed and supplied to 1,040 different Branches, HS Office, dignitaries and various institutions on demand

(e) Scanning of the photo albums out of 180 albums received from 27 Conference Branch

(f) No. of Photographs captioned & put up for approval for 1,492 addition in Photo Section

(g) No. of Photographs added to the collection 380

(h) No. of photographs removed from old photo albums 2,850

(i) Photographs put into new albums 2,870

(j) No. of bills processed for payment 26

(k) No. of photographs of Members of 3rd to 9th Lok Sabha 4,000 identified/captioned

(l) No. of photographs scanned and data fed for digitization work 7,500

178

(ii) Archives Section

2.8 It deals with the acquisition, storage, cataloguing and preservation of records, private papers of parliamentarians/national leaders, books, historical documents and other documentary material. It also brings out pamphlets, guide books, brochures, etc. on the activities of PMA. Books on parliamentary practices and constitutional developments, on and by the Speakers, members of Parliament, constitutional functionaries, freedom fighters, Secretaries-General, etc. having archival value are added to the Section.

a) Scrutinised private papers of 17 ex-MPs and others in Archives collection and added 1 approved paper for archival record

b) No. of books/official records added 10

(iii) Exhibition Section

2.9 The Section organizes exhibitions in New Delhi and State Capitals during parliamentary conferences in cooperation with other official agencies concerned, on diverse themes, mostly connected with the functioning and achievements of Parliament and parliamentary system.

No. of exhibitions organized 1 (iv) Museum Section

2.10 The Section acquires, preserves and displays models of the buildings of Parliaments of various countries and State Legislatures in India, their photographs, paintings, films, audio and video tapes, antiques, gift items, portraits, etc. 2. 11 The Museum Section is further divided into three parts, viz. (a) History of Parliament of India; (b) State/Union territory Legislatures; and (c) Parliaments of the world.

a) No. of gift items added to the existing collection 4

b) Prepared write-ups in connection with various Exhibitions and captions of the photographs, notes, etc. List of Museum items and layout plan of Exhibitions, etc., have been fed in the computer

179

4. BUREAU OF PARLIAMENTARY STUDIES AND TRAINING

(1) FUNCTIONS

2.12 The Bureau organizes Orientation Programmes, Seminars and Lecture Series on subjects of topical interest by experts for members of Parliament; Orientation Programmes for members of State Legislatures; Orientation Programmes and Seminars for media persons; Appreciation Courses in Parliamentary Processes and Procedures for Probationers of various All-India and Central Services; Attachment and Training Programmes for foreign parliamentarians/parliamentary officials, officials of Lok Sabha & Rajya Sabha Secretariats, and State Legislature Secretariats; arranges Study Visits for Presiding Officers/senior parliamentary officials from other countries, academicians, researchers, students, etc; processes nomination and nominates officers of the Secretariat to attend Seminars/Conferences and training programmes at various institutions in India and abroad. Two International Training Programmes, viz., the Parliamentary Internship Programme and Legislative Drafting Programme for foreign participants are also organized by the Bureau. The BPST also arranges show rounds of the Chambers of Parliament, Central Hall and the Parliament Library Building for various Course participants. Besides, Computer Training Programmes are organized for members of Lok Sabha and officials of the Secretariat. A Lok Sabha Internship Programme has been launched from January 2008 and implemented by BPST. Five Interns are selected for the programme every year and each Intern prepares a Research Paper on a selected topic of parliamentary relevance.

(2) WORK DONE DURING THE YEAR 2013

2.13 The break-up of the work done in the BPST during the year was as under:-

S. No Name of the course No. of No. of Programmes Participants

1. Call-on Meeting with Hon‘ble Speaker, Lok 15 665 Sabha, by various stakeholders of democracy

2. Orientation Programmes i) For Members of Himachal Pradesh 1 24 Vidhan Sabha ii) For Members of Meghalaya 1 40 Legislative Assembly

3. Orientation Programme for Journalists of the 1 51 Meghalaya Legislative Assembly

4. Training Programmes for Media persons 2 37 from Maharashtra 180

5. Appreciation Courses in Parliamentary 29 1355 Processes and Procedures for Probationers of All India Services and other Government officials

6. Training Programmes for officials of Lok 8 194 Sabha, Rajya Sabha and State Legislature Secretariats

7. Training Programme in ―Archeological 1 76 Structures: Heritage and Conservation‖ for officers of LSS

8. Training Programme in Legislative Drafting 1 20 for officers of State Governments and State Legislature Secretariats

9. Training Programme in ―Power Point 1 26 Presentation‖ for Officials of Lok Sabha Secretariat

10. Training Programme for Officials appearing 1 24 in the Departmental Examination for the post of Junior Clerk in Lok Sabha Secretariat

11. Management Development Programme for 1 28 Middle Level Officers of Lok Sabha, Rajya Sabha and State Legislature Secretariats

12. International Programmes for Foreign 1 54 Parliamentary Officials: (i) 28th International Training Programme in Legislative Drafting

ii) 29th Parliamentary Internship 1 55 Programme 13. Special Training Programme for Members of 1 92 the Senate of the Parliament of Afghanistan

14. Special Training Programme in Arabic for 1 16 Parliamentary Officials from Arabic-speaking countries

15 Special Training Programme in Spanish for 1 10 Parliamentary Officials from Spanish- speaking Countries

16. Study Visits/Attachment Programmes/ 30 402 Training Programmes by Foreign Parliamentarians/Officials/ Delegates

17. Study Visits by Officers and students, etc. 86 3915 18. Sponsorship of officers of Lok Sabha 11 56 Secretariat for Training/Conferences abroad: 181

i) Parliament Officers Study 1 1 Programme, Parliament of Canada, Canada ii) Professional Development 1 7 Programme for the officers of Lok Sabha Secretariat at the US Congress, Washington, D.C, USA

iii) International Executive Training 1 1 Programme for Parliamentary Staff, Montreal, Canada iv) International Legislative Drafting 1 2 Programme, Public Law Center, New Orleans, USA v) Professional Development 1 8 Programme for the officers of Lok Sabha Secretariat at the House of Commons, London, UK vi) Professional Development 1 10 Programme for the officers of Lok Sabha Secretariat at the European Parliament, Brussels, Belgium vii) 79th IFLA Conference and 29th IFLA 1 2 Pre-Conference, Singapore viii) Professional Development 1 10 Programme for the officers of Lok Sabha Secretariat at the Australian Parliament, Canberra, Australia ix) IPU Parliamentary Development 1 2 Practitioners Meeting at Geneva, Switzerland x) Fourth International Seminar on 1 1 Research Services organized by NARS, Seoul, South Korea xi) ―Training Programme on 1 12 Parliamentary Administration: Benchmarking against the UK Parliament‖ organized by RIPA International, London, UK 19. Organized Training Programme in 1 2 Parliamentary Practices and Procedures for officers of the Myanmar Parliament at Naypyidaw, Myanmar

20. Sponsorship of officers of Lok Sabha 9 58 Secretariat for Training/Conferences in India: i) Management Development 1 22 Programme on Taxation and Finance Management, NADT, Nagpu Management Development 1 20 Programme, NIAR, Mussoorie ii) International Conference on 1 2 Digital Library, New Delhi iii) 29th All India Conference, 2013 by 1 2 IASLIC, Pune 182

iv) Official Language Policy Implementation Workshop organized 1 3 by Mahila Bharatiya Bhasha Evam Saksharta Sansthan, Tirupati v) Official Language Policy 1 2 Implementation Workshop organized by Rajbhasha Evam Prabandhan Vikas Sanstha, Kanyakumari vi) 22nd All India Official Language Conference and Training Workshop 1 3 organized by Bhartiya Bhasha Evam Sanskriti Kendra, Kodaikanal vii) 25th Hindi Conference and Workshop 1 2 organized by Rajbhasha Evam Prabandhan Samiti, Goa viii) International Conference on 1 2 Language and Literature organized by Hindi Academy, Gangtok

183

B. LIBRARY, REFERENCE AND DOCUMENTATION

I. ACQUISITION SECTION

(1) FUNCTIONS

2.14 The Acquisition Section deals primarily with the selection and purchase of books (Hindi, English and regional languages) and other publications relating to almost all subjects with particular emphasis on the legislative requirements of the members of Parliament for addition to the holdings of Parliament Library. The Section also acquires books for Staff Library and Children‘s Corner keeping in view the requirements of the readers. The Section scrutinizes and adds books and other publications received from, (i) the State Governments under the Press and Registration of Books Act, 1867; (ii) the Ministries/Departments and their subordinate offices under the ―Procedure to be followed by Ministries in connection with Parliamentary work‖; and (iii) under the exchange arrangement with Governmental and non- Governmental institutions in India and abroad. This Section receives unrestricted publications from the UN and its allied agencies and adds them to Parliament Library. It is also responsible for convening the meetings of the “Library Committee” of the Parliament.

(2) WORK DONE DURING THE YEAR 2013

2.15 The break-up of the work done in the Section during the year was as under:-

a) No. of books received on approval basis from reputed 8,691 local booksellers b) No. of books purchased and added to Parliament 5,651 Library c) No. of bills amounting to 41,11,511/- processed 665 and sent to the B&P Branch for payment d) No. of books and publications received from various 15,160 States under the Press and Registration (P&R) of Books Act, 1867 e) No. of books received under the P&R of Books Act, 2,996 1867, added to the holdings of Parliament Library and Staff Library after scrutiny and transliteration, where necessary f) No. of books donated to educational institutions 1,774

g) No. of Publications procured for Branch Libraries on 510 request of various Branches h) No. of Government reports of India and other 28,500 countries and the publications of the UN and its allied agencies received for addition to the holdings of Parliament Library 184

i) Amount for 12 bills processed for payment for acquiring various Government publications 5,42,882 j) No. of quotations called 14 k) No. of foreign Parliaments/Institutions, International 123 Organizations, Universities, State Legislatures and Government/Semi-Government Institutions which have an arrangement for exchange of publications l) 306 books were suggested by members of Parliament 163 and officers/staff, out of which no. of books added were m) No. of books accessioned 6,285 n) No. of books of which bibliographical details were fed 7,489 into LIBSYS packages o) No. of transit cards prepared 8,250 p) No. of transit cards interpolated 8,505 q) No. of meetings of the Library Committee held, 2 minutes thereof prepared and circulated and Action Taken Reports prepared r) No of books checked for availability from online 15,580 searches of LIBSYS package s) No. of books in various regional languages mentioned 1200 in the 8th Schedule to the Constitution of India procured from Sahitya Akademies, NBT, etc t) No. of dak packets, parcels, gunny bags, Registered 9,860 letters received/checked and distributed to the Sections concerned of LARRDIS u) No. of ‗No Dues Certificate‘ given to the Officers and 42 Staff v) No. of Branch Library Registers verified/scrutinized 15 w) Prepared budget estimates for the year 2014-2015 and the revised estimates for the year 2013-2014 and sent the same to the B&P Branch and the MSA Branch x) Sent copies of the Union Budget and the Railway Budget for the year 2013-2014 to all the State Legislative Assemblies/Councils, Union territories, National Library (Kolkata), Connemara Public Library (Chennai) and Central Library (Mumbai) y) Sent Lok Sabha Debates, Indices to Lok Sabha Debates, Private Members Bills and Summary of Work of Parliamentary Committees to the National Library (Kolkata), Connemara Public Library (Chennai) and Central Library (Mumbai), on regular basis under the pursuance of the Delivery of Books and Newspapers (Public Libraries) Act, 1954 185

z) Distributed the copies of ‗Trains at a Glance‘ (July 2013 – June 2014) to the Offices of Chairmen, Parliamentary Committees, Officers and Branches on demand aa) Renewed the agreement with 44 booksellers for the year 2013-14 and prepared a consolidated list of their representatives containing their particulars and sent the same to the Watch & Ward Office for their character verification. Issued ‗No Demand Certificate‘ to the approved booksellers in respect of books and bills

186

2. ADMINISTRATION AND PRESERVATION SECTION

(1) FUNCTIONS

2.16 This Section attends to general administration of Parliament Library, acquisition and procurement of Library equipments/artefacts, maintenance of policy files/registers, grant of Library facilities to research scholars, journalists, advocates, personal staff of members of Parliament, and arranging show rounds of Parliament Library to Parliamentary Delegations and other dignitaries and arranging for their meetings with HS/HDS/LARRDIS officers. The Section has 3 Units, viz. (a) Library Administration Unit; (b) Preservation Unit; and (c) Library Dak Unit.

(2) WORK DONE DURING THE YEAR 2013

2.17 The break-up of the work done in the Section during the year was as under:-

(i) Library Administration Unit

a) Prepared duty rosters for deployment of Library staff for duties beyond normal office hours and holidays during the Session as well as inter- Session periods b) No. of requests received from the members of Parliament, 275 Research Scholars (Indian and Foreign), Officials of various Ministries/Departments of the Government of India, journalists, etc., for grant of Library facilities

c) No. of Library passed issued/revalidated 149

d) No. of visits arranged for the delegations/dignitaries from India 176 and abroad, students from the Department of Library and Information Science of various Institutions, journalists, trainees persons and staff from the National Archives of India to the Parliament in 9 Library batches

(ii) Preservation Unit

a) No. of books, sets of reports, periodicals and newspapers got 1569 bound through private binders

b) Bills amounting to 1,13,780/- received from the private binders were scrutinized and processed for payment

(iii) Library Dak Unit

a) Average no. of letters/publications, including newspapers, 4,18,00 periodicals, books, Acts & Bills, Gazette notifications and other 0 official/unofficial papers received/distributed daily to the approx. Sections/Officers concerned of LARRDIS

187

3. AUDIO-VISUAL AND TELECASTING UNIT

(1) FUNCTIONS

2.18 The Service provides the members of Parliament, media persons and others, facilities for viewing and listening to video and audio records of the Lok Sabha and Rajya Sabha debates, proceedings of national/International Parliamentary Conferences/Seminars, Symposia, parliamentary films and linguaphone courses, besides preserving all recorded video cassettes (U-matic, Betacam, VHS, VCD, DVD, DVC-Pro) and audio cassettes/CDs of Debates, proceedings of Conferences, Seminars, parliamentary functions/events, etc. It also deals with selection, collection, accessioning and categorization of audio-video material. The Service prepares VHS cassettes and VCDs/DVDs of speeches of members and provides the same to them on payment basis. It coordinates with the Doordarshan/All India Radio and other official agencies and makes arrangements for telecasting/broadcasting of parliamentary proceedings and functions. The Service has two distinct units, viz. (i) Audio-Visual Unit; and (ii) Telecasting Unit.

(2) WORK DONE DURING THE YEAR 2013

2.19 The break-up of the work done in the Unit during the year was as under:-

a) No. of Parliamentary functions/events for which video 21 coverage was provided

b) No. of Parliamentary proceedings and LSTV 208/2259 Programmes/Parliamentary events recorded on DVC Pro Cassettes

c) Dubbing of speeches/Parliamentary Functions/Events i) No. of requests received from Ministries/ MPs/others, 441 processed and put up for approval

ii) No. of CDs/DVDs of Parliamentary Proceedings and 764 other Parliamentary Functions/events supplied to HS Office/HDS Office/MPs/SG Office and Others  VCDs/DVDs (on payment) 395  VCDs/DVDs (on complimentary basis)  Amount deposited with B&P Branch 88,500 d) No. of information supplied in VCDs/DVDs under RTI Act, 10 2005 5 e) Accession of Cassettes/VCD‘s i) LSTV Programmes 2,258 ii) PFE Cassettes 297 iii) DVD Films 86 iv) VCDs of Rajya Sabha proceedings 93 v) Audio Tapes 02 f) Preparation and feeding of LSTV prgorammes i) Noted down Acc. No. on Log sheets 2259 ii) Log sheets prepared 232 188

iii) Fed data into computer 5125 iv) Correction carried out 7119 g) Supply of video footage of Lok Sabha proceedings and LSTV 2 programmes for making a programme/film on payment basis h) Procurement and Collection of Cassettes/VCDs/DVDs from WG Branch i) DVC Pro cassettes 1,300 ii) DVDs/CDs/Floppies 1,550

i) Issued cassettes/DVD‘s to LSTV Channel i) Blank 4624 ii) Recorded 3138 j) Received back cassettes/DVD‘s from LSTV Channel i) After recording of LSTV Programmes & LS 3779 Proceedings ii) Recorded 3034 k) No. of arrangements made for ‗live‘ telecast/broadcast of the 4 events through Doordarshan/All India Radio and also got recorded the events on DVC Pro cassettes l) No. of arrangements made for playing the audio cassettes of 37 speeches of National Leaders whose portraits are displayed in the Central Hall, Parliament House during the Floral Tribute functions held on the occasion of their birth anniversaries m) Viewing of LS proceedings/LSTV Programmes by MPs and 340 others in the viewing room n) Research and publication work 04

189

4. DOCUMENTATION SECTION

(1) FUNCTIONS

2.20 The Section brings out a fortnightly publication called Parliamentary Documentation so as to keep members abreast of all the important developments in various fields with the latest literature available in various documents, including newspapers, books, reports, periodicals, parliamentary debates, etc., by annotating, assigning subject headings and arranging them under a specially devised classification scheme and feeding into LIBSYS Software. These are retrievable author-wise, title-wise and subject-wise through the Home Page of Parliament of India. From August 2008 onwards Parliamentary Documentation has started in Hindi also, under the title Sansadiya Pralekhan. The Section sends electronic version of Parliamentary Documentation to members of both the Houses of Parliament, journalists and Officers of Lok Sabha and Rajya Sabha Secretariats through e-mail. The Section maintains a computer generated hard copy and keeps one copy in the Parliament Library for reference.

(2) WORK DONE DURING THE YEAR 2013

2.21 The break-up of the work done in the Section during the year was as under:-

a) No. of articles (in English) indexed 8,654

b) No. of articles (in Hindi) indexed 3,514

c) No. of indexed articles (in English) containing the 5,305 bibliographical details annotations etc, fed into Computer

d) No. of Indexed articles (in Hindi) containing the 4925 bibliographical details annotations etc, fed into Computer

e) No. of issues of Parliamentary Documentation brought out 28

f) No. of issues of Sansadiya Pralekhan brought out 31

g) E-mailed electronic version of Parliamentary 18,585 Documentation to all members of both Houses of Parliament, Officers of the Lok Sabha /Rajya Sabha Secretariats.

190

5. MEMBERS' REFERENCE SERVICE

(1) FUNCTIONS

2.22 The Reference Service keeps members of Parliament well informed of the latest developments in different spheres of human activity in the country and abroad by supplying compiled information in compact form within the stipulated time in response to their specific reference requisitions. It supplies on-the-spot references to members at the Members' Assistance Desks located in the Library Reading Hall, Parliament House and in the Members' Reading Room, Parliament Library Building; collects and disseminates latest relevant material, factual data, statistics, etc,. on topical issues; prepares/compiles bibliographical notes on important bills; and also prepares brochures, background notes, fact sheets, information bulletins, brief reference notes, etc. Study Boxes containing relevant documents are also prepared on the subjects of topical interest for on-the-spot study.

(2) WORK DONE DURING THE YEAR 2013 2.23 The break-up of the work done in the Service during the year was as under:- (a) No of references received and attended to 3,178

(b) No. of average references received per day during the 50 Session period

(d) No of Reference/Research Notes/ prepared 30

(e) No. of Information Folders prepared 44

(f) No. of Parliamentary Questions-Answers and office copies 13,300 of disposed references (containing information supplied to MPs) classified and filed in respective subject folders for use in future

(g) No. of references received during the inter-session 631 periods

191

6. GAZETTES AND DEBATES SECTION

(1) FUNCTIONS

2.24 This Section maintains the debates of the Central Legislative Assembly, Constituent Assembly, Provisional Parliament, Lok Sabha, Rajya Sabha, State Legislatures and select Foreign Parliaments (Australia, Canada and UK) and Gazette Notifications of the Union and State Governments for reference and research use by the members of Parliament, officers of the Secretariats of the two Houses of Parliament, media persons, research scholars, and others engaged in the working of the Parliamentary institutions. The Section also maintains the original verbatim reporting of the proceedings of Lok Sabha, other than the Questions and Answers, the synopsis of the proceedings of Lok Sabha, indices of debates of the Lok Sabha and the Rajya Sabha and bound volumes of Papers laid on the Tables of both the Houses of Parliament.

(2) WORK DONE DURING THE YEAR 2013 2.25 The break-up of the work done in the Section during the was as under:- a) No. of Debates added 2,644

b) No. of Gazettes added 2,873

c) No. of publications issued 4,698

d) No. of publications received back and placed in their 4,783

respective shelves

e) No. of sets of Gazettes, Debates and Notifications got 563 bound

f) No. of queries attended to 3,052

g) No. of scholars provided access to G&D holdings 349

h) No. of pages of photocopies of documents arranged 15,768 on payment from the Reprography Unit

i) No. of Papers Laid on the Table – received and 1,484 shelved

j) No. of books fumigated 600

k) 1) No. of applications attended under the RTI Act, 120 2005 07 2) No. of Appeals received 01 3) No. of CIC hearings 1,470 4) No of Sources consulted for RTIs appx.

192

l) No. of debates/Gazette notifications culled 4975 out/supplied for reference purpose m) No. of items of holdings of Gazettes and Debates 27 Section maintained n) Assistance provided to MPs/ Ex-MPs, PSs/PAs of Ministers in culling out speeches made by them. o) Culled out Debates for HS Office w.r.t. Shri Mian, the Clerk of the National Assembly, Republic of Mauritius from 1937-1945.

193

7. MICROFILMING UNIT*

(1) FUNCTIONS

2.26 The Unit prepares microfilm rolls of important documents for better preservation and future use and provides facilities for Computer-Assisted Retrieval (CAR) of information from microfilmed documents.

2.27 On 10 July 2012, Hon‘ble Speaker constituted a single member committee under the chairmanship of Shri S.S. Ahluwalla, former MP, Rajya Sabha to carry forward digitization and microfilming of Parliamentary proceedings and other documents.

(2) WORK DONE DURING THE YEAR 2013 2.28 The break-up of the work done in the Unit during the year was as under:- Sl. No. Items of work Nos. 1. Microfilm Rolls Generated (i) No. of rolls processed 80 (ii) No. of old microfilmed rolls checked 202 (iii) No. of microfilmed exposures checked 4,812 (iv) No. of rolls duplicated 80 2. Indexing and Codification (i) No. of data entries prepared 6,156 (ii) No. of keywords assigned 24,624 (iii) No. of data entries fed in the computer 3,910

*Work of microfilming has been stopped vide SG‘s order dated 10 October 2012 due to old and outdated equipment in the unit.

194

8. PARLIAMENT LIBRARY (CIRCULATION COUNTER)

(1) FUNCTIONS

2.29 To meet the information needs of the members of Parliament and other Library users which inter alia include research scholars from Universities and Institutions of repute, accredited Press correspondents, etc, the Counter issues books and other publications, attends to on-the-spot references/queries, prepares select bibliographies on different subjects and personalities and also prepares subject index cards of the debates. The Counter also displays selected new arrivals in the PLB and current newspapers and periodicals in the MPs‘ Reading Hall in PLB as well as in the Reading Hall in the Parliament House, rectifies the books on shelves and recovers the cost of lost books. It is also responsible for providing reading room facilities. The Circulation Counter has five self-contained Units, viz. (i) Books Circulation Counter; (ii) Members‘ Assistance Counter, PLB; (iii) Members‘ Reference Desk, PH; (iv) Newspapers and Periodicals Section; and (v) Reports and LT Unit.

(2) WORK DONE DURING THE YEAR 2013

2.30 The break-up of the work done in the Library during the year was as under:- Books Circulation Counter Sl. Items of work Nos. No. 1. No. of books issued 3,712 2. No. of books received back 3,430 3. No. of reminders issued 166 4. No. of books acquired on Inter-Library loan 37 5. No. of on-the-spot references from MPs, Ministries, 12,050 officers of the Lok Sabha and the Rajya Sabha Secretariats, Libraries, Information Centres and Research Scholars, etc., attended to 6. No. of select bibliographies prepared 242 7. No. of Ex-MPs availing Library facilities 319 8. No. of demands from Ex-MPs attended to 1,212 9. No. of visits by distinguished personalities facilitated 09 10. No. of entries fed into the computers 3,712 11 No. of letters/reminders sent for supply of soft copies 76 along with hard copies of Papers Laid on the Table 12. No of pages of reports were checked physically for 1,14,20,294 digitization 13. No. of documents downloaded to develop the sample 297 digital portal 14. Procured digital data files in external hard drive from 33,000 various Government organizations records approx. 15. No. of files converted into PDF and metadata 4,120 prepared 16. No. of metadata entries pasted onto FTP for further 1336 uploading

195

17. No. of files uploaded in database of Digital Library 7321 A separate web-page developed for Parliament Library 18. No. of publications rectified, relabeled and re- 2,50,737 arranged in various sectors of library

Members’ Reference Desk, PH

2.31 This Desk meets the demands of members of Parliament in respect of books, reports, newspapers, periodicals, etc., supplies on-the-spot references to the members and coordinates with the Reference Wing to meet the detailed information requests from the members.

Items of Work Nos. No. of on-the spot/ready references attended 6,732 Attended to various delegations from India and foreign countries from time to time

Members’ Assistance Counter

Sl. Items of work Nos. No. 1. No. of on-the-spot references/queries attended to 9,531 2. No. of demands for detailed references received from 1,778 MPs 3. No. of subject index cards prepared and interpolated 1,859 4. No. of publications supplied for consultation 9,686 5. No. of pages of photocopies of publications arranged 24,317 on payment (as desired by MPs/Ex-MPs/scholars, etc.) 6. No. of books reserved for MPs/Ex-MPs 642

Reports and LT Unit

2.32 Maintains various Reports, Budget documents of Central and State Governments, Plan documents, Agreements/Contracts, etc., with foreign countries and Reports of the UN and foreign Parliaments. The Unit procures, processes and prepares binding sets of all the authenticated papers laid on the Tables of the Lok Sabha and the Rajya Sabha and undertakes their accessioning.

1. No. of reports issued 2,540

2. No. of reports received back 2,355

3. No. of queries from MPs, officers and researchers attended to 2,880

4. No. of reports added to the collection 8,600

5. No. of reports returned by the users shelved according to their call 10,955 numbers

6. No. of reports got bound 86 196

7. No. of Research scholars attended 50

8. No. of LT Papers got bound 2,183

9. No. of LT documents received and processed 4,366

10. No. of records entered in the Accession Register 1,665

Newspapers and Periodicals Section

2.33 This Section caters to the needs of the members of Parliament with respect to newspapers and periodicals. It also provides newspapers and magazines to Hon‘ble Speaker, Hon‘ble Deputy Speaker, Panel of Chairmen and Chairmen of the Parliamentary Committees for use at their residences/offices. Newspapers/magazines required for official use by various Branches and Officers are also provided by this Section.

1. Displayed 85 daily newspapers and 458 periodicals and journals in Hindi, English and regional languages received from within India and abroad in the Reading Hall in Parliament House and in the PLB

2. Data regarding 4,873 issues of 458 periodicals and 1,240 entries of newspapers were entered in computer/ Register

3. No. of reminders sent to Publishers/Agencies for obtaining the 72 back-issues of periodicals which were not received

4. No. of bills, amounting to 36,98,717/- in respect of 302 newspapers and periodicals processed for payment

5. No. of newspapers and magazines issued 1,087

6. No. of newspapers and magazines received back 1,016

7. No. of sets of periodicals and newspapers prepared and got 403 bound and placed on their respective shelves

8. No. of periodicals registered in the computer in the software 458 package LIBSYS

9. No. of AIR/DD News Bulletins received and arranged 712

197

9. PRESS CLIPPINGS SECTION

(1) FUNCTIONS

2.34 The Section selects and collects all important, relevant and up-to-date news- items, editorial comments and articles on developments in the legislative, political, economic, socio-cultural, scientific and technological fields from daily newspapers as well as classifies and files the Press clippings in respective subject folders in chronological order for the information requirements of the members of Parliament. The Section submits selected important clippings for the perusal of the Hon‘ble Speaker, Hon‘ble Deputy Speaker, Leader of the Opposition, Secretary-General, Additional Secretary (in charge of Library) and other senior Officers of the Secretariat in the forenoon, daily. The Section has four separate Units, viz. (i) Hindi Unit; (ii) English Unit; (iii) Cutting and Pasting Unit; and (iv) Automation Unit.

(2) WORK DONE DURING THE YEAR 2013

2.35 The break-up of the work done in the Section during the year was as under:-

1. No. of newspapers examined/scrutinized 4,004 Hindi 6,552 English

2. No. of Press Clippings marked 73,966 Hindi 2,23,992 English

3. No. of Press clippings prepared (cut/pasted) 71,406 Hindi 2,05,093 English

4. No. of Press clippings classified 71,921 Hindi 2,12,403 English

5. No. of clippings filed in respective subject folders 73,651 Hindi 2,21,505 English

6. No. of references/queries attended to 1,803 Hindi 2,975 English

7. No. of folders issued/returned 3,068 Hindi 5,146 English

8. No. of clippings submitted to the Secretary- 26,878 General (original clippings) and an additional set during Session

9. No. of photocopies of ‗S‘clippings folder sent to 2,15,024 HS Office, HDS Office, LOP‘s Office, AS‘s Office, (8 sets) during session and (7 sets) during inter Session 198

10. No. of new folders prepared/replaced 1,903

11. No. of Photocopies provided to Standing 20,000 Committees/LSTV/ Ad hoc Committees, Reference Wing, etc. on the subjects under their examination

12. No. of Clippings scanned/indexed 29,685

13. No. of keywords assigned to the entries 1,18,347

199

10. PROCESSING SECTION

(1) FUNCTIONS

2.36 The Section assigns call numbers to books (Hindi, English and regional languages) and other documents (Central Government Reports, State Government Reports, UN and Foreign publications) and prepares, interpolates and updates catalogue cards (Shelf List, Author/Title). The Section also scrutinises selects and accessions Government publications. The call numbers and cataloguing records of all the publications are entered in the computer using the LIBSYS software for easy retrieval of Library collection. This section provides on line Library catalogue on the website of Loksabha i.e. http://loksabha.nic.in and brings out a monthly publication titled Parliament Library Bulletin to give the information about new additions to the Parliament Library. In addition, the Section undertakes liaisoning and coordination with M/s LIBSYS and M/s C-DAC, w.r.t. functioning of the On-line Public Access Catalogue Software and feeding of Hindi entries, respectively. The Section also updates the data being fed by various Branches of Library into the software module regularly and maintains data back-ups.

(2) WORK DONE DURING THE YEAR 2013 2.37 The break-up of the work done in the Section during the year was as under: 1. No. of books classified and catalogued 5,126

2. No. of Central Government Reports, State Government 2,526 Reports, United Nations Publications and Foreign Publications accessioned, classified and catalogued 3. No. of labels pasted on books and reports 10,364

4. No. of Government publications and LT papers 39,654 scrutinized 5. No. of Government publications and LT paper selected 22,058

6. No. of Government publication accessioned 3,962

7. No. of Government Shelf List cards and the Author/Title 11,109 catalogue cards pertaining to books and reports in English and Hindi interpolated 8. No. of issues of the Parliament Library Bulletin from 10 January 2012 to September 2013 brought out and copies got distributed as per the mailing list maintained in the Section

9. No. of queries from the Library (Circulation 464 Counter/Members‘ Assistance Desk) and other Branches of the Secretariat/Ministries regarding availability and classification number of books and Government publications, attended to 200

10. No. of entries of books and reports fed into computer 7,993

11. Updated regularly the data pertaining to Cataloguing, Acquisition, Circulation, Staff Library, Parliamentary Museum and Archives and Reclassification Unit in the LIBSYS package

201

11. PUBLICATIONS UNIT

(1) FUNCTIONS

2.38 This Unit coordinates the work relating to printing, distribution and maintenance of stock of all the publications and brings out booklets/Information Folders containing the profiles of national leaders whose portraits adorn the Central Hall. The Unit maintains liaison with the DCP (Licensing) for the periodicals registered under the Press and Registration of Books Act, 1867 w.r.t. any alteration in format, etc., of the periodicals. The Unit sends Information Folders to the residences of members of Parliament besides distributing those to dignitaries, media persons, etc. during the floral tribute functions on the birth anniversaries of the national leaders.

(2) WORK DONE DURING THE YEAR 2013

2.39 The break-up of the work done in the Unit during the year was as under:-

1. No. of issues of periodicals got printed 22 2. No. of issues of periodicals got distributed 25 23 3. Corrigenda got affixed from the Bindery Section 1 whenever required 4. No. of Information Folders of national leaders, which 24 were checked/edited, got printed/re-printed and distributed to MPs, Ex-MPs, media persons, etc

5. No. of information folders of departed Ex-Speakers 8 distributed

6. No. of various publications (books, monographs, profiles, 1,35, 862 periodicals, etc.) arranged

7. Revised/updated the mailing list of LARRDIS periodicals viz. Digest of Central Acts; Digest of Legislative & Constitutional Cases and Parliament Library Bulletin, from time to time 8. Attended to demands for books and other publications from various Branches of the Lok Sabha/Rajya Sabha Secretariats, Institutions, Organisations, etc. 9. Updated the Stock Register of periodicals and publications 10 Liaisoned with various Sections for publication/distribution of LARRDIS . publications

202

12. REPROGRAPHY SERVICE

(1) FUNCTIONS

2.40 This Section caters to the urgent official needs of the members of Parliament, Officers and Branches, research scholars and media persons accredited to the Lok Sabha and the Rajya Sabha Galleries, for photocopying and typing important documents. The Service has 4 distinct Units, i.e. (a) Members‘ Reprography Unit (45, Parliament House); (b) Members‘ Reprography Unit (G-037, Parliament Library Building); (c) Reference Reprography Unit (FB54-54 A, Parliament Library Building); and (d) Computerized Typing Unit (45, Parliament House).

(2) WORK DONE DURING THE YEAR 2013

2.41 The break-up of the work done in the section during the year was as under:-

1. No. of pages of photocopies taken 1,85,552

2. No. of pages typed 974

3. Amount (in rupees) received in lieu of photocopies and 70,013 on account of typing and deposited with the B & P Branch

203

13. CHILDREN’S CORNER

(1) FUNCTIONS

2.42 The Children‘s Corner has been set up to provide opportunities to students and youth enabling them to benefit from the vast reservoir of knowledge available in Parliament Library with special emphasis to those belonging to marginalized sections of the society. It also organizes special events like drawing competition, story telling, painting and other cultural programmes for the children sponsored by recognized schools and registered NGOs.

(2) WORK DONE DURING THE YEAR 2013 2.43 The break-up of the work done in the Corner during the year was as under:-

1. No. of books added 20

2. No. of periodicals received 11 (138 Issues)

3. No. of books classified and their catalogue cards prepared 18/18

4. No. of membership passes issued/renewed 350

5. No. of children/visitors/MPs/VIPs visited 1,342

6. Number of applications for issue of ―entry pass‖ to new 95 members processed

7. Regularly updated the chapter on Children‘s Corner available on the website till 19th November 2013.

8. Binding of Children‘s Corner Membership (1 file) Pass No. 401-500

9. Organized major programmes and events:

(i) Prize Distribution function held on 15 March 2013. (ii) Sixth Anniversary of Children‘s Corner held on 21st August 2013. (iii) Hon‘ble Speaker‘s message to Children on the eve of Children‘s Day on 14th November 2013. (iv) Story writing competition held on 19 November 2013 to commemorate Children‘s Day.

204

14. ACTS AND BILLS SECTION

(1) FUNCTIONS

2.44 This Section maintains Bills and Reports of the Joint/Select Committees on various Bills, updates records of the Central Acts, Rules, Notifications and State Government Acts and Ordinances and keeps important reference tools and updates them regularly.

(2) WORK DONE DURING THE YEAR 2013 2.45 The break-up of the work done in the Section during the year was as under:- 1. Re-arranged/updated publications (Acts, Bills, Rules, 19,440 Notifications, etc.) in respective stacking shelves

2. Corrections/amendments carried out in: (i) Unbound copies of the Central Acts 197 (ii) The Government of India (Allocation of Business) 16 Rules, 1961 (iii) Copies of the Constitution of India 8 3. No. of publications issued (including Bills, Acts, Rules, 2,460 Ordinances and Notifications)

4. No. of binding sets of Acts/Bills prepared 198

5. No. of letters sent to Ministries/Departments of the 60 Government of India/State Governments for supply of State Acts/important Rules/Notifications

6. No. of Catalogue Cards of Acts and Bills prepared 580

7. No. of spare copies of Notifications weeded out 1,880

8. No. of References attended 2,250

9. No. of applications under RTI Act, 2005 examined and 24 information supplied to the Information Cell for onward transmission to the applicants

10. Necessary data pertaining to Central Government Bills, Private 75 Members‘ Bills, Central Acts received during the year were fed into the Computer

11. Sent reminders for return of overdue publications 160 12. No. of copies of Notifications sorted out/ arranged in respective 3,264 folders 13. No. of entries made in the Accession Register 354 14. Maintained the holdings in the Acts and bills section as per the 24 list attached items 15. No. of Acts/Rules/Bills downloaded from internet and other 500 web resources i.e. manupatra.com, indlaw.com, etc.

205

15. RECLASSIFICATION UNIT*

(1) FUNCTIONS

2.46 This Unit reclassifies old books as per the 2nd Edition of Dewey Decimal Classification Scheme, prepares catalogue cards according to the 2nd Edition of the Anglo-American Cataloguing Rules and brings them on-line; and re-labels, pastes all the processed books and checks them before those are placed back on the Library stacks.

*The Unit has been temporarily suspended due to the paucity of staff.

206

16. STAFF LIBRARY

(1) FUNCTIONS

2.47 The Staff Library provides library facilities to the officers and staff of the Lok Sabha and the Rajya Sabha Secretariats with a view to enhancing the reading habits of staff members. The Staff Library with a holding of 39,087 books subscribes to 14 daily newspapers (7 English, 5 Hindi, 1 Punjabi, and 1 Urdu) and 27 periodicals (15 English and 12 Hindi). The Staff Library at present is having a membership of 3,592 officers and staff of Rajya Sabha and Lok Sabha Secretariats.

(2) WORK DONE DURING THE YEAR 2013 2.48 The break-up of the work done in the Library during the year was as under:-

1. No. of purchased books added 430

2. No. of complimentary books added 852

3. No. of books accessioned 814

4. No. of books classified and catalogued 1147/1147

5. No. of book cards prepared 2487

6. No. of publications issued 6759

7. No. of publications received back 6230

8. No. of new library membership cards issued 480

9. No. of newspapers entered in the Register 5,208

10. No. of periodicals entered in the Register 632

11. No. of ‗No Dues Certificates‘ issued 145

12. No. of books rectified/shelved 19,533

13. No. of queries/references attended to 1427

14. No. of periodicals/newspapers shelved 9,773

15. No. of bibliographic entries fed in the LIBSYS software: 165

16. No. of book slips/corners/stickers pasted on the books 10,029

17. No. of proofs of catalogue cards checked 165

18. No. of books withdrawn from the holdings 4969

19. No. of entries of weeded out books made in the Accession 3296 Registers

207

17. WHO'S WHO CELL AND AD-HOC PUBLICATIONS UNIT

(1) FUNCTIONS

2.49 The Cell sets up a counter after the constitution of the new Lok Sabha following each General Election. It collects filled in proformas and prepares bio-data of members and brings out a bilingual booklet (containing brief bio-data of members) and its revised edition and the Who's Who of Lok Sabha (English and Hindi) with biographical details of the members, including election results, and deals with the distribution of these publications, besides attending to various miscellaneous items. Since June 2012, two quarterly periodicals are brings out by the Cell viz. (i) The Digest of Central Acts (ii) The Digest of Legislative and Constitutional Cases. The Cell also brings out ―Profile Handbook‖ for the use of delegates during National and International Conferences and Seminars. The Cell brings out the paper titled ‗The Socio-Economic Study of Members' and supplies information under the RTI Act about members of Lok Sabha, their profile and other statistical data.

(2) WORK DONE DURING THE YEAR 2013

2.50 The break-up of the work done in the Cell during the year was as under:-

Updation on the website www.loksabha.nic.in

1. No. of bio-profiles of members updated and rectified 38 on the website 2. No. of photographs of members uploaded on the 5 website 3. No. of bio-data of members elected in bye-elections 7 received and fed 4. No. of bio-data of members who 14 resigned/died/removed from the list of sitting members 5. No. of replies prepared under ‗Right to Information 75 Act, 2005‘related to different aspects of the members. 6. No. of issues of periodicals brought about and distributed: 4  The Digest of Central Acts (Quarterly) 4  Digest of Legislative and Constitutional Cases (Quarterly) 7. Miscellaneous 29 8. No. of publications brought out 4 9. No of Brief/Speeches prepared 16 10. No of publications in different stages of publication 2

208

As on 31.12.2013

LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

The personnel strength of the various Sections/Branches/Wings of LARRDI Service Directors - 5 Addl. Directors 11+3 in (HW & SW) =14 JD/DD 23+16 in =39

Sl. Name of RO/ RA Jr./Sr. EA & Steno/ Xerox/ Jr./Sr. Cham Total No. Branch/Section/Unit EO Lib. Sr. Jr./Sr. Reprog Lib. ber Asstt. EA Clerk rapher Attdt. Attdt/ Operat Attdt. or 1. Research and 7 11 8 26 Information Division 2. Press and Public 2 2 1 1 6 Relation Wing 3. Parliamentary 3 2 2 6 7 20 Museum & Archives 4. BPST 1 2 2 4 1 10 5. Acquisition Section 3 1 2 1 7 6. Administration and 1 1 Preservation Section 7. Audio-Visual & 1 2 3 1 1 1 9 Telecasting Unit 8. Documentation 1 4 2 7 Section 9. Members‘ Reference 4 2 2 2 1 3 14 Service 10. Microfilming Unit 1 1 2 11. Parliament Library 2 1 4 1 4 7 19 12. Press Clipping 3 2 7 1 5 3 21 Section 13. Processing Section 2 4 1 1 1 9 14. Publication Unit 1 1 15. Reprography Section 2 3 2 7 16. Children‘s Corner 1 1 17. Acts and Bills 2 2 Section 18. Gazettes and 1 1 2 2 6 Debates Section 20. Who‘s Who Cell 1 1 1 1 4 21. Staff Library 1 1 2 Total 27 18 29 2 34 10 15 39 174 2 Deputy Curators,1 Conservator, 1 System Analyst, 1 Technical Assistant and 1 Guide (Hindi) total number if 6 posts have been placed in the column of Xerox Operator

209

PART – III

VERBATIM REPORTING SERVICE

REPORTERS BRANCH

(1) FUNCTIONS:

3.1 Reporters Branch is charged with the responsibility of preparing and issuing verbatim records of the proceedings of Lok Sabha and Parliamentary Committees, meetings/Conferences of All India Presiding Officers, and Commonwealth Parliamentary Association. It is also assigned the task of reporting verbatim Conferences, Lectures, Seminars/Talks organised under the auspices of the Indian Parliamentary Group and the Bureau of Parliamentary Studies and Training. It is coordinating with the Lok Sabha TV Channel for expunging portions that are to be deleted from the video recorded proceedings of the House. It coordinates with the Sound Unit (CPWD) for preservation of digitally recorded audio CDs containing important/historic record of proceedings. It also conducts Shorthand and Typewriting training classes for the staff as and when required, under the auspices of BPST.

(2) WORK DONE DURING THE YEAR 2013 3.2 The break-up of the work done in the Branch during the year was as under:-

REPORTING VERBATIM OF LOK SABHA PROCEEDINGS:

There were, in all, 63 days‘ sittings of Lok Sabha during the year under report. The proceedings reported verbatim totalled 168 hours 31 mts ( English 78 hours 31 mts and Hindi 90 hours 0 mts). The time taken for preparing the proceedings was approximately 2022 man-hours.

SPEECHES, STATEMENTS, MATTERS UNDER RULE 377, ETC. – AS LAID ON THE TABLE

There were, in all, a record number of 2422 speeches (1513 speeches in Budget Session, 771 speeches in Monsoon Session and 138 speeches in Winter Session), that include Matters Under Rule 377, Statements by Ministers, Speeches of hon. Members on various discussions etc. that were laid on the Table of the House for incorporating them in the Lok Sabha Proceedings during the year under report.

SPEECHES IN REGIONAL LANGUAGES:

English translations of 45 speeches (27 speeches in Budget Session and 18 speeches in Monsoon Session) in regional languages totalling 05 hours and 15 minutes, and 15 speeches in regional languages as laid on the Table of the House were incorporated in the Lok Sabha debates with the assistance of the Interpreters Branch. 210

SUPPLY OF PERSIAN SCRIPT:

Persian script, in addition to Devnagri script was supplied to those Members who spoke in Urdu and desired to have copies of their speeches in the Persian script.

LANGUAGE-WISE PERCENTAGE OF HOUSE PROCEEDINGS:

The language-wise percentage of House Proceedings in English, Hindi and Regional languages was as under:

English - 45.19 Hindi - 51.79 Regional Languages - 3.02

EXPUNCTIONS/NON-RECORDING OF PROCEEDINGS:

There were 93 occasions during the year when the Chair ordered expunction or non- recording of words or expressions from the House proceedings.

REPORTING VERBATIM OF PARLIAMENTARY COMMITTEES/ CONFERENCES/ SEMINARS/ BPST LECTURES, ETC.:

During the year under report, verbatim records of proceedings of Parliamentary Committees and Conferences/ Seminars/Lectures/Talks etc. organised by the Bureau of Parliamentary Studies and Training/IPG were prepared for a total duration of 646 hrs. and 20 mts., totalling 167 committee days, out of which 420 hrs., and 25 mts. were in English and 225 hrs., and 55 mts. were in Hindi.

The total time taken for preparing the Committee proceedings verbatim was approximately 7756 man-hours.

LANGUAGE-WISE PERCENTAGE OF COMMITTEE PROCEEDINGS:

English - 65.05 Hindi - 34.95

TOTAL VOLUME OF REPORTING WORK DURING THE YEAR:

Reporting Total Volume Volume in Work Hrs. Mts. English Hindi Regional Hrs. Mts Hrs. Mts. Hrs. Mts. House 173 46 78 31 90 00 05 15 Committee 646 20 420 25 225 55 - -

Total 820 06 498 56 315 55 05 15 60.84 % 38.52 % 0.64 %

SUPPLY OF COPIES OF MINISTERS’ SPEECHES TO PIB/PRESS:

Copies of speeches made by Ministers/Members or Special Mentions made by Members were supplied to the Press/PIB, HS office and PMO on request. The Press Correspondents were also given facilities to check portions of proceedings, whenever in doubt. 211

STATUS OF COMPUTERISATION:

During the year under report, the Branch has the operating system Windows XP with PCs of P4 model. The system is working satisfactorily. However, since the Hardware equipment was installed seven years back, there is an urgent need to upgrade hardware and software system to keep pace with the pressure and expediency of work.

(3) PERSONNEL STRENGTH OF THE BRANCH AS ON 31.12.2013

(i) Officers

Name of the Post Sanctioned Staff in Post lying Vacant Strength Position Vacant Director (R) 02 01 01 Addl. Dir. (R) 05 05 0

English Hindi J.D. (R) 28 17$ 08 03

Parly. Reporters Grade-I 03 06

35 19

Parly. Reporters Grade-II 03 04

(ii) Ministerial/Clerical Staff

Name of the Post Sanctioned Staff in Post lying Vacant Strength Position Vacant

Private Secretary/Sr. P.A. 2 2 - Exe Assistant/ Jr. Clerk 3 3 - Attendants 6 4

------$ Including One JD who has gone on deputation to the office of the Indian Port Trusts Association.

212

PART-IV

SIMULTANEOUS INTERPRETATION SERVICE

INTERPRETERS BRANCH

(1) FUNCTION

4.1 The Simultaneous Interpretation Service (SIS) provides simultaneous interpretation from English to Hindi & vice versa and from Regional languages to English and Hindi of the proceedings of Lok Sabha / Standing Committees / other Parliamentary Committees / Meetings with Foreign Parliamentary Delegations / BPST lectures / Conferences / Seminars / Consultative Committee meetings etc. This service is a Constitutional (Art.120) and Procedural (Direction 115B of the Directions by the Speaker, Lok Sabha) requirement for running the House of the People.

(2) WORK DONE DURING THE YEAR 2013

4.2 The break-up of the work done in the Service during the year was as under:-

Interpretation Work

1. Interpretation of the proceedings of the House. -- 172 hrs. 38 mts.

2. Regional language speeches delivered and interpreted in the House.

(a) Number of speeches -- 48

(b) Total duration -- 350 mts.

(Waiting Time for speeches 90 hrs. 10 mts.)

3. Interpretation of the proceedings of the Departmentally Related Standing Committees / Other Parliamentary Committees / JPC and Forums.

(a) Number of meetings -- 557 (b) Duration of meetings -- 856 hrs. 30 mts.

4. Interpretation in meetings presided over by the Hon‘ble Speaker. -- 6 5. Interpretation in meetings presided over by the Hon‘ble Dy. Speaker. -- 4

6. Interpretation in meetings of Foreign Parliamentary Delegations with 213

Members of Parliament.

7. Interpretation in the Chief Ministers‘ Conference. - 1

8. Interpretation in the Conference on Panchayati Raj. -- 1 9. Interpretation in National Integration Council (NIC) Meeting.-- 1 10. Interpretation in the Conference on Community Radio (I&B) -- 3 11. Interpretation in Consultative Committee meetings. -- 41 Speeches & Translation Work

1. The service of regional language interpreters is requisitioned regularly for their assistance in drafting regional language speeches for the Hon‘ble Speaker.

2. Translation of ―377 Notices‖/ Petitions / Documents / Articles / Representations / Newspaper reports in Regional languages into English ---- Translated 87 pages.

Branch Publications & Library related work

Preparation of a revised version of Booklet on Simultaneous Interpretation Service is underway.

The revision work of Glossary of Idioms (English-Hindi) is also in progress.

500 regional language books were selected and their titles transliterated into English for the Parliament Library.

Other Noteworthy Activities : Officers of this service have been actively participating in almost all the activities of the Secretariat from compering to judging, from training to recruitment duties, from conference duties to competitive events and sports etc.. Training and Interactive Programme During Inter-Session

(i) Training-cum-practice sessions were held in Room No.62, Parliament House, whenever it was made available to us.

(ii) Interactive sessions and general discussions are an integral part of Training and Practice Programme. Such programmes were held during the Inter-Session to keep Interpreters abreast of day - to – day happenings within and outside the country. These sessions were organized to impart training and practice in the art of speech-making which is an indispensable part of the art of interpretation. All Interpreters took part in these discussions and shared with others their understanding of specific issues. In addition to discussion on issues of topical interest, specific rules, procedure and directions by the Speaker were also discussed to further enhance the awareness level of Interpreters. (iii) Weekly Group Discussions on current affairs and important issues were held on Fridays in Room No. 148, Parliament House.

214

(3) PERSONAL STRENGTH OF THE SERVICE AS ON 31.12.13

Name of post Sanctioned strength Actual strength

Director 2 2-1 (Interpretation) Addl. Director 3 2 (Interpretation) Joint Director 7 7-1 (Interpretation) Parliamentary 13 12+1 Interpreter Gr.-I Parliamentary 17 8 Interpreter Gr.-II TOTAL 42 30

-1 Smt. Shimla, Dir.(I) is on deputation.

-1 Sh. Atul Anand, Jt. Dir.(I) is Addl.Dir.(I) on ad hoc. basis, also on deputation.

+1 Sh. V.Bhargawa, PI-I is Jt.Dir.(I) on ad hoc basis.

Branch Staff - 1 Sr. Clerk and 3 Attdts.

Personal staff of Director (I) [Smt. Suman Arora] - 1 Sr. PA and 1 Attdt.

Personal staff of Addl. Director(I) [Sh. Chander Mohan] - No PA and No Attdt.

215

PART-V

EDITORIAL AND TRANSLATION SERVICE

1. EDITORIAL BRANCH

(1) FUNCTIONS

5.1 Editorial Branch is mainly responsible for preparation, editing, compilation, uploading and publication of Original Version of Lok Sabha Debates. It is an authentic and authoritative record of the proceedings of the House. Duly edited Original Version of Debates is printed and supplied to Members, State Assemblies/Councils, Parliament Library, depository libraries, etc. Electronic copy of the Debates (Original Version) is also prepared by the Branch for uploading on to Lok Sabha Website. This job is executed within the time frame defined for the purpose with the help of verbatim proceedings received through e-mail from Reporters‘ Branch.

5.2 In addition to the above, the Branch also deals with the following items of work:

(i) Grant of permission for reproduction of material/excerpts from Lok Sabha Debates and other publications of the Secretariat under Copyright Act, 1957;

(ii) Use/misuse of name and picture of Parliament (Sansad) under Emblems & Names (Prevention of Improper Use) Act, 1950;

(iii) Supply of Debates and other matters under Right to Information Act, 2005;

(iv) Compilation, publication and supply of Annual and Quinquennial issues of Unparliamentary Expressions;

(v) Preparation and publication of edited proceedings of national and international conferences;

(vi) Publication of C.A. Debates (Hindi and English Versions) and maintenance of stock thereof;

(vii) Preparation, circulation and updating of alphabetical list of members of Lok Sabha and Council of Ministers;

(viii) Cases of policy relating to supply of Debates to private and public institutions, libraries etc.;

(2) WORK DONE DURING THE YEAR 2013

5.3 The break-up of the work done in the Branch during the year was as under:-

(i) Debates (Original Version) 216

32 Debates of Thirteenth Session of the 15th Lok Sabha (21.02.2013 to 22.03.2013 and 22.04.2013 to 08.05.2013 comprising 21300 pages; 21 debates of Fourteenth Session of 15th Lok Sabha (05.08.2013 to 06.09.2013) comprising 12213 pages; and 10 debates of Fifteenth Session of 15th Lok Sabha (05.12.2013 to 18.12.2013) comprising 6819 pages were edited, scrutinised and finalised. In all, 63 Debates of Original Version comprising 40332 pages were edited and finalized.

(ii) Corrections in speeches by Members: -

Corrections received in 607 speeches of Members / Ministers were examined, scrutinized and their admissibility decided in each case by the concerned Assistant Editor / Editor to whom the Debate was allotted for editing and finalisation. In some cases, Reporters‘ Branch was consulted and in certain cases, they were requested to verify corrections/additions/deletions from tape record/reporter‘s notes. Orders were also obtained from competent authorities in cases of disallowance of corrections as per prescribed guidelines and well-established conventions and practices. (iii) Uploading of Debates on Lok Sabha Website

Total 63 Debates (original version) were edited on computers and uploaded on Lok Sabha website. These were also transmitted online to Computer Management Branch (Software Unit). Around 21432 pages (i.e. 40332 pages minus Part-I which is not incorporated on uploaded version) were checked and all corrections tallied with the manually prepared Original Version of Debates.

(iv) Scrutiny of Proofs of Lok Sabha Debates

86 debates of 10th, 11th and 12th Sessions of 15th Lok Sabha were checked and scrutinized for final printing.

(v) Scrutiny of printed debates and release thereof for circulation 101 debates of 9th, 10th and 11th Sessions of 15th Lok Sabha were scrutinized, corrigenda thereof issued and released for circulation.

(vi) Supply of Corrected Speeches to M.Ps

Requests from several Members were received to get their corrected speeches on Railway Budget and General Budget and other important discussions in the House during the course of the year. Several members also visited the Branch personally for corrected copies of the speeches and they were requested to visit the Website of Lok Sabha or Parliament of India to obtain the printout of their corrected speeches.

(vii) Updating of Alphabetical List of MPs of 15th Lok Sabha and List of Council of Ministers

Alphabetical lists of Members of 15th Lok Sabha and Council of Ministers (bilingual- Hindi and English) were updated from time to time. These lists are treated authentic by Reporters Branch, Question Branches, Committee Branches and Translation Branches, as these are of immense reference value.

(viii) Copyright in Debates and Supply of Debates

7 cases of copyright relating to Debates and supply of Debates etc. were handled in the Branch during the year. Most of these cases were legal and technical in nature and required deep understanding of the Acts, Rules and Guidelines. (ix) Total numbers of 7 requests received from Members were attended during the year. 217

(x) Names and Emblems Cases:

Following 5 cases under the Emblems and Names (Prevention of Improper Use) Act, 1950 were handled in the Branch during the year. These were dealt with as per past precedents and established procedures laid down for the purpose.

(xi) Information under Right to Information Act

6 cases under RTI were disposed of during the year 2013.

(xii) Unparliamentary Expressions (Quinquennial Issue-2009)

This Branch brings out Annual and Quinquennial issues of Unparliamentary Expressions. The Annual Issue is published for departmental use only, whereas Quinquennial Issue is got printed, distributed and sold. In 2010, 400 copies of Quinquennial Issues of Unparliamentary Expressions were got printed. So far 177 copies have been distributed and sold and the available stock at the end of 2013 is 223 copies.

(xiii) Constituent Assembly Debates (Hindi and English Versions)

The Branch is responsible for reprinting and supply of CA Debates (Hindi and English versions) to Sales Section. 1000 sets (English version) were got reprinted in April 2010. Out of these, 960 sets have been supplied to Sales Branch and the available stock at the end of 2012 is 40 sets. The available stock of CA Debates (Hindi) at the end of 2013 is 03. After approval of Secretary General, orders for printing of 1500 sets of English version and 500 sets of Hindi version of Constituent Assembly Debates have been given to the Printing Section in December 2013.

(xiv) Assistance/support lent to other Branches of E&T Service

The Branch also lent its support to other Branches of E&T Service in disposing of urgent and time-bound items of work such as preparation of Synopsis of Debates (225 pages); translation and revision of OIH notices of questions (1384 questions) and committee reports (65 pages). Thus, all the above items of work containing about 1674 pages were handled by the Branch. (xv) Typing Work: - (a) Preparation of edited copy of 63 Debates on Computers for release on Website. Feeding of corrections in 21432 Pages (40332 pages minus Part-I) of Debates.

(b) Typing of Committee Reports (180 pages), Synopsis (110 pages), Laid speeches in the debates (1815 pages), English debates portions (510 pages), Unparliamentary Expressions (85 pages) and Branch notes & drafts, etc. (505 pages) - Total 3205 pages.

Miscellaneous Work : -

Maintenance of File Register, Debates Register, Corrections Register, Furniture Register, Computer Hardware Register, Procurement of Branch Stationery, Library record, etc.

218

2. SYNOPSIS BRANCH (1) FUNCTIONS

5.4 The Synopsis Branch is entrusted with the responsibility of preparing English and Hindi versions of Synopsis of Lok Sabha debates covering proceedings other than items listed in para 4.2 in Chapter 4 of the ‗Procedure and Practice‘ of the Branch.

5.5 The Synopsis of Debates of Lok Sabha both in English and Hindi versions, is prepared on the day of holding the Debate itself and printed overnight for circulation to the Members of Lok Sabha, officers and Branches of Lok Sabha Secretariat the following morning alongwith other Parliamentary Papers. The Branch also issues supplements to the Synopsis, if any, for the uncovered portion of proceedings on the following day.

5.6 At the end of each session, classified contents of sessional volume of Synopsis are prepared and printed. Bound sets are supplied to the Parliament Library, Sales Branch and one copy is kept in the Branch record.

5.7 The Branch is also responsible for putting the daily synopsis (English version) on the website of Lok Sabha Secretariat. The Hindi version is put on the website the next day by Hindi Information Unit of the Service.

(2) WORK DONE DURING THE YEAR 2013

5.8 The break-up of the work done in the Branch during the year was as under:-

A total number of 126 main issues and 50 Supplementary issues of Synopsis in Hindi and English versions were brought out by the Branch during the 2013. Those issues comprised of 4647 pages which were prepared after going through 19935 pages of debates. Besides, 1870 printed pages of both Hindi and English versions of Synopsis of 13th, 14th and 15th Sessions (1st part) of 15th Lok Sabha were also scrutinized during the year.

(i) Issues of Corrigenda and preparation of classified contents

Classified contents in alphabetical order and detailed corrigenda to the Synopsis for the purpose of Sessional volumes of bilingual versions of Synopsis comprising of 232 pages were also prepared and printed.

(ii) Supplementary List Of Business

During session days, 20 pages of supplementary lists of Business received from Table Office were translated, revised and typed on a very urgent basis by the Branch.

(iii) Miscellaneous Work

During the inter-session period, the Branch extended a helping hand to other sister Branches of Editorial and Translation Service in expeditious disposal of 219

their items of work - namely in revision of translated portions of Debates (English), Notices of OIH Questions, Parliamentary Committee Reports and Speeches of Hon. Speaker etc. The Branch was also assigned the work of revision and scrutiny of debates English.

The total quantum of additional items of work other than Synopsis comprised of 2116 OIH questions, 192 pages of Debates (English) and 253 pages of other miscellaneous items of work for revision/scrutiny. During the period the Branch has carried out marking in 50 Debates for preparation of Indices to Debates. During this period, 12 debates running into approximately 6000 pages were also edited by the Branch.

(iv) Typing Work:

During the year, typing work done in the Branch includes numbers 9804 pages of Synopsis, Debates etc. During the inter-session period, English and Hindi typists assisted other sister branches in disposal of the work relating to typing of Debates (English), Committee Reports, articles received from Publication and Rajbhasha branches. Occasionally, the typists were also temporarily deputed to other branches like Editorial Branch, Rajbhasha and Tr. (Publication) Branch for urgent typing work during inter-session period.

220

3. DEBATES (HINDI) BRANCH

(1) FUNCTIONS

5.9 Debates (Hindi) Branch is mainly responsible for preparing Hindi version of the Lok Sabha Debates containing daily proceedings which originally take place in English or any other language(s). The Debates consist of two parts. Part-I consist of oral and written answers to questions and Part-II consist of proceedings of the House other than questions and answers. Set preparation of Part-I is carried out manually by copying corrections made in the Original version of the Debates, provided by the Editorial Branch. Corrected copy of Part –II is provided online by the Editorial Branch. Then translation, revision, typing and comparison of contents of the Debates is undertaken by the Branch. After that the Debates are compiled and finalized by the Assistant Editors/Editors with the assistance of Hindi Assistants/Translators. While finalizing the Debates, care is taken to ensure that Debate is accurate from physical and procedural point of view. Finalized portions of the debates are scrutinized at the level of Assistant Editors/Editors and are submitted to Joint Director, Addl. Director and Director for final approval and thereafter the manuscript is sent for printing. The proof of the Debates received from the printer is scrutinized and after scrutiny the proof is sent back to Printer for submitting the second proof. 2nd proof is again scrutinized thoroughly and sent back to the Printer for final printing of the Debates. Printed copies of the Debates are gone through again for issuing corrigenda, if any and then Release Orders for distribution of the Debates are issued.

5.10 Debates (Hindi) Branch is mainly responsible for translation, revision/vetting and preparation of final manuscripts for publication of Hindi Version of Debates of Lok Sabha containing original proceedings in Hindi and Hindi translation of proceedings in English or any other regional languages. The Branch also scrutinizes proofs and printed Debates (Hindi Version) and issues corrigenda, if required and gets them pasted in respective Debates before their release.

(2) WORK DONE DURING THE YEAR, 2013

5.11 The Break-up of the work done in the Branch during the year was as under:-

(i) Editing of Lok Sabha Debates

24836 pages of 35 sets of Debates (Part-I & Part-II) of Lok Sabha (Hindi Version) pertaining to 8th, 9th and 10th Sessions of 15th Lok Sabha were edited.

(ii) Translation and Revision of Lok Sabha Debates (Hindi Version): During the year 2013, 31 Lok Sabha Debates comprising of 12270 pages were processed, edited, translated from English into Hindi, and revised. This 221

includes 7 Debates of 8th Session, 19 debates of 9th Session and 5 Debates of 10th Session of 15th Lok Sabha.

(iii) Finalisation of Debates for Printing: Manuscripts of 49 Lok Sabha Debates of 15th Lok Sabha (Hindi Version) comprising 32073 pages were finalised and sent to press for printing.

(iv) Preparation of Contents of Lok Sabha Debates: Contents of 36 Debates were prepared and checked. (v) Scrutiny of Proofs of Lok Sabha Debates :

52284 pages of proofs of 48 Debates of 8th, 9th and 10th sessions of 15th Lok Sabha were checked and scrutinised.

(vi) Scrutiny of printed debates and release thereof for circulation:

48 printed Lok Sabha Debates (Hindi Version) pertaining to 7th, 8th and 9th Sessions of 15th Lok Sabha were scrutinised, corrigenda thereof issued and released for circulation.

(vii) Miscellaneous Work :

2642 Notices of OIH questions, 491 pages of Committee Reports, Synopsis and various publications etc. brought out by the Secretariat were translated and duly revised.

(viii) Typing Work

In spite of repeated requests ( both verbal and written), no typist was posted in the branch. For typing work, the branch is dependent upon other sister branches.

222

4. DEBATES (ENGLISH) BRANCH

(1) FUNCTION

5.12 Debates (English) Branch is mainly responsible for preparing English version of the Lok Sabha Debates containing original proceedings which take place in Hindi or any other language. The Debates consist of two parts. Part-I consists of oral and written answers to Parliament Questions and Part-II contains proceedings of the House other than questions and answers. Set preparation of Part-I is carried out manually by copying corrections made in the Original version of the Debates provided by the Editorial Branch. Corrected copy of Part-II is provided online by the Editorial Branch. Thereafter, translation, revision, typing and comparison of typed portions of the Debates is undertaken by the Branch. After that the Debates are complied and finalized by the Assistant Editor/Editor with the assistance of Hindi Assistant/Translator. While finalizing the Debates, care is taken to ensure that Debate is accurate from procedural and translation point of view. Finalized portions of the debates are scrutinized at the level of Assistant Editor/Editor and are submitted to Joint Director, Additional Director and Director for approval. After obtaining the approval of Director the manuscript is sent for printing. The proof of the Debate received from printer is scrutinized in the Branch. Printed copies of the Debates are scrutinized for issuing corrigenda if any, and then Release orders for distribution of the Debates are issued. Debates are also available to general public on sale. The debate is exchanged under mutual exchange programme with about 40 countries of the world. It is always in high demand by research scholars.

(2) WORK DONE DURING THE YEAR 2013 5.13 The Break-up of the work done in the Branch during the year is as under:-

(a) Lok Sabha Debates (English Version) (i) Translation, revision and comparision During the year 2013, 49 Lok Sabha debates consisting of 3827* pages were processed, translated from Hindi to English, revised and edited.

(ii) Incorporation of corrections in Lok Sabha Debates Corrections were incorporated in 58 Debates containing 25994 pages.

(iii) Editing of Lok Sabha Debates 58 sets of Lok Sabha Debates (English Version) pertaining to 4th, 5th, 6th and 11th Sessions of 15th Lok Sabha were edited.

(iv) Finalisation of Debates for printing Manuscripts of 49 Lok Sabha Debates (English Version) comprising 31,851 pages were finalized and sent to press for printing.

223

(v) Scrutiny of Proofs of Lok Sabha Debates 26,797 columns of 40 proofs of Debates of 3rd, 4th & 6th Sessions of 15th Lok Sabha were checked and scrutinized.

(vi) Release of Lok Sabha Debates for circulation

41 Printed Lok Sabha Debates (English Version) pertaining to 2nd, 3rd, 4th, and 6th Sessions of 15th Lok Sabha were scrutinized and released for circulation.

(b) Miscellaneous work including assistance rendered to other sister Branches of E & T Service

(i) 6584 Notices of OIH questions were translated into English and revised; (ii) 51 pages of Committee reports were translated, revised, typed and compared.

(iii) 191 pages of Synopsis were prepared, translated, revised and typed;

(iv) 1 AE was deputed for BPST training for 5 days.

(v) 1 Typist was deputed for duty in Tr. (OIH-Q) Branch for 69 days.

(vi) 1 Typist was deputed for duty in Tr. (Synopsis) Branch for 22 days.

(vii) 1 page related to Half-An-Hour discussion was translated, revised, typed and compared.

(viii) 50 pages of Cut Motions were translated/revised

(ix) 57 pages of speech (from Hindi to English) on FDI multibrand were translated, revised and typed.

A total 8237 pages of Lok Sabha Debates (English Version) and other matters were typed and compared in the Branch during the year 2013:

224

5. TRANSLATION (INDEX) BRANCH

(1) FUNCTIONS

5.14 The main function of this Branch is to prepare indices to all the three versions of debates brought out by the Editorial and Translation Service namely Original Version of Debates, English Version of Debates and Hindi Version of Debates with a view to facilitate reference and easy access to the official records of the Business of the House. These indices are printed Session-wise. The Debates are alphabetically indexed in accordance with the various items of business dealt with in the House. Index entries are also made in the names of the members participating in the debate, including ministers‘ replying on behalf of the Government. Preparation of Indices involves many stages including marking of keywords, revision thereof, typing of marked keywords, checking of checklists of individual Debates, carrying out corrections in individual Checklists, preparing Sessional Volume by arranging entries alphabetically as well as Member-wise, checking of Sessional Volume of index and carrying out corrections. Then, MSS is prepared and Additional Director/Joint Director gives at least two readings for thorough revision for making it an error-free publication. Joint Secretary/Director/Additional Director approves the manuscripts of indices. Thereafter indices are sent to Printing Branch for printing. The proof of the same is checked and queries are resolved. Printed copies of indices are gone through for corrigenda and then Release Order is issued. It is also available on sale to general public. The work relating to indices to debates is being carried out on computers with the help of software developed by NIC.

5.15 During the year 2013, this Branch sent 1 index for printing in addition to carrying out work from other Branches of Editorial and Translation Service.

5.16 From the year 2011, the Branch also started the publication of Index of Original version of Debates. This index is being prepared in pursuance of orders of the Secretary General to publish Original Version of Debates along with its indices from 13th session of 14th Lok Sabha. The Editorial Branch of Editorial and Translation Service brings out the Original version of Debates.

(2) WORK DONE DURING THE YEAR, 2013

5.17 The break-up of the work done in the Branch during the year was as under:-

(i) Marking of keywords in 42 Debates pertaining to 3rd and 4th session of 10th Lok Sabha and 4th session of Fifteenth Lok Sabha.

(ii) Revision of keywords marked in 46 Debates pertaining to 3rd and 4th session of 10th Lok Sabha and 4th session of Fifteenth Lok Sabha.

(iii) Checking of Checklist of 45 Debates pertaining to 3rd and 4th session of 10th Lok Sabha and 4th session of Fifteenth Lok Sabha.

225

B. Work relating to index to Hindi Version of Debates

(i) Marking of keywords in 23 Debates pertaining to 4th, 5th and 6th session of 15th Lok Sabha (ii) Revision of Key words of 4th to 5th session of 15th Lok Sabha comprising of Total 58 Debates

(ii) Checking of individual checklists of 58 debates pertaining to 4th to 5th session of 15th Lok Sabha

(iv) Revision of Three Sessional Volumes (approx.2800 pages) of Indices to Debates pertaining to III to V Sessions of 15th Lok Sabha comprising of 63 Debates

(v) One Manuscript of III session of 15th Lok sabha (appox. 900 pages) sent for printing

(vi) Printed copies of Index to Debates pertaining to IX session of 10th Lok Sabha and III Sessions of 15th Lok Sabha was gone through for preparation of Corrigenda.

(vii) Release Orders of printed copies of two Indices of Debates pertaining to IX session of 10th Lok Sabha and III Sessions of 15th Lok Sabha were issued.

(viii) Scrutiny of Proofs of two Indices pertaining to IX session of 10th Lok Sabha and III Sessions of 15th Lok Sabha were issued.

Typing Work

(i) Typing of index entries (Aprox.17600 entries) of 52 Debates (Aprox.13200 pages) pertaining to 3rd and 4th session of 10th Lok Sabha and 4th session of Fifteenth Lok Sabha.

(ii) Carried out Corrections in 47 Checklists of Debates (approx.12800 pages) pertaining to 3rd and 4th session of 10th Lok Sabha and 4th session of Fifteenth Lok Sabha.

(iii) Feeding of Index entries of total 46 debates (approx. 13000 Entries) out of which 38 Debates (1240 pages) pertaining to III to VI Session of 15th Lok Sabha, 06 Debates of VII of IX th and 02 debates of II Sessions of 10th Lok Sabha.

(iv) Corrections were carried out in the Checklists of 63 Debates (2100 pages) pertaining to III to V Sessions of 15th Lok Sabha.

Corrections were carried out in the 03 Sessional Volumes pertaining to III to V Sessions and 01 Manuscripts of Indices to Debates of IIIrd Session of 15th Lok Sabha comprising of 63 Debates (approx. 2800 Pages).

Assistance rendered to other branches of the service and other miscellaneous work – 882 pages. (Committee Reports -305 pages, Synopsis -330 pages and various branch notes etc. 247 pages)

226

Assistance rendered to other Branches

(i) Preparation of Synopsis of 170 speeches (Approx. 630 Pages).

(ii) Translation and Revision of 137 pages of Committee work.

(iii) Translation and Revision of 1681 OIH- Notices.

(iv) Preparation of copy work (editing work) of 34 Original Version Debates for inclusion in English Version of Debates

227

COMMITTEE WING

6. TRANSLATION (C-I) BRANCH

(1) FUNCTIONS

5.18 This Branch has been entrusted with the translation work of Reports, Notices of Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Background Materials, Study Tour Notes, Minutes of Sittings, Representations, Proceedings of sittings, Examination of Bills, Memoranda and Press Releases, etc. of the following ten Parliamentary Standing Committees/Joint Committees:- (i) Public Accounts Committee

(ii) Committee on Privileges

(iii) Committee on Papers Laid on Table

(iv) Standing Committee on Petroleum and Natural Gas

(v) Standing Committee on Coal and Steel.

(vi) Standing Committee on Water Resources

(vii) Joint Committee on Installation of Statues/Portraits of National Leaders and Parliamentarians in Parliament House Complex

(viii) Joint Committee on Maintenance of Heritage Character and Development of Parliament House Complex

(ix) Ethics Committee

(x) Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officers with Members of Lok Sabha

(2) WORK DONE DURING THE YEAR, 2013

5.19 The break-up of the work done in the Branch during the year was as under:- Job elements

S.No Particulars No.of pages Translated (i) Work Pertaining to Committees 1. 103 Reports of various Committees 9005 2. DRSCs – A Review (An annual 158 publication) 2. Miscellaneous work 4649 Sub –Total (i) 13812 228

(ii) Help rendered to other Branches 1. Rajbhasha 75 2. OIH Questions 270 3. Debates (Hindi to English & Vice- 50 versa) Sub –Total (ii) 395 Total [Sub –Total (i)+(ii)]: 14207 (iii) Other miscellaneous work 1. Comparison work (Quantified in terms 4639* of 13917 typed pages) 2. Scrutiny of proof of 52 Reports 1585* comprising of 4755 pages 3. Corrigenda of 9 Reports comprising of 255* 765 printed pages Sub –Total (iii) 6479 Grand Total [Sub –Total (i)+(ii)+(iii)]: 20686

*Computed in terms of 1/3 actual no.of pages.

II. Typing and comparison work

A total of 13917 pages were typed and compared.

229

7. TRANSLATION (C-II) BRANCH

(1) FUNCTIONS

5.20 This Branch has been entrusted with the translation work (mainly from English to Hindi) of Reports, Action Taken Reports, Notices of Sittings, Agenda Notes, Lists of Points, Tour Programmes, Minutes of Sittings, Petitions, Representations, Memoranda, Press Releases, Letters, Notifications, Formulae, Brochures, Publications, Welcome & Concluding Speeches of Chairman etc. of the following nine Parliamentary Committees:-

(i) Standing Committee on Social Justice and Empowerment (ii) Standing Committee on Labour (iii) Standing Committee on Information Technology (iv) Committee on Petitions (v) Committee on Private Members Bills and Resolutions (vi) Committee on Members of Parliament Local Area Development Scheme (vii) House Committee (viii) Committee Branch-I (General Purposes Committee) (ix) Committee on OBCs

(2) WORK DONE DURING THE YEAR 2013

5.21 The break-up of the work done in the Branch during the year was as under:-

I. Job Elements Sl No. Particulars No. of Pages Translated (i) 33 Draft Reports of various Parliamentary - 1779 Committees (ii) 18 Action Taken Reports - 873

(iii) Allied items of work relating to Committees - 3223

Sub- Total (1)+(2)+(3) 5875

(iv) Miscellaneous Work (Debates, OIH Question etc.) - 1897

(v) Comparison of work (Quantified in terms of 6495 - 2165 typed pages)

(vi) Corrigenda for 2 Reports comprising 81 printed pages- 9 (vii) Proof checking of 54 Reports comprising 3921 pages- 1307

Sub- Total (4)+(5)+(6)+(7) 5378

Grand Total 11253

II. Typing and comparison work

A total of 6495 pages were typed and compared.

230

8. TRANSLATION (C-III) BRANCH

(1). FUNCTIONS

5.22 This Branch has been entrusted with the translation work of Reports and other allied matters such as Notices of Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Background Materials, Study Tour Notes, Minutes of Sittings, Representations, Memoranda, Speeches, Press Releases of Departmentally Related Standing Committees and other Parliamentary Committees. Besides, translation of Memoranda/Suggestions of non-official witnesses and RTIs concerning Committees are also undertaken in the Branch. The Branch prepares Hindi version of Committee Reports for simultaneous presentation of both English and Hindi versions of Committee Reports in the House. The Branch deals with the translation work of the following Committees:-

(i) Standing Committee on Chemicals & Fertilisers; (ii) Standing Committee on External Affairs; (iii) Committee on Agriculture; (iv) Committee on Empowerment of Women; (v) Committee on Estimates; (vi) Committee on Welfare of Scheduled Castes & Scheduled Tribes; (vii) Joint Committee on Food Management in Parliament House Complex; and (viii) Joint Committee on Offices of Profit. (ix) Joint Parliamentary Committee to examine matters relating to allocation and Pricing of Telecom Licenses and Spectrum from 1998 to 2009

(2) WORK DONE DURING THE YEAR 2013

5.23 The break-up of the work done in the Branch during the year was as under:-

Job element

Sl. Particulars No. of pages No. translated

1.(a)(i) 42 Draft Reports of various Committees 3578 5242 (ii) 29 Action Taken Reports of various Committees 1664 (i) + (ii)

(b) Miscellaneous Work – Notices of sittings, Minutes, 3705 Memoranda etc.

Sub. Total (X): 8947

pages 8947)

(d) Scrutiny of Proof of 83 Reports comprising 8466 2822** pages

(e) Preparation of Corrigenda of 7 Reports comprising 241** 723 printed pages

Sub Total (Y): 5301

(f) Assistance to other Branches

(i) Debates (Hindi to English & vise-versa) and other 491 committee work

170+261+60

(ii) OIH Notices of Questions 639

Sub Total (Z) : 1130

Grand Total {Sub Total (X)+(Y)+(Z) } : 15371

Typing and Comparison Work A total of 9366 pages were typed and compared.

*Computed in terms of ¼ of actual No. of pages. **Computed in terms of 1/3 of actual No. of pages.

232

9. TRANSLATION (C-IV) BRANCH

(1) FUNCTIONS

5.24 This Branch is primarily responsible for rendering Hindi version of various Committee Reports and allied documents-such as notices, reminder notices, agenda papers of sittings, lists of points, tour programmes and background material for Committee tour programmes, study tour notes, minutes of sittings, representations, memoranda, press releases, proceedings of committees, welcome addresses and speeches of the chairmen of the committees emanating from the Committees allocated to this Branch, namely:-

(i) Standing Committee on Rural Development; (ii) Standing Committee on Energy; (iii) Standing Committee on Defence; (iv) Committee on Public Undertakings; (v) Committee on Government Assurances; (vi) Joint Committee on Salary and Allowances of Members of Parliament;

(vii) Committee on Absence of Members from the Sittings of the Lok Sabha; (viii) Rules Committee; and (ix) One Member committee on Digitisation and Microfilming of Parliamentary Proceeding, Documentation and Transformation of Parliament Library into Digital Library.

(2) Work Done During the Year 2013

5.25 The break-up of the work done in the Branch during the year was as under:-

I. Job Elements

S. No. Particulars No. of pages translated

1. Preparation of Hindi version of various Committee Reports

56 Original Reports, Action Taken Reports 4048 on various subjects and Bills under examination of the Committees.

2. Translation and Revision/vetting of allied items of works related to various Committees

Notices, Reminder Notices, Background material, 3966 Speeches of the Chairmen, Proceedings of the Committees, Press Releases, Letters, Memoranda, LOPs, Supplementary LOPs, Representations, 233

Minutes, Agenda, Tour Programmes, etc.

3. Scrutiny of Proofs of Committee Reports

60 Proofs were scrutinised (quantified in terms of 4694 printed pages) 1565

4. Miscellaneous Work

(i) Debates (English to Hindi) 286

(ii) Debates (Hindi to English) 91

(iii) OIH Questions 950

(iv) Work related to Synopsis 20

5. Comparison of typed material

Comparison of typed material (Quantified in terms of 8318 translated pages) 2773

Grand Total 13699

II. Typing and Comparison Work

A total of 7991 pages were typed and compared.

234

10. TRANSLATION (C-V) BRANCH

(1) FUNCTIONS

5.26 This Branch is mainly responsible for translation of Reports, Notices of Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Study Tour Notes, Minutes of Sittings, Representations, matter related to examination of Bills, Memoranda and Press Releases, scrutiny of Proofs of Reports, Preparation of Corrigenda of various Reports etc. pertaining to following Parliamentary Committees:-

(i) Standing Committee on Finance; (ii) Standing Committee on Food, Consumer Affairs & Public Distribution; (iii) Standing Committee on Urban Development; (iv) Standing Committee on Railways; (v) Railway Convention Committee; (vi) Committee on Subordinate Legislation; (vii) Library Committee; (viii) Coordination Cell (DRSCs); and (ix) Joint Parliamentary Committee on Security in Parliament House Complex.

(2) WORK DONE DURING THE YEAR 2013

5.27 The break-up of the work done in the Branch during the year was as under:-

I. Job elements

Sl. No. Particulars No. of pages Translated

1. 34 Draft Reports of various Committees (including material relating to examination of Bills/Policies) 2472

2. 24 Action Taken Report 1495

3. Notices of Sittings, Minutes, Memoranda etc. 2522

Sub-Total (i): 6489

4. Assistance rendered to other Sister Branches

Debates

(i) English to Hindi 00

(ii) Hindi to English 130

O.I.H. Questions 1068

Translation Committee Branches 282 235

Translation (P.P.) Branch 25

Synopsis Branch 60

Sub-Total (ii): 1465

Total Sub-Total (i+ii): 7954

5. Comparison work 6807 pages (Quantified in terms of 2262 typed pages68073=2262 pages)

6. Corrigenda of 3 reports comprising of 654 printed pages (Quantified in terms of printed pages 6543=102 pages) 218

7 Proof checking of 65 Reports comprising of 5530 printed pages (Quantified in terms of typed pages 55303=1843 pages) 1843

Sub-Total (iii): 4323

Total Sub-Total (i+ii+iii): 12277

II. Typing and Comparison Work

A total of 5926 pages were typed and compared

236

11. TRANSLATION (OIH-Q) BRANCH

(1) FUNCTIONS

5.28 This Branch deals mainly with the translation of Notices of Starred and Unstarred Questions, Short Notice Questions and Notices of Half an Hour Discussions originally received in Hindi. The Branch, on receiving the notices from Question Branch, enters them in the Branch register, translates into English, revises and returns the same to Question Branch.

(i) Short Notice Questions;

(ii) Questions obtaining priority in the Ballot and other Starred and Unstarred Questions;

(iii) Notices for Half-an-Hour discussion originally received in Hindi.

(2) WORK DONE DURING THE YEAR, 2013

5.29 The break-up of the work done in the Branch during the year is as under:-

Notices of Questions originally received in Hindi

In the year 2013, the Branch received 29303 Notices of OIH Questions for 60 sittings for which ballots were held, out of the total 62 scheduled sittings of the House, as there was no Question Hour as such in the remaining 2 sittings. Out of the said 29303 Notices of OIH Questions received, 11667 Notices of Questions were translated and revised by this Branch and 17636 notices of Questions were disposed of by other sister Branches of the Editorial & Translation Service.

Notices of Half-an-Hour Discussion

9 Notices of Half an Hour Discussion (computed to 27 pages) were translated into English and revised during the year 2013.

Short Notice Questions

4 Short Notice Questions (computed to 10 pages) were translated into English and revised during the year 2013. Speech by the Hon. Speaker

One speech consisting of 24 pages delivered in 2013 by Hon. Speaker at 77th Conference of Presiding Officers of Legislative Bodies in India was translated into Hindi, revised, got typed and compared.

Letters received from Members of Parliament

About 30 pages of Letters and other miscellaneous correspondence received originally in Hindi from various Members of Parliament through Question Branch were translated into English and revised, got typed and compared.

Speeches by Dignitaries

Two speeches consisting of 21 pages delivered by Hon. Late Shri Jagjivan Ram were translated into Hindi, revised, got typed and compared. 237

Work received from other branches of the Service:-

During the inter-session period, the Branch rendered assistance to various Branches under Editorial and Translation Service in smooth and quick disposal of the work. A total of 2210 pages were translated, revised, got typed and compared in the Branch. The break up is given below:-

(a) Lok Sabha Debates

Debates dated 05.08.2010, 09.08.2010, 11.08.2010, 26.08.2010, 27.08.2010, 24.02.2011, 08.03.2011 and 14.03.2011 comprising 634 computerized pages (computed to 1268 pages) were translated, revised, got typed and compared for inclusion in English version of Lok Sabha Debates.

(b) Preparation of Synopsis

Synopsis of as many as 115 speeches, consisting of 472 pages of Members of Parliament made during the different sessions in the year was prepared, translated, revised, got typed and compared in the Branch.

(c) Committee Reports 367 pages of reports of various Committees such as Standing Committee on Finance (regarding Draft Tax Code), Estimates Committee, Committee on Energy, etc. including Committee work related to draft report of JPC (TLS) ; MMDR Act ; proceedings of Privilege Committee etc. received from different Committee Branches were translated, revised, got typed and compared.

(d) 13 pages of work related to an article on Babu Jagjivan Ram was translated, revised, got typed and compared. (e) 15 pages of work related to Cut Motions was translated, revised, got typed and compared. (f) 75 pages of work to be published in the Sansadiya Patrika was translated, revised, got typed and compared.

Miscellaneous Work:-

(i) Officers of the Branch carried out Scrutiny of Debates (English) dated 03.08.2010, 10.08.2010, 12.08.2010, 08.08.2012 and 14.08.2012 comprising 84 pages. (ii) Officers of the Branch carried out work related to finalisation of Debates dated 02.08.2010, 05.08.2010, 06.08.2010, 09.08.2010 and 26.08.2010 consisting of 3308 pages. Typing Work

The Branch is facing a lot of difficulty due to shortage of the Typist as no typist has been provided to this Branch after the transfer of the Branch typist on 12.03.2009. The Branch is functioning without a Typist. However, a total of approximately 180 pages were typed in the Branch taking the help of the Typists of other Branches to dispose of urgent typing work. 238

12. TRANSLATION (ENGLISH QUESTION) BRANCH

(1) FUNCTIONS

(i) Hindi version of lists of Questions (Starred, Unstarred and Short-Notice Questions) including scrutiny of their Proofs, issuance of Corrigenda thereto after examining the printed lists; (ii) Member-wise Index in Hindi to Lists of Starred and Unstarred Questions; (iii) Translation of notices of Half-an-hour Discussion and Correspondence relating to questions; (iv) Translation of other miscellaneous items of work received from Question Branch. (v) Translation of Debates, Committee Reports, Speeches and other miscellaneous items of work received from other branches of Editorial and Translation Service during inter session period.

(2) WORK DONE DURING THE YEAR 2013

5.30 The break-up of the work done in the Branch during the year was as under:-

(I) Questions

(a) Lists of Questions

Complete Lists of Questions for Oral and Written Answers and also Short Notice Questions pertaining to thirteenth, fourteenth and fifteenth Session of Fifteenth Lok Sabha were brought out in Hindi simultaneously with their English versions. The total number of Questions translated during the year was 16086.

(b) Proofs and Corrigenda

The Proofs of the aforesaid Hindi Question Lists running into 3345 printed pages were scrutinised. Printed Hindi Question Lists were also gone through and corrigenda thereto, running into 1221 pages was issued.

During the year, the Branch prepared Member-wise Index running into 608 pages to the lists of Starred/Unstarred Questions.

(d) During the year Branch translated 102 pages in Hindi and revised the material such as letters to Hon‘ble MPs, half-an-hour discussion etc.

(II) Various Publications

The Branch translated and revised material relating to the following items:

Disciplinary matter – 15 Sansadiya Patrika – 325

239

(III) Notices of Original in Hindi Quesitons.

During the year Branch also translated and revised 1203 notices of O.I.H. Questions.

(IV) Debates and Committee Reports

(a) Debates

During the year the Branch translated and revised 963 pages of Hindi Debates and 1208 pages of English Debates.

(b) Parliamentary Committees

The Branch translated and revised 808 pages of Reports pertaining to various Parliamentary Committees.

(V) Miscellaneous Work

The Branch translated and revised material related to Synopsis of Debates running into 89 pages.

(VI) Comparison Work

347 commuted pages (consisting of 1042 pages) were also compared of Debates (English), Committee work and Rajbhasha Prabhag work.

(VII) Typing Work

2551 pages comprising of Index in Hindi to Lists of Starred and Unstarred Questions, contents of Debates, Committee Reports and various other items of work were typed

240

13. TRANSLATION (P P) BRANCH

(1) FUNCTIONS

5.31 The Branch deals with Translation, Revision, Editing and Typing of List of Business, Bulletin Part I, Bulletin Part II, Notices received under various Rules of Procedure like 184, 193, 197, Submission by Members etc., Summons and other papers, Motions, Cut Motions (General/Railway Budget), Private Members‘ Bills and Resolution, Amendments to Government Bills, Finance Bill, Amendments to Motion of Thanks on President‘s Address, Agenda and Reports of Business Advisory Committee, News letters, Reports & letters received from Conference Branch, CPA Cell, IPU Cell, Table Office (A) & Table Office (B), Parliamentary Notice Office, Legislative Branch- I and Legislative Branch II, etc.

(2) WORK DONE DURING THE YEAR 2013

5.32 The break-up of the work done in the Branch during the year was as under:-

(A) Parliamentary Papers

(i) List of Business 1694

(ii) Bulletin Part I 1806

(iii) Bulletin Part II 2719

(iv) Letter/Notices/Notifications received from 1732 Table Office.(A) and Table Office(B)/L.B.- I and L.B.- II/PNO

(v) Notices under Rules 184, 193, 197 and 1268 Submission by Members

(vi) Notices and Agenda of Business Advisory 151 Committee and Reports thereof (vii) List of Amendments to Motion of Thanks on 1628 President's Address (viii) Cut Motions on General Budget and Railway 1723 Budget

(ix) Resume of work done by Lok Sabha 461

(x) Scrutiny of Proofs of S.R.Os/PMBs/ Resume 4395 of work done during various sessions of Lok Sabha and scrutiny of Printed Lists of Business, Bulletin Part I, Bulletin Part II, Cut Motions/ Amendments (quantified in terms of 1/3 of 13187 pages)

(xi) Comparison of typed materials (quantified in 6639 terms of 1/3 of 19916 pages)

241

B. Legislative Papers

(i) Private Members' Bills and Resolutions 2682

(ii) Amendments to Government Bills 1197

C. Work related to Conference Branch

(i) IPG Newsletters 211 (ii) Reports of IPU, CPU and other misc. work 1284 pertaining to Conference Branch

D. Work received from Other Branches of the Service

(i) Assistance rendered to other Translation 643 Branches during inter-session periods viz. Debates (Hindi/English) Branches Publication Branch/Committee Branches etc.

(ii) OIH Notices of Questions 283

Grand Total: 30, 516

Typing and Comparison Work

A total of 22070 pages were typed and compared

242

14. TRANSLATION (PUBLICATIONS) BRANCH

(1) FUNCTIONS

5.33 The main function of the Translation (Publications) Branch is to provide translation from English into Hindi and vice-versa of all the major and small publications of permanent utility and parliamentary and historical significance and miscellaneous items of work emanating from the following Branches of the Secretariat: 1. H.S. OFFICE/HDS OFFICE/SG OFFICE 2. LARRDIS 3. LSTV 4. PARLIAMENT MUSEUM AND ARCHIVES 5. BPST 6. O&M BRANCH 7. RECRUITMENT BRANCH 8. AN-I 9. AN-II 10. MSA BRANCH 11. MS BRANCH 12. B&P BRANCH 13. DISTRIBUTION BRANCH 14. SALES AND RECORDS BRANCH 15. GENERAL WORKS BRANCH 16. GENERAL PROCUREMENT BRANCH 17. GENERAL STORE BRANCH 18. PARLIAMENT SECURITY SERVICE AND SANITATION WING 19. WELFARE BRANCH 20. CONFERENCE BRANCH (Speeches only) 21. PARLIAMENTARY FORUMS [5+3 newly constituted Forums] (Work assigned on temporary basis) 22. INFORMATION CELL (Work assigned on temporary basis) 23. PRESIDENTIAL/VICE-PRESIDENTIAL ELECTION CELL (as and when constituted) 24. PARLIAMENTARY PAY COMMITTEE (as and when constituted)

5.35 The work includes translation of Who's Who, Souvenirs, Brochures, Booklets, Life sketches, Profiles, Biodata, Annual Diary and Calendar, Internal Telephone Directory, List of Members, List of Officers, Council of Ministers, Lok Sabha Members (permanent/Delhi Addresses), Speeches, Message, Press Releases, Talking Points, Letters, Write-ups, Background Notes, Monographs, Tender Notices, Invitation Cards, Captions, Notifications, Circulars, Fact-sheets, Memoranda, Orders, Information Folders, Advertisements, Proformas, Lecture Series, Notices and Reminders of Meetings, Agenda papers, Minutes of various Parliamentary Forums, letters received under RTI Act, 2005 and replies given thereto, material relating to BPST booklets and Training Programmes and various types of work received from Parliament Museum, LSTV and Children's Corner, Scrutiny of proofs and issue of corrigenda, if any. 243

(2) WORK DONE DURING THE YEAR 2013

5.35 A The break-up of the work done in the Branch during the year was as under:-

(a) Translation/Revision of Publications

5.36 During the year 2013, the Branch translated into Hindi/English and revised the material running into 17223 pages of the following important parliamentary publications, Booklets, profiles, besides pamphlets, brochures, write ups, speeches and work received from other Branches of Editorial and Translation Service. Month- wise details of work done in the Branch during the year 2013 has been given at Annexure-I.

(i) Publications

● Indian Parliamentary Companion – 1st to 15th Lok Sabha

● Finance Ministers' Budget Speeches: 1947-2011

● Former Speakers of Lok Sabha

● Brief introduction of 15th Lok Sabha

● Calendar 2014

(ii) Proofs

● Who's Who of Members of 15th Lok Sabha

● List of Officers of Lok Sabha

● Fourth Prof. Hiren Mukerjee Memorial Annual Parliamentary Lecture

(iii) Profiles

Total numbers of 36 Profile of eminent Parliamentarians were prepared during the year 2013

(iv) Pamphlets/Write ups/Brochures/Booklets on

 Draft Legislative Bulletin on National Food Security Ordinance, 2013

 Fellowship Scheme of Lok Sabha: Rules/Guidelines

 Information Bulletin on Power Sector

 Information Bulletin on Diesel Fuel

 Information Bulletin on Indian Rupee Vs. US Dollar: The Current Scenario

 Legislative Bulletin : LARR Bill, 2011

 List of Council of Ministers

 List of Members of 15th Lok Sabha, their addresses and phone numbers 244

 Pamphlets on Parliamentary Forums

 Reference note on Manual Scavenger

 Reference note on Tourism Sector in India

 Reference Note on Corporate Social Responsibility

 Reference Note on Financial Sector in India: Regulations and Reforms

 Reference Note on Current Economic Scenario: Some Indicators

 Reference Note on Central Governmental Schemes for School Education

 Reference Note on Mid Day Meal Scheme

 Reference Note on School Education in India – An Overview

 Reference Note on Indian Economy

 Speeches of Babu Jagjivan Ram

 Script on An Ideal Parliamentary Official

(b) Scrutiny of proofs

10044 pages of proofs of Hindi version of the publications/profiles mentioned in the preceding paragraphs were scrutinised.

As many as 8955 pages were typed and compared in the Branch during the year 2013.

245

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RAJBHASA PRBHAG

(HINDI INFORMATION UNIT)

(1) FUNCTIONS

5.51 Hindi Website of Lok Sabha was officially inaugurated by Hon. Speaker on 7th January 2009. A separate Unit with the nomenclature 'Hindi Information Unit" was set up. The Hindi Web site has a separate url: http://loksabhahindi.nic.in

5.52 This Unit maintains, updates and uploads information on the Hon'ble Speaker's exclusive homepage given on Hindi Website. This unit has been regularly uploading sessional papers (i.e. Provisional Calender, Question Lists – Starred and Unstarred alongwith corrigenda thereof, Bulletin Part-I and II, List of Business and Synopsis, Statement of Work, Resume of Work) during session period and Hindi Debates during inter-session period. It also creates new HTML pages for enrichment of Hindi Website as well as update/modify the existing html pages on request of concerned Branches. The Unit is dedicated to update various databases, which are the backbone of Hindi homepage.

5.53 Unit regulates and monitors the information Management system in the Editorial and Translation service and renders valuable assistance in digitalization of Hindi Data and provides requisite technical training to staff of the service from time to time.

5.54 The Unit provides/receives Parliamentary Papers to/from Rajya Sabha Secretariat on daily basis, as a part of mutual arrangement between two Secretariats. In addition, the Unit also lends support to sister Branches of E&T Service including Rajbhasha Prabhag in their day to day work viz., organization of Hindi Pakhwara, Publication of magazines etc.

The Details of work done by the Unit during the year 2013 are as under:-

Uploading of Papers on Website:

Speaker of Lok Sabha homepage Hon'ble HS Speeches - 18 Speeches Press Releases - 103 Press releases Events - 143 Events with photograph Lok Sabha Homepage (Nos. of uploaded files) Provisional Calenders: - 3 Bulletin Part-1 - 63 Bulletin Part -2 - 155 List of Business - 110 List of Private Members' Business - 12 Resume of Work - 2 256

Question Lists - 60 (SQ, USQ and corrigenda thereof)

Synopsis - 63 Hindi Debate - 49 Committee Reports (BAC) - 10 (The Reports of rest of the Committees are being uploaded by concerned committee (Tr) branches) 5.55 The HTML page/subpages updated/modified during the year are – Recruitment, Contact us, New Events, Press Clipping Section, Documentation section, Debates, Synopsis, Bulletin Part-1, Bulletin Part-2, Questions, Speaker's profile, Speaker's Office, Committees, Sansadiya Shabdavali, RTI.

5.56 New HTML pages were created for the List of Private Members' Business. A New module named SC/ST Reservation and html pages thereunder were created.

5.57 Besides, issuses of "Sansadiya Manjusha", "Kenidriya Adhiniyam Saar" and "Sansadiya Manjusha" were uploaded on the Lok Sabha Hindi Website. In addition, database for Member's Homepage and Organisation Chart is updated regularly.

5.58 The Unit also extended support to other Branches of E&T Service during the year in disposing of urgent and time-bound items of work such as translation of OIH, English Questions, Committee Reports, Debates and Sansadiya Patrika etc. In addition, the Unit also lent support to Rajbhasha Prabhag in its day-to-day working viz., organisation of Pakhwara, publication of in-house magazine named "Sansadiya Manjusha".

Other Translation Work: OIH - 870 English Questions - 462 (21 Man days in EQ Branch @22 question per day) Sansadiya Patrika, Committee Reports etc. - 75

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As on 31.12.2013

EDITORIAL AND TRANSLATION SERVICE

Personnel strength of the various Branches of E&T Service

Directors - 3 Additional Directors - 7

Sl. Name of the Branch JD Edit AE Transla P.A/Sr. Attend Total No. ors tors/Hin /Jr. ant di Clerk assitt. Editorial and P P P P P P P Debates Wing 1. Editorial 1 2 4 - 2 1 10 2. Synopsis 1 2 6 - 4 1 14 3. Debates (Hindi) 1 3 4 4 - 1 13 4. Debates (English) 1 3 4 4 2 1 15 5. Translation (Index) 1 3 1 1 2 1 9 Committee Wing 6. Trans. (Committee-I) 1 1 4 5 2 1 14 7. Trans. (Committee-II) 1 2 2 5 2 1 13 8. Trans. (Committee-III) 1 2 2 6 2 1 14 9. Trans. (Committee-IV) 1 1 3 5 2 1 13 10. Trans. (Committee-V) 1 3 2 5 2 1 14 Questions & Parl. Papers Wing 11. Translation (OIH-Q) 1 2 2 7 - 1 13 12. Translation (EQ) 1 3 7 11 1 1 24 13. Translation (PP) 1 4 4 6 3 1 19 14. Translation 1 4 3 2 2 1 13 (Publication) 15. Rajbhasha Prabhag 1 1 3 3 1 1 10 Hindi Information Unit Total 15 36 51 64 27 15 208

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PART-VI

PRINTING AND PUBLICATIONS SERVICE

1. PRINTING SECTION

(1) FUNCTIONS

6.1 The entire printing work of the Secretariat (excluding jobs of minor nature done at the Rotaprint Section) is received and got printed by the Printing Section through the Govt. of India Press, Minto Road, New Delhi and a number of empanelled private printers located in Delhi/New Delhi.

(2) WORK DONE DURING THE YEAR 2013

6.2 The break-up of the work done in the Section during the year was as under:-

3,327 jobs comprising of 2,08,260 pages of manuscript were received from different Branches and 3,33,963 (Approx.) proof and revised proof pages were scrutinised and print orders were placed for printing. ______Name of Jobs Mss. Pages Proof//Printed pages (Approx.) ______Debates 1,09,073 1,67,370 Financial and other Committees Reports 11,601 24,644 Standing Committees (DRSCs) Reports 24,609 63,879 Periodicals and other Misc. Publications 8,256 28,953 Sessional Papers 52,577 43,592 Bills (Govt./Private) 2,144 5,525 ______Grand Total : 2,08,260 3,33,963 ______PAYMENT OF BILLS

6.3 During the period under review, Govt. of India Press and Private Presses raised Bills which were processed and sent to B&P and Conference/IPU/CPA Branch amounting to Rs. 11,49,69,619 for payment w.e.f. 1.1.2013 to 31.12.2013 as per details given below : ------Sl. Bills processed to Amount No. (Rs.) ______1. Bills & Payment Branch 11,48,24,622 2. Conference/IPU/CPA Branch 1,44,99 ______Grand Total : 11,49,69,619 ______

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6.4 Apart from printing of Debates, Reports and Parliamentary Papers, 19 important jobs on the various subjects were also printed.

The quantum of typing work done on the computer during the year – 7,200 pages (approx.).

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2. ROTAPRINT SECTION

(1) FUNCTIONS

6.5 This Section being the segment of Printing and Publications Service is entrusted with the responsibility of printing of urgent and important in-house jobs of the Secretariat. The jobs are sent directly by different Branches/Officers of the Secretariat. This Section is further divided into four units for efficiency and ease of work. These are:–

(i) Offset/Risograph Unit; (ii) Letterpress Unit; (iii) DTP Unit; and (iv) Rotaprint/Bindery Store.

6.6 The jobs executed in this Section during the year include – D.O. stationery – General as well as personalized of MPs and Chairmen of Parliamentary Committees; Letterheads and envelopes of Offices of HS, HDS, LOP and SG; All types of Forms/Registers for Branches; Jobs of Conference Branch like – Programme Booklets, Speeches, Notes on Points of Agenda, Name Cubes, Luggage Tags, Annual Reports & List of Members of IPG & IPU, Background Notes, Invitation Cards, Table/Menu Cards; Parliamentary Library Bulletin, Corrigenda to the Lists of Questions (both Oral and Written Answers); Question Papers and Answers Sheets for Joint Recruitment Cell; Scribbling Pads, Scripts (in English and Hindi) for various Training & Orientation Programmes organized by BPST, Attendance Registers of MPs; Notice Forms for Members of Parliament; File Covers; D.O. Letter of SG from LARRDIS; Certificates for BPST; Children‘s Corner and Welfare Branch; Brochures for Standing Committees and P.O.‘s Conference; Summons for convening of Lok Sabha Sessions; Booklet on Council of Ministers in Hindi & English; LSEA function coupons and other miscellaneous publications of the Secretariat brought out from time to time.

6.7 This Section successfully completed printing of Summons for convening of Lok Sabha Sessions which were diverted from Govt. of India Press to Rotaprint Section. Now all other jobs relating to commencement of Sessions i.e. (i) Sessional Bulletin, (ii) Chart showing dates of ballots of questions, (iii) Provisional Calendar of dates of sittings showing grouping of ministries, and (iv) Bulletin Part-II during inter-session period in English and Hindi versions are also being printed in the Section itself in a given time schedule. It has also been decided that the publication 'Index to Lok Sabha Debates' (both English and Hindi versions) which is presently being printed through Government of India Press, henceforth will be printed in this very Section. 261

6.8 Some other jobs executed during the period are 5th and 10th Reports of Standing Committee on Defence, Tour Programmes of various committees, 58th Report of CPA Conference, 127th Report of IPU, Internal Telephone Directory-2013, etc.

6.9 Liaison was maintained among branches of the Secretariat mainly offices of HS, HDS, LOP, Conference, General Works Branch, General Stores Branch, General Procurement Branch, Publication Counter, etc. besides the liaison with outside agencies viz. Material Suppliers, Companies regarding proper maintenance of the machines installed in the Section and allied agencies for day-to-day maintenance and repair of civil and electrical works.

6.10 The RP/Bindery Store is responsible for the safe custody and proper maintenance of the items of store. This unit also maintained the stocks of papers, chemicals, plates, inks, binding materials and other consumable articles, indented stocks from General Stores Branch/General Procurement Branch, maintained stock of machines and machine accessories; issued various items and indent orders and made entries in the stock registers; and maintained records of condemned articles.

6.11 The details of work done by the Rota Print Section during the year 2013, its comparison with the year 2012, staff strength as on 31.12.2013 and channel of submission of files is shown at Annexures I-IV.

(2) WORK DONE DURING THE YEAR 2013 6.12 The break-up of the work done in the Section during the year was as under:-

Sl. No. Job details Grand Total

1. PriTotal printing Jobs undertaken :

(i) Offset / Risograph 1,147 Unit

(ii) Letter Press Unit 1,082 2,229 Total = 2. Number of pages composed 19,484 3. (i) Impressions printed on the machines :

(ii) (i) Offset / Risograph Unit 44,99,277

(ii) Letter Press Unit 11,71,105 262

Total = 56,70,382 4. (i) Rotaprint/Bindery Store Indents Issued :

(ii) (i) Indents sent to General 105 Stores Branch 1426 (iii) (ii) Items issued 5. (iv) Proof Reading Unit : (v) Total numbers of Proofs/ (vi) Revised Proofs checked 24,300

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3. PROOF READING SECTION

(1) FUNCTIONS

6.13 Proof Reading Section deals with the proof reading and scrutiny of proofs and printed copies of all parliamentary publications brought out by the Secretariat i.e. books and other ad-hoc Publications, Sessional papers, Government/Private Members‘ Bills, Reports of Departmentally Related Standing Committees, Financial Committees and other Committees, Profiles of distinguished/eminent Parliamentarians, Periodicals, Programme booklets, Speeches, other work relating to Conferences and functions. All the proofs of the jobs received from Printing Section and Rota Print Section are meticulously checked by the sets of Printing Assistants/Proof Readers/Junior Proof Readers. After the proofs are checked the same are scrutinised by Senior Printing Assistants. All Important jobs/Reports are also scrutinized by Manager of Printing/Assistant Director (PP) to ensure mistake-free printing and uniformity in style before returning to Printing Section and Rota Print Section. Due priority is given to urgent Sessional and Parliamentary jobs as well as other ad hoc jobs.

(2) WORK DONE DURING THE YEAR 2013

6.14 The break-up of the work done in the Section during the year was as under:-

Sl. Name of the Job Proof pages Printed pages No. 1. Sessional papers (List of 11,854 23,184 Questions/List of Business, Bulletins, Govt./Pvt. Members‘ Bills, Synopsis and Summons etc.) 2. Important Ad hoc & Misc. Publications 13,364 — 3. Reports of various Committees 56,185 — including Standing Committees and Financial Committees 4. Periodicals and Profiles 3,753 — 5. Work received from Rota Print Section 4,545 — (Programme of incoming and outgoing (a) Parliamentary Delegations and Speeches etc.) (b) Work executed by deputing staff at 14,939 — Rota Print Section

Total 1,04,640 23,184 GRAND TOTAL 1,27,824 (Proof+Printed Pages)

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4. BINDERY SECTION

(1) FUNCTIONS

6.15 Bindery Section is one of the technical Sections of the Printing & Publications Service. The Section is managed by skilled manpower to cater to the various types of requirements of all binding work of the Branches.

(2) WORK DONE DURING THE YEAR 2013

6.16 The break-up of the work done in the Section during the year was as under:-

Sl. Job element Nos. No. 1. Binding of Library Books 2137 2. Binding of Branch Materials 1725 3. Binding of Registers 1470 4. Folders, Full cloth File Covers, Luggage Tages 11878 5. Gift Packing 4353 6. Album Labels 18 7. Ad-hoc Publications (Programme Booklets, Briefs, 47573 Synopsis, Scripts, Information Bulletin, etc.) 8. Corrigenda Pasting 1500 9. Forms (making pads/numbering etc.) 863312 10. Creasing/Pasting of Cello Tapes on File Covers 87225 11. Making of Pads (Sales Branch) 11850 12. Envelopes (Sale) Pkt, of 25) 7876 13. Post Cards (Sale) –do- 515 14. Inland Letters (Sale) –do- 60 15. Inland Letters/Envelopes (Official) 1100 16. Pads (Official) 878 17. Ink Lettering on Bound Books 3732 18. Gold Lettering on Bound Books, Registers, Folders, etc. 2511 Total 10,49,713

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PERSONNEL STRENGTH OF PRINTING AND PUBLICATIONS SERVICE

The personnel strength of the various Sections of Printing and Publications Service

Director – 1, Addl. Director - 1, JD – 3, AD - 3 & Manager/Production Officer -6

Sl. Name of Sr. Printing Sr./Jr. Proof DTP Binder/ Attd./ Total No. the Asstt./Asstt. Clerk Reader/Jr Operator/ Sr. Wareh Section /Sr. . Proof Lithograp Binder ouse Production Reader hic. man Asstt. Asstt. Operator.

P P P P P P P 1. Printing 2 1 4 - - 2 9 section

2. Rotaprint 7 2 3 1 - 2 15 Section

3. Proof 17 - 23 - - 2 42 Reading Section

4. Bindery 12 - - - 4 8 24 Section

Total 38 3 30 1 4 14 90

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PART-VII

LOK SABHA TELEVISION UNIT

(1) FUNCTIONS

7.1 LSTV Channel a 24- hour dedicated Channel of Lok Sabha Secretariat has been functional round the clock since 24th July, 2006.

7.2 The Channel primarily telecasts the proceedings of the Lok Sabha and other significant events in Parliament including the Address of the President to both the Houses of Parliament sitting together at the commencement of the first Session of each year. Important Parliamentary functions / events including Conferences, Seminars, Forum meetings, etc. are also covered by the Lok Sabha TV Channel. Apart from this, the Channel also features various informative, interactive and substantial value-added programmes of general interest on issues relating to democracy and governance, social, economic and constitutional issues and citizens‘ concerns not seen on any Parliamentary channel in the world.

7.3 LSTV Channel Unit has been designated as Nodal Branch for setting up and providing all sorts of support for running the channel. The Unit has been performing a varied nature of work to run the channel successfully.

(2) WORK DONE DURING THE YEAR 2013 7.4 The break-up of the work done in the Unit during the year was as under:-

(i) Processed various requests of LSTV Channel for procurement of equipment and meetings with Broadcast Engineering Consultants India Limited (BECIL) and other concerned in the matter.

(ii) Processed the matter for renewal of agreement for comprehensive AMC of Automation equipment of LSTV Channel.

(iii) Processed the matter for renewal of agreement for comprehensive AMC of Teleport of LSTV Channel.

(iv) Processed the cases relating to repairing of defective equipment in the Channel.

(v) Preparation of LSTV Budget: RE – 2013-14 and BE – 2014-15.

(vi) Processed the renewal of agreements with the National Film Development Corporation (NFDC) and M/s Qualitent Research Group (QRG) for the services being rendered by these organizations to the Channel & also settled bills/ accounts towards their services.

(vii) Processed the matters re: telecast of PSBT films on LSTV Channel and settlement of their bills.

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(viii) Continued with the arrangements with Vigyan Prasar for telecast of scientific programmes on LSTV Channel.

(ix) Processed the payment of Honorarium to guest participants in the Channel. (x) Processed the matter relating to extension of term of engagement of guest anchors of LSTV Channel and processing of payment thereof.

(xi) Processed the remittance of service tax and Educational Cess component of the Revenue receipts received by LSTV Channel as a part of their receipts.

(xii) Prepared Memoranda and Agenda for the meetings of Management Advisory Committee and Programme Committee and other Committees of LSTV Channel, prepared the draft minutes of the Committee meetings and took follow up action on their recommendations.

(xiii) Processed the renewal/extension of agreements with the distributors of LSTV Channel and processed monthly consolidated payment to the distributors in accordance with the recommendations of Marketing Division of LSTV Channel.

(xiv) Dealt with various requests of LSTV for providing transport facilities to the officials / Consultants / Guests of Lok Sabha Television Channel and processing of bills relating thereto.

(xv) Processed requests for payment of annual subscription for the year 2013 to the Commonwealth Broadcasting Association(CBA), UK in connection with Lok Sabha Television joining the CBA.

(xvi) Facilitated the live telecast of the Parliamentary functions held in the Central Hall, Parliament House including President‘s Address to the Joint Sitting of Parliament.

(xvii) Constitution of Technical Evaluation Committee to evaluate the Bids for designing sets for LSTV Channel.

(xviii) Processed the payment to DAVP for publicity of LSTV programmes on print media.

(xix) Obtained Administrative approval for tours performed by officials of LSTV Channel and processed requests for grant of TA/DA advance and contingency advance for such tours and forwarding of the bills for settlement to B&P Branch.

(xx) Processed the bills of M/s Ashok Travels and Tours for booking air tickets for the Consultants of LSTV Channel for their official tour in connection with the recording/coverage of various programmes for the Channel.

(xxi) Processed the proposal for expansion of LSTV Channel in South Indian Languages.

(xxii) Processed the proposal for Global Launch of LSTV Channel. (xxiii) Processed bills received from Northern Railway Catering for serving of refreshments for meetings of LSTV Channel.

(xxiv) Processed bills from Central News Agency for supply of Newspapers and Magazines to LSTV Channel. 268

(xxv) Dealt with requests for grant of advances from Imprest money fund and settlement of related bills.

(xxvi) Dealt with requests for hiring of Light, Lightmen and other technical equipment for various programmes of LSTV Channel and made arrangements for hiring of camera equipments on the basis of requests received from LSTV Channel. Examined and processed bills relating to hiring of light and other technical equipment.

(xxvii) Issue and return of mobile phones to Consultants/ officials of LSTV Channel and processed the verified bills to AN-II Branch for settlement.

(xxviii) Processed the requests received from Information Cell under Right to Information Act, 2005.

(xxix) Arranged stationery items from General Store Branch and distributed/ issued to the staff of LSTV Channel, Arranged/ procured make up items for the makeup Room of LSTV Channel on monthly basis.

(xxx) Processed the costume bills of LSTV Anchors / Anchor – Journalists. (xxxi) Coordination with Doordarshan, Films Division, NFDC, PSBT, BECIL and other agencies as per the requirements of the Channel.

(xxxii) Attended to other miscellaneous items of work marked to the Branch from time to time and dealt with various Branches of the Secretariat for day-to-day requirements of LSTV Channel.

7.5 In addition to the LSTV Channel Unit, a separate Administrative Wing is located at 21-23, Mahadev Road to facilitate the work relating to LSTV Channel. The major items of work dealt with by the Administrative Wing during the year 2013 have been summarized below:

(i) Work relating to engagement/extension of term of Consultants in LSTV, extension of term of Consultants, Termination of engagement of Consultants and Annual Appraisal of their performance.

(ii) Maintenance of personal files of the Consultants, their leave accounts, fees and work relating thereto.

(iii) Work relating to payment of guest participants in LSTV Channel programmes. The work involved preparation of list of guests participants in various LSTV Channel programmes and issue of the cheques to the participants as received from B&P Branch.

(iv) Work relating to preparation of Press I-Cards/ Visiting Cards of Consultants. (v) Forwarding the cases for issue of entry passes /‘P‘ Labels/ RF Tag of Consultants of LSTV Channel to CPI Cell.

(vi) Forwarded the bills received from various agencies viz, Qualitent Research Group, DAVP, Design & Details, TAM, etc.

(vii) Processed bills from Northern Railway Catering for serving of refreshment in meetings of LSTV Channel.

(viii) Work relating to RTI queries received from individuals / agencies. 269

(ix) Work relating to issue of weekly advertisements of LSTV programmes through DAVP.

(x) Catered to the requirement of furniture, telephone instrument, computer, messengers, etc. of LSTV Channel.

7.6 Attended to the requests from Doordarshan and other agencies for copies of programmes. i) Coverage of programmes on LSTV. ii) Disciplinary matters relating to Consultants. iii) Budget session quarantine arrangements. iv) Viewers‘ suggestions on LSTV programmes. v) Mediclaim policy related matters of LSTV Consultants. vi) Coordination with various Branches relating to maintenance work in LSTV premises.

vii) Catered to the day to day requirements of the Channel / Consultants.

Personnel strength of the LSTV Channel Unit as on 31.12.2013

Sl. No. Name of Posts Actual strength 1. Deputy Director 2 2. Research/Reference Officer 1 3. Senior Executive Assistant 3 4 Executive Assistant 1 5. Sr. PA/PA Stenographer 4 6. Jr. /Sr. Clerk 2 7. Chamber Attendant/attendant 11 Total 24

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PART-VIII

PARLIAMENT SECURITY SERVICE

NON-TECHNICAL WING

(1) Functions

8.1 The main function of Parliament Security Service is to ensure the security of Parliament Complex as well as the VVIPs/VIPs present inside the Complex. We identify the VVIPs, MPs, senior officers of the secretariat, to regulate smooth access control in the Parliament House Complex, meticulously facilitating movements of VVIPs & their carcades for smooth regulation of access control, checking of men & material brought into the complex with the help of & in coordination with other security agencies. Apart from it, we also sincerely cover so many national/international functions/seminars are organized in the Parliament House Complex, foreign parliamentary delegations visits, various meetings etc.

(2) WORK DONE DURING THE 2013 8.2 The break-up of the work done in the Service during the year was as under:-

(i) Various functions like the Joint Address by Hon‘ble President during Budget Session, Monsoon and Winter Sessions of 15th Lok Sabha were planned and carried out very effectively.

(ii) Contingency drill/Alarm Bell Rehearsals and thorough Anti Sabotage checks were carried out before every session in the Parliament House Complex in coordination with allied agencies.

(iii) Access and movement of Hon‘ble President, Hon‘ble Vice-President, Hon‘ble Prime Minister, Hon‘ble Ministers & MPs were regulated in a professional manner.

(iv) 9 times elaborate security arrangements were made for the important functions

(v) As Parliament Estate is trying to attain a status of heritage sight, Parliament Security Service is taking a keen interest and keeping a watch unauthorized construction/alteration is done in the Building without the permission of the Heritage Committee.

(vi) 3770 officers of various Ministries and Governrnent Departments visited the official Gallery of Lok Sabha during the year 2013 for offical purposes during Session period and their entries were well regulated smoothly by the Parliament Security Service. 271

(vii) 35097 persons witnessed the proceedings of Lok Sabha during the year and their admission to various galleries was properly regulated and a strict vigil maintained.

(viii) 40362 visitors were shown round the Parliament House during inter-Session period on the recommendation of Hon‘ble Ministers/MPs, Senior officers of the Sectt. And Education/Government Institutions while 35322 visited the Museum at parliament Library Building and facilitated properly.

(ix) A total number of 89834 casual Entry Permits were issued through Reception Office, PH; 44701 casual Entry Permits were issued through Reception Office, PHA and 22895 visitors were issued Casual Entry permits through Reception Office, PLB, 17 manual Casual entry permits were issued through TKR-II. PHA during the year 2013 and 2913 Casual entry permits were issued to Invitees/guests of LSTV for PLB.

(x) 8817 Yellow Casual entry passes meant for contractors/casual labourers and 3194 pink Casual entry pass meant for allied security agencies were issued through the D&T Wing, PH. 20948 casual/monthly entry permits were issued through PSS office, PHA.

(xi) 1688 Seminars/conferences/functions calls on were held and attended by the Vice-President/Prime Mnister /Hon‘ble Speaker/VIP for which proper security arrangement were made.

(xii) Additional security arrangement were made during 799 occasions attended by the President/Vice-President/Prime Minister /Hon‘ble Speaker/VIP Foreign Delegates.

(xiii) 564 staff members from PSS Lok Sabha & Rajya Sabha, Technical Wing, Delhi Police, CRPF and H.K. Wing were imparted training time to time in 64 Tranining/Courses at various premier security institutes in the country and abroad within the year.

(xiv) The Centralized pass issue cell issues casual entry passes sessional passes; gallery passes; media passes; radio frequency; tags; identity cards; bar code passes; parking labels etc. to Hon‘ble MPs, Staff, Media, allied Agencies and visitors during Session/Inter-session periods throughout the year on permanent, sessional and daily basis as the case may be.

(xv) Sanitation work was undertaken and supervised by House Keeping Wing to keep the allotted sectors of Parliament House Estate neat and clean.

(xvi) Security arrangements were meticulously planned, keeping in view the security threats from various insurgent and militant outfits and smooth & secure functioning was ensured in Parliament House Estate.

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COMMUNICATION UNIT (PHA)

(1) FUNCTIONS

8.3 Communication Unit started functioning from 01-09-1993 with the ultimate aim of providing uninterrupted and smooth communication facilities to the erstwhile Watch & Ward Service now Parliament Security Service as well as co-ordination with various in house and outside security agencies viz. Delhi Police, CRPF, NSG and SPG. Communication Unit is a backbone of Parliament Security Service and vital interface between security personnel and supervisory officers. It is looking after the movements of VVIPs/VIPs like Honorable President, Prime Minister, Vice President, Speaker Lok Sabha, Deputy Chairman(Rajya Sabha), Deputy Speaker(Lok Sabha) and other dignitaries. Communication Unit maintains communication network and net discipline on round the clock basis throughout the year. This unit looks after operations, maintenance and supervision of communication equipments.

8.4 It is worthy to mention that Parliament Security Service is using latest modern state of art Digital TETRA Trunking Communication System with various application facilities. All the Officers and Staff of communication unit are performing exemplary duties to the best of their capabilities.

8.5 This unit is facing acute shortage of staff and additional staff is urgently required for the smooth functioning of communication unit. Presently one Security Assistant Grade-II (Ex- service man with technical background) and one Security Assistant Grade-II from Parliament Security service and two staff each from CRPF(operator) and Delhi Police(General Duty) are being deployed in control room for assistance.

(2) WORK DONE THE YEAR 2013

8.6 The break-up of the work done in the Unit during the year was as under:-

(i) Operation of modern TETRA communication system with complete distribution of hand-held wireless set to security agencies.

(ii) Various application/facilities/services viz. SMS, GPS location along with data- services are being provided to the TETRA users.

(iii) Due to heritage characters of PH Complex, the space for installation of 50 meter mono-pole tower has been provided at 36 GRG Road. Mono-pole tower has been erected and installation work of antennas, equipments has been accomplished and the site is now fully operational.

(iv) SMSs regarding VVIPs programs and Dharnas are being sent daily at about 0630 hrs and whenever required over Mobile Phones of selected officers and staff.

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(v) SMSs regarding VVIPs programs and Dharnas are being sent twice, daily at about 0900 hrs and 1000hrs and whenever required over TETRA wireless radios.

(vi Integration of TETRA communication system with new CCTV system has been accomplished.

(vii) Contingency drill/rehearsals were carried out before commencement of each session of the Parliament in co-ordination with various allied agencies.

(viii) Movements of Hon‘ble President, Hon.Vice-President, Hon‘ble.Prime Minister, Hon‘ble Speaker, Hon‘ble Dy.Speaker and Hon‘ble Dy.Chairman along with other foreign dignitaries/delegations were regulated to PH in professional and most effective manner.

CCTV WING

(1) FUNCTIONS

8.7 Maintains constant vigil on strategic points such as Iron gates, Building gates, Parking Areas, reception, VIP routes, VIP alighting points and PM‘s Zone etc.

8.8 Provides ample evidence (recording) for trespass, unauthorized access or any other incident of sensitive nature and bring it to notice of concerned authorities.

8.9 Maintains constant watch and recording of any activity in the public galleries, lobbies, chamber etc and bring it to the notice of concerned authorities

8.10 In the event of any emergent situation arising in the premises of PH, PHA and PLB, CCTV Control Room ensures very prompt and accurate recording of the Incident and also renders assistance to the supervisory security officer and the Functional staff in effectively controlling the situation. The emergency may arise Owing to a bomb threat call, detection of any suspected object/IED, any Explosion in the premises of PH Estate, or forcible entry of any un-authorized vehicle. (2) Work done during the year 2013

8.11 The break-up of the work done in the Wing during the year was as under:

Up-gradation of the CCTV system project was started in the year 2009 .The system was installed by M/s BEL did not meet the end objectives of the project. M/s BEL informed MHA that they are reluctant to make any more efforts in improving the system. As decided by JPC / MHA two committees, consisting of experts from various agencies were constituted: i) High Level Management Committee (HLMC) :- For all strategic and management decisions with regard to the further decisions, monitoring, implementation of the project, which should be implemented in a Mission Mode Project (MMP) now onwards. ii) Technical Expert Committee (TEC):- With a view to create in-house capacity and technical expertise TEC on surveillance and security technologies was formed consisting of experts from various agencies like MHA (including) IB, CISF etc), PSS, DIT, NIC, Delhi Police 274

etc. For the application software component , consisting mainly of content analytics and related components, the detailed System Requirements Specifications (SRS) and Request For Proposals (RFP) shall be prepared by the Technical Expert Committee (TEC). TEC shall also closely supervise the tender process, evaluation of the work and thereafter, the implementation strictly as per the RPF.

A Core team was formed out of Technical Expert Committee to meet day-to-day basis so as to identify the scope of project in 1st HLMC meet. A Scope Team was also formed, in 1st HLMC meet for formulating a proper scope of the present CCTV project so that there is no gap between expectation and delivery, taking care of need for any future requirement.

After few meetings, a detailed System Requirement Specifications (SRS) and Request for Proposals (RFP) was prepared by expert committee, for application of software component, consisting mainly of content analytics and related components, which was later-on approved by HLMC.

An Internal Committee comprising of Senior Officers of Lok Sabha and Rajya Sabha security was constituted on the approval of competent authority, which is looking to recommend various requirements of cameras / workstations etc with regard to Up-gradation of CCTV project in PHC.

CENTRAL COMMAND STATION

Introduction

8.12 The branch initially named as ― Command and Control Station‖, started its functioning w.e.f. 9th April 2003, to look after installation, operation and regular maintenance of security gadgets/equipments under the Integrated Security System of the Parliament House Complex.

8.13 The Central Command Station (CCS) was formally created vide Office Order Part-I No. 1162 dated 08/01/2007. Apart from the works mentioned above, CCS also formulates and examines new proposals related to Parliament Security. The CCS is working as a nodal agency between the operational and technical staff of Parliament Security Service (PSS) and service agencies for ensuring smooth working of all gadgets of the Integrated Security System. The work of CCS is broadly divided into two categories: -{i} Establishment work and {ii} Operational/Maintenance work

Establishment Work

i Examining all Call Response Sheets (CRS) of complaints relating to the Integrated Security System and generating weekly maintenance reports for information of the competent authority.

ii Approvals of weekly maintenance report have been sought from the competent authority for all 52 weeks of 2013

iii Bills relating to AMC charges, shifting/Installation of equipment and procurement of consumable relating to Integrated Security System are 275

examined and put up for approval for payment to ECIL. A total of 12 Bills have been approved & payment released to the service provider during the year.

iv Examination of new proposals relating shifting/installation of security equipment and procurement of equipments. Placing order with firm after approval of due procedure.

v Preparing Budget estimates for Parliament Security Service. Submission of consolidated Revised Estimate for 2013-2014 and Budget Estimate 2014-15.

vi Procurement & issue of Print Cartridges for Printer under Integrated Security System used by CPIC and other offices of PSS.

vii Procurement of RF Tags &RF Tag Labels.

viii Issue of RF Tags to CPIC and maintenance of stock register.

ix Issue of passes to staff of service provider namely ECIL & its sub contractors.

x Issue of Gate passes for equipments entry/exit into Parliament House Complex in connection with Integrated Security System maintenance.

xi Issue of Bulletin in Part-II before commencement of each parliament Session in respect of precautions pertaining to operation of security equipments in PH Complex.

xii Issue of circulars regarding safety precautions while negotiating security gadget in PH Complex.

xiii Maintenance of store, updating of stock Register. Preparation of list of equipments deployed in PH Complex.

xiv Execution of Proposals for shifting /installation of security gadgets at TKR-I & TKR-II and Power Fence etc. inside PH Complex.

xv Implementation of terms and conditions of AMC relating of Integrated Security System:-

i Total 801 complaints registered during the year 2013. ii Number of cases where downtime violated 17. iii Amounts recovered as penalty Rs. 95000/-.

Operational/Maintenance work.

 Checking of operational efficiency of Technical Gadgets.  Supervises the Preventive Maintenance & Day-to-Day Maintenance of all security gadgets under Integrated Security System through service provider M/s. ECIL.  Installation, shifting of security equipments, power fence etc.  Daily/weekly reports in respect of working of all security gadgets system installed in the Parliament House Complex are prepared. 276

 Prompt attention to all phone calls to register complaints and monitoring till the same are rectified. An action taken report on complaints is submitted to competent authority on daily basis on all working days.  Skeleton staff is deployed on Saturday/Sunday/ Holidays to look after maintenance related work.  Installation of Image Capturing System at Public Gallery of Lok Sabha and Rajya Sabha to store the Images of visitors on single group pass issued by CPIC.

Major Change in Procedure:-

Maintenance of NBC Ventilation System has been withdrawn consequent upon its removal from the structure on which it was installed to provide protection to 20 person in the safe house Room no. 47 (CCTV room).

ANTI SABOTAGE WING (TECHNICAL UNIT)

8.14 Anti Sabotage/Anti Explosive Checks of Parliament House Estate is carried-out daily by the experienced and trained personnel of this branch during Parliament Session and Inter Session period with the help of sophisticated electronic search equipments and sniffer dogs. All materials that enter Parliament House Complex through two designated entry points IG-8 PH and TKR-I, are subjected to A.S. Checks round the clock (24x7) by the technical teams of AS Wing.

8.15 During Inter-session, A.S. Checks of Central Hall, HS Chamber, Dy. Speaker‘s Chamber, Hon‘ble Chairman‘s Chamber, Dy. Chairman‘s Chamber, Rooms of LOP (RS & LS), Committee rooms of PH, Reception and VVIP route etc. within the PH complex are carried out on daily basis. During Parliament Session, in addition to the routine search, A.S. Checks of Lok-Sabha chamber, Rajya Sabha chamber and Safe House i.e Balayogi Auditorium are also carried-out well before commencement of proceedings of LS and RS. Three A.S. teams are constituted for the purpose. The A.S. teams are assisted by outer agencies viz IB/NSG/DP/CRPF/BSF during anti-sabotage checks of PH complex.

8.16 A.S. Checks of Vehicles at designated parking lots are also carried out on daily basis. A.S. Checks of un-attended and suspicious objects are carried whenever such incidents occur and a report is submitted to higher authorities. All the three A.S. teams remain on hot stand-by up to 1400 hrs and one A.S. team remains on hot stand-by till the adjournment of both the Houses of Parliament. One AS team is also detailed on daily basis in the Night shift from 2000 hrs to 0800 hrs for AS Check of materials/vehicles entering the PH complex.

8.17 During VVIP programs/meetings in PH/PLB/PHA, advance and final A.S. Checks are carried out by A.S. Teams as per norms. Advance A.S. Checks of the entire Parliament House is also carried out before the commencement of every Parliament session.

8.18 For carrying out A.S. Checks, Nine LSS Dogs and Four BSF Dogs are utilized during the Inter-session period. During the Parliament Session, two additional Dogs of BSF are also requisitioned and detailed for AS Checks to adequately strengthen the Dog squad. The BSF dog squad is ferried from BSF Tigri campus to Parliament house complex and back on daily basis. Ferry vehicle bills of BSF dog squad and bills pertaining to the annual cost of feeding, 277

medicines of BSF dogs and salary of handlers detailed for Parliament duty are settled and maintained by this branch.

8.19 A Dog Kennel is also maintained for LSS Dog Squad at 23, Mahadev Road. The bills pertaining to feeding of dogs, medicines, treatment of dogs at Delhi as well as outside Delhi as and when required procurement of pups, training of dogs and handlers are processed and presented to concerned branch for settlement.

8.20 This branch maintains the process of awarding of AMC for XBIS, Explosive Detectors, Liquid Explosive Detector, NLJDs, Cell Phone Jammers, TSCM, Hand Held Spectrum Analyzer and other technical equipments. AMC bill and the bills related to procurement of consumables for search lights, telescopic extension mirrors, HHMDs as well as of other technical equipments which are not covered under AMC are also processed by this AS Wing.

8.21 Imparted operational training on XBIS, DFMD and Hand Held Metal Detectors to Delhi Police staff deployed in PH complex for frisking and scanning of baggage. Technical staff of this branch carries out the maintenance/repair of DFMD, HHMD, Search Lights, Extension Mirrors and Search Cams. This Wing also keeps track of the latest technology equipments used in the field for induction in future.

8.22 AS Wing monitor the working of Cell Phone De-activators installed in both the Houses of Parliament, Committee Rooms (PH/PHA) and Auditoria (PHA/PLB). The technical staff operates and monitors the working of these equipments regularly during Session and VVIP meetings. Cell Phone De-activators are also installed during special functions in outer areas/courtyards of Parliament complex whenever such functions are held. Officers/staff were sent to different institutes for training viz fire fighting, CBRN emergency, Handling of VVIP security equipments (IB), NSG (Seminar) etc. to keep themselves abreast of latest technology and incidents/lapses related to VVIPs‘ security.

WORK DONE DURING THE YEAR 2013

8.23 The break-up of the work done in the Unit during the year was as under:-

1. Procurement of 50 nos. of Hand Held Metal Detectors Model: Gold-1.

2. Awarded AMC of Explosive Detectors Model: MO-8, Liquid explosive detector, Hand Held Spectrum Analyzer, NLJDs, RTVS and XBISs

3. Maintenance and serviceability of Anti sabotage equipments DFMD, HHMD, Search Cams and Search lights which are not under AMC.

4. Procurement process of 6 nos. of XBISs and 30 nos. of DFMDs has been initiated after due approval of the competent authority. Tender for XBISs has been published in News Papers and uploaded on LSS website tender will be opened on 06/02/2014. Formulations of Terms & Conditions and Specifications in respect of DFMDs is in progress.

5. Renovation of the material hut at IG-8 has been completed.

6. Material gate at TKR-1 made operational for AS Check of materials entering PHA/PLB.

278

CENTRAL COMMAND STATION (TECHNICAL)

WORK DONE DURING THE YEAR 2013

8.24 The break-up of the work done in the Unit during the year was as under:-

(i) Central command Station . CCS(T) is looking after all the software related technical aspects of the Access Control System in the Parliament House Complex. These include Designing, Modification and Printing of passes, Generation of Reports, Maintenance of Network and hardware related problem of PC and server. Also all the software related complaints of RF Readers, Flap Barriers and TFT Displays at various entry points of Iron Gates and Building Gates are looked after by the technical staff posted with AD(S)- Tech, CCS. In addition to IPIS Software of Access Control System, problems being faced at user level are also being looked after for its corrections, modification and restoration with ECIL.

(ii) General duties of morning staff include checking the functioning of various security gadgets like Boom-Barrier, Flap-Barrier, TFT, RF Readers and Bar- Code Readers installed at different locations of the Parliament House Complex. The functioning of the above security gadgets are also to be checked with various types of RF Tags and different categories of Bar-Code Passes. General duties of other staff includes:

 Incident reports to be entered in the database as and when received for the incidents happening in the precincts of the Parliament House Complex.

 Weekly report to be generated every Monday morning for the persons/vehicles entered in Parliament House Complex with invalid RF Tags.

 Weekly Log report to be collected every Monday from ECIL for the first and last person/vehicle entered through various access points of the Parliament House Complex and analysed by CCS(T) staff.

 During session weekly report to be generated every Monday morning for analysis of Bar- Code passes scanned through Bar-Code Readers installed at various locations of Parliament House Complex.

 Antivirus report to be collected every fortnightly from ECIL and analysed by CCS(T) Staff.

 Issue of new RF Tags to CPIC after proper programming and pasting of labels as and when required.

* Maintain History-Sheets for Computers, Printers, Cameras, Bar-Code Readers, RF Readers, Boom-Barriers, Flap-Barriers, TFT‘s.

 To monitor ECIL in taking of regular backups (grandfather-father-son scheme) of the Parliament house security database.

 Designing and Modification of various categories of passes issued from various Receptions and CPIC in Parliament house Complex as and when required. 279

 Changing of Access permission of RF tags/Bar-Code Passes as and when required.

 Maintenance of Master Table as and when required.

 Creation of user account and to give/delete required permission given to a particular user as and when required.

 Giving training to users regarding operation of new software as and when required.

 To generate Query and Reports as and when required.

WORK DONE DURING THE YEAR 2013.

(i) Programming of RF Tags.

(ii) Supervision of the maintenance of the software related problems.

(iii) Designing, Modification and Printing of passes.

(iv) Generation of Reports.

(v) Supervision of maintenance of Network and hardware related problem of PC and server.

(vi) Software related complaints of RF Readers, Flap Barriers and TFT Displays at various entry points of Iron Gates and Building Gates.

(vii) Problems being faced at user level in the IPIS Software of Access Control System were looked after for its corrections, modification and restoration with ECIL.

(viii) Procurement of 1850 RF Tag labels.

(ix) (Installation of Photo capturing System in Lok Sabha & Rajya Sabha Checking Point in Public Gallery (to take the photo of the visitors visited Public Gallery).

(x) Extension of RF Tags validity for further 5 years issued to Officers and Staff of LS/RS.

(xi) Provided reply of various RTI applications.

(xii) Installation of gadgets in progress at newly constructed Porta cabin near TKR-1 location.

(xiii) Study for Upgradation of IPIS System is going on and its implementation would be done shortly.

280

TECHNICAL WING (LCS)

FUNCTIONS

8.25 The Technical Wing (LCS) looks after the operation and maintenance of all the security gadgets such as Boom Barrier, Active Bollards, Tyre Killer and Road Blockers installed at various iron Gates of the Parliament House Complex. These are controlled through authomated Programmable Logic Controllers (PLC) installed in the Local Control Stations (LCS) situated beside the entry points.

8.26 The Technical Staff deployed in these LCSs operate these gadgets round the clock at various locations to provide safe passage to VIP/VVIP movements in the Parliament House Complex and also for other vehicles throughout the year.

8.27 Daily/Periodical checking of the gadgets and the safety/crash loops are also being carried out by the technical staff to ensure normal operation.

8.28 The Under Vehicle Surveillance/Scanning System (UVSS) installed at Iron Gates 1 & 2 are also looked after by the Technical Wing but manned by Delhi Police staff under the supervision of technical personnel.

8.29 Security Power Fence installed along the outer periphery of the Parliament House, Library and the Annexe building is also taken care by this wing.

281

Personnel strength of the Non-technical Wing of PPS as on 31.12.2013

Sl. No. Posts Sanctioned Actual strength strength 1. Addl. Dir(S), 03 03 2. JD(S), 06 06 3. AD(S) 07 15*+ 4. SO 25 20* 5. SSA 52 49 6. SA-I 50 48+* 7. SA-II 98 68& 8. Sr. Security Guard 10# Nil 9. Security Guard 04^ Nil TOTAL 255 209

(*) Five officials (03ADs, 01 SO and 01 SA-I) are on deputation. (+) Time scale promotion (#) These posts merged with SA-II (^) Presently these post have not been merged with SA-II (&) 03 SAs temporarily attached with Technical Wing.

Personnel strength of the Technical Wing of PPS as on 31.12.2013

Sl Post(s) Sanctioned Actual strength No. strength 1. Additional Director (Technical) - - 2. Joint Director (Technical) - - 3. Assistant Director (Technical) - 6 4. Security Officer (Technical) - 4 5. Senior Security Assistant - 39 (Technical) 6. Security Assistant, Gr-I - 9 (Technical) 7. Security Assistant, Gr-II - 10 (Technical) 8. Security Assistant, Gr-II - 01 (Pharmacist) 9. Security Guard (Dog Handler) - 09 10. Jr. Clerk - 01 11. Attendants 05 Total - 84