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To: Toronto Transit Commission Toronto Transit Commission Instructions to Proponents Request for Proposal - Service (January 2013) Page 1 of 2 TITLE: SUPPLY TRAINING FOR TTC TRANSIT ENFORCEMENT PERSONNEL FOR UP TO A THREE YEAR TERM PROPOSAL NO: P36BE14031 ISSUE DATE: MARCH 21, 2014 Your firm is hereby invited to submit a Proposal to the Toronto Transit Commission for the above stated referenced requirement as specified in this Request for Proposal (RFP). INDEX: NO. TITLE PAGE NO. 1 PURPOSE............................................................................... 1 2 PROPOSAL SUBMISSION ........................................................ 1 3 PROPOSAL INQUIRIES ............................................................ 1 4 LOBBYING ............................................................................. 1 5 ADDENDA ............................................................................. 2 6 PROPOSAL EVALUATION AND ACCEPTANCE .......................... 2 7 WORK PERFORMANCE ........................................................... 2 8 MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT ........................................................................ 2 INSTRUCTIONS TO PROPONENTS 1 Purpose - The Toronto Transit Commission (TTC) has a requirement for the services as outlined in the Terms of Reference herein. 2 Proposal Submission - The Proponent shall complete the Proposal Form including the Proposal Form Price Schedule(s) and submit it in a sealed envelope with the label included as ‘Appendix A’ affixed to the front of the envelope. The Proponent shall not show its name on this envelope. The Proponent shall be responsible for ensuring it reviews and understands the Instructions to Proponents, Supplementary Instructions to Proponents, General Conditions, applicable Supplementary Conditions and Terms of Reference, which form this Request for Proposal (RFP). Sealed Proposals addressed as follows, will be received by the TTC at the 1st Floor Reception Desk until 2:00 p.m. Toronto time on FRIDAY APRIL 11, 2014: ATTENTION: HEAD – TTC SERVICES DEPT. 1900 YONGE STREET TORONTO, ONTARIO M4S 1Z2 Any Proposal received late according to the TTC’s clock will not be considered and will be returned to the respective Proponent. Faxed Proposals will not be considered. The Proponent is solely responsible to ensure that the Proposal submission is delivered to the address indicated above. The TTC will not be responsible to redirect any submissions delivered in error to any other of the TTC's properties. 2.1. Proposal Results - Proposals are not publicly opened and until the Contract award, only the names of the Proponents will be available on the Materials & Procurement website at www.ttc.ca under 'Business with the TTC'. Following the Contract award, the name(s) of the successful Proponent(s) along with award value(s) will be available at www.ttc.ca. 3 Proposal Inquiries - All inquiries or requests for information during the Proposal period shall without exceptions, be directed to the Buyer by e-mail at [email protected] or Phone No. (416) 393-4728. The TTC will only ensure responses to inquiries received at least one week prior to the Proposal closing. No assurances are given by the TTC that responses will be made to inquiries received after that date. 4 Lobbying - .1 Anyone who “Lobbies” (as defined in the City of Toronto Municipal Code, Chapter 140) or is expected to Lobby a Member of the TTC Board (i.e. Commissioner), their staff, or any TTC officer or employee must comply with the requirements as set out in the City of Toronto Municipal Code, Chapter 140 – Lobbying). For the purposes of Chapter 140 of the City of Toronto Toronto Transit Commission Instructions to Proponents Request for Proposal - Service (January 2013) Page 2 of 2 Municipal Code, the TTC Board is a “local board (restricted definition)”. For further information please see City of Toronto Web site at www.toronto.ca/lobbying. .2 Failure to comply with the requirements of Chapter 140 of the City of Toronto Municipal Code, may, in the TTC’s sole discretion, be considered in the evaluation of the Tenderer’s current or future tender/proposal submissions and award of the current or future contracts. The TTC reserves the right, at its sole discretion, to not award a contract to a Proponent who has failed to comply with the requirements of Chapter 140 of the City of Toronto Municipal Code. 5 Addenda - During the Proposal period, any change to the Request for Proposal will be made by the issuance of an addendum. For a Proposal that is posted on our website, addenda will be posted electronically on the website. It is the Proponent’s responsibility to monitor the website to ensure they have received all the addenda issued up until the Proposal closing. For a Proposal that is issued via e-mail, courier or fax, addenda will also be emailed, couriered or faxed to the Proponent. Addenda will be issued in the form of complete replacement pages and will refer to the addendum number at the bottom of the page. The Proponent shall note in the Proposal Form the number of addenda received during the Proposal period, to acknowledge that the contents form part of its Proposal. No oral interpretations, clarification or change shall modify any of the conditions to this Request for Proposal. 6 Proposal Evaluation and Acceptance: .1 No Proposal may be withdrawn after the RFP closing date and time, until expiration of the RFP validity specified in the Proposal Form. .2 The Proponent shall accept all terms and conditions of the RFP unless explicitly excepted or qualified in its Proposal. .3 Taking any exception to the RFP may render the Proposal unacceptable. Any errors or inconsistencies in the Proposal shall be subject to the interpretation of the TTC. A list of common “Bid Irregularities” and the action that will be taken by the TTC is available on the Materials and Procurement website at www.ttc.ca under ‘Business with the TTC’. .4 The TTC's right to accept or reject any Proposal, whether or not it conforms with the RFP or to cancel the RFP at any time prior to the award of contract is expressly reserved without liability to the TTC. .5 At its discretion and following the RFP closing the TTC reserves the sole right to discuss or clarify any other matter in the Proposal of a Proponent in order to satisfy itself as to the intent of a Proposal. .6 The TTC during its evaluation of the Proposals may require a tour of the Proponent’s facilities or proposed sub-contractor’s facilities in order for the Proponent to demonstrate its capabilities to perform the work as outlined within this RFP. 7 Work Performance: The TTC during the term of a contract maintains a record of the performance of the Company completing work for the TTC and this information may be shared with the City of Toronto. The past performance of Proponents in completing contracts for the TTC will be considered and the TTC reserves the right to reject any Proposal submitted by a Proponent with an unsatisfactory performance rating. 8 Municipal Freedom of Information and Protection of Privacy Act: A Proposal submitted to the TTC shall become the property of the TTC and is therefore subject to the provisions of the Ontario Municipal Freedom of Information and Protection of Privacy Act. Proponents are responsible for familiarizing themselves with the provisions of this Act. END OF SECTION Toronto Transit Commission Supplementary Instructions to Proponents Request for Proposal - Service (January 2013) Page 1 of 4 INDEX: NO. TITLE PAGE NO. 1 SUBMISSION REQUIREMENTS ................................................. 1 2 PROPOSAL PRICING ............................................................... 2 3 PROPOSAL EVALUATION AND ACCEPTANCE OF PROPOSALS .. 3 These Supplementary Instructions complement the Instructions to Proponents, which shall apply to the RFP except as amended below: 1 Submission Requirements - In order to aid the TTC in determining the capability of Proponents, each Proponent shall submit the following: .1 Mandatory Requirements - The following information must be submitted with the Proponent’s Proposal: A signed copy of the Proposal Form including: .1 Proponent’s name and address. .2 The Price Schedule including the proposed hourly rates or fixed fee .3 Proposed schedule for completion. .4 Acknowledge that any Addenda issued by the TTC form part of the Proponent’s Proposal. .5 Signature of the Proponent. .6 Ensure all pages of the Proposal Form are submitted. .7 Optional Requirements from next page include here within 48 hours of request. .2 Other Requirements – The Proponent shall furnish evidence, satisfactory to the TTC, of its ability to complete the Work in accordance with the Proposal Documents by submitting the following information with its Proposal. .1 A summary of the Proponent's relevant experience and qualifications which shall include but not be limited to a history of the Proponent’s firm. i.e. number of years in business, list of staff individuals proposed to be taking part in the Work and their resumes. .2 The Company must provide references to demonstrate experience in management of an instructional team providing similar types of services. To demonstrate this experience, the Company must provide as references, a list of clients of five (5) contracts performed within the past two (2) years, completed on the attached Document 00422 – LIST OF SIMILAR CONTRACTS AWARDED OR COMPLETED (Within the Last 2 Years), for whom the Proponent has completed works of a similar size and nature which could verify the Proponent’s
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