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1 For official use only O&M No. 72 ANNUAL ADMINISTRATIVE REPORT 2014 LOK SABHA SECRETARIAT NEW DELHI September, 2015 2 P R E F A C E This Report deals with the various items of work executed by the Lok Sabha Secretariat during the Calendar year 2014. 2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the discharge of several duties as the Presiding Officer of the Lok Sabha. It includes rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their Parliamentary duties in general and providing secretarial assistance to the House and its various Standing and other Parliamentary Committees in particular. 3. The Lok Sabha Secretariat has been segmented into various Services and further into Branches/Sections for the efficient and smooth discharge of duties. The work done by each Branch/Section has been set out in the report Service-wise along with a Statement showing the personnel strength as on 31.12.2014. New Delhi; ANOOP MISHRA 15th September, 2015 Secretary- General 3 C O N T E N T S PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE Pages A HOUSE RELATED BRANCHES 1. Legislative Branch-I 9 2. Legislative Branch-II 13 (Including Committee on Private Members' Bills & Resolutions) 3. Parliamentary Notice Office 16 4. Members‘ Stenos Pool 18 5. Privileges & Ethics Branch 19 (Including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs) 6. Question Branch 23 7. Table Office 27 (Including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House) B COMMITTEE BRANCHES (a) Financial Committee Branches 1. Estimates Committee Branch 40 2. Public Accounts Committee Branch 41 3. Public Undertakings Committee Branch 42 4. Railway Convention Committee Branch 43 (b) Departmentally Related Standing Committee 44 Branches 1. Agriculture Committee Branch 46 2. Chemicals and Fertilizers Committee Branch 47 3. Coal and Steel Committee Branch 48 4. Defence Committee Branch 49 5. Energy Committee Branch 50 4 6. External Affairs Committee Branch 51 7. Finance Committee Branch 52 8. Food, Consumer affairs & Public Distribution 53 Committee Branch 9. Information Technology Committee Branch 54 10. Labour Committee Branch 55 11. Petroleum and Natural Gas Committee 56 Branch 12. Railways Committee Branch 57 13. Rural Development Committee Branch 58 14. Social Justice and Empowerment 59 Committee Branch 15. Urban Development Committee Branch 60 16. Water Resources Committee Branch 61 (c) Other Committee Branches (including Ad-hoc Committees) 1. Committee Branch-I 62 (Including Rules Committee and General Purposes Committee) 2. Committee Branch-II 65 (Committee on Papers Laid on the Table, Joint Committee on Offices of Profit, and Select/Joint Committee on Bills) 3. Committee on Government Assurances 69 4. Subordinate Legislation Committee Branch 70 5. Empowerment of Women Committee Branch 73 6. Joint Committee on Security in Parliament 74 House Complex 7. MPLADS Committee Branch 75 8. Petitions Committee Branch 76 9. Scheduled Castes and Tribes Committee 77 Branch 10. Committee on Welfare of Other Backwards 78 Classes (OBC) 5 11. Internal Complaints Committee 79 12. Reservation Cell for SC/ST Employees 80 C ADMINISTRATIVE BRANCHES 1. Administration Branch-I 81 2. Administration Branch-II 90 3. Organisation and Methods Section 94 D SERVICE BRANCHES 1. Bills & Payment Branch 97 2. Computer (HW & SW) Management Branch 100 3. Distribution Branch 111 4. General Procurement Branch 113 5. General Stores Branch 115 6. General Works Branch 117 7. Heritage Management Branch 120 8. Integrated Finance Unit (IFU) 122 9. Members‘ Salaries and Allowances Branch 130 (Including Joint Committee on Salaries and Allowances of Members of Parliament) 10. Members‘ Services Branch 133 (Including House Committee) 11. Sales and Records Branch 139 12. Welfare Branch 141 E OTHER BRANCHES 1. Cell on Parliamentary Forums 143 2. Conference Branch 145 3. Information Cell 153 4. Joint Recruitment Cell 154 5. Pay and Accounts Office (Members and 155 Gazetted Office, Non-Gazetted Employees & Audit and Cheques and Funds Branches) 6 6. Committee Coordination Branch 159 Personnel Strength 162 PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE A. RESEARCH AND INFORMATION 165 1. Research related Sections/Wings (a) Economic and Financial Affairs Wing (b) Educational and Scientific Affairs Wing (c) Journal of Parliamentary Information (JPI) Section (d) Legal and Constitutional Affairs Wing (e) Parliamentary Affairs Wing (f) Practice and procedure Unit (g) Political Affairs Wing (h) Social Affairs Wing (i) Who‘s Who Cell 2. Press and Public Relations Wing 168 3. Parliamentary Museum & Archives 172 4. Bureau of Parliamentary Studies & Training 176 B. LIBRARY, REFERENCE AND DOCUMENTATION 1. Acquisition Section 178 2. Administration and Preservation Section 181 3. Audio-Visual & Telecasting Unit 183 4. Documentation Section 186 5. Members‘ Reference Service 188 6. Gazettes and Debates Section 190 7. Microfilming Unit 191 8. Parliament Library (Circulation Counter) 192 9. Press Clippings Section 195 10. Processing Section 197 11. Publications Unit 199 12. Reprography Service 201 13. Children‘s Corner 202 7 14. Acts and Bills Section 203 15. Reclassification Unit 204 16. Digitilization Unit 205 17. Staff Library 206 Personnel Strength 207 PART-III VERBATIM REPORTING SERVICE Reporters Branch 208 PART-IV SIMULTANEOUS INTERPRETATION SERVICE Interpreters Branch 211 PART-V EDITORIAL AND TRANSLATION SERVICE 1. Editorial Branch 213 2. Synopsis Branch 216 3. Debates (Hindi) Branch 218 4. Debates (English) Branch 220 5. Translation (Index) Branch 222 6. Translation (Committee-I) Branch 225 7. Translation (Committee-II) Branch 226 8. Translation (Committee-III) Branch 227 9. Translation (Committee-IV) Branch 228 10. Translation (Committee-V) Branch 229 11. Translation (OIH-Q) Branch 230 12. Translation (English Questions) Branch 232 13. Translation (Parliamentary Papers) Branch 234 14. Translation (Publications) Branch 236 15. Raj Bhasha Prabhag 239 Hindi Information Unit 243 Personnel Strength 245 8 PART-VI PRINTING AND PUBLICATIONS SERVICE 1. Printing Section 246 2. Rotaprint Section 247 3. Proof Reading Section 249 4. Bindery Section 250 Personnel strength 251 PART-VII LOK SABHA TELEVISION UNIT 252 PART-VIII PARLIAMENT SECURITY SERVICE 256 9 PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE A. HOUSE RELATED BRANCHES 1.1 The House related Branches are concerned with the day-to-day business of the Lok Sabha i.e. Questions, Bills, Resolutions, Motions, Budget, Cut Motions and Amendments, etc., and also with various Legislative Committees. Presently, the following Branches deal with the work related to the House: - (i) Legislative Branch-I (ii) Legislative Branch-II (iii) Parliamentary Notice Office (iv) Members‘ Stenos Pool (v) Privileges and Ethics Branch (vi) Question Branch (vii) Table Office 1. LEGISLATIVE BRANCH-I (1) FUNCTIONS 1.2 The Legislative Branch-I deals with – Bills-Government Bills/Ordinances, Resolutions- Government Resolutions & Statutory Resolutions, Motions- Government Motions, No-Day-Yet-Named Motions, Motions for Suspension of Rules, Amendments to Motion of Thanks on the President‘s Address, Short Duration Discussions, Messages from Rajya Sabha (receipt & transmission), Budgets-General, Railways, States/Union Territories. (2) WORK DONE DURING THE YEAR 2014 1.3 The break-up of the work done in the Branch during the year was as under:- BILLS (i) Government Bills introduced 45 (ii) Government Bills, as passed by Rajya Sabha, laid on the 8 Table of Lok Sabha (iii) Government Bills passed 42 (iv) Bills referred to Standing Committees 18 (v) Bills-report of Standing Committees presented/laid 15 RESOLUTIONS (i) Resolution placed before the House by the Chair 2 (ii) Government Resolutions-notices received 2 (iii) Government Resolutions-admitted 2 (iv) Government Resolutions-adopted Nil (v) Government Resolutions-negatived Nil (vi) Government Resolutions-withdrawn Nil 10 (vii) Statutory Resolutions-notices received 12 (viii) Statutory Resolutions-admitted 4 (ix) Statutory Resolutions adopted/negatived/withdrawn 4 ORDINANCES PROMULGATED BY THE PRESIDENT 9 MESSAGES RELATING TO BILLS, MOTIONS: (i) Received from RS 40 (ii) Transmitted to RS 46 MOTION GOVERNMENT MOTIONS (i) No. of notices received: Nil (ii) No. of motions admitted: Nil (iii) No. of motions discussed: Nil (iv) No. of motions remained part-discussed: Nil NO-DAY-YET-NAMED MOTIONS (i) No. of notices received: 681 (ii) No. of motions admitted: 56 (iii) No. of motions moved: Nil (iv) No. of motions adopted: Nil (v) No. of motions withdrawn: Nil (vi) No. of motions negatived: Nil (vii) No. of motions which remained part-discussed: Nil SHORT DURATION DISCUSSION UNDER RULE 193 ON MATTERS OF URGENT PUBLIC IMPORTANCE (i) No. of notices received: 360 (ii) No. of discussions admitted: 11 (iii) No. of discussions held: 9 (iv) No. of discussions completed: 8 (v) No. of discussions remained part-discussed: 1 MOTIONS FOR SUSPENSION OF RULES (i) No. of Motions moved: 4 (ii) No. of Motions adopted: 4 MOTION OF THANKS ON PRESIDENT’S ADDRESS (i) No. of amendments tabled: 356 (ii) No. of amendments moved and negatived: 200 11 RAILWAY BUDGET (i) No. of Cut Motions to the Demands for Grants tabled 300 (ii) No. of Cut Motions admitted 277 (iii) No. of Cut Motions treated as moved 130 (iv) No. of Cut Motions adopted Nil GENERAL BUDGET (i) No. of Cut Motions on the Demands for Grants tabled: 445 (ii) No. of Cut Motions admitted: 415 (iii) No. of Cut Motions treated as moved: 103 (iv) No. of Cut Motions adopted: Nil (v) No. of Budget Sets distributed from the Booths on 10.7.2014 – 292 (English) after the presentation of General Budget: 131 (Hindi) AMENDMENTS TO GOVERNMENT BILLS (i) No. of Amendments tabled: 772 (ii) No. of Amendments moved: 177 (iii) No. of Amendments adopted: 124 (iv) No. of Amendments negatived: 45 (v) No. of Amendments withdrawn: 8 APPLICATIONS UNDER THE RIGHT TO INFORMATION ACT, 2005 (i) No.
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