Athletics Athlete Selection Organised by the Co-organised by the Leisure and Cultural Services Department and Sha Tin Sports Association

【Prospectus】 1. Purpose : To select in an open manner those athletes who meet the eligibility requirements to represent the Sha Tin District Council (DC) in the competitions of “The 6th Hong Kong Games” (HKG).

2. Introduction to : The HKG is a major multi-sport event held biennially with the 18 DCs as the HKG participating units. The objectives of the HKG are to provide districts with more opportunities for sports participation, exchanges and co-operation, to encourage active public participation in sports, and to strengthen the public’s sense of belonging to the district they live in. Scheduled for 23 April to 28 May 2017, the 6th HKG will cover 8 sports, namely the athletics, badminton, basketball, futsal, swimming, table tennis, tennis and volleyball. (For details, please visit www.hongkonggames.hk) The divisions, events and quotas for the 6th HKG Athletics Competition are as follows:

i) Division and Event:

Division Men’s Division Women’s Division Event Individual Events: 100 m  

200 m   400 m  

vents 800 m   E 1500 m   5000 m   Track Track 100 m Hurdles － 0.84 m

110 m Hurdles 1.067 m －

s High Jump (Starting height: 1.50 m) (Starting height: 1.20 m)

Long Jump   vent

E Shot Put 7.26 kg 4 kg Javelin 800 g 600 g

Field Discus 2 kg 1 kg Team Events: 4  100 m Relay   4  400 m Relay  

ii) Quota: (a) Individual Events: Each district may nominate a maximum of 2 athletes 1 per event; and each athlete may enter a maximum of 3 events, i.e. either 2 track and 1 field events or 2 field and 1 track events (excluding relay events). (b) Team Events: Each district may nominate a maximum of 1 team per event, and each team shall consist of 4 to 6 athletes.

3. Enrolment : From 21 December 2016 to 6 January 2017 Period

4. Eligibility : i) Participa nts must be born in or before 2007, but those who take part in the Requirements 5000 m event must be born in or before 2001, and must be holders of valid Hong Kong Permanent Identity Cards, or holders of valid Hong Kong Identity Cards who have resided in Hong Kong for 3 years or more. (Holders of Hong Kong Identity Cards must produce records, such as One-way Permits and passports, showing their arrival in Hong Kong before March 2014 to prove that they have resided in Hong Kong for 3 years or more.) . ii) Participants must reside within the “district boundary” of Sha Tin District and have valid proof of place of residence. The valid proof of place of residence accepted by the HKG includes: (a) a statement (such as a rates demand note, bill for electricity or water charges, monthly bank statement, mortgage statement or telephone bill) issued by a public utility company or commercial organisation or bank within the latest 3 months; or (b) a declaration of place of residence issued by the Home Affairs Department; or (c) a tenancy agreement; or (d) a student handbook showing proof of place of residence (if a student handbook cannot be produced, the documents stated in (a) to (c) above bearing the name(s) of the participant’s parent(s) together with the participant’s birth certificate may be provided). Note: The district boundaries of the 18 Districts are defined in the maps showing the Constituency Boundaries for the District Council Election. (For details, please visit the website of the Electoral Affairs Commission at www.eac.gov.hk.) Student hostels and athlete hostels are not regarded as the place of residence. iii) Those athletes who participated or will participate in the athletics competitions of the Olympic Games (excluding the Summer Youth Olympic Games), the Asian Games, the National Games of the People’s Republic of China, the World Championships (excluding the World Youth Championship) or the Asian Championships (excluding the Asian Youth Championship), or the Asian Indoor Athletics Championships or the IAAF World Indoor Championships between 2014 and 2017 are not eligible to participate in the athletics competition of the HKG. Note 1: Those athletes who participated or will participate in any events of the above-mentioned competitions which fall under the four categories defined by the IAAF (i.e. track and field, road running, cross-country and race walking) are not eligible to participate in the athletics competition of the HKG. Note 2: In the event that an athlete, who has already enrolled in the HKG, is nominated by the relevant national sports association to participate in any of the competitions specified in Paragraph 4(iii) above after 2 the team leaders’ meeting of the relevant HKG competition is held, he/she may continue to take part in the HKG. iv) Serving professional athletics athletes are not eligible to participate in the athletics competition of the HKG. Professional athletes are those who are employed under a full-time paid contract by any institution or company as an athlete, excluding the full-time athletes who are undertaking training and receiving subvention or subsidy offered by the government or relevant organisations (such as the Hong Kong Sports Institute, the Sports Federation & Olympic Committee of Hong Kong, China, and national sports associations). v) Participants must hold one of the following recognised competition results/qualifications for individual events (Note: The height of the hurdles for hurdle events and the weight of equipment for throwing events must be the same as the specifications for the equipment of the 6th HKG) in order to participate in this selection: (a) The 5th HKG Athletics Competition (b) District Age Group Athletic Meets organised by the Leisure and Cultural Services Department (LCSD) in 2016 (c) Pre-season Trial cum Athletics Relay Carnival 2016 (d) Hong Kong Athletics Series 2016 (Series 1 to 4) (e) Hong Kong Junior Age Group Athletic Meet 2016 (f) IAAF World Athletics Day 2016 (g) Inter-Secondary Schools Athletics Competitions held by the Hong Kong School Sports Federation in 2016 (h) TCAA Age Group Athletics Meet 2016 (i) USFHK 55th Annual Athletic Meet (j) Hong Kong Athletic Championships 2016 (k) Hong Kong Inter-City Athletics Championships 2016 (l) WAC Annual Challenge 2016 (m) The 70th SCAA Inter-School Athletics Meet (n) Other local events organised by the Hong Kong Amateur Athletic Association (HKAAA) in 2016 (o) Top 10 athletes in the Hong Kong rankings (open and youth divisions) of the HKAAA (as on the latest ranking lists to be released by the end of 2016) (If the participants’ results in 100 m, 200 m, 100 m hurdles and 110 m hurdles events are hand-timed, 0.24 second will be added to their results as a standard for selecting district athletes for the 6th HKG.) vi) Participants must meet the eligibility requirements (i) to (v) mentioned above. If it is found that any participant fails to meet the eligibility requirements, furnishes false information, or has participated in the athlete selection of more than 1 district, he/she will be immediately disqualified with all his/her selection results cancelled. vii) All participants must sign the “Declaration by Participant” before taking part in this selection. For participants aged under 18, the Declaration must be signed by his/her parent or guardian. viii) The Organiser reserves the right to forbid any participant from taking part in this selection.

5. Fee : Free of charge

3 6. Enrolment : i) Enrol ment in person Methods and Participants should submit the duly completed “Enrolment Form” together Points to Note with the “Declaration by Participant” and proof of recognised competition results/qualifications in person or by a representative to the Sha Tin District Leisure Services Office (STDLSO) (office hours: 8:30 a.m. to 6:15 p.m. from Monday to Friday; closed on Saturdays, Sundays and General Holidays) of the LCSD or any of the LCSD sports centres in Sha Tin District (office hours: 7:00 a.m. to 11:00 p.m. from Monday to Sunday) within the enrolment period stated in Paragraph 3 above. The originals or copies of the identity cards (please refer to Paragraph 4(i) herein) and proof of place of residence (please refer to Paragraph 4(ii) herein) of the participant are required for verification of eligibility when the enrolment form is submitted. ii) Enrolment by post For enrolment by post, please send the duly completed “Enrolment Form” together with the “Declaration by Participant”, copies of the identity cards (please refer to Paragraph 4(i) herein), proof of recognised competition results/qualifications and proof of place of residence (please refer to Paragraph 4(ii) herein) of the participant, and a stamped self-addressed envelope with “Enrolment for Sha Tin District Athletics Athlete Selection of the 6th Hong Kong Games” clearly marked on the outside, to the Sha Tin District Leisure Servcies Office (address: Unit 1207-1212, Level 12, Tower 1, Grand Central Plaza, No. 138 Sha Tin Road, Sha Tin) of the LCSD within the enrolment period stated in Paragraph 3 above. (The day of receipt of the form by the Organiser will be regarded as the receipt date.) iii) All information provided in the enrolment form must be true and correct. Participants should notify the Sha Tin District Leisure Services Office of the LCSD (Telephone No.: 2634 0111) immediately of any change of residential address during the selection process, otherwise the participants will be regarded as furnishing false information. If a participant is no longer a resident of Sha Tin District because of moving to another district during the selection period, he/she will be disqualified.

7. Place for (1) Sha Tin District Office (4/F, Sha Tin Government Offices 1 Sheung Wo Obtaining of Che Road, Sha Tin) Enrolment Form (2) Sha Tin Sports Association ( G/F Sau Chuen House, Estate, Sha Tin) (3) Sha Tin District Leisure Services Office (Unit 1207-1212, Level 12, Tower 1, Grand Central Plaza, No. 138 Sha Tin Rural Committee Road, Sha Tin) (4) Yuen Wo Road Sports Centre (8 Yuen Wo Road, Sha Tin) (5) Mei Lam Sports Centre (Plase III, Mei Lam Estate, , Sha Tin) (6) Hin Keng Sports Centre (Hin Keng Commercial Centre, Hin Keng Estate, Tai Wai, Sha Tin) (7) Ma On Shan Sports Centre (14 On Chun Street, Ma On Shan, Sha Tin) (8) Heng On Sports Centre (4/F, Heng On Commercial Centre, Heng On Estate, Ma On Shan, Sha Tin)

4 (9) Ma On Shan Sports Ground No 1, Hang Hong Street, Ma On Shan, Sha Tin, NT

8. Place and Time Sha Tin District Leisure Sports Centres in Sha Tin for Submission Services Office (DLSO) District of Enrolment Form Monday to Friday 8:30 am to 6:15 pm 7 am to 11 pm Saturday, Sunday and Closed public holidays

9. Selection : Athletes holding the best results in individual events as shown in their proof of Criteria recognised competition results/qualifications mentioned in Paragraph 4(v) above will be selected to represent the district in the respective events in the athletics competition of the HKG. Athletes holding the best results in individual track events as shown in their proof of recognised competition results/qualifications will be selected to form teams to compete in the relay events. Each participant may submit the results of more than 1 individual event, but each selected participant may represent Sha Tin District in a maximum of 3 individual events, excluding relay events, in the athletics competition of the HKG.

10.Announcement : The names of the selected athletes will be posted at Sha Tin District Leisure Services of Selection Office and Ma On Shan Sports Ground on 6 February 2017. The selected athletes Results will be notified in writing.

11.Appeal : No appeal will be accepted by the Organiser. The decisions of the district selection board/committee/working group on the selection results shall be final.

12.Enquiries : 2634 0111 / 2633 0546

The Organiser reserves the right to amend this prospectus at any time without further notice.

5 The 6th Hong Kong Games For Office Use Only  Identity document Sha Tin District Athletics Athlete Selection verified The following proof of 【Enrolment Form】 place of residence verified: Notes on Personal Data:  Statement issued by a 1. The information you have provided will only be used for the purposes of enrolment, compilation of statistics, public utility company or future contact, opinion survey and promotion of activities organised by the Organiser. Only the staff authorised by the Organiser will be given access to the information for the aforesaid purposes. commercial organisation 2. For correction of contact telephone number, correspondence address and occupation, or access to personal  Declaration of place of data after submission of enrolment form, please contact the staff of the Sha Tin District Leisure Services residence Office. All other information filled in cannot be changed.  Tenancy agreement 3. Participants must provide the personal data required in the enrolment form and fill in the declaration. If  Student handbook you fail to provide the required personal data clearly, your application for enrolment will not be accepted.

I. Division and Event(s) to be Entered for Selection: (Please put a “” in the appropriate box)

Division: □ Men’s Division □ Women’s Division

Please Event Recognised Result of the Name of the Recognised Indicate with (Each participant may submit the results of more than Event to be a “” the 1 individual event) Competition / Ranking Hand-timed Entered Result 100 m 200 m 400 m Track 800 m Events 1500 m 5000 m Men’s 110 m Hurdles (1.067 m)/

Women’s 100 m Hurdles (0.84 m) High Jump (Men’s Starting Height: 1.50 m/ Women’s Starting Height: 1.20 m) Field Long Jump Events Shot Put (Men: 7.26 kg/Women: 4 kg) Javelin (Men: 800 g/Women: 600 g) Discus (Men: 2 kg/Women: 1 kg)

II. Personal Data of Participant: (Please use BLOCK LETTERS for English) Name: (Chinese) (English) Sex: Hong Kong Identity Card No.: Date of Birth: (Day) (Month) (Year) Residential Address: Fax No.: E-mail Address: Contact Telephone No.: (Daytime) (Night) (Mobile)

In case of an emergency involving the participant during the activity, please contact (Name of Contact Person) at (Telephone No.). (Please consider whether prior consent of the person for emergency contact should be obtained before entering his/her name and telephone number.)

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(Leave address blank if you have given your fax number)

Name: Name: Fax No./Address: Fax No./Address:

Sha Tin District Athletics Athlete Selection Sha Tin District Athletics Athlete Selection

6 The 6th Hong Kong Games Sha Tin District Athletics Athlete Selection 【Declaration by Participant】 (All participants must fill in this declaration)

(Please put a “” in the appropriate box) □ the participant (aged 18 or above).

This declaration is to be completed by □ the parent/guardian of the participant. (For a participant aged under 18, the declaration must be made by his/her parent or guardian aged 18 or above.)

* I/The parent/guardian of the participant hereby declare(s) that:

(1) I/ (Name of participant) am/is residing in Sha Tin District and have/has never participated in any athlete selection of the 6th Hong Kong Games organised by other districts. If it is found not the case, I/the participant will be disqualified.

(2) All the information provided in the enrolment form by me/the participant is true and correct, and I/the participant am/is eligible for the selection according to the rules set by the Organiser. I/The participant understand(s) that if false information is provided, I/the participant will be immediately disqualified with all my/his/her results cancelled.

(3) I/The participant agree(s) to abide by all the selection results announced by the Organiser.

(4) I/The participant have/has read the Prospectus carefully and agreed to comply with the requirements.

Signature of *Participant/Parent/Guardian :

Name of *Participant/Parent/Guardian :

Date : * Please delete as appropriate

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