OLD PARLIAMENT HOUSE ANNUAL REPORT 2010–11 © Commonwealth of Australia 2011 This work is copyright. Apart from any use permitted under the Copyright Act 1968, no part may be reproduced by any process without prior permission from Old Parliament House. ISSN: 1837-2309 Published by Old Parliament House Prepared by the Human Resources and Governance Section Edited by WordsWorth Writing Designed by ZOO Advertising Printed by Bluestar Group Canberra Inquiries about the content of this report should be directed to: Annual Report Coordinator Old Parliament House PO Box 7088 CANBERRA BC ACT 2610 Telephone (02) 6270 8219 Facsimile (02) 6270 8235 E-mail [email protected] This report is available for download via moadoph.gov.au OLD PARLIAMENT HOUSE ANNUAL REPORT 2010–11 III OUR REF: OPH2011/0286 The Hon Simon Crean MP Minister for Regional Australia, Regional Development and Local Government Minister for the Arts Parliament House CANBERRA ACT 2600 Dear Minister I am pleased to forward to you the annual report on the operations of Old Parliament House for the year ended 30 June 2011, as required under subsection 70(1) of the Public Service Act 1999, for your presentation to the Parliament. I certify that this annual report has been prepared in accordance with s.70 of the Public Service Act 1999 and the Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies approved by the Joint Committee of Public Accounts and Audit for 2010–11. In addition, and as required by the Commonwealth Fraud Control Guidelines, I certify that I am satisfied that Old Parliament House has in place appropriate fraud control mechanisms to meet the agency’s needs and comply with the guidelines. Yours sincerely Jenny Anderson Director 14 October 2011 OLD PARLIAMENT HOUSE ANNUAL REPORT 2010–11 v CONTENTS 1 DIRECTOR’S REVIEW 1 2 AGENCY OVERVIEW 5 3 REPORT ON PERFORMANCE 11 Performance report for Program 1.1 12 Performance report for Program 1.2 20 4 MANAGEMENT AND ACCOUNTABILITY 49 Overview 50 Corporate governance 50 External scrutiny 56 Risk management 56 Business continuity and disaster management 56 Fraud control 57 Security 57 Ethical standards 57 Service Charter and Charter of Operations 57 Freedom of information 58 Human resources management 58 Social inclusion 59 Disability 60 Information management 60 Records management 61 Asset management 61 Procurement 61 5 FINANCIAL STATEMENTS 63 Summary of financial management and performance 64 Financial statements and supporting notes for the year ended 30 June 2011 67 vI CONTENTS APPENDICES 137 Appendix A: Contact information 138 Appendix B: Advisory Council 139 Appendix C: Charter of Operations and Service Charter 140 Appendix D: Australian Prime Ministers Centre research scholars 144 Appendix E: Staffing 146 Appendix F: Freedom of information 149 Appendix G: Occupational health and safety 151 Appendix H: Ecologically sustainable development 152 Appendix I: Agency and outcome resources 154 Appendix J: Grant programs and consultancy services 157 Appendix K: Advertising and market research 159 REFERENCES 161 Glossary and abbreviations list 162 List of requirements 163 Subject index 166 FIGURES Figure 1 Outcome and programs, 2010–11 7 Figure 2 Organisational structure at 30 June 2011 10 Figure 3 Breakdown of total visitation, by activity, 2008–09 to 2010–11 22 Figure 4 Proportion of exhibition visitors, by place of residence, 2008–09 to 2010–11 22 Figure 5 Website visitation, 2008–09 to 2010–11 23 TABLES Table 1 Summary of Program 1.1 results against key performance indicators, 2010–11 12 Table 2 Summary of Program 1.2 results against key performance indicators, 2010–11 20 Table 3 Trends in annual visitor numbers, 2008–09 to 2010–11 21 Table 4 New collection items, 2010–11 33 Table 5 Attendance at non-permanent exhibitions, by location, 2009–10 and 2010–11 44 Table 6 On-site temporary exhibitions in 2010–11 45 Table 7 Management committees, 2010–11 51 Table 8 Corporate management plans and policies, 2010–11 54 Table 9 External scrutiny of Old Parliament House, 2010–11 56 Table 10 Agency contribution to social inclusion outcomes 59 Table 11 Trends in departmental finances 65 Table 12 Trends in administered finances 66 Table 13 Old Parliament House Advisory Council members, 30 June 2011 139 Table 14 Summary of performance against the Charter of Operations, 2010–11 140 OLD PARLIAMENT HOUSE ANNUAL REPORT 2010–11 vII Table 15 Summary of performance against the Service Charter, 2010–11 143 Table 16 Australian Prime Ministers Centre fellows, 2010–11 144 Table 17 Australian Prime Ministers Centre summer scholars, 2010–11 145 Table 18 Staff members, by classification, gender and employment status, 30 June 2011 146 Table 19 Full-time equivalent staff members, 30 June 2010 and 30 June 2011 147 Table 20 Terms and conditions of staff members, 30 June 2011 147 Table 21 Salary ranges available under the enterprise agreement and s. 24(1) determinations, 30 June 2011 148 Table 22 Environmental measures in place, 2010–11 153 Table 23 Agency Resource Statement, 2010–11 154 Table 24 Expenses and resources for Outcome 1, 2010–11 156 Table 25 Consultancy contracts let to the value of $10,000 or more, 2010–11 158 Table 26 Payments of more than $11,500 for advertising and market research, 2010–11 159 CHAPTER 1 DIRECTOR’S REVIEW 2 DIRECTOR’S RE vIEW REvIEW BY THE DIRECTOR There is much to be proud of in reflecting on our achievements in the two years since the launch of the Museum of Australian Democracy, and in our third year as an executive agency. The museum is now firmly established as a national cultural and collecting institution with a strongly defined brand and growing public awareness of its role. At the same time we continue to cherish the most important item in our collection, the wonderful heritage building which is Old Parliament House. THE YEAR IN REVIEW The first major corporate sponsorship of the museum was a highlight of the year. BHP Billiton has provided a substantial sponsorship package which, along with funding from the Australian Government’s National Collecting Institutions Touring and Outreach Program, will facilitate a Ms Jenny Anderson, Director. tour of our Marnti Warajanga—we’re travelling Photo - OPH Collection exhibition to the Pilbara and Perth in 2012. Touring this community-based exhibition to such a distant location, along with its accompanying education strengthen links with other organisations through program, called for a substantial investment by the our activities to foster research and study, and museum, and we are excited at the opportunity to again welcomed Australian Prime Ministers Centre continue this involvement with Indigenous people fellows and summer scholars to the museum. in the Pilbara region. Theirs is an important story which needs to be told. We have also entered Enhancement of key areas of the building into a twelve-month sponsorship agreement with was a focus of the year. This included major Foxtel’s The History Channel, which will assist in improvements to disabled access, conservation of increasing national awareness of the museum, and the King’s Hall floor, and a substantial maintenance have also entered into an arrangement with the project on the building’s external render, which ABC which will see short films from our popular was at risk of separating from the underlying Prime Ministers of Australia exhibition broadcast on brick structure. As always, the challenge was free-to-air TV. to undertake such major works in sensitive heritage zones while maintaining our operations The museum continued to attract strong levels of with minimal disruption to visitors and activities. school visitation, with programs operating at almost This was a challenge our staff and contractors full capacity, despite a slight fall in overall visitor successfully met. numbers. The innovative use of Radio Frequency Identification Device technology in schools learning Other highlights of the year included the refreshing programs, enabling participants to better explore of exhibitions; involvement with the ACT’s first topics in an interactive mode through the use of Enlighten festival, with a number of special technology, was well received by both students and programs and nightly illumination of the building; teachers. This enables multi-purpose use of our and participation in both local and national tourism previous large investment in interactive media in awards. We were winners in the Canberra and the exhibition galleries, and is a pioneering example Capital Region ‘Heritage and Cultural Tourism’ of such an approach in Australia. We continued to category. OLD PARLIAMENT HOUSE ANNUAL REPORT 2010–11 3 As an executive agency we continued to perform this period has been both invaluable and deeply well under the usual governance arrangements appreciated. for such bodies, delivering a full range of visitor services and programs within budget and achieving THE OUTLOOK FOR THE FUTURE good audit and compliance outcomes. The dedication and perseverance of staff in successfully Our programs are now at a stage where we can meeting these goals is greatly appreciated. review our initial range of activities and assess what changes and improvements need to be made. This A new enterprise agreement for the agency was process began during the year, as illustrated by the negotiated and finalised. Negotiations progressed exhibition review activities outlined in the report. quickly and smoothly, and the agreement I expect this process to continue in the coming year, was developed in a spirit of consultation and together with a focus on growth in our outreach and cooperation. I would like to express my thanks to all online activities and improvements in the visitor participants, particularly the core negotiation team experience. of staff and management representatives. We are committed to meeting the expectations As ever, we value the support of the Old Parliament of our audience and other stakeholders.